HomeMy WebLinkAboutFebruary 07, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, February 7, 2019
7:00 p.m.
7:30 p.m. — Public Meeting — Planning - Bridgeman
8:00 p.m. — Public Meeting — Drainage— Branch `B' of the Richmond Road Drain
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE
CHIEF BUILDING OFFICIAL'
DRAINAGE SUPERINTENDENT BILL KNIFTON
MANGER OF CAPITAL PROJECTS
WATER I WASTEWATER ED ROLOSON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:08 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Councillor Chilcott declared a conflict of interest and general nature thereof in regards to Item
11.1.2-A Bayham Historical Society re Reserve Fund and Land on Plank Road as she is a
member of the Bayham Historical Society Board. Councillor Chilcott vacated her chair and did
not take part in discussion.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
A. Mayor Ketchabaw advised he, Deputy Mayor Weisler and Councillor Donnell were able to
attend information sessions at ROMA which were found to be worthwhile learning
experiences.
2019 Council Minutes February 7, 2019
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held January 17, 2019
B. Budget Meeting held January 21, 2019
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Meeting held January 17, 2019 and the Budget Meeting
held January 21, 2019 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report FR-01/19 by Randy White, Fire ChiefiBy-law Officer re 2018 Annual Fire &
Emergency Services Report
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report FR-01/19 re 2018 Annual Fire & Emergency Services Report be received for
information.
CARRIED
2019 Council Minutes February 7, 2019
B. Report PS-03/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re 2018
Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond
Water Systems
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report PS-03/19 re Annual Drinking Water and Compliance Summary Reporting for
the Bayham and Richmond Water Systems be received for information.
CARRIED
C. Report PS-04/19 by Ed Roloson, Manager of Capital Projects IWater/Wastewater re Capital
Item No. WW-1 Wastewater Treatment Plant Energy Upgrades
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Staff Report PS-04/19 re Capital Item No. WW-1 Wastewater Treatment Plant Energy
Upgrades be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham award Capital
Item No. WW-1 as follows:
a. Koolen Electric $19,985+HST;
b. Aylmer Glass and Mirror$25,614.48+HST;
c. Farmington Mechanical $34,697+HST;
d. EPCOR Natural Gas - $6,314.00+HST.
CARRIED
D. Report PS-05/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re Capital
Item No. PW-12 Vienna Line Drainage
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report PS-05/19 re Capital Item No. PW-12 Vienna Line Drainage be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham authorize the
purchase of culvert piping from Union Pipe & Supply Inc. for a total of$43,848.47+HST.
CARRIED
Council recessed for the Zoning Public Meeting at 7:32 p.m. and reconvened at 7:35 p.m.
2019 Council Minutes February 7, 2019
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Bridgeman Zoning By-law amendment 54095 Ottergate Line
B. Notice of Passing of Zoning By-Law Z681-2019 Andries and Templeton
C. Notice of Public Meeting re proposed Zoning By-law amendment Municipality of Bayham
D. Notice of Public Meeting re proposed Zoning By-law amendment Nichols
E. Notice of Public Meeting re Branch `B' of the Richmond Road Drain
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT correspondence items 10.1.1-A— 10.1.1-E be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-09/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Building
By-law Rates & Fees
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report DS-09/19 re Building By-law Rates & Fees be received for information;
AND THAT staff be directed to provide public notice of proposed Building By-law Rates &
Fees changes pursuant to the Ontario Building Code Act;
AND THAT staff be directed to bring forward an amended Building By-law and Rates &
Fees By-law for Council consideration.
CARRIED
B. Report DS-11/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent re Branch
'A' of the No.1 Drain Award Contract
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report DS-11-19 re Branch 'A' of the No.1 Drain Award Contract be received for
information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
2019 Council Minutes February 7, 2019
Tender for the Branch 'A' of the No.1 Drain, as submitted by Robinson Farm Drainage
Limited, in the amount of$112,890.00+HST, with work to commence on or before February
15, 2019 and be completed on or before May 30, 2019;
AND THAT a by-law to authorize the execution of contract documents with Robinson Farm
Drainage Limited be presented to Council for enactment
CARRIED
C. Report DS-10/19 by Margaret Underhill, Deputy ClerkjPlanning Coordinator re Consent
Applications E6/19 and E7/19 Retsinas
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report DS-10/19 re the Consent Applications E6/19 and E7/19 submitted by Peter
Retsinas be received;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Applications E6/19 and E7/19 be granted subject to the following conditions for both
applications:
1. Approval of a Zoning By-law Amendment to remove holding provisions "h1/h4"
2. Water quality testing results on the existing wells for nitrates meeting provincial
standards, as a matter of public health and safety
3. Water quantity testing results on the existing wells to confirm the quantity meets
residential use and provincial standards, as a matter of public health and safety
4. Municipal Lot assessments for septic analysis
5. Engineer design grading plan
6. Civic number signage for each lot
7. Confirmation from the County of Elgin for driveway accesses
8. Cash in Lieu of Parkland Dedication fee for each lot
9. Planning Report fee payable to the Municipality.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipality of Mattice-Val Cote re Paragraph 4 of the Declaration of Office
B. Ontario Farmland Trust re Bill 66, Restoring Ontario's Competitiveness Act, 2018
C. Town of Orangeville Resolution re proposed Bill 66
D. Town of Georgina Council Resolution re Bill 66
2019 Council Minutes February 7, 2019
E. 2019 Farmland Forum Flyer
F. Municipality of Bayham Tree Application Program Notice
G. Municipality of Bayham February 7, 2019 Budget Open House Cancellation Notice
H. County of Elgin re Community Futures
I. County of Elgin re Ontario Municipal Partnership Fund Resolution
J. Elgin County Council minutes of meeting held January 8, 2019
K. County/City Liaison minutes of meeting held January 23, 2019
L. MPP Jeff Yurek re 2019 Provincial Budget
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT correspondence items 11.1.1-A— 11.1.1-L be received for information.
CARRIED
Council recessed for the Drainage Public Meeting at 8:00 p.m. and reconvened at 8:12 p.m.
11.t2 Requiring Action
A. Bayham Historical Society re Reserve Fund and Land on Plank Road
Councillor Chilcott declared a conflict of interest and general nature thereof in regards to Item
11.1.2-A Bayham Historical Society re Reserve Fund and Land on Plank Road as she is a
member of the Bayham Historical Society. Councillor Chilcott vacated her chair and did not
take part in discussion or vote on the item.
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT correspondence from Bayham Historical Society re Reserve Fund and Land on
Plank Road be received for information.
CARRIED
B. Ward & Uptigrove re 2018 Market Analysis Comparators
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
2019 Council Minutes February 7, 2019
THAT correspondence item No. 11.1.2-B of Ward & Uptigrove re 2018 Market Analysis
Comparators be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham approve the 2018
Market Analysis Comparators as proposed by Ward & Uptigrove;
AND THAT the Council of the Corporation of the Municipality of Bayham confirm the
compensation philosophy for the Municipality of Bayham Market Analysis, as outlined
within By-Law No. 2017-127, being the Municipality of Bayham Personnel Policy Manual.
CARRIED
11.2 Reports to Council
A. Report TR-03/19 by Lorne James, Treasurer re 2020 Budget Schedule
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT Report TR-03/19 re 2020 Budget Schedule be received for information;
AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in
Report TR-03/19.
CARRIED
B. Report CAO-04/19 by Paul Shipway, CAOICIerk re Outdoor Solid Fuel Combustion
Appliances
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report CAO-04/19 re Outdoor Solid Fuel Combustion Appliances be received for
information.
CARRIED
C. Report CAO-05/19 by Paul Shipway, CAOICIerk re Rates & Fees By-law
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT Report CAO-05/19 re Rates & Fees By-law be received for information;
AND THAT staff be directed to bring forward an amended Rates & Fees By-law for Council
consideration.
CARRIED
2019 Council Minutes February 7, 2019
D. Report CAO-06/19 by Brenda Gibbons, Deputy Clerk re Long Term Service Awards/
Retirement Recognition
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-06/19 re Long Term Service Awards / Retirement Recognition be
received for information;
AND THAT staff be directed to bring forward a by-law to adopt a Long Term Service
Awards / Retirement Recognition Policy and incorporate same in the personnel policy.
CARRIED
E. Report CAO-07/19 by Paul Shipway, CAOICIerk re Private Recreational Cannabis Retail
Storefront Policy Statement
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-07/19 re Private Recreational Cannabis Retail Storefront Policy
Statement be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
bring forward a by-law to adopt the Municipality of Bayham Private Recreational Cannabis
Retail Storefront Policy Statement for Council consideration.
CARRIED
F. Report CAO-08/19 by Paul Shipway, CAOICIerk re Development Charges
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report CAO-08/19 re Development Charges be received for information;
AND THAT Council refer Development Charges and a Development Charges Background
Study to 2020 Capital Budget deliberations.
CARRIED
12. BY-LAWS
A. By-Law No. 2019-010 Being a Provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Branch `B' of the Richmond
Road Drain (This by-law follows the recommendation in Report DS-08/19 by Bill Knifton,
Chief Building OfficiallDrainage Superintendent during the public meeting of February 7,
2019) First and Second Reading Only
2019 Council Minutes February 7, 2019
A. Confidential Report regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Tribute Resources Inc.)
14.2 Out of Camera
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Council do now rise from the "In Camera" session at 9:19 p.m. with nothing to
report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2019-012 Being a by-law to confirm all actions of Council
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Confirming By-Law No. 2019-012 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the Council meeting be adjourned at 9:20 p.m.
CARRIED
MAYOR , E' '
2019 Council Minutes February 7, 2019
B. By-Law No. 2019-011 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Robinson Farm Drainage Limited for the provision
of drainage works for the Branch 'A' of the No.1 Drain in the Municipality of Bayham
pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This
by-law follows the recommendation in Report DS-11/19 by Bill Knifton, Chief Building
OfficiallDrainage Superintendent during the regular meeting of February 7, 2019)
Moved by: Councillor Chilcott
Seconded by: Deputy Mayor Weisler
THAT By-Law No. 2019-010 be read a first and second time only;
AND THAT By-Law No. 2019-011 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
A. Council discussion re Vienna Community Centre
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT discussion re Vienna Community Centre be received for information:
AND THAT staff be directed to bring back an informational report for due diligence
purposes on April 14, 2019 on the Vienna Community Centre usage statistics, operating
costs, capital costs and forecasts.
CARRIED
Council recessed for a break at 8:48 p.m. and reconvened at 9:12 p.m.
14.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the Council do now rise to enter into an "In Camera" Session at 9:14 p.m. to discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED