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Home My WebLink AboutMay 02, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 2, 2019 7:00 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER RANDY WHITE ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:01 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Port Burwell Library Notice re Renovation added as Item 11.1.1-G 4. ANNOUNCEMENTS A. Deputy Mayor Weisler received compliments from the community on new community signage. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 18, 2019 B. Public Meeting held April 18, 2019 re Soper Road Drain 2 2019 Council Minutes May 2, 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held April 18, 2019 and the Public Meeting held April 18, 2019 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-03/19 by Randy White, Fire ChieflBy-Law Enforcement Officer re Procurement of an Emergency Response Side by Side Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report FR-03/19 re Procurement of an Emergency Response Side By Side be received for information; AND THAT Council authorize procurement of an Emergency Response Side By Side, trailer and equipment skid utilizing externally sourced funding. CARRIED B. Report FR-04/19 by Randy White, Fire ChiefiBy-Law Enforcement Officer re Cost Recovery for Motor Vehicle Collisions Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report FR-04/19 re Cost Recovery for Motor Vehicle Collisions be received for information; 2 3 2019 Council Minutes May 2, 2019 AND THAT Council direct staff to amend By-Law No. 2019-025, as amended, as outlined within Report FR-04/19 re Cost Recovery for Motor Vehicle Collisions. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Hildebrandt Drain B. Notice of Court of Revision re Soper Road Drain C. Notice of Passing of Zoning By-Law No. Z685-2019 re Isaac& Maria Froese Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Report to Elgin County Council dated March 4, 2019 re 2018 Annual Library Performance Measurements B. City of Brantford re Single-Use Plastic Straws C. Town of Minto re Ontario Municipal Partnership Fund Resolution D. Ontario Human Rights Commission re Harmful impact of Indigenous-themed sports logos in city facilities E. Municipality of Dutton Dunwich resolution re Harmful impact of Indigenous-themed sports logos F. County of Elgin minutes of meeting held April 9, 2019 and draft minutes of meeting held April 23, 2019 G. Port Burwell Library re Renovation 3 4 2019 Council Minutes May 2, 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-11/19 by Lorne James, Treasurer re 2019 Q1 Variance Report Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report TR-11/19 re 2019 Q1 Variance Report be received for information. CARRIED B. Report CAO-35/19 by Paul Shipway, CAOICIerk re Capital Item No. PW-1 Carson Line Bridge Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-35/19 re Capital Item No. PW-1 Carson Line Bridge be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Theo Vandenberk Construction Inc. for the completion of Capital Item PW-1 Carson Line Bridge in the amount of 186,978+HST, for Council consideration. CARRIED 12. BY-LAWS A. By-Law No. 2019-021 Being a by-law to amend By-Law No. 2017-021, being a by-law for the provision of recycling and waste collection and to prohibit the depositing of refuse or debris on lands within the Municipality of Bayham without the consent of the property owner or occupant of the land (Deferred from the regular meeting of March 7, 2019 This by-law follows the recommendation made in Report CAO-30/19 by Paul Shipway, CAOICIerk during the regular meeting of April 18, 2019) B. By-Law No. 2019-039 Being a by-law to further amend By-Law No. 2019-025, a by-law to establish and require the payment of fees for information, services, activities and use of municipal property 4 5 2019 Council Minutes May 2, 2019 C. By-Law No. 2019-040 Being a by-law to further amend By-Law No. 2019-017, a by-law to appoint Board and Committee members D. By-Law No. 2019-041 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Theo Vandenberk Construction Inc. (This by-law follows the recommendation made in Report CAO-35/19 by Paul Shipway, CAOICIerk during the regular meeting of May 2, 2019) E. By-Law No. 2019-044 Being a by-law to adopt the capital estimates for the year 2019 (This by-law follows the recommendation made in Report TR-10/19 by Lorne James, Treasurer during the regular meeting of March 21, 2019) F. By-Law No. 2019-045 Being a by-law to establish a levy for the year 2019 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof (This by-law follows the recommendation made in Report TR-10/19 by Lorne James, Treasurer during the regular meeting of March 21, 2019) Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT By-Law No. 2019-021, 2019-039, 2019-040, 2019-041, 2019-044 and 2019-045 be read a first, second and third time and finally passed; CARRIED 13. UNFINISHED BUSINESS None. Council recessed for a short break at 7:38 p.m. and reconvened at 7:50 p.m. 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council do now rise to enter into an "In Camera" Session at 7:52 p.m. to discuss: • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board CARRIED A. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Law Enforcement) 5 6 2019 Council Minutes May 2, 2019 B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (CASO Trail) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT the Council do now rise from the "In Camera" session at 8:06 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-042 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2019-042 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 8:07 p.m. CARRIED MAYOR /--' RK 6