HomeMy WebLinkAboutApril 18, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, April 18, 2019
7:00 p.m.
8:00 p.m. — Public Meeting — Drainage—Soper Road Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL
ROAD OPERATIONS SUPERVISOR STEVE ADAMS
CHIEF BUILDING OFFICIAL'
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
A. Councillor Donnell commented that the Port Burwell Phase 1B Capital Project is going very
well.
B. Councillor Chilcott announced the Easter Egg Hunt Friday, April 17, 2019 in the
Straffordville Park or will be moved into the main hall if it rains.
C. Deputy Mayor Weisler announced, on behalf of the Vienna Lions that tickets are still
available for the Fish Fry and Elimination Draw April 24, 2019.
D. Mayor Ketchabaw wished Happy Easter to all.
5. DELEGATIONS
None.
2019 Council Minutes April 18, 2019
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held April 4, 2019
B. Statutory Planning Meeting held April 4, 2019 re Isaac and Maria Froese
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Regular Meeting held April 4, 2019 and the Statutory Planning
Meeting held April 4, 2019 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8A.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-06/19 by Steve Adams, Road Operations Supervisor re 8354 Plank Road —
Concrete Pad
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report PS-06/19 re 8354 Plank Road — Concrete Pad be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
complete the 8354 Plank Road — Concrete Pad works from Autoform Contracting London
Ltd to be funded from the Road Construction Reserve.
CARRIED
B. Report PS-07/19 by Steve Adams, Road Operations Supervisor re Pedestrian Crossing
Treatment Assessment
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
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THAT Report PS-07/19 re Pedestrian Crossing Treatment Assessment be received for
information.
CARRIED
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Municipality of Bayham Notice of Public Meeting re Soper Road Drain
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence item 10.1.1-A be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-24/19 by Bill Knifton, Chief Building Officialprainage Superintendent re 1St
Quarter Report
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-24/19 re the activities of the Building Services and Drainage Department
for the first quarter of 2019 be received for information.
CARRIED
B. Report DS-25/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re
Hildebrandt Drain
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report DS-25/19 regarding the Hildebrandt Drain be received for information;
AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report
218003 dated March 29, 2019 for the Hildebrandt Drain, as prepared by Spriet Associates,
and filed with the Clerk on April 3, 2019;
AND THAT Council set a date for the Public Meeting to be held on May 16, 2019 at 8:00
pm to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons
assessed to this drainage works in accordance with the Drainage Act.
CARRIED
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C. Report DS-23/19 by Margaret Underhill, Deputy Clerk'Planning Coordinator re amended
Consent Application E16/19 1841449 Ontario Inc. (Pedro Dyck)
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report DS-23/19 regarding Amended Consent Application E16/19 1841449 Ontario
Inc. be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that
Amended Consent Application E16/19 be granted subject to conditions:
1. Rezoning of both the severed and retained parcels
2. Purchase of civic number sign from the municipality for the retained parcel
3. Planning Report fee payable to the municipality
4. Digital Copy of the final survey provided to the municipality
CARRIED
D. Report DS-27/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning
Application — Froese Zoning By-Law No. Z685-2019
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report DS-27/19 regarding Froese rezoning application be received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held April 4, 2019
associated with this application, there were no written submissions and no oral
presentations regarding this matter and that all considerations were taken into account in
Council's decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Isaac and Maria Froese described as Concession 8 Part
Lots 19 and 20 from Agriculture (A1) to Special Agricultural (A2) on the retained lands and
from Agriculture (A1) to site-specific Rural Residential (RR-38) on the severed surplus farm
dwelling portion;
AND THAT Zoning By-law Z685-2019 be presented to Council for enactment.
CARRIED
E. Report DS-28/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent
Application E20/19 Giesbrecht
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT Report DS-28/19 regarding the Consent Application E20/19 submitted by Peter and
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Maria Giesbrecht be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E20/19 be granted subject to the following conditions:
1. Installation of a private well on the severed lot providing water quantity and water
quality reports for bacteria and nitrates content meeting the Provincial standards for
residential use, as a matter of public health and safety
2. Professionally prepared lot grading plan
3. Digital copy of the registered plan of survey
4. Cash in Lieu of Parkland Dedication fee
5. Planning Report fee payable to the Municipality
CARRIED
F. Report DS-29/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent
Application E21/19 VanQuaethem Farms Ltd.
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Staff Report DS-29/19 regarding the Consent Application E21/19 submitted by
VanQuaethem Farms Ltd. be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E21/19 be granted subject to the following conditions:
1. Rezoning of the severed parcel
2. Planning report fee payable to the municipality
3. Copy of the final survey (digital) provided to the municipality
4. Letter of Undertaking providing for the merger of the severed lands with the 56280
Eden Line lands to create one lot
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority minutes of Board of Directors Annual General
Meeting held February 22, 2019
B. Municipality of Bayham Notice re 2019 Budget Approval
C. Municipality of Bayham Notice re 2019 Budget Open House
D. Municipality of Bayham Notice re Sale of Surplus Equipment
E. Ontario Energy Board Supplemental Notice to Customers of Enbridge Gas Inc.
F. Ontario Energy Board Notice to Customers of Epcor Natural Gas Limited Partnership
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G. Municipality of Grey Highlands Council Resolution re OMPF
H. International Plowing Match Scholarship Notice
I. Elgin County Council minutes of meeting held March 26, 2019
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence items 11.1.1-A— 11.1.1-I be received for information.
CARRIED
11.1.2 Requiring Action
A. Minister of Infrastructure and Communities re Gas Tax Fund
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.2-A received for information;
AND THAT Municipality of Bayham additional gas tax funding be allocated to the gas tax
reserve.
CARRIED
11.2 Reports to Council
A. Report CAO-29/19 by Paul Shipway, CAOICIerk re Ontario Regulation 507/18 (Broader
Public Sector: Energy Reporting and Conservation and Demand Management Plans)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-29/19 re Ontario Regulation 507/18 (Broader Public Sector: Energy
Reporting and Conservation Demand Management Plans) be received for information;
AND THAT Council direct staff to add the Municipality of Bayham Energy Consumption
Statistics and GHG Emissions Statistics as Appendix 'C' to the Municipality of Bayham
Municipal Energy Plan - Local Action Plan on GHG Emissions;
AND THAT the updated Municipality of Bayham Municipal Energy Plan - Local Action Plan
on GHG Emissions be reposted on the municipal website in accordance with Ontario
Regulation 507/18.
CARRIED
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B. Report CAO-30/19 by Paul Shipway, CAOICIerk re Garbage Bag Tag Allocations
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-30/19 re Garbage Bag Tag Allocations be received for information;
AND THAT staff be directed to bring forward By-law no. 2019-021 for Council
consideration.
CARRIED
C. Report CAO-31/19 by Paul Shipway, CAOICIerk re Quality of Place Activities
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-31/19 re Quality of Place Activities be received for information;
AND THAT procurement of Quality of Place activities inventory be referred to 2020 Capital
Budget deliberations
CARRIED
Council recessed for the Public Meeting at 8:04 p.m. and reconvened at 8:20 p.m.
D. Report CAO-32/19 by Paul Shipway, CAOICIerk re Accessible Recreational Trails
Consultation
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-32/19 re Accessible Recreational Trails Consultation be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
utilize the Accessible Recreational Trails Consultation document, attached hereto as
Appendix 'A' when building new, or redeveloping a recreational trail and associated
features.
CARRIED
12. BY-LAWS
A. By-Law No. Z685-2019 Being a by-law to further amend By-Law No. Z456-2003 — Froese
(This by-law follows the recommendation in Report DS-27/19 by Margaret Underhill,
Deputy ClerkIPlanning Coordinator during the regular meeting of April 18, 2019
B. By-Law No. 2019-032 Being a by-law to authorize the execution of a transfer of lands
and to declare lands in the Municipality of Bayham as part of the Open Public Highway
System (Clarke Road)
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C. By-Law No. 2019-033 Being a by-law to declare lands in the Municipality of Bayham as
part of the Open Public Highway System (Sandytown Road)
D. By-Law No. 2019-034 Being a by-law to amend By-Law No. 2019-025, a by-law to
establish and require the payment of fees for information, services, activities and use of
municipal property
E. By-Law No. 2019-035 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Corporation of the
Township of South-West Oxford for the provision of automatic aid services (This by-law
follows the recommendation in Report FR-02/19 by Randy White, Fire Chief during the
regular meeting of April 4, 2019)
F. By-Law No. 2019-036 Being a by-law to authorize the execution of an agreement
between the Corporation of the Municipality of Bayham and the Corporation of the Town of
Tillsonburg for the provision of automatic aid services (This by-law follows the
recommendation in Report FR-02/19 by Randy White, Fire Chief during the regular meeting
of April 4, 2019)
G. By-Law No. 2019-037 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Soper Road Drain (This by-law
follows the recommendation in Report DS-26/19 by Bill Knifton, Chief Building
OfficialIDrainage Superintendent during the public meeting of April 18, 2019) First and
Second Reading Only
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
AND THAT By-Law No. Z685-2019, 2019-032, 2019-033, 2019-034, 2019-035 and 2019-
036 be read a first, second and third time and finally passed;
AND THAT By-Law No 2019-037 be read a first and second time only.
CARRIED
13. UNFINISHED BUSINESS
None
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
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15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2019-038 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Confirming By-Law No. 2019-038 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 8:27 p.m.
CARRIED
MAYOR
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