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HomeMy WebLinkAbout04/10/2019 - Museums BayhamMUSEUMS BAYHAM BOARD AGENDA Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville April 10th, 2019, at 7:00 pm 1. Call to Order 2.Introductions- Membership 3. Action Required 4. Disclosure of Pecuniary Interest 5. Announcements 6. Delegations 7. Adoption of Minutes (a) Motion to adopt minutes of March 13th, 2019 Museums Bayham meeting. 8. Matters of Business 8.1 Receive for Information (a) Curator's Reports for March 2019 (attached) - (b) Museum Sidewalk Installation Update (c) Motor Mounts Project Update- future Motors Display (d) Humidifiers Tent Update — ongoing conservation of the "Planks" (e) Wheelhouse Restoration Update- verbal report C. Buchanan, PBHS (f) E.O.N. Association Meeting Update — C. Buchanan (g) Museum and Lighthouse Summer Students : Hiring & Opening Update - M. Underhill 8.2 Unfinished Business Arising for the Minutes: (a) Update - Correspondence from R. Bradfield ( former MB Board member) Re: "Hercules" Model (b) Update- Request to municipal staff from Ron Bradfield — See Attached Advisory Board & Committee Request Resolution Museums Bayham Agenda April 10/19 8.3. New Business 8.4 Action Required 9. Finances (Budget) 10.Notice of Next Meeting and Adjournment Next Meeting: May 8t", 2019. MUSEUMS BAYHAM BOARD MINUTES Inaugural Meeting Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville March 13th, 2019, at 7:00 pm Present: Bev Hickey, Chuck Buchanan, Albert White, Ally Shelly, Matt Schafer Bayham Staff Resource: Margaret Underhill Regrets: Jeff Robinson, Ken Nesbitt 1. Call to Order of the Inaugural Meeting by Staff Representative Margaret Underhill called the meeting to order at 7:00 pm Wednesday March 13th, 2019. 2. Introductions- Membership (a) Advisory Board and Committee Policy and Confidentiality Forms The Museums Bayham Board is now composed of 7 individuals from the community. Meetings will require 4 members to have the quorum required for a meeting. Jeff Robinson- Bayham Historical Representative Chuck Buchanan- E.O.N. and Port Burwell Historical Society Representative Ally Shelly- Heritage Institution, The Elgin County Museum Matt Schafer, Ken Nesbitt, Albert White — Members at Large 3. Board Elections: Chair, Vice -Chair and Secretariat 3.1 Action Required Nominations for Chair, Vice -Chair and Secretariat opened at 7:05 (a) Nominations of Chair, Vice- Chair and Secretariat (b) Election of Chair, Vice -Chair, Secretariat Election of Chair Chuck Buchannan moves to nominate Bev Hickey for re-election to the position of Chair. Bev Hickey accepts the nomination to continue as chair. Motion seconded by by Matt Schaffer. All in Favour. Election of Vice -Chair Matt Schafer moves to nominate Chuck Buchanan for re-election to the position of Vice -Chair. Chuck accepts the nomination to continue as vice -chair. Motion seconded by Albert White. All in favour. Election of Secretariat Chuck Buchanan nominates Ally Shelly for re-election to the position of Secretariat. Ally accepts the nomination to continue as secretariat. Motion seconded by Bev Hickey. All in favour. Museums Bayham Board Minutes March 13/19 All Museums Bayham Board Positions Officially Elected (c) Set Day/ Schedule ad Time of Board Meetings Board Members discuss meeting schedules. It is agreed to continue meeting in the Trackless Lounge of the Bayham Municipal Office, on the 2nd Wednesday of each month at 7:00 pm, at the call of the Chair. 4. Disclosure of Pecuniary Interest None 5. Announcements (a) The Board did not meet in December 2018, January, February 2019. Meetings will continue to be held as needed, at the call of the Chair. (b) The "Collections & Records Management Policy" and Interpretation & Education Policy" The new museum policies being created by curator, Jennifer Beauchamp and municipal staff will be circulated and presented at future meeting. Board members will review and make recommendations before the policies are presented to Council. 6. Delegations None 7. Adoption of Minutes (a) Motion to adopt minutes of November 14t", 2018 Museums Bayham meeting as presented. Moved by Albert White, seconded by Matt Schafer, to accept minutes. All in Favour. 8. Matters of Business 8.1 Receive for Information (a) Curator's Reports for November, December 2018, January, February 2019 (attached) - Curator's report was reviewed by Board Members. Motion to accept Curator's Report as information. Moved by Albert White, seconded by Matt Schafer. All in Favour. Museums Bayham Board Minutes March 13/19 (b) Museum Sidewalk Installation Update Margaret explains that the sidewalk project has been delayed since last fall due to the weather. The company "Auto -Form" will continue work as soon as weather allows. Sidewalk will be paved from the entrance, along the museum, to the parking lot. Work should be finished before the museum opens. (c) Motor Mounts Project Update- future Motors Display Last fall Jennifer Beauchamp, had asked Chuck to make stands to hold motors for a new museum display. Chuck has all the materials needed to create the mounts on movable casters but must wait to complete the project when the weather allows. Chuck will ask Jennifer if she wants the stands painted. Mounts will be complete before the Marine Museum opens. (d) Humidifiers Tent Update — ongoing conservation of the "Planks" Chuck Buchanan explains that the wooden planks recovered from the ground on Plank Road during road construction in Vienna are still in the tent ongoing conservation to dry them gradually. The humidifier is still being checked often to ensure that it is working properly. Planks will need to be removed before the museum opens. (e) Wheelhouse Restoration Update- verbal report C. Buchanan, PBHS Chuck Buchanan reports that little work has been completed on the Wheelhouse since last fall. The rounded corners on the skirting around the Wheelhouse have been formed to fit properly and installed. Foam insulation has been applied to the bottom to fill the cracks. Once the weather improves, the next steps are to install the stairway to the pilot house. Albert White adds that a landing may be added to the bottom of the stairs. The backing was installed higher to ensure a more comfortable ceiling height affecting the stairs installation. Captain Metz will be coming in the spring with a Binnacle (the tower that holds the compass in front of the helm). The Binnacle will come in pieces and will need to be put back together. (f) E.O.N. Association Meeting Update — C. Buchanan The next E.O.N meeting will be held in April, the inaugural meeting was held in February. The regional map guide highlighting museum sites is finished and will be printed in time for the 2019 tourist season. (g) Museum and Lighthouse Summer Students : Hiring & Opening Update - M. Underhill The advertisements for the three Marine Museum student summer job positions have been posted, on the municipal website and in the newspapers the Aylmer Express and Tillsonburg News. The deadline for applications is March 28, 2019. Interviews will be conducted early May, or sooner depending the student's availability. There have been 6 applications so far, one being Nathan a student wishing to return from last year. Grants have been applied for through - Young Canada Works, Canada Summer Jobs and Summer Experience Museums Bayham Board Minutes March 13/19 4 The funding granted last year was good, we are hoping for similar funding for 2019. Student Orientation will start Tuesday May 14th, May 15th at the Museum. The Marine Museum will open Thursday May 16' in time for the Victoria Day long weekend. 8.2 Unfinished Business Arising for the Minutes: 8.3. New Business 8.4 Action Required (a) Correspondence from R. Bradfield ( former MB Board member) dated January 17/19 for Boards consideration Re: "Hercules" Model- attached Jennifer Beauchamp is interested in the possibility of the "Hercules" model ship being loaned to the Marine Museum. She would like more information from the owners, to wait until next season and display a "Local Harbour" exhibit. Chuck Buchanan says the model was loaned to the museum in the 90's and the table and cover were built to display it for a season and a half. Mike Baker from the Elgin County Museum had asked about the model which had began Ron reconnecting with the owners, who subsequently offered the loan. The Board directs Margaret Underhill to ask Jennifer to contact Ron Bradfield so Jennifer can contact the owners and negotiate the loan herself. (b) Correspondence Request to municipal staff from Ron Bradfield dated December 17'. 2019 for the Board's consideration. Ron Bradfield has requested that the following be sent to council for consideration - "For 2019- 1 would like to see a sign put up on the corner at the base of the "Mariner Tower" saying Parking for Lighthouse and Marine Museum Tours and a "Cross -Walk" painted on Robinson Street for tourists to cross from the Marine Museum parking lot to Lighthouse." Motion to make Crosswalk and signage recommendation to Council moved by Albert White, seconded by Chuck Buchanan. All in Favour. 9. Finances (Budget) Margaret Underhill presented the budget and projections for 2019 to the Board. 2018 was a few cents short of meeting admission in 2018. Revenue shows 2018 income tax credits, deposited in 2019. The budget will be tight for 2019, with no money for artifact acquisition and limited monies for supplies. Motion to receive 2019 Budget for information. Museums Bayham Board Minutes March 13/19 Moved by Chuck Buchanan, seconded Albert White. All in favour. 10.Notice of Next Meeting and Adjournment Next Meeting: Wednesday, April 10', 2019. The meeting is adjourned at 8:02 p.m. Motion to adjourn made by Albert White. All in Favour. Date: Ally Shelly, Secretary Bev Hickey, Chair 5 Curator's Report March 2019 Collections The planks continue to lounge in the museum in their humidity tent, but arrangements are being made for their departure from their tent. Exhibits and Events I am working on the new exhibit for the summer season. It will be on the 601h anniversary of the St. Lawrence Seaway, and will look at aspects of the construction, the consequences both political and economical, and the cargo of the ships. The exhibit will feature our large model of a lake freighter, a few navigational items from our collection, and some commemorative china on loan. The loaner is interested in financially supporting an opening event for the exhibit and plans for that are underway. The exhibit on outboard motors for the shed is moving forward, with the construction of the motor mounts almost complete. Staff I have worked reduced hours this month. Municipality of I.�e\'I:Ie\1II A: P.O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 E: bayham@bayham.on.ca W: www.bayham.on.ca March 22, 2019 Museums Bayham Via email: mchickey(a)-amtelecom.net; ally shellv(ab-hotmail.com Re: Advisory Board & Committee Resolution R o �POrtunity IS -100 Advisory Board & Committee Resolution from Museums Bayham was considered at the reqular meeting of the Council of the Municipality of Bayham held March 21, 2019 and the following resolution was passed: THAT Museums Bayham Board Advisory Board & Committee Resolution be received for information; AND THAT the Pedestrian Crosswalk be referred to staff for analysis and report. Staff will advise when a report will be presented to Council. Feel free to contact the undersigned if you have any questions or concerns. Regards, Brenda Gibbons Deputy Clerk bgibbons(a)-bavham.on.ca cc: M. Underhill li�vw Marg Underhill From: ally shelly <ally_shelly@hotmail.com> Sent: Tuesday, April 9, 2019 12:46 PM To: Marg Underhill Subject: Fwd: March Minutes Hi Margaret Here is Kens Email Ally Sent from my iPhone Begin forwarded message: From: Ken Nesbitt <KNesbitt@eecc.ca> Date: April 8, 2019 at 3:21:00 PM EDT To: ally shelly <ally shelly@hotmail.com> Subject: RE: March Minutes Sorry, I will have to withdraw from your committee. Looks like I have conflicts on the meeting dates. Ken From: ally shelly <ally shelly@hotmail.com> Sent: Thursday, March 21, 2019 8:08 PM To: mchickey <mchickey@amtelecom.net>; Chuck Buchanan <cbuchanan@amtelecom.net>; Albert White <alwhite@amtelecom.net>; Jeff Robinson <inrobin @amtelecom.net>; Matt Schafer <mschafer@amtelecom.net>; Ken Nesbitt <KNesbitt@eecc.ca> Cc:'Marg Underhill' <MUnderhill@bayham.on.ca> Subject: March Minutes Hello Everyone, Attached are the minutes from last weeks Museums Bayham meeting. Please let me know of you see any issues. Thank you, Ally Sham Phish/Fraud 1