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Home My WebLink AboutApril 04, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 4, 2019 7:00 p.m. 7:30 p.m. — Public Meeting — Planning — Isaac & Maria Froese PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEFIBY-LAW ENFORCEMENT OFFICER RANDY WHITE ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON CHIEF BUILDING OFFICIAL' DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Deputy Mayor Weisler congratulated High School students for the peaceful Province wide walkout to protest of education changes. B. Mayor Ketchabaw provided an overview of the recent SCOR EDC Annual General meeting. 5. DELEGATIONS A. 7:05 p.m. — Elgin County Warden Duncan McPhail and Elgin County CAO Julie Gonyou re "Elgin County Services 2019 and beyond" Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the presentation from Elgin County Warden Duncan McPhail and Elgin County CAO Julie Gonyou be received for information. CARRIED 2019 Council Minutes April 4 2019 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 21, 2019 Moved by: Deputy Mayor Weisler Seconded by: Councillor Froese THAT the minutes of the Regular Meeting held March 21, 2019 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-02/19 by Randy White, Fire Chief re Automatic Aid Agreement Assessment Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report FR-02/19 re: Automatic Aid Agreement Assessment be received for information; AND THAT Council direct staff to bring forward a bylaw to amend the Automatic Aid Agreements with the Township of South West Oxford and the Town of Tillsonburg, as outlined with Report FR-02/19, for Council consideration. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment— Isaac& Maria Froese B. Notice of Passing of Zoning By-Law No. Z683-2019 — Municipality of Bayham C. Notice of Passing of Zoning By-Law No. Z684-2019 — Nichols 2 2019 Council Minutes April 4 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-22/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Soper Road Drain Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-22/19 regarding the Soper Road Drain be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #217121 dated March 18, 2019 for the Soper Road Drain, as prepared by Spriet Associates, and filed with the Clerk on March 21, 2019; AND THAT Council set a date for the Public Meeting to be held on April 18, 2019 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Media Release re Long Point Region Amended Source Protection Plan Approved Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence item 11.1.1-A be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-22/19 by Paul Shipway, CAOICIerk re Capital Item No. PR-2 Port Burwell Shed — Pavilion Conversion 3 2019 Council Minutes April 4 2019 Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-22/19 re Capital Item No. PR-2 Port Burwell Shed — Pavilion Conversion be received for information; AND THAT Council direct staff to move forward with the work plan presented in Report CAO-22/19. AND THAT staff be directed to bring forward a by-law to enter into an agreement with Franklin Construction to construct the Port Burwell Pavilion pursuant to RFT 19-04 for Council consideration. CARRIED B. Report CAO-23/19 by Paul Shipway, CAOICIerk re Vienna Community Centre Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report CAO-23/19 re Vienna Community Centre be received for information. CARRIED C. Report CAO-24/19 by Paul Shipway, CAOICIerk re 8354 Plank Road —Communication Tower Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-24/19 re 8354 Plank Rd. — Communication Tower be received for information; AND THAT Council direct staff to proceed with negotiations with Turris Group to place a communication tower at 8354 Plank Rd. AND THAT pending negotiations staff be directed to bring forward a by-law to enter into an agreement with Turris Group for the provision of a communication tower at 8354 Plank Rd. CARRIED D. Report CAO-25/19 by Paul Shipway, CAOICIerk re Investing in Canada Infrastructure Program (ICIP) — Rural & Northern Stream Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-25/19 re Investing in Canada Infrastructure Program (ICIP) — Rural & Northern stream be received for information; AND THAT Council direct staff to make application to the Investing in Canada Infrastructure Program (ICIP) — Rural & Northern Stream for the Light Line Corridor Project; 4 2019 Council Minutes April 4 2019 AND THAT staff be directed to write the Minister of Infrastructure and advocate for the Municipality of Bayham Port Burwell Storm Sewer Phase 1 C/D, submitted under the 2018 OCIF Top-up Program, be nominated by the Province for the Investing in Canada Infrastructure Program (ICIP) —Green Infrastructure Stream. AND THAT Council allocate the 2019 Unconditional Transfer of$546,408 to the Road Construction Reserve. CARRIED E. Report CAO-26/19 by Paul Shipway, CAOICIerk re Elgin County Trails Strategy Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report CAO-26/19 re Elgin County Trails Strategy be received for information; AND THAT the Municipality of Bayham advocate for consideration of the Otter Valley Utility Corridor from Tunnel Line to Bridge Street as a pilot trail project should Elgin County implement recommendations within the Elgin County Trails Strategy. CARRIED F. Report CAO-27/19 by Paul Shipway, CAOICIerk re RFT 19-03 Sale of Surplus Equipment Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-27/19 re RFT 19-03 Sale of Surplus Equipment be received for information; AND THAT staff be delegated authority to surplus the equipment contained within RFT 19- 03, at or above reserve bid value, in the where is, as is condition, via: • direct sale; • auction services; or • request for tender process. AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve. CARRIED 12. BY-LAWS A. By-Law No. 2019-027 Being a by-law to amend By-Law No. 2019-017 a by-law to appoint Board and Committee Members B. By-Law No. 2019-028 Being a by-law to amend By-Law No. 2014-100 a by-law respecting the Municipal Pollution Control System and Municipal Storm Sewer System in the Municipality of Bayham and the establishment of Sewer Charges and Sewer Surcharge Rates (This by-law follows the recommendation in Report CAO-12/19 by Paul Shipway, CAOICIerk during the regular meeting of February 21, 2019) 5 2019 Council Minutes April 4 2019 C. By-Law No. 2019-029 Being a by-law to appoint William Menzie and Officers of Municipal Enforcement Unit as Municipality of Bayham Municipal Law Enforcement Officers for the purpose of enforcing provisions of Municipality of Bayham By-laws (This by-law follows the recommendation in Report CA0-18/19 by Paul Shipway, CAOICIerk during the regular meeting of February 21, 2019) D. By-Law No. 2019-030 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Franklin Construction (This by- law follows the recommendation in Report CAO-22/19 by Paul Shipway, CAOICIerk at the regular meeting of April 4, 2019) Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell AND THAT By-Law No. 2019-027, 2019-028, 2019-029 and 2019-030 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS A. None 14. OTHER BUSINESS Council recessed for a short break at 8:40 p.m. and reconvened at 8:50 p.m. 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 8:50 p.m. to discuss: • Personal matters about an identifiable individual, including municipal or local board employees CARRIED A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council do now rise from the "In Camera" session at 8:57 p.m. with nothing to report. CARRIED 6 2019 Council Minutes April 4 2019 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-031 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Confirming By-Law No. 2019-031 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:58 p.m. CARRIED MAYOR / CL K AolOir 7