HomeMy WebLinkAbout03/13/2019 - Museums BayhamMUSEUMS BAYHAM BOARD
MINUTES
Inaugural Meeting
Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville
March 13th, 2019, at 7:00 pm
Present: Bev Hickey, Chuck Buchanan, Albert White, Ally Shelly, Matt Schafer
Bayham Staff Resource: Margaret Underhill
Regrets: Jeff Robinson, Ken Nesbitt
1. Call to Order of the Inaugural Meeting by Staff Representative
Margaret Underhill called the meeting to order at 7:00 pm Wednesday March 13th, 2019.
2.Introductions- Membership
(a) Advisory Board and Committee Policy and Confidentiality Forms
The Museums Bayham Board is now composed of 7 individuals from the community.
Meetings will require 4 members to have the quorum required for a meeting.
Jeff Robinson- Bayham Historical Representative
Chuck Buchanan- E.O.N. and Port Burwell Historical Society Representative
Ally Shelly- Heritage Institution, The Elgin County Museum
Matt Schafer, Ken Nesbitt, Albert White — Members at Large
3. Board Elections: Chair, Vice -Chair and Secretariat
3.1 Action Required
Nominations for Chair, Vice -Chair and Secretariat opened at 7:05
(a) Nominations of Chair, Vice- Chair and Secretariat
(b) Election of Chair, Vice -Chair, Secretariat
Election of Chair
Chuck Buchannan moves to nominate Bev Hickey for re-election to the position of Chair.
Bev Hickey accepts the nomination to continue as chair.
Motion seconded by by Matt Schaffer. All in Favour.
Election of Vice -Chair
Matt Schafer moves to nominate Chuck Buchanan for re-election to the position of Vice -Chair.
Chuck accepts the nomination to continue as vice -chair.
Motion seconded by Albert White. All in favour.
Election of Secretariat
Chuck Buchanan nominates Ally Shelly for re-election to the position of Secretariat.
Ally accepts the nomination to continue as secretariat.
Motion seconded by Bev Hickey. All in favour.
Museums Bayham Board Minutes March 13/19
All Museums Bayham Board Positions Officially Elected
(c) Set Day/ Schedule ad Time of Board Meetings
Board Members discuss meeting schedules.
It is agreed to continue meeting in the Trackless Lounge of the Bayham Municipal Office,
on the 2nd Wednesday of each month at 7:00 pm, at the call of the Chair.
4. Disclosure of Pecuniary Interest
None
5. Announcements
(a) The Board did not meet in December 2018, January, February 2019.
Meetings will continue to be held as needed, at the call of the Chair.
(b) The "Collections & Records Management Policy" and Interpretation &
Education Policy"
The new museum policies being created by curator, Jennifer Beauchamp and municipal
staff will be circulated and presented at future meeting. Board members will review and
make recommendations before the policies are presented to Council.
6. Delegations
None
7. Adoption of Minutes
(a) Motion to adopt minutes of November 14th, 2018 Museums Bayham meeting as presented.
Moved by Albert White, seconded by Matt Schafer, to accept minutes. All in Favour.
8. Matters of Business
8.1 Receive for Information
(a) Curator's Reports for November, December 2018, January, February 2019
(attached) -
Curator's report was reviewed by Board Members.
Motion to accept Curator's Report as information. Moved by Albert White,
seconded by Matt Schafer. All in Favour.
Museums Bayham Board Minutes March 13/19
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(b) Museum Sidewalk Installation Update
Margaret explains that the sidewalk project has been delayed since last fall due to
the weather. The company "Auto -Form" will continue work as soon as weather
allows. Sidewalk will be paved from the entrance, along the museum, to the parking
lot. Work should be finished before the museum opens.
(c) Motor Mounts Project Update- future Motors Display
Last fall Jennifer Beauchamp, had asked Chuck to make stands to hold motors for a new
museum display. Chuck has all the materials needed to create the mounts on movable
casters but must wait to complete the project when the weather allows. Chuck will ask
Jennifer if she wants the stands painted. Mounts will be complete before the Marine
Museum opens.
(d) Humidifiers Tent Update — ongoing conservation of the "Planks"
Chuck Buchanan explains that the wooden planks recovered from the ground on Plank
Road during road construction in Vienna are still in the tent ongoing conservation to dry
them gradually. The humidifier is still being checked often to ensure that it is working
properly. Planks will need to be removed before the museum opens.
(e) Wheelhouse Restoration Update- verbal report C. Buchanan, PBHS
Chuck Buchanan reports that little work has been completed on the Wheelhouse since
last fall. The rounded corners on the skirting around the Wheelhouse have been formed
to fit properly and installed. Foam insulation has been applied to the bottom to fill the
cracks. Once the weather improves, the next steps are to install the stairway to the pilot
house. Albert White adds that a landing may be added to the bottom of the stairs.
The backing was installed higher to ensure a more comfortable ceiling height affecting
the stairs installation. Captain Metz will be coming in the spring with a Binnacle (the
tower that holds the compass in front of the helm). The Binnacle will come in pieces and
will need to be put back together.
(f) E.O.N. Association Meeting Update — C. Buchanan
The next E.O.N meeting will be held in April, the inaugural meeting was held in
February. The regional map guide highlighting museum sites is finished and will be
printed in time for the 2019 tourist season.
(g) Museum and Lighthouse Summer Students : Hiring & Opening Update
- M. Underhill
The advertisements for the three Marine Museum student summer job positions have
been posted, on the municipal website and in the newspapers the Aylmer Express and
Tillsonburg News.
The deadline for applications is March 28, 2019. Interviews will be conducted early May,
or sooner depending the student's availability. There have been 6 applications so far,
one being Nathan a student wishing to return from last year. Grants have been applied
for through - Young Canada Works, Canada Summer Jobs and Summer Experience
Museums Bayham Board Minutes March 13/19
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The funding granted last year was good, we are hoping for similar funding for 2019.
Student Orientation will start Tuesday May 14th, May 15th at the Museum. The Marine
Museum will open Thursday May 16th in time for the Victoria Day long weekend.
8.2 Unfinished Business Arising for the Minutes:
8.3. New Business
8.4 Action Required
(a) Correspondence from R. Bradfield ( former MB Board member) dated January
17/19 for Boards consideration Re: "Hercules" Model- attached
Jennifer Beauchamp is interested in the possibility of the "Hercules" model ship being
loaned to the Marine Museum. She would like more information from the owners, to
wait until next season and display a "Local Harbour" exhibit.
Chuck Buchanan says the model was loaned to the museum in the 90's and the table
and cover were built to display it for a season and a half. Mike Baker from the Elgin
County Museum had asked about the model which had began Ron reconnecting with the
owners, who subsequently offered the loan.
The Board directs Margaret Underhill to ask Jennifer to contact Ron Bradfield so Jennifer
can contact the owners and negotiate the loan herself.
(b) Correspondence Request to municipal staff from Ron Bradfield dated
December 17t'. 2019 for the Board's consideration.
Ron Bradfield has requested that the following be sent to council for consideration -
"For 2019-1 would like to see a sign put up on the corner at the base of the "Mariner
Tower" saying Parking for Lighthouse and Marine Museum Tours and a "Cross -Walk"
painted on Robinson Street for tourists to cross from the Marine Museum parking lot to
Lighthouse."
Motion to make Crosswalk and signage recommendation to Council moved by Albert
White, seconded by Chuck Buchanan. All in Favour.
9. Finances (Budget)
Margaret Underhill presented the budget and projections for 2019 to the Board.
2018 was a few cents short of meeting admission in 2018.
Revenue shows 2018 income tax credits, deposited in 2019.
The budget will be tight for 2019, with no money for artifact acquisition and limited monies for
supplies.
Motion to receive 2019 Budget for information.
Museums Bayham Board Minutes March 13/19
Moved by Chuck Buchanan, seconded Albert White. All in favour.
IO.Notice of Next Meeting and Adjournment
Next Meeting: Wednesday, April 10th, 2019.
The meeting is adjourned at 8:02 p.m.
Motion to adjourn made by Albert White. All in F
Date: /VJA/0