HomeMy WebLinkAbout11/14/2018 - Museums Bayham / gym 7 &
MUSEUMS BAYHAM BOARD
/910�- �s/9
MINUTES ,
Bayham Municipal Office, Trackless Lounge 7` ��
56169 Heritage Line, Straffordville
November 14th, 2018, at 7:00 pm
Present: Chair- Bev Hickey, Vice Chair- Chuck Buchanan, Albert White, Ally Shelly, Jeff
Robinson, Bob Graham
Bayham Staff Resource: Margaret Underhill
Regrets: Lynda Millard, Ron Bradfield, Matt Schafer
1. Call to Order
Chair Bev Hickey called the meeting to order at 7:00 pm Wednesday, November 14th, 2018.
2. Disclosure of Pecuniary Interest
None
3. Review of Items not on Agenda
None
4. Announcements
None
5. Delegations
None
6. Minutes
(a) Motion to adopt minutes of October 10th, 2018 Museums Bayham meeting as
presented.
Moved by Chuck Buchanan, seconded Jeff Robinson, to accept minutes. All in Favour.
7. Correspondence
7.1 Receive for Information
(a) Curator's Reports for September 2018 (attached)-
Curator's report was reviewed by Board Members.
Motion to accept Curator's Report as information. Moved by Chuck Buchanan,
seconded by Albert White. All in Favour.
Museums Bayham Board Minutes November 14/18
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7.2 Action Required
Chuck Buchanan will fill the humidifier at the Marine Museum as needed to ensure that the
requirements are met for the conservation of the wooden planks. The hygrothermograph
may need new batteries to continue monitoring the temperature and humidity levels at the
museum. Chuck and Bev will meet at the Marine Museum to review the requirements, and
Bev will assist with additional monitoring.
Bob Graham asks if there is space for another plank. Jeff and Chuck agree that space can
be made. Bob will arrange to have this plank brought to the museum.
8. Unfinished Business Arising for the Minutes:
8.1 (a)Wheelhouse Project Update-verbal report by C. Buchanan and Albert White
Chuck and Albert report that the skirting has been painted and attached around the
bottom to enclose the lower level. Work to finish fully enclosing, close and restore captain's
quarters, add the partition for support, put in the stairs and restore the pilot house still
needs to be done. Insulation is the main issue to decide moving forward.
Albert explains that there is rust and moisture damage in between inner wall and steel
created by condensation over the years. Volunteers are looking to stop rusting from the
inside. Using spray foam as insulation is a possibility. The Port Burwell Historical Society
will be raising funds for the renovations. Albert suggests the flag pole be attached to the
deck of the Wheelhouse, to stick up like a ship's mast making it more visible.
Albert asks Margaret Underhill who will be responsible for the power connection to the
Wheelhouse, a 60 amp feed should be sufficient power. Suggests that this should be
decided before the work for the sidewalk is completed, in order to ensure those areas
avoid cementing, if need be. Chuck Buchanan has an idea of where the other power lines
are located on the property and will provide the information to Margaret.
(b) Sidewalk Installation
Contractor, Autoform has delayed concrete projects until Spring 2019, there is no
determined date for completion. There are several projects ongoing for the municipality,
there was not enough time for completion before the weather turned.
(c) Lifeboat
Bev Hickey thanks Chuck Buchanan for the new ridge pole he has constructed and
installed on the Lifeboat at the Marine Museum. Chuck and his wife completed the work.
The Lifeboat in now covered for winter.
(d) Motor Mounts
Jeff Robinson asks about the outboard motor mounts for Jennifer's display. Chuck
Buchanan will measure and make stands for Spring 2019. Albert White believes he
may have some materials that could be used.
Museums Bayham Board Minutes November 14/18
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9. New Business
9.1 None
10. Finances (Budget)
The year end, last quarter of the 2018 year will be available in February 2019, as the
Municipality closes the accounts.
11. Other Business
(a) Upcoming Community Events:
Nov 15- Bayham Appreciation- 6:00 -7:00 pm Straffordville Community Centre
Nov 24- 7 pm Vienna Memorial Park Tree Lighting sponsor by the BHS
Bob Graham reports that coffee, hot chocolate, and treats will be available.
Nov 30- 6 pm Straffordville Parkette Tree Lighting
- by The Straffordville Community Committee
Dec 1 —6 pm Port Burwell Santa Claus Parade-
Hot Chocolate, treats, and Santa will be at the Lighthouse.
Periscope Playhouse- Featuring MudMen, tickets are still available for afternoon show.
Dec 8- 10:30 am Straffordville Santa Claus Parade
(b) E.O.N.
Chuck Buchanan reports that the new regional flyer is in development.
Ally Shelly reports that the Elgin County Museum is hoping to have flyers printed for the
new year.
Museums Bayham Board Minutes November 14/18
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Next Meeting: Wednesday, December 12th, 2018 or at the Call of the Chair.
Board members discuss the need to hold a December 2018 meeting. It is decided there is no
need to hold the meeting.
Motion to hold no December meeting, moved by Chuck Buchanan,
seconded by Albert White. All in Favour.
New terms of reference and policies draft document will be brought to Board members in the
new year for review, before being presented to Council, determining the possible need for a
January meeting.
Future meetings will be decided on a monthly basis, determined by museum needs and
inclement weather. Email can be used to make important decisions as needed. All members are
asked to confirm attendance prior to meetings to determine quorum in advance.
12. Motion to Adjourn
Bev Hickey thanks everyone for their contributions this year and wishes everyone a Merry
Christmas.
The meeting is adjourned at 7:51 p.m.
Motion to adjourn made by Jeff Robinson. All in Favour.
Date: ✓ r
%' - Ally Slid II y, S pretary
/(/Bev Hickey, Chair