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Home My WebLink AboutJune 04, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday, June 4, 2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 7:00 P.M. Council recessed at 7:30 p.m. for Public Meetings -Planning (CIP) &Zoning and reconvened at 7:53 p.m. Council recessed for a short break at 8:58 p.m. and reconvened at 9:07 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, June 4, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, CAO Paul Shipway and Clerk Lynda Millard. Planning Coordinator/ Deputy Clerk Margaret Underhill was in attendance to present her respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF Councillor Breyer declared an interest in item 11.1.2(a) regarding Bayham Beachfest. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA (a) Addendum Items: • Memorandum re OPP Contract and the Elgin Group Police Services Board • 2015 Budget Infographic Release • Report CAO-31/15 by Paul Shipway, CAO re 6215 Plank Rd - Potential Edison Museum Location • Closed session item regarding litigation or potential litigation, including matters before administrative tribunals affecting the municipality or local board 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held May 21, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting of Council held May 21, 2015 be adopted. CARRIED Page 1 of 8 Council Minutes June 04, 2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of Public Meeting re Proposed Community Improvement Plan (b) Committee of Adjustment Certified Notice of Decision for File No. A-02115 (Murray) (c) Notice of Adoption of Official Plan Amendment No. 16 (d) Notice of passing of Zoning By-Law Z637-2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 10.1.1(a) - 10.1.1(d) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Town of Aurora re Community Mailboxes (b) Township of Greater Madawaska re Hydro One Rates (c) Town of St. Marys re VIA Rail and Network Southwest Action Plan (d) Forum for Young Canadians re 2015 - 2016 sessions (e) Town of Aylmer re Elgin-St. Thomas Municipal Association (f) Township of North Stormont resolution re power rates (g) Deborah Apps, Trans Canada Trail President& CEO re Trans Canada Trail highlights and progress (information update publication available upon request) Page 2 of 8 Council Minutes June 04, 2015 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1(a) - 11.1.1(g) be received for information. CARRIED 1.2 REQUIRING ACTION (a) Notification of Special Event re Bayham Beachfest (formerly tubdaze) Councillor Breyer declared a conflict of interest regarding Bayham Beachfest. Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council approves use of the east beach by Bayham Beachfest for event to be held daily from 12:00 noon until 9:00 p.m., on July 31 -August 2, 2015, including a beer garden, subject to meeting the requirements of the Municipal Alcohol Policy, based on an attendance of 100 to 250 people, being 100% Smart Serve Trained personnel, including a minimum of nine (9) Smart Serve trained personnel, plus two (2) extra floor monitors when allowing participants under the age of majority (19) and other volunteer or paid security personnel, as necessary to provide sufficient crowd control and public safety on site during all dates and hours for which the beer garden is open and as listed on the Outdoor Special Occasion Permit Application and also subject to: • all alcohol being served in disposable cups, not bottles or cans; • providing the municipality with proof of certification for the pyrotechnician who will be responsible for the fireworks; • providing a certificate of insurance, naming the Municina!Ity of Bayham as an additional insured, in the minimum amount of$2,000,000 liability, covering all events; • obtaining the necessary approvals from Elgin-St. Thomas Public Health the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice; THAT all other terms and conditions of the municipal rental agreement remain in effect; THAT the clean up of the east beach area and any costs thereof, be the responsibility of the organizers; THAT arrangements be made with the Manager of Public Works to provide picnic tables, garbage cans 1 recycle barrels, pylons and staff assistance for installation of fence assembly and removal; THAT the Manager of Public Works make the necessary arrangements for traffic control and safety. CARRIED Page 3 of 8 Council Minutes June 04, 2015 (b) Memorandum regarding OPP Contract and the Elgin Group Police Services Board Moved by: Councilor Casier Seconded by: Councillor Ketchabaw THAT memorandum regarding OPP Contract and the Elgin Group Police Services Board be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approves a new six year contract with the Ontario Provincial Police with the understanding that the contract may be terminated with one year written notice. CARRIED 2. REPORTS TO COUNCIL (a) Report CAO-29115 by Paul Shipway, CAO re Advisory Boards & Comittees Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-29/15 re Advisory Boards and Committees be received for information; AND THAT Council direct staff to prepare terms of reference for the Cemeteries Board and Museums Bayham Board in accordance with the Municipality of Bayham Advisory Board and Committee Policy for Council consideration. CARRIED (b) Report CAO-30/15 by Paul Shipway, CAO re Straffordville Concession Booth - Agreement No. 153 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-30115 re Straffordville Concession Booth be received for information; AND THAT Council direct staff to bring forward a by-law and agreement for the Straffordville Community Centre lands for consideration. CARRIED (c) Report CAO-32115 by Paul Shipway, CAO re First Quarter Efficiencies Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-32115 re First Quarter Efficiencies be received for information; AND THAT the Council direct staff to reallocate 2015 Wastewater Capital funds and utilize Wastewater reserves to complete the Wastewater LED retrofit project. CARRIED Page 4 of 8 Council Minutes June 04,2015 (d) Report CAO-33/15 by Paul Shipway, CAO re Canada 150 Fund Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-33115 re Canada 150 Fund be received for information; AND THAT staff be directed to circulate the notice attached to the report as Appendix 'A'for public input for Council consideration. CARRIED (e) Report CAO-34115 by Paul Shipway, CAO re Polestars Banner Initiative Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-34/15 re Polestars Banner Initiative be received for information; AND THAT the Public Works Department be directed to repair the banners and erect and take down banners annually in conjunction with the holiday decoration process. CARRIED (f) Report CAO-31/15 by Paul Shipway, CAO re 6215 Plank Rd - Potential Edison Museum Location Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-31115 re 6215 Plank Rd -Potential Edison Museum Location be received for information; AND THAT Council direct staff to bring forward a by-law for Council consideration for a lease of 6215 Plank Rd for six(6) months. CARRIED 12. BY-LAWS (a) By-Law 2015-062 Being a By-law to adopt the Capita! Estimates for the year 2015 (b) By-Law 2015-063 Being A By-law to establish a levy for the year 2015 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-laws 2015-062 and 2015-063 be read a first, second and third time and finally passed. CARRIED Page 5 of 8 Council Minutes June 04,2015 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) 2015 Budget Infographic Release Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT 2015 Budget Infographic Release be received for information. CARRIED (b) Canada 150 Community Infrastructure Fund Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to make application under the Canada 150 Infrastructure Fund for renovations to the Vienna Community Centre. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT staff be directed to make application under the Canada 150 Infrastructure Fund for renovations to the Straffordville Community Centre. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to submit applications under the Canada 150 Infrastructure Fund ranking the Vienna Community Centre as Project No. 1 and the Straffordville Community Centre as Project No. 2. CARRIED (c) In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 9:07 p.m. to discuss: litigation or potential litigation, including matters for administrative tribunals, affecting the municipality or local board. CARRIED Page 6 of 8 Council Minutes June 04, 2015 (d) Confidential r em regarding litigation or potential litigation including matters before administrative tribunals, affecting the municipality or local board (2014 Election Action) (e) Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "in Camera"session at 9:20 p.m. with progress to report. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to seek reimbursement of all costs associated with the Arlow v. Bayham legal action. Request was made for a recorded vote Councillor Breyer Yea Councillor Casier Nay Councillor Ketchabaw Nay Deputy Mayor Southwick Yea Mayor Ens Yea MOTION CARRIED ON A VOTE OF 3 to 2 IN FAVOUR 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-lay 2015-064 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT confirming By-law 2015-064 be read a first, second and third time and finally passed. CARRIED Page 7 of 8 Council Minutes June 04, 2015 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 9:27 p.m. CARRIED 11110 -dr MA AOR CL RK Page 8 of 8