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HomeMy WebLinkAboutMarch 21, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 21, 2019 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS A. Award Presentation - On February 26, 2019 at the annual Ontario Good Roads Association Conference Mr. Steve Adams, Road Operations Supervisor and Mr. Ed Roloson, Manager of Capital Projects I Water/Wastewater received the John Niedra Award for Innovative Service Delivery, Maintenance and Construction Activity for the Municipality of Bayham design and implementation of a custom, strategic digital knowledge management database with advanced automation and workflow capabilities deployed in the Municipality of Bayham Public Works Department. The Municipality of Bayham received the John Niedra Award alongside the City of Toronto and the City of Vaughan. 5. DELEGATIONS A. 7:05 p.m. — OPP Inspector Bradley Fishleigh, Detachment Commander, Elgin County Detachment re Elgin County OPP 2018 Year End Report B. 7:30 p.m. — Susan Morrell, Elgin County Library— Straffordville Library and Fred Bodsworth Library of Port Burwell re Presentation of"Updates and Reviews" for Straffordville and Port Burwell Libraries 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 7, 2019 B. Public Meeting held March 7, 2019 re Municipality of Bayham Building By-Law 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 2019 Council Agenda March 21, 2019 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law amendment— Isaac & Maria Froese 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-18/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Petition for Drainage - Grewal B. Report DS-20/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Branch 'B' of the Richmond Road Drain Award Contract C. Report DS-19/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Zoning Amendment Application — Nichols Zoning By-Law Z684-2019 D. Report DS-21/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Zoning Amendment Application — Bayham Zoning By-Law Z683-2019 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice re RFT 19-04 Port Burwell Pavilion B. Notice re Sale of Surplus Equipment C. Notice re Fire Department Appreciation Night held March 1, 2019 D. The Corporation of the Town of Saugeen Shores resolution re Recreation and Culture Infrastructure funding under the `Investing in Canada Infrastructure Program' E. Ontario Energy Board re Community Meeting for EPCOR Natural Gas Customers F. County of Elgin Council minutes of meeting held February 12, 2019 and draft minutes of meeting held March 12, 2019 G. County of Elgin re SWIFT Notice to Elgin's Constituent Municipalities H. City of Quinte West resolution re Bottled Water 2 2019 Council Agenda March 21, 2019 11.1.2 Requiring Action A. EarlyON Child and Family Centre re Summer Programs in Straffordville and Port Burwell B. Museums Bayham Board Advisory Board & Committee Resolution re crosswalk and parking signage 11.2 Reports to Council A. Report TR-10/19 by Lorne James, Treasurer re 2019-2020 Operating Budget - Final B. Report CAO-19/19 by Paul Shipway, CAOICIerk re Project Ojibwa C. Report CAO-20/19 by Paul Shipway, CAOICIerk re Vienna Memorial Park D. Report CAO-21/19 by Paul Shipway, CAOICIerk re Port Burwell Library 12. BY-LAWS A. By-Law No. 2019-010 Being a Provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Branch 'B' of the Richmond Road Drain (This by-law follows the recommendation in Report DS-08/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the public meeting of February 7, 2019) Third and Final Reading B. By-Law No. 2019-023 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Froese Excavating Ltd. for the provision of drainage works for the Richmond Road Drain Branch `B' in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17 R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-20/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the regular meeting of March 21, 2019) C. By-Law No. 2019-024 Being a by-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections and to repeal By-Law No. 2014-120, as amended (This by-law follows the resolution passed during the public meeting of March 7, 2019) D. By-Law No. 2019-025 Being a by-law to establish and require the payment of fees for information, services, activities and use of municipal property and to repeal By-Law No. 2016-059 and all amendments (This by-law follows the resolution passed during the public meeting of March 7, 2019) E. By-Law Z683-2019 Being a by-law to amend By-Law No. Z456-2003, as amended (This by-law follows the recommendation in Report DS-21/19 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of March 21, 2019) F. By-Law No. Z684-2019 Being a by-law to amend By-Law No. Z456-2003, as amended (This by-law follows the recommendation in Report DS-19/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of March 21, 2019) 3 2019 Council Agenda March 21, 2019 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-026 Being a by-law to confirm all actions of Council 16. ADJOURNMENT 4 F.a ——yrs - , e .w `ma }. '• N. v . :---.7-.. 0_P_P .., —A._ ---\\..,t.._I. ,r,_, _� f~- -� . rail ' ,3 ,47!„)_,,e ..: cift, . „7... . ... A . -- % .P P. w IT it . ,., ,4,,„,..,,,,,„11 , Li'';' '41 '1 ' St' 11161111 ' 1 ElglnCounty Progressive by Naute ti "ter I ' :'' R. "Wk;'.:1241 } o) 444.31r eif . - ' X 1.4 D i 1Crrf- I.. 456.(f) 11411,1raiio • IS) .F. P • .,,, — - • ' -- _ otil EE O "Committed to public safety, delivering proactive and innovative policing in partnership with our communities” Table of Contents Governance and Accountability 3 - Police Service Board '- --.'~ Detachment Commander t. - Organization 4 `. Staffing �. - - Elgin OPP Auxiliary INL- 011.11- 11111111111111P--4116- Business Planning 6 Crime Management Plan Traffic Management Strategy Community Satisfaction Survey Community Mobilization and Engagement Community Safety Officer1"111111111 - PAg' Detachment Statistics 12 Calls for Service Traffic& Marine Safety Crime Prevention Criminal Offences .3111 Financial Reports 18 - Overtime • Revenue i''''' '.� tii - Criminal Record Checks /4 :-r --- \ '. RIDE Grant _-sem t +;.- . I Ar: 4 i.•. ^ ;._c o• .; ,,`^� _ -, _ .. ;kyr'., .: �M -. �: .. =rte•_ ;a O P P I I ra�c , POLICE 11 ]] . ".. ELNM Cd�Rr - ' - Eali( IELGIN COUNTY it i. iduidemobuC '� — - `�_` ^, rte-.f_t ' ' V--- ....0 _'. ~1 2 Elgin Group Police Services Board MESSAGE FROM THE CHAIR On behalf of the Elgin Group Police Services Board I congratulate the Elgin Detachment on another successful year. Day in and day out our Chair: Dave Marr Officers and staff perform their duties in an exempary fashion. Joanne Ferguson Regular reports to the Board gives us an appreciation of the Bonnie Vowel complexities of modern day Police work and the challenges Ida McCallum encountered. Jim Jenkins Of note, a new PSB Chair will be elected at the first meeting of the PSB in 2019. I thank the Board for their support through the past three years and wish the new Board well in 2019. Sincerely David Marr Chairman of the Board Detachment Commander IFRINOn behalf of the dedicated officers and staff of the Elgin OPP Detachment, it gives me great pleasure to present the 2018 Annual Report. This report will demonstrate the high level of commitment iAZ.I 4 Elgin County OPP has brought to all municipalities of the Elgin Group. 0`'." ' e Elgin officers and staff have worked in partnership with many f I stakeholders including our partners in the Provincial and Ontario it Courts, Family and Childrens Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police ` Services, and the dedicated members of our Community Policing Inspector Brad Ashleigh Committees, to deliver a "community first" policing service. In 2018 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. In 2018 Elgin OPP continued to focus on service delivery using the Ontario Mobilization and Engagement Model of Community Policing. We have engaged our community partners and stakeholders to form collaborative partnerships and develop strategies that will allow us to respond more effectively to social issues like mental illness, domestic violence, and issues involving youth. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. Police Service Board Elgin County CAO Inspector Detachment Commander Staff Sergeant Detachment Manager Auxiliary Unit (15) I Patrol Sergeants (4) Detective Sergeant Detachment Sergeant Patrol Constables (28) Detective Constables (4) Civilian Administrative Assistants Emergency Response Team Street Crime Unit(3) Community Safety Officer Court Services/ Traffic Management(3) Domestic Violence Coordinator Security Officers -I Regional Analyst Community Mobilization Engagement Elgin County OPP Detachment staffing remains unchanged in 2018. We have had many officers move on to new areas of the organization to be replaced by new officers from other areas and two new recruits. The Elgin County Auxiliary Unit is led by S/Sgt, Jeff Lister. Our Auxiliary unit is currently at 14 members and we continue to recruit for future openings. The unit continues to provide a great service to the community as you will see on the following page. _.. „....wp,-. •_ : :re.. ...kir . , ....-6. ti zr 'w' ' � _ �� ALF111 �} ���� .4... ,�- � �� y .....0.. . . r •• f-. ' k la.ilL _� i r - � 4 O-PF? { AUXItIARV x ` € Elgin County Auxiliary Unit 2018 Year in Review The Elgin Auxiliary Unit currently has a compliment of 14 members. Our members participated in over 40 events throughout Elgin County. Those events included major operational events, ride alongs with officers on regular shifts and supplementing the marine patrol program. The Auxiliary unit also supported many community events across the county. Below you will see a sampling of some of the events we were able to participate in throughout the year. — Great Lakes International Airshow — Prescription Drug Drop Off Day — Rosy Rhubarb — Kids and Cops Fishing Derby in Port Bruce, Pt Glasgow, Springwater C.A. — Canada Day Celebrations — Rollover Demonstrations - Remembrance Day Ceremonies — Santa Claus Parades Patrol Major Event Admin 2018 Community Event Hours Training Hours Totals Hours Hours Hours Total 1304 96.5 404 590 317 2711.5 vip a • • 4.•pp • O 11 MD It fp • • • • 5 2017-2019 Action Plan Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2017-2019 Action Plan priorities as identified with community and Police Service Board consultation are: Crime - Reducing victimization resulting from Domestic Violence and related occurrences - Reduction in property crimes including Break & Enters and theft from motor vehicles - Reducing victimization from cyber and /or technology-enabled crime Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/ distracted driving, and seat belt use. - Motorcycle related collisions - Animal related collisions Other - Marine patrol and emergency response on Lake Erie - Response to persons with mental illness or in crisis - Reducing 911 pocket dials - Reducing false alarms Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional A/Detective Sergeant Scott Sladek. The Crime Unit includes four detectives assigned to major case investigations and three detectives assigned to the Street Crimes Unit investigating property crimes and drug investigation.The Domestic Violence Investigator position has been bundled with the Community Mobilization and Engagement Officer and is supervised by the Detachment Sergeant. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2018 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our Traffic Team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Regional Analyst. Using analytics provided by the Regional Analyst and the Focused Patrol Program the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety. We continue to work with our community partners to address the high number of car/deer collisions in Elgin County. 6 Community Satisfaction Survey Year: 2017 1. 98.4% of respondents felt "very safe" or"safe" in their community. 2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.9% were "satisfied" or"very satisfied" with the ease of contacting the OPP. 3. Overall, 93.4% of respondents were "very satisfied" or "satisfied" with the quality of police service provided by the OPP. 4. 91.9% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 83.8% of respondents were "satisfied" or"very satisfied" with the OPP's visibility in the community. Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the community. In addition, our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2018 we continued to work with our committees using the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. Ontario's Mobilization&Engagement Model of Community Policing Enforcement&Crime Suppression Community Engagement&Liaison i !! - wy.r,... ,:�.r,-- d' 4,001 is g8[86 'y f goPwce fie' � I CommunitySe''•':. &. ° .G�tQOA. . .40.0.1 ."+ ,...••••••••• .+ r•W .. 7 Community Mobilization and Engagement What is Community Mobilization and Engagement? Elgin County OPP follows Ontario's Community Mobilization and Engagement Model of Community Policing. The model is a diagnostic tool used to assess community readiness for community-led initiatives with a •+ ,. ` goal of moving towards safer communities. The model moves along a continuum from enforcement and crime POLI suppression efforts requiring a high need for police assistance to community engagement and liaison requiring a low need for police assistance. Partnerships _ make the police more effective and efficient, encouraging community engagement and awareness. Police are often the first line to recognize social issues and are in the position to get our community member access to the services that can help them best. Community engagement and partnerships may be part of a long-term program or situational in nature; they range from long-term diversion programs to neighbourhood driven campaigns. The goal of engaging the community is to move from police led initiatives to community led initiatives that contribute to the safety of all. As the Community Mobilization and Engagement, Mental Health and Abuse Issues Coordinator, Constable Carlson takes great pride in working hand in hand with community members, community stakeholders, businesses and community groups to make Elgin County a safer place to live and play. Taking part in numerous committees and collaborations such as the Elgin County Situation Table (co- chair), SAFE Communities (Co-chair), Elgin Alliance to End Violence Against Women, Elgin Elder Abuse Committee and the Elgin County Drug Strategy Committee. Constable Carlson provides the policing perspective and experience that comes with his 28 years of diverse policing experiences across Ontario. 50+ Living& ""1"111. Learning Expo 2018 The following Community Mobilization Projects took place in 2018 8:30-2:00 Join us for a special day for Seniors&Caregivers and are ongoing; with the opportunity to PRESENTATIONS INCLUDE listen to presentations 1. Motorcycle Safety . Drivers Licensing and visit information • Scams&Frauds booths from local 2. Aggressive Driving on Belmont Road agencies&businesses. • Seniors Safety3. Elgin County Drug and Alcohol Strategy Information focuses on • Cannabis for Medical services and supports for 4. Form a Community Policing Committee in Dutton/Dunwich Purposes seniors and healthy aging. 5. Residential/Business Break and Enters — Safe Guard Project • Power Of Attorney • Navigating the Health / 6. Senior Frauds/Scams Care System EVENT DETAILS WHERE: St.Thomas Seniors Centre COST: Free Admission to event Proudly presented by $5 Fora Lasagna Lunch mne ee,ee.°cnasvr, sak[ e:•mmunitieS RVSP •.SZ`.ehon74Yel3in VON—(519)637-6408 "°' " 111 8 Elgin County Situation Table Constable Carlson is one of the co-chairs of the Elgin County Situation Table. It is a strategic alliance of human services agencies, guided by common principles and processes in order to mitigate risk situations in a timely manner, usually within 24-48 hours. The Elgin County situation table meets once a week all year long. The term "table" highlights that it is a meeting with police and other human service professionals from a variety of organizations. During a Situation Table meeting, participants work together to review situations of acutely elevated risk (AER) and determine if an individual is at imminent risk of harm and victimization and then coordinate interventions to reduce harm. By addressing situations of AER, the table works collaboratively to reduce multiple risk factors that increase the likelihood that someone within a community will experience harm and victimization. In 2018 the Elgin County Situation table discussed 40 unique situations of which 37 (92.5%) met the threshold of being at an acutely elevated risk. Of those situations 26 (74.29 %) had the overall risk lowered by an intervention by the Elgin County Situation Table. The top three agencies bringing cases to the table were, St. Thomas Elgin General Hospital, Elgin OPP, and St. Thomas Police. The top five risk factors presented were, Mental Health, Physical Health, Drugs, Housing and basic needs. Elgin County Drug and Alcohol Strategy HARM ENFORCE, Identified through community PREVENTION TREATMENT REDUCTION MINT • concerns, in 2018 the Elgin Situation Table identified a need for a comprehensive Preverftin9 Supporting Scoptirking Addresring drug and alcohol strategy pretlernek'c Innovate measure' IIlet drug within our community. It was drug and approar:hos that maim production, luiuetance ;r$atME•nE the+lalelwe 'apply and decided to form a dedicated ure and co Prracpor,ces dIskribut n workgroup/taskforce whose rahabilitalion cfrog Ind primary focus will be to krbstrice develop a collaborative plan based on a "Four Pillars" approach of prevention, SUPPORTED ST A STRONG EVIDENCE BASE treatment, harm reduction and Tp kp#kgr kargitt Inlgrygfkipsrk justice. Constable Carlson sits impacts and support ovidrarlt�•hannd dr+Cliir on the steering committee as well as co-chairing the Justice IYot#Eadall.C2nalmairuBs ariciedanazim a 'Vacuq.Ort.y.k,ON.[ymranwt C2risas,201s Pillar. This project is IdhrdNIL?Orr 134haeaNr+irarthgN64AA.h..:1lwycansi .a., .• . . rahiirdruos•subva �rirnro,2133E-mai ,.dray„ uu- ytaacivIn ,_ anticipated to take several P. 11[1-5WhOrrarica '.`ZJ?7] Idd9G Lid2�C;ini :%: ,`•J years to develop. Vision: A safe and healthy community in Elgin County with the negative impacts of drugs and alcohol. Mission: Create, implement and evaluate a comprehensive drug and alcohol strategy that meets the needs of our community based on the pillars of prevention, treatment, and harm reduction 9 Community Safety Officer Constable Adam Crewdson is continuing his 4 * + /V +�a�l% ' �„ I: year commitment to the role as our Community 4 pie°° ` ', . ,W•�, -�. , '",` Safety Officer for the Elgin County Ontario r* ►. A\EA371ND �AHail.: ",._" Provincial Police (OPP). This year Adam was ' @� IrayJ� 0 � successful in strengthening connections with m a ei;i , ! : — i community stakeholders and schools. 9 (West Elgin High School,2018,Walkthrough) Adam continues to spend time within West Elgin High School and provides staff and students with first hand exposure to police. Adam has been doing this since the start of his assignment in 2016. Since then, students have become more comfortable with police and have approached Adam with simple questions and information that requires police investigation. Adam again assisted the Thames Valley District School Board and London Catholic School Board in training grade 6 teachers on how to implement and use the K.I.D.S program. This program is designed for students in grade 6 and covers topics such as: Youth and the Law, Peer to Peer Relationships, Social Media/Online Bullying, and Drug Awareness. This is being taught throughout the elementary schools within the County of Elgin by Adam. 1 a This year Adam partnered with Port Stanley Beach Patrol to deliver messaging about a, ro ,r water safety in our region. The team ' I attended radio stations in Aylmer, St. �► I "� Thomas, and London, to provide important k';,_...::: ' '' ' POLICE_ ,' safety messaging. 41 (My FM St.Thomas,2018,Water Safety) Recently, media officers within West Region were given open access to post on social media platforms. This has created additional exposure for Elgin County OPP and provides timely and relevant information to the public. Adam has been going live from police scenes across the county as well as focusing on public safety topics using Facebook and Twitter. I/ 0 - - U�- - G . r ., , rax• II a i Astimp, - - 10 ii) - - w i l vt, POLICE I (Facebook Live,2018, Public safety topics) 10 ezm..mnPrwn.re ne<ams er►ve.0 aoop we zn srr.AHn vFPn aewrmee.•amreasre•aeaaw[2a+Ku+KAnn 1y o"::,lmewith+OAPatsoeerM•. T a. 1141 • • 0. 4 r ! iu<x•<..,..,.,_zx...«l o-saie �• Q e' ► u:"wry .n...ee.. eesrscs dfx ;" ! v .. en o8 i,2.xvtli.Q?P a[r.!W.lnOe-vamvRalrvR RRaaefteu[P6]•CU2bS_HTL acme m senoua coieawn eas[o[anym..r oevro UlOat.an R6LIera.RHnhrealN,aKaul[our WE' APP Weklg[PP WIR (Twitter Live,2018,At active events/police scenes) T _ Connecting with the commuinty is a key part •_` '" of the Community Safety Officer's role. IN 2018 • .. Adam attended many events throughout Elgin ,. County. Some of these include: Rosey Rubard • Festival, Straffordville Watermelon Festival, Food Drive in Port Stanley, Teddy Bear Picinics in • SP rip2._'`• • 740 Stratffordville and Dutton, Fishing Derbies in Port ¢ Bruce/Springwater/Port Glasgow etc and other community events that were also attended by our f r Auxuiliary Unit. • (Teddy bear picnic,Straffodville,2018) Adam was able to continue a partnership with the home alone programs in Central Elgin, West Lorne, and Malahide. These programs are faciliated by the YWCA and are aimed for youth aged 9-12, looking to be home alone safely. Adam also continues to support other community initatives like the Youth Task Team in West Elgin. This provides support and advocating for youth wellness and involvement in the communities of West Elgin and Dutton-Dunwich. Regionally, Adam represents the Elgin County OPP on the OPP West Region Diversion and Inclusion Counsel and the West Region Ceremonial Team. This allows the Elgin County OPP to gain further expourse and recognition throughout the region. Adam also committs his time to the marine program in the summer months and augments the platoons during increased call volumes or significant events to ensure timely service to the County of Elgin. In 2019 Adam is looking forward to leading the marine program within Elgin County. This will be a natural fit as Adam has served over 15 years with the Primary Reserve in the Canadian Navy. Adam looks forward to providing the County and other stakeholders with a level of service that they have come to depend on with their Community Safety Officer. 11 O.P. Elgin County OPP Calls for Service 14,400 7 14,257 14,200 - 14,000 13,929 13,800 - 13,654 13,600 - 13,415 13,400 - 13,200 - 13,000 - 12,800 2016 2017 2018 5 Year Elgin County Total Calls For Service 4000 - 3000 - 2000 - 1000 - FT10 West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin 0 2016 1079 775 1073 2416 1381 1151 ❑2017 1185 807 1092 2535 1332 1194 0 2018 1081 886 1134 3117 1455 1216 Elgin Group Total Calls for Service by Municipality 14% 12% 10% ::::: ❑.R2 16% l (5, 13% ■Malahide ❑Bayham 35% Elgin Group Total Calls Distribution 2018 12 Traffic Safety APIP : rr , s 4. i a*n 041,; 5 tonnes } k 4' s}i,/ ,: i. per aafP f y MARCH t1 -.�'---�.�- , TO A"R 30. Alie 4k 1 ' __ POLIGE - .. ,. ., is — - - r L The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Officers conducted 315 static RIDE checks in 2018, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 20th to Jan 4th. During that time officers conducted 11 RIDE checks charging 6 impaired drivers and issuing 1 three day suspension. As you can see from the Motor Vehicle Collision chart below, we have seen a slight increase in total crashes with 720 in 2018 compared to 700 in 2017. Of note the personal injury crashes were notably less in 2018. We will continue to use statistical analysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2018: Fatal Crashes Remaining Crashes 2017 2018 2017 2018 Alcohol Involved 1 3 27 19 No Seat Belt 2 2 16 13 Aggressive Driving 2 0 98 80 Distracted Driving 0 1 98 66 Animal Related 0 0 285 266 800 - 600 - —, 400 - 200 - 0 Damage Personal Injury Fatal Car/Deer ❑2016 593 143 4 310 1=12017 552 142 6 285 13 02018 597 116 7 266 Marine Safety -y- lig . Tun Aripir-I' - , .. -°.7°:-:. -POLICE o -— -� - _ _ _ - 4 } t Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tall Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow. Year Marine Hours # of Vessels Checked # of Charges (Criminal, Provincial, Marine) 2016 313 334 5 2017 194 303 7 2018 322 395 10 IlittLi _ • . , • pIII. ` 4 L I - �� _ 1 .- y SPC mti i .1111C . /J7 I- i - , .4._. ir r.. r ,.. -. 14 Crime Prevention In 2018 Elgin County Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing. Elgin Detachment has shifted from a "Directed Patrol" program to a more specific "Focused Patrol" program. Using analytics from the Regional Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act. 6000 - 4000 - 2000 - 0 I I I I n II Criminal POA Charges Foot Patrol Focused Patrol Charges ❑2016 757 5019 954 948 ❑2017 662 5396 955 411 ❑2018 600 5478 719 741 Enforcement Statistics False Alarms - Elgin OPP officers responded to 343 false alarms in 2018 down from 347 in 2017. 911 Calls - Elgin OPP Officers responded to 822 - 911 calls in 2018 up from 569 in 2017. Break & Enter We experienced an overall decrease in Break & Enters across the County with a total of 99 compared to 126 in 2017. There was a slight increase in Dutton Dunwich and a notable increase in Southwold. 50 - - 40 - - 30 - 20 - - - 10 - - - 0 141111 West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin ❑2016 40 4 5 28 14 9 ❑2017 27 8 11 35 21 24 02018 19 10 19 29 13 9 Break and Enter By Municipality 15 Domestic Violence We experienced a notable decrease in domestic violence occurrences in Elgin County in 2018 with a total of 193 in 2018 compared to 263 in 2017. In 2018 we have continued to work with our partner agencies, like Violence against Women Services Elgin County, to increase awareness and education and provide alternative services from the community. 80 - 60 - 40 - 20 - 0 West Elgin Dutton Central Southwold Malahide Bayham Dunwich Elgin ❑2016 52 33 34 53 41 48 E12017 51 25 35 66 36 50 ❑2018 32 16 14 60 43 28 Domestic Occurrences by Municipality Other Crimes 400 - 300 - 200 - 100 - Robbery Assault Sexual Theft Theft Theft Mischief Auto s Assault Under Over from MV Theft ❑2016 1 131 35 227 76 78 178 57 ❑2017 2 106 28 313 103 130 255 74 ❑2018 3 129 26 283 117 84 143 79 Elgin Group Other Crimes Drugs 120 - 100 - 80 - 60 - 40 - 20 - 0 I I I 1 Occurrences Search Warrants CDSA Charges ❑2016 82 10 94 ❑2017 84 6 49 _ 16 02018 101 11 31 CRIME STOPPERS . 9 London*Elgin*Middlesex (800) 222-TIPS (8477) Elgin County OPP continues to support the London Elgin Middlesex Crime Stoppers Program. This program has been very successful in 2018, handling 1843 tips that resulted in the clearance of 22 criminal cases, 54 criminal charges, 5 weapon seized, and over $103,000 in seized drugs. Crime Stoppers Ontario Stats (Statistics 1983 to November 30, 2018): Arrests: 124,009 Cases Cleared: 133,244 Rewards Paid: $8,098,397 Arson Loss Value: $16,769,779 Property Recovered: $306,406,496 Drugs Seized: $1,924,799,718 Total Dollars Recovered: $2,231,206,214 lw ) BUyin 41'' . ex IS al . in Canada isa. Crir — mice,. ,.� �,eis anad4 'tee Sexual - " 4 -. * .1.7!Ai,"t ._ t:r Y U don't want a rni- , Nimmingme.......,,,na1 Ward! 0• . -, ' ii. 17 .P P. Elgin Group Overtime Report The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.ln addition there are policies that govern when officers are called in on overtime. 3780 - 3757 3760 - 3740 - 3720 - 3700 - 3,688 3680 - 3660 - 3640 - 3,631 3620 - 3600 - 3580 - 3560 2016 2017 2018 15% 11% V :0,)/0 ❑West Elgin ❑Dutton Dunwhich 15% ❑Southwold ❑Central Elgin 11% •Malahide ❑Bayham 38% Overtime Expenditure by Municipality 2018 18 Elgin Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY _$ 3,540.50 . $ 2,877.23 $ 3,607.76 $ 5,786.97 $ 4,832.32 $ 2,445.59 $ 4,366.16 AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL: $ 43,398.17 $ 4,096.03 $ 2,866.38 $3,116.60 $3,962.17 $1,900.46 Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2018, an increase of 37 checks more than those completed in 2017. Of the 2799 Criminal Records checks completed 202 persons required fingerprints for RCMP verification. Criminal Record Checks 2018 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Vulnerable Screening 128 126 144 187 252 216 133 171 235 231 172 108 2103 Regular 37 35 30 53 57 44 47 59 36 43 29 24 494 Other 16 17 17 15 23 15 20 17 15 23 15 9 202 TOTAL 181 178 191 255 332 275 200 247 286 297 216 141 2799 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2018 Elgin OPP received $13,460.00 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. „__ _ Wu." 4 . ._,.., __,_ _ L ,.: . . , , i. 41 `�l ' _ _ _ . „,, ; . , .• . ,.. --- , _, _ _ _ • 19 Elgin County OPP Supports the Communities We Police ellir17 4 , ' 1i '4k. 74 - rg;t4{.. . ... ...1,, '.. 0 Yi;) J • -/ --• - � . . ait pOUCF. 1 . _ t r . .,. Ili ... 0 tiliK. _ __ __.. . 4 ;......i, . _ 4 • H , •: � N ; { , tiiirip,.. OS 1 1"4/4- g t-A ---...4z---.•:::•-o•-•,• - • ,. .LA , ii • ... .4. Q . - . ,,,,i4 •\- • - r,i •dull n1 be -OLiCF .111°5 rim , r 1 - �► .4,00"°°.rye r : �, -....-. ,r.?: AP -- .. ky :,....,:oap_... 1 .- . -t . _:, ale , tlT...f. _kr.,.. j, ..,.., -... . .,,•1. . .. ..4.:4,..• ,1 . 1 . ., . . ,., .,..„ .•_: , .pz .. -.-.,:,. ...- - .4,-4, — . . : fti. ,...L.4.00.- ......„,.,.._.„4 , •___ .. — , • ... ,,.. . IV;Aar faitiVit ,',-t :m.i. i tr.' . ., _. 1111...:..1. .,,.' . .i-, :,-,- • _.... . .......,„.., ..:_. ,.,,. .1::N.plill;, FIsiglit . 4. co . 1114,0Z1 .7_ -. _.� ppA lk yE Fnn'r r . r� — ` y `.. Elgin County OPP, 42696 John Wise Line, RR#5 St Thomas, ON. N5P 3S9 EMERGENCY CALL 911 20 * Borrowing. . . books, DVD's, Music, Games, and More! * Learning. . . using Library Computers, or using wifi to access mobile devices * Playing. . . during our Storytime for preschoolers, or our Baby & Me programs * Making Friends. . . in our KidZone! & Teen Programs Meeting Challenges... in our Annual Summer Reading Programs 1- Promoting. . . the love of literature and learning with Blue Spruce Reading Events, & Book Bites Cafés @ local schools SERVICE ➢ Fiction and Non-Fiction ➢ Early Literacy Stations ➢ Special Events and Programs ➢ Local History Collection ➢ Children's and Adult Programs ➢ Interlibrary Loans ➢ Magazines and Newspapers ➢ Electronic Databases ➢ Reference and research ➢ CDs, DVDs ➢ eBooks ➢ 3D Printer ➢ Games & Program Kits MARCH BREAK 2018 — Special Guest Yvette Locke & her Puppet Friends i -il ' 11111 ,74www-, rM ,111J111-, ' N j ■ r rte. p A ` J J . ....., - � . r Sjilltie "%sr 'if 4 -111ft '' iil, 11 , I illir 4/111 ` Y i I i o 11 tiN . 4 L r ‘:14,,r ,// ( / Prre` Le A1;00 4 • 4 tit 44 it ',I / -. :'; Ai '. 1� � + r • $1 4 F It a' IP 111 S 4 '' ' t );111,,4 ' ii 1 ,, Q) I )1)L fit. . A. E ....7., r • umr.rill '. 51'......." i AlV4 a 11,1' II y F It 0 C. ill' . , -111 • .. € MPX L ss * KidZON E! * Teen Club * "Punch In" & Play * Craft 'n Create ' ` . Ilf Lego Mindstorm ATotal of21 Programs were held in 2018• • • with an attendance of 3, 80 �2�r� �Af' � � �'.,. 1� participants. * Adult Book Club * Cookbook Club * Conversation Circle in Port Burwell * "From the Farm" Special Guests * Resume Writing * "Every House has a History" in partnership with Elgin County Archives * Heart to Heart - for Parents and Young Children * Free Comic Book Day * Canadian Film Day * Pinterest Craft Programs v�{!Z cm. Summer Reading Club ,:; *: 2018 �,� _ .\' ,r, • ._., . - , ,..' ... _A :=�. 6 f � � esti -.. Fun and Games and Reading! t I ' �"' Straffordville and Port Burwell Libraries 41 -, ' r� N I , in Partnership with -` --..�.� t1 4 1 Port Burwell Marine Museum ; t 4 ir, ,f._ .. ¢ -� 4 r ` ' 1 x, + r f I t -- le& ahhiiikki ..", ;...., ' . • N, C !' u - . = ma�c _. , j - G , .��:. �, .. /7 4 / -AA r-- _ .ZM' liiil _ i . V -ilii y „....-74.,..„ . �I��j'l�--iii il�ii� --ice inti. I , w-i - !— li -� C -ilii)! - �l11��~ --lilt! 4r ■1.TM. -_ ��� - ..Vit r �:V• �s ---Y iyi� �. Summer Reading Club 4 k*.' j4-10`k%"' I• k N-N . , - : 2018 . . . Continued ! h , • ., ,.. .„..f '''''' ' ' . z ,9,a . .. Fun and Games and Reading! , i Straffordville and Port Burwell Libraries a - = �F in Partnership with Port Burwell Marine Museum illki 'r , rill'etre...v. ....—.m...,,................;";-,. ,,, _ .1 lip — tee,,• � s, , ani '4i,. ;P--4 - 3 _, ,- _ st-rA-, -. 0 - • . \i` yam - V ` aria , L 4 _ a , V 11111111Ww ,- " -,,In Ali‘ 7,-41Fr._ --_, __, irraigiSla...,, _ . ..,..-- ..,zit. - _ ,,„. A .- - ,., , ; M '�. * ''-. 0' �, • + r A ' ! r I 4 4C� 0., '"---\-- i , , .1,.. t'.' �� 4 r -_.._. rill ' • b,, le I P An. :1 Iv 9 • lit . IbilrN +'-# �, •1• , ;'.(ply 1 Ms. Southwick's Class explores Robotics . , O4dif '.ixt11\ ,. _ _ Ail 4$ 4, e 0 . - d • /� is , 416 ,0 I* _ ., ,* s yw < d .1 1, 4, - .. -,.•ri..4,r; . .. . „.,..,:„.„......,.• ..„.. 4 ..• ., _ • • ,,.... .. . . ..•.:.,.......,.. .. ,-,.. i A.c-- ______.,• . .•.. ... • , . ,.. ..,....„„„,...:05 • '11 _. _ . . .. _.. , . • , . -....„ I- . . .F _ . _.. . . , „ 4 -..r . • V• .4r:4 . . -• . • r .:.--•\ An. .... 1, 4 -. ... :.......:: ,' . ...,, ,... \ - .. I 1 1 .g I :7 Magazin it- i \ ftR� i si - !1 • " 1.. / 1 ENT 1 {` EMENT s. .IF y I If i,.-... _—, i 0:1g -4 t4 I I ir =� ior 11 II 711 • " -A/1f\ 111111r1 `t ma nom N) n rLaanDi ro rs+r rMa.ru Tobacco Was King A lu4 rx o!T*bacco in Cr,ida Aad The Urised Ssucs E}�lut F_Allen * Beachfest * Teddy Bear Picnics * Watermelon Fest Booksale * Santa Claus Parades A , � I...,, , ,. I ii ... t - . ,, .. .. � � ilk,�a - lilt'- l i -411 IP ,,r N5, m. •lip :•r • - r - .P1E. i to ..Li ,411siii. Stonebridge Community * Employment Services Elgin - Services - Senior Chair Yoga Resume & Job Search Help * Photographers of Otter Valley * "Heart to Heart: For Moms * ASPIRE Classes & Tutoring and Young Children" with Yo ga Classes Central Community Health Centre * Earl ON preschool program @ Port Burwell * East Elgin Community * Alzheimer Society Elgin- Partnership Meetings St.Thomas * Elder Abuse Elgin I .! .. , ., ii-- Illit 41- 1 , l: P1: ', • g... , . 1,1r oi — f,\ Li 1 i 1 E 'L ,. , 11:1..; Photo Contest Winners 1, 1, frjle_i_tte„ .11 L-- i ' - 1 II 31.1 7 Itar111 on Display Ai u_ 1 I iillii:i @ Straffordville Library ... li — I!1 '-'' , .61 . Airliftli. , . ...- _ ilp.. -0. MEW II ' ..... Iiiii, , - • 41 . or._-am.... ';„_*•1,.. 4411007 . . .! IZ 44 ,. ..._ - • 1 ,, ,•NI laill*N4, .._,.__ 411111 — 6'.11 i *Irt 41111111 IP YOUR LIBRARY * "Our Library in Port Burwell is a very valuable asset to our community. It is the hub of our town. . . " * "My week-day joy is my Library. Research, pleasure reading, and movies. . . my personal window to the world" * "For me the library is a safe and welcoming space." * "The library is a place to not only get lost in another world through books it is a place to meet neighbours and make friends." • i. rr W rilel r. } 1l 1, . ' tfk. -H141.11PW 1111111L .. -- .mssp� ft + , ___ I y r� J 114E ,: i V �1 a 4110 fr. .7 waa A- . , 1,ill. if . . gill• 1 - al THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 7, 2019 7:00 p.m. 7:30 p.m. — Public Meeting - Municipality of Bayham Building By-Law PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. County of Elgin Notice of Decision re Approval of Official Plan Amendment No. 23 Five Year Review to the Municipality of Bayham Official Plan added as Item 10.1.1-C 4. ANNOUNCEMENTS A. Councillor Donnell advised Long Point Region Conservation Authority has issued a Flood Outlook for all areas of the Lake Erie Shoreline within its jurisdiction. B. Councillor Chilcott commented on the Fire Fighter Appreciation event held Friday, March 1, 2019 commending Fire Fighters for long term service. 5. DELEGATIONS None 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held February 21, 2019 2019 Council Minutes March 7, 2019 B. Statutory Planning Meeting held February 21, 2019 re Municipality of Bayham — Cannabis Policies C. Statutory Planning Meeting held February 21, 2019 re Ed Nichols 53834 Vienna Line D. Court of Revision held February 21, 2019 re Branch `B' of the Richmond Road Drain Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting held February 21, 2019, Statutory Planning Meeting held February 21, 2019 re Cannabis Policies, Statutory Planning Meeting held February 21, 2019 re Ed Nichols 53834 Vienna Line and the Court of Revision held February 21, 2019 re Branch 'B' of the Richmond Road Drain be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Municipality of Bayham Building By-Law B. Notice of Passing of Zoning By-Law No. Z682-2019 re Bridgeman C. County of Elgin Notice of Decision re Approval of Official Plan Amendment No. 23 Five Year Review to the Municipality of Bayham Official Plan 2 2019 Council Minutes March 7, 2019 Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-14/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E92/18 Froese —as amended Feb 7/19 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-14/19 regarding Consent application E92/18 Froese, as amended February 7, 2019, be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that amended Consent Application E92/18, be granted subject to the following conditions: 1. Easement Agreement for use of the right-of-way (ROW) lands known as the Otter Valley Utility Corridor to establish legal access to Plank Road with the subject property owner covering all costs 2. Part 3 of 11 R5278, being a portion of unopened public right of way, pursuant to Section 2.6 of Bayham By-law No. 2015-021, Sale & Disposition of Land By-law, be stopped up, closed and conveyed to abutting property owners as a title defect correction with the subject property owner(s) covering all costs 3. Rezoning of both the severed and retained parcels 4. Purchase of a civic number sign from the municipality for the retained parcel's access on Maple Grove Line 5. Planning Report fee payable to the municipality 6. Digital Copy of the final survey provided to the municipality. CARRIED B. Report DS-15/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E14/19 Borm Agriculture Inc. Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Staff Report DS-15/19 regarding the Consent Application E14/19 submitted by Borm Agriculture Inc. be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E14/19 be granted subject to the following conditions: 1. Rezoning of the adjacent industrial lands and lot addition lands to a revised site- specific Rural Industrial (M2-8) Zone in order to recognize the land use and the 3 2019 Council Minutes March 7, 2019 reduced north property line setback 2. Site Plan Agreement for the entire industrial lands including the lot addition, incorporating the build out for the future buildings 3. Storm water management, drainage (Mutual Drain Agreement or municipal drain, as required) and grading plan designed by a qualified engineer 4. Planning report fee payable to the municipality 5. Digital copy of the final survey provided to the municipality 6. Letter of Undertaking providing for the merger of the severed parcel with the adjacent westerly parcel as per the consent application. CARRIED C. Report DS-16/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E16/19 1841449 Ontario Inc. (Pedro Dyck) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-16/19 regarding Consent Application E16/19 1841449 Ontario Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E16/19 be amended: To Realign the lot to conform to the minimum lot area of 0.4 ha by extending the severed lot south and/or west; constructing a new private lane north or south of the severed lot for farm building access; and inclusion of a potable water supply meeting provincial standards; And granted with the following conditions: 1. Rezoning of both the severed and retained parcels 2. Removal of the former dwelling (bunkhouse) 3. Purchase of civic number sign from the municipality for the retained parcel 4. Planning Report fee payable to the municipality 5. Digital Copy of the final survey provided to the municipality CARRIED D. Report DS-17/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E17/19 1841449 Ontario Inc. (Pedro Dyck) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-17/19 regarding Consent Application E17/19 1841449 Ontario Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E17/19 be amended: 4 2019 Council Minutes March 7, 2019 1. To realign the severed parcel to conform to the minimum lot area of 0.4 ha required for the Rural Residential (RR) zone by extending the easterly lot line further east And granted subject to the following conditions: 2. Rezoning of both the severed and retained parcels 3. Purchase of civic number sign from the municipality for the retained parcel 4. Confirm County Road 19 access to the retained farm containing a barn and supplementary farm dwelling (mobile home) 5. Planning Report fee payable to the municipality 6. Digital Copy of the final survey provided to the municipality CARRIED Council recessed for the Public Meeting at 7:30 p.m. and reconvened at 7:32 p.m. 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Sale of Surplus Equipment B. Notice of 2019 Capital Works Projects C. Ontario Energy Board Notice to Customers of Enbridge Gas Inc. D. Food Handler Certification Program Notice E. RFT 19-04 Port Burwell Pavilion Notice F. Bayham Historical Society Letter of Thanks Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence items 11.1.1-A— 11.1.1- F be received for information. CARRIED 11.1.2 Requiring Action A. Port Burwell Historical Society request to hold yard sale on the Port Burwell Marine Museum grounds Moved by: Councillor Froese Seconded by: Councillor Chilcott 5 2019 Council Minutes March 7, 2019 THAT request from Port Burwell Historical Society be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approves the request from Port Burwell Historical Society to hold a yard sale on the grounds of the Port Burwell Marine Museum on Saturday. May 18, 2019 from approximately 8:00 am — 2:00 pm with setup to occur the afternoon and evening of Friday, May 17, 2019 subject to proof of liability insurance coverage in the amount of$2 million naming the Municipality of Bayham as additional insured; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. CARRIED B. Julie Gonyou, Chief Administrative Officer, County of Elgin re voting at the upcoming SWIFT Annual Meeting Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT correspondence from Julie Gonyou, Chief Administrative Officer County of Elgin re voting at the upcoming SWIFT Annual Meeting be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham chooses Option 1, vote in-person; AND THAT Deputy Mayor Weisler attend the SWIFT AGM to vote on behalf of the Municipality of Bayham. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-Law No. 2019-017 Being a by-law to appoint advisory board and committee members (This by-law follows the recommendation in Report CA0-77/18 by Paul Shipway, CAOICIerk during the regular meeting of December 6, 2018 and Report CAO-10/19 by Paul Shipway, CAOICIerk during the regular meeting of February 21, 2019) B. By-Law No. 2019-018 Being a by-law to adopt a dust suppression policy (This by-law follows the recommendation in Report CAO-17/19 by Paul Shipway, CAOICIerk during the regular meeting of February 21, 2019) C. By-Law No. 2019-019 Being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Pollard Distribution Inc. for the supply and application of liquid solutions for use in dust control and road stabilization in the Municipality of Bayham (This by-law follows the recommendation in Report CAO-17/19 by Paul Shipway, CAO Clerk during the regular meeting held February 21, 2019) 6 2019 Council Minutes March 7, 2019 D. By-Law No. 2019-020 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and MEU Consulting to provide services for the enforcement of by-laws and provincial offences (This by-law follows the recommendation in Report CAO-18/19 during the regular meeting held February 21, 2019) E. By-Law No. 2019-021 Being a by-law to amend By-Law No. 2017-021, being a by-law for the provision of recycling and waste collection and to prohibit the depositing of refuse or debris on lands within the Municipality of Bayham without the consent of the property owner or occupant of the land (This by-law follows the resolution for Item 14-A during the regular meeting held February 21, 2019) Moved by: Councillor Donnell Seconded by: Councillor Froese THAT By-Law No. 2019-017, 2019-018, 2019-019 and 2019-020 be read a first, second and third time and finally passed; AND THAT By-Law No. 2019-021 be deferred pending further information in the form of a Report to Council. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-022 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2019-022 be read a first, second and third time and finally passed CARRIED 7 2019 Council Minutes March 7, 2019 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 8:03 p.m. CARRIED MAYOR CLERK 8 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 7, 2019 7:30 p.m. — Municipality of Bayham Building By-Law PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:30 p.m. and asked those in attendance for this Public Meeting regarding Municipality of Bayham Building By-Law to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE & EFFECT OF THE MEETING The Chairman stated the Purpose and Effect of the proposed By-law. The Municipality of Bayham is proposing to adopt a Building Permit Fee By-law following a review of the building permit fees under Section 7(b) of the Building Code Act. The effect will be to increase the existing fee structure and introduce new fees. The Building Permit Fees are included in the Municipality of Bayham Rates & Fees By-Law. A. The Municipality of Bayham Building By-Law B. The Municipality of Bayham Rates & Fees By-Law 4. PUBLIC PARTICIPATION None. 2019 Public Meeting Minutes March 7, 2019 Municipality of Bayham Building By-Law 5. CORRESPONDENCE None. 6. OTHER BUSINESS None 7. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Municipality of Bayham Building By-Law and the Municipality of Bayham Rates & Fees By-Law be considered at the meeting scheduled for March 21, 2019; AND THAT the Public Meeting for Municipality of Bayham Building By-Law is now complete at 7:32 p.m. CARRIED MAYOR CLERK iNNYRAilf NOTICE OF A PUBLIC MEETING f CONCERNING A PROPOSED , I 4IZONING BY-LAW AMENDMENT fi IN THE MUNICIPALITY OF BAYHAM do OPponunity is-i APPLICANT: ISAAC AND MARIA FROESE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 4th, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning regulations on the 71 ha (176 acres) retained lot from an Agricultural (A1) zone to a Special Agricultural (A2) zone; and to change the 1.2 ha (2.99 acres) of severed lands from an Agricultural (A1) zone to a site-specific Rural Residential (RR-XX) Zone in Zoning By-law Z456-2003. Consent application E92/18 will be heard on March 20th, 2019 and approval is anticipated. The new residential lot is created surplus to a consolidated farm operation. The retained lands are located at 10909 Plank Road, on the west side of Plank Road, north of Maple Grove Line. THE EFFECT of this By-law will be to fulfil two conditions of consent. Firstly, to recognize zero lot frontage, for access via right-of-way, for the severed lands and, secondly, to change the retained lands to an A2 Zone in order to prohibit residential development. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 15th day of March 2019. KEY MAP Margaret Underhill Deputy Clerk/Planning Coordinator MUNICIPALITY OF BAYHAM I Municipality of Bayham I - i JU-D----r- •.$, '`1 ? 56169 Heritage Line, PO Box 160 1__I` `° ` i Straffordville, ON, NOJ 1Y0 LT—__________L_ h T: 519-866-5521 Ext 222 ,_ "4 F: 519-866-3884 _ 4 E: munderhill(a�,bavham.on.ca y W: www.bavham.on.ca SUBJECT LANDS �1 �� yR5 // C�/oure L1I / 1 = i_ Cil ?/�,f-J-'\4 �..4.ot,EY�,LINE. • 1 • •,l ilik.' ., • �; s.. • :1 j � ''RENLNE \k I"it .sae r> F. U; \ ° 0 '3 INN 5346 a6• ORINTH c • •— >. �ESTLINc ^_ �/�� �` ARSON LINE ?, i 1, "/>: 0 i r in:.-1,,,.......4\ W �l--pc ,� ORT,y EDdt12 y 0�::> ?O� LS f SHADY ALL .. E�10- . U �ii?- ,. .' 5t4 i5263; ._,qN ._.EN, - il^ ��� '�wf .,��\ s797sVFC� ." .ES1. 4 07TERGATE , {RIOGE /A�LINE BgLDLINE "`j ,Nc WIN .: ':im LINE GROVE'46/ E o, 'c"� T m / fNCE isop qi { LINEm S,?°» �6G �<LINQ ` HOWpy €L • N -iCNT.lONii J Pe \\� \�\F �EkAt 'QO �9e 'Ripe k ..ji:;is ti„p 9��)' ' .: L/ F ONE vc, _ 4 p >' � 0 583S/ c 0 5612 ° \(P ..�'p .529b X .Ems.. 0 ' ci1 h € a :.. \� O i 'iiiii 4 '� W I c�i J!I 43; - �_ MSTRAFF1� L:E o {liiin G' W p Uc,i52338 o O 5 Ao kSON1-'NEcc 0 \J>,lAlrc�'= NN IFII`2647 '7 , tUNE IIAiJjA \ j� �. I U :iiii Z a ..ii' ,,...,.,.155?5° �.O \� 0 ALTON cr ' 3.81 Z p 5.4o Ll OI O o 52651 Ip Q 5 0 z N.. W o c pr 7 d N Z 0 iii.iii Z = 0,,I D p, ,a lik 0. J; S ii P7iiiIii: o MCQU �� W p m C i O .� nF in 5.'.348 I N L//4N', W ¢ _co r B '::'..''0' 52521 E US 395 r 3 _�_ OJ51,55„, . ' \FNNq LI viN 1.,' ',.2 CHU'CE LIGHT pIj� p NF , T UNE. LpyF LAKEVIEW 'T 0 < �. (VIENNA 5782.,,i:...-0. '11360 3 2&61 T �` : n 111 41 Z C 14!ii 4 4 O Iq CIN 2 0¢ i T U: Aire 111 iii2gI:, �� ,� U 5p9>c L0NFRiFLI o CI 0 PARKINCIAL•:'....�`\.' I--0--,., c IL O c NFO iii A J'8 PART BURWELL 4./NICE-SHORF 28 .5%, ii-..iii :: ?,. INN-YHA-4f REPORT „„ DEVELOPMENT SERVICES PlIfij'tunity Is Ito TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: March 21,2019 REPORT: DS-18/19 FILE NO. C-07/E09 SUBJECT: PETITION FOR DRAINAGE GREWAL BACKGROUND: This report is to present Council the Petition filed with the Clerk, of the Municipality of Bayham, on March 5, 2019. The petition is for a drainage works for lands owned by Mr. Nariender Grewal known as Pt Lot 123, Con NTR, Municipality of Bayham. This land is situated on the west side of Sandytown Road in Straffordville. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the Engineer, Road Superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an Engineer at the "on-site meeting" to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an Engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of Engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the Engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment, the Engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. DISCUSSION: Mr. Grewal is in the process of severing off four more building lots along Sandytown Road just south of Stewart Road. The existing topography slopes to Stewart Road and surface water from these lots will end up on municipal property: therefore, a legal outlet for drainage is required to satisfy the drainage requirement for the severances. It is recommended that Council retains Spriet Associates to prepare a report for the required drainage. RECOMMENDATION 1. THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Mr. Nariender Grewal; 2. THAT Report DS-18/19 regarding the petition for drainage and for drainage improvement be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. Respectfully Submitted by: Bill Knifton Paul Shipway Chief Building Official CAO Drainage Superintendent Ministry of Agriculture, Petition for Drainage Works by Owners Food and Rural Affairs Form 1 Drainage Act,R.S.O.1990,c.D.17,clause 4(1)(a)or(b) This form is to be used to petition municipal council for a new drainage works under the Drainage Act.It is not to be used to request the improvement or modification of an existing drainage works under the Drainage Act. To: The Council of the Corporation of the Municipality of Bayham The area of land described below requires drainage(provide a description of the properties or the portions of properties that require drainage improvements) 4 new severances on Sandy Town Road @ Stewart Road in the community of Straffordville,Municipality of Bayham see attached drawing -Part Lot 123,Concession North Talbot Road • In accordance with section 9(2)of the Drainage Act,the description of the area requiring drainage will be confirmed or modified by an engineer at the on-site meeting. As owners of land within the above described area requiring drainage,we hereby petition council under subsection 4(1)of the Drainage Act for a drainage works.In accordance with sections 10(4),43 and 59(1)of the Drainage Act,if names are withdrawn from the petition to the point that it is no longer a valid petition,we acknowledge responsibility for costs. Purpose of the Petition(To be completed by one of the petitioners.Please type/print) Contact Person(Last Name) (First Name) Telephone Number Grewal Nariender 226 998-6464 ext. Address Road/Street Number Road/Street Name 502 Moore Street,Port Lambton,Ontario,NOP 2M0 Location of Project Lot Concession Municipality Former Municipality(if applicable) What work do you require?(Check all appropriate boxes) ❑ Construction of new open channel ❑ Construction of new tile drain ❑ Deepening or widening of existing watercourse(not currently a municipal drain) ❑ Enclosure of existing watercourse(not currently a municipal drain) ❑ Other(provide description ♦) Tributary to the Little Otter Creek Name of watercourse(if known) 600m± Estimated length of project Silty sand General description of soils in the area Provide legal outlet for 4 proposed severances What is the purpose of the proposed work?(Check appropriate box) ❑Tile drainage only ❑Surface water drainage only ✓❑Both 4f` i, Petition filed this , day of 1‘}C/": ,20 Name of Clerk(Last,first name) Signature >C= QCt i l( 0173E(2012!08) O Queen's Printer for Ontario,2012 Disponible en frangais Page 1 Property Owners Signing The Petition Page Z of 2_ • Your municipal property tax bill will provide the property description and parcel roll number. • In rural areas,the property description should be in the form of(part)lot and concession and civic address. • In urban areas,the property description should be in the form of street address and lot and plan number if available. • If you have more than two properties,please take copy(ies)of this page and continue to list them all. Number Property Description • Part of Lot 123,Concession North of Talbot Road Ward or Geographic Township Parcel Roll Number Geographic Township of Bayham I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership ❑✓ Sole Ownership Owner Name(Last,First Name)(Type/Print) Sign Date(yyyy/mm/dd) Nariender Grewal - -5" ❑ Partnership(Each partner in the ownership of the property must sign the petition form) Owner Name(Last,First Name)(Type/Print) Signature Date(yyyy/mm/dd) ❑ Corporation(The individual with authority to bind the corporation must sign the petition) Name of Signing Officer(Last,First Name)(Type/Print) Signature Name of Corporation I have the authority to bind the Corporation. Position Title Date(yyyy/mm/dd) Number Property Description Ward or Geographic Township Parcel Roll Number I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership ❑ Sole Ownership Owner Name(Last,First Name)(Type/Print) Signature Date(yyyy/mm/dd) ❑ Partnership(Each partner in the ownership of the property must sign the petition form) Owner Name(Last,First Name)(Type/Print) Signature Date(yyyy/mm/dd) ❑ Corporation(The individual with authority to bind the corporation must sign the petition) Name of Signing Officer(Last,First Name)(Type/Print) Signature Name of Corporation I have the authority to bind the Corporation. Position Title Date(yyyy/mm/dd) ❑ Check here if additional sheets are attached Clerk initial Petitioners become financially responsible as soon as they sign a petition. • Once the petition is accepted by council,an engineer is appointed to respond to the petition.Drainage Act,R.S.O.1990,c.D.17 subs.8(1). • After the meeting to consider the preliminary report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible in equal shares for the costs.Drainage Act,R.S.O.1990,c.D.17 subs.10(4). • After the meeting to consider the final report,if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the engineer's report.Drainage Act,R.S.O.1990, c.D.17 s.43. • If the project proceeds to completion,a share of the cost of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report,as amended on appeal.Drainage Act,R.S.O.1990,c.D.17 s.61. Notice of Collection of Personal Information Any personal information collected on this form is collected under the authority of the Drainage Act,R.S.O.1990,c.D.17 and will be used for the purposes of administering the Act.Questions concerning the collection of personal information should be directed to: where the form is addressed to a municipality(municipality to complete) and where the form is addressed to a territory without municipal organization,the Drainage Coordinator,Ministry of Agriculture,Food and Rural Affairs,1 Stone Rd W,Guelph ON NIG 4Y2,519 826-3552. 0173E(2012/08) 13NY REPORT ,, DEVELOPMENT SERVICES j'tunityIcti— Is TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: March 21, 2019 REPORT: DS-20-19 FILE NO. C-07/E09 SUBJECT: BRANCH B OF THE RICHMOND ROAD DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Branch B of the Richmond Road Drain. The final reading was given to Provisional By-Law# 2019-010 that provides for the construction of the Branch B of the Richmond Road Municipal Drain on March 21, 2019. The estimated cost of construction as per Spriets report # 218135 is $13,100.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of March 12, 2019 at 2pm. The following tenders were received by closing: 1. 8IT Excavating Inc. (received Tender Form and Certified Cheque in the amount of $1969.84) tender in the amount of$17,432.25 +HST to commence work on or before May 12, 2019 and to complete work on or before May 31, 2019. 2. PBR Excavating (received Tender Form and Bank Draft in the amount of$1610.90) tender in the amount of$14,256.00+HST, work schedule not stated on tender. 3. Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $1500.00) tender in the amount of$13,200.00+HST to commence work on or before May 1, 2019 and to complete work on or before May 3, 2019. 4. Cassidy Construction (received Tender Form and Bank Draft in the amount of $2365.77) tender in the amount of$20,936.00+HST to commence work on or before April 1, 2019 and to complete work on or before June 30, 2019. DISCUSSION: The Engineer's estimated cost for construction of the works as contained within the report is $13,100. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $13,200 which is under 133% of the Engineers estimate; therefore, the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-20-19 regarding Branch B of the Richmond Road Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Branch B of the Richmond Road Drain, as submitted by Froese Excavating, in the amount of$13,200+HST, with work to commence on or before May 1, 2019 and be completed on or before May 3, 2019; 3. AND THAT By-Law 2019-023, being a by-law to authorize the execution of contract documents with Froese Excavating be presented to Council for enactment Respectfully Submitted by: Bill Knifton Paul Shipway Chief Building Official I CAOICIerk Di dinage Superintendent REPORT o �,c� DEVELOPMENT SERVICES Purtunity Isco TO: Mayor& Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: March 21, 2019 REPORT: DS-19/19 FILE NO. C-07/ D13.NICH Roll # 3401-000-008-06800 SUBJECT: Zoning Amendment Application — Nichols Zoning By-law Z684-2019 BACKGROUND: Ed Nichols has submitted a rezoning application to rezone his property located on the north side of Vienna Line, west of Woodworth Road, known as 53834 Vienna Line. The lands are designated Agriculture on Schedule "Al" Land Use of the Official Plan and currently zoned Agricultural (Al) on Schedule "A" Map No. 10 in Zoning By-law Z456-2003. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and the neighbouring properties within the 120 metres. A public meeting was held February 21, 2019 where the Applicant's Agent Carol Nichols and Kathryn Lemon were signed in attendees not making presentation. Email correspondence from Ray Talbot was received on February 21, 2019 prior to the public meeting and was later withdrawn on March 1, 2019. A letter from Emma and Diedrich Giesbrecht was received on March 11, 2019 as attached to this report. At the time of writing this report, no further comments have been received. PURPOSE & EFFECT The purpose of this By-law is to change the zoning on a 1.2 ha (3 acres) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-37) zone to permit an "animal kennel" in addition to the main residential use, in Zoning By-law Z456-2003. The subject lands are located at 53834 Vienna Line, north side, west of Woodworth Road. The effect of this By-law will be to allow an animal kennel, in the form of a small animal rescue facility, to house and care for a maximum of thirty (30) small animals, sheltered in an existing building and retain the existing dwelling. The rezoning will permit a secondary use to the main permitted residential use. DISCUSSION: No zoning designation permits a kennel or animal rescue facility "as of right" and therefore, a site-specific zone designation is required to add it as a permitted use. DS-19/19 Nichols 2 Pursuant to the Animal Control By-law 2015-113, the definition "Animal Rescue Facility" shall mean a premises approved by site specific zoning to operate a dog rescue and adoption program at a specific property within the Municipality. The Owner has indicated in the application that they rescue unwanted small domesticated animals — including cats, dogs, rabbits, hamsters, guinea pigs, etc. and may have up to 25-30 small animals including 6-8 small dogs housed and up for adoption at any one time. An Animal Rescue Facility is required to provide a letter(s) of reference signed by the primary vet confirming provision of medical care for the pets in the rescue and adoption program. Two current letters were received March 11, 2019 and included with this report. The Municipality may renew the authority to continue to operate where the Owner provides an annual report to the Municipality with information regarding the adoption of dogs, including the number adopted, when rescued, who adopted and the date of adoption along with the vet confirmation letter(s) that medical services continue to be provided. For further land use planning analysis of the application, please refer to the planner's memorandum dated January 29, 2019 attached. Staff and planner support the zoning by-law amendment and recommend approval of the zone change to permit the secondary use — kennel use in the form of a small animal rescue facility. ATTACHMENTS 1. Zoning By-law Amendment Application 2. IBI Memorandum dated January 29, 2019 3. Draft Zoning By-law Z684-2019 4. Correspondence from Diedrich and Emma Giesbrecht received March 11/19 5. Two Veterinary Offices Letters: St. Thomas Animal Clinic and Beaver Creek Animal Hospital received March 11/19 RECOMMENDATION THAT Staff Report DS-19/19 regarding the Zoning By-law Amendment for Bridgeman be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 21, 2019 associated with this application, one written submission was received and later withdrawn and one written submission received after the public meeting and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Agricultural (A1) Zone to a site-specific Rural Residential (RR-37) Zone on property identified as 53834 Vienna Line; AND THAT Zoning By-law Z684-2019 be presented to Council for enactment; Respectfully Submitted by: Reviewed by: Margare Underhill Paul Shipway Deputy ClerkiPlanning Coordinator CAOICIerk A MUNICIPALITY OF BAYHAM 56169 Heritage Line P.O. Box 160 rf(C4.1= � Straffordville, ON NOD 1Y0 I'DD® aea Phone(519) 666-6621 - Fax(519)666-3884 APPLICATION FOR AMENDMENT TO THE ZONING EY-L'W OF THE "a`UNICIPALITY OF BAYHAM This application must be filed with the :i eputy Clerk/Planning Coordinator or design.te of the r unicipality of -.ayham along with a cheque for the required amount. The applicant shl uld ret-,in one copy fs r their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning =y-law Amendment or Temporary Use Zoning -'y-law) or $1500(Temporary Use Zoning Ey-law Renewal) or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full, the application will be returned. I hie, -��/2 :-V6 S shall assume resp•nsibility for ar',y .dditional costs exceeding the deposited amount related to the said application and understand and •gree that for payment of said additional costs shall be a conditi sn of this signed application. l also agree to accept all costs as rendered. Mfr: /2 /t// i'roperty Owner 1 Property Owner FS OFFICE USE ONLY C✓Ci-coo - oO - 0&?OO ®ATE RECEIVED: JZ' /Y AMOUNT RECEIVED &Q 00 • DEEMED COMPLETE 5 ;RECEIPT �� ,.. .. .,, FILE NO:-TT/3,. /C DATE ADOPTED BY COUNCIL: Revised March 2017 Municipality of Bayham Zoning By-law Amendment Application Page 2 II. Registered Owner's Name(s): iJ ✓i A/ 1- N/ C Address: V.1 iv*.4 !//y/' iii "/ yotil /. ,y/7 IVI' r Phone No. (Home): ii jq. 7/ -/6,17 Business: Fax: Email: Lot and Concession (if applicable): i','7!. r , c e' re there any other holders of >rtgages, charges or other encumbrances if the Subject Lands? if so provide the names and addresses of such persons. 2. pplicant uthorized gent: C.. r % />c 7/ 5- Address: Address: " S (/ 'G-'�jiL4 110,c /' , . Atli Phone No.tel/_5 iy S l;f '/,-.C1 Fax: E-mail: /IOct rS k'i'/e/)bucf/ eA./mai/. Goin • �Iti''"`J Please sp-cify to wh<•rn all coin.; unications should be sent: Registered Owner ( ) Applicant/Authorized Agent 3. Legal lescription of the land for which the amendment is requested -oll # . c'z F. Concession: Lot: `1 Reference Plan No: Part Lot: ,%• ;,; ,., - f q, Street and Municipal Address No.: r,.� y v%� >� .4/4 47?. /'/ 11,"; ; r /'14 - , 6 What is the size of property which is subject to this pplication? Area: / / m2 Frontage: r • c%"/ m Depth: j;;13' ' c m A0,-3 h'e-5 hea were the subject lands purchased by the current owner? di.", v �' Municipality of Bayham Zoning By-law Amendment Application Page 3 4. Existing •fcial Plan :'esignation: ,,?/e,-:„4' /c _!_Ci q/---- How How does the application conform to the official Plan? 5. Existing Zoning :y-law Classification: 4- % What are the current uses of the subject lands? ri)11,,i✓/-Jo d AJC 6,n n g&`A//-1,/ 6, i- T.-�,.,!/1, /? 4 i,-,1 ,/.21:li , If known, provide the length of time these uses have continued on this prop:rty. If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimension Line Line Line Setback s Setback Setbacks .50u 7/1 YEA5TT?.r.I /./Gi-Tr/ ,fiQflti.e' fl• "7 -Joe IY s•4- / 5 , 7-Of /,-?7' 77 .,w 5V L.q tui c k i 7 3 .41 'So ,•%(-;:14 9 -'l .2 c 1 ,2=y- `/,s' 4, G (11:4G i .57, .E /1 '`s'41 i6.7>- f4 3,61 10C."i ,ter ;<:, PRA/24/5 11Ld C if -, 7.•11 CO :r'! .1•V6 M 7 ti. q7 ,".7 St;. r=r 4.4- 5/-ice v 70.t M ;'1,41 ,2g..3 ✓Y/ 3.c'f,� 7,?-c r 5c If known, provide the dates in which each of these buildings were constructed. Pi`; /0 i1 re- `' A r_ /r :'' ;.,..-' 6. V.�"4 hat is the Nature and Extent of the Rez•,ning? Suote Section if Zoning =y-1 aw to be amended. `o lv 275" t -=7,15 �1; /)7="/i'i ,-9., /7 �� 4,/ t. 7,G/ /;4:--7 c &/ i ,1'6, 5 ) (";-c•;/:c-- I<-'" i'.,6- `i f- /'/'< 5 - -:i c" 7-_r" i 'c; i4•LV viii-/G- /1' / .) -- 4-'.%' /- �'L`7 -i c:,'L 7 -c /?;..L_:: /c / c V"/. 7 4/ rJ L- 7i ,: ,/4/ G- e), /. ✓ `,. Municipality of Bayham Zoning By-law Amendment Application Page 4 7. Why is the rezoning being requested? TLf C&,V F or .v! L'1"' r 7 H 1// I x /_ vvs - 1-5 C 4 10 CA-el/ LeFf e r lob 7 Y- Does the proposed Zoning By-law amendment implement a growth boundary Yes /; o adjustment of a settlement area? If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the ;•;roposed amendment remove land from 2n area of employment? Yes/kg If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. :=a Specific) 4/4, Eiji= 4' For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimensions Line Line Line Setback Setback Setbacks Municipality of Bayham Zoning By-law Amendment Application Page 5 11. Services existing or proposed for the subject lands: Please indicate with d Water Supply Existing Proposed Municipal Piped Water Supply ( ) ( ) Private Drilled Well ( ) ( ) Private Dug Well ( '" ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( j/' ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and ge,aerate more than 4500 litres of effluent per day, the applicant ust include a servicing opti•ns report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage Provisions: Proposed Outlet: Municipality of Bayham Zoning By-law Amendment Application Page 6 12. How will the property be accessed? Provincial Highway ( ) County Road ( ) Municipal Road— maintained all year (V) Municipal Road —seasonally maintained ( ) Right-of-way ( ) Water ( ) If access is by water, do the parking and docking facilities exist, and what is the nearest public road? 13. B,.,s the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision ( ) Consent ( ) Zoning By-law Amendment ( ) Ministers Zoning Order ( ) If yes to any of the above, indicate the file number and status of the applicati in. 14. Hl,•w is the proposed amendment consistent with the Provincial Policy Statement 2014? 15. re the subject lands within area designated under any Provincial Plan(s)? if the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? .7 .. .:: " ir (1, (.7 i ) U.A1- wl, a szrazul ciss-netb" ... 77--fZe,4414.n J2. i i2‘: It ,, i6A1 1.46 ../vyt cipritz,:,-,-, ,-_,•; ; 77 :, . rl 1 ,i I) ii ,,i_, .., L'i q.,.txfj:t j eS4,: e Llyriti.:kA jil'( -411.?---X-1.1 4° 4(f)p-riel-- ---, ,,,, - , fr , -- „•frb-2...4.4:4J2--- l . . ') t::Lt j ,kl."0"'"'"`9;;' ,fi- L>e'IZ 4/ al if&I-A,'" til C.,t''Ir4- .-i 4DliC" e2,12' ..e. rt' ..-' 4 , 4 .,,.,. .1 0 id _ .0 : C.,..),3,,0 C ki. . e.:411.60. 6.etHigZ5/ 1-2t Qt..e.,,,,rtg,t.-,02 vt,,--t- hg,,,ca.- / iI , .,,-.1 L'i,"'' Irt,,A ionteLP Cife,61 --7-61 lilrik4L)41 4/73--'61-1e...0W' f ' il ( --4'. 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' • - ) '' 1, • ) ' . „ „6 1 1 i. ' tetiltite=,,` ft, Mel,ce},LILIAti ,L (....e—t a.,,-,§-fe-41--A. a:/,‘..4 -7,._ ZliteL opot C„,e;fp.. e."1-L: 1 ;ff6://,‘ 1 (vi e") ,..,....," .:1....a„..„............) 142a/C4'117C'Wel/ /0/0/41a.be7)"..., _ 0 A/Kra i's a7i- ' My X), r-ez f--"c la ra 7-c' Ina r - at)/t-n a/5- /10 a S'ea/ • Municipality of Bayham Zoning By-law Amendment Application Page\ 20. If this application is to accommodate the consent of a sur s farm dwelling, please provide the following information: Date surplus farm dwelling was erected: Please provide the assessment roll number, cation, and zoning of the farm parcel with which the subject lands are being consolidated. Roll # 34 - 01 - 911 Address: Zoning Classification: i ' Me, 6 /%/c(/c, 5 , ;.f the /14r// CLc, Nae Town/Townsfhp/L ity/,iilage etc. of 8 4 y//,)/ ' , in the County of L----2_, C / ;1,/ , do solemnly declare: Municipality Name County Name (i) that I/We am/are the owner(s) of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information :.nd statements given in this application and in all exhibits transmitted are true. (iii) iltskthat I/We hereby appoint C ,-W c -5/---,'C ,,,,6, 5 to act as an ,Argent on my/our behalf in all aspects of this application. ; Owner(s) Signature(s):% C. f/ %G -E-1.1; And I/We make this solemn declaration conscientiously believing it to be true an. knowing that it is of the same force and effect as if made under oath, and by virtue of the 'Canada Evidenc-- Act". i DECI_A!-ED l'A'' ME at the: ‘�;li�< �`( /"/I' %D / 7Gl/1 fI / i' of 1 ./ /c////1 Ow,er/ ge„nt> in the County/Region of ( ,,,-/ this /2/44-- d- /d.y of \X`i'/c(a/'/'- 20 / . �owner/ /,gent /1-/G , - ' 411, Comn��sseoner, etc. Ill j..r,'Li 1.� ),',11•C ,,,,,,,t3-1-E,,+ .f;.. 1'.t. 1)1:::±:i.-.;! :y GT U fi_uma ,2.,,z.i4, 5,44,-2 mit=,fl c(7,-7/,.. .fiff /0 N ..i. A"------- -0-4.------7 — —1.- • 1 I i I I I: ! 1-'-''' \i\/C------- ---- ," 36 TI:75_58 ( '---1-----'-',- V T , -........---k- ,_ ,- 1 \ / i 1 1 ‘,• i I PdAIP ',.I , . 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ISB 6r•5 33: /V ..- ......_. ),,---\., / .. : „_.._ 9 , ___ ...., : ,,,4...,•7/v -',..._. 5-8 .5`e / ,.-.---- 1 ,....„..„., .) • 57.5 S•--P.7, ,--.„-_,.;'.3: ik\-..-f ic'j\-L,.., ."--A. \-_7 , .------,..,... --"-.••_._, ."-sic6, ;. ) ____----re- .,-............. .., . I .... ! - .... (-1 - i . ',.....,,...t... -. . ( ---......._,..::-.,10.q....T. (-.-.-.... .....„.„, ..., ' •--._.........„. -.'-'' 6-7----.....C- -v i • . : . ...-/ ----....._ 1 , . -........_,_ !--,-!----- ---- ; , -. , --....,..._,,. -4,2, ---......„.......,.., -____---------- .2S•6 ------ -__ -----._ - - ,...A „ i .4„, In 6 ks 6 —-Pre, ,,A.. _ ckcuroLl e, ....'%et- • -4 .� CONCESSION 3 I � ,_—:ra� LOCATION�ti SURVEY , �.� 0 T 3 --k PART OFF LOT{ g 3 . INST. '7' q , CQllCESJI O7b3 t-*' 221679 L 0 1 4 kgra. - m TOWN SHIP OF BAYHAM 91.R0• B wru ---_.. 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V:. _ F .0 8-7_s9 LJ 'J , IBI GROUP 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 29, 2019 From Paul Riley, CPT Project No 3404 - 707 cc William Pol, MCIP, RPP Subject Ed Nichols -Application for Zoning By-law Amendment- Part Lot 3, Concession 3, 53834 Vienna Line 1. We have completed our review of an Application for a Zoning By-law amendment, submitted by Ed Nichols, for a property located at 53834 Vienna Line, north side, west of Woodworth Road. The applicant is requesting a zoning by-law amendment to change the zoning regulations on a 1.2 ha (3 acres) parcel of land from an Agricultural (A1) Zone to a site-specific Rural Residential (RR-XX) Zone in Zoning By-law Z456-2003. The change is to permit an animal shelter use in addition to the main residential use; and to permit a maximum of 30 animals at one time within the existing accessory building with a floor area of 24 m2(263 ft2) on the lands. The subject lands are designated as Agriculture on Schedule "Al" Land Use of the Official Plan of the Municipality of Bayham. The lands are currently zoned Agriculture (A1) on Schedule "A" Map No. 10 in Zoning By-law Z456-2003. 2. The parcel has a lot frontage of 109 m (357 feet) and a lot depth of 106 m (347 feet). The property comprises a single family dwelling, two garages, a frame building, a frame shed and a tin shed. Surrounding land uses are residential and agriculture to the south and agriculture to the north, east and west. There are three dwellings and a residential/greenhouse parcel across Vienna Line. There is a farm building cluster approximately 100 m to the west and another approximately 200 m to the east. 3. The owners rescue unwanted small domesticated animals- including cats, small dogs, rabbits, hamsters, guinea pigs, etc. - and shelter them temporarily until they are adopted. The operation houses up to 25-30 animals of various types and breeds on the property at one time. Adopters visit the site for the adoption process. The animals are housed in a 24 m2 (262 ft2) accessory building and a fenced area located centrally on the lot. 4. The Municipality of Bayham Zoning By-law Rural Residential (RR) Zones permits one single detached residential dwelling unit on one lot, however, animal kennel is not a listed permitted use. The proposed use, in the form of a small animal rescue, is similar to the Animal Kennel definition in the zoning by-law. The existing dwelling and accessory buildings conform to the provisions for setbacks, location on the lot, IBI Group is a group of firms providing professional services and is affiliated with 181 Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—January 29,2019 height, etc. in the Rural Residential zone and Accessory Uses. The lands are currently zoned Agriculture (Al) but are used for residential and kennel uses, a site- specific Rural Residential (RR-XX) zone used for residential and kennel purposes is an appropriate use of the lands. 5. Comments from surrounding neighbours and the potential impacts should be considered by Council. Based on the small scale of the kennel and proposal to accept small animals the impact will likely be minimal. 6. We have no objection to the proposed rezoning from the Agricultural (Al)zone to a site- specific Rural Residential (RR-XX)zone to permit the following: a) One residential dwelling; b) Kennel use for small animal rescue; c) An accessory building with a maximum floor area of 24 m2 to house a maximum of 30 small domesticated animals. e4/411 efede/t, IBI Group Paul Riley, CPT Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z684-2019 MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.37.1 Defined Area RR-37 as shown on Schedule "A" Map No. 10 to this By-law. 7.13.37.2 Permitted Uses Kennel Use as an Animal Rescue Facility, in addition to permitted uses in the RR Zone. 7.13.36.3 Supplemental Regulations Rescue animals permitted to a maximum of thirty(30)small animals to be sheltered inside the accessory building with total floor area maximum of 24 m2. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 10 by changing the zoning symbol on the lands from Agriculture (A1) Zone to site-specific Rural Residential (RR-37) Zone, which lands are outlined in heavy solid lines and marked RR-37 on Schedule "A" Map No. 10 to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 21ST DAY OF MARCH 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21ST DAY OF MARCH 2019. MAYOR CLERK P SEE SCHEDULE A-MAP No.7 _\ f Ti \ \ •__ I\ -i. LOTI — r Ca-P, � � r , • 1 LOT 3 CX/5,4 x ,s0� \:. LOT 5 , �T.s'i..'/ / t J/! ,(-- SEE SCHEDULG- MAP CALTON j /i ----- v c 5 LOT 8 i' ./ .,,- - ' _ ( \I• ,l` LO 1 9, t/ ;„ \ / // t I r z _ k O / j— I 1; U $ a.Z t, LOT I . to - OT 2 \ Q ..• J t LDT3 r a , � , ,, �i V s:3 l i/ Z LC.T 4 - + ,& LOT 6 r r `1 Aff_. tteT'i i% Wto LOT,'S i I LI R F 3 c ,3 RR-37 0 This is Schedule"A"to By-law �```4'2),A.; No.Z684-2019, passed the day of ,2019 SEE SCHEDULE A-MAP No.13 Mayor Clerk MUNICIPALITY OF BAYHAMA. SCHEDULE A Legend NORTH MAP No.1 LPRCA Regulation Limit 0 200 400 800 Melres ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 /1/L:taeidea 5'33 Li 4 ? 1 _ i )---- 4 6g.fL ..Aelteith4 1 6-1. ' Le....a.fretS 73- 67,A,e-P , i •-- - ' - ,,.5,.,7-11.,e1.2-P 0 - -- /--0' OP )4--(2...6eeaA___, 2 , 1 I(-e-,Y k.,..••e i 1,.,P._--4 2, lja,, as/Le__ _:_ ow. 4_ _ n U Ofic-t-F-Q) -61k ,...4--eLev , I 6#0e- . ,, q-fe- Ake....vA...... , tiZo 1 ArW4— y/rii( ,11 e';'4, 1 eP.. ' -; ; ,• ,a, t p,. .., „ .„,.__ • ( . 6 -, •L• , 4,,,2i, -,,_,. ,. i, _ - - _ _,,,, A) 0 , , / (....; 537 K;-,,, i., 4,12 ii / DO D.,--„Lif-04 0...u440144. -42fiE C E 1 V E „f34/ MAR 1 1 2019 Friumptxtm 63, !NNW St. Thomas Animal Clinic 53 Princess Avenue e St.Thomas, ON N5R 3V6 RAZ 519-637-2233 519-637-2244 Name Date 04/03/2019 CountryCharmAnimaiRescue, Address 53834 Vienna Line Road This is tp,certify that Country Charm Animal Rescue (Carol litkiii'ses St. Thomas Animal Clinic for the rescue's veterinary needs. 4vtirnat `41)---t-;21 RAZ NbP3 65078 C F V Er-, NR 11 an RTIERPAUFf RAMAN _,,. ...RC,9,,, BEAVER CREEK cjQ 0 -, - 4-- 7 OS !. ITAL- February 24th, 2019 To Whom it May Concern, Ed and Carol Nichols owners of Country Charm Rescue have been bringing their Rescue animals to Beaver Creek Animal Hospital since January 2017. Sincerely, I: :s ' _6(j11/ Sarah McGannon Office Manager Beaver Creek Animal Hospital 519-637-0966 NS A El 1 ' 21i0 f ..--)w---- Narariziavm BM Wit 7477 SUNSET RD. • ST.THOMAS, ONT - (Corner of Hwy 4 &45) • N5P-3S8 637-0966 Fax 637-137 27( REPORT O o�,,cy DEVELOPMENT SERVICES portunity Is TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: March 21, 2019 REPORT: DS-21/19 FILE NO. C-07/ D13.BAYH SUBJECT: Zoning Amendment Application — Bayham Zoning By-law Z683-2019 BACKGROUND: As Council will recall, Staff Report CAO-81/18 was presented on December 20, 2018 regarding the Cannabis Licence Act, 2018. Council passed a resolution including direction to staff to bring forward a Zoning By-law Amendment to interpret cannabis "standard" cultivation and processing as an industrial use permitted in Rural Industrial (M2) and Urban Industrial (M4); define the term "Cannabis Cultivation Facility", "Cannabis Processing Facility", "Standard-cultivation of Cannabis" and "Micro-cultivation of Cannabis" and any additional terms and conditions as required for Council consideration in order to permit the use in certain zones. Staff initiated a zoning by-law amendment to add cannabis related policies to the Comprehensive Zoning By-law Z456-2003 and provide same to Council for consideration. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and advertised in local newspapers. A public meeting was held February 21, 2019 with one recorded attendee. No verbal or written comments were received at the public meeting or in the time following the public meeting and prior to the writing of this report. PURPOSE & EFFECT The purpose of this By-law amendment is to recognize the legalization of the cultivation of cannabis for recreational use by adding definitions for cannabis cultivation and processing related uses; and to add specific regulations in the Rural Industrial Zone and Urban Industrial Zone to require a zone change to permit cannabis cultivation and processing use as a site-specific use. The proponent of such a use shall have a legally valid license and be regulated to operate in accordance with the applicable Federal and Provincial statutes. The effect of this By-law will be to allow for the cannabis cultivation and cannabis processing use in appropriate zones. DS-21/19 Bayham 2 DISCUSSION: With the legalization of recreational cannabis in Canada, the Municipality is proactively proposing amendments to the Zoning By-law to address the new legislation and land use planning related issues. Municipalities have the authority to regulate land use in their zoning by-law and control where in the community a cannabis cultivation or processing facility may operate. The draft By-law being considered includes new definitions "Cannabis Cultivation and Processing", "Cannabis Cultivation'', "Cannabis Processing", "Cannabis Cultivation, Outdoor" and "Cannabis Cultivation- Micro" and amendments to Section 21 Rural Industrial (M2) Zone Regulations and Section 21 Urban Industrial (M4) Zone Regulations. In all instances, the owner and site shall have a legally valid license and be regulated in accordance with the applicable Federal and Provincial statutes. All facilities related to cannabis will require a site-specific zoning amendment. The Municipality will require confirmation of licensing prior to the approval of a zoning amendment and on an annual basis. Staff and municipal planner present the attached By-law No. Z683-2019 for Council's consideration. ATTACHMENTS 1. Draft Zoning By-law Z683-2019 RECOMMENDATION THAT Staff Report DS-21/19 regarding the Zoning By-law Amendment for the Municipality of Bayham be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 21, 2019 associated with this amendment, no written submissions were received before or after the public meeting and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by adding definitions and specific defined area regulations pertaining to cannabis cultivation and processing; AND THAT Zoning By-law Z683-2019 be presented to Council for enactment; Resyectfully Submitted,by: Reviewed by: 7://gd- -:/ Margaret Underhill Paul Shipway Deputy ClerkfPlanning Coordinator CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z683-2019 MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 2 Definitions, by adding the following definitions: 2.256 Cannabis Cultivation and Processing shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis and the processing, manufacturing, synthesis, altering the chemical or physical properties, testing destroying, packaging and/or shipping of Cannabis from the genus of flowering plants in the family Cannabaceae, within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to cultivate, process and operate, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By-law, the retail sale and any other accessory use associated with cannabis cultivation or processing is prohibited. 2.257 Cannabis Cultivation shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to cultivate Cannabis, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By- law, the processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2.258 Cannabis Processing shall mean lands, buildings or structures used for the processing, manufacturing, synthesis, altering the chemical or physical properties, testing destroying, packaging and/or shipping of Cannabis from the genus of flowering plants in the family Cannabaceae, within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to process and operate, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By-law, the retail sale and any other accessory use associated with cannabis processing is prohibited. 2.259 Cannabis Cultivation, Outdoor shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae outside of enclosed buildings or structures. The perimeter of the cultivation area shall be surrounded on all sides by security fencing, lighting and surveillance methods. The owner and site shall have a legally valid license and be regulated to cultivate Cannabis, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By- law, the processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2.260 Cannabis Cultivation-Micro shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within enclosed buildings or structures. The maximum floor area of all buildings or structures used for Cannabis cultivation-micro, shall not exceed 200 m2. The owner and site shall have a legally valid license and be regulated to operate, in accordance with the applicable Federal and Provincial statutes. The processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 21 Rural Industrial (M2) Zone Regulations, Defined Areas by adding the following Section: 21.10.11 21.10.11.1 Zone Symbol M2-11 21.10.11.2 Permitted Uses Cannabis Cultivation and Processing 3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 21 Urban Industrial (M4) Zone Regulations, Defined Areas by adding the following Section: 23.13.6 23.13.6.1 Zone Symbol M4-6 23.13.6.2 Permitted Uses Cannabis Cultivation and Processing 4) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 21st DAY OF MARCH 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21St DAY OF MARCH 2019. MAYOR CLERK INNYHA -diemikA 0„ 0 4-p Is,i BIDDING OPPORTUNITY QUOTATIONS ARE BEING SOUGHT BY THE MUNICIPALITY OF BAYHAM FOR THE FOLLOWING RFT 19-04 Port Burwell Pavilion Complete information and documents may be obtained from the Municipality of Bayham website www.bayham.on.ca as of February 27, 2019. Sealed Bids clearly and appropriately marked will be received no later than Wednesday, March 27, 2019 at 11:00 AM local time at the office of: The Corporation of the Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 There will be no extensions granted to the Bid Close date and time. Bids will be opened publicly at the office of the Municipality of Bayham Wednesday, March 27, 2019 shortly after 11:00 AM local time. Lowest or any tender not necessarily accepted. Ilion, 411111w- *P.po:.tu I5�01* nity The Corporation of the Municipality of Bayham SALE OF SURPLUS EQUIPMENT TAKE NOTE that the Corporation of the Municipality of Bayham intends to dispose of surplus equipment. Tender form may be obtained from the Municipal website www.bayham.on.ca or the Municipal Office located at 56169 Heritage Line, Straffordville, ON. All bids must be in a sealed envelope labelled RFT 19-03 Sale of Surplus Equipment to the Municipal Office located at 56169 Heritage Line, Straffordville no later than 11:00 a.m. Thursday, March 28, 2019. ALL ITEMS shall be tendered and released in the 'as seen' 'as is' condition. Tenders may bid on one, any or all items listed below. Items shall be released in the 'as seen' `as is' condition upon receipt of the accepted bid price paid by cash, certified cheque or money order payable to the Municipality of Bayham. Successful bidder(s) will be notified upon Council approval following the regularly scheduled Council meeting to be held Thursday, April 4, 2019. The successful bidder shall be responsible for pick-up during regular hours of operation prior to May 3, 2019 at 3:30 p.m. ITEMS AVAILABLE 1. 1993 Case 850 G Long Track, minimum bid $20,000.00 2. 1983 Triaxle Equipment Trailer, minimum bid $2,500.00 Items shall be viewable on Thursday, February 28, 2019, Thursday, March 7, 2019, Thursday, March 14, 2019 and Thursday, March 21, 2019 from 11:00 a.m. — 1:00 p.m. at the Public Works Yard located at 8354 Plank Rd., Straffordville, ON Inquiries may be directed to: Steve Adams, Road Operations Supervisor Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 Telephone: (519) 866-5521 Fax (519) 866-3884 sadams@bayham.on.ca $AYH.4 - 414111111014 11Z . ••• el*te4147O l � k 111.ft4qty p°I'tunity F ' Fire Department Appreciation Night Municipality of Bayham Fire and Emergency Services Professional Volunteer Firefighters were honoured at an Appreciation Night held March 1, 2019. Numerous Years of Service Awards were presented by the Mayor and Council of the Corporation of the Municipality of Bayham. Provincial Medals and Federal Service Bars were presented by Nelly Green of the Office of the Fire Marshal Emergency Management to those with Twenty Five, Thirty, Thirty Five, Forty and Fifty Years of Service. The following awards were presented: Retired Firefighters Five Years of Service Jake Giesbrecht Dan Scott Doug Park Ten Years of Service Mark Palmer Chris McQuiggan Randall Untch Award Recipients Five Years of Service Fire Chief Randy White Capt. Eric Blanchet Capt. Matt Delaere FF Desi Broughton FF Bruce Hietkamp FF Reed Stewart Ten Years of Service Capt. Glenn Allen Capt. Greg Cole Capt. Kevin Kitching Capt. Jason Shelly Capt. Rick Varro FF Chris Martin FF Al Stewart Fifteen Years of Service CTO Nathan Dawley Capt. Glenn Allen Capt. Kevin Baker Capt. Greg Cole Capt. Jason Shelly FF Trevor Taylor FF Steve Valko Twenty Years of Service Federal Medal Fire Chief Randy White FF Trevor Taylor Twenty Five Years of Service Provincial Medal FF Gerald Crocker Thirty Years of Service Federal Service Bar Station Chief Tom Millard Thirty Five Years of Service Provincial Station Chief Tom Millard Forty Years of Service Second Federal Service Bar Station Chief Perry Grant Fifty Years of Service Provincial & Third Federal Service Bar Station Chief Perry Grant . %14 ‘,1 i .\4 .4 01' v ' Nei - •- ! ,. I ... . ti l 11111iiiil �. A i= I I ---: 111 0 i. 4.1 y ...-, 4 „. i 1 l ILL 1I SaiigenShores THE CORPORATION OF THE TOWN OF SAUGEEN SHORES COUNCIL REPORT Meeting Date: Mike Myatt, Vice Deputy Mayor Subject: Request to Governments of Canada and Province of Ontario to open the application process for the Bi-lateral "Investing in Canada Infrastructure Program" that was signed on March 14th, 2017 Background The Town of Saugeen Shores, a community population of approximately 14,000 and growing, is faced with a problem that many Ontario Municipalities are experiencing. Many of our recreation and cultural facilities were built in the 1970's and 1980's and now require modern upgrades or replacement. Our pool is over 40 years old and needs to be replaced; our 100 year old Town Hall is in need of repairs; our ball diamonds are aging and our Southampton Ice Facility requires significant repairs. For a community our size, these facilities represent community hubs; they represent gathering places and facilities where members of our community can exercise their mind and bodies on route to living healthier lives. Our residents want to be active, some are active now, but our aging facilities are becoming a deterrent for those who wish to live active lifestyles. In most cases, the Town of Saugeen Shores is able to fundraise and borrow for 1/3 of the cost to make these facility replacements become a reality, but we need bi-lateral funding between the Federal Government and Provincial Government to allow for capital funding allocations to support these facility upgrades or in some cases to support total replacement. Like other essential municipal infrastructure, Recreation and Cultural Infrastructure is in need of investment. A 2007 study by Parks and Recreation Ontario revealed that over $5 billion in deferred capital investment is required to repair or replace existing recreation facilities in Ontario — that number is now $6 billion. The same study showed that 50% of municipally-owned Recreation Infrastructure is at or near the end of its expected lifespan. Additionally, all community recreation facilities that are in mid-life cycle require renovation or upgrades, consistent with their age. Many community facilities built before 1990 require retrofit investments to protect customer safety, improve energy efficiency or enhance services particularly from an accessibility standpoint. Nationally, the Canadian Recreation and Parks Association (CPRA), an alliance of all 13 provincial and territorial recreation and park associations, has continued to research this issue. CPRA participated on the Advisory Board for the 2016 Canadian Infrastructure Report Card 5. This Report Card includes data on municipal recreation facilities and the results show that almost 1 in 2 recreation facilities are in 'very poor', 'poor' or 'fair' condition and need repair or replacement. In comparison to other municipal infrastructure assessed in the Report Card, recreation facilities were in the worst state and require immediate attention. Furthermore, new facilities are required to meet future needs linked to rapid population growth being experienced by the Town of Saugeen Shores. Through budget 2016, the Federal Government allocated $14.4 billion in new funding for the repair and modernization of key Infrastructure. This funding via the Investing in Canada Plan has gone towards vital public transit systems, clean water and wastewater systems, and Social Infrastructure such as affordable housing. These are all very important needs for many communities in Ontario, but the Town of Saugeen Shores would like to suggest that replacement of aging recreation facilities is also a high priority for Municipalities. Building on the first phase of the Investing in Canada Plan, $81.2 billion in additional funding was made available in the Federal 2017 budget to support five priority areas over the next decade: Public Transit, Green, Social, Trade and Transportation, and Rural and Northern Communities' Infrastructure and provides predictable funding and focusses on large-scale transformational projects. The Governments of Canada and Province of Ontario have an infrastructure agreement that was signed March 14th, 2017, and this bi-lateral agreement now includes a new stream named "Community, Culture, and Recreation". The Town of Saugeen Shores needs to request this program be opened in the short term to allow our community and other communities around the Province to submit applications. It is this next phase that Saugeen Shores Council needs to start lobbying our MP and MPP for Provincial and Federal support to help make this happen. The attached Motion is being proposed for Council consideration and pending approval, it is being recommended that the Town of Saugeen Shores encourages all Municipalities in the Province of Ontario to pass a similar motion and forward to the Governments of Canada and Province of Ontario to stress the importance of opening the application process for Recreation and Culture Infrastructure funding under the "Investing in Canada Infrastructure Program". Respectfully Submitted Mike Myatt, Vice Deputy Mayor THE CORPORATION OF THE TOWN OF SAUGEEN SHORES - MOVED BY: L l ' RESOLUTION NO: —2° 9 ITIWO/ SECONDED BY: loreh. Mal ' DATE: February 11, 2019 Whereas The Town of Saugeen Shores believes that building modern infrastructure is important, and that good quality infrastructure supports job creation and helps attract businesses and residents to our community and communities across the Province of Ontario; and Whereas Recreation Infrastructure is one of the most important core investments that can be made into the prosperity, health, and security of urban and rural communities; and Whereas the need for infrastructure renewal projects far exceeds the capital available in municipalities for investment in Recreation Infrastructure; and Whereas Recreation Infrastructure is often put to the bottom of the list, as other infrastructure takes priority; in fact, there has not been a meaningful Recreation Infrastructure program since 2008; and Whereas the Province of Ontario places long term borrowing restrictions on Municipalities; and Whereas Saugeen Shores does not have the borrowing capacity to fund these large scale projects; and Whereas some Municipalities do have the capacity to fundraise and borrow to 1/3 of project costs but rely on other levels of Government for remaining partnership funding; and Whereas, while the Town of Saugeen Shores welcomes the inclusion of Recreation Infrastructure funds through the Gas Tax Fund, it is apparent that Gas Tax Funds alone are not sufficient to support large scale Recreation Infrastructure projects; and Page 1 of 3 Whereas the Town of Saugeen Shores agrees with both Parks and Recreation Ontario and with the Association of Municipalities of Ontario that the infrastructure gap will continue to grow, especially once all of the municipal asset plans are completed; and Whereas both the Federal and Provincial Government could leave a positive and lasting impact on rural communities by helping municipalities to renovate or build new Recreation Facilities, and in the process create cost savings to our health system. After all, health is a Provincial expense, and as citizens live healthier lifestyles and maintain healthy bodies, this leads to less frequent visits to doctors' offices, hospital emergency departments and rehabilitation centres, and consequently less costs towards medical costs; and Whereas in 2016 the Federation of Canadian Municipalities study found that nearly half of all types of sport and recreation facilities in Canada are in fair or poor condition, with a replacement value of $23 billion across Canada; and Whereas in Ontario, the replacement value for aging pools, arenas and community centres in fair or poor condition in Ontario is estimated to be $6 billion (Parks and Recreation Ontario); and Whereas the Province of Ontario has endorsed the Framework for Recreation in Canada 2015: Pathways to Wellbeing; and that the vision for the Framework is "a Canada where everyone is engaged in meaningful, accessible recreation experiences..." and that the first goal of the Framework is that governments should enable participation in physically active recreation; and Whereas the Framework for Recreation in Canada has as priority 4.3 as follows: "Enable communities to renew Recreational Infrastructure as required and to meet the need for green spaces by securing dedicated government funding at all levels... . for the necessary development, renewal and rehabilitation of facilities and outdoor spaces"; and Whereas through the Investing in Canada Plan, the Government of Canada is investing over $180 billion over 12 years in Infrastructure projects across Canada with these investments being made by 14 Federal Departments and Agencies; and Page 2 of 3 Whereas the Governments of Canada and Ontario signed a bi-lateral agreement on March 14th, 2017 and created the "Investing in Canada Infrastructure Plan"; and be it Resolved that the Council of the Town of Saugeen Shores requests that the Government of Canada and the Province of Ontario move forward with accepting applications for funding agreed to by the Governments of Canada and Province of Ontario under the "Investing in Canada Infrastructure Program" to help address the Recreation and Culture Capital Infrastructure deficit that currently exists across Canada; and Further, that this resolution and background Council Report be forwarded to all Ontario Municipalities, Provincial and Federal Government's, local MP's and MPP's, Parks and Recreation Ontario, and the Association of Municipalities of Ontario, requesting their support. DIVISION OF RECORDED Carried VOTE Defeated ❑ T YE O ABSENT PET CHARBONNEAU Deferred ❑ CARR - Y El NV. AYOR GRACE 4 Referred MATHESON ❑ MYATT Tabled MYETTE El Withdrawn SHRIDER SMITH Page 3 of 3 THE ONTARIO ENERGY BOARD •/_ WANTS TO HEAR FROM YOU EPCOR Natural Gas Limited Partnership has applied to change its natural gas rates. If the application is approved as filed, residential and certain commercial customers will see the following changes to their natural gas delivery rates, effective January 1, 2020. Customer Classes Natural Gas Delivery Rate Impact Typical Residential Customer Decrease of$5.24 per year (using 1,780 cubic metres per year) General Service Rate 4 Customers Increase of$78.16 per year (using 16,400 cubic metres per year) Rate 5 Interruptible Contract Customers Increase of$1,430.98 per year (using about 170,000 cubic metres per year) HAVE YOUR SAY AT THE WHEN? Tuesday, March 19, 2019 6:30 p.m.to 8:30 p.m. ONTARIO ENERGY BOARD'S (Doors open at 6:00 p.m.) COMMUNITY MEETING 000 WHERE? East Elgin Community Complex 0 531 Talbot Street West,Aylmer REGISTER Visit oeb.ca/community-meetings 41111011 for details. If assistive devices or any other special considerations are needed,please email AODA@oeb.ca. 1. WHY ATTEND? • Learn more about your utility's application • Find out how you can get involved in the OEB's process B • Provide your comments to the OEB about your utility's application While all EPCOR customers are welcome,we especially encourage those customers in General Service Rate 4 and Rate 5 Interruptible Contract classes to attend. WANT TO MAKE A PRESENTATION AT THE MEETING? If you would like to make a 5-minute presentation at the meeting, please email us at registrar@oeb.ca or call 1-877-632-2727(toll-free). The OEB file number for this case is EB-2018-0336. <32 ONTARIO COMMISSION ENERGY DE L'ENERGIE BOARD DE L'ONTARIO COUNTY COUNCIL MINUTES Tuesday, February 12, 2019 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 12:00 p.m.with all members present. Notice was provided for a 9:00 a.m. commencement—delayed until 12:00 p.m.due to inclement weather. Warden McPhail in the Chair. ADOPTION OF MINUTES Moved by Councillor Marks Seconded by Councillor Purcell THAT the minutes of the meeting held on January 22, 2019 be adopted. -Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -None DELEGATIONS Delegations were cancelled and will be rescheduled. PRESENTATION Warden McPhail — Presentation of the Planning and Building Initiative Award in the Physical Infrastructure and Development Category from the Economic Developers Council of Ontario. The Warden, Duncan McPhail, shared with Council that the County's Economic Development Department was awarded the Planning and Building Initiative Award in the Physical Infrastructure and Development Category from the Economic Developers Council of Ontario. The Warden presented the award to Economic Development staff. Moved by Councillor Martyn Seconded by Councillor Marks THAT we do now move into Committee of the Whole Council. -Carried. PRESENTATIONS 2019 Operational Budget—Director of Financial Services Jim Bundschuh, Director of Financial Services, presented the 2019 Operational budget(Charts Attached). Moved by Councillor Mennill Seconded by Councillor Jones THAT the 2019 proposed budget,which includes the operating budget and capital budget, be approved with a 0.3% reduction in the tax rate and 0.25%farm tax ratio resulting in a levy of $35.1 million. -Defeated. County Council 2 February 12,2019 Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT the 2019 farm tax ratio be set to.23%. -Carried. Moved by Councillor Purcell Seconded by Councillor Martyn THAT the 2019 proposed budget,which includes the operating budget and capital budget, be approved with a 0.7% increase in the tax rate and 0.23%farm tax ratio resulting in a levy of $35.1M; and, THAT the necessary by-laws be prepared. Councillor Jones requested a recorded vote. These were recorded as follows: YEAS NAYS ABSTAINED Purcell Martyn Marks (ABSENT) Jones French Mennill Giguere Ketchabaw McPhail TOTAL: 6 2 1 As a result of the Recorded Vote the motion was Carried. REPORTS Warden Activity Report—January 2019—Warden The Warden, Duncan McPhail, provided Council with highlights of the different activities and events he attended in January 2019. Moved by Councillor Purcell Seconded by Councillor Martyn THAT the report from Warden McPhail titled "Warden Activity Report— January 2019", dated February 1, 2019, be received and filed. -Carried. Health Recruitment Partnership—Committee Update—Deputy Warden The Deputy Warden, Grant Jones, provided a report updating Council on the Health Recruitment Partnership. The Deputy Warden provided information on the shortage of Doctors in Ontario, the health recruitment process for Elgin-St.Thomas,and the actual budget for 2018 with projections for 2019. Moved by Councillor Mennill Seconded by Councillor Ketchabaw THAT the report from Deputy Warden Jones titled "Committee Update—St.Thomas Health Recruitment Partnership", dated February 1, 2019, be received and filed. -Carried. County Council 3 February 12,2019 Amendments to Human Resources Policy 9.30 (Attendance Management System) — Human Resources Assistant The Director of Human Resources, Rob Bryce, presented a report to Council discussing the changes to Bill 47 (amending Ontario's Employment Standards Act [ESA]) on behalf of the Human Resources Assistant, Heather Rosevear. Moved by Councillor French Seconded by Councillor Ketchabaw THAT Council approve the revised Attendance Management System Policy 9.30 as attached. -Carried. Approval for Official Plan Amendment No. 15—Manager of Planning Steve Evans, Manager of Planning, provided a report to Council seeking approval for Official Plan amendment No.15, part of Lot 11, Concession 9, for the Township of Malahide. The Township of Malahide supports the amendment and had no objections upon review. Moved by Councillor Mennill Seconded by Councillor Purcell THAT the Council of the Corporation of the County of Elgin modifies and approves Official Plan Amendment No.15 to the Township of Malahide Official Plan, File No.MA-OPA15-18; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. -Carried. Approval for Official Plan Amendment No. 23—Manager of Planning Steve Evans, Manager of Planning, provided a report to Council seeking approval for Official Plan amendment No.23,five-year review for the Official Plan of the Municipality of Bayham. The Municipality of Bayham supports the amendment and had no objections upon review. Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT the Council of the Corporation of the County of Elgin modifies and approves Official Plan Amendment No.23 (5-Year Review)to the Municipality of Bayham Official Plan, File No. BA- OPA23-18;and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. -Carried. Draft Approval for a Vacant Land Condominium 34CD-CE1701 —Manager of Planning Steve Evans, Manager of Planning, provided a report to Council seeking draft approval for a vacant land condominium (part of Lot 24, Concession 6 South of the River Thames). The Municipality of Central Elgin supports the draft plan and no changes were requested upon review. Moved by Councillor Martyn Seconded by Councillor Mennill THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Robin Ridge Estates Ltd. Draft Plan of Vacant Land Condominium in the Municipality of Central Elgin (Belmont) File No. 34CD-CE1701; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. -Carried. County Council 4 February 12,2019 Protection and Enhancement of Tree Canopy and Natural Vegetation Policy—Manager of Planning Steve Evans, Manager of Planning, presented a report to Council discussing section 270(1)of the Municipal Act, 2001,that requires the County to adopt and maintain policies with respect to "the manner in which the municipality will protect and enhance the tree canopy and natural vegetation in the municipality". As amended to include the additional provision: "The County of Elgin has undertaken the above noted initiatives that, cumulatively,protect and enhance tree canopy and natural vegetation within the County. Therefore, these initiatives effectively provide the policy that the County will follow to protect and enhance the tree canopy and natural vegetation in the municipality." Moved by Councillor Jones Seconded by Councillor Martyn THAT the Protection and Enhancement of Tree Canopy and Natural Vegetation Policy be approved as amended and added to the Corporate Policy Manual. -Carried. 2018 Out-of-Province Travel—Director of Community and Cultural Services The Chief Administrative Officer,Julie Gonyou, presented a report to Council highlighting the different meetings and conventions that staff participated in outside of the province on behalf of Brian Masschaele, Director of Community and Cultural Services. Moved by Councillor Jones Seconded by Councillor Mennill THAT the report titled "2018 Out-of-Province Travel"from the Director of Community and Cultural Services, presented by the Chief Administrative Officer, dated February 12, 2019, be received and filed. -Carried. Council Remuneration—Director of Human Resources Rob Bryce, Director of Human Resources, presented a report which included compensation figures for neighbouring municipalities. Moved by Councillor Mennill Seconded by Councillor Jones THAT County Council defer this matter until all members of Council are present and that additional information be provided for Council's consideration at the March 12,2019 meeting of County Council. -Carried. 2019 Employee Benefits Renewal—Director of Human Resources Rob Bryce, Director of Human Resources, presented a report to Council providing an update on the annual employee benefits renewal from the County's benefit consultants at Mosey and Mosey. The HR department is satisfied with the proposed renewals upon review. Moved by Councillor Mennill Seconded by Councillor French THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial for the County of Elgin,effective March 1, 2019. -Carried. County Council 5 February 12,2019 Engineering Services for the Port Bruce Bridge Replacement—Director of Engineering Services Brian Lima, Director of Engineering Services, provided a report to Council detailing on the Request for Proposal (RFP)for Engineering Services for the replacement of the Port Bruce, Imperial Road bridge and seeks Council's approval to award the contract. Moved by Councillor Mennill Seconded by Councillor Jones THAT the provision of engineering services associated with the Replacement of the Port Bruce Bridge Request for Proposal 2018-33 submission received from K. Smart Associates Limited Consulting Engineers and Planners in the amount of$213,486.00(excluding HST)be awarded; and; THAT the Warden and Chief Administrative Officer be authorized to sign the supporting engineering service agreement. -Carried. Council-Staff Relations Policy—Bill 68—Chief Administrative Officer Julie Gonyou, Chief Administrative Officer, presented a report to Council discussing the requirements of Bill 68, Modernizing Ontario's Municipal Legislation Act, 2017,for Ontario municipalities to have a Council-Staff Relations Policy. Council was informed that a policy is already in place within the County's Code of Conduct and fulfills the requirement set out in Bill 68. Moved by Councillor Jones Seconded by Councillor Purcell THAT the report titled "Council-Staff Relations Policy—Bill 68"from the Chief Administrative Officer/Clerk, dated February 1, 2019, be received and filed. -Carried. CORRESPONDENCE Items for Consideration 1. Jennifer Cripton, Elgin St.Thomas EMS,Ambulances for Nicaragua 2. Rev. Canon Nick Wells Letter Requesting The Arrival of the First Settlers Painting The following recommendation was adopted in regard to Correspondence Item#1: Moved by Councillor Mennill Seconded by Councilor Purcell THAT staff be directed to draft guidelines and procedures in evaluating decommissioned EMS vehicle donation requests and report back to County Council on March 12, 2019. -Carried. The following recommendation was adopted in regard to Correspondence Item#2: Moved by Councillor French Seconded by Councilor Giguere THAT the painting titled "The arrival of the First Settlers" be transferred to the Elgin-St.Thomas Art Gallery on April 23, 2019 for the duration of approximately one week to be featured in a display for the Gallery's 50th anniversary celebration; and, County Council 6 February 12,2019 THAT staff be directed to execute a loan agreement with Elgin-St.Thomas Art Gallery to permit this transfer. -Carried. Items for Information(Consent Agenda) 1. Delegation Request&Response from Larry Martin, Chairman, Southwestern Public Health 2. Honourable Jeff Yurek, Minister of Transportation,with a letter regarding funding for a Planning and Environmental Assessment Study to accommodate traffic in the vicinity of Wonderland Road, Highway 3/Ron McNeil Line, Talbot Line and Ford Road. 3. Michael Baker, Manager of Museum &Archives, nominated for a 2019 London Heritage Award. 4. Ontario Farmland Trust's commentary on proposed Bill 66,Restoring Ontario's Competitiveness Act, 2018. 5. Western Ontario Wardens' Caucus(WOWC)Briefing 6. PowerPoint Presentation to Minister Lisa Thompson at ROMA-Protecting our Local Interests in Elgin County Schools. Moved by Councillor Jones Seconded by Councillor Giguere THAT Correspondence Items#1 -6 be received and filed. -Carried. OTHER BUSINESS Statements/Inquiries by Members-none Notice of Motion—none Matters of Urgency—none Closed Meeting Items - Moved by Councillor Purcell Seconded by Councillor Mennill THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239(2); In-Camera Items#1 -#3 were considered by Council. Moved by Councillor Purcell Seconded by Councillor Jones THAT we do now rise and report. -Carried. In-Camera Item#1 (h)information explicitly supplied in confidence to the municipality or local board by Canada, a province, or territory, or a Crown agency of any of them; (i)a trade secret or scientific,technical, commercial,financial, or labour relations information, supplied in confidence to the municipality or local board,which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a County Council 7 February 12,2019 person,group of persons, or organization; (k)a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality of local board—Provincial Offences Act(POA)Facilities Wellington St. Moved by Councillor French Seconded by Councillor Giguere THAT staff proceed as directed. -Carried. In-Camera Item#2 (i)a trade secret or scientific, technical, commercial,financial,or labour relations information, supplied in confidence to the municipality or local board,which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (k)a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality of local board—Terrace Lodge Moved by Councillor Jones Seconded by Councillor Ketchabaw THAT staff proceed as directed. -Carried. In-Camera Item#3 (b)personal matters about an identifiable individual, including municipal or local board employees; (c)a proposed or pending acquisition or disposition of land by the municipality or local board; (f)advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board —Gillettes Bridge. Moved by Councillor Mennill Seconded by Councillor Giguere THAT County Solicitor proceed as directed. -Carried. Closed Meeting Item#2 Follow up Resolutions THAT MMMC Architects be selected to provide ongoing consulting services, including but not limited to agreed upon architectural,design, and oversight services,for the redevelopment of Terrace Lodge,with an upset limit of$1,779,388, plus taxes, and estimated expenses of $55,840, less potential time savings of up to$50,141; provided that,as a condition thereto,the Corporation of the County of Elgin and MMMC Architects shall agree that any prior contract for services of any kind and nature in respect of the redevelopment or reconstruction of Terrace Lodge shall be deemed terminated on the consent of both parties thereto and,furthermore,that MMMC Architects shall fully and without exception release and forever discharge the Corporation of the County of Elgin from any and all liability as arising from or related to such contracts, including but not limited to claims to fees and expenses for services rendered and/or termination fees and expenses as provided for therein;AND THAT, subject to review by the County Solicitor as deemed necessary,the Warden and Chief Administrative Officer are hereby authorized to execute the contract for the said consulting services with MMMC Architects as referenced above; AND THAT the Warden and Chief Administrative Officer, in consultation with the Terrace Lodge Building Committee, are hereby authorized to execute any contracts associated with the Terrace Lodge redevelopment project within and as contemplated by the defined budget for the said project, as now approved;AND County Council 8 February 12,2019 THAT any changes to the said Terrace Lodge Redevelopment Project, as now approved, be referred back to Council for consideration and potential approval and, as such,the delegation of authority to execute contracts for such Project to the Warden and Chief Administrative Officer, in consultation with the Terrace Lodge Building Committee and as referenced above, shall not apply to contracts associated with any such changes. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor French THAT we do now adopt recommendations of the Committee Of The Whole. -Carried. BY-LAWS Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT By-law No. 19-04"Being a By-Law to Provide for the Adoption of the 2019 Budget of the Corporation of the County of Elgin and to Establish the 2019 Tax Ratios, and to Establish the 2019 Tax Rates For The County Constituent Municipalities" be read a first,second and third time and finally passed. -Carried. Moved by Councillor Mennill Seconded by Councillor Giguere THAT By-law No. 19-05`Being a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 22,2019 Meeting"be read a first, second and third time and finally passed. -Carried. ADJOURNMENT Moved by Councillor Purcell Seconded by Councillor Martyn THAT we do now adjourn at 4:12 p.m.to meet again on March 12,2019 at the County Administration Building Council Chambers at 9:00 a.m. -Carried. Julie Gonyou, Duncan McPhail, Chief Administrative Officer. Warden. Ten Year Business Plan Attachment III 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 1)Prior Year Budgeted MP Change 4.4 5.9 5.5 4.1 4.4 4.5 5.3 4.5 • 5.2 5.8 Muncipal Position Change Explaination 2 OMPF (0.2) (0.2) (0.2) (0.1) 3 OCIF Base Funding 0.4 (0.0) (0.9) 4 Federal Gas Tax Funding (0.1) 5 Prior Year Bike Lane Funding (0.3) 6 T/L Rebuild Funding 0.7 7 T/L Operating Costs (0.4) 8 Interest 0.2 (0.3) (0.6) 0.1 (0.0) 0.1 0.1 0.1 0.2 0.0 9 WriteDowns/Amort 0.0 (1.0) (0.3) (0.2) (0.2) (0.1) (1.5) (0.1) (0.1) (0.1) 10 Supplementals/Payment-In-Li• 0.1 (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) 11 Revenue Inflation 0.4 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 12 Salary&Union Inflation (0.4) (0.4) (0.4) (0.5) (0.5) (0.5) (0.5) (0.5) (0.5) (0.5) 13 Benefits Inflation (0.2) (0.2) (0.2) (0.2) (0.2) (0.3) (0.3) (0.3) (0.3) (0.3) 14 Supplies Inflation (0.5) (0.5) (0.6) (0.6) (0.6) (0.6) (0.6) (0.6) (0.6) (0.6) 15 Bill 148/Manulife 0.2 16 CPP Increases (0.1) (0.1) (0.1) 17 Other Externals 0.1 18 CIP 0.0 0.0 0.1 0.0 19 EBRC 0.2 20 Service Increases(Staffing) (0.1) 21 Health Unit share increase (0.1) 22 Hospital Donation STEGH 0.3 23 Hospital Donation 4Counties 0.1 24 Efficiencies 0.2 0.3 0.3 0.2 0.2 0.2 0.2 0.2 0.2 0.2 25 Total Changes 0.0 (2.2) (2.4) (0.9) (0.5) (0.4) (2.1) (0.6) (0.6) (0.8) 26 Levy Increase 4.6% 1.5 5.0% 1.7 3.0% 1.1 3.0% 1.1 2.4% 0.9 3.0% 1.2 3.0% 1.2 3.0% 1.3 3.0% 1.3 3.0% 1.4 27 Average Property Increase 3.2% 4.0% 2.0% 2.0% 1.4% 2.0% 2.0% 2.0% 2.0% 2.0% 28 Residential Household Increas 1.9% 2.7% 2.0% 2.0% 1.4% 2.0% 2.0% 2.0% 2.0% 2.0% 29 Memo: Hospital Special Levy -0.6% (0.3) 30 Net Change in Muncipal Position 5.9 5.5 4.1 4.4 4.5 5.3 4.5 5.2 5.8 6.4 31 Starting Muncipal Position 208.2 214.1 219.6 223.8 228.2 232.7 238.0 242.5 247.7 253.5 32 Ending Muncipal Position 214.1 219.6 223.8 228.2 232.7 238.0 242.5 247.7 253.5 259.8 33 Prior Business Plan 212.3 217.5 220.0 220.5 223.5 226.9 230.8 235.2 240.2 34 New Plan B/(W)Prior Plan $ 1.8 $ 2.1 $ 3.8 $ 7.7 $ 9.2 $ 11.1 $ 11.7 $ 12.5 $ 13.3 35 Debt $ - $ - $ 10.0 $ 9.2 $ 8.3 $ 7.3 $ 6.3 $ 5.4 $ 4.4 $ 3.4 2/06/1912:30 PM County of Elgin Attachment V Balance Sheet and Reserve Budget Balance Sheet 2019 2020 2021 2022 2023 2024-2028 Total Base/0.24/0.23 Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Balance Sheet Al) Cash&Investments (7,735,957) 20,518,853 (8,861,414) 11,657,439 921,447 12,578,886 (3,917,978) 8,660,908 (3,700,270) 4,960,638 14,165,771 19,126,409 A2) Accounts Receivable (299,060) 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 A3) Pre-Paids&Loans (290,633) 250,000 250,000 - 250,000 - 250,000 - 250,000 - 250,000 A4) TCA 17,772,651 190,380,942 4,333,677 194,714,619 3,218,181 197,932,800 2,511,748 200,444,548 2,323,660 202,768,209 37,097,470 239,865,679 A5) WIP (4,506,963) 6,000,000 10,000,000 16,000,000 10,000,000 26,000,000 5,000,000 31,000,000 5,000,000 36,000,000 (29,000,000) 7,000,000 A Total Assets 4,940,038 219,649,795 5,472,263 225,122,058 14,139,628 239,261,686 3,593,770 242,855,456 3,623,391 246,478,847 22,263,241 268,742,088 B1) Accounts Payable 839,427 (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) B2) Payroll,Remits&WSIB Accrual 160,764 (3,000,000) (3,000,000) (3,000,000) (3,000,000) (3,000,000) (3,000,000) B3) Debt - - (10,000,000) (10,000,000) 800,000 (9,200,000) 900,000 (8,300,000) 4,900,000 (3,400,000) B Total Liabilities 1,000,191 (5,500,000) - (5,500,000) (10,000,000) (15,500,000) 800,000 (14,700,000) 900,000 (13,800,000) 4,900,000 (8,900,000) C Municipal Position 5,940,229 214,149,795 5,472,263 219,622,058 4,139,628 223,761,686 4,393,770 228,155,456 4,523,391 232,678,847 27,163,241 259,842,088 Explanation of Municipal Position D1) In-Service Tangible Capital Assets(Net Book Value) 17,772,651 190,380,942 4,333,677 194,714,619 3,218,181 197,932,800 2,511,748 200,444,548 2,323,660 202,768,209 37,097,470 239,865,679 D2) Work-In-Progress Tangible Capital Assets (4,506,963) 6,000,000 10,000,000 16,000,000 10,000,000 26,000,000 5,000,000 31,000,000 5,000,000 36,000,000 (29,000,000) 7,000,000 D Total Tangible Capital Assets 13,265,688 196,380,942 14,333,677 210,714,619 13,218,181 223,932,800 7,511,748 231,444,548 7,323,660 238,768,209 8,097,470 246,865,679 E Reserve for Completion of WIP (5,356,084) 32,500,000 (10,000,000) 22,500,000 (10,000,000) 12,500,000 (5,000,000) 7,500,000 (5,000,000) 2,500,000 2,500,000 F Anticipated Tangible Capital Assets 7,909,604 228,880,942 4,333,677 233,214,619 3,218,181 236,432,800 2,511,748 238,944,548 2,323,660 241,268,209 8,097,470 249,365,679 H TOTAL CAPITAL FUNDS 1,350,000 (26,386,501) (82,316) (26,468,817) - (26,468,817) 2,900,000 (23,568,817) 2,900,000 (20,668,817) 14,500,000 (6,168,817) I TOTAL CAPITAL RESERVES (1,018,501) 477,072 722,928 1,200,000 1,000,000 2,200,000 1,000,000 3,200,000 (200,000) 3,000,000 1,000,000 4,000,000 J Net Capital Portion 8,241,104 202,971,513 4,974,289 207,945,802 4,218,181 212,163,983 6,411,748 218,575,731 5,023,661 223,599,392 23,597,470 247,196,862 K TOTAL OPERATING RESERVES (2,300,875) 11,178,283 497,974 11,676,257 (78,553) 11,597,703 (2,017,978) 9,579,726 (500,270) 9,079,455 3,565,771 12,645,226 L Municipal Position 5,940,229 214,149,795 5,472,263 219,622,058 4,139,628 223,761,686 4,393,770 228,155,456 4,523,391 232,678,847 27,163,241 259,842,088 Capital Funds H1) Capital Fund Garage - 82,316 (82,316) - - - - - - - H2) Capital Fund Terrace Lodge 1,350,000 (26,468,817) (26,468,817) (26,468,817) 2,900,000 (23,568,817) 2,900,000 (20,668,817) 14,500,000 (6,168,817) H Capital Funds 1,350,000 (26,386,501) (82,316) (26,468,817) - (26,468,817) 2,900,000 (23,568,817) 2,900,000 (20,668,817) 14,500,000 (6,168,817) Capital Reserves 11) Reserves Capital Projects (2,218,501) (722,928) 722,928 - 1,000,000 1,000,000 1,000,000 2,000,000 1,000,000 3,000,000 1,000,000 4,000,000 12) Reserves Terrace Lodge Renovations 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000 (1,200,000) - - 13) Reserves Rural Capital - - - - - - - - - - - - I Capital Reserves (1,018,501) 477,072 722,928 1,200,000 1,000,000 2,200,000 1,000,000 3,200,000 (200,000) 3,000,000 1,000,000 4,000,000 Operating Reserves K1) Reserves Donations Elgin (9,500) 144,716 144,716 144,716 144,716 144,716 144,716 K2) Reserves Donations Terrace (1,500) 152,078 152,078 152,078 152,078 152,078 152,078 K3) Reserves Donations Bobier (2,500) 73,785 73,785 73,785 73,785 73,785 73,785 K4) Reserves Donations Alma College Alumnae 500 57,084 57,084 57,084 57,084 57,084 57,084 K5) Reserves Museum 500 29,446 29,446 29,446 29,446 29,446 29,446 K6) Reserves Archives 500 1,493 1,493 1,493 1,493 1,493 1,493 K7) Reserves Donations Library 3,461 116,334 116,334 116,334 116,334 116,334 116,334 K8) 'Reserves Mill Rate Stabilization (2,278,335) 10,510,930 502,974 11,013,904 (73,553) 10,940,350 (2,012,978) 8,927,373 (495,270) 8,432,103 3,575,109 12,007,212 K9) Reserves Strategic Planning - 21,923 21,923 21,923 21,923 21,923 21,923 K10) Reserves Tree Replanting - 6,379 6,379 6,379 6,379 6,379 6,379 K11) Reserves Performance Excellenc - 10,873 10,873 10,873 10,873 10,873 10,873 K12) Reserves Orthodonitics (2,000) 11,665 11,665 11,665 11,665 11,665 11,665 K13) Reserves Staff Training (10,000) 29,338 (5,000) 24,338 (5,000) 19,338 (5,000) 14,338 (5,000) 9,338 (9,338) - K14) Reserves Woodlot (2,000) 6,723 6,723 6,723 6,723 6,723 6,723 K15) Reserves Police Services - 5,516 5,516 5,516 5,516 5,516 5,516 K Operating Reserves (2,300,875) 11,178,283 497,974 11,676,257 (78,553) 11,597,703 (2,017,978) 9,579,726 (500,270) 9,079,455 3,565,771 12,645,226 COUNTY COUNCIL MINUTES Tuesday, March 12, 2019 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present with the exception of Grant Jones (regrets). Warden McPhail in the Chair. ADOPTION OF MINUTES Moved by Councillor French Seconded by Councillor Mennill THAT the minutes of the meeting held on February 12, 2019 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - None DELEGATIONS Ross Whalls — Concerns re. Waste!! Homes Seaglass Development in Port Stanley Ross Whalls shared his concerns with Council regarding the Wastells Homes Seaglass Development in Port Stanley. Moved by Councillor Marks Seconded by Councillor Martyn THAT the presentation from Ross Whalls to County Council be received. - Carried. Victorian Order of Nurses Middlesex Elgin, VON Middlesex Elgin Update — Co-Chair of the Community Relations and Advocacy Committee Jo Bevan, Co-Chair of the VON Community Relations and Advocacy Committee, Jill Ouimette, Care and Service Manager, VON Elgin County and Thames Centre, and Shirley Biro, VON Community Relations and Advocacy Committee Member presented an update to Council regarding VON Middlesex Elgin. Moved by Councillor Purcell Seconded by Councillor Mennill THAT the PowerPoint Presentation titled "VON Middlesex Elgin Update" from the Co-Chair of the Community Relations and Advocacy Committee, Care and Services Manager for Elgin County Council 2 March 12, 2019 County and Thames Centre, and a member of the Community Relations and Advocacy Committee, be received and filed; and, THAT the Warden send a letter on behalf of County Council to MPP Yurek and the Minister of Health and Long Term Care in support of effective and efficient home care and community support and the need for stable and sustainable funding required to meet patient-centered program needs in the community. - Carried. St. Thomas Elgin General Hospital (STEGH) Foundation PowerPoint Presentation to Council — Executive Director Paul Jenkins, Executive Director of the Foundation, presented a PowerPoint to Council highlighting the St. Thomas Elgin General Hospital Foundations' 2018 activities and upcoming events for 2019. Moved by Councillor Martyn Seconded by Councillor Giguere THAT the PowerPoint presentation titled "PowerPoint to Council" from the Executive Director of the St. Thomas Elgin General Hospital Foundation, be received and filed. - Carried. Elgin-St. Thomas Social Services, Orientation Presentation to Council - Director of Social Services Elizabeth Sebestyn, Director of Social Services, presented an overview of the services offered by Elgin-St. Thomas Social Services and the major projects that are currently in progress. Moved by Councillor Marks Seconded by Councillor Mennill THAT the PowerPoint presentation titled "Orientation Presentation to Council" from the Director of Social Services for Elgin-St. Thomas Social Services, be received and filed. - Carried. Municipal Tax Advisory Group (MTAG) Paralegal Professional Corporation, Assessment Base Management Update —Vice-President Bob Heil, Vice-President of Municipal Tax Advisory Group Paralegal Professional Corporation, presented a PowerPoint to Council highlighting the different aspects of best practices for the Assessment Base Management Programs.- Moved by Councillor French Seconded by Councillor Purcell County Council 3 March 12, 2019 THAT the PowerPoint presentation titled "Assessment Base Management Update" from the Vice-President of Municipal Tax Advisory Group Paralegal Professional Corporation, be received and filed. - Carried. Council recessed at 10:24 a.m. and reconvened at 10:39 a.m. PRESENTATION Economic Development and Tourism Overview — General Manager of Economic Development Alan Smith, General Manager of Economic Development, provided an overview of Elgin County's Economic Development and Tourism Department. Moved by Councillor Mennill Second by Councillor Purcell THAT the PowerPoint presentation titled "Economic Development and Tourism Overview" from the General Manager of Economic Development, dated March 12, 2019 be received and filed; and THAT County Council decline the request from South Central Ontario Region Economic Development Corporation (SCOR) received at the January 8, 2019 County Council meeting for Elgin County's membership in the South Central Ontario Region Economic Development Corporation in the amount of$25K. - Carried. COMMITTEE OF THE WHOLE Moved by Councillor Purcell Seconded by Councillor Ketchabaw THAT we do now move into Committee of the Whole Council. - Carried. REPORTS Warden Activity Report— February 2019—Warden The Warden presented a list of events attended in February 2019. Moved by Councillor Ketchabaw Seconded by Councillor Marks County Council 4 March 12, 2019 THAT the report "Warden Activity Report - February 2019" from the Warden, dated March 1, 2019, be received and filed. - Carried. 2019 Grant Allocation —Warden The Warden presented an overview of the grant allocation process and highlighted how the funds will be distributed for 2019. Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT the 2019 grant allocation be approved as presented; and THAT the Town Crier's request be considered outside of the 2019 grant allocation and be approved for funding in 2019. - Carried. Terrace Lodge Building Committee March Update— Councillor Purcell Councillor Purcell presented an update from the Terrace Lodge Building Committee. Moved by Councillor Mennill Seconded by Councillor Marks THAT the report titled "Terrace Lodge Building Committee March Update" dated March 5, 2019 be received and filed. - Carried. Elgin County Heritage Centre Operational Review — Director of Community and Cultural Services The Director of Community and Cultural Services, Brian Masschaele, presented a report to Council with recommendations to changes to the operation of the Heritage Centre. Moved by Councillor Purcell Seconded by Councillor Martyn THAT the report titled "Elgin County Heritage Centre Operational Review" from the Director of Community and Cultural Services, dated February 28, 2019, be received and filed; and, THAT the regular open hours of the Elgin County Heritage Centre on Tuesdays, Wednesdays and Thursdays be set at 9am to 5pm and opening hours on Fridays and Saturdays remain at 10am —4 pm effective immediately; and, County Council 5 March 12, 2019 THAT the Elgin County Heritage Centre be generally closed on statutory holidays, with discretion granted to the Manager of Museum and Archives to open the facility on a strategic basis should programming opportunities arise; and, THAT the Elgin County Heritage Centre continue be open to the public free of charge with donations encouraged; and, THAT the Elgin County Museum Gift Shop and Exhibition Policy and procedures be maintained as approved by County Council March 13, 2018. - Carried. AWARD PRESENTATION Councillor Martyn took a moment to congratulate Mike Baker, Manager of Museums and Archives on behalf of County Council for his recent ACO-HLF London Heritage Award which recognizes "his broad knowledge and outstanding research on area history as well as his energetic advocacy for heritage over many years." Multi-Year Accessibility Plan —2018 Status Report—Accessibility Coordinator The Accessibility Coordinator, Sam McFarlane, presented an Accessibility Status report updating Council on the progress of measures taken to implement the strategies outlined in the Multi-Year Accessibility Plan. Moved by Councillor Martyn Seconded by Councillor Purcell THAT the report titled "Multi-Year Accessibility Plan — 2018 Status Report" from the Accessibility Coordinator, dated March 12, 2019, be received and filed. - Carried. Council and Outside Boards Remuneration and Expenses—Senior Financial Analyst The Director of Finance presented the remuneration, mileage, and expenses for Council and Outside Boards for 2018. Moved by Councillor Marks Seconded by Councillor Ketchabaw THAT the Treasurer's Statement of Remuneration and Expenses for County Council for 2018 be received and filed by Council; and, THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards for 2018 be received and filed by Council; and, County Council 6 March 12, 2019 THAT the report titled "Council and Outside Boards Remuneration and Expenses" from the Senior Financial Analyst dated February 13, 2019 be received and filed. - Carried. Cyber Liability— Manager of Information Technology The Director of Finance presented a report to Council in regard to Cyber Insurance. Moved by Councillor French Seconded by Councillor Purcell THAT staff be directed to accept the Cyber Liability proposal from Jardine Lloyd Thompson Canada Inc. for$15,250 annually. - Carried. Approval for Official Plan Amendment No. 16— Manager of Planning The Manager of Planning, Steve Evans, presented a report to Council with information required for consideration of an amendment to the Township of Malahide Official Plan. Moved by Councillor Mennill Seconded by Councillor Purcell THAT the Council of the Corporation of the County of Elgin modifies and approves Official Plan Amendment No.16 to the Township of Malahide Official Plan, File No.MA-OPA16-19; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Draft Approval for a Plan of Subdivision Part Lot 1, Concession 7— Manager of Planning The Manager of Planning, Steve Evans, presented a report to Council with information required for consideration of draft plan approval for a Plan of Subdivision in the Municipality of Central Elgin. Moved by Councillor Martyn Seconded by Councillor Marks THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Draft Plan of Subdivision for Helen Mary Ann Spriet & Red Lion Properties do Paul Spriet in the Municipality of Central Elgin (Belmont) File No. 34T-CE1802; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. - Carried. County Council 7 March 12, 2019 Proposed Draft for a Plan of Subdivision McBain Farm Subdivision— Manager of Planning The Manager of Planning, Steve Evans, presented a report to Council with information required for consideration of draft plan approval for a Plan of Subdivision in the Township of Southwold. Moved by Councillor Mennill Seconded by Councillor French THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Southside Construction Management Ltd. — McBain Farm Draft Plan of Subdivision in the Township of Southwold (Ferndale) File No. 34T-SO1801; and, THAT staff be directed to provide notice of this decision subject to the conditions for final approval in accordance with the Planning Act. - Carried. Borrowing By-law— Director of Financial Services The Director of Financial Services, Jim Bundschuh, presented a report recommending that Council pass the annual by-law to allow the Warden and Treasurer to borrow up to $15 million for cash flow and emergency purposes. Moved by Councillor Marks Seconded by Councillor Giguere THAT up to $15 million of borrowing in 2019 be authorized through the necessary by-law. - Carried. Homes— Long-Term Care Best Practice Spotlight Organization — Director of Homes and Seniors Services The Director of Homes and Seniors Services, Michele Harris, presented a report informing Council that the County has been accepted into the Long-Term Care Best Practice Spotlight Organization (LTC-BPSO). Moved by Councillor Purcell Seconded by Councillor Giguere THAT the report titled "Homes — Long-Term Care Best Practice Spotlight Organization (LTC- BPSO)" from the Director of Homes and Seniors Services, dated March 4, 2019 be received and filed; and, THAT Council authorize staff to sign the 2019-2020 (and annually thereafter) LTC-BPSO agreement with the Registered Nurses' Association of Ontario; and, County Council 8 March 12, 2019 THAT Council authorize staff to sign the NQuIRE Data System Usage agreement with the Registered Nurses' Association of Ontario. - Carried. Council recessed for lunch at 12:01 p.m. and reconvened at 12:50 p.m. Councillor Martyn sends her regrets for the afternoon portion of the meeting. Homes - Long-Term Care Home Service Accountability Agreement (L-SAA) — Schedule E — Director of Homes and Seniors Services The Director of Homes and Seniors Services, Michele Harris, presented a report informing Council the three (3) County of Elgin Homes have satisfied the requirements of Schedule E — Form of Compliance Declaration. Moved by Councillor Marks Seconded by Councillor Ketchabaw THAT Council authorize staff to sign the "Long-Term Care Home Service Accountability Agreement— Schedule E" for the Homes for January 1, 2018— December 31, 2018. - Carried. Contract Award of Five Tenders — Asphalt Crack Sealing, Cold In-Place Recycling with Expanded Asphalt Material, Guide Rail Replacement, Hot Mix Asphalt Paving and Microsurfacinq/Surface Treatment— Director of Engineering Services and the Purchasing Coordinator The Director of Engineering Services, Brian Lima, presented a report informing Council that five tenders have been selected for a total of 12 projects. Moved by Councillor Purcell Seconded by Councillor French THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No. 6090-19-08 at a total price of$123,165.00, exclusive of H.S.T.; and, THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material (CIREAM) Tender, Contract No. 6200-19 at a total price of$1,645,811.50, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Royal Fence be selected for the Guide Rail Replacement Tender, Contract No. 6290-19- 07 at a total price of$164,540.00 exclusive of H.S.T.; and, County Council 9 March 12, 2019 THAT Walmsley Bros be selected for the Hot Mix Asphalt Paving Tender, Contract No. 6220-19 at a total price of$3,205,238.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) and Surface Treatment Tender, Contract No. 6250-19 at a total price of$239,489.00, inclusive of a contingency allowance and exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. - Carried. County Development Charges Director of Engineering Services and the Manager of Planning Moved by Councillor Mennill Seconded by Councillor Marks THAT the report titled "County Development Charges" from the Director of Engineering Services and Manager of Planning dated February 28, 2019 be deferred and reconsidered by County Council on March 26, 2019. - Carried. Engineering Services for the Rehabilitation of King George VI Lift Bridge — Director of Engineering Services and the Purchasing Coordinator The Director of Engineering Services, Brian Lima, presented a report to Council which provided details on the Request for Proposal (RFP) 2019-02 for Engineering Services for the rehabilitation of the King George VI Lift Bridge. Moved by Councillor Marks Seconded by Councillor Mennill THAT the provision of engineering services associated with the Rehabilitation of the King George VI Lift Bridge Request for Proposal 2019-02 submission received from GM BluePlan Engineering Limited in the amount of$465,615.00 (excluding HST) be awarded; and, THAT the Warden and Chief Administrative Officer be authorized to sign the supporting engineering service agreement. - Carried. Donating Decommissioned Ambulances —Chief Administrative Officer The Chief Administrative Officer, Julie Gonyou, presented a report to Council outlining the current process of the disposal of decommissioned and surplus ambulances and options for County Council 10 March 12, 2019 handling requests for the donation of decommissioned and surplus ambulances on an ongoing basis. Moved by Councillor Marks Seconded by Councillor Ketchabaw THAT the report from the Chief Administrative Officer titled "Donating Decommissioned Ambulances" be received and filed; and, THAT due to current budget constraints, County Council decline requests to donate or offer a grant program to offset the purchase of decommissioned or surplus ambulances to not-for-profit organizations locally or internationally until November 2019 for consideration in the 2020 budget deliberation process. - Carried. Cannabis Funding Allocation — Chief Administrative Officer Moved by Councillor Purcell Seconded by Councillor Giguere THAT the report from the Chief Administrative Officer, titled "Cannabis Funding Allocation" dated March 3, 2019 be deferred and reconsidered by County Council on March 26, 2019. - Carried. Elgin County Fundraising and Social Committee Update —Chief Administrative Officer The Chief Administrative Officer, Julie Gonyou, presented the Terms of Reference for the Fund Development and Social Committee which are designed to provide enhanced structure, oversight and accountability for the Committee. Moved by Councillor Ketchabaw Seconded by Councillor Giguere THAT Council approve the interim Terms of Reference for the Fund Development and Social Committee; and, THAT Council support the Warden's desire to select his charity of choice for the Warden's Golf Tournament and provide additional information to County Council on March 26, 2019 in regard to his selection. - Carried. County Council 11 March 12, 2019 CORRESPONDENCE Items for Consideration 1. Peter Crockett, Western Ontario Wardens' Caucus/Southwestern Integrated Fibre Technology (SWIFT) Liaison requesting that County of Elgin Council nominate a member of Council for appointment to the SWIFT Board. Moved by Councillor Giguere Seconded by Councillor Purcell THAT Elgin County Council nominate Councillor Tom Marks to the SouthWestern Integrated Fibre Technology (SWIFT) Board of Directors. - Carried. Items for Information (Consent Agenda) 1. Elgin County Economic Development and Tourism Year In Review 2. Ontario Farmland Trust 2019 Farmland Forum Flyer and Program 3. Southwestern Public Health 2019 Budget Levy and General Programs and Related Services 2019 Budget 4. Southwestern Public Health's letter to Renu Kulendran, Executive Director, Legalization of Cannabis Secretariat, regarding the regulatory framework for cannabis storefronts in Ontario. 5. Elgin Business Resource Centre announcing Rural Economic Development Initiative (REDi) 6. Elgin Clean Water Program 2018 Year End Report (REDi) 7. Mike Baker Heritage Award Certificate 8. Ministry of Municipal Affairs and Housing 2019 Annual Repayment Limit Report Moved by Councillor Mennill Seconded by Councillor Marks THAT Correspondence Items #1 —8 be received and filed. - Carried. County Council 12 March 12, 2019 OTHER BUSINESS Statements/Inquiries by Members 1. Councillor Purcell suggested that letter be sent to Hon. Jeff Yurek MPP and Christine Elliott, Minister of Health and Long Term Care to advocate for an enhanced ability to influence the bed allocations for our Long Term Care Homes in such a way that there is some assurance that Elgin County residents are prioritized on the waitlist for our three homes. THAT the CAO be directed to prepare a report, letter and resolution in regard to Long Term Care Home bed allocations for the March 26, 2019 meeting. Moved by Councillor Purcell Seconded by Councillor Ketchabaw 2. Councillor Marks received an inquiry from a resident who resides on Ferguson Line and has seen degradation of her road as a result of the reconstruction of Highbury Avenue and questioned why only a stretch of road was paved near the former Ford Automotive Plant. Councillor Marks also asked the Director of Engineering to provide follow up information in regard to why a turning lane at Mapleton Line was not considered as part of the 2018 Highbury Avenue Reconstruction Project. Notice of Motion — none Matters of Urgency— Moved by Councillor Marks Seconded by Councillor Mennill THAT an additional item be considered as a Closed Meeting item pursuant to Municipal Act Section 239 (2) (c) a proposed or pending acquisition or disposition of land in regard to Library Lease Rates; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Asset Base Management. - Carried. Closed Meeting Items - Moved by Councillor Purcell Seconded by Councillor French THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239 (2); - Carried. County Council 13 March 12, 2019 In-Camera Items #1 - #4 were considered by Council. Moved by Councillor Marks Seconded by Councillor Purcell THAT we do now rise and report. - Carried. In-Camera Item #1 Chief Administrative Officer—Municipal Act Section 239 (2) (c) a proposed or pending acquisition or disposition of land in regard to Library Lease Rates; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Library Lease Rates Moved by Councillor Mennill Seconded by Councillor Ketchabaw THAT staff proceed as directed. - Carried. In-Camera Item #2 Director of Financial Services — Municipal Act Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board—Asset Base Management Moved by Councillor Marks Seconded by Councillor French THAT staff proceed as directed. - Carried. In-Camera Item #3 Chief Administrative Officer— Municipal Act Section 239 (2) (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board —ARC Financial Terminable Licence Moved by Councillor Giguere Seconded by Councillor Purcell THAT staff proceed as directed. - Carried. County Council 14 March 12, 2019 In-Camera Item #4 Chief Administrative Officer— Municipal Act Section 239 (2) (b) personal matters about an identifiable individual, including municipal or local board employees— Organizational Update (verbal) Moved by Councillor Giguere Seconded by Councillor French THAT staff proceed as directed. -Carried. Director of Finance — Report on MTAG Moved by Councillor Mennill Seconded by Councillor French THAT the services of the Municipal Tax Advisory Group (MTAG) be procured at a base cost of $1,250 per month exclusive of taxes to provide Appeals Management service to protect the County's tax base, plus additional services for active appeals management at an hourly rate of $250 for paralegal and $450 for counsel. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Ketchabaw Seconded by Councillor Mennill THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Ketchabaw Seconded by Councillor Mennill THAT By-law No. 19-06 "Being a By-law to Authorize The Warden and the Treasurer to Borrow Up to the Sum of Fifteen Million Dollars" be read a first, second and third time and finally passed. - Carried. County Council 15 March 12, 2019 Moved by Councillor Mennill Seconded by Councillor French THAT By-law No. 19-07 "Being a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 12, 2019 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Marks Seconded by Councillor Purcell THAT we do now adjourn at 2:19 p.m. to meet again on March 26, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, Duncan McPhail, Chief Administrative Officer. Warden. A„s-wrt - ElginCounty March 12 , 2019 Municipal CAOs via email Dear Municipal Partners : RE : SWIFT Notice to Elgin 's Constituent Municipalities I am writing to provide you with an update on changes made recently to the SWIFT Board composition . On March 8 , 2019 , the SWIFT Members met to consider the Articles of Amendment for the Corporation and amendments to the general operating By-Law No . 1 . The size of the SWIFT Board has increased from 15 to 25 and the adjusted composition includes representation from each of the Western Ontario Wardens Caucus and Contributing Member municipalities . With the formal approvals in place , the 2019 SWIFT Board of up to 25 ( 15 WOWC representatives , 5 Contributing Members representatives , and 5 Regular Member representatives) will be formally established at the March 21 , 2019 Annual General Meeting (AGM) with the election of the WOWC and Contributing Member Nominee slate. As determined by County Council at their meeting on March 12 , 2019, and subject to approval at the SWIFT AGM meeting , Councillor Tom Marks will represent Elgin Council on the SWIFT Board for a two-year term . Sincerely, • Duncan McPhail Warden County of Elgin Administrative Services 450 Sunset Drive St. Thomas, ON N5R 5V1 Phone: 519-631-1460 www.elgincounty.ca Progressive by Nature _ ._ . _ . _ . _ CITY OF QUINTE WESTP.O. Box 490 Trenton, Ontario, K8V 5R6 Office of the Mayor ►�• Jim Harrison • TEL (613)392-2841 fiNfIFAX: (613)392-5608 411. March 8, 2019 Via Email RE: Resolution — Bottled Water Dear: Government Organizations, Please be advised that the Council for the Corporation of the City of Quinte West passed the following resolution at its meeting held on March 4, 2019: Motion No. 19-058 — Notice of Motion — Councillor Cassidy Moved by Cassidy Seconded by Kuntze Whereas water is essential for human life to exist on earth, and access to clean drinkable water should be a basic human right, and water has been commodified by the sale of bottled water; And Whereas Canada is a participant to the Paris Agreement on Climate Change; And Whereas the United Nations has called on all countries to reduce green house gas emissions; And Whereas single use plastics are significant items of unnecessary waste that damage our environment; And Whereas Canada as a country and all of the provinces and territories are not likely to reach our targets to reduce green house gas emissions by 2030; And Whereas many scientists and environmental advocates are asking us to end the fossil fuel based economy as soon as possible; And Whereas the City of Quinte West has undertaken initiatives to limit the use of bottled water and promote the use of municipal drinking water in recent years; Be it resolved that the City of Quinte West will undertake a review/audit in 2019 of the City facilities to identify areas where the use of municipal water can be further optimized and the use of bottled water can be reduced or eliminated wherever possible; 2 And further that a policy be developed to promote the use of municipal drinking water in the City; And further be it resolved that the City of Quinte West will encourage our immediate neighbours to do the same; And further be it resolved that the City of Quinte West will forward this motion as an aspirational objective to the following partners: All municipalities in Ontario, AMO, all other similar provincial and territorial organizations in Canada, all Premiers and the Prime Minister and the leaders of all Provincial and Federal Parties in Canada with the request that they enact legislation to do the same. Carried We hope that you will take such actions into consideration within your own organization in an effort to reduce bottled water usage and promote the use of municipal water. Yours Truly, CITY OF QUINTE WEST Q61,,A: Jim Harrison, Mayor From: Carolyn Zwicker To: Brenda Gibbons Subject: RE: EarlyON Child and Family Centre Date: Tuesday,March 5,2019 2:44:03 PM Hi Brenda, Yes, we will book all of the locations at this time. Teddy Bear Picnic on Wednesday July 17—Community Centre Hall and outdoor Pavilion and adjacent fields.—from 8:30am to 2:00pm Thursday Mornings at the Port Burwell Library Pavilion for the months of July and August- from 9:00am to 12:00pm Friday Mornings at the Straffordville Community Centre—Outdoor Pavilion for the months of July and August—from 9:00am to 12:00pm. Thank you for your assistance, anything else I need to do just let me know. Carolyn Zwicker EarlyON Child and Family Centre—St. Thomas Elgin 7 Morrison Dr. St. Thomas ON N5R 4S5 519-631-9496 From: Brenda Gibbons [mailto:BGibbons@bayham.on.ca] Sent: March 4, 2019 3:33 PM To: Carolyn Zwicker<c.zwicker@communitylivingelgin.com> Subject: RE: EarlyON Child and Family Centre Good Afternoon Carolyn — Will you be requesting to use pavilions and greenspace for the summer programs as was done previous years? If so, staff would take all requests to Council at the same time. Last year there were two emails sent requesting to use pavilion and property at the Port Burwell Library and pavilion at the Straffordville Community Centre. It appears that last year you were charged the Community Partner Rate for booking the Straffordville Community Centre and would have completed an rental agreement. Let me know what further plans are being made so all can be presented to Council at the same time. Thank you. Brenda Gibbons Deputy Clerk Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 Phone: (519) 866-5521 ext 234 bgibbons@bayham.on.ca From: Carolyn Zwicker [mailto:c.zwickerPcommunitylivingelgin.com] Sent: Saturday, March 2, 2019 1:54 PM To: Brenda Gibbons<BGibbonsPbayham.on.ca> Subject: EarlyON Child and Family Centre Good Morning Brenda: EarlyON Child and Family Centre -St. Thomas Elgin would like to book the Straffordville Community Centre Hall and the outside Pavilion and Field on Wednesday July 17 from 9:00am to 2:00pm. We will be having our annual Teddy Bear Picnic. We will use the outdoor space, but if it rains we would use the indoor Community Centre Hall. Can you please let me know what I would need to do to secure these locations? Thank you Carolyn Zwicker EarlyON Child and Family Centre—St. Thomas Elgin 7 Morrison Dr. St. Thomas ON N5R 4S5 519-631-9496 Spam Phish/Fraud Not spam Forget previous vote iNxYH.4 oipo,v4w.....,,,, ���� - ADVISORY BOARD & iif COMMITTEE RESOLUTION �t 0, G, Islro4► Date: March 13, 2019 To: Mayor & Members of Council Museums Bayham Board From: The Museums Bayham Board resolved the following at their meeting held March 13, 2019 and respectfully requests Council to consider taking action on the following: 1. installing a signed and painted "Crosswalk" area across Robinson Street in front of the Lighthouse for the safety of our visitors 2. purchase of signage indicating "Parking for Lighthouse and Marine Museum Tours" to be installed at the corner of Pitt St and Robinson St near the base of the "Mariner Tower" to encourage parking in the designated area. VPXY11444-4 Aillpsheyo,„ REPORT o = �CV TREASURY 4t)Pul'tunity volto TO: Mayor & Members of Council FROM: Lorne James, CPA, CA Treasurer DATE: March 21, 2019 REPORT: TR-10/19 SUBJECT: 2019-2020 OPERATING BUDGET- FINAL BACKGROUND: On January 21, 2019 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-01/19 re 2019-2020 Operating Budget—Draft be received for information; AND THAT the 2019-2020 Operating Budget be approved in principle, pending Ontario Municipal Partnership Fund (OMPF) allocation announcement. On February 21, 2019 the Council of the Corporation of the Municipality of Bayham received the Ministry of Finance OMPF correspondence attached hereto as Appendix 'A'. On March 14, 2019 the Municipality of Bayham received a 2019 OMPF allocation of$906,000, Appendix `B'. The 2019 OMPF allocation represents an $89,000 decrease over the 2018 OMPF allocation. The 2019 Operating Budget-Draft as presented represents a 5.6% notional value of 2018 levy increase or $233,590. 1) `Notional Value'is the total levy required for the Municipality of Bayham. 2) Tax Rates'are the rates levied against the assessed value of a property. As a result of assessment growth the Tax Rates of the Municipality of Bayham have not changed in the 2019 Operating Budget-Draft DISCUSSION Staff would respectfully recommend Council consider a tax levy increase in amount of approximately $89,000 (2.14% notional value). This increase would offset the reduced OMPF funding in 2019. In further detail staff would also bring the following items to Council attention for awareness of future budget considerations: FARM TAX RATIO The County of Elgin in the 2019 tax year adjusted the farm tax ratio to 23% of residential rates from 25% in 2018. This has created a tax shift out of farm tax classifications to the other property tax classifications. The following table shows the tax impact on the local taxes collected from 2018 utilizing the approved in principle budget: 2019 Year over Year Increase Assessment Municipal (Decrease) Residential $ 250,000.00 $ 1,516.70 $ 14.12 Farm $ 400,000.00 $ 558.15 $ (42.88) Commercial $ 250,000.00 $ 2,483.75 $ 23.13 Industrial $ 250,000.00 $ 3,374.82 $ 31.43 The following table shows the tax impact on the local taxes collected from 2018 utilizing the approved in principle budget plus the recommended additional levy to offset the 2019 OMPF reduction: 2019 Year over Year Increase Assessment Municipal (Decrease) Residential $ 250,000.00 $ 1,547.66 $ 45.08 Farm $ 400,000.00 $ 569.54 $ (31.49) Commercial $ 250,000.00 $ 2,534.44 $ 73.82 Industrial $ 250,000.00 $ 3,443.69 $ 100.30 RECOMMENDATION 1. THAT Report TR-10/19 re 2019-2020 Operating Budget- Final be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to finalize the 2019 Budget incorporating the additional tax levy of$89,000 into the Operating Budget. 3. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward the 2019 Capital Budget and 2019 Final Rates and Levies by-laws. Respectfully submitted, Reviewed by, Lorne James, CPA, CA, Treasurer Paul Shipway, CAOICIerk Ministry of Finance Ministere des Finances Office of the Minister Bureau du ministre 7/11 mmil gcal Ontario 7`"Floor,Frost Building South 7e etage,Edifice Frost Sud 7 Queen's Park Crescent 7 Queen's Park Crescent Toronto ON M7A 1Y7 Toronto ON M7A 1Y7 Telephone: 416-325-0400 Telephone: 416-325-0400 Facsimile: 416-325-0374 Telecopieur:416-325-0374 February 13, 2019 Dear Head of Council: We are writing to provide you with an update on the 2019 Ontario Municipal Partnership Fund (OMPF). Recognizing that we are already well into the municipal budget year, the government will be maintaining the current structure of the OMPF for 2019 as well as Transitional Assistance. This means that the program and funding will remain virtually the same as in 2018, while allowing for annual data updates and related adjustments. We heard the concerns of municipalities and that is why we are now providing the certainty they need to begin finalizing their budgets. Ministry staff are working to finalize data updates to ensure the OMPF continues to be responsive to changing municipal circumstances as is the case under the current program. Allocation notices with funding details for each municipality, as well as supporting material, will be available in mid-March. At that time, the final 2019 funding envelope will also be announced. Consistent with prior years, Transitional Assistance will continue to gradually decline as fewer municipalities require this funding. As we communicated previously, Ontario inherited a $15 billion deficit. The rising cost of servicing our massive debt, if left unchecked, will imperil our hospitals, schools and other public services. We cannot allow this to happen. We continue to review government transfer payments, including the OMPF, as we work to put our province back on a sustainable and responsible fiscal path. In the coming months, we will continue to consult with municipalities to ensure the OMPF program is sustainable and focused on the Northern and rural municipalities that need this funding the most. As we noted in December, the OMPF will be reviewed. For this reason, we are committed to announcing 2020 allocations well in advance of the municipal budget year so that municipalities have appropriate time to plan. .../cont'd - 2 - We respect our municipal partners and remain committed to listening and working together constructively to find smarter and more efficient ways to make life better for our communities. Sincerely, Original Signed by Vic Fedeli Minister of Finance c: The Honourable Steve Clark, Minister, Municipal Affairs and Housing Jamie McGarvey, President, Association of Municipalities of Ontario Ontario Municipal Partnership Fund (OMPF) 1/r" Ontario 2019 Allocation Notice Municipality of Bayham 3401 County of Elgin In 2019,the Province is providing the Municipality of Bayham with $906,000 in funding through the OMPF,which is the equivalent of$338 per household. A Total 2019 OMPF $906,000 1.Assessment Equalization Grant $163,200 2. Northern Communities Grant - 3. Rural Communities Grant $510,000 4. Northern and Rural Fiscal Circumstances Grant $193,200 5. Transitional Assistance $39,600 B Key OMPF Data Inputs 1. Households 2,683 2. Total Weighted Assessment per Household $267,515 3. Rural and Small Community Measure 100.0% 4. Farm Area Measure 82.9% 5. Northern and Rural Municipal Fiscal Circumstances Index 5.4 6. 2019 Guaranteed Level of Support 91.0% 7. 2018 OMPF (Line A from 2018 Allocation Notice) $995,500 Note:See line item descriptions on the following page. Issued:March 2019 Ontario Municipal Partnership Fund (OMPF) 2019 Allocation Notice Municipality of Bayham 3401 County of Elgin 2019 OMPF Allocation Notice - Line Item Descriptions A The OMPF grants are described in detail in the 2019 OMPF Technical Guide-this document can be found on the Ministry of Finance's website at: http://www.fin.gov.on.ca/en/budget/ompf/2019 A5 If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to year-over-year funding shifts. See the enclosed Transitional Assistance Calculation Insert for further details. B1 Measure of households based on the 2018 returned roll from the Municipal Property Assessment Corporation (MPAC). Refers to the total assessment for a municipality weighted by the tax ratio for each class of property B2 (including payments in lieu of property taxes retained by the municipality) divided by the total number of households. Represents the proportion of a municipality's population residing in rural areas and/or small communities. B3 For additional information, see the 2019 OMPF Technical Guide. Represents the percentage of a municipality's land area comprised of farm land.Additional details B4 regarding the calculation of the Farm Area Measure are provided in the enclosed Farm Area Measure Insert, and the 2019 OMPF Technical Guide. Measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the B5 province, and ranges from 0 to 10.A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information, see the enclosed MFCI Insert, and the 2019 OMPF Technical Guide. Represents the guaranteed level of support the municipality will receive from the Province through the 2019 B6 OMPF. For additional information, see the 2019 OMPF Technical Guide. B7 2018 OMPF allocation Note:Grant components are rounded up to multiples of$100. Ontario Ministry of Finance Provincial-Local Finance Division Issued:March 2019 rV._ Ontario Municipal Partnership Fund (OMPF) tft 'Ontario 2019 Transitional Assistance Calculation Insert Municipality of Bayham 3401 County of Elgin A 2019 OMPF Transitional Assistance(Line B2 -Line B1, if positive) $39,600 B Supporting Details 1. Sum of 2019 OMPF Grants, excluding Transitional Assistance $866,400 2. 2019 Guaranteed Support(Line B2a x Line B2b) $906,000 a. 2018 OMPF (Line A from 2018 Allocation Notice) $995,500 b. 2019 Guaranteed Level of Support(Line C) 91.0% C 2019 Guaranteed Level of Support(Line Cl + Line C2) 91.0% 1. 2019 OMPF Minimum Guarantee 85.0% 2. Enhancement Based on Northern and Rural Municipal Fiscal Circumstances Index 6.0% Note:See line item descriptions on the following page. Issued:March 2019 Ontario Municipal Partnership Fund (OMPF) 2019 Transitional Assistance Calculation Insert Municipality of Bayham 3401 County of Elgin 2019 Transitional Assistance Calculation Insert-Line Item Descriptions A Represents the total Transitional Assistance funding the municipality will receive in 2019. 61 Sum of 2019 Assessment Equalization, Northern Communities, Rural Communities, and Northern and Rural Fiscal Circumstances Grants. B2 Guaranteed amount of funding through the 2019 OMPF B2a 2018 OMPF allocation B2b Represents the guaranteed level of support the municipality will receive from the Province through the 2019 OMPF. For additional information, see the 2019 OMPF Technical Guide. Cl Reflects the minimum level of support for southern municipalities. Reflects the enhancement to the minimum level of support based on the municipality's Northern and Rural C2 MFCI. Note:Grant components are rounded up to multiples of$100. Ontario Ministry of Finance Provincial-Local Finance Division Issued:March 2019 Ontario Municipal Partnership Fund (OMPF) t1 'Ontarjo 2019 Northern and Rural Municipal Fiscal Circumstances Index Municipality of Bayham 3401 County of Elgin A Northern and Rural Municipal Fiscal Circumstances Index 5.4 The Northern and Rural Municipal Fiscal Circumstances Index(MFCI) measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the province on a scale of 0 to 10.A lower MFCI corresponds to relatively positive fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. The Northern and Rural MFCI is determined based on six indicators that are classified as either primary or secondary, to reflect their relative importance in determining a municipality's fiscal circumstances. The table below provides a comparison of the indicator values for the Municipality to the median for northern and rural municipalities. B Northern and Rural MFCI -Indicators Bayham M Median Primary Indicators 1. Weighted Assessment per Household $267,515 $273,000 2. Median Household Income $65,254 $69,000 Secondary Indicators 3.Average Annual Change in Assessment(New Construction) 2.4% 1.0% 4. Employment Rate 56.8% 56.0% 5. Ratio of Working Age to Dependent Population 156.0% 170.0% 6. Per cent of Population Above Low-Income Threshold 80.7% 86.0% Note:An indicator value that is higher than the median corresponds to relatively positive fiscal circumstances, while a value below the median corresponds to more challenging fiscal circumstances. Additional details regarding the calculation of the Northern and Rural MFCI are provided in the 2019 OMPF Technical Guide, as well as in the customized 2019 Northern and Rural MFCI Workbook. Issued:March 2019 Ontario Municipal Partnership Fund (OMPF) 2019 Northern and Rural Municipal Fiscal Circumstances Index Municipality of Bayham 3401 County of Elgin 2019 Northern and Rural Municipal Fiscal Circumstances Index -Line Item Descriptions A The municipality's 2019 Northern and Rural MFCI.Additional details are provided in the municipality's customized 2019 Northern and Rural MFCI Workbook. Refers to the total assessment for a municipality weighted by the tax ratio for each class of property B1 (including payments in lieu of property taxes retained by the municipality)divided by the total number of households. B2 Statistics Canada's measure of median income for all private households in 2015. B3 Measures the five-year(2013-2018) average annual change in a municipality's assessment, for example, as a result of new construction or business property closures, excluding the impact of reassessment. B4 Statistics Canada's measure of number of employed persons, divided by persons aged 15 and over. B5 Statistics Canada's measure of working age population (aged 15 to 64), divided by youth (aged 14 and under) and senior population (aged 65 and over). Statistics Canada's measure of the population in private households above the low-income threshold for B6 Ontario compared to the total population in private households. Ontario Ministry of Finance Provincial-Local Finance Division Issued:March 2019 r);._ Ontario Municipal Partnership Fund (OMPF) r'�• Ontario 2019 Farm Area Measure Insert Municipality of Bayham 3401 County of Elgin A Farm Area Measure(Line B1 /Line B2) 82.9% The Farm Area Measure(FAM) represents the percentage of a municipality's land area comprised of farm land. Farm Land Area = Farm Area Measure Municipal Land Area B Supporting Details 1. Farm Land Area 50,179 acres 2. Municipal Land Area 60,533 acres The Rural Communities Grant includes a funding enhancement for municipalities with a Farm Area Measure of more than 70 per cent, based on a sliding scale. Eligible municipalities receive this funding as part of their Rural Communities Grant allocation.Additional details regarding the calculation of the Farm Area Measure are provided in the 2019 OMPF Technical Guide, as well as in the municipality's customized 2019 OMPF Workbook. Note:See line item descriptions on the following page. Issued:March 2019 Ontario Municipal Partnership Fund (OMPF) 2019 Farm Area Measure Insert Municipality of Bayham 3401 County of Elgin 2019 Farm Area Measure Insert-Line Item Descriptions A Represents the percentage of a municipality's land area comprised of farm land.Additional details regarding the calculation of the Farm Area Measure are provided in the 2019 OMPF Technical Guide. B1 The number of acres of land for properties in the farm property tax class. B2 The total number of acres of land in the municipality. Ontario Ministry of Finance Provincial-Local Finance Division Issued:March 2019 -g,AYHA "47,tijt REPORT CAO Cirtunity TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: March 21, 2019 REPORT: CAO-19/19 SUBJECT: PROJECT OJIBWA SECTION 1 -BACKGROUND On April 5, 2012, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-037, being a by-law pursuant to Section 107 of the Municipal Act, 2001, to authorize a municipal guarantee for borrowing by the Elgin Military Museum. A copy of By-law No. 2012-037 is attached hereto as Appendix 'A'. On August 2, 2012, the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-089, being a by-law to authorize an irrevocable standby letter of credit facility with the Royal Bank of Canada, to guarantee borrowing by the Elgin Military Museum to the maximum amount of six million dollars ($6,000,000.00). A copy of By-law No. 2012-089 is attached hereto as Appendix 'B'. On March 10, 2015 the Royal Bank of Canada served the Elgin Military Museum with a demand for payment of the indebtedness. On March 20, 2015 when the Elgin Military Museum was not able to make the demanded payment the Municipality of Bayham letter of credit was called on by the Royal Bank of Canada pursuant By-law No. 2012-089. On March 12, 2015 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2015-027, being a by-law to authorize the external borrowing upon debentures in the amount of six million dollars ($6,000,000) from the Toronto Dominion Bank for the purposes of the Municipality of Bayham. A copy of By-law No. 2015-027 is attached hereto as Appendix 'C'. By-law No. 2015-027 authorized debt financing in the amount of six million dollars ($6,000,000) from the Toronto-Dominion Bank for a ten (10) year term loan, twenty-five year (25) amortization period, in the amount of six million dollars ($6,000,000.00), at a rate of interest of 2.71 % per annum. The Municipality of Bayham pays $330,671.40 annually until 2025 at which time the subject term loan expires and a new term and interest rate will be required to be obtained for the remaining principle of $4,073,431.49. Elgin Military 6YwMunicipality of t . -037 ham Ba Museum GuarantorshipNo2012 y Agreement By-Law No.2012-089 $6 Million Dollar Letter Credit Elgin Military RBC - RBC Museum By-Law No.2095-027 $6 Million Dollar Loan Project Ojibwa — 1417.4114617 Plain-A1111111111101111 SECTION 2 -STATEMENT OF CLAIM—MAMMOET CANADA EASTERN LTD. & HEDDLE MARINE SERVICE INC. On October 17th, 2014 the Municipality of Bayham was served with a Statement of Claim by Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. in which Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. claimed that they were owed a cumulative amount of one million, one hundred thirty one thousand, and eight dollars and ninety-two cents ($1,131,008.92) by the Elgin Military Museum and the Municipality of Bayham. Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. named the Municipality of Bayham as a defendant concerning the debt of the Elgin Military Museum, on the theory that the Municipality of Bayham was a proponent, rather than a supporter, of the financial model and because the Elgin Military Museum had allegedly not paid them in full. The Municipality of Bayham was required to defend this action on its own behalf. On June 27, 2018 the Municipality of Bayham settled with Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. in the amount of$200,000. The June 27, 2018 settlement, attached hereto as Appendix `D', includes the following provisions: • Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. execute a Full and Final Release of the Municipality of Bayham in the form agreed upon by the Municipal Solicitor. • The parties agreed that settlement did not, nor was it intended to, affect the rights of Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. to pursue their action against the Elgin Military Museum. • The settlement specifically indicated that the payment by the Municipality of Bayham was in no way an admission of any liability by the Municipality of Bayham, who in fact denied any liability. The June 27, 2018 Municipality of Bayham settlement with Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. ended the Municipality of Bayham involvement and liabilities associated with the subject Statement of Claim by Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. On December 21, 2018 Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. received judgment against the Elgin Military Museum as follows: • Elgin Military Museum to pay Mammoet Canada Eastern Ltd. the sum of$410,529.50. • Elgin Military Museum to pay Heddle Marine Service Inc. the sum of $420,416.42. SECTION 3 -STATEMENT OF CLAIM—MUNICIPALITY OF BAYHAM On May 17, 2016 the Municipality of Bayham received judgement in the amount of six million dollars ($6,000,000) against the Elgin Military Museum. The judgement was registered on May 31, 2016 as a Writ of Seizure & Sale, a copy is attached hereto as Appendix 'E'. The Municipality of Bayham subsequently commenced exploring legal options to seek to enforce and collect upon the judgement against the Elgin Military Museum. Enforcement of collection was ultimately deferred until the conclusion of the Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. Statement of Claim against the Elgin Military Museum. Deferral of enforcement actions was conducted as the Elgin Military Museum had filed a cross-claim against Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. in the combined amount of$1 million (Mammoet Canada Eastern Ltd. ($800,000) and Heddle Marine Service Inc. ($200,000)) which had the possibility to produce funds that the Municipality of Bayham may have been able to obtain as a Creditor. The Elgin Military Museum cross-claim was dismissed on December 21, 2018. Due to the number and type of Creditors of the Elgin Military Museum it is highly unlikely the Municipality of Bayham will ever be able to recover the monies owed to it. The liabilities of the Elgin Military Museum significantly exceed the value of the assets of the Elgin Military Museum. At this time Municipality of Bayham Writ of Seizure & Sale enforcement options are likely to result in a net of additional expenses and liabilities incurred by the Municipality of Bayham. SECTION 4— MUNICIPALITY OF BAYHAM FINANCIAL INFORMATION In addition to the financial requirements of By-law No. 2015-027 (debt financing six million dollars ($6,000,000) from The Toronto-Dominion Bank) that requires the Municipality of Bayham to pay $330,671.40 annually until 2025 at which time the subject term loan expires and a new term and interest rate will be required to be obtained for the remaining principle of$4,073,431.49, the Municipality of Bayham has incurred the following legal costs associated with Project Ojibwa: Municipality of Bayham Legal Expense YEAR AMOUNT NOTES 2012 $4,649.24 2013 $6,659.23 2014 $33,850.27 2015 $193,724.52 *Includes $100,545.19 Guarantorship Fees 2016 $73,990.88 2017 $48,721.80 *Includes $200,000 Mammoet Canada Eastern 2018 $245,712.50 Ltd. and Heddle Marine Service Inc. settlement TOTAL $607,308.44 At this time no additional legal expenses are anticipated in association with Project Ojibwa beyond the financial requirements of By-law No. 2015-027. SECTION 5— MUNICIPALITY OF BAYHAM— FUTURE ACTIONS At this time, subject to change, the Municipality of Bayham will take the following actions in regards to the Elgin Military Museum and Project Ojibwa: 1. Retain the Writ of Seizure & Sale registered on title indefinitely. 2. Take no further legal action at this time. Due to the number and type of Creditors of the Elgin Military Museum it is highly unlikely the Municipality of Bayham will ever be able to recover the monies owed to it. The liabilities of the Elgin Military Museum significantly exceed the value of the assets of the Elgin Military Museum. Writ of Seizure & Sale enforcement options are likely to result in a net of additional expenses and liabilities incurred by the Municipality of Bayham. 3. Take absolutely no involvement with the ownership or operation of the HMCS Ojibwa, or subject lands. 4. Consider, in the 2020 Budget, funding a $50,000-$100,000 annual financial allocation to the Liability Reserve so the Municipality of Bayham has funds allocated to make a lump sum payment in 2025 when the term loan expires to reduce the remaining principle amount of $4,073,431.49 prior to obtaining a new term and interest rate for the remaining principle. SECTION 6—ADDITIONAL INFORMATION 1) Why did the Municipality of Bayham have to pay the six million dollars ($6,000,000)? On August 2, 2012 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2012-089 being a by-law to authorize an irrevocable standby letter of credit facility with the Royal Bank of Canada, to guarantee borrowing by the Elgin Military Museum to the maximum amount of six million dollars ($6,000,000.00). The Elgin Military Museum borrowed money through a credit facility with the Royal Bank of Canada, against the six million dollar letter of credit. The Elgin Military Museum failed to make payments on the loan and the Royal Bank of Canada called upon the Municipality of Bayham irrevocable letter of credit in the amount of six million dollars ($6,000,000.00). 2) Where does the money to pay the six million dollar ($6,000,000) letter of credit come from? The Council of the Corporation of the Municipality of Bayham approved a plan where the Municipality debt financed the six million dollars ($6,000,000) from the Toronto-Dominion Bank for a ten (10) year term loan, twenty-five year (25) amortization period, in the amount of six million dollars ($6,000,000.00), at a rate of interest of 2.71% per annum. This requires loan payments of$27,555.95/month. In 2015 from March — December (ten (10) months) the Municipality utilized reserves to pay the amount required ($275,559.50). In 2016-2025, the Municipality of Bayham incorporates $330,671.40 into the tax levy in the Operating Budget under the General Government section. In 2025 when the subject term loan expires a new term and interest rate will be required to be obtained for the remaining principle of $4,073,431.49. 3) Has the Municipality of Bayham approached upper levels of government for financial assistance and/or support? The Municipality of Bayham has, at this time, exhausted all possibilities for financial assistance or general assistance, including from upper levels of government. Ultimately, as a result of By-law No. 2012-037, being a by-law pursuant to Section 107 of the Municipal Act, 2001, to authorize a municipal guarantee for borrowing by the Elgin Military Museum, the Municipality of Bayham is responsible for the debt. No federal, provincial or private sector organization provides municipal financial support for debt reduction purposes. 4) Who is now responsible for the HMCS Ojibwa? As of the date of this report the HMCS Ojibwa is under the ownership and control of the Elgin Military Museum. 5) Does the Municipality of Bayham paying the six million dollar letter of credit leave the Elgin Military Museum with no responsibility for its actions, specifically financial responsibility? As a result of the Municipality of Bayham Writ of Seizure & Sale the Municipality of Bayham is a Judgement Creditor of the Elgin Military Museum. Although numerous possibilities exist pertaining to future consequences for the Elgin Military Museum it seems likely that the Elgin Military Museum will be stripped of its assets by Creditors through the legal system and/or declare bankruptcy. 6) Will the Municipality of Bayham ever get the money for the six million dollar ($6,000,000) letter of credit back? On May 17, 2016 the Municipality received judgement in the amount of six million dollars ($6,000,000) against the Elgin Military Museum. The judgement was registered on May 20, 2016 as a Writ of Seizure & Sale. Due to the number and type of Creditors of the Elgin Military Museum it is highly unlikely the Municipality of Bayham will ever be able to recover the monies owed to it. The liabilities of the Elgin Military Museum significantly exceed the value of the assets of the Elgin Military Museum. At this time Municipality of Bayham Writ of Seizure & Sale enforcement options are likely to result in a net of additional expenses and liabilities incurred by the Municipality of Bayham. 7) What did the Municipality of Bayham get out of paying the six million dollar ($6,000,000) letter of credit? As a result of By-law No. 2012-089, passed on August 2, 2012, being a by-law to authorize an irrevocable standby letter of credit facility with the Royal Bank of Canada, to guarantee borrowing by the Elgin Military Museum to the maximum amount of six million dollars ($6,000,000.00) the Municipality of Bayham had a contractual requirement to the Royal Bank of Canada to pay the six million dollars ($6,000,000). The Municipality did not get anything tangible from paying the amount. The Municipality of Bayham paid its debt to the Royal Bank pursuant to By-law No. 2012-089. RECOMMENDATION 1. THAT Report CAO-19/19 re Project Ojibwa be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham direct Report CAO- 19/19 re Project Ojibwa be posted on the municipal website. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2012-037 A BY-LAW TO AUTHORIZE THE EXECUTION OF A GUARANTOR AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND THE ELGIN MILITARY MUSEUM WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into a Guarantor agreement with the Elgin Military Museum; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Elgin Military Museum and the Municipality of Bayham. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5TH DAY OF APRIL 2012 • YOR CLERK cii f ,��L ��.2. — v 3 7 March 15, 2012 Elgin Military Museum Guarantor Agreement—Project Ojibwa 1. The Municipality of Bayham (the Municipality) will act as guarantor for the Elgin Military Museum (the Museum) on an appropriate line of credit, loan or similar financial instrument, for the purpose of the relocation of the HMCS Ojibwa from its current location in Halifax NS to its placement on lands located at the easterly side of the harbour in Port Burwell, ON. The line of credit is to used only for eligible expenses, which shall only be those incurred for such move commencing March 23, 2012 and terminating approximately September 8, 2012. Such line of credit/loan shall not exceed $6,000,000. 2. The Municipality will not be guarantor for any expenses relative to the restoration or ongoing maintenance of HMCS Ojibwa upon its placement at Port Burwell, for the construction of any interpretive centre, museum, or similar structure(s) at the site, nor any future operating costs for such facility. 3. Fulfilling the role as guarantor as noted in paragraph 1 shall be subject to the following: a) The Museum has made best efforts to exhaust other financing mechanisms including surety bonding. b) The Museum shall establish banking arrangements for Project Ojibwa separate from current operations for its facility at St. Thomas. c) The Museum shall establish an independent line of credit/loan to the maximum it can establish (the Primary Account) and shall utilize such for all borrowing prior to utilizing the line of credit/loan subject of this agreement (the Secondary Account). d) Any and all agreements required by any financial institution relative to the Municipality acting as guarantor shall be to the satisfaction of the Municipality at its sole discretion. e) The Museum shall provide copies of all contract agreements over $5,000 regarding the move of HMCS Ojibwa to the Municipality for review (in confidence if applicable). f) Any draws/payments from the Secondary account in excess of$5,000 shall require prior approval from the Municipality as represented by its Treasurer or Administrator. g) The Museum shall apply all fundraising, grant and operational revenues associated with Project Ojibwa to reduce the Secondary Account forthwith, prior to the Primary Account, and shall retire the letter of credit/loan as quickly as possible, to enable the municipality to be released as guarantor. h) The museum shall not undertake construction activities excepting those required for the move and placement of HMCS Ojibwa prior to retiring the Secondary Account, unless the Municipality consents. i) In the event of any default by the Museum, any and all assets of the Museum, excepting artifacts, shall be liquidated and applied to the Secondary Account before any payment by the municipality. j) The Museum will provide a monthly financial report to the Municipality regarding the status of Project Ojibwa. March 15, 2012 k) The Museum shall retain a professional fundraiser for assistance with Project Ojibwa within three (3) weeks of completion of this agreement. Alternate arrangements may be permitted by mutual agreement. I) Any and all expenses of the Municipality incurred in order to act as guarantor for the museum, including but not limited to interest costs, shall be recoverable from the museum. Dated this.5i day of 1� 2012. Munici�ty of Bayham EI: Milita * useu THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2012-089 BEING A BY-LAW TO AUTHORIZE AN IRREVOCABLE STANDBY LETTER OF CREDIT FACILITY WITH THE ROYAL BANK OF CANADA WHEREAS Section 11 (2) (5) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a lower-tier municipality may pass by-laws respecting the economic, social and environmental well-being of the municipality, and; WHEREAS Section 11 (3) (5) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that a lower-tier municipality may pass by-laws respecting matters within the culture, parks, recreation and heritage sphere of jurisdiction, and WHEREAS Section 107 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides a municipality may make grants, on such terms as to security and otherwise as the council considers appropriate, to any person, group or body, including a fund, within or outside the boundaries of the municipality for any purpose that council considers to be in the interests of the municipality, and WHEREAS Section 107 (2) (a) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that such grants include the power to guarantee a loan and to make a grant by way of loan and to charge interest on the loan, and; WHEREAS the Council of the Municipality of Bayham approved a Guarantor Agreement with the Elgin Military Museum with By-law 2012-37; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Treasurer be authorized to sign the Irrevocable Standby Letter of Credit Facility with the Royal Bank of Canada, in the amount of up to $6,000,000, as set out in Schedule 'A'. 2. THAT this by-law shall come into force and effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 2"d Day of August,2012. w._ MAd'66 OR CL RK . "I. -di la 1.,:. 21 .1" • .5-r ,..;1•PJC::;"".!': '1,..,.7.: %MITE,ENT FOR STAMM:Era 07 c:C3 7 03 GLA3A...,112 . . e.4rianforr 32012 5.71—DiAl.SANE OF CANADA __,.. 110.CRAMPS&;Whist 01.A '-'---- - --1 4711 MK ST 1 gdlitt2,..... WOOOITOCIL ON MS ill ifiwieNcluty,-- roots n ant bri-Muftis tillhendly...tr P.'plunt fdr-*IMO Trnnra /--- _ _ =trams ream*PON 0 lAWIV311 Malone" 12. Smirch Wrest n . 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SPA, Corn-r r- — . ow Xont Res, Adircr.,.zho.vs no.1 0 Seneildtre Mart taloa a font.'tearAng bo-*to used der saarseen soy be E3 extonded bead en the.rospdreinteed Nci s wit,.rc or Gummi.maul..two,al(known nt cf.cmptio or Ma-anarnaara Is., b1.45 Sam erd 1 i.4 iv.len Woo[a.•nplarr, Praaradei rare Willa=glair."a DIf sysd Clam Sand. :.4. BT oft-a THIS POMP. TF1 auntrall rfar-AV-. "--- — —--------/ ACINtleampate. AGMS AND Off gas THE PdFCIEMATIMI ,9.DELIMIT NETTISCrIONS--NW MAY IN CAUCA fetniPiele amass I&for betwfichwy outside Cenotia)(Eldon O.at I CONTAINED WAIN ANO THE Ilisims ONO COMMONS UT OUT ON "VP NEXT Ma- IN FE CASE OF :ODOSPORATED ff.Sexafloiery 4 Al.,troot COPA Nite AND WHIR ONCIANITAT1ONS,TIES FORM VIM E- ,D Other les MP Cain*: : NORay Manna ant40112ED OrfrOiAr.a. trAMITY WI. 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A Imo .r q Mr.,6.i 0 C ,a V .1.:. .. 41Xn....1111 4- "1m:16 IC..n.AL r__ F.I ..___ .,.........„KUM ..... .....440,...y.y.-•Aw. . . .___ ..—.. . ORIGOcht.-FORWARD 10 YOUR IFIANON OR MAXON WIN=canna Schedule A to application for Standby Letter of Credit dated August 3,2012 We hereby issue this 1,-evocable standby latter of c+ d:t no. in your f' our for the account of The Corporation of the Municipality of Ba sham to secure barkina fa I::t'es by way of loans and any ether banking se vices wnetsoever ranted ar to.3e granted by your bank to Tie Erg rr Ml1 tart'Museum !tic. ikentiited as"Project aj.bwa"expenses. General operating accoalts and ban facilities am exc.udcd from this guarantee. At .st 3,2012 AGRi MEMILiEdi TO: ROYAL BANK OF CAI ACA SPEC'": AP`'I.ICATION AND AGREEMaIT FOR STANDBY 1.E^'ER OF Ci IT OR G.:ARACEE DATED August 3,2312(THEnAPPLICATION")mini)BY"•"HE UI VERSIGNED (THE"CUSTOMER'AND ADDRESSED TO ROYAL BANK OF CANADAE'BANKI' ) In co1srderakic,of the Bank issuing the Credit rete. to on the reverse sic.e of Jle Application, the Customer acknowledges and agrees as follows: 1, The Bank in is c$ e y as the BeretTcloy of the Cted:t ',the de net,m be ard treated for all purposes s`.s a party that Is separate and distinct from the Bar,in Its capacity as the issuer of the Crecrit,and therefore as a"tl rd party"witten the meaning of TCC SOO. 2. The covenants and.greements 3"`the Customer set out on tr!e reties side of e+e he r%n app,;,it accordance with their terns,and the Customer waves any defence Met might at my time e:e«st or arise by reason of the Bank tang bat tt a Issuer and the Beneficiary o the Credit Corporation of the Munidpality cf Bay,arm "de,?J pew; Per �� 1-rea s.urec- Pcknowledged and Accepted ' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-027 BEING A BY-LAW TO AUTHORIZE THE EXTERNAL BORROWING UPON DEBENTURES IN THE AMOUNT OF SIX MILLION DOLLARS($6,000,000.00) FROM THE TORONTO- DOMINION BANK("TD") FOR THE PURPOSES OF THE MUNICIPALITY OF BAYHAM WHEREAS on April 5th, 2012 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-037, being a by-law, passed pursuant to Section 107 of the Municipal Act, 2001, as amended, to authorize the execution of a Guarantorship Agreement between the Municipality of Bayham and the Elgin Military Museum; AND WHEREAS on August 2"6, 2012 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-089, being a by-law to authorize an irrevocable standby letter of credit with the Royal Bank of Canada in the amount of six million dollars ($6,000,000.00); AND WHEREAS on March 10, 2015 the Royal Bank of Canada called upon the Municipality of Bayham standby letter of credit in the amount of six million dollars ($6,000,000.00); AND WHEREAS Section 401(1) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides that a Municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescribed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS the Municipality of Bayham Treasurer updated the Municipality of Bayham's most recent annual debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing in accordance with the applicable regulation and, prior to authorizing the financial arrangement, the Treasurer determined that the estimated annual amount payable in respect of the proposed financial arrangement, would not cause the Municipality to exceed the updated limit of annual debt and financial obligations and that the approval of the proposed financial arrangement, by the Ontario Municipal Board, was not required; AND WHEREAS the Council of Municipality of Bayham desires to enter into a financial arrangement, with The Toronto-Dominion Bank ("TD") for a ten (10) year term loan, twenty- five year(25) amortization period, in the amount of six million dollars ($6,000,000.00), at a rate of interest of 2.71% per annum. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: 1. THAT the Mayor and the Treasurer are hereby authorized to execute the financial arrangements with the The Toronto-Dominion Bank ("TD") attached hereto as Schedule 'A', on behalf of the Municipality. 2. THAT the proceeds realized in respect of the long term loan shall be applied to the costs incurred for the Municipality of Bayham Project Ojibwa letter of credit financing. 3. THAT the Treasurer is authorized to make the monthly principal and interest payments outlined in Schedule 'B' to satisfy the requirements of the long term loan arrangement with The Toronto-Dominion Bank ("TD"). 4. THAT the Treasurer shall present a refinancing plan for the amount outstanding as at March 20, 2025 noted on Schedule 'B', at the last meeting of Council prior to March 20, 2025. a. Note: Payments may vary slightly due to daily interest calculations 5. THAT this By-law shall take effect on the day of passing. READ A FIRST, SECOND APJ TH:RD TIM AND FINALLY PASSED THIS 12TH DAY OF MARCH 2015. MAYOR CLERK ID Commercial Banking COMMERCIAL LOAN AMORTIZATION SCHEDULE Enter values1 Client Name:Municipality of Bayham Loan amount $ 6,000,000.00 Soles Branch: London CBC Annual Interest Rate 2.71 % Loan Number:TBD Monthly Equivalent Rate_ 2.71 % Rate Term In months 120 Loan summary Amortization period In months 300 61 Scheduled payment actual $ 27,557.15 Number of payments per year 12 Payment frequency monthly Start Dote 20-Mar-15 Scheduled number of payments 120 First Payment Date 20-Apr-15 Total interest $ 1,380,289.49 Rate Term Maturity Date U rct;2.),)025 Balance at End of Rate Term $ 4,073,431.49 PytNo Payment Dale Beginning Balance Scheduled Payment Principal Interest Ending Balance Cumulative Interest Days 1 20/04/2015 6,000,000.00 27,557.15 13,747.29 13,809.86 5,986,252.71 13,809.86 31 2 20/05/2015 5,986,252.71 27,557.15 14,223.39 13,333.76 5,972,029.33 27,143.63 30 3 20/06/2015 5,972,029.33 27,557.15 13,811.67 13,745.48 5,958,217.66 40,889.11 31 4 20/07/2015 5,958,217.66 27,557.15 14,285.83 13,271.32 5,943,931.83 54,160.43 30 5 20/08/2015 5,943,931.83 27,557.15 13,876.34 13,680.81 5,930,055.49 67,841.24 31 6 20/09/2015 5,930,055.49 27,557.15 13,908.27 13,648.88 5,916,147.22 81,490.12 31 7 20/10/2015 5,916,147.22 27,557.15 14,379.54 13,177.61 5,901,767.68 94,667.73 30 8 20/11/2015 5,901,767.68 27,557.15 13,973.38 13,583.77 5,887,794.30 108,251.50 31 9 20/12/2015 5,887,794.30 27,557.15 14,442.69 13,114.46 5,873,351.60 121,365.95 30 10 20/01/2016 5,873,351.60 27,557.15 14,038.79 13,518.36 5,859,312.82 134,884.32 31 11 20/02/2016 5,859,312.82 27,557.15 14,071.10 13,486.05 5,845,241.72 148,370.37 31 12 20/03/2016 5,845,241.72 27,557.15 14,971.46 12,585.69 5,830,270.25 160,956.05 29 13 20/04/2016 5,830,270.25 27,557.15 14,137.94 13,419.21 5,816,132.31 174,375.26 31 14 20/05/2016 5,816,132.31 27,557.15 14,602.31 12,954.84 5,801,530.00 187,330.10 30 15 20/06/2016 5,801,530.00 27,557.15 14,204.09 13,353.06 5,787,325.90 200,683.15 31 16 20/07/2016 5,787,325.90 27,557.15 14,666.48 12,890.67 5,772,659.43 213,573.83 30 17 20/08/2016 5,772,659.43 27,557.15 14,270.54 13,286.61 5,758,388.88 226,860.43 31 18 20/09/2016 5,758,388.88 27,557.15 14,303.39 13,253.76 5,744,085.49 240,114.19 31 19 20/10/2016 5,744,085.49 27,557.15 14,762.79 12,794.36 5,729,322.70 252,908.55 30 20 20/11/2016 5,729,322.70 27,557.15 14,370.29 13,186.86 5,714,952.41 266,095.41 31 21 20/12/2016 5,714,952.41 27,557.15 14,827.68 12,729.47 5,700,124.73 278,824.88 30 22 20/01/2017 5,700,124.73 27,557.15 14,437.49 13,119.66 5,685,687.24 291,944.54 31 23 20/02/2017 5,685,687.24 27,557.15 14,470.72 13,086.43 5,671,216.52 305,030.97 31 24 20/03/2017 5,671,216.52 27,557.15 15,767.23 11,789.92 5,655,449.28 316,820.88 28 25 20/04/2017 5,655,449.28 27,557.15 14,540.32 13,016.83 5,640,908.96 329,837.71 31 26 20/05/2017 5,640,908.96 27,557.15 14,992.60 12,564.55 5,625,916.36 342,402.26 30 27 20/06/2017 5,625,916.36 27,557.15 14,608.29 12,948.86 5,611,308.06 355,351.11 31 28 20/07/2017 5,611,308.06 27,557.15 15,058.54 12,498.61 5,596,249.52 367,849.72 30 29 20/08/2017 5,596,249.52 27,557.15 14,676.58 12,880.57 5,581,572.95 380,730.30 31 30 20/09/2017 5,581,572.95 27,557.15 14,710.36 12,846.79 5,566,862.59 393,577.09 31 31 20/10/2017 5,566,862.59 27,557.15 15,157.54 12,399.61 5,551,705.05 405,976.70 30 32 20/11/2017 5,551,705.05 27,557.15 14,779.10 12,778.05 5,536,925.95 418,754.75 31 33 20/12/2017 5,536,925.95 27,557.15 15,224.22 12,332.93 5,521,701.74 431,087.69 30 34 20/01/2018 5,521,701.74 27,557.15 14,848.16 12,708.99 5,506,853.58 443,796.68 31 35 20/02/2018 5,506,853.58 27,557.15 14,882.33 12,674.82 5,491,971.24 456,471.49 31 36 20/03/2018 5,491,971.24 27,557.15 16,139.87 11,417.28 5,475,831.37 467,888.77 28 37 20/04/2018 5,475,831.37 27,557.15 14,953.74 12,603.41 5,460,877.64 480,492.19 31 38 20/05/2018 5,460,877.64 27,557.15 15,393.61 12,163.54 5,445,484.03 492,655.73 30 39 20/06/2018 5,445,484.03 27,557.15 15,023.59 12,533.56 5,430,460.45 505,189.30 31 40 20/07/2018 5,430,460.45 27,557.15 15,461.36 12,095.79 5,414,999.09 517,285.09 30 41 20/08/2018 5,414,999.09 27,557.15 15,093.75 12,463.40 5,399,905.34 529,748.49 31 42 20/09/2018 5,399,905.34 27,557.15 15,128.49 12,428.66 5,384,776.85 542,177.15 31 43 20/10/2018 5,384,776.85 27,557.15 15,563.11 11,994.04 5,369,213.73 554,171.18 30 44 20/11/2018 5,369,213.73 27,557.15 15,199.13 12,358.02 5,354,014.60 566,529.20 31 45 20/12/2018 5,354,014.60 27,557.15 15,631.63 11,925.52 5,338,382.97 578,454.72 30 46 20/01/2019 5,338,382.97 27,557.15 15,270.09 12,287.06 5,323,112.88 590,741.78 31 47 20/02/2019 5,323,112.88 27,557.15 15,305.24 12,251.91 5,307,807.64 602,993.69 31 48 20/03/2019 5,307,807.64 27,557.15 16,522.73 11,034.42 5,291,284.91 614,028.11 28 49 20/04/2019 5,291,284.91 27,557.15 15,378.50 12,178.65 5,275,906.41 626,206.76 31 50 20/05/2019 5,275,906.41 27,557.15 15,805.61 11,751.54 5,260,100.80 637,958.30 30 51 20/06/2019 5,260,100.80 27,557.15 15,450.27 12,106.88 5,244,650.53 650,065.18 31 52 20/07/2019 5,244,650.53 27,557.15 15,875.23 11,681.92 5,228,775.30 661,747.10 30 53 20/08/2019 5,228,775.30 27,557.15 15,522.37 12,034.78 5,213,252.93 673,781.88 31 54 20/09/2019 5,213,252.93 27,557.15 15,558.10 11,999.05 5,197,694.83 685,780.93 31 55 20/10/2019 5,197,694.83 27,557.15 15,979.82 11,577.33 5,181,715.01 697,358.26 30 56 20/11/2019 5,181,715.01 27,557.15 15,630.69 11,926.46 5,166,084.32 709,284.72 31 57 20/12/2019 5,166,084.32 27,557.15 16,050.23 11,506.92 5,150,034.10 720,791.65 30 58 20/01/2020 5,150,034.10 27,557.15 15,703.61 11,853.54 5,134,330.49 732,645.19 31 59 20/02/2020 5,134,330.49 27,557.15 15,739.75 11,817.40 5,118,590.74 744,462.59 31 60 20/03/2020 5,118,590.74 27,557.15 16,536.05 11,021.10 5,102,054.69 755,483.69 29 61 20/04/2020 5,102,054.69 27,557.15 15,814.04 11,743.11 5,086,240.65 767,226.80 31 62 20/05/2020 5,086,240.65 27,557.15 16,228.07 11,329.08 5,070,012.58 778,555.88 30 63 20/06/2020 5,070,012.58 27,557.15 15,887.79 11,669.36 5,054,124.79 790,225.24 31 64 20/07/2020 5,054,124.79 27,557.15 16,299.61 11,257.54 5,037,825.19 801,482.79 30 65 20/08/2020 5,037,825.19 27,557.15 15,961.87 11,595.28 5,021,863.31 813,078.06 31 66 20/09/2020 5,021,863.31 27,557.15 15,998.61 11,558.54 5,005,864.71 824,636.61 31 67 20/10/2020 5,005,864.71 27,557.15 16,407.10 11,150.05 4,989,457.60 835,786.65 30 68 20/11/2020 4,989,457.60 27,557.15 16,073.20 11,483.95 4,973,384.41 847,270.61 31 PytNo Payment Date Beginning Balance Scheduled Payment Principal Interest Ending Balance Cumulative Interest Days 69 20/12/2020 4,973,384.41 27,557.15 16,479.45 11,077.70 4,956,904.96 858,348.31 30 70 20/01/2021 4,956,904.96 27,557.15 16,148.12 11,409.03 4,940,756.84 869,757.34 31 71 20/02/2021 4,940,756.84 27,557.15 16,185.29 11,371.86 4,924,571.55 881,129.20 31 72 20/03/2021 4,924,571.55 27,557.15 17,319.44 10,237.71 4,907,252.12 891,366.92 28 73 20/04/2021 4,907,252.12 27,557.15 16,262.40 11,294.75 4,890,989.71 902,661.66 31 74 20/05/2021 4,890,989.71 27,557.15 16,662.97 10,894.18 4,874,326.74 913,555.84 30 75 20/06/2021 4,874,326.74 27,557.15 16,338.19 11,218.96 4,857,988.55 924,774.80 31 76 20/07/2021 4,857,988.55 27,557,15 16,736.48 10,820.67 4,841,252.07 935,595.47 30 77 20/08/2021 4,841,252.07 27,557.15 16,414.31 11,142.84 4,824,637.76 946,738.31 31 78 20/09/2021 4,824,837.76 27,557.15 16,452.09 11,105.06 4,808,385.67 957,843.37 31 79 20/10/2021 4,808,385.67 27,557.15 16,846.96 10,710.19 4,791,538.71 968,553.56 30 80 20/11/2021 4,791,538.71 27,557.15 16,528.73 11,028.42 4,775,009.97 979,581.97 31 81 20/12/2021 4,775,009.97 27,557.15 16,921.31 10,635.84 4,758,088.66 990,217.81 30 82 20/01/2022 4,758,088.66 27,557.15 16,605.72 10,951.43 4,741,482.94 1,001,169.24 31 83 20/02/2022 4,741,482.94 27,557.15 16,643.95 10,913.20 4,724,839.00 1,012,082.45 31 84 20/03/2022 4,724,839.00 27,557.15 17,734.66 9,822.49 4,707,104.33 1,021,904.93 28 85 20/04/2022 4,707,104.33 27,557.15 16,723.07 10,834.08 4,690,381.26 1,032,739.01 31 86 20/05/2022 4,690,381.26 27,557.15 17,109.81 10,447.34 4,673,271.45 1,043,186.35 30 87 20/06/2022 4,673,271.45 27,557.15 16,800.94 10,756.21 4,656,470.51 1,053,942.56 31 88 20/07/2022 4,656,470.51 27,557.15 17,185.34 10,371.81 4,639,285.17 1,064,314.37 30 89 20/08/2022 4,639,285.17 27,557.15 16,879.17 10,677.98 4,622,406.00 1,074,992.35 31 90 20/09/2022 4,622,406.00 27,557.15 16,918.02 10,639.13 4,605,487.98 1,085,631.48 31 91 20/10/2022 4,605,487.98 27,557.15 17,298.90 10,258.25 4,588,189.08 1,095,889.73 30 92 20/11/2022 4,588,189.08 27,557.15 16,996.77 10,560.38 4,571,192.31 1,106,450.11 31 93 20/12/2022 4,571,192.31 27,557.15 17,375.29 10,181.86 4,553,817.02 1,116,631.97 30 94 20/01/2023 4,553,817.02 27,557.15 17,075.89 10,481.26 4,536,741.14 1,127,113.24 31 95 20/02/2023 4,536,741.14 27,557.15 17,115.19 10,441.96 4,519,625.95 1,137,555.20 31 96 20/03/2023 4,519,625.95 27,557.15 18,161.28 9,395.87 4,501,464.67 1,146,951.07 28 97 20/04/2023 4,501,464.67 27,557.15 17,196.38 10,360.77 4,484,268.29 1,157,311.84 31 98 20/05/2023 4,484,268.29 27,557.15 17,568.90 9,988.25 4,466,699.38 1,167,300.08 30 99 20/06/2023 4,466,699.38 27,557.15 17,276.40 10,280.75 4,449,422.99 1,177,580.84 31 100 20/07/2023 4,449,422.99 27,557.15 17,646.52 9,910.63 4,431,776.47 1,187,491.47 30 101 20/08/2023 4,431,776.47 27,557.15 17,356.78 10,200.37 4,414,419.69 1,197,691.84 31 102 20/09/2023 4,414,419.69 27,557.15 17,396.73 10,160.42 4,397,022.96 1,207,852.26 31 103 20/10/2023 4,397,022.96 27,557.15 17,763.23 9,793.92 4,379,259.73 1,217,646.18 30 104 20/11/2023 4,379,259.73 27,557.15 17,477.65 10,079.50 4,361,782.07 1,227,725.67 31 105 20/12/2023 4,361,782.07 27,557.15 17,841.73 9,715.42 4,343,940.35 1,237,441.10 30 106 20/01/2024 4,343,940.35 27,557.15 17,558.95 9,998.20 4,326,381.40 1,247,439.30 31 107 20/02/2024 4,326,381.40 27,557.15 17,599.36 9,957.79 4,308,782.04 1,257,397.09 31 108 20/03/2024 4,308,782.04 27,557.15 18,279.69 9,277.46 4,290,502.34 1,266,674.54 29 109 20/04/2024 4,290,502.34 27,557.15 17,681.94 9,875.21 4,272,820.40 1,276,549.75 31 110 20/05/2024 4,272,820.40 27,557.15 18,039.88 9,517.27 4,254,780.52 1,286,067.02 30 111 20/06/2024 4,254,780.52 27,557.15 17,764.16 9,792.99 4,237,016.36 1,295,860.01 31 112 20/07/2024 4,237,016.36 27,557.15 18,119.63 9,437.52 4,218,896.73 1,305,297.53 30 113 20/08/2024 4,218,896.73 27,557.15 17,846.75 9,710.40 4,201,049.98 1,315,007.93 31 114 20/09/2024 4,201,049.98 27,557.15 17,887.83 9,669.32 4,183,162.15 1,324,677.25 31 115 20/10/2024 4,183,162.15 27,557.15 18,239.59 9,317.56 4,164,922.56 1,333,994.81 30 116 20/11/2024 4,164,922.56 27,557.15 17,970.98 9,586.17 4,146,951.58 1,343,580.98 31 117 20/12/2024 4,146,951.58 27,557.15 18,320.24 9,236.91 4,128,631.34 1,352,817.89 30 118 20/01/2025 4,128,631.34 27,557.15 18,054.51 9,502.64 4,110,576.83 1,362,320.53 31 119 20/02/2025 4,110,576.83 27,557.15 18,096.07 9,461.08 4,092,480.76 1,371,781.61 31 120 20/03/2025 4,092,480.76 27,557.15 19,049.27 8,507.88 4,073,431.49 1,380,289.49 28 This Schedule has been provided to you at your request for your convenience. While every reasonable effort has been made to ensure accurate calculations,we cannot guarantee them. The information contained herein is based on certain assumptions and Is for illustration purposes only. It is not to be relied on. The terms and conditions of the lending agreements you sign with TO shall govern your payment obligations and If there Is any Inconsistency between the information contained In this schedule and the terms and conditions of the lending agreements,the lending agreements shall govern. Any legal or tax Issues should be confirmed by your own legal or tax advisors. Court File No.: 14-49696 ONTARIO SUPERIOR COURT OF JUSTICE BETWEEN : MAMMOET CANADA EASTERN LTD., and HEDDLE MARINE SERVICE INC. Plaintiffs - and - THE ELGIN MILITARY MUSEUM INC. and THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Defendants MINUTES OF SETTLEMENT Mammoet Canada Eastern Ltd. and Heddle Marine Service Inc. ("Mammoet/Heddle") on the one hand and The Corporation of the Municipality of Bayham ("Bayham") on the other hand, none of which are under a disability, have agreed to settle the within action against Bayham on the following basis: 1. Bayham shall pay to Mammoet/Heddle the sum of TWO HUNDRED THOUSAND ($200,000.00) DOLLARS, inclusive of interest and costs. 2. Mammoet/Heddle shall execute a Full and Final Release in the form agreed upon by counsel acting reasonable. 3. The parties hereto hereby agree that this settlement does not, nor is it intended to, affect the rights of Mammoet/Heddle to pursue their action against THE ELGIN MILITARY MUSEUM INC. 4. These Minutes of Settlement may be signed in counterpart and shall be effective in fax or .pdf format. IN WITNESS WHEREOF, Mammoet Canada Eastern Ltd. has hereto set it respective hand and seal as witnessed, where required, by the hand of its - 2 - officer duly authorized in that regard, as of the day of July, 2018, at Ontario. Mammoet Canada Eastern Ltd. IN WITNESS WHEREOF, Heddle Marine Service Inc. has hereto set it respective hand and seal as witnessed, where required, by the hand of its officer duly authorized in that regard, as of the day of July, 2018, at Ontario. Heddle Marine Service Inc. IN WITNESS WHEREOF, The Corporation of the Municipality of Bayham has hereto set it respective hand and seal as witnessed, where required, by the hand of its officer duly authorized in that regard, as of the day of July, 2018, at Ontario. The Corporation of the Municipality of Bayham `,�iiilSc�r1r 6zt, 0,. �a�47 Court File No.: 1014/15 C') ONTARIO • SUPERIOR COURT OF JUSTICE ..�H HQ{9.OURAB'LE ) TUESDAY, THE 17TH � r y _Y1he r. � "!r€ h JJJ;S-kitE . . f� ) DAY OF MAY, 2016 `� LIRE. 14LTWEEN : THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Plaintiff - and - THE ELGIN MILITARY MUSEUM INC. Defendant JUDGMENT THIS MOTION, made by the Plaintiff, for partial summary judgment was heard on Tuesday, May 17, 2016, at 80 Dundas Street, London, Ontario, N6A 6A1. ON READING THE Motion Record of the Plaintiff, the Consent of the Defendant, and on hearing the submissions of the lawyer for the Plaintiff, 1. THIS COURT ORDERS that the Plaintiff's motion for partial summary judgment is granted. 2. THIS COURT ORDERS AND ADJUDGES that the Defendant, The Elgin Military Museum Inc., shall pay to the Plaintiff, the Corporation of the Municipality of Bayham, the principal sum of$6,000,000.00. 3. THIS COURT FURTHER ORDERS AND ADJUDGES that the Defendant, The Elgin Military Museum Inc., shall pay to the Plaintiff, the Corporation of the Municipality of Bayham, pre-judgment interest in the amount of $58,524.50, being 1.00 percent per year from May 25, 2015. - 2 - 4. THIS COURT FURTHER ORDERS AND ADJUDGES that the Defendant shall pay to the Plaintiff partial indemnity costs of the action and the motion in the amount of $6,000.00. THIS JUDGMENT BEARS INTEREST at the rate of 2.00 percent per year commencing on the date of the Judgment. ORDER ENTERED ERED MAY 18 2016 INN.ynet.4,/ REPORT . 1. 46-- CAO PPul'tunity 1$ ' TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: March 21, 2019 REPORT: CAO-20/19 SUBJECT: VIENNA MEMORIAL PARK BACKGROUND: On September 7, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT the requests from Bayham Historical Society re Vienna Memorial Park and Vienna Community Centre be received for information. Pertaining to Vienna Memorial Park the request included addressing trees within Vienna Memorial Park. Ultimately works did not proceed in 2018. In fall of 2018, Public Works conducted an assessment of Vienna Memorial Park with the goal to open green space as requested by the Bayham Historical Society while also improving visibility in an effort to reduce vandalism occurring at Vienna Memorial Park. On February 21, 2019 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-15/19 re Vienna Memorial Park be received for information; AND THAT Council direct staff to circulate Report CAO-15/19 re Vienna Memorial Park to the Bayham Historical Society and the Vienna Lions for comment and report back to Council on March 21, 2019. Attached hereto as Appendix 'A' is comment from the Bayham Historical Society. Attached hereto as Appendix 'B' is comment from the Vienna Lions. Additionally, attached hereto as Appendix 'C' is correspondence submitted by an individual member of the Vienna Lions. DISCUSSION Staff would respectfully recommend the Municipality proceed with works previously identified as follows: GREEN SPACE i. Remove two (2) evergreens in front of the pavilion; a. Identified in Appendix 'D' ii. Remove unmaintained former garden area and metal arch a. Identified in Appendix D' iii. Brush around utility pole iv. Tree contractor to brush and limb trees within Vienna Memorial Park v. Remove dead or deceased maple trees along Plank Road and replant with trees from the Tree Program. vi. Remove sidewalk panels around tree vii. Remove damaged concrete pad behind swing set. SKATE PARK The skate park is in need of significant maintenance repairs as follows: • Seam work on ramps • Filling in of gaps where the ramps have separated • Sealing of all of the skate park obstacles The Canadian Ramp Company conducted a site assessment and inspection and provided a quote of$9,000+HST to complete the repair works. The green space works are proposed to be funded from the Parks & Recreation Operating Budget with the Skate Park works to be funded from the Parks & Playground Reserve. RECOMMENDATION 1. THAT Report CAO-20/19 re Vienna Memorial Park be received for information; 2. AND THAT Council direct staff proceed with works as outlined within Report CAO-20/19. Respectfully Submitted by: Paul Shipway CAOICIerk RE C EV ED c tIuu�' MAR 12 `1019 m a Bayham 16 MUNICIPALITY OF BAYHAM -.; '—_:-:. ;ti 11. CBHS k - 7 Historical Society- , e4 �,ti 4„$/rz1zd pork��°-.a Clo 53678 Calton Line R.R. #6, Aylmer, ON N5H 2R5 Dear Mayor& Members of Cnuncsi March 10, 2019 The Bayham Historical Society still holds the same stance as when the letter was first sent to you in February 2018. Thank you for allowing us to have a voice concerning the Vienna Park . The Vienna Memorial Park Report was read and the following resolution was made and passed to send to Council. 1 The BHS agrees with the removal of dead or diseased trees and the trim up of the large tree .We would like to see a arborist brought in for inspecting of the trees. 2 We agree with the removal of the water pond if a caretaker cannot be found, but would like to see the garden area remain as a feature along with the garden arch which is the property of the BHS. We are open to discussion of replacement and future maintenance of the garden 3 We agree with the clearing of brush around the utility pole it was brought to our attention that one bush is a Lilac and could possibly be pruned so as to regenerate itself 4 We agree that the municipal tree removal contractor brush and limb trees a) We agree that any maples removed during the Elgin County Vienna Reconstruction Project along Plank Road be replanted upon completion of the project b) We suggest angle parking on the park frontage of Vienna Memorial Park as parallel will severely limit parking spaces available for downtown events and park functions Respectfully, C',U� 4 Darya Rousseau President Bayham Historical Society From: Dave Conlon [mailto:hotx2.dc@gmail.com] Sent:Thursday, March 14, 2019 11:47 AM To: Brenda Gibbons<BGibbons@bayham.on.ca> Subject: Re: Vienna Memorial Park Good Morning Brenda, In response to your email about the maintenance needed in the Vienna Community Park. The majority of the Lions members are in agreement with your plan. We appreciate being asked for our opinion in this matter. But, there is a member that would like his opinion heard if possible...referring to the fax sent by Bill Gheysen. As per our telephone conversation,this morning, you mentioned that it would be included in your discussion. That's all we can ask for. Thank you for your patience in the matter. David Conlon President Vienna Lions Club e /is.''L1i1y 15:53 bi -E1(4-118U Man/AIL/NH I-'H1at k71Ik71 VIENNA -LIONS CLUB • To the Municipality of Bayhani -.. .. - • Re: The Vienna Park . -The,Vienna Lions Lily Pond:The Lions will put in the fountain and a water lily this spring. -The lilac bush near the dusk to dawn light should be trimmed. -To remove the concrete base from the Lions car ride would be costly and serve no purpose. - . -The concrete pad south of the swing usually has picnic tables on it and is well used. -The large X-mas tree near the road should be trimmed high, to discourage kids from climbing in it. -The cluster of eight spruce, in the middle, should be removed. -Most spruce, east of the eight spruce could be removed Lion William Gheysen . • 9 ELGIN MAPPING Vienna Memorial ParkWIPPIPT7. . : . . lit . • . . ... -,,e4-..,..:_,....v .„,.....:.•_...... .t.....i,,T.:,..,,,,,5..joo IiI r di.iiiiiiiiii * s !. 74 Legend a �''! 4re f } II 4 F Local 11\I iliriliAllii4li • i .. 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THIS MAP IS NOT TO BE USED FOR NAVIGATION • REPORT op �o��� CAO "-irtunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: March 21, 2019 REPORT: CAO-21/19 SUBJECT: PORT BURWELL LIBRARY BACKGROUND: On January 22, 2019 Elgin County Library staff approached Municipality of Bayham staff about various deficiencies at the Port Burwell Library as follows: • Exterior door failure • Interior access path deficiencies • Flooring/carpet issues • Window deficiencies DISCUSSION Staff and the Municipal Engineer subsequently reviewed the various deficiencies and noted three main areas that require attention. 1) The exterior residential doors have reached end of life and are in need of replacement. Staff propose to improve access to the facility by replacing the residential doors with insulated commercial doors and installing an accessible operator system on the main library door. This work involves widening the door frame and masonry works. a. Aylmer Glass has provided a quote of$13,798.89+HST to complete the works. 2) The existing windows have significant deficiencies including water penetration and damage to the sills. Staff propose to replace the low efficiency windows that include sliders with new high efficiency picture frame windows. a. Aylmer Glass has provided a quote of$8,094.82+HST to complete the works. 3) An interior access path deficiency exists inside the main (north) library door. The Municipal Engineer has proposed a solution that also addresses a historical structural matter which will increase the access from the north to south section of the Library by approximately four feet of width. The subject works will include work within the floor joists so the work also includes replacing the flooring and carpet within the Library. a. Dean Franklin Construction has provided a quote of$8,700.17+HST to complete the works. Annually, within the Operating Budget, the Municipality transfers approximately $40,000 from library lease revenues to the Facility Reserve. Staff propose to utilize said Operating Funds to complete the works and reduce the transfer in 2019 by the corresponding expense. Improvements to the energy efficiency of the windows and doors should provide a noticeable impact on facility energy expenses. RECOMMENDATION 1. THAT Report CAO-21/19 re Port Burwell Library be received for information; 2. AND THAT Council direct staff to move forward with the work plan presented in Report CAO-21/19. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-010 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE BRANCH 'B' OF THE RICHMOND ROAD DRAIN WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lot 111, Concessions S.T.R., Municipality of Bayham AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 218135, prepared by Spriet Associates, dated January 2, 2019, which is attached hereto as Schedule "A", and forms part of this By-law. AND WHEREAS the estimated total cost of constructing the drainage work is $20,600.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No.218135, dated January 2, 2019 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of$20,600.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. By-law No. 2019-010 A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. 4. For paying the amount of$0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of$500.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the "Branch 'B' of the Richmond Road Drain". READ A FIRST AND SECOND TIME this 7th day of February, 2019 and provisionally adopted this 7th day of February, 2019. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of MAYOR CLERK COURT OF REVISION — MUNICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law#2019-010 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on February 20, 2018 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing ` °° x)(-)-L CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-023 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FROESE EXCAVATING LTD. FOR THE PROVISION OF DRAINAGE WORKS FOR THE RICHMOND ROAD DRAIN BRANCH `B' IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Richmond Road Drain Branch 'B' based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with Froese Excavating Inc. for construction of the Richmond Road Drain Branch `B' in accordance with the Contract as prepared by Spriet Associates; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Froese Excavating for construction of the Richmond Road Drain Branch 'B' in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF MARCH 2019. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-024 A By-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections and to repeal By-Law No. 2014-120, as amended WHEREAS Section 7 of the Building Code Act, 1992 empowers municipal Councils to pass by-laws respecting construction, demolition and change of use permits and inspections. AND WHEREAS the Council of the Municipality of Bayham is desirous of enacting a by- law under Section 7 of the Building Code Act, 1992. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS. 1. SHORT TITLE 1.1 This By-law may be cited as "The Building By-law". 2. DEFINITIONS 2.1 "Act" means the Building Code Act, 1992, as amended. 2.2 "Building" means; (a) a structure occupying an area greater than 10 square metres consisting of a wall, roof and floor, or any one or more of them, or a structural system serving the function thereof, including all plumbing, works, fixtures and service systems appurtenant thereto. It does not include the replacement of roofing metal or shingles nor minor repairs providing the structural system is not involved or altered. (b) A structure occupying an area of 10 square metres or less that contains plumbing, including the plumbing appurtenant thereto, (c) Plumbing not located in a structure, (c.1) a sewage system; or (d) structures designated in the building code. 2.3 "Building Code" means the regulations made under Section 34 of the Act. 2.4 "Chief Building Official" means the Chief Building Official appointed by the By-law of the Corporation of the Municipality of Bayham for the purpose of enforcement of the Act. 2.5 "Corporation" means the Corporation of the Municipality of Bayham. 2.6 "Farm Building" means a farm building as defined in the Building Code. 2.7 "Permit" means written permission or written authorization from the Chief Building Official to perform work regulated by this by-law and the Act. 2.8 "Plumbing" means plumbing as defined in Section 1(1) of the Act. 2.9 "Annual Maintenance Fee — Non Refundable" means where a Building Permit has been issued and the construction or demolition authorized by the permit is, as determined by the Chief Building Official substantially suspended or discontinued for a period of more than one year, an Annual Maintenance Fee shall be charged to the property roll as set out in the "Rates and Fees By-Law" as amended from time to time. 3. DUTIES AND POWERS OF THE AUTHORITY HAVING JURISDICTION. 3.1 The Authority having jurisdiction shall administer this by-law and keep records of all applications received, permits and orders issued, inspections and tests made, and shall retain copies of all papers and documents connected with the administration of this by-law, which will form part of the public records. 3.2 The Authority having jurisdiction may: 3.2.1 Enter any building or premises at a reasonable time for the purpose of administering or enforcing this by-law; 3.2.2 Cause a written notice to be delivered to the owner of any property directing him to correct any condition where in the opinion of the Authority having Jurisdiction, that conditions constitute a violation of this by-law; 3.2.3 Order the owner to stop work on the building, if it is proceeding in contravention of this by-law or if it is an unsafe condition; 3.2.4 Direct that tests of materials, devices, construction methods, structural assemblies or foundation conditions be made, or sufficient evidence or proof be submitted at the expense of the owner, where such evidence or proof is necessary to determine whether the material, device, construction or foundation condition meets the requirements of this by-law; 3.2.5 Revoke or refuse to issue a permit where, in its opinion, the results of tests referred to in clause 3.2.4 are not satisfactory; 3.2.6 Order the removal of any building erected or placed in violation of this by-law. 4. PERMITS 4.1. Classes of Permits with respect to the Construction of Buildings shall be as set out below: 4.1.1 Building Permit— Required under subsection 8(1) of the Act— may include sewage systems and/or plumbing and/or farm buildings and/or heating, ventilation and air conditioning permits; 4.1.2 Plumbing Permit— Formerly issued under by-laws made under the Ontario Water Resources Act. May be classed under building permit; 4.1.3 Conditional Permit—Authorized under subsection 8(3) of the Act; 4.1.4 Change of Use Permit— Required under subsection 10(1) of the Act; 4.1.5 Demolition Permit - - Required under subsection 8(1) of the Act. 4.2. To obtain a permit, the owner or his authorized agent shall file an application in writing on the form prescribed by the Chief Building Official, and pay the fee prescribed for such permit. 4.3. Except as otherwise permitted by the Chief Building Official, every applicant shall: 4.3.1 Identify and describe in detail the work and proposed occupancy to be covered by the permit for which the application is made; 4.3.2 Describe the land on which the work is done, by a description that will readily identify and locate the building lot. 4.4. Except as otherwise permitted by the Chief Building Official, every Application shall: 4.4.1 State the valuation of the proposed work including materials, the labour, and be accompanied by the required fee; 4.4.2 State the names, addresses and telephone numbers of the owner, authorized agent, architect, engineer, or other designer and constructor and; 4.4.3 Be accompanied by a written acknowledgement of the owner that he has retained an architect or professional engineer to carry out the field review of the construction where required by the Building Code, and; 4.4.4 Be signed by the owner or his authorized agent who shall certify the truth of the contents of the application; 4.5 Where a permit has not been issued and the information in an application changes, the applicant shall notify the Chief Building Official in writing of the changes. 4.6 An application for a permit may be deemed to have been abandoned and cancelled six (6) months after the date of filing, unless such application is being seriously proceeded with: 4.6.1 Where the construction of the building is, in the opinion of the Chief Building Official substantially suspended or discontinued for a period of more than one year, the Chief Building Official may revoke a permit. 4.7 No owner or authorized agent shall move any buildings into or within the Municipality of Bayham without first obtaining a Building Construction Permit and Moving Permit. 5 PLANS AND SPECIFICATIONS 5.1 When required by the Chief Building Official, every applicant shall furnish sufficient plans, specifications, documents and other information, including design calculations, to enable the Chief Building Official to determine whether the proposed construction, demolition, or change of use conforms to the Act and the Building Code, and any other applicable law. 5.2 When required by the Chief Building Official, every applicant shall furnish a site plan. Such site plan shall: 5.2.1 Indicate the lot size and dimensions of the property; 5.2.2 Show the dimensions of any building existing and proposed and its relationship to adjoining buildings, parking spaces and their location off street loading areas, location of driveways, landscaped areas, signs, fences and all other structures, drains and such other information as the Chief Building Official may require; 5.2.3 Indicate the proposed lot coverage; 5.2.4 Indicate the existing and finished grades and first floor elevations referenced to an established datum at or adjacent to the site in respect of which the application is made; 5.2.5. Show information relative to drainage; 5.2.6. Be prepared by an Ontario Land Surveyor (OLS) or Professional Engineer licensed to practice Engineering in the Province of Ontario, when grades, elevations and drainage is provided on the site plan; 5.2.6.1 The as-constructed top of foundation wall elevation shall be verified by an OLS or Engineer and written verification of the as-constructed top of foundation elevation shall be submitted to the Chief Building Official stating the as-constructed elevation is within reasonable tolerance of the proposed top of foundation wall elevation. Structural framing of the building shall not commence until such written verification has been received by the Chief Building Official; 5.2.6.2 The as-constructed finish grades, building elevation surface drainage of the building lot shall be verified by an OLS or Engineer and written verification of such grades and elevations shall be submitted to the Chief Building Official. The finish grades and elevations shall be within reasonable tolerance of the proposed grades, elevations and surface drainage. The letter of grading confirmation shall be referred to as a grading certificate; 5.2.6.3 Reasonable tolerance shall be considered to be plus or minus 150mm (six inches). 5.3 In lieu of separate specifications, the Chief Building Official may allow the essential information to be shown on the plans. 5.4 Plans submitted shall be legible and be drawn to scale upon paper or such other suitable and durable material as the Chief Building Official may require. 5.5 Plans and specifications furnished according to this By-law or otherwise required by the Act become the property of the municipality and will be disposed of or retained in accordance with relevant legislation. 5.6 Where a permit has been issued, application shall be made in writing to the Chief Building Official for any revision of the permit before any change is made. 5.7 Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall: 5.7.1 Contain the information required by clauses 4.3.1 to 4.4.4; 5.7.2 Be accompanied by satisfactory proof that arrangements have been made with the proper authorities for the cutting off and plugging of all water, sewer, gas, electric, telephone or other utilities and services. 5.8 Where application is made for a conditional permit under subsection 8(3) of the Act, the application shall: 5.8.1 Contain the information required by clauses 4.3.1 to 4.4.4; 5.8.2 Contain the information, plans and specifications concerning the complete project as the Chief Building Official may require; 5.8.3 State the reasons why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted; 5.8.4 State the necessary approvals, which must be obtained in respect of the proposed building and the time in which such approvals were obtained. 5.8.5 State the time in which plans and specifications of the complete building will be filed with the Chief Building Official. 5.9 Every application for a change of use permit issued under subsection 10(1) of the Act shall be submitted to the Chief Building Official, and shall: 5.9.1 Describe the building in which the occupancy is to be changed, by a description that will readily identify and locate the building. 5.9.2 Identify and describe in detail the current and proposed occupancies of the building or part of a building for which the application is made. 5.9.3 Include plans and specifications which show the current and proposed occupancy of all parts of the building, and which contain sufficient information to establish compliance with the requirements of the Building Code, including : floor plans; details of wall, ceiling and roof assemblies identifying required fire resistance ratings and load bearings capacities. 5.9.4 Be accompanied by the required fee. 5.9.5 State the name, address and telephone number of the owner. 5.9.6 Be signed by the owner or his or her authorized agent who shall certify the truth of the contents of the application. 5.10 Where an application for a permit or for authorization to make a material change to a plan, specification, document or other information on the basis of which a permit was issued, contains an equivalent material, system or building design for which authorization under section 9 of the Act is requested, the following information shall be provided: 5.10.1 A description of the proposed material, system or building design for which authorization under section 9 of the Act is requested; 5.10.2 Any applicable provisions of the Building Code; 5.10.3 Evidence that the proposed material system or building design will provide the level of performance required by the Building Code. 6 FEES 6.1 Fees for a required permit shall be set out in Municipality of Bayham's "Rates and Fees By-law" as amended from time to time; 6.2 Where the fees are based on the cost or valuation of the proposed work regulated by the permit including the cost of all material, labour, equipment, overhead and professional and related services. The Chief Building Official may place valuation on the cost of the work and the applicant shall pay the prescribed fee before the issuance of the permit; 6.3 The permit fee may be recovered if the project is abandoned with a refund as set out in Schedule "A'; 6.4 A refundable security deposit in the amount of$1,500.00 shall be paid to the Municipality of Bayham at the time of building permit application. The deposit is to assure total completion of work required under the permit taken. The deposit will be held without interest until final inspection, the permit is closed and then will be returned in full. The security deposit will be required for building permits for construction of all dwelling units, all engineered buildings and to any building with an estimated construction value of$100,000 or more; 6.5 Despite the fees set out in the Municipality of Bayham Rates & Fees By- law, where a person commences regulated building activities without first having obtained a permit, the fees due and payable to the Corporation of the Municipality of Bayham shall be doubled and this shall be in addition to any remedy sought or imposed by law under the Building Code Act; 6.6 Annual Maintenance Fee annually added to the tax roll on all outstanding Building Permits that are dormant for more than one year. 7 TIME OF NOTICE OF INSPECTION, RESPONSIBILITY AND DUTIES OF THE OWNERS 7.1 The Person to whom the permit has been issued shall notify the Chief Building Official of: 7.1.1 The proposed commencement of construction of the building, two or more working days prior to the commencement thereof; 7.1.2 Any of the stages of construction specified in the building code, two or more working days in advance; 7.1.3 The completion of construction before occupation within two working days prior to occupation of the building; 7.1.4 The change in the class of occupancy of any building, or part thereof. 8 SEWAGE SYSTEM PERMITS 8.1 Sewage Systems covered by the Ontario Building Code are those systems with a design capacity less than 10,000 litres per day and which serve one lot; 8.2 A permit to connect to the Municipal Sewage System is required and the submission of plans detailing location slopes and materials used in the installation. An application will also be completed and an inspection of the new installation prior to back filling is required. If an existing septic system is to be abandoned to connect to the sewer, the following steps must be taken: (1) previously used septic tanks must be pumped out by a licensed pumpout operator (2) previously used septic tanks must be filled with sand, earth or broken down and backfilled or removed and properly disposed of. 9 ENFORCEMENT OF THE ACT AND REGULATIONS 9.4 As of April 6, 1998, septic standards enforcement became the responsibility of the Municipality as part of their enforcement of the Building Code. 10 PROVISION FOR OFFENCES 10.4 Any person who contravenes any provision of the Building Code Act, or the regulations of any by-law passed under the authority of the Building Code Act, is guilty of an offence and, upon summary conviction is liable to a fine of imprisonment, as provided by the Building Code Act. 11 BY-LAWS REPEALED 11.1 That By-Law No. 2014-120 and all amendments regulating construction, demolition and change of use permits and inspections be hereby repealed. 12 EFFECT 12.1 This By-law shall come into force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF MARCH, 2019. MAYOR CLERK SCHEDULE "A" TO BY-LAW NO. 2019-024 REFUNDS: Pursuant to Part 6 of this By-law, the permit fees that may be refunded shall be a percentage of the fees payable under this By-law, calculated by the Chief Building Official as follows: a) 90 percent if administrative functions only have been performed; b) 80 percent if administrative and zoning functions have been performed; c) 60 percent if administrative, zoning and plan examination functions have been performed; d) 50 percent if the permit has been issued and no field inspections have been performed subsequent to permit issuance; e) $80.00 fee for each field inspection that has been performed after the permit has been issued will be deducted from all refunds; f) If the calculated refund is less than the minimum $80.00 flat rate, no refund shall be made of the fees paid. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2019-025 BEING A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TO ESTABLISH AND REQUIRE THE PAYMENT OF FEES FOR INFORMATION, SERVICES, ACTIVITIES AND USE OF MUNICIPAL PROPERTY AND TO REPEAL BY-LAW NUMBER 2016-059 AND ANY AND ALL AMENDMENTS WHEREAS Section 391 of the Municipal Act, 2001,S.O. 2001, as amended, (the Act) provides for a municipality to pass by-laws imposing fees or charges on any persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board, and for the use of its property including property under its control; AND WHEREAS Section 69 of the Planning Act R.S.O. 1990, c. P. 13 as amended provides that a municipality may establish a tariff of fees for the processing of applications made in respect of planning matters; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, as amended authorizes a municipal Council to pass by-laws concerning the issuance of permits and related matters; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Section 1 — General Provisions MUNICIPAL FACILITIES—COMMUNITY CENTRE 1.1 All persons using a municipal facility must provide two (2) weeks prior to event a certificate of insurance in the minimum amount of$2,000,000.00 naming the Municipality of Bayham as additional insured 1.2 Deposit for hall rental is due at time of booking/signing. Balance of rental fee is due a minimum of two (2) weeks prior to date of function 1.3 Failure to cancel in writing two (2) weeks prior to the booking will result in full charges being applied. 1.4 A Damage Deposit is charged for Main Hall or all day use Friday and Saturday which is refundable less applicable damages, if any. 1.5 Damage Deposit based on 50% of rental fee is charged for partial hall use on any day of the week which is refundable less applicable damages, if any. 1.6 "Community Partners" shall mean not-for-profit community organizations, or community organizations with a formal structure and mandate that provide funds or services on a volunteer basis for the good of the community. 1.6.1 Community Partners shall receive a $50 reduction on any Community Centre base rate each use. 1.6.2 Qualification as a `Community Partner' shall be at the discretion of the Municipality. 1.6.3 At the time of passing of this By-law Community Partner shall include, but not be limited to: i. Bayham Historical Society vi. Straffordville Community Committee ii. Eastern Star vii. SERVE Parent's Association / iii. Otter Valley Naturalists Straffordville Public School iv. Photographers of the Otter Valley viii. Vienna Lioness v. St. Lukes Anglican Church Guild ix. Vienna Lions Club 1.7 Community Centre renters are responsible for all fire alarm response costs 1.8 Facility use may be revoked as a result of damage, or improperly disposed of refuse. Clean up fees shall be the responsibility of the user. BALL DIAMONDS 1.9 Ball Diamonds formally used by an organized league are subject to $10.00 fee per use, refundable $20.00 key deposit and provision of insurance certificate in minimum amount of $2,000,000.00 naming The Municipality of Bayham as an additional insured 1.10 Ball Diamonds formally used by community group or ball team are subject to $10.00 fee per use PARKING LOTS 1.11 Community Centre Parking Lot use is subject to provision of liability insurance certificate in minimum amount of$2,000,000.00 naming The Municipality of Bayham as an additional insured BY-LAW ENFORCEMENT 1.12 Activities performed pertaining to By-Law Enforcement Infractions are invoiced at full cost recovery plus 25% Administration Fee PLANNING SERVICES 1.13 Any legal or consulting fees over and above established rates will be added to all planning fees and charged per lot, where applicable; WATER/WASTEWATER SERVICES 1.14 Any water or sewer connection and frontage charges that exceed the minimum fee will have full cost recovery for Capital Construction applied (This will include road restoration and all other costs incurred to install services) 1.15 Water and Sewer connection and frontage charges will be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 62- 007 1.16 Bulk Water cost is metered rate plus $250.00 Section 2 —Administration 2.1 Effective upon final passing of By-law 2019-025 the Schedule of Rates and Fees as set out in Schedule "A" attached hereto and forming part of this by-law is hereby adopted and shall remain in effect until amended or rescinded. 2.2 By-law 2016-059 and any and all amendments thereto enacted by the Municipality of Bayham, setting out any such rates and fees shall be and are hereby repealed. 2.3 This by-law shall come into full force and effect upon final passing. READ A FIRST AND SECOND AND THIRD TIME AND FINALLY PASSED this 21th day of MARCH, 2019 MAYOR CLERK SCHEDULE OF RATES AND FEES - DRAFT ADMINISTRATION ITEM Fee Photocopying Per Page - Black & White (8.5x11 & 8.5x15) $0.75 Per Page - Black & White (11x17) $1.00 Per Page - Coloured (8.5x11 & 8.5x14) $2.00 Per Page - Coloured (11x17) $2.50 Fax $1.00 Per Page - GIS Maps & Plans (8.5x11) $7.00 Per Page - GIS Maps & Plans (11x17) $11.00 Copy of Zoning By-law $25.00 Copy of Official Plan $35.00 Culture-Tourism Councils & Historic Highlights + 5% HST $3.00 Bayham Memories & Milestones + 5% HST $12.00 Municipal Key Fobs $2.00 Discover Bayham Mugs $5.00 Lottery Licence 3% of cash value of all prizes ($10.00 Lottery Licence Minimum Fee) Freedom of Information Freedom of Information Application (established by Provincial Legislation) $5.00 $7.50/15 mins plus photocopying Freedom of Information Application (established by Provincial Legislation) $0.20/page SCHEDULE OF RATES AND FEES - DRAFT ADMINISTRATION ITEM FEE Miscellaneous Fees Administrative Search Fee (Routine Disclosure) $50/hr Alcohol and Gaming Commission of Ontario Municipal Information Form $25.00 Preparation, Registration or Discharge of Agreement/Interest Fee $500.00 Ontario Power Authority-Fee-in Tarriff Support Resolution $100.00 Blue Box + HST $10.00 County Map $3.00 Municipal Pins First 15 pins free, each additional $1.00 Local Charitable/Not for Propfit Group requests for giveaways or exchanges etc. or personal use (max 25 pins unless approved) Commissioning of Affidavits and Certification of Documents i.e. Travel Letter (Senior Pension Forms are exempt) $20.00 Livestock Valuer $150.00 Trailer Park Licence $100.00 Civil Marriage Solemnization Services Civil Marriage Ceremony in Municipality $250.00 Rehearsal Fee $75.00 SCHEDULE OF RATES AND FEES - DRAFT PLANNING SERVICES ITEM FEE Official Plan Amendment Application $1,000 plus $1,000 deposit Zoning By-law Amendment Application $1,000 plus $1,000 deposit Temporary Use Zoning By-law $1,000 plus $1,000 deposit Temporary Use Zoning By-law Renewal $500 plus $1,000 deposit Zoning Amendment to Remove Holding $500.00 plus $1,000 deposit Minor Variance Application $1,000 plus $1,000 deposit Site Plan Application/Agreement $1,000 plus $1,000 deposit Site Plan Agreement - properties with accumulative commercial/industrial/institutional building area of 150 m2 or less $250.00 plus $250.00 deposit Site Plan Agreement Amendment $250.00 plus $250.00 deposit Development Agreement $1,000 plus $1,000 deposit Plan of Subdivision Application $1,000 plus $1,000 deposit Defense of Local Planning Appeal Tribunal $5,000.00 deposit - full cost to applicant Planning Report $800.00 Land Division Clearance Letter $100.00 Planning Signage - Install and Remove $100.00 Land Merger Fee $500.00 Third Party Review Fee $50.00+actual cost TREASURY ITEM FEE Tax Certificate $50.00 Zoning Certificate $50.00 Building/Drainage Work Order $50.00 By-law/Fire Services Order $50.00 By-law Exemption Request $50.00 NSF Payment Fee $30.00 Tax Sale Registration Process Full Cost Recovery + $100.00 SCHEDULE OF RATES AND FEES - DRAFT PUBLIC WORKS ITEM FEE Half Load Restriction Exemption $50.00 Road Access Permit $160.00 Municipal Consent Application Fee $50.00 Civic Addressing Application Blade, Post, Installation $95.00 Replacement Blade Only $65.00 Replacement Post Only $30.00 Over Dimensional Load Permit Single Use $200.00 Annual $500.00 SCHEDULE OF RATES AND FEES - DRAFT BUILDING DEPARTMENT ITEM FEE Residential Dwelling $0.90/ft2 plus $150 flat minimum fee Residential Dwelling Units $1,500 Garages, carports, etc. over 300 sq ft $0.50 per sq ft plus $150.00 flat Decks, ramps, wood burning appliances $150.00 flat Accessory building up to 300 sq ft $150.00 flat $10.00 per $1,000.00 const value plus Renovations of accessory buildings & residences $150.00 flat Swimming pools All types $100.00 Agricultural Buildings Kilns, corn cribs, etc $200.00 flat Renovations to Farm Buildings $10.00 per $1,000 const value plus $150.00 flat Farm buildings and additions up to 600m2 $150.00 flat plus $0.40 per sq ft Farm buildings and additions over 600m2 $150.00 flat plus $0.30 per sq ft Industrial, Commercial, Institutional New or additions up to 600m2 $150.00 flat plus $0.40 per sq ft New or additions over 600m2 $150.00 flat plus $0.30 per sq ft Renovations of buildings and accessory buildings $150.00 flat plus $10.00 per $1,000.00 const value Other structures such as silos, grain dryers etc $150.00 flat plus $10.00 per $1,000.00 const value SCHEDULE OF RATES AND FEES - DRAFT BUILDING DEPARTMENT ITEM FEE Miscellaneous $150.00 flat plus $10.00 per $1,000.00 Mobile Homes - as a second dwelling on a farm & trailer park const value Modular Homes $150.00 flat plus $0.60 per sq ft Temporary Mobile Homes (for supplementary farm dwellings) revised due to zoning amendment Temporary Mobile Homes $150.00 flat used for special circumstances approved by Council up to 3 years duration $100.00 renew fee Temporary Mobile Homes (used on site while residence is under construction) $150.00 flat Existing buildings and houses moved to a new site $150.00 flat plus $0.50 per sq ft Additions to moved-in structures at the time of move $0.50 per sq ft Additions to these moved-in structures at another time $150.00 flat plus $0.50 per sq ft Permit transfer $150.00 flat Temporary special occasion tents $150.00 flat Roof Mounted Solar Panels $200.00 flat Demolition Permits $150.00 flat Municipal Property Damage Deposit $2000.00 flat Work Order Title Registraton $100.00 Building Permit Annual Maintenance Fee $300.00 Exceptions Other inspections $150.00 flat Change of use $150.00 flat SCHEDULE OF RATES AND FEES - DRAFT BUILDING DEPARTMENT ITEM FEE Septic System Class 1 Exempt Class 2 $200.00 Class 3 $200.00 Class 4 $500.00 Class 5 $500.00 Leaching Beds $500.00 Absorption Trench $500.00 Filter Beds $500.00 Repairs $300.00 Lot Assessments $100.00 Plumbing Permits $80.00 plus $10.00 per fixture Drainage Reassessment $250.00 SCHEDULE OF RATES AND FEES - DRAFT WASTEWATER 2019 2020 _2021 2022 2023 2024 Monthly Charge $56.06 $58.89 $62.01 $65.10 $68.47 $72.12 Sewer Connection & Frontage Charges 2019 Frontage/Ft Connection Eden $38.68 $5,689.67 Port Burwell $24.28 $5,783.08 Straffordville $38.68 $5,689.67 Vienna $36.68 $4,485.69 ITEM FEE Sewer Connection Permit $200.00 Sewer Connection Inspection $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% Septage Receiving Facility - Disposal Fee $13.50/cubic metre SCHEDULE OF RATES AND FEES - DRAFT WATER 2019 2020 2021 2022 2023 2024 Base Monthly Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 Volume Charge per m3 $3.78 $4.00 $4.24 $4.50 $4.77 $5.06 Unmetered Water Rates (Richmond-Fire Lines) 2019 2020 2021 2022 2023 2024 Monthly Charge $97.00 $101.85 $106.94 $112.29 $117.90 $123.80 Connection & Frontage Charges 2018 Frontage/ft Connection Port Burwell $7.74 $1,161.76 Richmond N/A $9,533.83 Vienna $7.92 $1,188.78 Water Connection Permit $200.00 Water Connection Inspection $100.00 Water Meter- Residential (including dual checkvalve and inspection) $450.00 Water Meter Register $310.00 Water Meter Register for Pit Application $350.00 Dual Check Valve $30.00 Water Meter Bottom Plate with Gasket $20.00 Water Meter Non-Residential Full Cost Recovery Dual Check Valve Non-Residential Full Cost Recovery Water Meter Test $300.00 Water Shut off/on $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% SCHEDULE OF RATES AND FEES - DRAFT STRAFFORDVILLE COMMUNITY CENTRE ITEM FEE HST TOTAL Main Hall Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00 $42.90 $372.90 Damage Deposit $320.00 $320.00 Main Hall Meetings Up to 3 hrs + $30.00 each additional hour $130.00 $16.90 $146.90 Trackless Lounge up to 3 hours + $30.00 for each additional hour $75.00 $9.75 $84.75 Funerals $75.00 $9.75 $84.75 VIENNA COMMUNITY CENTRE ITEM FEE HST TOTAL Entire Facility with Kitchen Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00 $42.90 $372.90 Damage Deposit $320.00 $320.00 Basement with Kitchen $140.00 $18.20 $158.20 Basement without Kitchen $90.00 $11.70 $101.70 Upstairs & Bar Area Only $200.00 $26.00 $226.00 Upstairs & Bar Area Only Meetings - up to 3 hours + $30.00 for each additional hour $130.00 $16.90 $146.90 Funerals $75.00 $9.75 $84.75 ITEM FEE HST TOTAL Pavillions $40.00 $5.20 $45.20 ADDITIONAL COSTS - COMMUNITY CENTRES ITEM FEE Additional cleaning/other services Cost Recovery Key Fee (refundable after function) $20.00 Failing to vacate by 2:00 a.m. $50.00/hour Deposit (Non Refundable) 50% of rental fee SCHEDULE OF RATES AND FEES - DRAFT MARINE MUSEUM AND LIGHTHOUSE ENTRANCE FEES Under 12 years Free Adults (13+) $3.00 per person one site Adults (13+) $5.00 per person for both Marine Museum & Lighthouse Family $8.00 per family one site Family $12.00 per family for both Marine Museum & Lighthouse FIRE SERVICES ITEM FEE MVC Response (Non Bayham Resident) Current MTO hourly rate for pumper, resue tanker Other Response (Non Bayham Resident) Current MTO hourly rate for required apparatus Burn Permit $25.00 per calendar year Cost Recovery - Foam $250 per pail used Fire Report - Post Fire $75.00 Fire Inspection - Real Estate $150.00 Fire Safety Plan Review $100.00 Illegal or unauthorized fire (including arson Full Cost Recovery Hazardous Materials Clean-up (as per Environmental Protection Act, RSO 1990) Full Cost Recovery Fire Response Fees (Indemnification Technology Municipal Act. 2001 391 (1) Current MTO hourly rate for required apparatus SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT SCHEDULE OF RATES AND FEES - DRAFT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z683-2019 MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 2 Definitions, by adding the following definitions: 2.256 Cannabis Cultivation and Processing shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis and the processing, manufacturing, synthesis, altering the chemical or physical properties, testing destroying, packaging and/or shipping of Cannabis from the genus of flowering plants in the family Cannabaceae, within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to cultivate, process and operate, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By-law, the retail sale and any other accessory use associated with cannabis cultivation or processing is prohibited. 2.257 Cannabis Cultivation shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to cultivate Cannabis, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By- law, the processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2.258 Cannabis Processing shall mean lands, buildings or structures used for the processing, manufacturing, synthesis, altering the chemical or physical properties, testing destroying, packaging and/or shipping of Cannabis from the genus of flowering plants in the family Cannabaceae, within enclosed buildings or structures. The owner and site shall have a legally valid license and be regulated to process and operate, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By-law, the retail sale and any other accessory use associated with cannabis processing is prohibited. 2.259 Cannabis Cultivation, Outdoor shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae outside of enclosed buildings or structures. The perimeter of the cultivation area shall be surrounded on all sides by security fencing, lighting and surveillance methods. The owner and site shall have a legally valid license and be regulated to cultivate Cannabis, in accordance with the applicable Federal and Provincial statutes. Notwithstanding any other regulations in this By- law, the processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2.260 Cannabis Cultivation-Micro shall mean lands, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within enclosed buildings or structures. The maximum floor area of all buildings or structures used for Cannabis cultivation-micro, shall not exceed 200 m2. The owner and site shall have a legally valid license and be regulated to operate, in accordance with the applicable Federal and Provincial statutes. The processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 21 Rural Industrial (M2) Zone Regulations, Defined Areas by adding the following Section: 21.10.11 21.10.11.1 Zone Symbol M2-11 21.10.11.2 Permitted Uses Cannabis Cultivation and Processing 3) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 21 Urban Industrial (M4)Zone Regulations, Defined Areas by adding the following Section: 23.13.6 23.13.6.1 Zone Symbol M4-6 23.13.6.2 Permitted Uses Cannabis Cultivation and Processing 4) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Local Planning Appeal Tribunal. READ A FIRST TIME AND SECOND TIME THIS 21" DAY OF MARCH 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21' DAY OF MARCH 2019. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z684-2019 MUNICIPALITY OF BAYHAM BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.37.1 Defined Area RR-37 as shown on Schedule "A" Map No. 10 to this By-law. 7.13.37.2 Permitted Uses Kennel Use as an Animal Rescue Facility, in addition to permitted uses in the RR Zone. 7.13.36.3 Supplemental Regulations Rescue animals permitted to a maximum of thirty (30) small animals to be sheltered inside the accessory building with total floor area maximum of 24 m2. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 10 by changing the zoning symbol on the lands from Agriculture (A1) Zone to site-specific Rural Residential (RR-37) Zone, which lands are outlined in heavy solid lines and marked RR-37 on Schedule "A" Map No. 10 to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 21ST DAY OF MARCH 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21ST DAY OF MARCH 2019. MAYOR CLERK i I I I SEE SCHEDULE A-MAP No.7 I I �� _\ ^\ I \ N. )\ ~- f LOT I' \ / ) L&Y 7 \ i , \\ µ ` 0 _ ( 1 / \ k, 4 ( 1� i w ti \ \ 1 CO`SJ 4"'- .-- \ LOT5 `' - ' l \ �_ - - � i — — - r G 1 \ �' ice '\\� `LI1T16 1~: / ? SEE SCHEDULE `_ ter! / �' _ J ` ' f,-, /r an-7, ' r ,I MAP CALTON I / _ \ r - / ` ' - --"-_'I�� — ALO'7\8 i — -, 1r �� �� _ =4 (1 — \) /( LOT 91 ' ` Z OI / I / 1 I ti / p . . l� r r' ' 'r i \� � J �/ Q LQT LOT ( � � 4 IU.1 LOT3 2 j I . / - _ r in 14-__ P %Cid L ,- r i LOT 4�-`tOT5 `- � — y LOT6 ,.- w `O —/ (0 1 LOT/S I / — LOT 9 I 0 RR-37 8 1 This is Schedule"A"to By-law 144_ No. Z684-2019, passed the day of ,2019 SEE SCHEDULE A•MAP Na.13 Mayor Clerk _ am MUNICIPALITY OF BAYHAM SCHEDULE A Leaend NORTH MAP No. 10 1 -, LPRCA Regulation Limit 0 200 400 000 Mb ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 es THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-026 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MARCH 21, 2019 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held March 21, 2019 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF MARCH, 2019. MAYOR CLERK