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HomeMy WebLinkAboutMarch 21, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 21, 2019 7:00 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON CHIEF BUILDING OFFICIAL' DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Ministry of Infrastructure re Ontario Community Infrastructure Fund (OCIF) update added as Item 11.1.1-I. 4. ANNOUNCEMENTS A. Award Presentation - On February 26, 2019 at the annual Ontario Good Roads Association Conference Mr. Steve Adams, Road Operations Supervisor and Mr. Ed Roloson, Manager of Capital Projects I Water/Wastewater received the John Niedra Award for Innovative Service Delivery, Maintenance and Construction Activity for the Municipality of Bayham design and implementation of a custom, strategic digital knowledge management database with advanced automation and workflow capabilities deployed in the Municipality of Bayham Public Works Department. The Municipality of Bayham received the John Niedra Award alongside the City of Toronto and the City of Vaughan. 2019 Council Minutes March 21, 2019 B. Mayor Ketchabaw thanked Erie Shores Wind Farm for the generous donation which allowed Bayham Fire and Emergency Services to add a new outboard motor and accessories to the basic purchase of the new rescue craft along with a light bar that included navigation lights, a spot light, emergency lighting, as well as a marine radio. 5. DELEGATIONS A. 7:05 p.m. —OPP Inspector Bradley Fishleigh, Detachment Commander, Elgin County Detachment re Elgin County OPP 2018 Year End Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the Elgin County OPP 2018 Year End Report as presented by OPP Inspector Bradley Fishleigh, Detachment Commander, Elgin County Detachment be received for information. CARRIED B. 7:30 p.m. —Susan Morrell Elgin County Library —Straffordville Library and Fred Bodsworth Library of Port Burwell re Presentation of"Updates and Reviews" for Straffordville and Port Burwell Libraries Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the "Updates and Reviews" for Straffordville and Port Burwell Libraries as presented by Susan Morrell, Elgin County Library — Straffordville Library and Fred Bodsworth Library of Port Burwell be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 7, 2019 B. Public Meeting held March 7, 2019 re Municipality of Bayham Building By-Law Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting held March 7, 2019 and the Public Meeting held March 7, 2019 re Municipality of Bayham Building By-Law be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 2 2019 Council Minutes March 21, 2019 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law amendment— Isaac & Maria Froese Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-18/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Petition for Drainage — Grewal Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT the Council of the Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Mr. Nariender Grewal; THAT Report DS-18/19 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-20/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Branch 'B' of the Richmond Road Drain Award Contract Moved by: Councillor Chilcott Seconded by: Councillor Froese 3 2019 Council Minutes March 21, 2019 THAT Staff Report DS-20/19 regarding Branch B of the Richmond Road Drain Award Contract be received for information: THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Branch B of the Richmond Road Drain, as submitted by Froese Excavating, in the amount of$13,200+HST, with work to commence on or before May 1, 2019 and be completed on or before May 3, 2019; AND THAT By-Law 2019-023, being a by-law to authorize the execution of contract documents with Froese Excavating be presented to Council for enactment. CARRIED C. Report DS-19/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning Amendment Application — Nichols Zoning By-Law Z684-2019 Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Staff Report DS-19/19 regarding the Zoning By-law Amendment for Nichols be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 21, 2019 associated with this application, one written submission was received and later withdrawn and one written submission received after the public meeting and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Agricultural (A1) Zone to a site-specific Rural Residential (RR-37) Zone on property identified as 53834 Vienna Line; AND THAT Zoning By-law Z684-2019 be presented to Council for enactment. CARRIED D. Report DS-21/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Zoning Amendment Application — Bayham Zoning By-Law Z683-2019 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Staff Report DS-21/19 regarding the Zoning By-law Amendment for the Municipality of Bayham be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 21, 2019 associated with this amendment, no written submissions were received before or after the public meeting and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; 4 2019 Council Minutes March 21, 2019 AND THAT Zoning By-law Z456-2003, as amended, be further amended by adding definitions and specific defined area regulations pertaining to cannabis cultivation and processing; AND THAT Zoning By-law Z683-2019 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice re RFT 19-04 Port Burwell Pavilion B. Notice re Sale of Surplus Equipment C. Notice re Fire Department Appreciation Night held March 1, 2019 D. The Corporation of the Town of Saugeen Shores resolution re Recreation and Culture Infrastructure funding under the `Investing in Canada Infrastructure Program' E. Ontario Energy Board re Community Meeting for EPCOR Natural Gas Customers F. County of Elgin Council minutes of meeting held February 12, 2019 and draft minutes of meeting held March 12, 2019 G. County of Elgin re SWIFT Notice to Elgin's Constituent Municipalities H. City of Quinte West resolution re Bottled Water I. Ministry of Infrastructure re Ontario Community Infrastructure Fund (OCIF) update. Moved by: Councillor Chilcott Seconded by: Councillolr Donnell THAT correspondence items 11.1.1-A— 11.1.1-I be received for information. CARRIED 11.1.2 Requiring Action A. EarlyON Child and Family Centre re Summer Programs in Straffordville and Port Burwell Moved by: Councillor Donnell Seconded by: Councillor Froese THAT correspondence from EarlyON Child and Family Centre —St. Thomas Elgin be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham grants permission for the EarlyON Child and Family Centre— St. Thomas Elgin to use the Straffordville Community Centre, at the Community Partners rate and the Pavilion and Green Space on Wednesday, July 17, 2019 from 8:30 a.m. —2:00 p.m. for the Teddy Bear Picnic, the Port 5 2019 Council Minutes March 21, 2019 Burwell Library Pavilion Thursday mornings from 9:00 a.m. — 12:00 p.m. for the months of July and August and the Straffordville Pavilion Friday mornings from 9:00 a.m. — 12:00 p.m. for the months of July and August, subject to provision of liability insurance certificate in the minimum amount of$2,000,000.00 naming the Municipality of Bayham as additional insured; AND THAT the cleanup of the park area and pavilions be the responsibility of the organizers. CARRIED B. Museums Bayham Board Advisory Board & Committee Resolution re crosswalk and parking signage Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Museums Bayham Board Advisory Board & Committee Resolution be received for information; AND THAT the Pedestrian Crosswalk be referred to staff for analysis and report. CARRIED 11.2 Reports to Council A. Report TR-10/19 by Lorne James, Treasurer re 2019-2020 Operating Budget — Final Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report TR-10/19 re 2019-2020 Operating Budget - Final be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to finalize the 2019 Budget incorporating the additional tax levy of$89,000 into the Operating Budget. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward the 2019 Capital Budget and 2019 Final Rates and Levies by-laws. CARRIED B. Report CAO-19/19 by Paul Shipway, CAOICIerk re Project Ojibwa Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report CAO-19/19 re Project Ojibwa be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct Report CAO- 19/19 re Project Ojibwa be posted on the municipal website. CARRIED 6 2019 Council Minutes March 21, 2019 C. Report CAO-20/19 by Paul Shipway, CAOICIerk re Vienna Memorial Park Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-20/19 re Vienna Memorial Park be received for information; AND THAT Council direct staff proceed with works as outlined within Report CAO-20/19. CARRIED D. Report CAO-21/19 by Paul Shipway, CAOICIerk re Port Burwell Library Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report CAO-21/19 re Port Burwell Library be received for information; AND THAT Council direct staff to move forward with the work plan presented in Report CAO-21/19. CARRIED 12. BY-LAWS A. By-Law No. 2019-010 Being a Provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Branch `B' of the Richmond Road Drain (This by-law follows the recommendation in Report DS-08/19 by Bill Knifton, Chief Building Official)Drainage Superintendent during the public meeting of February 7, 2019) Third and Final Reading B. By-Law No. 2019-023 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Froese Excavating Ltd. for the provision of drainage works for the Richmond Road Drain Branch `B' in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-20/19 by Bill Knifton, Chief Building Official)Drainage Superintendent during the regular meeting of March 21, 2019) C. By-Law No. 2019-024 Being a by-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections and to repeal By-Law No. 2014-120, as amended (This by-law follows the resolution passed during the public meeting of March 7, 2019) D. By-Law No. 2019-025 Being a by-law to establish and require the payment of fees for information, services, activities and use of municipal property and to repeal By-Law No. 2016-059 and all amendments (This by-law follows the resolution passed during the public meeting of March 7, 2019) E. By-Law Z683-2019 Being a by-law to amend By-Law No. Z456-2003, as amended (This by-law follows the recommendation in Report DS-21/19 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of March 21, 2019) 7 2019 Council Minutes March 21, 2019 F. By-Law No. Z684-2019 Being a by-law to amend By-Law No. Z456-2003, as amended (This by-law follows the recommendation in Report DS-19/19 by Margaret Underhill, Deputy Clerk1Planning Coordinator during the regular meeting of March 21, 2019) Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT By-Law No. 2019-010 be read a third time and finally passed; AND THAT By-Law No. 2019-023, 2019-024, 2019-025, Z683-2019 and Z684-2019 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-026 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-Law No. 2019-026 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:42 p.m. CARRIED diFr MAYOR 8