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Home My WebLink AboutFebruary 21, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 21, 2019 7:00 p.m. 7:30 p.m. — Public Meeting — Planning A. Municipality of Bayham B. Ed Nichols 53834 Vienna Line 8:00 p.m. — Court of Revision — Branch `B' of the Richmond Road Drain 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:00 p.m.- Presentation — Ontario Clean Water Agency re the Save on Energy Program 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held February 7, 2019 B. Public Planning Meeting held February 7, 2019 re Matt Bridgeman 54095 Ottergate Line Zoning By-law Amendment C. Public Meeting held February 7, 2019 re Branch `B' of the Richmond Road Drain 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2019 Council Agenda February 21, 2019 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Zoning By-law Amendment— Municipality of Bayham B. Notice of Public Meeting re Proposed Zoning By-law Amendment— Ed Nichols C. Notice of Court of Revision re Branch 'B' of the Richmond Road Drain D. Notice of Public Meeting re Municipality of Bayham Building Permit Fee By-law 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-13/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Zoning Amendment Application — Bridgeman Zoning By-Law Z682-2019 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held January 9, 2019 B. Ministry of Finance re 2019 Ontario Municipal Partnership Fund (OMPF) 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-04/19 by Lorne James, Treasurer re 2018 Investment Report B. Report TR-05/19 by Lorne James, Treasurer re 2018 Council Remuneration and Expenses C. Report TR-06/19 by Lorne James, Treasurer re 2018 Public Sector Salary Disclosure Act (PSSDA) D. Report TR-07/19 by Lorne James, Treasurer re 2018 Q4 Variance Report E. Report TR-08/19 by Lorne James, Treasurer re 2018 Surplus Allocation F. Report CAO-10/19 by Paul Shipway, CAOICIerk re Advisory Board & Committee Policy G. Report CAO-11/19 by Paul Shipway, CAOICIerk re 2019 Municipal Assistance H. Report CAO-12/19 by Paul Shipway, CAOICIerk re Port Burwell Storm Sewer Rehabilitation Phase 1B Capital Item No. PW-13 2019 Council Agenda February 21, 2019 I. Report CAO-14/19 by Paul Shipway, CAOICIerk re Community Strategic Plan J. Report CAO-15/19 by Paul Shipway, CAOICIerk re Vienna Memorial Park K. Report CAO-16/19 by Paul Shipway, CAOICIerk re RFQ 19-01 Cenotaph Fencing L. Report CAO-17/19 by Paul Shipway, CAOICIerk re RFT 19-01 Supply & Apply Dust Control M. Report CAO-18/19 by Paul Shipway, CAOICIerk re Municipal Law Enforcement — MEU Consulting 12. BY-LAWS A. By-Law No. Z682-2019 Being a by-law to further amend By-Law No. Z456-2003 (This by-law follows the recommendation in Report DS-13/19 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of February 21, 2019) B. By-Law No. 2019-013 Being a by-law to adopt the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement (This by-law follows the recommendation in Report CAO-07/19 by Paul Shipway, CAOICIerk during the regular meeting of February 7, 2019) C. By-Law No. 2019-014 Being a by-law to establish a Long Term Service Awards / Retirement Recognition Policy (This by-law follows the recommendation in Report CAO- 06/19 by Brenda Gibbons, Deputy Clerk during the regular meeting of February 7, 2019) D. By-Law No. 2019-015 Being a by-law to execute an agreement between the Municipality of Bayham and Blue Con Construction Inc. for Port Burwell Storm Sewer Rehabilitation Phase 1B (This by-law follows the recommendation in Report CAO-12/19 by Paul Shipway, CAOICIerk during the regular meeting of February 21, 2019) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Council discussion re By-Law No. 2017-002, being a by-law for the provision of recycling and waste collection and to prohibit the depositing of refuse or debris on lands within the Municipality of Bayham without the consent of the property owner or occupant of the land 14.1 In Camera A. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa) 14.2 Out of Camera 2019 Council Agenda February 21, 2019 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-016 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 7, 2019 7:00 p.m. 7:30 p.m. — Public Meeting — Planning - Bridgeman 8:00 p.m. — Public Meeting — Drainage— Branch 'B' of the Richmond Road Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:08 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Chilcott declared a conflict of interest and general nature thereof in regards to Item 11.1.2-A Bayham Historical Society re Reserve Fund and Land on Plank Road as she is a member of the Bayham Historical Society Board. Councillor Chilcott vacated her chair and did not take part in discussion. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Mayor Ketchabaw advised he, Deputy Mayor Weisler and Councillor Donnell were able to attend information sessions at ROMA which were found to be worthwhile learning experiences. 2019 Council Minutes February 7, 2019 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held January 17, 2019 B. Budget Meeting held January 21, 2019 Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held January 17, 2019 and the Budget Meeting held January 21, 2019 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-01/19 by Randy White, Fire ChiefiBy-law Officer re 2018 Annual Fire & Emergency Services Report Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Report FR-01/19 re 2018 Annual Fire & Emergency Services Report be received for information. CARRIED 2019 Council Minutes February 7, 2019 B. Report PS-03/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re 2018 Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water Systems Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report PS-03/19 re Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water Systems be received for information. CARRIED C. Report PS-04/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re Capital Item No. WW-1 Wastewater Treatment Plant Energy Upgrades Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Staff Report PS-04/19 re Capital Item No. WW-1 Wastewater Treatment Plant Energy Upgrades be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham award Capital Item No. WW-1 as follows: a. Koolen Electric $19,985+HST; b. Aylmer Glass and Mirror$25,614.48+HST; c. Farmington Mechanical $34,697+HST; d. EPCOR Natural Gas - $6,314.00+HST. CARRIED D. Report PS-05/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re Capital Item No. PW-12 Vienna Line Drainage Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report PS-05/19 re Capital Item No. PW-12 Vienna Line Drainage be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham authorize the purchase of culvert piping from Union Pipe & Supply Inc. for a total of$43,848.47+HST. CARRIED Council recessed for the Zoning Public Meeting at 7:32 p.m. and reconvened at 7:35 p.m. 2019 Council Minutes February 7, 2019 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Bridgeman Zoning By-law amendment 54095 Ottergate Line B. Notice of Passing of Zoning By-Law Z681-2019 Andries and Templeton C. Notice of Public Meeting re proposed Zoning By-law amendment Municipality of Bayham D. Notice of Public Meeting re proposed Zoning By-law amendment Nichols E. Notice of Public Meeting re Branch 'B' of the Richmond Road Drain Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence items 10.1.1-A— 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-09/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Building By-law Rates & Fees Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Report DS-09/19 re Building By-law Rates & Fees be received for information; AND THAT staff be directed to provide public notice of proposed Building By-law Rates & Fees changes pursuant to the Ontario Building Code Act; AND THAT staff be directed to bring forward an amended Building By-law and Rates & Fees By-law for Council consideration. CARRIED B. Report DS-11/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent re Branch 'A' of the No.1 Drain Award Contract Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report DS-11-19 re Branch 'A' of the No.1 Drain Award Contract be received for information: AND THAT Council accept the tender for provision of drainage works set out in the Form of 2019 Council Minutes February 7, 2019 Tender for the Branch 'A' of the No.1 Drain, as submitted by Robinson Farm Drainage Limited, in the amount of$112,890.00+HST, with work to commence on or before February 15, 2019 and be completed on or before May 30, 2019; AND THAT a by-law to authorize the execution of contract documents with Robinson Farm Drainage Limited be presented to Council for enactment CARRIED C. Report DS-10/19 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Applications E6/19 and E7/19 Retsinas Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-10/19 re the Consent Applications E6/19 and E7/19 submitted by Peter Retsinas be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E6/19 and E7/19 be granted subject to the following conditions for both applications: 1. Approval of a Zoning By-law Amendment to remove holding provisions "h1/h4" 2. Water quality testing results on the existing wells for nitrates meeting provincial standards, as a matter of public health and safety 3. Water quantity testing results on the existing wells to confirm the quantity meets residential use and provincial standards, as a matter of public health and safety 4. Municipal Lot assessments for septic analysis 5. Engineer design grading plan 6. Civic number signage for each lot 7. Confirmation from the County of Elgin for driveway accesses 8. Cash in Lieu of Parkland Dedication fee for each lot 9. Planning Report fee payable to the Municipality. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Mattice-Val Cote re Paragraph 4 of the Declaration of Office B. Ontario Farmland Trust re Bill 66, Restoring Ontario's Competitiveness Act, 2018 C. Town of Orangeville Resolution re proposed Bill 66 D. Town of Georgina Council Resolution re Bill 66 2019 Council Minutes February 7, 2019 E. 2019 Farmland Forum Flyer F. Municipality of Bayham Tree Application Program Notice G. Municipality of Bayham February 7, 2019 Budget Open House Cancellation Notice H. County of Elgin re Community Futures I. County of Elgin re Ontario Municipal Partnership Fund Resolution J. Elgin County Council minutes of meeting held January 8, 2019 K. County/City Liaison minutes of meeting held January 23, 2019 L. MPP Jeff Yurek re 2019 Provincial Budget Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT correspondence items 11.1.1-A— 11.1.1-L be received for information. CARRIED Council recessed for the Drainage Public Meeting at 8:00 p.m. and reconvened at 8:12 p.m. 11.1.2 Requiring Action A. Bayham Historical Society re Reserve Fund and Land on Plank Road Councillor Chilcott declared a conflict of interest and general nature thereof in regards to Item 11.1.2-A Bayham Historical Society re Reserve Fund and Land on Plank Road as she is a member of the Bayham Historical Society. Councillor Chilcott vacated her chair and did not take part in discussion or vote on the item. Moved by: Councillor Froese Seconded by: Councillor Donnell THAT correspondence from Bayham Historical Society re Reserve Fund and Land on Plank Road be received for information. CARRIED B. Ward & Uptigrove re 2018 Market Analysis Comparators Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell 2019 Council Minutes February 7, 2019 THAT correspondence item No. 11.1.2-B of Ward & Uptigrove re 2018 Market Analysis Comparators be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approve the 2018 Market Analysis Comparators as proposed by Ward & Uptigrove; AND THAT the Council of the Corporation of the Municipality of Bayham confirm the compensation philosophy for the Municipality of Bayham Market Analysis, as outlined within By-Law No. 2017-127, being the Municipality of Bayham Personnel Policy Manual. CARRIED 11.2 Reports to Council A. Report TR-03/19 by Lorne James, Treasurer re 2020 Budget Schedule Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT Report TR-03/19 re 2020 Budget Schedule be received for information; AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-03/19. CARRIED B. Report CAO-04/19 by Paul Shipway, CAOICIerk re Outdoor Solid Fuel Combustion Appliances Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO-04/19 re Outdoor Solid Fuel Combustion Appliances be received for information. CARRIED C. Report CAO-05/19 by Paul Shipway, CAOICIerk re Rates & Fees By-law Moved by: Councillor Froese Seconded by: Councillor Donnell THAT Report CAO-05/19 re Rates & Fees By-law be received for information; AND THAT staff be directed to bring forward an amended Rates & Fees By-law for Council consideration. CARRIED 2019 Council Minutes February 7, 2019 D. Report CAO-06/19 by Brenda Gibbons, Deputy Clerk re Long Term Service Awards / Retirement Recognition Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report CAO-06/19 re Long Term Service Awards / Retirement Recognition be received for information; AND THAT staff be directed to bring forward a by-law to adopt a Long Term Service Awards / Retirement Recognition Policy and incorporate same in the personnel policy. CARRIED E. Report CAO-07/19 by Paul Shipway, CAOICIerk re Private Recreational Cannabis Retail Storefront Policy Statement Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report CAO-07/19 re Private Recreational Cannabis Retail Storefront Policy Statement be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement for Council consideration. CARRIED F. Report CAO-08/19 by Paul Shipway, CAOICIerk re Development Charges Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report CAO-08/19 re Development Charges be received for information; AND THAT Council refer Development Charges and a Development Charges Background Study to 2020 Capital Budget deliberations. CARRIED 12. BY-LAWS A. By-Law No. 2019-010 Being a Provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Branch B' of the Richmond Road Drain (This by-law follows the recommendation in Report DS-08/19 by Bill Knifton, Chief Building OfficialIDrainage Superintendent during the public meeting of February 7, 2019) First and Second Reading Only 2019 Council Minutes February 7, 2019 B. By-Law No. 2019-011 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Robinson Farm Drainage Limited for the provision of drainage works for the Branch 'A' of the No.1 Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-11/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the regular meeting of February 7, 2019) Moved by: Councillor Chilcott Seconded by: Deputy Mayor Weisler THAT By-Law No. 2019-010 be read a first and second time only; AND THAT By-Law No. 2019-011 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS A. Council discussion re Vienna Community Centre Moved by: Councillor Froese Seconded by: Councillor Donnell THAT discussion re Vienna Community Centre be received for information: AND THAT staff be directed to bring back an informational report for due diligence purposes on April 14, 2019 on the Vienna Community Centre usage statistics, operating costs, capital costs and forecasts. CARRIED Council recessed for a break at 8:48 p.m. and reconvened at 9:12 p.m. 14.1 In Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise to enter into an "In Camera" Session at 9:14 p.m. to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 2019 Council Minutes February 7, 2019 A. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Tribute Resources Inc.) 14.2 Out of Camera Moved by: Councillor Froese Seconded by: Councillor Donnell THAT the Council do now rise from the "In Camera" session at 9:19 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-012 Being a by-law to confirm all actions of Council Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Confirming By-Law No. 2019-012 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council meeting be adjourned at 9:20 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 7, 2019 7:30 p.m. — Matt Bridgeman 54095 Ottergate Line Zoning By-law Amendment PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON SIGNED IN ATTENDEES: Matt Bridgeman 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 7:32 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment application by Matt Bridgeman to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by Matt Bridgeman The purpose of the public meeting is to consider an application to change the zoning on a 4,046 m2 (1 acre) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-XX) zone to permit a micro-cultivation of cannabis use as an accessory 2019 Planning Meeting Minutes February 7, 2019 Matt Bridgeman industrial use to the main residential use; and to permit an accessory building addition of 220 m2 (2,370 ft2)for the accessory use, in Zoning By-Law Z456-2003. The subject lands are located at 54095 Ottergate Line, south side, east of Talbot Line. The effect of the by-law will be to allow micro-cultivation of cannabis use as a secondary use; and to allow the cultivation and harvesting of cannabis within an addition to an accessory building constructed specifically to contain the cultivation and harvesting of cannabis. 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Donnell Seconded by: Councillor Froese THAT the Zoning By-law be considered at the meeting scheduled for February 21, 2019; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Zoning Application Matt Bridgeman is now complete at 7:35 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 7, 2019 8:00 p.m. — Branch `B' of the Richmond Road Drain PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON SIGNED IN ATTENDEES: Cecil Smedley 1. CALL TO ORDER Mayor Ketchabaw called the public meeting to order at 8:00 p.m. and asked those in attendance for the Public Meeting regarding the Branch 'B' of the Richmond Road Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Branch 'B' of the Richmond Road Municipal Drain Public Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider the proposed reconstruction of the drainage as outlined in the Branch 'B' of the Richmond Road Municipal Drain Engineer's Report #218135 dated January 2, 2019 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-08/19 by Bill Knifton, Chief Building OfficialiDrainage Superintendent re Branch 'B' of the Richmond Road Drain Chief Building OfficiallDrainage Superintendent Knifton presented the report and provided an overview of the design of the drain. 5. ENGINEERS REMARKS None. 2019 Public Meeting Minutes Branch 'B' of the Richmond Road Drain February 7, 2019 6. PUBLIC PARTICIPATION Cecil Smedley, 9220 Richmond Road expressed concerns the drain will not be of benefit to him as he has no issues with drainage on the front of his property. Chief Building OfficiallDrainage Superintendent Knifton addressed the concerns. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Councillor Donnell Seconded by: Councillor Froese THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#218135 dated January 2, 2019, referred to as the "Branch `B' of the Richmond Road Drain" report; AND THAT Provisional By-law#2019-010 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of February 21, 2019 at 8:00 p.m. be set for the first sitting of the Court of Revision." CARRIED 9. ADJOURNMENT Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-law will be considered during the regular meeting. CARRIED MAYOR CLERK 10,11HA4 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED V4.11 ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM 7-61. IN 15."4 APPLICANT: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Municipality of Bayham, in response to recent legislative changes, is considering an amendment to Zoning By-law No. Z456-2003. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 21st, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this by-law amendment is to define cannabis cultivation and processing facility use; and, to interpret standard-cultivation and processing of cannabis as an industrial use permitted in locations zoned for Rural Industrial (M2) and Urban Industrial (M4) uses. No key map is provided as the proposed amendment applies to the entire Municipality. THE EFFECT of this By-law will be to add definitions for cannabis cultivation and processing use in the Zoning By-law; to allow cannabis cultivation and processing uses in appropriate zones; and, to allow, where the use is limited in scale, micro-cultivation of cannabis use accessory to a main permitted use. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office, 56169 Heritage Line, Straffordville, Ontario. Dated at the Municipality of Bayham this 23rd day of January 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(abayham.on.ca W: www.bayham.on.ca gjsYII4 , NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED troij�1 0,1b . ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM 4W t OA's'°I'tunity 1s`o APPLICANT: ED NICHOLS, 53834 VIENNA LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 21, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a 12,141 m2 (3 acres) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-XX) zone to permit an "animal kennel" in addition to the main residential use, in Zoning By-law Z456-2003. The subject lands are located at 53834 Vienna Line, north side, west of Woodworth Road. THE EFFECT of this By-law will be to allow an animal kennel, in the form of a small animal rescue facility, to house and care for a maximum of thirty (30) small animals, sheltered in an existing building and retain the existing dwelling. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31St day of January 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill s Deputy Clerk/Planning Coordinator QUfc�. Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 I a E: munderhill c�r,bavham.on.ca SUBJECT LANDS ti. W:www.bavham.on.ca 1 i L • 7 .111 ""` • Pf,a : •� GREEN LI o '�.� 0 , �, / 1 5 69 a 46 ORINTH $ J L7 L !g `EST LINE o O.p E rz} ,- J Q;`J L4� ( 4. 1111,11,.,''-'- ' 1CARSON LINE i yX CQ \-44,..:•,1, �o 0 Ti.i!iii la la < a y cc N!i; ORTH , EDEN LIN = 0 0�� HALL E,...:> 57024 ,r 0 T! SHADY EDEN 52637 LANE • 9 l`` ' 1'1 t ES Y.: 0Ti'E'RG R1DGE 5 Z _ ATE LINE BALDWIN „ LINE o- aE Mg' LINE a APL.E GROVE' r Nt . e - 46 Z LINE m;" 1.i::l R INCEIu ?/ `2', q- lE @,9� F INE Q LAa! 'Q0 �9 O ;'RID e! • -90•rT r LINE �; iiiiiii p �I .S. 2 58338 /L Hail ?. Q m �r PGE Ril� 0 �, ss,2. �� p �, � 1 1 26x6 I ti, i.., IN)�S O m I —iiiiilifi : ,J LU U .STRAFF�> 'DVI"I LE c, LLI 0 3 . ° w D LINE m. Q J"9CKg O PMER� g� y=. z O O i� 523°8 iii j , tr--� CO 7--, NLINF ' 0 F• 0® II 52647 0' 7� a I.I E Sj -A \ r ••LAN 0'I itA\ � 7. 1 J a LT ❑. Sia V Q o ii-if m ALTON ' N Q O 152651 40v. O Ziii 53961 0 0 Y .. w o 3 0 , . ZiQ Z ^ 0 f i w,�p N J ' °�I _ 0 °Q ° S?sav .I.a 53348 Q(/ N W n O O �� Mc Y� �° NG N' toi s a S83 5 52521 U •'',55531 rn �` iiii 443 --;, iOLS 4 42,E/eNNAVNE ® �_�C�N� VGNTL/NF LAKEVIEW @o p ❑ {VIENNA 57829 'i-` N O p 0:. 52661 ,._._.. 4_3 0 iii 349 Z 5843glm T4.ii!iii . �/ . 04360 3 !❑ `n OS��.. I 0 TU a q C/nj.� - p I NNEL L/NF Pi III O • '...�cut ,,,68U w ❑ X m iiil.iii U) c,N � I O578 \'-� '--. . Q 29 `!iii W , J ------,1 Villitti 1.- 2 0 cz..E:::, n>5 a4. U 0 O (../NE.. 00 P',•VINCIAL', ® 1144 ` 1.1. P•RT BURWELL NEFstioRe .5,>B29 1��0� g,AYH�►.� 4111111111.1 1.0;(7,/O °J tunity Isco The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE BRANCH `B' OF THE RICHMOND ROAD DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, February 7, 2019 adopted Report No. 218135,dated January 2, 2019 as prepared by Spriet Associates in regard to drainage works for the construction of the Branch 'B' of the Richmond Road Drain serving Parts of Lot 111, Concession S.T.R., in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, February 7, 2019 gave first and second reading to Provisional By-law #2019-010, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, February 21, 2019 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, February 11, 2019 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday—Friday 8:30 am—4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO,this 8th day of February, 2019. Paul Shipway CAOICIerk gieitimortp 4160.- 4wPortunity Is�o�► The Corporation of Municipality of Bayham NOTICE OF PUBLIC MEETING CONCERNING THE MUNICIPALITY OF BAYHAM BUILDING PERMIT FEE BY-LAW TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on the 7th day of March, 2019, at 7:30 p.m. in the Council Chambers (56169 Heritage Line, Straffordville) in order to consider a proposed Building Permit Fee By-law under Section 7 of the Building Code Act. PURPOSE AND EFFECT The Municipality of Bayham is proposing to adopt a Building Permit Fee By-law following a review of the building permit fees under Section 7(b) of the Building Code Act. The effect will be to increase the existing fee structure and introduce new fees. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposed fees. ADDITIONAL INFORMATION related to the proposed fees is available during regular office hours at the Municipal Office at 56169 Heritage Line, Straffordville, ON. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 8th day of February, 2019. Paul Shipway Clerk INN.Y11.44 Ailinp ' ¢ REPORT / /7�, _ , ',*_; o�p ai. DEVELOPMENT SERVICES raj'tunity 1.91t°%1 TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: February 21, 2019 REPORT: DS-13/19 FILE NO. C-071 D13.BRID Roll # 3401-000-007-07601 SUBJECT: Zoning Amendment Application — Bridgeman Zoning By-law Z682-2019 BACKGROUND: Matt Bridgeman has submitted a rezoning application to rezone his property located on the south side of Ottergate Line, east of Talbot Line, known as 54095 Ottergate Line Road. The lands are designated Agriculture on Schedule "Al" Land Use of the Official Plan and currently zoned Agricultural (A1) on Schedule "A" Map No. 4 in Zoning By-law Z456-2003. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and the neighbouring properties within the 120 metres. A public meeting was held February 7, 2019 with the Applicant in attendance not making presentation. No written comments were received prior to or at the public meeting. At the time of writing this report no additional applicant or public comments were received. PURPOSE & EFFECT The purpose of this By-law is to change the zoning on a 4,046 m2 (1 acre) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-36) zone to permit a micro- cultivation of cannabis use as an accessory industrial use to the main residential use; and to permit an accessory building addition of 222 m2 (2,400 ft2) for the accessory use, in Zoning By- law Z456-2003. The subject lands are located at 54095 Ottergate Line, south side, east of Talbot Line. The effect of this By-law will be to allow micro-cultivation of cannabis use as a secondary use; and to allow the cultivation and harvesting of cannabis within an addition to an accessory building constructed specifically to contain the cultivation and harvesting of cannabis. DISCUSSION: The rezoning will permit a secondary use to the main permitted residential use. In order to be operational, the micro-cultivation of cannabis is required to be consistent with the Cannabis Act DS-13/19 Bridgeman 2 legislation and licensed by a federal permit. Please refer to the planner's memorandum dated January 14, 2019 for details and analysis of the application to the planning documents. Staff and planner support the zoning by-law amendment and recommend approval of the zone change to permit the secondary use. ATTACHMENTS 1. Zoning By-law Amendment Application 2. IBI Memorandum dated January 14, 2019 3. Draft Zoning By-law Z682-2019 RECOMMENDATION THAT Staff Report DS-13/19 regarding the Zoning By-law Amendment for Bridgeman be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held February 7, 2019 associated with this application, no verbal or written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Agricultural (A1) Zone to a site-specific Rural Residential (RR-36) Zone on property identified as 54095 Ottergate Line; AND THAT Zoning By-law Z682-2019 be presented to Council for enactment; Respectfully Submitted by: Reviewed by: ` Margaret Underhill 'aul Shipway Deputy ClerklPlanning Coordinator CAOICIerk $01E144 MUNICIPALITY OF BAYHAM 11111. .;, 56169 Heritage Line NOVr 1 � P.O. Box 160 2018 Ol , t � Straffordville, ON NOJ 1Y0 aor Phone(519) 866-5521 - Fax(519) 866-3884 �IPALIF'l O 9 yl t � tunity Is o APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Deputy Clerk/Planning Coordinator or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning By-law Amendment or Temporary Use Zoning By-law) or $1500(Temporary Use Zoning By-law Renewal) or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full, the application will be returned. I/We, `'VY shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. MATT eiCP6 E MAN Property Owner Property Owner FOR OFFICE USE ONLY 30/ - 000 -00 7- C 76,0/ J DATE RECEIVED: NCI CI V '9///t? AMOUNT RECEIVED: e)o DEEMED COMPLETE: L 4I /7/17 RECEIPT# : 00,? FILE NO: J 13 . /��`(�J DATE ADOPTED BY COUNCIL: Revised March 2017 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name(s): /4rr 13I+`D& 414A) Address: r1015-5 c7rak,& TE L. VC C O1_/1/ 0AUI Phone No. (Home): S 1`I �'.3-3 CC Business: Di DGEM•AN /SAM;L4 FM S Fax: Email: 1'14..\,nc:Am eS't c L.. 1 y$O eC:Or'l Lot and Concession (if applicable): Lo.N ,A(ORTI4 6-c:RE PART-Ler '1 l I R I S Ie PART Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. SC 67 1 f3nNk 7:11564vOkik6- HL6:Y ,M LES cIi . 511 ' 31.5'el 2. Applicant/Authorized Agent: Address: Phone No.: Fax: E-mail: Please specify to whom all communications should be sent: Registered Owner ((W Applicant I Authorized Agent ( ) 3. Legal Description of the land for which the amendment is requested Roll# 'vl-000 -001- ; Lei Concession: . O IZY H &Oki Lot: FAk r or L Reference Plan No: Part Lot: Street and Municipal Address No.: 5-4101C OTE&416 L V1 What is the size of property which is subject to this Application? Area: 4104(o m2 Frontage: L: m Depth: (QO, m When were the subject lands purchased by the current owner? DEC. 3-001' Municipality of Bayham Zoning By-law Amendment Application Page 3 4. Existing Official Plan Designation: How does the application conform to the Official Plan? 5. Existing Zoning By-law Classification: A I /'i To r<L What are the current uses of the subject lands? RE5;DENT;91 Nov se w:rJ 51/off' If known, provide the length of time these uses have continued on this property. If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimension Line Line Line Setback s Setback Setbacks IJ . E . tnsr 1411030Y' f�lvU71.I W6S'1' ,gw��1M 3<, M W'6 f3-'7] x °,j :�. W�$.r EAsr 53•5-M 5NNoe .�.i1 a,�.�.M 1-5.1,1(1 m 7. 3 N. 6 If known, provide the dates in which each of these buildings were constructed. H o isi 119 slime" 11`(9 6. What is the Nature and Extent of the Rezoning? Quote Section of Zoning By-law to be amended. /� Sec-Ti o A.,/ ✓%! 'i c�ti c To<�E" CAa 76 _ -'0)44-1.1.42/14✓ 'S;° )7i .Q o Cu LT iu..1/ Gr'rtiN i 5 as cm ad C01 51.7/e e/79c unci u5i1 ia/ Stra//Sca, use �/ — xx ,,vim Municipality of Bayham Zoning By-law Amendment Application Page 4 7. Why is the rezoning being requested? /"tIL12 GUL.Tl VIri`cA/ Cf.7rvr1-''4"3/ S . NJTCu<vibl°vTLY 8. Does the proposed Zoning By-law amendment implement a growth boundary Yes/ No adjustment of a settlement area? If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? Yes/ No If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. Be Specific) rut J� �//// /�/�//�) •' moi{ 1(�(� \ R _ C _ _ //n N4l;LD;4V V A00 i,o.V , �,I V` I V . l/V IaLI S PGL::",'� Fok /V11C7Zc CULT;vATla1/ For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimensions Line Line Line Setback / )Do/%/Cr`/ TO Setback Setbacks ,400,-7'o%✓ E 4ir -1-19.:vv• (�osre 3,4Av ` .tlil`6r() >✓E1 H.ar-. 3. 7(.910 y 11,1 X 18a Municipality of Bayham Zoning By-law Amendment Application Page 5 11. Services existing or proposed for the subject lands: Please indicate with a 1 Water Supply Existing Proposed Municipal Piped Water Supply ( ) ( ) Private Drilled Well ( V) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( $ ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day, the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage Provisions: Proposed Outlet: Municipality of Bayham Zoning By-law Amendment Application Page 6 12. How will the property be accessed? Provincial Highway( ) County Road ( ) Municipal Road—maintained all year(K) Municipal Road—seasonally maintained ( ) Right-of-way( ) Water( ) If access is by water, do the parking and docking facilities exist, and what is the nearest public road? 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision ( ) Consent( ) Zoning By-law Amendment( ) Ministers Zoning Order( ) If yes to any of the above, indicate the file number and status of the application. 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? Municipality of Bayham Zoning By-law Amendment Application Page 7 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location, size and type of all existing and proposed buildings and structures, indicating their setbacks from all lot lines, the location of driveways, parking or loading spaces, landscaping areas, planting strips,and other uses; • the approximate location of all natural and artificial features (buildings, railways, roads,watercourses, drainage ditches, banks of rivers or streams,wetlands,wooded areas,wells and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location, width, and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance, a public traveled road, a private road, or a right-of-way; • the location of the parking and docking facilities to be used (if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and Ministry of Transportation (if applicable). (c) If a private sewage system is necessary, pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council Municipality of Bayham Zoning By-law Amendment Application Page 8 20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the following information: Date surplus farm dwelling was erected: Please provide the assessment roll number, locatio , and zoning of the farm parcel with which the subject lands are being consolidated. Roll# 34-01 - -c '1 -0`7 tal 911 Address: 061 rw Zoning Classificati : 4 I I/We, ./VIArt- 0e:o rC/14A, , of the EPE/V of 154y I/i i^1 , in the County of EL&%'.41/ , do solemnly declare: (i) that I/We am/are the owner(s)of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/We hereby appoint to act as an Agent on my/our behalf in all aspects of this application. Owner(s)Signature(s): And I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath, and by virtue of the "Canada Evidence Act". DECLARED BEFORE ME at the: -b /2 , --" / /( ce/ of 6y, /77 (Owent in the County/Region of 67C,�/ /r1 this day of /2 tVe i17 20 R- Owner /Agent A Commissioner, etc. MARGARET UNDERH1LL,a Commissioner, etc. De:Et:,ty Clerk of V12 Corporation of the hili:ici,^pity of EULZ111. Pacce 9 From: Matt Bridgeman To: Marg Underhill Subject: Matt Bridgeman Micro information Date: Thursday,November 22,2018 4:34:51 PM Micro Cultivation Standard Operating Procedure After the new addition is completed there will be'flowering rooms constructed within in the building. All rooms will be 15x25 with a ceiling hight of 10 feet. Each room will be a completely sealed stand alone unit.Each room will have its own lights,furnace,air conditioner, dehumidifier and fans. The\flower rooms will be designed in such a way that all water from the furnace,ac and dehumidifier units will be captured and recycled back to the plants there for the water usage from or current water supply"drilled well"will be virtually nothing. The Flower rooms will operate as completely sealed units there for no air will be exhausted out side and no fresh air will be coming into the building by designing it this way it completely handles the issue of smell pollution by exhausting air out and since we plan to grow 100%organic by not bringing fresh air into the rooms this eliminates having to spray plants with harmful chemicals due to bugs coming in through intake fans. As far as light/noise pollution there will be nothing due to the sealed room design I have proposed. The Cannabis Act has capped the production floor space at 2150 square feet that being said with the proposed 3.14 flower rooms i have designed it will run as a perpetual harvest every 5-6 weeks 1 room will be harvested that room will be cleaned disinfected and brought back on line within a week. This design and methodology allows us to run very lean as far as employees are concerned I would estimate after my wife and i there will only be 2 employees brought in to handle the bulk of the harvest"snippers". The Cannabis Act requires ALL employees be vetted through RCMP security check,finger prints and pictures are on file and NOBODY is allowed on sight with out passing this security back ground check. The Cannabis Act also requires a strict security plan with video surveillance of all rooms and outside perimeter. I hope this helps please let me know if you need any more info! BEGIN-ANTISPAM-VOTING-LINKS Teach Canit if this mail(ID 09X38REDm)is spam: Spam: https://emaillilteringservice.netituc/b.php?c=s&i=09X38REDm&m=fc06e908641f&rlm=°bayham-on- ca&t=2018 l 122 Fraud/Phish:https%icmailfiltcringserlicc.net/tuc/b.php?c=p&i=09X38REDm&m=fc06e908644If&rlm=bayham-on- ca&t=20181122 Not spam: htlps://emaillilteringservice.net/tuc/b.php?c-=n&i-09X38RFDni&rn—fc06e908641 f&rlm=bayham-on- ca&t°-20181122 Forget vote:https:/.emailfilteringscrvice.net/tuc/b.php?c=f&i=09X38REDm&m=fc06e908641f&rlm—bayham-on- ca&t=20181122 END-ANTISPAM-VOTING-LINKS 1 il akif 1 f 77 r Am:01°1, ,ie , ' 1 , .1 t � LoADD$B sI6 zapSWF . I • 'W Vet 1 { 4 Pt _ 0 yt .,__ , flov 5 .. A 1 ''0° I me . ® %oLe I.tGHT l 1 o 1 K 9Bot i 1 ) cri ' I i I 1 I 1 I . ' CG nTTER 6ATE L i&JE &JO' FL 0,viii IZ. IZCO A's, i FL.z.*../6e. R.c,(...,04 :)..._ FLawe.tz iza.),„13 F-44 ../47.7k.. it _..........__ a.5s 15 15. .15. IA° ...$ lc' A i CMAA C"IV .WC,C14 4 AL-(I .1- .5TC,P-A6-6: -tit?" R,olt vf 3‘" c 14 x 4 ' —3 Dock, mlivpom; ExSY7fv6- nu : L p,..v6.- • SCHEDULE 1 require this plan to be deposited r` PART LOT CONCESSION INSTRUMENT AREA under The Registry Act. / /� CAUTION : PLAN IIR— /8/8 I 4 NORTH GORE 61026 1.00 Ac. / ,y /W Date: JUNE 11,1979 Received and Deposited / o�° !�gym. This plan is not Dote: //T.✓.F/77f .- L °.: I- U j a plan of Subdivision —.''' 4` -0/urCS^ within the meaning / � Land Registrar �� eV �`�)ni� ham_ _- JIB)/\( of The Plonning ACI. f,��/ for the Regi stry Division 4,„—...-.&_ t' � /-\LL Ih/��(/._ `' BRIAN VAUGHAN of Elgin (II) \,V _ x.oa �`�OI759'DEED tlB10'26J a Calld_ .,�_ RL I VVI_I-IV -` �,/ 03 4��-SO '. 565.27'_4._�le� )I-1 �7�)R C,\\P // y....1-,-.A.' 2z 24' �O1VCLCC,t0,1 N PLAN OF SURVEY / 30" 73627'mrae, ti o z2o.D0, w I OF PART OF 0. LOT 4 A 3B=) �ro°a��o Ln � -_. A°' ti/ '' 8NORTH GORE CONCESSION '// " / /... - • TOWNSHIP OF BAYHAM / / /� PART- cf, W -=',C- E COUNTY OF ELGIN /////a / 03 w // `M' I_ U I .,1 4 SCALE I • 60 N.,.24,,o,W LL S 19 7 9 220.00' zs IC 1. 11VS7 ; co NOTES: (0 J I c __ BEARINGS ARE ASTRONOMIC AND ARE REFERRED CO THE BEARING G OF N44^09'30"E FOR THE SOUTHEASTERLY LIMIT OF 0-382, AS SHOWN HEREON. IY, ALL HANGING LINES SHOWN ON THIS PLAN HAVE BEEN VERIFIED. NORII-I GOBI: COI\ CILSSIC)N Ig • DENOTES 3/4"DIA, X 2' LONG IRON BAR I.F4.-FOUND 1 iq 0 DENOTES I" DIA. 0 4' LONG IRON BAR I Fe.-FOUND) S • DENOTES 6/B"X S/B"X 2'LONG IRON BAR (Fe.-FOUND) I 0 DENOTES I"X I"X 4' LONG IRON NOR I El.-FOUND I II'J Q C.M. DENOTES CONCRETE MONUMENT,MINISTRY OF 1 TRANSPORTATION AND COMMUNICATIONS I Fe.-FOUND) i SURVEYOR'S CERTIFICATE • I HEREBY CERTIFY THAT: 1. THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE WITH THE SURVEYS ACT AND THE REGISTRY ACT AND THE REGULATIONS RADE THEREUNDER. 2• THE SURVEY WAS COMPLETED ON THE 111h. DAY OF MAY,1979. 04 .-- ST.THOMAS,ONT., BRIAN VAUGHAN MAY IT,1979 ONTARIO LAND SURVEYOR BRIAN VAUGHAN ONTARIO LAND SURVEYORS V.s. ST THOMAS, ONT., PO. BOX 6 170-126 D-I PH, 631-6067 RD TR,NRLAR 100.5.78 IBI GROUP 203-350 Oxford Street West ' B I tel don London ON472 73281T3 Canada ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 14, 2019 From William Pol, MCIP, RPP Project No 3404 - 703 cc Paul Riley, CPT Subject Matt Bridgeman -Application for Zoning By-law Amendment - Part Lot 4, Concession North Gore, Plan 11R1818, Part 1, 54004 Calton Line 1. We have completed our review of an Application for a Zoning By-law amendment, submitted by Matt Bridgeman, for a property located at 54095 Ottergate Line, south side, east of Talbot line. The applicant is requesting a zoning by-law amendment to change the zoning regulations on 4,046 m2 (1 acres) land from an Agricultural (A1) Zone to a site-specific Rural Residential (RR-XX)Zone in Zoning By-law Z456- 2003. The change is to permit a micro-cultivation of cannabis use as an accessory industrial use to the main residential use; and to permit an accessory building addition of 223 m2 (2,400 ft2) for the accessory use. The subject lands are designated as Agriculture on Schedule "Al" Land Use of the Official Plan of the Municipality of Bayham. The lands are currently zoned Agriculture (A1) on Schedule "A" Map No. 4 in Zoning By-law Z456-2003. 2. The parcel has a lot frontage of 67 m (220 feet) and a lot depth of 61 m (200 feet). The property comprises a single family dwelling and a workshop. The existing workshop has a floor area of 106 m2 (1,147 ft2) is rectangular, has a separate driveway access from the dwelling and lies on the western side of the property, approximately 31 m (101 feet) from the dwelling. It is used for personal storage of property maintenance equipment, recreational vehicles, etc. The workshop addition creates an L-shaped building. Surrounding land uses are agriculture. There are eight dwellings, with farm building clusters, within 300 m (984 feet). The closest is approximately 75 m (246 feet) northeast across Ottergate Road. 3. The addition is designed specifically for the micro-cultivation of cannabis. There will be 4 flowering rooms of 34.8 m2 (375 ft2) along one side, a 4.5 m (15 feet) wide common area/work area, and a height of 3 m (10 feet). The proposed "plant surface area" is approximately 139 m2 (1,875 ft2), consistent with Cannabis Act legislation for micro-cultivation license plant surface area maximum of 200 m2 (2,150 ft2). Each room is self-contained with separate lights, furnace, air conditioner, dehumidifier and fans. Water is recirculated from the furnace, air conditioner and dehumidifier. No air will be taken in or exhausted outside. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—January 14,2019 4. The Zoning By-law does not currently permit micro-cultivation of cannabis use. The cultivation and processing of cannabis for recreational use became legal on October 17, 2019. On December 21, 2018, Council adopted direction for changes to the zoning by-law to add definitions and permit cannabis cultivation and cannabis processing use in Rural industrial (M2) and Urban Industrial (M4) Zones. Micro- cultivation of cannabis use is intended for small-scale operations and a federal permit is required. Among other considerations, the permit restricts the size of the operation to no more than 200 m2 plant surface area. 5. The Rural Residential (RR) Zone Regulations list of permitted uses includes one single detached residential dwelling unit on one lot, agricultural home occupation and accessory uses. The existing workshop and proposed addition are in conformity with the provisions for setbacks, location on the lot, height, etc. in Section 4.2 Accessory Uses and Section 7. The property is used for residential use but is zoned for agricultural use. Based on the size of the property, approximately 4,000 m2 where 20 ha is the permitted minimum, it is appropriate to rezone the property to Rural Residential at this time. 6. The Zoning By-law defines an agricultural home occupation as "an occupation for gain or support, associated with an agricultural use or a residential use, which serves agricultural uses and which is conducted by only persons residing on the premises." The proposed home based business is a similar scale and function to an agricultural home occupation. The following items include the intent of each provision from Section 4.6 Agricultural Home Occupations and considerations related to the proposed accessory use: a) Storage of materials, containers or finished products in the front or side yards shall not be permitted; The proposed activities take place inside the accessory building, no outside storage is permitted. b) Any building or structure, excluding that for residential use, used for an agricultural home occupation shall not exceed seventy (70.0) square metres of floor area; The proposed floor area is 222 m2 where 70 m2 is the permitted maximum for agricultural home occupation. Federal regulations for micro-cultivation of cannabis maximum plant floor area is 200 m2 where 139 m2 is proposed. The floor area of the proposed use is consistent with federal licensing regulations for the specific use, however, the floor area is larger than a typical agricultural home occupation. c) Agricultural home occupations shall include only a carpentry shop ... a small tool repair shop, and home craft operations such as pottery, weaving operation, baking and other related farmers' market products. IBI GROUP MEMORANDUM 3 Municipality of Bayham—January 14,2019 The proposed use is not in conformity with the listed uses for an agricultural home occupation, however, the use is similar in scale, i.e. a small home-based business operating in an accessory building and operated by the residents. d) Farm processing uses outlined above shall have a primary product which is grown on the farming operation which is operated by the farm operation owner; may permit a maximum of five (5) additional employees; may include a processing facility to a maximum of 464.5 square metres; and may include an associated retail area not exceeding 70.0 square metres. The primary product is grown and harvested by the owner/resident in the proposed micro-cultivation and harvesting operation facility in conformity with the building floor area maximum of 464.5 m2. Retail use is not proposed on site. The extent of the "processing" is the cultivation and harvesting of cannabis plants grown on site similar to an agricultural home occupation primary product. Agricultural home occupation use is a listed permitted use in the Rural Residential (RR) zone. Based on the review of agricultural home occupation criteria the proposed micro-cultivation and harvesting of cannabis use is similar in scale and function to an agricultural home occupation. A micro-cultivation of cannabis accessory use could be considered by way of a site-specific rezoning based on: similarity to an agricultural home occupation use, a listed permitted use in the Rural Residential zone, with no outside storage, the primary product being grown and harvested on site by the resident with only two addition employees. 7. We have no objection to the proposed rezoning from the Agricultural (Al)zone to a site- specific Rural Residential (RR-XX) zone, conditional upon the applicant obtaining a Federal license for the cultivation of cannabis, to permit: a) accessory micro-cultivation of cannabis use accessory to the primary residential use; b) cultivation and harvesting of cannabis plants inside the accessory building addition to a maximum 220 m2 c) accessory building total floor area maximum of 330 m2 d) indoor storage of all materials and goods IBI Group William Pol, MCIP, RPP Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z682-2019 BRIDGEMAN BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.36.1 Defined Area RR-36 as shown on Schedule "A" Map No. 4 to this By-law. 7.13.36.2 Definition Cannabis Cultivation-micro, shall mean land, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within an enclosed building or structure. The maximum floor area of buildings or structures for cultivation-micro, shall not exceed 220 m2. The owner and site shall have a legally valid license and be regulated to operate, in accordance with the applicable Federal and Provincial statutes. The processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 7.13.36.6 Permitted Uses Cannabis Cultivation-micro, in addition to permitted uses in the RR Zone. 7.13.36.3 Supplemental Regulations Outdoor storage of any materials and goods related to the Cannabis Cultivation-micro is prohibited. Accessory building total floor area maximum of 330 m2. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 4 by changing the zoning symbol on the lands from Agriculture (A1) Zone to site-specific Rural Residential (RR-36) Zone, which lands are outlined in heavy solid lines and marked RR-36 on Schedule "A" Map No. 4 to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or Z682-2019 b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 21St DAY OF FEBRUARY 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21St DAY OF FEBRUARY 2019. MAYOR CLERK Z682-2019 S SEE SCHEDULE A-MAP No.1 Ft + 1 SEE SCHEDULE C EDEN CIA:e I MAP NORTH HALL ,.i t q _ --`,T L �.ti `,544,x„ I L T 1 j. 4 F leisip IP" y in -I' G ".11dRttall' I / - 9f'RES L/�f� 1 Z 2. ri' ll9 a RR-$s! 1 ozrxxc�rE.tL3� a f o 1 w x 1 a \ J \. 10 t� r.. w lI t I 4 \S: ,/ i' 7a - , )t :lU Vic)(.- ai I 4T 119i : (5,T',T 1 �' ` F. f „ l •(3T Ili: •- ,.. .[ _ - LOT II tr. .� .'I_ rf 4 ALO 114, , LT11, .i x'16 ) '1r p / 1 t � ego p ~-J.- pati Ili mie SEE�SCHEDULE E- / 1 IAO RtCHt,i OtJD '. i V, rffSf 0yI.^ This is Schedule"l"to By-law No.Z682-2019,passed the day of ,2019 SEE SCHEDULE A•MAP No.7 Mayor Clerk MUNICIPALITY OF BAYHAM LeciendAlk SCHEDULE A 0 ZBLA NORTH MAP No.4 s_ LPRCA Regulation Limit 0 230 460 920 ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 moo-s: LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of January 9, 2019 .._. Approved February 6, 2019 Members in attendance: Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt, Tom Masschaele, Stewart Patterson, John Scholten and Peter Ypma Staff in attendance: J. Maxwell, A. LeDuc, L. Minshall, B. Colman and D. McLachlan Special Guests: K. Earls, H Demeyere Regrets: none The meeting was called to order at 6:30 pm Wednesday, January 9, 2019 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-1/19 moved: P. Ypma seconded: T. Masschaele THAT the Board of Directors add "Personal Matter"to the Closed Session as item 12 (b) to the January, 2019 agenda. CARRIED DISCLOSURES OF INTEREST None ELECTION OF LPRCA CHAIRMAN AND VICE-CHAIRMAN 2019 The Chair and Vice-Chair vacated their seats and Ms. Kimberley Earls, Economic Development Coordinator for South Central Ontario Region Economic Development Corporation assumed the Chair position and Heather Demeyere was appointed scrutineer. The positions for Chair and Vice-Chair were declared vacant and a request for nominations was called for the Chair. R. Chambers nominated M. Columbus who accepted the nomination. No further nominations were received. MOTION A-2/19 moved: R. Chambers seconded: V. Donnell That the nominations for the Chair be closed. CARRIED MOTION A-3/19 moved: J. Scholten seconded: R. Geysens FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 1 - That Michael Columbus is declared the Long Point Region Conservation Authority Chair for 2019. CARRIED Ms. Earls then called for nominations for Vice-Chair. P. Ypma nominated J. Scholten who accepted the nomination. No further nominations were received. MOTION A-4/19 moved: R. Chambers seconded: D. Beres That the nominations for the LPRCA Vice-Chair be closed. CARRIED MOTION A-5/19 moved: P. Ypma seconded: D. Beres That John Scholten is declared the Long Point Region Conservation Authority Vice-Chair for 2019. CARRIED The Chair and Vice-Chair thanked the Board for their support and were looking forward to the year ahead. M. Columbus assumed the Chair. Ms. Earls and Ms. Demeyere were thanked for their service and left the meeting. DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-6/19 moved: S. Patterson seconded: D. Beres THAT the minutes of the Board of Directors Meeting held November 19, 2018 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 2- a) Lee Brown Marsh Management Committee MOTION A-7/19 moved: J. Scholten seconded: R. Geysens THAT the minutes of the Lee Brown Marsh Management Committee meeting of May 5, 2018 be received as information. CARRIED b) Backus Museum Committee MOTION A-8/19 moved: R. Chambers seconded: D. Beres THAT the minutes of the Backus Museum Committee meeting of November 7, 2018 be received as information. CARRIED CORRESPONDENCE none DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved six applications since the last meeting. LPRCA-230/18, LPRCA-231/18, LPRCA-232/18, LPRCA-233/18, LPRCA-234/18 and LPRCA-236/18. MOTION A-9/19 moved: P. Ypma seconded: K. Chopp That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated January 9, 2019 as information. CARRIED b) New applications The Planning Department recommended approval for two applications. Both applications are for the construction of new vacation homes along the lakeshore in Haldimand County. MOTION A-10/19 moved: K. Chopp seconded: R. Geysens THAT the LPRCA Board of Directors approves the following Development Applications FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 3- contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-235/18 LPRCA-237/18 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) 2019 LPRCA BUDGET VOTE The 2019 LPRCA Budget was circulated to member municipalities for a 30-day comment period on November 14, 2018. Staff made Budget presentations to the Township of Bayham, the Township of Malahide and Oxford County councils over the past month. MOTION A-11/19 moved: R. Geysens seconded: P. Ypma That the LPRCA Board of Directors approves the following recommendations regarding LPRCA's 2019 Operating and Capital budgets; 1. That the 2019 proposed Ontario Regulation 178/06 Permit Fees and Planning Act Review Fees as set out in Tab 5 be approved; 2. That the 2019 proposed Conservation Area User Fees as set out in Tab 11 be approved; 3. That the 2019 Operating Budget in the total amount of$4,182,984 and requiring a Municipal Levy- Operating of$1,607,452 be approved; 4. That the 2019 Capital Budget in the total amount of$878,350 requiring a General Municipal Levy- Capital of$387,650 be approved; 5. That the proposed 2019 Consolidated Budget in the total amount of$5,061,334 and requiring a Municipal Levy—Consolidated of$1,995,102 be approved. Member Munici oat /Grou• Wei•ht Present? Yes No FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus,Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 4- Valerie Donnell Municipality of Bayham 4.82 Y ✓ Robert Chambers County of Brant 6.91 Y ✓ Stewart Patterson Haldimand County 7.45 Y ✓ Ken Hewitt Haldimand County 7.45 Y ✓ Valerie Donnell Township of Malahide 0.77 Y ✓ Kristal Chopp Norfolk County 12.50 Y ✓ Michael Columbus Norfolk County 12.50 Y ✓ Roger Geysens Norfolk County 12.50 Y ✓ Tom Masschaele Norfolk County 12.50 Y ✓ John Scholten Township of Norwich 7.53 Y ✓ Township of South-West Peter Ypma Oxford 7.53 Y ✓ Dave Beres Town of Tillsonburg 7.53 Y ✓ 100 100 100 CARRIED b) 2019 LPRCA COMMITTEE APPOINTMENTS MOTION A-12/19 moved: R. Geysens seconded: P. Ypma THAT the LPRCA Board of Directors approves the following appointments for 2019: D. Beres as the Land Acquisition Chair; T. Masschaele and the LPRCA Chair to the Lee Brown Marsh Management Committee; R. Chambers, R. Geysens, D. Beres and the LPRCA Chair to the Backus Museum Committee; AND D. Beres, S. Patterson, V. Donnell, the LPRCA Chair and Vice-chair to the Audit and Finance Committee. CARRIED c) LAND DONATION UPDATE Mr. Blommaert donated a bush lot in Turkey Point to LPRCA in late 2018. The property was donated in memory of Mr. Blommaert's parents and he requested that the property never be developed and that it be managed to enhance the ecological features. The donation was deemed to be a good fit with the Ecological Gift Program and staff applied to the Program in December. Signage will be developed and a dedication ceremony will take place later in the year. MOTION A-13/19 moved: D. Beres seconded: S. Patterson THAT the LPRCA Board of Directors receives the report as information regarding the FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 5- land donation of the Blommaert property at Pt Lt 12 Con 1, Charlotteville, Norfolk County. CARRIED MOTION A-14/19 moved: J. Scholten seconded: K. Hewitt THAT the LPRCA Board of Directors does now enter into a closed session to discuss: O Personal matters about an identifiable individual, including employees of the Authority CARRIED MOTION A-15/19 moved: V. Donnell seconded: T. Masschaele THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED The Chair adjourned the meeting at 8:20pm. 4 lig +tr, A M' ael Columbus Dana McLac an 'hair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Dave Beres, Robert Chambers, Kristal Chopp, Michael Columbus, Valerie Donnell, Roger Geysens, Ken Hewitt,Tom Masschaele, Stewart Patterson, John Scholten, Peter Ypma - 6- Ministry of Finance Ministere des Finances Office of the Minister Bureau du ministre Ontario 7th Floor, Frost Building South 7e etage, Edifice Frost Sud 7 Queen's Park Crescent 7 Queen's Park Crescent Toronto ON M7A 1Y7 Toronto ON M7A 1Y7 Telephone: 416-325-0400 Telephone: 416-325-0400 Facsimile: 416-325-0374 Telecopieur:416-325-0374 February 13, 2019 Dear Head of Council: We are writing to provide you with an update on the 2019 Ontario Municipal Partnership Fund (OMPF). Recognizing that we are already well into the municipal budget year, the government will be maintaining the current structure of the OMPF for 2019 as well as Transitional Assistance. This means that the program and funding will remain virtually the same as in 2018, while allowing for annual data updates and related adjustments. We heard the concerns of municipalities and that is why we are now providing the certainty they need to begin finalizing their budgets. Ministry staff are working to finalize data updates to ensure the OMPF continues to be responsive to changing municipal circumstances as is the case under the current program. Allocation notices with funding details for each municipality, as well as supporting material, will be available in mid-March. At that time, the final 2019 funding envelope will also be announced. Consistent with prior years, Transitional Assistance will continue to gradually decline as fewer municipalities require this funding. As we communicated previously, Ontario inherited a $15 billion deficit. The rising cost of servicing our massive debt, if left unchecked, will imperil our hospitals, schools and other public services. We cannot allow this to happen. We continue to review government transfer payments, including the OMPF, as we work to put our province back on a sustainable and responsible fiscal path. In the coming months, we will continue to consult with municipalities to ensure the OMPF program is sustainable and focused on the Northern and rural municipalities that need this funding the most. As we noted in December, the OMPF will be reviewed. For this reason, we are committed to announcing 2020 allocations well in advance of the municipal budget year so that municipalities have appropriate time to plan. .../cont'd - 2 - We respect our municipal partners and remain committed to listening and working together constructively to find smarter and more efficient ways to make life better for our communities. Sincerely, Original Signed by Vic Fedeli Minister of Finance c: The Honourable Steve Clark, Minister, Municipal Affairs and Housing Jamie McGarvey, President, Association of Municipalities of Ontario $AY c7, REPORT TREASURY DEPARTMENT C/fes f jiaortunity TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 21, 2019 REPORT: TR-04/19 SUBJECT: 2018 Investment Report BACKGROUND: Section 8(1) of Ontario Regulation 438/97 requires the Treasurer to prepare and provide to Council, each year, an Investment Report concerning any prescribed investments the Municipality has under said regulation. Attached hereto as Appendix 'A' is a summary of the portfolio performance for the year 2018. All investments listed are short-term, meaning the Municipality can withdraw funds at any time; the exception being the municipal drain/water debentures held. The municipal drain/water debentures portion of the portfolio is less than 10%. The majority of the Municipality's investments (90%) are with The One Investment Program, a joint program administered by Local Authority Services Limited (LAS) and CHUMS Financing Corporation. These entities are wholly owned subsidiaries of Association of Municipalities of Ontario (AMO) and the Municipal Finance Officers Association (MFOA) respectively. All of the Municipality's funds in The One Fund are invested in the Bond Portfolio which is comprised of treasury bills, guaranteed investment certificates and government bonds. The One Fund Program meets all the investment requirements of Regulation 438/97 and the investment policies established by By-law No. 2002-095. RECOMMENDATION 1. THAT Report TR-04/19 re 2018 Investment Report be received for information. Respectfully submitted, Reviewed by, Lorne James, CPA, CA, Treasurer -• ipwao, CIerk Municipality of Bayham Investment Report-For the Year 2018 Appendix"A" Report TR-04-2019 Account Description Balance 2018 Advances Balance Interest # Dec-31-17 Interest (Withdrawals) Dec-31-18 Rate General &Reserve Funds 01-0100-1030 General Surplus Funds - 19,533.30 - - - 01-0100-1176 Recievables Debentures- Rich 300,316.28 6,446.17 - 25,372.20 281,390.25 2.15% 01-0100-1177 Drain Debentures - - - - 01-0100-1460 General Funds 752,735.97 16,115.16 - 768,851.13 2.14% 01-0100-1461 Reserve Funds 1,971,667.49 41,472.51 - 2,013,140.00 2.10% 01-0100-1470 Eden Cemetery 15,059.83 315.65 - 15,375.48 2.10% 01-0100-1475 OMPF 558,855.53 11,786.59 - 570,642.12 2.11% 01-0100-1480 Parkland Reserve Funds 21,182.41 449.72 - 21,632.13 2.12% 01-0100-1485 Edison Museum Reserve 50,423.79 1,055.70 - 51,479.49 2.09% 01-0100-1490 Development Charges 38,051.85 808.44 - 38,860.29 2.12% 3,708,293.15 97,983.24 - 25,372.20 3,761,370.89 Allocation General Fund 36,457.26 Cemetery Boards 315.65 Reserve Fund 61,210.33 97,983.24 Trust Funds 01-5050-1440 Cemetery Maintence&Care 244,508.43 5,194.70 - 249,703.13 2.12% INNICHAdv 1 if I P la I"°°‘ 't , REPORT ` ' igg c^,,,,, 4wilip TREASURY DEPARTMENT ..._‘ 46.0, 4wir. OV* l'tunity Ism TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 21, 2019 REPORT: TR-05/19 FILE NO. F03.03 SUBJECT: 2018 Council Remuneration and Expenses BACKGROUND: Pursuant to section 284(1) of the Municipal Act, 2001, a Statement of Remuneration and Expenses for all the Members of Council is to be submitted by the Treasurer each year to Council. Itemized below are the remuneration and expenses for each Member of Council for the year 2018. Taxable Expenses Conference & Mileage Reimbursements Paul Ens $11,127.04 $ 5,563.89 $0.00 Ed Ketchabaw 6,935.73 3,468.00 0.00 Randy Breyer 6,490.42 3,245.33 0.00 Wayne Casier 6,490.42 3,245.33 0.00 Susan Chilcott 259.75 129.88 0.00 Val Donnell 259.75 129.88 0.00 Dan Froese 259.75 129.88 0.00 Rainey Weisler 333.96 166.97 50.48 Tom Southwick 8,344.71 4,172.11 0.00 Total $40,501.53 $20,251.27 $50.48 RECOMMENDATION 1. THAT Report TR-05/19 re 2018 Council Remuneration and Expenses be received for information. Respectfully submitted, Reviewed by, Lorne James, CPA, CA, Treasurer �'. ip .-- °O C INA-1(1144 14 REPORT 1110111'S 411160, � TREASURY DEPARTMENT 7.',":4,7tri'-iv liiWIN IP ' 4;•(' �114"II.tunity IS 11.'* TO: Mayor& Members of Council FROM: Lorne James, Treasurer DATE: February 21, 2019 REPORT: TR-06/19 SUBJECT: 2018 Public Sector Salary Disclosure Act (PSSDA) BACKGROUND: The Public Sector Salary Disclosure Act (PSSDA) requires all organizations covered by the Act to prepare a list, each year, of the employees who were paid $100,000 or more the year before, with their names, positions, salaries and the value of their taxable benefits. Each organization must make the list available for inspection without charge between March 31 and December 31 of the year it disclosed. Employee Position Salary Paid Taxable Benefits Shipway, Paul CAO/Clerk $127,420.80 $991.12 Roloson, Edward Manager of Capital $117,379.20 $991.12 ProjectslWater/ Wastewater RECOMMENDATION 1. THAT Report TR-06/19 re 2018 Public Sector Salary Disclosure Act (PSSDA) be received for information. Respectfully submitted, Reviewed by, _LsAii 40 Pr'..AiewA I i IP Lorne James, CPA, CA, Treasurer auk jP ay, 'AS erk REPORT TREASURY DEPARTMENT o °l'tunity IsIC° TO: Mayor& Members of Council FROM: Lorne James, Treasurer DATE: February 21, 2019 REPORT: TR-07/19 FILE NO. SUBJECT: 2018 Q4 VARIANCE REPORT BACKGROUND: The Q4 (fourth quarter) financial reports are provided for Council's fiduciary review. This report provides a summary of current revenues and expenditures to December 31, 2018 and variances to the operating budget. In addition, a year-end reserve report is attached. There were no sale of assets to report in 2018. DISCUSSION: Operational departmental variances are noted within the attachments and all capital programs were substantially completed in 2018. The 2018 operating and capital year brought several positive operational results from cost reductions, to new revenue, cost recovery initiatives, and improved procurement. The Municipality is still exposed to risks in the upcoming year which include: foreign exchange fluctuations for materials and supplies, interest rate risk, municipal road drain work, weather and winter maintenance. ATTACHMENTS: 1. Appendix A: 2018 Q4 Operating Revenue and Expense Variance Report. 2. Appendix B: 2018 Q4 Capital Expense Variance Report 3. Appendix C: 2018 Reserves Report RECOMMENDATION 1. THAT Staff Report TR-07/19 re 2018 Q4 Variance Report be received for information. Respectfully submitted, Reviewed by, 1111110PPP Lorne James, CPA, CA 'a - ipway, • Municipality of Bayham Appendix A: 2018 Q4 Operating Revenue and Expense Variance Report 2018 2018 % Actuals Budget Consumed Revenues 05.10 General Taxation 4,194,013 4,153,501 101% 05.20 Other Revenues 1,170,134 1,125,500 104% 10.10 General Government 271,991 60,500 450% -Reserve Transfer 10.20 Council 39,642 30,000 132% -Election Reserve Transfer 20.10 Fire Services 36,841 13,000 283% -Cost Recoveries 20.20 Police Services 20,350 30,000 68%-Lower POA Revenues 20.30 Conservation Authority - 20.40 Building Services 153,759 89,500 172% -Strong Building Growth 20.50 Bylaw Enforcement Services 25,301 25,000 101% 25.10 Roads 496,340 472,559 105% 25.20 Winter Control 4,193 - 25.40 Street Lights - 30.10 Water 679,772 660,990 103% 30.15 Richmond Water 70,959 67,589 105% 30.30 Waste Disposal 142,791 145,000 98% 30.20 Waste Water 871,390 906,508 96% 35.20 Cemeteries 3,661 - 40.10 General Assistance - 45.10 Parks&Recreation 1,940 2,600 75% 45.20 Straffordville Community Centre 29,658 10,000 297% -SHF Fundraising 45.30 Vienna Community Centre 9,087 9,000 101% Eden Community Centre - 45.40 Libraries 69,865 67,500 104% 45.50 Museums 20,481 14,200 144% -Grants 50.10 Planning,Development&Tourism 41,588 34,200 122% 25.30 Business&Commerce Tourism&Marketing 4,892 3,500 140% 50.20 Environmental Services 6,988 11,500 61% Capital 1,718,232 1,033,167 166% Expenditures 05.10 General Taxation - 05.20 Other Revenues - 10.10 General Government 1,598,483 1,314,662 122% -Legal 10.20 Council 108,329 102,798 105% 20.10 Fire Services 595,155 529,139 112% 20.20 Police Services 906,619 934,000 97% 20.30 Conservation Authority 88,941 91,978 97% 20.40 Building Services 101,549 102,130 99% 20.50 Bylaw Enforcement Services 40,615 30,123 135% -Labour Allocation 25.10 Roads 1,447,563 1,491,712 97% 25.20 Winter Control 108,896 106,400 102% 25.40 Street Lights 32,962 45,000 73% 30.10 Water 679,772 660,990 103% 30.15 Richmond Water 70,959 67,589 105% 30.20 Waste Water 871,390 906,508 96% 30.30 Waste Disposal 526,677 491,228 107% 35.20 Cemeteries 23,325 17,500 133% -Inactive Cemetery Works 40.10 General Assistance 7,883 10,000 79% 45.10 Parks&Recreation 81,908 65,030 126% -Labour Allocation 45.20 Straffordville Community Centre 68,449 52,866 129% 45.30 Vienna Community Centre 46,691 60,744 77% 45.35 Eden Community Centre - - 45.40 Libraries 69,865 67,500 104% 45.50 Museums 54,173 55,304 98% 50.10 Planning,Development&Tourism 123,528 110,756 112% 25.30 Business&Commerce - Tourism&Marketing 71,003 49,240 144% -Blue Flag Beach Maintenance 50.20 Environmental Services 12,404 23,000 54% Capital 2,346,728 1,592,167 147% Municipality of Bavham Appendix B: 2018 Q4 Capital Expense Variance Report 2018 2018 0/0 Actuals Budget Consumed General Government Council Computers $ 8,943 $ 10,000 89% -Complete Community Based Strategic Plan $ 3,560 $ 30,000 12% -Complete Detailed Design Standards $ 7,984 $ 15,000 53% -Complete Liability Reserve Transfer $ 5,000 $ 5,000 100% -Complete Election Reserve Transfer $ 10,000 $ 10,000 100% -Complete Working Capital Transfer $ 10,000 $ 10,000 100% -Complete Fire Rescue Boat $ 17,096 $ 20,000 85% -Complete Roads Tunnel Line Bridge $ 71,384 $ 75,000 95% '-Complete Maple Grove Line $ 209,647 $ 230,000 91% '-Complete Tunnel Line $ 117,220 $ 125,000 94% '-Complete Best Line $ 41,370 $ 50,000 83% '-Complete Springer Hill Rd. $ 392,972 $ 375,000 105% '-Complete Stewart Road $ 63,488 $ 65,000 98% '-Complete Eden Line $ 137,421 $ 160,000 86% '-Complete Guard Rails $ - $ 10,000 0% Sidewalks $ 75,356 $ 65,000 116% '-Complete B&C Inspection $ 10,557 $ 10,000 106% '-Complete Road Signs $ 10,403 $ 4,000 260% '-Complete Water Air Valves $ 12,481 $ 13,500 92% '-Complete Waster Water Manhole Rehabilitation $ 6,674 $ 50,000 13% On going Pump Station Check Valves $ 12,961 $ 10,000 130% '-Complete Pump Equipment $ 62,042 $ 41,667 149% '-Complete Parks Richmond Fence-CSA $ 15,407 $ 35,000 44% '-Complete Accessible Viewing Platform $ 70,314 $ 65,000 108% '-Complete Planning Official Plan Review $ 17,087 $ 7,000 244% carry over in 2019 Zoning By-Law $ 10,000 Facility SCC Generator $ 71,718.42 $ 75,000 96% '-Complete PB Library Ramp $ 13,085.83 $ 15,000 87% '-Complete FD Stn 2-HVAC $ 17,049.00 $ 12,000 142% '-Complete Municipality of Bayham Appendix C:Reserves,Reserve Funds&Deferred Revenue For The Year Ended December 31,2018(un-audited) Account Balance Transfer Interest Transfer Balance No. 1-Jan-18 To Income From 31-Dec-18 RESERVES 2301 Working Capital $ 97,427.39 $ 100,301.84 $ 69,233.38 $ 128,495.85 2302 Equipment $ 71,203.10 $ 71,203.10 2303 Fire Department Apparatus $ - $ - 2304 Electronic Equipment $ - $ - 2305 Road Construction $ 375,249.48 $ 118,671.00 $ 267,392.81 $ 226,527.67 2306 Otter Valley Chamber $ 1,414.92 $ 1,414.92 2307 Trail Improvements $ 108,978.43 $ 11,500.00 $ 9,756.25 $ 110,722.18 2308 Fire Equipment $ 5,251.00 $ 5,251.00 2310 Water Works $ 547,061.11 $ 132,323.88 $ 15,738.70 $ 663,646.29 2314 Building Vehicle $ 33,698.03 $ 33,698.03 2315 Fire Renumeration $ 25,000.00 $ 25,000.00 2318 Parks&Playgrounds $ 71,722.39 $ - $ 27,496.82 $ 44,225.57 2322 Dredging $ 63,600.00 $ 63,600.00 2324 MusuemArtifacts $ 1,000.00 $ 315.85 $ 1,315.85 2326 Museums General $ 315.85 $ 315.85 $ - 2327 Election $ 30,748.31 $ 10,000.00 $ 40,748.41 $ (0.00) 2328 Waste Management $ 73,406.53 $ 73,406.53 $ - 2330 Police Services $ 80,000.00 $ 80,000.00 2331 Contingency $ 218,619.67 $ 5,000.00 $ 200,000.00 $ 23,619.67 2332 Capital Rate Stabilization $ 16,895.31 $ 16,895.31 $ - 2334 Straffordville Skate Park $ 1,731.70 $ 1,731.70 2335 OMPF $ 213,866.00 $ 213,866.00 2336 Municipal Facilities $ 389,932.57 $ 46,521.53 $ 407,702.03 $ 28,752.07 2363 Reserve-Planning $ 12,546.30 $ 12,546.30 $ - 2364 SCC Capital Donations $ 13,000.00 $ 16,000.00 $ 23,498.90 $ 5,501.10 2365 Winter $ 50,000.00 $ 50,000.00 Consolidated Entities $ - $ - $ - $ - $ 2,502,668.09 $ 440,634.10 $ - $ 1,164,731.29 $ 1,778,571.00 Municipality of Bayham Reserves,Reserve Funds&Deferred Revenue For The Year Ended December 31,2018(un-audited) Balance Transfer Interest Transfer Balance 1-Jan-18 To Income From 31-Dec-18 RESERVE FUNDS 2312 Sewage Works $ 2,327,820.37 $ 348,643.94 $ 52,054.49 $ 105,238.96 $ 2,623,279.84 2316 Edison Museum $ 95,688.65 $ 2,139.78 $ 97,828.43 2352 Environmental $ 71,342.85 $ 1,595.36 $ 72,938.21 2360 Straffordville Community Ctr $ 2,176.85 $ 48.68 $ - $ 2,225.53 2361 Vienna Community Ctr $ 84,167.76 $ 1,882.15 $ 86,049.91 Consolidated Entities $ - $ - $ - $ - $ 2,581,196.48 $ 348,643.94 $ 57,720.47 $ 105,238.96 $ 2,882,321.93 DEFERRED REVENUE 2350 Parkland $ 29,026.63 $ 3,000.00 $ 649.09 $ 15,407.44 $ 17,268.28 2357 Developer Deposits $ 28,176.62 $ 630.08 $ 28,806.70 2362 Federal Gas Tax $ 98,859.63 $ 222,606.33 $ 2,210.69 $ 269,647.08 $ 54,029.57 $ 156,062.88 $ 225,606.33 $ 3,489.86 $ 285,054.52 $ 100,104.55 REPORT TREASURY DEPARTMENT ,r5 Ppol'tunity Is�o0 TO: Mayor& Members of Council FROM: Lorne James, Treasurer DATE: February 21, 2019 REPORT: TR-08/19 FILE NO. SUBJECT: 2018 SURPLUS ALLOCATION PURPOSE: To approve allocation of the 2018 operating surplus of$43,501.53 through reserve transfers. BACKGROUND: The 2018 financial statements have been drafted by the Treasurer and an operating surplus of $43,501.53 is estimated for 2018. Section 290 (4) (b) of the Municipal Act requires that any surplus from a previous year be included as an estimated revenue within the current budget. If this process is followed each year, during years where large fluctuations in surpluses occur, large tax rate fluctuations may also occur. Therefore, it is common practice for municipalities to allocate their annual surplus to reserves. ATTACHMENTS: 1. Appendix A: 2018 Surplus Transfer Report RECOMMENDATION 1. THAT Staff Report TR-08/19 re 2018 Surplus Allocation be received for information; 2. AND THAT Council confirm the 2018 Surplus Transfer Report attached hereto as Appendix `A'; Respectfully submitted, Reviewed by, W v. Lorne James, CPA, CA P I Shi.�a� ' 0 Municipality of Bayham Appendix A: 2018 Surplus Transfer Report Transfer Account No. Reserve $43,501.53 2305 Road Construction '40XY11-4-4 *awl ik REPORT Pp._ �� CAO ltunity Is�L TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-10/19 SUBJECT: ADVISORY BOARD & COMMITTEE POLICY BACKGROUND On December 6, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolutions: THAT Report CAO-77/18 re Advisory Board & Committee Policy be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approve the Terms of Reference for Municipality of Bayham Advisory Boards and Committees as presented; AND THAT staff be directed to bring forward a by-law to adopt the Municipality of Bayham Advisory Board & Committee Policy for Council consideration; AND THAT staff be directed to bring forward a by-law to repeal By-law No. 2018-006 for Council consideration; AND THAT staff be directed to post notice for recruitment pursuant to the Advisory Board and Committee Policy AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward an Appointment By-law for Council consideration at the conclusion of the Advisory Board & Committee recruitment process for Council consideration. DISCUSSION On December 7, 2018 the Municipality of Bayham commenced a 'Call for Membership Applications' seeking persons to apply to serve on the following Municipality of Bayham Advisory Boards & Committees: • Blue Flag Beach Advisory Committee • Joint Cemetery Board • Museums Bayham • Property Standards Committee The draft Advisory Board & Committee Appointment By-law, attached hereto as Appendix 'A', for the subject Advisory Boards & Committees includes all applicants. All Advisory Board & Committees have quorum with the exception of the Property Standards Committee which did not receive any applications. Persons may be appointed to the Property Standards Committee if the Committee is required to be convened. RECOMMENDATION 1. THAT Report CAO-10/19 re Advisory Board & Committee Policy be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward an Advisory Board & Committee Appointment By-law for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BEING A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS BY-LAW NUMBER 2019-013 WHEREAS The Corporation of the Municipality of Bayham By-Law No. 2019-003, being a by- law to establish an Advisory Board and Committee Policy, governs the roles and responsibilities of Advisory Board and Committee Members; AND WHEREAS Council of The Corporation of the Municipality of Bayham deems it necessary and expedient to appoint Advisory Board and Committee Members; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of the Corporation of the Municipality of Bayham hereby appoints the Municipality of Bayham — Boards and Committee Members attached hereto as "Schedule A" and forming part of this by-law; 2. THAT By-Law 2018-006 and all amendments thereto are hereby repealed; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of February, 2019. MAYOR CLERK Schedule "A"to By-Law 2019-013 Legislated/Non-Municipal Boards & Committees: 1. Committee of Adjustment a. Appointees: i. Council of the Corporation of the Municipality of Bayham ii. Secretary-Treasurer— Deputy ClerkiPlanning Coordinator Margaret Underhill iii. Chairperson — Mayor iv. Alternate Chairperson — Deputy Mayor 2. Court of Revision a. Appointees: i. Council of the Corporation of the Municipality of Bayham ii. Chairperson — Mayor iii. Alternate Chairperson — Deputy Mayor 3. Long Point Region Conservation Authority a. Appointees (Representing Malahide & Bayham) i. Councillor Donnell 4. Elgin Area Primary Water Supply System Joint Board of Management a. Appointees (Representing Aylmer, Malahide & Bayham) i. Pete Barbour ii. Deputy Mayor Weisler (Alternate) 5. Port Burwell Secondary Water Supply System a. Appointees i. Deputy Mayor Weisler ii. Councillor Donnell (Alternate) 6. Elgin County Land Division Committee a. Appointees i. John Sneldon 7. Elgin Group Joint Police Services Board a. Appointees (Representing Malahide & Bayham) i. Councillor Froese 8. SCOR EDC Board of Directors a. Appointees i. Mayor Ketchabaw ii. Councillor Chilcott 9. Joint Otter Valley Utility Corridor Board of Management a. Appointees i. Mayor Ketchabaw ii. Councillor Chilcott iii. Councillor Donnell Municipality of Bayham — Boards and Committee Members 10. Bayham Joint Cemetery Board a. Appointees i. One representative from each individual Cemetery Board (as appointed by each Board) ii. Secretary - Staff Resource—Treasurer/Tax Collector, Lorne James Individual Cemetery Boards Appointees a. Straffordville iii. Gerald Taylor iv. Al Stewart v. Perry Grant vi. Joe Neville vii. Dave Andrews viii. Jim Tait ix. Dennis Ball b. Eden i. Jim Tait ii. Lorraine Backus iii. Ray Maddox c. Calton i. Roger James ii. Frank Sawatzky iii. Ben Sawatzky iv. Lynda Millard v. Joanne Oostrom vi. Bill Oostrom d. Guysboro i. Vera May Dickhout ii. Bonnie Ball Coelho iii. Dan Rayson iv. Emery Silverthorn v. Joseph N Dickhout vi. Frances Martinkevicius vii. Daphne Dickhout viii. Jim Tait e. Smuck i. Robert Gregson f. Dobbie i. Brad Swance ii. Jim Tupper g. Bayham West i. Larry Milmine ii. Ralph Carter iii. Edward Carter iv. Marlene Carter v. John Scott i. Best (Corinth) i. George Beard Jr. 11. Blue Flag Beach Committee a. Appointees i. Barry Wade ii. Earl Shea iii. Noel Hayes iv. Tom Manley v. Paul Gagnon — LPRCA Representative vi. Staff Resources — CAOICIerk— Deputy Clerk 12. Museums Bayham a. Appointees i. Charles Buchanan ii. Bev Hickey iii. Mathew Schafer iv. Albert White v. Elena Shelly vi. Jeff Robinson vii. Staff Resource — Deputy Clerk I Planning Coordinator Margaret Underhill -g,AYHA4 REPORT O. CAO '�'°rtunity Is�oA► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-11/19 SUBJECT: 2019 MUNICIPAL ASSISTANCE BACKGROUND: Annually the Council of the Corporation of the Municipality of Bayham considers resolutions providing various forms of support to Edison Fest, Watermelon Fest and Beach Fest. Council also considers resolutions in support of road closures for parade and block parties throughout the year. The Municipality has worked to implement a standard approval framework and timeline so all requests are considered together to permit for early notification of approvals and the ability for Public Works to make plans pertaining to the allocation of resources and staff to support the decisions of Council. Report CAO-11/19 is provided so Council is aware of previous resolutions, the staffing impact of the resolutions and an effort to establish uniform application of assistance to the various valued community organizations. DISCUSSION Annually, in addition to resolutions passed by Council, the Municipality provides funds from the Financial Assistance Operating Budget as follows: • Bayham Historical Society - $2,000 • Straffordville Community Committee - $2,000 • Bayham Beachfest Committee - $2,000 Port Burwell Historical Society - Canada Day Parade & Celebration 2018 RESOLUTION THAT Event Road Closure Request Form from Port Burwell Historical Society be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held Sunday, July 1, 2018 from 11:30 a.m. to 12:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of$2 million naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington Street to Brock Street, Brock Street from Robinson Street to Erieus Street and Erieus Street from Brock Street to Pitt Street be temporarily closed during the parade between 11:30 a.m. — 12:30 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. PROPOSED 2019 RESOLUTION THAT Event Road Closure Request Form from Port Burwell Historical Society be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada Day Parade and Celebration to be held Monday, July 1, 2019 from 11:30 a.m. to 12:45 p.m., subject to the provision of proof of liability insurance coverage in the amount of$2 million naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington Street to Pitt Street, Pitt Street from Robinson Street to Erieus Street and Erieus Street from Pitt Street to Wellington Street be temporarily closed during the parade between 11:30 a.m. — 12:45 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. All requests for 2019 from the Port Burwell Historical Society have been included in the proposed resolution. Royal Canadian Legion Branch 524 - Remembrance Day Parade 2018 RESOLUTION THAT Event Road Closure Request Form from Port Burwell / Bayham Legion Branch 524 be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell / Bayham Legion Branch 524 for permission to use the streets within Port Burwell for the Remembrance Day Parade to be held Sunday, November 4, 2018 at 1:00 p.m., subject to the provision of proof of liability insurance coverage in the amount of$2 million, naming the Municipality of Bayham as additional insured; AND THAT Wellington, Robinson and Pitt Streets, from the Legion to the Cenotaph, be temporarily closed during the parade between 1:00 p.m.-1:45 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. PROPOSED 2019 RESOLUTION THAT Event Road Closure Request Form from Port Burwell / Bayham Legion Branch 524 be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell / Bayham Legion Branch 524 for permission to use the streets within Port Burwell for the Remembrance Day Parade to be held Sunday, November 10, 2019 at 1:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of$2 million, naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from the Legion to Robinson Street, Robinson Street from Wellington Street to Pitt Street and Pitt Street from Robinson Street to the Cenotaph, be temporarily closed during the parade between 1:30 p.m.-3:00 p.m.; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. All requests for 2019 from the Royal Canadian Legion Branch 524 have been included in the proposed resolution. Bayham Beachfest Committee - Bayham Beachfest 2018 RESOLUTION THAT Notification of Special Event from Bayham Beachfest be received for information; AND THAT the Council of the Municipality of Bayham approves use of the Port Burwell East Beach for event to be held daily from 12:00 noon until 10:00 p.m. on August 3— 5, 2018, including a beer garden, subject to meeting the requirements of the Municipal Alcohol Policy, based on an attendance of 250 —400 people in the beer garden at any given time, being 100% Smart Serve Trained personnel, including a minimum of eight (8) Smart Serve personnel, plus two (2) extra floor monitors when allowing participants under the age of majority (19) and other volunteer or paid security personnel, as necessary to provide sufficient crowd control and public safety on site during all dates and hours for which the beer garden is open and as listed on the Outdoor Special Occasion Permit Application to be provided to and approved by Council a minimum of three weeks before the event and also subject to: • All alcohol being served in disposable cups, not bottles or cans; • Providing a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of$2 million liability, covering all events; • Obtaining the necessary approvals from Elgin-St. Thomas Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice; AND THAT all other terms and conditions of the municipal rental agreement remain in effect; AND THAT a copy of the LCBO liquor license be provided to the Municipality two weeks prior to the event; AND THAT the clean-up of the east beach area and any costs thereof, be the responsibility of the organizers; AND THAT staff provide access to East Beach washroom water and power panel; AND THAT arrangements be made with the Public Works Operations Supervisor to provide picnic tables, garbage cans/ recycle barrels, pylons, barricades for the pier and staff assistance for installation of fence assembly and removal; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event. PROPOSED 2019 RESOLUTION THAT Notification of Special Event from Bayham Beachfest be received for information; AND THAT the Council of the Municipality of Bayham approves use of the Port Burwell East Beach for event to be held Friday, August 2, 2019 from 6:00 p.m. — 9:00 p.m., Saturday, August 3, 2019 from 12:00 p.m. until 9:00 p.m. and Sunday, August 4, 2019 from 12:00 p.m. until 10:00 p.m., including a Beverage Garden, subject to meeting the requirements of the Municipal Alcohol Policy, based on an attendance of 250—400 people in the Beverage Garden at any given time, being 100% Smart Serve Trained personnel, including a minimum of eight (8) Smart Serve personnel, plus two (2) extra floor monitors when allowing participants under the age of majority (19) and other volunteer or paid security personnel, as necessary to provide sufficient crowd control and public safety on site during all dates and hours for which the Beverage Garden is open and as listed on the Outdoor Special Occasion Permit Application to be provided to and approved by Council a minimum of three weeks before the event and also subject to: • All alcohol being served in disposable cups, not bottles or cans; • Providing a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of$2 million liability, covering all events; • Obtaining the necessary approvals from Elgin-St. Thomas Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice; AND THAT all other terms and conditions of the municipal rental agreement remain in effect; AND THAT a copy of the LCBO liquor license be provided to the Municipality two weeks prior to the event; AND THAT the clean-up of the east beach area and any costs thereof, be the responsibility of the organizers; AND THAT staff provide access to East Beach washroom water and power panel; AND THAT arrangements be made with the Municipality of Bayham Roads Operations Supervisor to provide picnic tables, garbage cans/ recycle barrels, pylons, barricades for the pier and staff assistance for installation of fence assembly and removal; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event. The following items have not been included in the Proposed 2019 Resolution: a. Snow Fence for Beverage Garden i. The Municipality would be required to purchase snow fence in order to provide snow fence. Bayham Beachfest Committee - Port Burwell Santa Claus Parade 2018 RESOLUTION THAT the Event Road Closure Request Form from the Bayham Beachfest Committee for the Port Burwell Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December 1, 2018 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping) AND THAT Robinson Street from Pitt Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the parade between 6:00 p.m. — 8:00 p.m.; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. PROPOSED 2019 RESOLUTION THAT the Event Road Closure Request Form from the Bayham Beachfest Committee for the Port Burwell Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Port Burwell for parade purposes on Saturday, December 7, 2019 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping) AND THAT Robinson Street from Brock Street to Wellington Street and Wellington Street from Robinson Street to Elizabeth Street be temporarily closed during the parade between 6:00 p.m. — 8:00 p.m.; AND THAT the County of Elgin be requested for permission to use Wellington Street in Port Burwell between 6:00 p.m. and 8:00 p.m. for the parade; AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. All requests for 2019 from the Bayham Beachfest Committee have been included in the proposed resolution. Straffordville Hall Foundation - Straffordville Santa Claus Parade 2018 RESOLUTION THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding Straffordville Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Straffordville for parade purposes on Saturday, December 8, 2018 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping) AND THAT Heritage Line from the Straffordville Community Centre to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily closed during the parade between 10:30 a.m. — 12:00 p.m.; AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. and 12:00 p.m. for the parade; AND THAT the Municipality of Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. PROPOSED 2019 RESOLUTION THAT the Event Road Closure Request Form from the Straffordville Hall Foundation regarding Straffordville Santa Claus Parade be received; AND THAT the Council of the Municipality of Bayham grants permission to use municipal streets within Straffordville for parade purposes on Saturday, December 14, 2019 subject to the organizers: • providing the municipality with proof of liability insurance coverage naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request Form and parade route mapping) AND THAT Heritage Line from Sandytown Road to West Street, Old Chapel Street from Heritage Line to Main Street, Main Street from Old Chapel Street to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road, Plank Road from Third Street to Main Street be temporarily closed during the parade between 10:30 a.m. — 12:00 p.m.; AND THAT the County of Elgin be requested for permission to use Plank Road from Third Street to Main Street and Heritage Line from Sandytown Road to West Street between 10:30 a.m. and 12:00 p.m. for the parade; AND THAT the Municipality of Roads Operations Supervisor be directed to provide the necessary provisions for traffic control and safety. All requests for 2019 from the Straffordville Hall Foundation have been included in the proposed resolution. Straffordville Community Committee - Watermelon Fest & Parade 2018 RESOLUTION THAT the Event Road Closure Request Form from the Straffordville Community Committee regarding Watermelon Fest and Watermelon Fest Parade be received; AND THAT an exemption to permit parking on the west side of Sandytown Road be granted; AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 25, 2018 subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request and parade route mapping); AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.; AND THAT Plank Road from the Straffordville School to Third Street, Main Street from Plank Road to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road and Heritage Line from West Street to Sandytown Road be temporarily closed during the parade from 10:00 a.m. — 11:00 am; AND THAT Council requests permission from the County of Elgin to use Plank Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 26, 2017 between 10:00 a.m. and 11:00 a.m. during the parade in Straffordville; AND THAT the Municipality of Bayham Public Works Operations Supervisor be directed to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, staff assistance to clean cement pad (prior to event); AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT the cleanup of the park area be the responsibility of the organizers. AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured: • Use of the parking lot and cement pad for Watermelon Fest on August 24 and 25, 2018 (cleanup of park after the event responsibility of the organizers. PROPOSED 2019 RESOLUTION THAT the Event Road Closure Request Form from the Straffordville Community Committee regarding Watermelon Fest and Watermelon Fest Parade be received; AND THAT an exemption to permit parking on the west side of Sandytown Road be granted; AND THAT Council grants permission to use municipal streets within Straffordville for parade purposes, on Saturday, August 24, 2019 subject to the organizers: • providing the municipality with proof of liability insurance to cover all events including naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000.00; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief (as per completion of the Event Road Closure Request and parade route mapping); AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street to Plank Road be closed from 10:00 a.m. - 5:00 p.m.; AND THAT Plank Road from the Straffordville School to Third Street, Main Street from Plank Road to West Street, West Street from Main Street to Third Street, Third Street from West Street to Plank Road and Heritage Line from West Street to Sandytown Road be temporarily closed during the parade from 10:00 a.m. — 11:00 am; AND THAT Council requests permission from the County of Elgin to use Plank Road from the Straffordville School north to Third Street and Heritage Line from West Street to the Sandytown Road on August 24, 2019 between 10:00 a.m. and 11:00 a.m. during the parade in Straffordville; AND THAT the Municipality of Bayham Roads Operations Supervisor be directed to make the necessary arrangements for traffic control, signage and safety, installation and removal of extra garbage cans and picnic tables, staff assistance to clean cement pad (prior to event); AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT the cleanup of the park area be the responsibility of the organizers. AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured: • Use of the parking lot and cement pad for Watermelon Fest on August 23 and 24, 2019 (cleanup of park after the event responsibility of the organizers. The following items have not been included in the Proposed 2019 Resolution: b. Garbage dumpster for the day i. In 2018, since the Municipality provides $2,000 to Watermelon Fest the Municipality did not provide a dumpster. c. Use of Straffordville Community Centre, pavilion and grounds at no charge August 23 & 24, 2019 i. In 2018 the Straffordville Community Committee paid the Community Partner rental amount pursuant to By-law 2016-059 the Rates & Fees By-law. d. Placement and removal of street banners i. This is included in the Operating Budget e. Putting up and taking down of Christmas lights at the parkette i. This is included in the Operating Budget Bayham Historical Society— Edison Fest & Annual Edison Dinner & Silent Auction 2018 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding Vienna Edison Fest be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Use of the Vienna Memorial Park including pavilion and food booth from 7:00 a.m. — 7:00p.m. June 2, 2018 and 7:00 a.m. — 5:00 p.m. June 3, 2018; AND THAT Council direct staff to provide access to food booth, water and utility panels at the Vienna Memorial Park; AND THAT Council direct staff to provide up to 20 picnic tables, waste and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, safety barrier cones and use of paint line marking wheel; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. PROPOSED 2019 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding Vienna Edison Fest, Annual Edison Dinner and Silent Auction be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Use of the Vienna Memorial Park including pavilion and food booth from 9:00 a.m. — 7:00p.m. June 1, 2019; AND THAT Council direct staff to provide access to food booth, water and utility panels at the Vienna Memorial Park; AND THAT Council direct staff to provide up to 35 picnic tables, up to 25 waste and recycle receptacles, garbage & recycle bags at Vienna Memorial Park, 12+ safety barrier cones; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. The following items have not been included in the Proposed 2019 Resolution: a. Use of Vienna Community Centre and property June 1, 2019 and November 9, 2019 at no cost i. In 2018 the Bayham Historical Society paid the Community Partner rental amount pursuant to By-law 2016-059 the Rates & Fees By-law. Bayham Historical Society - Vienna Walking/Driving Tour - Talbot Trail of Yard Sales - Christmas Tree Lighting & Caroling 2018 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding various events be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Vienna Memorial Park, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Vienna Walking/Driving Tour, Sunday June 10, 2018 from 2:00 p.m. —4:00 p.m.; • Talbot Trail of Yard Sales, Saturday, August 18, 2018 (rain date Sunday, August 19, 2018) from 8:00 a.m. — 3:00 p.m.; • Christmas Tree Lighting & Caroling, Saturday, November 24, 2018 from 7:00 p.m. — 9:00 p.m.; AND THAT Council direct staff to provide access to food booth, pavilion, waste and recycle receptacles, garbage and recycle bags, water and utility panels at the Vienna Memorial Park for each event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. PROPOSED 2019 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding various events be received for information; AND THAT the Council of the Municipality of Bayham approves the use of the Vienna Memorial Park, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Vienna Walking/Driving Tour, Sunday July 14, 2019 from 2:00 p.m. —4:00 p.m.; • Talbot Trail of Yard Sales, Saturday, August 17, 2019 (rain date Sunday, August 18, 2019) from 8:00 a.m. — 3:00 p.m.; • Light up the Park, Saturday, November 23, 2019 from 7:00 p.m. — 9:00 p.m.; AND THAT Council direct staff to provide access to food booth, pavilion; 5-10 extra picnic tables; waste and recycle receptacles, garbage and recycle bags; water and utility panels at the Vienna Memorial Park for each event; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. All requests for 2019 from the Bayham Historical Society have been included in the proposed resolution. Bayham Historical Society— Edison Mystery Cruise 2018 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding Car Rally be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Use of the Edison Field Saturday July 21, 2018 from 8:00 a.m. — 8:00 p.m.; AND THAT Council direct staff to provide up to 20 picnic tables, waste and recycle receptacles garbage & recycle bags and safety barrier cones; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. PROPOSED 2019 RESOLUTION THAT Special Event Request Form and correspondence from Bayham Historical Society regarding Edison Mystery Cruise be received for information; AND THAT the Council of the Municipality of Bayham approves, subject to provision of certificate of liability insurance in the minimum amount of$2 million, naming the Municipality of Bayham as additional insured for each event: • Use of the Edison Field Saturday July 20, 2019 from 9:00 a.m. — 8:00 p.m.; AND THAT Council direct staff to provide up to 20 picnic tables, 10 waste and recycle receptacles garbage & recycle bags and safety barrier cones; AND THAT for the requirements noted above, quantity and location for drop off with map be provided to the Municipality one month prior to the event; AND THAT clean-up of all areas and any costs thereof, be the responsibility of the organizers. The following items have not been included in the Proposed 2019 Resolution: a) Use of Vienna Community Centre July 20, 2019 at no cost i. In 2018 the Bayham Historical Society paid the Community Partner rental amount pursuant to By-law 2016-059 the Rates & Fees By-law. RECOMMENDATION 1. THAT Report CAO-11/19 re 2019 Municipal Assistance be received for information. Respectfully Submitted by: Paul Shipway CAOICIerk INNICHA4 Ajw% REPORT ► icy CAO �' � °i'tunity I5 o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-12/19 SUBJECT: PORT BURWELL STORM SEWER REHABILITATION PHASE 1B CAPITAL ITEM NO. PW-13 BACKGROUND: On March 1, 2018 the Federation of Canadian Municipalities (FCM) advised that the Municipality of Bayham application to the Municipalities for Climate Innovation Program (MCIP) for the Port Burwell Climate Change Adaptation Infrastructure - MCIP 15484, was approved for funding for the requested amount of$778,400. On April 5, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-30/18 re FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure be received for information; AND THAT staff be directed to bring forward a by-law to enter into a funding agreement with the Federation of Canadian Municipalities (FCM) — Municipalities for Climate Innovation Program (MCIP)for the Port Burwell Climate Change Adaptation Infrastructure for Council consideration; AND THAT staff be directed to carry the FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure project as a `Works-In-Progress — Federal Receivable' (WIP-Federal Receivable) until the 2019 Capital Budget is approved; AND THAT staff be directed to commence works with Meritech Engineering to issue tender for the capital works in 2018, to be approved by the 2018-2022 term of Council in December 2018. On June 21, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-53/18 re Engineering Services — Capital Item PW-25 be received for information; AND THAT staff be directed to end all works with Meritech Engineering effective May 24, 2018; AND THAT staff be directed to commence works with Spriet Associates to issue tender for the Capital Item PW-25 capital works in 2018, to be approved by the 2018-2022 term of Council in December 2018; AND THAT staff be directed to utilize the services of Spriet Associates for the purposes of the Ontario Community Infrastructure Fund - Top-Up Program for Substage 1C and Substage 1D of the Port Burwell Storm Sewer System. On October 1, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-13/18 re 2019-2028 Capital Budget— Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. On November 27, 2018 a Public Information Centre Meeting was held at the Vienna Community Centre to discuss the Port Burwell Storm Sewer Rehabilitation Project— Phase 1 B. Additional storm sewer resolutions dating back to 2015 are attached hereto as Appendix 'A'. DISCUSSION Due to the depth and complexity of the Port Burwell Storm Sewer Rehabilitation Project— Phase 1B bidders were prequalified to bid on the subject works. On December 3, 2018 Spriet Associates issued an Expression of Interest and Prequalification specification that closed on December 13, 2018 at 11AM. The following bidders were prequalified: • Omega Contractors Inc. • Elgin Construction Ltd. • PV-EX Construction Ltd. • Titan Construction Ltd. • Blue Con Construction Inc. On January 21, 2019 Spriet Associates issued RFT 19-02 the Port Burwell Storm Sewer Rehabilitation Project— Phase 1B which closed on Thursday February 14, 2019. The Port Burwell Storm Sewer Rehabilitation Project— Phase 1B specifications are attached hereto as Appendix `B'. The results of RFT 19-02 are as follows: BIDDER BID PRICE _Blue Con Construction Inc. $1,211,975.11+HST Elgin Construction Ltd. $1,473,302.08+HST Omega Contractors Inc. $1,513,614.85+HST PV-EX Construction Ltd. $1,436,338.00+HST Titan Construction Ltd. $1,583,629.97+HST `Above noted Bid Prices includes$90,000 Contingency As indicated in Report CAO 53/18, Professional Costs were previously approved for Phase 1B to be approximately $182,500+HST (inclusive of topographical survey, soils report, design, contract documents, full time construction supervision, and contract administration). $91,369.72 of Professional Costs have been incurred in 2018 leaving $91,130.28 to be accounted for in 2019. Following Council direction of June 21, 2018 to end all works with Meritech Engineering effective May 24, 2018 and to commence works with Spriet Associates for the Port Burwell Storm Sewer Rehabilitation Project— Phase 1 B, expense allocation was deferred until the close of tender. Capital Item No. PW-13, under Meritech Engineering was proposed to be funded as follows: Capital Item No. PW-13 FCM MCIP Grant $778,400 Capital Levy $201,600 Based on a total Port Burwell Storm Sewer Rehabilitation Project— Phase 1B expense of $1,303,105.39+HST staff would propose to fund the project as follows: Capital Item No. PW-13 FCM MCIP Grant $778,400 Capital Levy $201,600 Road Construction Reserve $323,105.39 `Fully allocates$90,000 of contingency which may or may not be required PRIVATE DRAIN CONNECTIONS (PDC) On October 2, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-100, being a by-law respecting the Municipal Pollution Control System and Municipal Storm Sewer System in the Municipality of Bayham and the Establishment of Sewer Charges and Sewer Surcharge Rates. A copy of By-law No. 2014-100 is attached hereto as Appendix 'C'. Section 5 of By-law No. 2014-100 outlines provisions pertaining to connections to the municipal storm sewer system. Practice of the Municipality of Bayham has been to not permit properties to connect to the municipal storm sewer system due to the lack of existing PDC's and the failed condition of the storm sewer system, notwithstanding those properties that have historic existing non-status connections. Port Burwell Storm Sewer Rehabilitation Project— Phase 1B provides PDC's to abutting properties. Spriet Associates has developed storm sewer connection charges, for both existing and new connections, as follows: • Residential PDC Connection: $4,000.00 • Commercial PDC Connection: $5,250.00 The connection charges consist of two components, based on an equivalency to the Drainage Act, in particular a benefit assessment: i. The cost to construct the physical connection to the property line for each residential lot. ii. A contribution to the overall storm sewer system which will provide an outlet to property. Council direction is required to amend By-law No. 2014-100 to include PDC Connection Charges. RECOMMENDATION 1. THAT Report CAO-12/19 re Port Burwell Storm Sewer Rehabilitation Project — Phase 1B Capital Item No. PW-13 be received for information; 2. AND THAT staff be directed to bring forward a by-law to enter into an Agreement with Blue Con Construction Inc. for the Port Burwell Storm Sewer Rehabilitation Project— Phase 1B pursuant to Report CAO-12/19. 3. AND THAT staff be directed to bring forward a by-law to amend By-law No. 2014-100 to establish storm sewer connection fees pursuant to Report CAO-12/19. Respectfully Submitted by: Paul Shipway CAOICIerk Appendix 'A' On April 16, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report PS-10/15 re 2015 Port Burwell and Vienna Storm Sewer Line Condition Report Request for Quotation Results and Recommendation be received for information; AND THAT Council accepts the quotation from Meritech Engineering at the price of $101,907.56+HST; AND THAT if there is sufficient funding after the Condition Assessment is complete that the Erieus Street Storm Sewer Line be replaced in 2015. On October 6, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to add PW-132 Storm Sewer Environmental Assessment to the 2016 Public Works Budget in the amount of$50,000 to be funded from the Road Construction Reserve. On September 15, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution in response to a presentation from Amanda Froese, Project Manager, Meritech Engineering re Port Burwell Master Drainage Study 2016 Environmental Assessment Report: THAT presentation by Amanda Froese regarding Port Burwell Master Drainage Study 2016 Environmental Assessment Report be received for information. On October 3, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to submit Port Burwell Storm Sewer Projects, in accordance with Appendix 'A', to the Clean Water Wastewater Fund. AND THAT staff be directed to make the modifications to the Capital Budget to reflect the above grant program changes. On September 7, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-61/17 re Infrastructure Grant Applications be received for information; AND THAT staff be directed to make application to the Federation of Canadian Municipalities (FCM) — Municipalities for Climate Innovation Program (MCIP) for Substage 1B of the Port Burwell Storm Sewer System works; AND THAT staff be directed to make application to the Ontario Community Infrastructure Fund —Top-Up Program for Substage 1C and Substage 1D of the Port Burwell Storm Sewer System works. ® _,i7hmP l i f �I�, 1;:,,��IIIII il,1 Il - 1111111111 IIIIIIIIIII Lm� � nm m — — � VIII I ¶� T® M €�I�/ ®I .."""" 1 IIIIIIIIIII �1 �I�� - _ ,111.�� li , III MUNICIPALITY OF BAYHAM —N— WELLINGTON ST. i—_ 1 I 1 I 1 I 1 INDEX OF DRAWINGS I DRAWING No. DESCRIPTION V~i I COVER SHEET I H 1. AREA PLAN 7 PITT ST. 1 2-5. PLAN&PROFILES I K _` 6. ROADWAY SECTIONS I W I I QU J I� 1 N I i F 1 BROCK ST. i —) I \(17; I z Li CD C0 x PORT BURWELL STORM SEWER I REHABILITATION - PHASE 1B SPRIET ASSOCIATES JOB No. 218124 1 LONDON LIMITED CONSUULLTINoG © ENGINEERS JANUARY, 2018 IIUIII �� -IDE QU �� wuu M1nlfp �� rI 11�,��1��JIIII, il 1 II II, el l0 Ur Ili �T lo � �1 � ' l' �I�- IIIA, , dytNm A1I�� 1 • 1 L[T4 � _ �� n IalN MUNICIPALITY OF BAYHAM STORM SEWER DESIGN SHEET RUNOFF COEFFCIENT'C. Port Burwell Storm Sewer Study w ce.tMNS Munloplaity of Bayham or:OW RESIDENII SNGLEFAMLY -0.50 GOMM NH JMS fIfil . _- `� 111111.. PARKS B PLAYGROUNDS -0.20 Ror m Source 5 years 217162 -MULT4FAMLV -0.85 Time Entry 10 min. 1 OF 1 _ =- PARKSCOMM8 PLAYGR UNDS L -0.8080.]0 Storm Source COL NI: -N- LOCATON AREA(A) TOTAL2.76(AxC) RANFALL INTENSITY SEWER DESIGN PROFLE N0. STREET M.O MH. 10014005911048 'C' SECT. LIT. SEWER TAL Smn. mn.M SAIlO. Wool. n SLOE iIL OPE 9000. Ms meters oa IN M.R. SEWER U.S IN 1CS. ',ST. , RWNOHn AREA STREET Street FROM 105 106 2REA 1.07 ro1.070.50 1.49 1.487 10.00 210.00101.39 150.80 0.013 545050.80 221 1.39 100.P. VEL LEM 0 1.20 ME DROP FALL 190.80 ELEV. 90.20 ♦♦ �••*♦ 51 EI'aabetb Street 107 108 0.72 072 040 0.8 0.801 1000 10.00 101.39 81.18 0.013 375 0.30 96 0.87 94.3 1.81 DOS 028 190.10 89.82 III 1., ,.1... , ` ♦ ♦ ♦♦ ..... � ♦ 52 ELM Street 108 109 0.75 1.47 OAO 0.83 1.835 1.81 11.81 93.64 153.0] 0.013 450 0.30 158 0.88 80.5 1.3] 0.05 0.24 189.]] 89.53 53 EI'¢abem Street 109 108 1.78 3.25 0.50 2.47 6.108 1.3] 13.1] 88.80 3&1.08 0.013 B]5 0.30 480 1.29 ]9.3 1.03 0.05 0.24 189.68 89.24 IM - EM t® s �p 54 *Iona Strut 110 B 0.93 4.16 0.40 1.03 1034 10.00 10.00 101.39 104.86 0013 3]5 000 136 123 98.1 1.33 0.05 0.59 188.00 8841 Illh55 Vcm4a Street 111 112 0.84 0.84 0.40 0.93 0.934 10.00 10.00 101.38 94.71 0.013® 0.00 111 1 85.2 1.41 0.05 0.34 188.00 8].fi6 MIN =11 - Al 56 V m4a5Vcet 112 113 0.56 1.4(]040 0.62 1.55] 1.41 1141 95.21 148.23 0.013® 0.20 192 089 81.2 1.15 0.05 0.12 187.61 8749 _ m 57 Maeda Street 113 8 0.49 1.89 0.40 0.54 2.102 1.15 12.58 90.]8 190.79 0.013 525 020 192 0.89 89.2 1.30 0.05 0.14 18].44 87.30 InillIML 7.4. ®i e a Ti7 ® , m © 50 'Kelton Street 114 9 0.631 0.8310251 0.791 0.7881 10001 10.001101.391 79.911 0.013 3]5 0.301 981 0.8]1 91.]1 1.761 0.281 18].]01 8].42 -�„ �� Y , 59 'Shakespeare Street' 99 10 0251 0.251 OA0 0.281 0.2781 10.001 10M1 101.391 28.19 0.013 250 0.801 46.11 0.941 54.11 0.981 0.321 188.20 8].88 ,__� ® ` 61 Strachan St. 101 6 0251 02510.451 0.311 0.3131 10.001 10.031 101.391 31.]11 0.013 250 0.601 46.11 0.841 1621 0.291 0.101 183.101 83.00 �®. D ' . ,. ,,� ]8a Wellington Street ii 12 0.451 0451 0401 051 0.500110.001 10.001 101.381 50.741 0.013 250 0.951 581 1.16112231 1.731 1.161 184.801 6364 e7 Pot Street 118 1 7 0.57 0.57 040 0.63 0634 1000 10.00 10129 6427 0013 300 0.60 74.9 106 742 1.17 0.05 0.45 188.00 87.55 ' fie Pin Street 117 1 8 2.06 2.63 040 229 2.925 1.17 11.17 9623 281.44 0013 450 1.25 319 2 89.9 0.75 0.05 1.12 187.50 86.38 �., ,- 69 Pin Street 118 1 9 0.60 323 0.40 0.67 3.592 075 11.91 9322 334.84 0013 525 120 471 218 84.6 005 0.05 1.02 18633 85.32 i IN 70 119 0.26 3A9 0.40 0.29 3.881 0.65 .78 352.31 0.013 .17 181.63 81.46 k S ®/t'�.®zr.am-a - ill - V�"I��,v 74 Wellington Street 106 0.56 0.56 0.65 0.98 7.361 8.33]12.25 1225 91.94 786.53 0.013 675 11.150 882 246 1320 0.88 005 045 18924 87.79 ow fr.' m ® 74a Pin Ste Street 108a 1 8 1.2] 12]0.50 1.]7 1.]85 10.00 10.00 101.39 1]8.99 0.013 650 1.00 285 1.]9 54.1 0.50 0.56 190.10 69.5fi �m,`,��5 inn, S ■ >5 Wellington Street 0.23 023 0.55 0.35 11.6]3 11.825 13.16 13.14 68.]1 1066.98 0.013 825 0.]0 1201 225 59.1 OA4 0.41 167.30 65.88 �. ` 76 Wellington Street 1 1.18 1.16 0.50 1.61 12.813 16.225 13.56 14.02 65.78 1220.18 0.013 625 0.]5 1223 2.33 1p8.4 0.]8 0.05 0.81 166.63 65.02 ` ,',�,�, m ■ 77 Wellington Street 1 006 0.66 040 0.73 14.503 17201 1480 15.5] 8108 1394.62 0013 825 1.10 1506 2.82 108.] 0.65 0.05 121 183.66 8245 PI m m 62 Strachan Street 1.02 102 040 1.13 18 014 19.149 16.22 1622 7928 1518.08 0013 900 0.77 1583 2.49 118.9 0.80 0.08 0.91 182.3] 8146 C111P�� f a ® 79 Strachan Street 0.55 0.55 040 0.61 23030 24.]]5 1702 1702 77.19 1912.48 0013 1050 0.50 1931 223 983 0.73 0.15 049 181.31 8082 I� , .�� Strachan Street 0.40 24.775 28.521 17.75 17.75 ]5.3]1999.00 0.013 1050 060 2108 243 20.7 0.14 0.03 0.12 180.79 8007 ]9a Strachan Street 0.13 013 0.40 0.14 36.678 36.822 17.90 17.90 ]5.03 2762.92 0.013 900 2.67 2958 465 273 0.10 0.09 0.73 180.58 79.85 11111111, AI 1 • �.a. ® _ Owlet 0.46 0.46 0.40 0.51 36.822 37.334 17.99 17.99 74.80 2792.62 0.013 1050 1.96 3823 442 25.0 0.09 0.08 0.49 179.77 79.28 ♦ 04850 0.29 0.29 020 0.16 37.334 38.007 18.09 18.09 74.58 2834.67 0.013 900 3.84 3548 5.58 89.2 0.27 0.06 3.43 179.22 75.79 In m • •7 so sT-o.�•- zg 87 OeOat 1 ON 0.6 0.4 020 022 30.007 38.518 17.75 17.75 ]5.3]2803.26 0.013 1050 0.97 2690 3.11 54.9 029 005 0.53 1]5.]6 7521 Ak BRICK ST. AAA 01, pr • tib a ♦♦♦ 1 ♦ ^ ,/-® 1` • 785 'Wellington Street 11 12 0361 11011 0401 041 0400110001 10.001101.391 40.591 0.013 250 0.601 46.11 0941 40.01 0.711 0241 185.101 18486 1 .-- . 6"1111.1111Mwia • �� // 83 Etleus Street 102 12 0271 02]10.]51 0.561 0.5631 10001 10.001 101391 57.081 0.013 250 1.001 59.51 1211 58.11 0.601 0.561 165.201 16462 • .1"I : ",1 / 725 IPIn Street 14 120 0.361 0381 0.701 0.741 0.7391 11.251 11251 95.871 70.891 0.013 30 0.801 74.91 1.061 40.01 0031 0241 184301 184.06 '" 1...1- liamil$ ' ]2b PIn Street 14 120 1 0391 03910.]01 0.761 10.759110001 10.001101391 76.951 00131 3751 0.601 1361 1031 40.01 0.541 1 0241 184301 18406 /moi; r 71 'Pin Street 115 117 0.681 40110.401 0.761 1 0.7561 10.001 10.031 101391 ]8.6]1 0.013 3]5 0.601 1361 1.231 10001 1.361 0.601 184401 183.80 VS). 86 Eneus Street 125 121 1 0221 6.610.401 0241 1 0.2451 13121 13.121 88.791 21.721 0.013 250 0.601 4611 0.941 60.01 1.071 1 0361 184.501 184.14 63 Robinson 56ee1 13 14 017 0.47 075 0.98 0.980 1000 10.00 10139 99.36 0.013 375 0.90 166 1.51 106.7 1.18 0.98 185.00 184.04 66 Robinson Street 15 14 0.09 0.09 0.75 0.19 1.719 1.907 1125 1125 95.87 182.83 0.013 450 0.50 202 127 27.7 0.36 0.05 0.14 183.99 183.86 PORT B U R WE L L STORM SEWER REHABILITATION 65 Brooss to et 129 15 0.52 0.52 0.50 0.72 1.90763 2.630 1000 10.00 101.39 266.65 0.013 525 0.55 272 1.48 940 125 0.05 038 183.80 18342 65 Brock St 125 121 059 0.59 0.40 0.72 1.907 2.630 1125 1125 9567 216.65 0.013 525 0.50 319 127 194 138 005 08 183.80 183 PHASE 1B - AREA PLAN LEGENDMANHOLE O 79 Rens netreel 1132 0.56 056 0.65 1.57 1.168 11.73 1000 10139 319.63 0013 375 0.50 124 112 096 1. 040 183.80 18319 SIZE NUMBER INHECTARES85 Edens Street 12 120 0.79 0.57 040 1.59 2131 3.721 11.73 11.73 93.96 349.63 0013 675 0.50 476 1.66 1232 1.09 0.05 62 183.64 183.13 JOB No. 218124 AREA NUMBER 80 RIOCE Street 120 121 0.791 557 040 051 5236 6.115 11.88 11.88 93.34 57075 0013 675 0.50 5941 1.1.9 12320 124 0.05 062 182.53 18204 RUN-OFF COEFFICIENT 80 Brock Street 121 130 0.48 046 040 0.51 9.645 10.157 11.88 11.88 93.34 948.06 0013 825 0.50 1015 1.9 96.8 0.85 0.48 182.53 182.04 JANUARY, 2019 COINAGE AREA BOUNDARY EXISTING SERVICES DRAWING e.SOURCE DATE AS 00101 001 a50010 0001°L50 aw,: ..m a. . - m'°No. EDISIONS DATE AY Fac mocUl trin a.444°" "'"°""""° $ Ha"7_ V VT PORT BURWELL STORM SEWER REHABILffAION 218124 . omen SPRIET ASSOCIATES STORM SEWER CONSTRUCTION sow,N. - I LONDON LiMiTED I 1 STORM SEWER 1 ID.w.��,mea I CONSULTING A ENGINEERS) Op��(T ` yam DRAINAGE AREA PUN EPA ow o,. 218124 `\ "...Moil,3.Y. ,ill AND DESIGN SHEET - ,07 • vf,v,yir 1'1%1\711 441 -v, VIP: ,‘„. kv\--11: liSSILA 110\114N. \ Silti:Avi „ Awa ''re�.�. •1J( � `: \ _ __d_vsfil'-' 0 ,s.,-,,a . a II AIlliim. ,ssl ♦ ° �� \ a e' , it‘ -- f- `� w� ck RM SEWER 70 BE eamooxm44 4' o �% ywm.w% 10, � \fi =n, ,,,,,e,04')010 N ,„,...,,, ,S,,.0 0 sgwa,.- lit �``y �� B'0 GENERAL NOTES 0 yI '4'- e - °a',-, ` - 0 F u'D'ATE BELIEVED TO BE CORRECT.[M '- If �A ,' l(1� "4,15 � � 2j�1<. ��,•` ,(y,, _ `n• A.---- � OREWKIER VALVE aE< o �DR Na I l VCS' itI � , . '\►� , ,>. •. o°�°E`OBE.DJUSTEDsrOTHER OUTLET TO BEACH l� D �4.4'''42) ,,._� 184 180 187 187 183 I 179 4- 186 1 186 Ex.'''.'"0- 9 BROCK _ 182 STREET 178 oam or'021;To ,./ - � 181 Ex.GROUND -Ill-- '- -______- 185 I 185 eE 400m wER ripe 177 ___--1,111 - - _ _ _ _ Ex.cmxuD = 184 ___ _—_�-= ry •__� --' %' 180 _ _ _ 1 176 I!___ _ __ 1 __ ----�-_183 '__ �/ 183 N �a G` i __—_--- L J 179 175% RRar.wATERMniN RE-mcnnON. __.--` %' - =" mxxECT ro�N,7o m omr -.;,i - 182 _ n 182 w.a Mx xsnN° — x $_�_1 174 fBY—-- -0s I 181 wnN r.xo m�1 Moomm i .Ss _ - - _ _ --- . 173 -�j — �_�_—� TT14:�. �I i 180 y��--- L__--s J 172 17�1----- --I 179 175 171 178 178 54.9-865 x 1345 ELIPTICAL-0.979. I 174 89.2-1050 ST-1.85% 25.0-1050 ST-1 96% 170 -1•11 CONC.CL HE II CONC.CL 50-D 177 CONC.CL 65-D 177 L DO m �73�.o- o ST-1 sr-ST-517Dx __ 262-600ST-313%% ..- 73 wST-2655 169 176 -zccx U 176 172 s a $ a� i9 { 9- u9 „Eo n6 0S K EximxWOWING Sm m m O SERNCES NG 8.SOURCE DATE AS CONRLICTSERSCCOMPLETION o. D,x,r o. ,1101,,,S,1101,,,S VAN NUNN .D1.,s I AM MR µ M ax,DOW MOD.Dx c DO VRLYHAt4j 7, i:so PORT BURWELL STORM SEWER REHABILITATION 218124 «.„ CI6109 MS SPRIET ASSOCIATES s SPRIET SEWER coCSHSCCHIGN s„Efl„o. ID m'D I CONmSULTINO ENOINlIRSJ jir: OUTLET E O BEACH „Irkir 2 z,a,za l\ o...na`�yT.°- 0 ,m STA 16+841 -17+011 LEGEND /I ._i n 8 R0 E x�.No wxa 0 .� I MO.EXIST.SIDEWALK 8 RE o .E 0 1 W N www o +, . I o0 ADJUST WATER VILLVE ", I O O ADJUSTED BY OTHERS 0/ 140 1 A fl a� i,E p GENERA NOTES ex0xr,m UwE I ��1 BTU,LOCATIONS AS SHOWN I s �m ! c2 TIE CONTRACTOR WILL BEr0O. s+Doi �,J O0 p ' �l� a8 „ !L4 '. I CABLE TV RID o� �� BROCK ST. I. I + R \ \ \ { ',, .. I 'BROCK I°= } 1 F1— I - , — - 'd 1 EX EP �N\ _ / 0 PROPE00 LINE $� .— �.. y�� S-.- iii. Z 1` �� °°E 6 4.z: � r ,,,, , ,,E www 24FE 1 ,', V i ,N, _,.. a w) 1 BROCK STREET 189 I 106.9am ....,N n� 2�.e.m —. 189 ER $d nn '$ 188 srrRIEUS�EErHIM PT ELEN 186.57 PVI STA:3+131.36 ". ^- a ,+,.. "AN-e..ac�ivzzs17 188 PVI ELEV186 72 PVI ELEV.163 LVC106.90 21.94 a"1I i 187 - g S1MSGHAN 187 u u �A noo i xisEAx 1Sia) STREET _ wsE sw. 186 _" ------,A m r, .., ! 1^2 I 186 87 �c 185 -- 7 o 185 m 7 m 18411.64184 3 _2 101 183 I �_ �d% 183 ilI 182 0 I _!;%'; 182 00 _0.32, p .09 300 sn-0 _........-.......----------'-A-- 181 _-- -- — 181 s.-a.4ox _z_J P I — =�5.: 181 J v �LJ 180 – �= 180 179 179 178 �1 6m-825 CORO CLE65-D�0 I 27 3-1050 0 6s--D000 178 177 I_ 25.0-200 ST-8.00% ..L-200 sT-s, 177 8 ga� I®9 2 S Ig 01 ppFF, 1�m ppgg i9C 080 88 028 Bi E z r.8 K F 8 p, R p EXISTING SERVICES os wIw0 e.SOURCE DATE AS CONSTRUCTED SERVICES COMPLETION ON, No ',MICAS wx„�,x.P....w�..w. wx,m,9 L^^o.^rv0^^ISSIA9 PM IMAM LII 7.2019 SPRIR SOYiignt a ,,so PORT BURWELL STORM SEWER REHABIL1fAT1ON 218124 SPRIET ASSOCIATES -"rl STORM SEWER CONSTRUCTION ,,,,T„. 0000000TH LIMITED , BROCK STREET um..,n ur m I CONSULTING ENGINEERS J �„��/`�, PHASE — 18 ,,,w�,3 l\ `3�_^ne ` 10 2,8124 mry O. oy s 11.. STA 3+082-3+270 LEGEND GENERAL NOTES 4$4:1001 NSI $*.t, II : Rrxm ux8 ait ' S ---- - aIlei zI - , • * :14 _ , +sew �.�N•o BE �x a3 � 9 - ik..'1 RRw.6 a°oZIZ��°EP ° 'i_! a, co ,, '� 1,,� ` I ©".s<w.T.°.L' TV. IMO SLR m . , R o h0 oxLR ► • s REMOVE EXIST C)°°r wRE TOBE RP USTED..OTHERS RN„K " ,41 I 1 3 xERum'Lx 1 I � �� t_ PROPERTY 1 ABANDONED RR - e3 � � z\ a _ c = :- •rsaliii .' + cl �. -. \ "r.r..r. s t PoE° • - ©. ,. . a .— ME1111081 -- - rieffet — — ,e ''AT" 14' - +osazr � --� �— i �I�_� — 11 .°tea. _ Jilt mn��... N .rte- "" . • l 4. • �r �„ s oa �. / P .0 FH I � � �� ' w^ E°GRADING LIMIT ' �/ f� ,RRRv.�� -� y .. 1S41114111, T'ME e : . RLOWER EX wa Ra Tru i ro a ,.s SP. (re NUN 4 ,. %17 005,REQUIRED, • ' " ;;f4IRTo BE $ ;; 1 RE-MD RESTORED \GRADED �• �fo , I STRACHAN STREET _ I r-----55 190 190 189 . " R 2242 LR uxFts,zt �` 0189 �'� 8g vi $"d ori PITT 'm ux(s2s) u coxF�,wT STREET n xux 4°°05 p 188 Lvc62.04 LID AND I.JUSTGRADE TO SUE RwoVe 8 Rs""eRs5171 _— x.08m L.ME 10 c.Bz.oe isms PLUS e E sLR 8 188 31. ,�% m r BROCK o_ R m B _ _ 187 e v.«-\ m Is s IES 0 8 _ _ _ 6 P — 187 N LLOW�s EV 18E78 PVI 1'9 '$�:,a..s t m �3.a 186 -- ___._. m " '___- _._ _ - 186 0 q 9 z a ir n ._.-__------ _,_______________"___ �� - — 185 185 RROR.cL n ^ - ___-__ - 184 nou J --I - I Ir'l 184 4'w>rzRuun -._ 1 1 - 28.0-200 SA-1 00% PIL 183 — ` I II — __ 183 182 L '� O __ 182 III � f` --- 181 I — 181 180 180 1L-300 ST-8„2. 20.7-1050 ST-0.60098.3-1050 ST-0509. 179 CONC.CL ss-o CONC.CL too-o zoe,-eeo n-0 7s 179 Lti 1 - - - p, - - B E. lel m9 I G � h A 11)1 HV, 2233 4 $S 111 R. = SSS So$ - ___ G&€ K r m m m m e . nn K or oroo 000+00 OR01100 e.000110E DATE w5 CONSTRUCTED SERVICES COMPLETION w,n ,. «,w.Txe.....,,..w. , m.TT,T Emu 00.041 00TE CONSELTANT �^^o.^+00 TOpYHAilt � 1iso PORT BURWELL STORM SEWER REHABIL1fAT1ON 218124 SPRIET ASSOCIATES -- rSTORM SEWER CONSTRUCTION ,,,,.„> LONDON LMiTE° , STRACHAN STREET 4 ID 's m'� LCONSULTINGA ENOINEER8J %.,...0.76:0/ �`�%..`ee 218124 eLry n'z°' °� STA 5+960-6+165 R� `ypq' �n9 NUN.15 1 w�N,7 1� e I PROPE,W Lw 11' t6 I o o� Ui•`. - Ex ST�SEWER To BE�BANDONEe— 11�.� xs \ �PBovoBEo uT t.In 1 ` R _ t- '�t'+, 2rzE srovu n - .Po. �oc..no— ./® 1 �....... ...___...C:� � - -" -' ,sm _�--�- —_---- 9•/�E°a s m'+ ) 7r4,55,,,,,- `-'111 rn,m sT o.,x- _ t �"� '� s$m �� To Eosin. �n-C.n � 0NnTNEirusP. �i -._—. e _ _L�.. X - ..._ e}� ----- ,i� ''/ --- ----- -- -- -- ----- - _- STRACH9�L_ - - .� sl eel -�.. 1 B..'..5'ww m - o, E.,s0mm w� �4.D-L1,----_E.. SEWER TO BE Eo � o .:-- STORM SEWERrcxEry � j4; �� PSE c 55°50 lifi rn isms � se0 aa,xe EMS �„ e �^' IsprLEGeausT uwwEcs Pworcm PT! • 0 --•�.vxo sE0 ce,d.B 4::411" I '11°"''''''-'(:) I��a ..1 uerv.at, 1 NO .l ( GENEFAL NOTES rj 710 a f.. , • : c : NOWD By TER VALVE µ I IA AFALihr ST , e`�ro STRACHAN STREET 6.6 190 190 189 6m$$ NN a,$) „o.7s,x 189 RISERS.I.3 rnNSTALL NEW STREP r6422oq ^'m 188 PA ELE,1136.67oE.BSE „o 7s 25105 ,RlITa(0125) WELLNGTON 188 ,2mCONECONE PLUS 3 STEEET �.o .i.$ 187 . m m -h ��z s - _ _ 187 m m vh I g a p . . m +mF� a +m -0 SIIS 188 ." -- t= m -3___zoo r ___ PROP. ng 186 185 - or w>,EB.a�x T0N UU 185 Indi•M 184 I rt I 184 1°�- .____r_11-_-1----------.-. J BJFr 1 183 1 -! _ SA-0.40% _—_— _—__— --_—___----u _—_—_-� 183 182 112.0-300 o -------------- ----- �J— 182 181-- — I _______ � 181 180 180 11.--.1 ,18.9-900 ST-0.77W ,6.2-250 ST-0.60% 179 2Ge. 600 ST-0.71SCONC.CL 65-D __ �0 PVC CL ,ag-zoo ST-0.47S __179 1.111 !1 $ 's° zd leg -- - -- 9 Pi MA ill G.WF. ans8 VA G 12 e m . . . . e K E,IsrI"o SERVICES DRAWING e.SOURCE w,8 .s wNsrRe0rEe SERVICES COMPLETION SME TILE DESIOX own ,. REASIONS DAM CONSULTANT qx.., ....��..w. ..,2019 °°"^^°"°^"^^ `"""""°°`"` eAyf t ISSIMID{011 IMAM LII 7.2019 SPRIRvE� ;:so PORT BURWELL STORM SEWER REHABILffA11ON MAW}218124 MON OV I'S SPRIET ASSOCIATES _"7 STORM SEWER CONSTRUCTION ,,,,r x> LONooN uMiTME I ", STRACHAN STREET 5 um.71 sir m I CON8ULTINGA ENGINEERS J „��`�, PHASE - 1B ,,,,,,,,"a 2,a,2n elry t•Y°+ 0 STA 6+101 -6+312 GENERAL UST OF MOST COMMON STANDARDS USED GENERAL NOTES: mucs m slue m usm gx 1Hs waFn a MAINTOf ROW ENANCE w ue.acetactian of Ine y m 6e Mn"""ana�torea ewrwuvwrwu OB n6 ^1 leSD-11 PIPE BEDDING DETAILS w expellee.Myopole support shoe be Lcon.outbye.appropriate Zing 'wI= S`11 . m . nam u.m... 1-.2222,2a22,1 col",,22-12= x OPSD-..0.20 CATCH BASIN.MT IRON.FRAME AND T .CRATE ca,ecal eIilsa .cat�on me /«e,xoyureor„,„„,,„pa., euIra Hall be cornea out on private property etnout'oaten penTession from the SEWER LOCATIONS k.7....OPSD-40.10 1.1TENANCE HU STEPS omroct. O72, ,,,;:.:, ae nue roge h m bm. Ae exg o ° ona t •oeei °0 m Byo a aoau'`'o thee 2,222,2Z2112 22==222 2=2 OPSD-701.0.21 NAINTENRICE HOLE RENCRINC MD PIPE OPENING DETALS The location anel olignment- m (and not 8.nn)of exietng water services.including OPSD-70I.020 PRECAST MAINTENANCE H.1200mm METER TAPERED TOP AND 22222= 22=2223r=7274702,,m42,M= OPSD-705.010 PRECAST CONCRETE CA.BASIN rernrorlrnrth°e::nt'elne'ro'fw"trtr4:11:n7ti:n rInge'ZI"allo:Zer"'"""."d TJ,ILI:°;•,,,R°•=?,,RtURt.r:R=,,,RPRRed'sr RRIRd.RRRRRIR°Rd...UR'.PM.' amen... ••• FLAT GP •u P 1 weumeunueetnen� a e 9 a, axnanuee y OPS0-802.03.1 PICO PIPE BEDDING.COVER AND BACKFILL,HIRE.s SOIL-EARTH DIGRAPH sw.T. .....fie. mwr� � .e 21R4D,14.N24 WATER SEW CO,NotECTEN DETAL-32.38 AND SP.DIAKTER SIRES 10.184.21.1/0.611. '. -'Z1 NOTES "°"'"'""'.'...'".......... cig ^W 3 SOIL s1.vaA®Prtamn wnluu om'ul¢m 1/E%IS11NG CATCHDPSINS,MANHOLES ANDTMTORM SEWERS ARE TO BE REMOVED AND ter m DISPOSED OF AT LOCATION NOTED ON E DRAWINGS. a"ere..,wrEo.ma 2/ALL STORM SEWER PRIVATE DRAIN CONNECTIONS(P.D.C.)ARE TO BEA MINIMUM OF "dot cxcewr 77,4 n1rx o771717Vdttrn®e. PROP.TRENCH � .5 METERS BELOW ORIGINAL GROUND AT PROPERTY UNE. µpp...A.,mnmen..e.w uNnM ouA.a.am„rio°wmn ow 3/a)WATERMAIN ELEVAT17,147.427g5 FROM EXISTING DRAWINGS ONLY.THE nw� wn ron s�oareux..w..suwexrwlwreaz 1 CONTRACTOR SHALTING WATERMAIN AT ALL LOCATIONS WHERE IT oma RT µ K m THE ENGINEEROFANT EXPECTED CONFLICTS.ORT SEWER OR LA05 ANO NAOIIFY e"` w=OUVEE o„u�XOOm"„in''m'nnn.wuuor �•'eroeP ON C41. ..,,,,,,,,,_„, m m ua. � 6)AT OFT-SET. HE GRADE OF F CAONH AS INGRADE MAY BE FOUND. TOE VOIDS THE IW TERAMAN wmm o .a w w oaree ory u u u .'.®«� 0"HityGLw aT THE DISCRETION OF HE ENGINEER. _ w as t's imam ___T �^) .:..arcno=r.. *mweommw«na.uro..wwe° HOOD SPECIFICATION FORM CATCH BASINS AND w=FE:islmm r41.1.>slumm a.. ,..ruadowo WATER QUALITY STRUCTURES aBB BEDDING DETAIL FOR STRACHAN STREET a,E ION ALL PROPOSED SEWERS usv„..emme,, «a DanbroD NONE AND WATERMAIN NYACA11 SPSNm TYPICAL X—SECTIONS .1_ -191 191- 5 -191 190- -190 190- i ® -190 189- MAMA mr.wuro -189 18]_ wmi m.moo ��.. a ® -189 188- 33 / 188 9 a s wzuxo / a a -188 18]- I i g9 187 tl d =no tl 3 vrzw Af:§W d -18] 186- j 1 1 xu ...—�E.� -" 186 186- -a" _ __ 86 e 185- _— --- -185 185- -185 184 182'I gem.caw. w 183 mier.wuu r Nx wtw � 182 182- m..maul a uma maaxrolawu, 'zm^ _182 goin 180_15 -10 -5 0 5 10 15 180 180_TS -10 -5 0 5 10 15 180 6+030.00 6+100.00 191- -191 191- -191 190- -190 190- -190 189- ® 1 j -189 189- e e awro p q �,moo. -189 188- d vnrn d d S Tai is.ammo -188 188- wI9' m°°x' d d d 1 $ -188 .mm ammo nsm nAp+n,''„ qt 1 77.7,I., �, czwxx wal wrm 186- . —�� -I86 186- -_ - -186 183- m.. r ==,,,,.::vuwn -183 183- omoml ' um -183 182- -182 182- -182 181- -181 181- -181 180_15 -10 -' 5+240.00 5 10 15 180 180_15 -10 -5 0 5 10 15 180 6+210.00 6+240.00 SCA2 AI. 0151,5 6000006 DRAWING e.NOSPUN DATE As CONSTRUCTED SERVICES e00010I rv„e ,. ay.IM O FrvOR dmod ,.REVISIONS 000 �svumr m«w,"^^°"°^°^^ em01100 `ad 7.dm 2777u 76011_4 HDR]. 1.101 PORT BURWELL STORM SEWER REHABILRATION 218124 SPRIET ASSOCIATES STORM SEWER cOUN500cnoN ,,,,.„> a� mOMR a LONDOS LIMITED , STRACHAN STREET a '�RTIC (...._L CONSULTING A ENGINEERS A. q��`�10, ` PHASE — 18 x� 218124 l\ 0 1 onenit,W O TYPICAL X-SECTIONS,DUALS&NOTES MUNICIPALITY OF BAYHAM BY-LAW NO 2014-100 BEING A BY-LAW RESPECTING THE MUNICIPAL POLLUTION CONTROL SYSTEM AND MUNICIPAL STORM.SEWER SYSTEM IN THE MUNICIPALITY OF BAYHAM AND THE ESTABLISHMENT OF SEWER CHARGES AND SEWER SURCHARGE RATES WHEREAS under section 11 of the Municipal Act, 2001, a municipality may pass by-laws respecting matters within the sphere of jurisdiction of Public Utilities, which includes a system that is used to provide water services for the public; AND WHEREAS section 9 of the Municipal Act, 2001 provides that section 11 shall be interpreted broadly so as to confer broad authority on municipalities to enable them to govern their affairs as they consider appropriate and to enhance their ability to respond to municipal issues; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Short Title This By-law may be referred to as the Municipal Pollution Control System and Storm Sewer System By-law Section 1 - Definitions 1.1 In this by-law: a) "Building Sewer" shall mean that part of the Sewer Service commencing at a point one metre from the outer face of the wall of a building or other structure and terminating at the street line, property line or easement limit; b) "Chief Building Official (CBO)" shall mean the Chief Building Official (CBO) of the Corporation of the Municipality of Bayham; c) "Council" shall mean the Council of the Corporation of the Municipality of Bayham; d) "Consumer" shall mean the Owner, occupant, builder or developer of property which is serviced by, connected to or uses the Municipal Water Pollution Control System; e) "Dwelling Unit" shall mean a real property used or designed for use as a home or as a place in which one or more persons may sleep; 1 f) "Manager of Public Works" shall mean the Manager of Public Works of the Corporation of the Municipality of Bayham; g) "Municipality" shall mean the Corporation of the Municipality of Bayham; h) "Municipal Storm Sewer System" shall mean the buildings, structures, storm sewers and Sewer Service Connections, equipment, appurtenances, pumping stations and outfalls under the jurisdiction of the Municipality for land drainage including storm, surface overflow, sub-surface or seepage waters or other drainage from the land within the Municipality of Bayham; i) "Municipal Water" shall mean potable water or raw water carried by the Municipal Water Supply System; j) "Municipal Water Pollution Control System" shall mean the water pollution control system of the Municipality including all Municipal buildings, structures, water pollution control plants, outfalls, equipment, water pollution control pumping stations, sanitary sewers, Sewer Service Connections, appurtenances and all sewage works other than the Municipal Storm Sewer System designated for the collection and disposal of sewage together with all lands appropriated for such purposes and uses; k) "Owner" shall mean the registered owner of a parcel of property as such person is described in the most current assessment roll; I) "Person" shall include an individual, sole proprietorship, partnership, unincorporated association, unincorporated organization, corporation, trustee, heir, executor, administrator or other legal representative; m) "Residential Building" shall mean a structure that contains one or more Dwelling Units; n) "Sewer" shall mean a pipe forming part of the Municipal Water Pollution Control System that conveys sewage from Sewer Services to water pollution control plants or outlets or part of the Municipal Storm Sewer System that conveys stormwater; o) "Sewer Charges" shall mean the charges set out in Schedule "A" of this by-law; p) "Sewer Service" shall mean the pipe connecting a Municipal Sewer to the building drain at a point one metre from the outer face of the wall of a building or other structure and such pipe consists of a Sewer Service Connection and a Building Sewer; q) "Sewer Service Connection" shall mean that part of the Sewer Service from the Municipal Sewer to the Building Sewer; r) "Sewer Surcharge Rates" shall mean the rates set out in Schedules "A" of this 2 by-law; s) "Unit" shall mean an area within a building that is self-contained with separate plumbing facilities and, in the case of multiple units, the units may be owned or rented by different Persons; t) "Treasurer" shall mean the Treasurer of the Corporation of the Municipality of Bayham; u) "Water/Wastewater Operations Manager" shall mean the Water/Wastewater Operations Manager of the Corporation of the Municipality of Bayham. Section 2 - General Provisions 2.1 The responsibility for the construction, operation and maintenance of the Municipal Water Pollution Control System is vested in the Water/Wastewater Operations Manager. 2.2 The responsibility for the construction, operation and maintenance of the Municipal Storm Sewer System is vested in the Manger of Public Works. 2.3 No construction, operation or maintenance work of any kind or nature not specifically authorized by this by-law shall be performed on the whole or any part of the Municipal Water Pollution Control System except as authorized in writing by the Water/Wastewater Operations Manager 2.4 No construction, operation or maintenance work of any kind or nature not specifically authorized by this by-law shall be performed on the whole or any part of the Municipal Storm Sewer System except as authorized in writing by the Manager of Public Works 2,5 The Municipality may provide a Municipal Water Pollution Control System and a Municipal Storm Sewer System, as circumstances, equipment and capacity permit. 2.6 No Municipal Water Pollution Control System or Municipal Storm Sewer System shall be provided to any property outside of the Municipality of Bayham except by special agreement with the Municipality. 2.7 Any Person authorized by the Water/Wastewater Operations Manager for that purpose shall have free access, at all reasonable times, and upon reasonable notice given and request made, to all property and parts of every building or other premises to which Municipal Water Pollution Control System Services are supplied, for the purpose of inspecting, repairing, altering or disconnecting any Municipal Water Pollution Control System Service. 2.8 Any Person authorized by the Manager of Public Works for that purpose shall have free access, at all reasonable times, and upon reasonable notice given and request 3 made, to all property and parts of every building or other premises to which Municipal Storm Sewer System Services are supplied, for the purpose of inspecting, repairing, altering or disconnecting any Municipal Storm Sewer System Service. 2.9 Plants, Shrubs, trees, hedges, fences, other structures and vehicles shall not obstruct the free access to, and the repair or operation of any portion of the Municipal Water Pollution Control System or Municipal Storm Sewer System by duly authorized employees or agents of the Municipality 2.10 No Person shall proceed with, or authorize, any construction which is, or is proposed to be, located over, under, across or along any Sewer or other works forming part of the Municipal Water Pollution Control System without first notifying the Water/Wastewater Operations Manager in writing of his intention to proceed with the same. If, in the opinion of the Water/Wastewater Operations Manager, it becomes necessary to support, protect or relocate such Sewer or other works, the cost of supporting, protecting or relocating the Sewer or other works shall be charged to such Person and the Water/Wastewater Operations Manager shall have the power to supervise and direct the supporting, protecting or relocating of such works. 2.11 No Person shall proceed with, or authorize, any construction which is, or is proposed to be, located over, under, across or along any Sewer or other works forming part of the Municipal Storm Sewer System without first notifying the Manager of Public Works in writing of his intention to proceed with the same. If, in the opinion of the Manager of Public Works, it becomes necessary to support, protect or relocate such Sewer or other works, the cost of supporting, protecting or relocating the Sewer or other works shall be charged to such Person and the Manager of Public Works shall have the power to supervise and direct the supporting, protecting or relocating of such works. 2.12 Any Person who has proceeded with or authorized any construction or work which is located under, over, across or along any Sewer or other part of the Municipal Water Pollution Control System shall be liable for any damage caused by such construction work. The Water/Wastewater Operations Manager shall be notified immediately of any damage inflicted on the Municipal Water Pollution Control System. If the damage is not remedied to the satisfaction of the Water/Wastewater Operations Manager within a reasonable period of time, the Water/Wastewater Operations Manager may, upon giving reasonable notice, have such damage repaired, and the cost of the repairs shall be borne by such Person. 2.13 Any Person who has proceeded with or authorized any construction or work which is located under, over, across or along any Sewer or other part of the Municipal Storm Sewer System shall be liable for any damage caused by such construction work. The Manager of Public Works shall be notified immediately of any damage inflicted on the Municipal Storm Sewer System. If the damage is not remedied to the satisfaction of the Manager of Public Works within a reasonable period of time, the Manager of Public Works may, upon giving reasonable notice, have such 4 damage repaired, and the cost of the repairs shall be borne by such Person. Section 3 - Sewer Surcharge Rates, Charges and Revenue 3.1 If in any fiscal year the revenues generated by the Sewer Surcharge Rates and Sewer Charges are not sufficient to meet the Municipality's expenditures for the Municipal Water Pollution Control System, the deficit may be covered by a duly authorized increase in Sewer Surcharge Rates and Sewer Charges for the succeeding fiscal year. To the extent that such increases are not sufficient for such purposes, the required amounts shall be raised by a duly authorized special Municipal levy as set out in the Municipal Act, 2001. 3.2 All revenue raised by the methods described in this by-law, or authorized, shall be applied to the Municipal Water Pollution Control System. 3.3 Consumers who discharge flow to the Municipal Water Pollution Control System shall pay the Sewer Surcharge Rates set out in Schedule "A" of this by-law. 3.4 Persons desiring to connect buildings that they own or occupy to the Municipal Water Pollution Control System shall, in accordance with Section 5 of this by-law, pay the connection related charges and in accordance with Section 6 of this by-law, pay frontage charges. 3.5 Persons desiring the extension of the Municipal Water Pollution Control System shall pay charges in accordance with Section 7 of this by-law. 3.6 Persons requiring the miscellaneous services set out in various parts of this by-law shall pay the charges set out in Schedule "A" for such services. 3.7 Notwithstanding any Section or Schedule of this by-law the Consumer shall be responsible for all applicable costs associated with the Municipal Water Supply System and the Water/Wastewater Operations Manager shall have authority to require full cost recovery payments of a Consumer for any service provided. Section 4— Connections to the Municipal Water Pollution Control System 4.1 For purposes of this Part, "Building Sewer", "Sewer", "Sewer Service" and "Sewer Service Connection" shall refer only to the Municipal Water Pollution Control System. 4.2 An Owner (referred to in this Part as an "Applicant") wishing to have a building connected to the Municipal Water Pollution Control System shall apply to the Municipality. 4.3 No connection shall be made to the Municipal Water Pollution Control System until, a) an Application for Sewer/Water Service in the form provided by the WaterlWastewater Operations Manager (referred to in this Part as an "Application") has been approved by the Municipality; and 5 b) a plumbing permit has been approved by the CBO. 4.4 All applicable connection charges shall be paid and the Municipality's approval received at least three weeks prior to the date by which connection to the Municipal Water Pollution Control System is requested for any Sewer Service Connection to be installed by the Municipality. 4.5 An Application must be completed prior to the connection of the Building Sewer to the preinstalled Sewer Service Connection for each separate Sewer Service in housing developments built on lands subject to registered plans of subdivision where the Sewer Service Connection has been installed by the subdivider. 4.6 The Water/Wastewater Operations Manager may refuse approval of an Application where, in the Water/Wastewater Operations Manager's opinion, a) the Municipal Water Pollution Control System may be adversely affected b) there is insufficient sewage collection and treatment capacity available c) a Sewer does not abut the applicant's land; or d) the service would contravene existing by-laws or other regulations. 4.7 An Application shall be approved and issued prior to a building permit or plumbing permit where such permits are necessary. 4.8 Where a Sewer Service Connection is to be installed for any use other than single family, semi-detached, street townhouse or street link houses, detailed plans of the proposed Sewer Service acceptable to the Water/Wastewater Operations Manager, shall be submitted with each Application. 4.9 Every Application shall be accompanied by a payment equal to the sanitary Sewer Service Connection charge set out in Schedule "A" and the applicable frontage charge payment calculated in accordance with Section 6 of this by-law. 4.10 Where a Sewer Service Connection is required and is not installed as part of a plan of subdivision, the Application shall be construed or interpreted to be an application for the Municipality to construct the Sewer Service Connection. 4.11 The installation of the Sewer Service Connection shall not be scheduled or commenced in any way until the applicant has met all requirements of this by-law. 4.12 If any Sewer Service installation does not comply with the plans submitted pursuant to Section 4.8 of this by-law, the Municipality will not accept sewage from the premises served, or may shut off the supply of Municipal Water, until the installation is made to comply with the approved plans. 4.13 For those applications for which there is insufficient capacity within the Municipal Pollution Control System servicing the Applicant's property to meet the request of the Applicant, the Municipality may, a) deny the Application; b) grant the Application if, capacity can otherwise be made available; 6 c) require the Applicant to enter into a consumption and discharge agreement with the Municipality ; d) require the Applicant to agree to pay the cost of additional facilities necessary to meet the requirements set out in the application. 4.14 Following the approval by the Municipality of an Application, the Treasurer shall, in the case of a commercial building, establish a customer account in the name of the Consumer, and in the case of a residential building, establish a customer account in the name of the Owner, for the purpose of billing Sewer Charges and Sewer Surcharge Rates. 4.15 All work involved in the installation and maintenance of Sewer Service Connections shall be performed only by duly authorized employees or agents of the Municipality or by the Applicant in accordance with the terms of a servicing agreement. 4.16 Every Sewer Service shall be laid in a straight line and at a right angle to a Sewer, as nearly as practicable. 4.17 Where the Applicant indicates in the Application a desired location for the Sewer Service Connection, it shall be located as indicated provided the proposed location is approved by the Water/Wastewater Operations Manager. 4.18 Where the Applicant does not indicate in the Application a desired location for the Sewer Service Connection, it will be located as determined by the Water/Wastewater Operations Manager. If the Applicant subsequently requires a relocation of the Sewer Service Connection, such relocation shall be at the expense of the Applicant, which is in addition to the original Sewer Service Connection charge. 4.19 No Sewer Service to one Owner's building shall be installed in, over or across the property of another Person or located on an easement on another Person's property, except by the written consent, in the form of an easement agreement, of the Persons concerned and the approval of the Water/Wastewater Operations Manager. 4.20 Only one Sewer Service shall be installed on each lot, block or parcel of land unless otherwise approved by the Water/Wastewater Operations Manager. 4.21 A Sewer Service shall be installed to each Unit of semi-detached houses, street townhouses and street link houses, unless the Water/Wastewater Operations Manager has approved an alternate form of connection. 4.22 Where more than one lot, block or parcel of land under separate ownership is served by a single Sewer Service, the Water/Wastewater Operations Manager may order the affected Consumers to disconnect from the single Sewer Service and to conform to Section 4.21 of this by-law and all costs, including those for installing new Sewer Service Connections, shall be borne by the Consumers. 7 4.23 A Consumer shall be responsible for the installation of a Building Sewer. 4.24 There shall be no discharge of water or any other fluid or material into Sewer Services during the construction of buildings. 4.25 Sewer Services shall be installed in the size, material and to other specifications approved by the Water/Wastewater Operations Manager. 4.26 Owners or occupants of land whose premises are served by the Municipal Water Pollution Control System are responsible for providing a readily accessible 100 millimetre clean out within 1 metre of the inner face of the outside wall where the Building Sewer leaves the building. 4.27 All Sewer Service trenches shall have proper bedding and be properly backfilled to the satisfaction of the Water/Wastewater Operations Manager and adequately protected against settlement. 4.28 Where an Application necessitates the installation of a monitoring manhole at the property line on private property pursuant to the provisions of the Municipality's' Sewer Use By-law, the installation of the manhole shall be the responsibility of the Applicant and the costs of such installation shall be borne by the Applicant. 4.29 The Water/Wastewater Operations Manager may connect a Sewer Service Connection to an existing monitoring manhole on private property. 4.30 Where a monitoring manhole is required but not yet constructed, the Water/Wastewater Operations Manager may install the Sewer Service Connection and leave it plugged until a monitoring manhole is constructed by the Owner. 4.31 Where a monitoring manhole is constructed after the installation of a Sewer Service Connection, the Person constructing the monitoring manhole shall connect the Sewer Service Connection to the monitoring manhole, advise the Water/Wastewater Operations Manager that such connection has taken place and request that the connection be inspected by the Water/Wastewater Operations Manager. 4.32 The Water/Wastewater Operations Manager is responsible for the installation, maintenance, flushing, cleaning, rotting, unblocking and repairing of Sewer Service Connections and all such work shall be done only by employees or agents of the Municipality. 4.33 The Municipality will not clean, repair or renew Sewer Services which are longer than 30 metres. 4.34 The Municipality shall clean Sewer Services, including flushing, rodding_or unblocking, throughout the Municipality of Bayham, only where readily accessible 100 millimetre diameter cleanouts are available, for single-family houses, semi- detached houses, street townhouses and street link houses with separate direct 8 connections to the street sewer, and up to the nearest outside manhole for condominiums and all costs shall be borne by the Consumer. a) If the Consumer or his agent does the cleaning, without the Municipality's authorization, the Consumers do so at the Consumer's cost and there shall be no reimbursement of such costs by the Municipality. 4.35 All Owners of single-family houses, semi-detached houses, street townhouses and street link houses which have less than a 100-millimetre diameter cleanout or a "T" cleanout on their Sewer Services shall be provided with one (1) cleaning. Such Owners shall be advised that no further cleaning will be provided by the Municipality until a readily accessible 100-millimetre diameter cleanout has been installed at their own expense. 4.36 All repairs to, or renewals of, Building Sewers for single-family houses, semi- detached houses, street townhouses and street link houses with separate direct connections to the Sewer, shall be undertaken by the Municipality (excluding surface restoration, landscaping and paving) and all costs shall be borne by the Consumer. The WaterNVastewater Operations Manager may set guidelines for such works. 4.37 Where any Sewer Service Connection or Building Sewer is found to have been blocked or damaged through the action of the Consumer occupying the property served by the pipe, or through the actions of any other Person, the cost of labour and materials used to repair such blockage or damage shall be charged to the Owner. 4.38 No repairs to, or renewals of, Building Sewers shall be undertaken until the Owner signs the release form as provided by the Water/Wastewater Operations Manager. 4.39 Connection to the Municipal Water Pollution Control System through a rear yard shall only be allowed with the approval of the Water/Wastewater Operations Manager and by agreement with the Municipality covering, among other matters, maintenance, flushing, cleaning, rodding, unblocking, repairing, renewing and charges. 4.40 No Person shall make any temporary connection to the Municipal Water Pollution Control System except by agreement with the Municipality. 4.41 Where a building has been or will be demolished or removed and an Owner wishes to reuse a Sewer Service Connection, which previously served the building, the Owner shall apply to reuse the Sewer Service Connection. Such Application shall be accompanied by an inspection fee in an amount set out in Schedule "A" of this by-law. 4.42 Before approval and issuance of an Application, the Owner shall expose the disused Sewer Service Connection and prepare it for inspection by the Water/Wastewater Operations Manager, who may, upon inspecting such Sewer Service Connection, refuse to allow its reuse if, in the opinion of the 9 Water/Wastewater Operations Manager, it is not suitable material, of inadequate size, or defective. The opinion of the Water/Wastewater Operations Manager on this matter shall be final. 4.43 Where the Water/Wastewater Operations Manager deems that the Sewer Service Connection referred to in Section 4.42 of this by-law cannot be used, the Municipality shall replace such Sewer Service Connection and charge for such work and all costs shall be borne by the Owner. 4.44 When the Water/Wastewater Operations Manager determines that a Sewer Service Connection is no longer required due to property redevelopment or otherwise and can be abandoned, the Sewer Service Connection shall be disconnected at the Sewer by the Municipality, and the cost of the disconnection shall be borne by the Owner of the lot, block or parcel of land which the Sewer Service Connection served or was intended to serve, or collected as otherwise directed by the Water/Wastewater Operations Manager. Section 5 — Connections to the Municipal Storm Sewer System 5.1 For purposes of this Part, "Building Sewer", "Sewer Service" and "Sewer Service Connections" shall refer only to the Municipal Storm Sewer System. 5.2 An Owner(referred to in this Part as an "Applicant") wishing a connection to the Municipal Storm Sewer System shall apply to the Municipality. 5.3 The Manager of Public Works, upon application to the Municipality by the Applicant, may permit foundation drain flows from a lot to be discharged by an Owner in the following manner: a) via a sump pump to the ground surface, provided that the discharge to the ground surface does not create continually wet ground conditions and/or does not create any adverse effect upon municipal sidewalks and roads or upon adjacent properties; or b) via a sump pump to a storm sewer; or c) via a sump pump to a dry well system, provided that appropriate soil and ground water testing is completed to establish the suitability of using a dry well system, and that the dry well system is designed and certified by a qualified Ontario Professional Engineer; or d) by gravity water flow to the storm sewer, if capacity, as determined by the Manager of Public Works, exists in the storm sewer. 5.4 Pursuant to Section 5.3 of this By-law, any approved and permitted discharge flows shall be constructed, installed, maintained and serviced at no cost to the Municipality and all costs shall be borne by the Owner of the subject lot. 5.5 No connection shall be made to the Municipal Storm Sewer System until an Application for Sewer/Water Service in the form provided by the Manager of Public Works (referred to in this Part as an "Application") has been approved by the Municipality. 10 5.6 All applicable connection charges must be paid and the Municipality's approval received at least three weeks prior to the date by which connection to the Municipa Storm Sewer System is requested for any Sewer Service Connection to be installed by the Municipality. 5.7 All Applications must be accompanied by detailed plans of the proposed Sewer Service acceptable to the Manager of Public Works. 5.8 The Manager of Public Works may refuse to establish a connection to the Municipal Storm Sewer System where in his opinion the proposed connection would harm or overload the system or where the connection would contravene existing by-laws or regulations. 5.9 All work involved in the installation of a Municipal Storm Sewer System Service Connection shall be performed by duly authorized employees.or agents of the Municipality or by the Applicant in accordance with the terms of a servicing agreement. 5.10 No person shall make any temporary connection to the Municipal Storm Sewer System, except by agreement with the Municipality. Section 6 — Municipal Water Pollution Control System Frontaae Charaes 6.1 Frontage charges shall be applied to all lots within the Municipal Water Pollution Control System service area where no previous direct contribution to the capital cost of the Sewer has been made in relation to the lot. a) For the purpose of Section 6 of this by-law, service area shall mean the Village of Port Burwell, the Village of Straffordville, the Village of Vienna and the Hamlet of Eden as defined in the Municipality of Bayham Official Plan. 6.2 Frontage charges shall be calculated by multiplying the frontage of the lot by the standard frontage charge rates set out in Schedule "A" of this by-law. 6.3 Subject to Section 6.2 of this by-law the frontage of a lot shall be the frontage as recorded in the Municipal Assessment Roll. 6.4 The Municipality may reduce the frontage of a lot for the purpose of calculating frontage charges for: a) corner lots at the junction or intersection of streets or highways; b) lots that are for any reason wholly or in part unfit for building purposes; c) lots, other than corner lots, that have two limits that abut on two or more streets but which cannot make use or full use of extensions to the Municipal Water Pollution Control System installed in one or more of the said streets; and d) lots having frontage in excess of 50 metres that are used for agricultural purposes or residences in connection with such agricultural purposes. 11 6.5 The Municipality may reduce or increase the frontage of a lot for the purpose of calculating frontage charges for lots that are triangular or irregularly shaped. 6.6 All reductions or increases of frontage charges pursuant to 6.4 and 6.5 of this by- law shall be made on a fair and equitable basis having regard, among other matters, to the situation, value and superficial area of the lot as compared with other lots and the Municipal Water Pollution Control System services provided to the lot. Any reductions or increases of frontage charges shall be approved by the Treasurer. 6.7 Where the Municipality has reduced the frontage of a lot for the purpose of calculating frontage charges pursuant to Section 6.4 and 6.5 of this by-law, it may subsequently increase the frontage charges where the use of the land changes or where the lot is divided into two or more parcels. 6.8 If the Municipal Water Pollution Control System does not extend to the whole frontage of a lot to be serviced, frontage charges shall nonetheless be based on the total frontage of the lot 6.9 Failure to remit payment in full of all applicable frontage charges shall prohibit actual connection of the Consumer to the Municipal Water Pollution Control System. Section 7 — Extension of the Municipal Water Pollution Control System 7.1 Extension of the Municipal Water Pollution Control System may be undertaken upon such terms and conditions as Municipal Council may from time to time impose. 7.2 All extensions of the Municipal Water Pollution Control System shall be made pursuant to by-laws of Council. 7.3 Owners may file with the Water/Wastewater Operations Manager a written request for an extension of the Municipal Water Pollution Control System and shall supply the Water/Wastewater Operations Manager with such information with regard to the proposed extension as the Water/Wastewater Operations Manager may request. 7.4 The Water/Wastewater Operations Manager shall forward all requests for extensions of the Municipal Water Pollution Control System to Council. 7.5 Where the Municipal Water Pollution Control System has been extended, Owners of lots abutting such extension shall pay frontage charges in accordance with Section 6 of this by-law. 7.6 If, at the same time that a request for the extension of the Municipal Water Pollution Control System is received, sufficient funds do not exist to finance any Municipal share of the cost of such extension, the Owner's request shall either be deferred 12 until the following year or proceeded with on the basis of the Owner prepaying the total cost of the extension. Section 8 - Miscellaneous Services and Reauirements 8.1 The Treasurer shall, upon receiving a written request accompanied by payment of the fee set out in Schedule "A" of this by-law, in respect to each separate parcel of land or building, furnish any Person with a written certificate showing the arrears of Sewer Surcharge Rates and Sewer Charges due or outstanding sewer frontage or connection charges, on or in respect of, any parcel of land or buildings, up to the date to which such rates or charges were last computed. 8.2 Payments submitted by Consumers and subsequently dishonoured by the financial institution on which they are drawn shall be processed by the Treasurer for the charge set out in Schedule "A" of this by-law. Section 9 - Billing and Collecting Sewer Surcharge Rates and Charges 9.1 The Consumer shall notify the Treasurer in writing of any change of occupancy and shall pay the applicable charges as set out in Schedule "A" of this by-law, for change of occupancy. 9.2 All Sewer Charges and Sewer Surcharge Rates shall be payable for sewage discharged and services provided and shall be due and payable when rendered. 9.3 Regular billings for Sewer Charges and Sewer Surcharge Rates may be rendered at any periodic interval deemed advisable by the Treasurer. 9.4 The Treasurer may with reasonable notice advance or.delay any regular billing of Sewer Charges and Sewer Surcharge Rates. 9.5 The Treasurer may bill Owners for frontage charges imposed pursuant to Section 6 of this by-law at the same time, in the same manner and with the same remedies for collection as Sewer Surcharge Rates. 9.6 Where full payment for any regular billing for Sewer Charges and Sewer Surcharge Rates is not received by the Municipality by the due date, the Consumer shall be assessed a late payment charge as set out in Schedule "A", and the amount shall appear on the next regular billing. 9.7 Where any regular billing for Sewer Charges and Sewer Surcharge Rates or interest charges remains unpaid for three billing cycles, a period of six months, the Treasurer may add the amount owing to the municipal tax bill for the lot, as reflected in the assessment roll book, and collect in the same way, as nearly as may be, as municipal taxes are collected. a) If it becomes necessary for the Municipality to initiate the collection action indicated in Section 9.7 of this by-law, a collection fee as set out in Schedule "A" of this by- law, shall be charged to the Consumer. 13 9.8 All sewer bills shall be distributed to Consumers by ordinary, prepaid mail or by any other means deemed necessary or appropriate by the Treasurer. 9.9 Sewer Charges and Sewer Surcharge Rates shall be charged and billed to, in the case of a Residential Building, the Owner of the Residential Building; and in the case of all other buildings and properties, the Consumer requesting the Sewer Services. 9.10 Notwithstanding Section 9.9 of this by-law Sewer Charges and Sewer Surcharge Rates may continue to be charged and billed to the Consumer in whose name the account was established prior to the enactment of this by-law if and so long as such Consumer remains in possession of the Residential Building. a) Where bills may be directed to tenants or occupants at the request of the Owner pursuant to Section 9.10 of this by-law, it is the Owner who is ultimately responsible for the sewer services. Unpaid Sewer Charges and Sewer Surcharge Rates shall be directed to the owner for payment pursuant to Section 9.9 of this by-law. 9.11 All Sewer Charges and Sewer Surcharge Rates for services rendered to buildings having multiple Units shall be charged and billed to the Owner of the property. a) Subject to Section 9.11 of this by-law properties and/or buildings containing more than one business and/or dwelling unit shall receive a Sewer Surcharge Rate as described in Schedule "A" of this by-law for each dwelling unit and/or business contained therein. b) An Owner may request an inspection by the Water/Wastewater Operations Manager and/or CBO to determine the amount of unit base charges to be charged pursuant to this by-law. c) The decision of the Water/Wastewater Operations Manager and/or CBO regarding an inspection pursuant to Section 9.11(b) shall be final and not subject to appeal. d) A Sewer Surcharge Rate reduction to 50% shall apply to vacant Commercial Units. The reduction is conditional upon the Owner notifying the municipality of the vacancy in writing and the unit must be designated Commercial in the Municipality of Bayham Zoning By-law. 10.12 All Sewer Charges and Sewer Surcharge Rates for services rendered to buildings registered under the Condominium Act, R.S.O. 1990, c.C.26, as amended, shall be billed to the condominium corporation. 10.15 Payment may be made, with no additional service charge, by personal cheque through the mail, by personal cheque or cash in person at Municipal Office, or with a possible charge, at any chartered bank within the Municipality or at any location or payment means as directed by the Treasurer. Section 10 - Offences 10.1 No Person shall: a) willfully hinder or interrupt, or cause or procure to be hindered or interrupted the 14 Municipality, or any of its officers, contractors, employees or agents, in the exercise of any of the powers conferred by this by-law; b) wilfully obstruct free access by Municipal employees to any part of the Municipal Water Pollution Control System or Municipal Storm Sewer System; c) lay or cause to be laid any pipe or sewer to connect with any pipe or sewer of the Municipal Water Pollution Control System or the Municipal Storm Sewer System or in any way obtain use of the Municipal Water Pollution Control System or Municipal Storm Sewer System without the consent of the Municipality; d) hinder, obstruct or refuse entry to any employee or agent of the Municipality in the discharge of any duty under this by-law; e) wilfully cause the Municipal Water Pollution Control System or the Municipal Storm Sewer System to be blocked, obstructed, or damaged in any way. f) contravene any provision of this by-law. 10.2 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time 10.3 For purposes of Section 10 of this by-law, a separate violation shall be deemed to have been committed for each and every day during which any violation continues, and conviction in respect of a violation shall not operate as a bar to further prosecution if such violation continues. 10.4 Where a condition is found to exist which is contrary to this by-law the Municipality may carry out an inspection and shall issue an order or orders to the Owner to obtain compliance. a) Where with a written notice from the Water/Wastewater Operations Manager and/or the Manager of Public Works has not been complied with within the time period specified within the written notice, the Municipality may take any action deemed necessary to rectify the issue. All costs to rectify the issue shall be borne by the Owner. Section 11 - Enforcement 11.1 The provisions of this by-law may be enforced by any Person, including the Water/Wastewater Operations Manager and/or the Manager of Public Works, approved for the purpose by a by-law of the Municipality and/or employees of the Municipality whose duties include enforcement of this by-law. 11.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. Section 12 — Interpretation 12.1 The schedules referred to in this by-law shall form part of this by-law. 15 12.2 If any section, subsection, or part of this by-law is declared by any court of competent jurisdiction to be illegal or ultra vires, such section, subsection or part shall be declared to be separate and independent and enacted as such. 12.3 Wherever a word importing the singular number is used in this by-law, such word shall include the plural. 12.4 The grammatical changes required to make the provisions of this by-law apply to individuals (male or female), sole proprietorships, partnerships, unincorporated associations, unincorporated organizations, corporations, trustees, heirs, executors, administrators and other legal representatives where the context so requires shall be assumed as though in each case fully expressed. Section 13 - Repeal 13.1 That By-law No. 2001-085, By-law No. 2001-088, 2003-031 and By-law No. 2003- 32 shall be repealed in its entirety, with the exception of the identification of defined and deferred service areas, effective January 1, 2015. Section 14— Effective Date 14.1 This by-law shall become effective and in full force January 1 . 2015. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 2nd day of October 2014. a;-•x-) MA r• CLERK 16 Schedule 'A' Sewer Surcharge Rates 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Monthly $46.41 $48.70 $50.96 $53.53 $56.06 i $58.89 $62.01 $65.10 $68.47 i $72.12 Charge Connection & Frontage Charges Sewer 2014 Frontage/Ft. Connection Eden $34.40 $5,059.79 Port Burwell $21.60 $5,142.86 Straffordville $34.40 $5,059.79 Vienna $34.40 $5,059.79 Notes: 1) Should costs exceed minimum fee, full cost recovery for Capital Construction will be applied. (This will include road restoration and all other costs incurred to install services.) 2) Connection and Frontage Charges to be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 62-007. ITEM FEE Sewer Connection Permit $ 200.00 Sewer Connection Inspection $ 100.00 Change of Occupancy-New $ 25.00 Account Charge Add to Tax Roll Charge $ 50.00 Late Payment Charge 5% NSF Payment Charge $ 30.00 Utility Account Certificate $ 75.00 Septage Receiving Facility - $13.50/ cubic metre Disposal Fee 17 • REPORT o icy CAO ��'°rtunity Is.�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-14/19 SUBJECT: COMMUNITY STRATEGIC PLAN BACKGROUND: On February 15, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-20/18 re Community Based Strategic Plan be received for information; AND THAT Council direct staff to engage IBI Group to complete a Community Based Strategic Plan pursuant to Report CAO 20/18. DISCUSSION Attached hereto as Appendix 'A' is the Municipality of Bayham Community Strategic Plan. IBI Group has produced a visually appealing, community informed Strategic Plan that ties together the research, themes and goals of existing documentation. Further, the Strategic Plan will serve as a useful tool in future grant applications. RECOMMENDATION 1. THAT Report CAO-14/19 re Community Strategic Plan be received for information; 2. AND THAT staff be directed to bring forward a by-law for Council consideration to adopt the Municipality of Bayham Community Strategic Plan. Respectfully Submitted by: Paul Shipway CAOICIerk I Trails - - • 1_1 Tourism '1;..; -,,!-S;411:111e'421.4744$140!:(c, Municipality . of Bayham -Com m u n ity Agri-Business Strategic Plan �-- JANUARY 2019 • r �` .s4V4k. 9.11Agriculture • • QJry ri P Vl /r Beachfront Playgrounds/Open Space Submitted to Municipality of Bayham ' by IBI Group Professional Services (Canada) Inc. with F.J. Galloway Associates Inc. 41,1111111111 , January 23,2019 �f �" • L1 Ca 111 Y11MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN VoN .44f IN oirtirigt,.....kAA Community Strategic Plan A Community Strategic Plan presents a guiding strategy that outlines 11111,111M1 11 a community's vision and strategic directions. It is designed to assist Council and the community in identifying and acting on priorities and ,p actions that achieve its Vision and the community's future opportunities �Ortunity iso° and potential. What the Municipality of Bayham has to offer: Municipal Services: Water,Storm Drainage,Wastewater,Roads; - Q Economic Development Opportunities; Agriculture and Agri-Business; Service Oriented Governance; pr; � Employment Opportunities; Waterfront,Beaches,Boating,Fishing; 4 Community Centres,Parks&Green �t Spaces; 0 Sports Fields,Children's Recreation Equipment;Ball Diamonds;Picnic - Pavilions Trails: Historic,Art,and Waterfront; t Rural and Urban Living; ( Tourism Opportunities. • AMOR _ 41.1111111 Flk _.e......m,„is000mIoIMMIIIPIIonmpmummmmmmmmuuiuo%%ik.,s,' MARINERS M OWER- ••' 1 MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Bayham's Community Strategic Plan The Municipality of Bayham is a rural community in Elgin County, with a significant waterfront on Lake Erie that allows for high quality recreation, tourism and quality of life experiences and opportunities. The population in 2016 was approximately 7,400 residents, and this is forecasted to grow by 2026, to 7,800. The community has a history of modest population growth and economic development related to agriculture and agri-business, tourism, local commercial services, trades and related business activities. From a cultural perspective, Bayham has the Marine Museum and Historic Lighthouse and related historical activities, along with a range of parks, open spaces, trails and recreation facilities that add to the community's attractiveness and valued lifestyle. The Community Strategic Plan provides an aspirational and guiding strategy for Council and the community in realizing its future vision. It is designed to guide decision-making with respect to priority setting the investment of community resources in programs and services, and facilitating positive change as the needs of the community and its residents evolve. In 2018, the Municipality of Bayham initiated the development of a new Strategic Plan following one that had been developed in 2008 for the planning period of 2008 to 2013. The 2008 Strategic Plan had seven strategic goals and approximately fifty action items. By 2018, nearly all the 2008's Strategic Plan action items had been completed within the resources and abilities of the Municipality. Municipal Council subsequently initiated the development of the next generation Community Strategic Plan. The future economic perspectives of the community will continue to evolve based on agriculture and agri- business, tourism and services, along with local industries. The Municipality has consistently invested in public infrastructure to meet evolving resident needs and as a core economic development strategy to create an attractive venue for businesses to start-up, locate and grow in Bayham. Bayham has utilized its Community Strategic Plan as a basis to establish municipal and community priorities. It will continue to utilize the new Community Strategic Plan as one of several important tools in supporting priority setting and community investment decision-making. The development process for this Community Strategic Plan involved building on the previous 2008 Community Strategic Plan, and reviewing a comprehensive range of planning, infrastructure, energy management, and recreation and cultural assessments and reports. These reports had significant resident input and engagement that has been utilized to the development the Municipality of Bayham Community Strategic Plan. • 1 Y eft hia,:**/6- .01401101111111111 ' 1 \ \\ \. ", Y�. - 1 L'-^-R 11 y 1 - rCCrnn.rrr. • ta • • • is' . • r:` . J 2 MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN -- --- - Vision Bayham is a thriving and welcoming rural community KAYAKING offering a distinctive and valued quality of life. `; Bayham's Vision identifies the importance of being a thriving 1 ,s.:;., --, ,,--:,rplace, that is, always striving to grow, to improve and to rf . excel in realizing its collective potential. Bayham welcomes I r., F people from all backgrounds, both residents and increasingly ''V important, tourists and visitors. It is through this welcoming value that the community ensures all residents are engaged HAWK MIGRATION in and experience an outstanding quality of life that is both distinctive to Bayham and highly valued by its residents. It IW is upon these foundational qualities that Bayham looks to its future, and that the Municipality will undertake its governance responsibilities and public investments on behalf of its [ 40: residents. 4 HERITAGE: BARN QUILT TRAIL `-‘•• \ Jr / Jr , ;‘, , I-7. --. -...- ..-‘; 1:-..-,' --# k L k m' VNT NT w lik _. . i .`.Ski s��a{{l' ii ,s' - _. F..." 1.1 ILY..i fY `' i ..' l 1 !. .7..r.4.7� 'ALL``— r i • �M11A r1 t■i - ' ;�. , ri 5 ' .--,Z4 `i: ... �:_ ,t .Iti.'� "'4....-.:10,' ; '.f.` �. ,'}t y"• 2 r ' i 5{ • - . '4-1; i f iF t '.'r i+ ti " -r}'�'1157'4.70/1t' ry 7{: I[ 1. 7." r ..5, .Fe 4' '• IL • I. Y t • .3'.h4..— .1_ ..`{ MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Mission Bayham will effectively invest the community's resources in public ,, \i-----_ __ services and infrastructure that achieve an enhanced resident ;; quality of life, innovative economic AGRI-BUSINESS opportunities, and improved visitor experiences. A _ t' ' As a municipality, Bayham's Council has a unique role and _ responsibility in working with the community, directly and -,3 _`� through collaborative efforts, to ensure that Bayham is thriving, _ welcoming and delivers the quality of life that is highly valued by i� _ 1 -( '1 ' its residents. _ One important dimension of the Mission is the ongoing SMALL BUSINESS development of public infrastructure, economic strategies and related perspectives that provide a strong foundation for supporting agriculture and to attract and retain businesses that support Bayham's quality of life and ongoing sustainability as Ua thriving community. Within today's economic environment, there is a distinct need to be innovative in building the � y foundation for economic growth and moving beyond what 0has been pursued historically. As the economy changes, u business preferences evolve and the competition for economic ILrLi I -�` _ development investment intensifies, innovation becomes vital. TOURISM Also important in the Mission, based on Bayham's distinctive waterfront, is to continually improve visitor experiences as tourism continues to grow and contribute economic and other important benefits to the community. 4 j- :yyiV+. : r {rrx z 7ryy.1 t R4 ,,!_,:l.i +� - MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Values Values are a vital part of the Municipality's decision-making. They represent lenses through which all decisions should be assessed in order to ensure that these decisions align with the community's Vision and Mission and are focused on the identified priorities moving forward. Bayham Believes. . . Agriculture and Business Innovative Culture In the importance of agriculture to our In developing an organizational culture that economic growth and well-being, and supports innovation, is open to all people and the contributions of all our businesses new ideas, is progressive in its actions and in realizing the community's economic embraces the potential of our future. potential. Integrity Building on Our Legacy In ensuring the effective stewardship of the In the importance of recognizing the resources provided by the community, being strengths and positive legacies of our accountable for our decisions on behalf of the community in continuing to build a thriving community, and acting with integrity in all that future. we do. Community Engagement Quality Community Services In working to bring all dimensions of the In providing quality and efficiently delivered community together to realize the full community services that meet the evolving potential of our people, businesses and needs of our residents and visitors. organizations. Inclusive and Caring In promoting our community as caring, welcoming, safe and inclusive of all its residents. r KILNS 5 MUNICIPALIT AYHAM COMMUNITY STRATEGIC PLAN PIP Strategic Directions Illidll Strategic Directions identify the key priority areas that the Municipality will focus on advancing the achievement of the Vision and Mission. These areas of focus will influence decision-making, community engagement and investments, partnerships and other initiatives. The Community Strategic Plan also needs to recognize that events and changes will emerge that will need to be considered as the operating environment of the Municipality is dynamic, new funding and government policies will emerge continuously, and some flexibility in the priorities will be needed in moving forward. 11%.41 uality of Place o �� Ensuring our public infrastructure strategies and investments 0 o Ono enhance the capacity of the community to retain current and o 9 to attract new businesses and economic opportunities. 2: Quality of Life Ensuring quality community services and supports are available that meet the diverse and evolving needs and ili choices of our residents. . = Quality of Governance . Pi 1 .'-t°441k- ;� _. . Ensuring the presence of a service oriented governance I •n'-'131 . approach that innovates, communicates effectively and rye r .# I � continually builds community affinity, cohesion and 11:1111G confidence. i c 6 MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Each Strategic Direction has specific aligned objectives and actions associated with their successful implementation over the next five years. Quality of Place 4rr, 1. To invest in community infrastructure initiatives that create an effective foundation that contribute to Bayham's quality of life and economic prospects. CONSERVATION 2. To develop policies, plans and strategies that continually enhance the visitor experience to Bayham, and increase the economic benefit of tourism to the ,+-`� illi ,: community. � ._� -• % : -<- • 0 3. To continually work to create innovative opportunities I and strategies that attract new and to retain current �' fir.` businesses. lii - BELONGING .'•.'s-:'';Rsr. _ -'-t. ...ta A3' ryra4,-7,=;::: ;.. . y... .rI.'.•`s- .. <:y't,"^-.. _ 4.•-; i. "�° r�r. ""�esw;�!�" .ij: ,'�C'ix i:... .l�..�s �-•• Jf—�i:,• .,� �q- .. wig= - �,.— :''r`w•:' s'..,y,.•• .. .. F , -... s` ,. V '%. -: , .. ,•;r r. - mss, .. - -- f.• .'gam':: = - .-- .— _ may.' ; - - _ MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Quality of Life .4 , 1. To work collaboratively with community organizations 111Pand others in ensuring the availability of a diverse ` .I range of passive recreational, heritage, cultural and other community services that contribute to enriching Bayham's valued quality of life. RECREATION 2. To ensure, through planning and related strategies, a diversity of affordable housing opportunities that meet Illm igilk the needs of new and current residents. 3. To engage the community in raising its value for and consciousness of the environment through innovative s Ch 0 0` natural area, energy and other environmental conservation initiatives. • EDUCATION fx.au 4 'i , s'^'.d-0 'y', ,i-' r _ _,,_ 'x..,/,..„.. tee* �»..- at'�.�R /// J` :� / •E!�// , A41 i 1M.„, - . _- y .. mow.... -u. - - CULTURAL HERITAGE ' BRINGING COMMUNITIES TOGETHER • 48 -. ,. 'J• N. 'I r �► rt. 9y',i'j f t !”' e._ 1 �y - [. r. • • .thl `. 'ala -T. �}!sr; ' . Y` { � • '� t -Ili _. r. k ' 4' fi 1,4 C. ;: 4;e ) .-. I `. f »• `O04 M1 .+ r *4 ' iilit 4 moi . ' ,.-:-.—,;-,-.6.--,—,_ .............! "4 . IC ' 'S.-J1/4' -if- . ..1 4 ,- 0 --. . t . � e.J. r• a: r }i }r /!'T- - .. E .R, , • P ., MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN -� 4 _ • �b _t ,_ -I1 r.. -241, -..., AffiL '' ., • --------.—- „i, t t tti- A Ali1 _ "am' - - 1b s Quality of Governance '... 1. To undertake strategies and technology : investments that continuously improve a service- 1/4_ \ oriented governance approach in Bayham. \ : ,�° 2. To continually demonstrate financial responsibility a" 1 to the community. .,� :r 3. To actively engage in partnerships, joint ventures .. . .i and other collaborative activities that leverage the ' Municipality's resources and capabilities in order to achieve enhanced benefits for the community Q j and its residents. '- / — %•-:::;}-. ' * s . S `.ice- •i�f, f • ` yam•. • 4 3 j • A' r + aF ir •fir - \ . , - Art- '' '' 4 1 — '."-' ' i 4,.._, ,...\_______;...._. __7._.____:____________________.__ ,_\\____,.._—=:. !k -moi' MUNICIPALITY OF BAYHAM COMMUNITY STRATEGIC PLAN Implementation For each of the stategies supporting the three Strategic Directions, the Municipality is to develop implementation actions each year via the annual operating budget and updates to the ten-year capital plan. The actions are to be informed by the community consultation results and the documents review completed for the Strategic Plan. Some of the contributing key documents involve: 1. Municipality of Bayham Asset Management Plan 2. Municipality of Bayham Water Financial Plan 3. Municipality of Bayham Roads Needs Study 4. Municipality of Bayham Bridge and Culvert Study 5. Municipality of Bayham Facility Audit 6. Municipality of Bayham Storm Sewer Assessment 7. Port Burwell Waterfront Master Plan 8. Economic Development Opportunities & Initiatives Plan 9. Municipality of Bayham Official Plan Update 10. Municipality of Bayham Energy Plan 11. Other Studies as completed V,X.Y11.44 4.1tM@_11144°41414441Zi 1111Ploilliglilillimm.__Itill F 01,‘ IL .4‘•• O� .�'or 1C to n� Is 10 PASSIVE PARKS • 4 6S •e r4 , `^• .-. ®_n�uo•.; unu�uu�nn mueew;4:.. .\ - • f 91+@FOtl 111111A IIIV 11 r • GREEN ENERGY alb= HARBOURFRONT I � —A rte► , ai�� FARMING 4 •• ,. . r, • Ar RURAL LIVING • 4,AYHA PUBLIC SPACE "I�`I;�, Op 1 �p{e # . P0,1„„ity IY° - r _ � Municipality of Bayham • Address: 56169 Heritage Line, PO Box 160 Straffordville, ON N0J 1Y0 �'s Tel: 519 866 5521 I Email: bayham@bayham.on.ca 4init pikr.v% REPORT 0 eir CAO "pul'tunity IS' TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-15/19 SUBJECT: VIENNA MEMORIAL PARK BACKGROUND: On September 7, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT the requests from Bayham Historical Society re Vienna Memorial Park and Vienna Community Centre be received for information. Pertaining to Vienna Memorial Park the request included addressing trees within Vienna Memorial Park. Ultimately works did not proceed in 2018. In fall of 2018, Public Works conducted an assessment of Vienna Memorial Park with the goal to open green space as requested by the Bayham Historical Society while also improving visibility in an effort to reduce vandalism occurring at Vienna Memorial Park. DISCUSSION The proposed scope of work consists of green space enhancements and skate park repairs. GREEN SPACE i. Remove two (2) evergreens in front of the pavilion; a. Identified in Appendix 'A' ii. Remove unmaintained former garden area and metal arch a. Identified in Appendix 'A' iii. Brush around utility pole iv. Tree contractor to brush and limb trees within Vienna Memorial Park v. Remove dead or deceased maple trees along Plank Road and replant with trees from the Tree Program. vi. Remove sidewalk panels around tree vii. Remove damaged concrete pad behind swing set. SKATE PARK On March 16, 2006 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2006-020, being a by-law to authorize the execution of a lease agreement with the Lions Club of Vienna for the establishment of a skate park in Vienna Memorial Park. A copy of By-law No. 2006-020 is attached hereto as Appendix 'B'. On April 3, 2008 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2008-037, being a by-law to authorize the execution of a lease agreement extension with the Rotary Club of Aylmer for the extension of a skate park in Vienna Memorial Park. A copy of By-law No. 2008-037 is attached hereto as Appendix 'C'. The skate park is in need of significant maintenance repairs as follows: • Seam work on ramps • Filling in of gaps where the ramps have separated • Sealing of all of the skate park obstacles The Canadian Ramp Company conducted a site assessment and inspection and provided a quote of$9,000+HST to complete the repair works. The green space works are proposed to be funded from the Parks & Recreation Operating Budget with the Skate Park works to be funded from the Parks & Playground Reserve. RECOMMENDATION 1. THAT Report CAO-15/19 re Vienna Memorial Park be received for information; 2. AND THAT Council direct staff to circulate Report CAO-15/19 re Vienna Memorial Park to the Bayham Historical Society and the Vienna Lions for comment and report back to Council on March 21, 2019. Respectfully Submitted by: Paul Shipway CAOICIerk 9 ELGIN MAPPING Vienna Memorial ParkWIPPIPT7. . : . . lit . • . . ... -,,e4-..,..:_,....v .„,.....:.•_...... .t.....i,,T.:,..,,,,,5..joo IiI r di.iiiiiiiiii * s !. 74 Legend a �''! 4re f } II 4 F Local 11\I iliriliAllii4li • i .. Ilk- . Arterial f •- - — Highways i • III .7,,, '• _. ' I /I V Lagoons $.%), World Street Map k ir ... 4lir . . . . *4 _ IIIIiii , .. . t 5 .... • . . 4 * 11' t # .S • A. W W t llllli • , ; ill Wile . it 116:111, 11k iimi: . IF . , .l' 1.1 ;.+ • ....er Ilt 4 or . Ilk 0 1: 1,665 I Notes 0.1 0 0.04 0.1 Kilometers This mapis a usergenerated static oul ul from an Internet mapping site and is for I i P Pp 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2006-020 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A LEASE AGREEMENT WITH THE LIONS CLUB OF VIENNA WHEREAS the Lions Club of Vienna have made application to the Ontario Trillium Fund for financial support for the establishment of a community skateboard facility in the community of Vienna, to be located in the Vienna Memorial Park; AND WHEREAS the Council of the Municipality of Bayham has previously supported, in principle, the establishment of a skateboard park in the Vienna Memorial Park; AND WHEREAS the Council of the Municipality of Bayham deems it necessary and expedient to enter into a land use agreement with the Lions Club of Vienna for the use of property described as Plan 54 Lot 7 Part Lots 6,8,9, and 10 former Village of Vienna, to permit the lands to be used for a community skateboard facility. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS. 1. THAT the Mayor and Clerk be and they are hereby authorized to execute an Agreement with the Lions Club of Vienna; 2. THAT the said Agreement is attached hereto as Schedule 'A' and forms a part of this by- law. 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 16th day of March,2006. MAYOR CLERK AGREEMENT COMMUNITY SKATEBOARD PARK--Vienna Memorial Park THIS AGREEMENT made in triplicate this 16th day of March 2006 BETWEEN: Lions Club of Vienna (hereinafter referred to as the "Club') of the First Part -and- The Corporation of the Municipality of Bavham (hereinafter referred to as the"Municipality") of the Second Part WHEREAS the Municipality is the registered owner of the lands legally described as Plan 54 Lot 7 Part Lots 6,8,9, and 10, former Village of Vienna, in the Municipality of Bayham, County of Elgin, known locally as the Vienna Memorial Park, hereinafter referred to as the"lands"; AND WHEREAS the Club wishes to install a community skateboard facility on a specific area of the said lands; AND WHEREAS in consideration of the payment of the sum of monies as described within the context of this agreement by the Club to the Municipality and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The Municipality grants permission to the Club the rights to establish a community skateboard facility in a fixed location within the Vienna Memorial Park. 2. The Club shall have the rights to install, operate, and maintain the said community skateboard facility for a term of five years. By mutual agreement of the parties,the facility may continue for an additional five years, subject to the same terms and conditions. 3. The Club shall pay to the Municipality the total sum of$ NIL for rental payments. 4. The Club agrees to indemnify the Municipality and save it harmless from and against any and all claims, actions, damages, liability and expenses, in connection with loss of life, personal injury, or damage to property arising from any occurrence on said lands howsoever such claims may arise,providing proof of liability insurance not less than $ 2,000,000 (Two million Dollars) and that the insurance shall name the Municipality of Bayham as an additional insured. 5. Prior to undertaking any works on the said property, including the construction or installation of any facilities by the Club, the Club shall submit to the Municipality all plans for the construction and operation of the facility including but not limited to a site plan, skateboard components and layout details, security, lighting, supervision, maintenance schedules, waste management, and hours of operation. No construction or installation may take place without notification to and approval in writing by the Municipality. 6. The Municipality shall retain access to the site and surrounding area at all times. 7. The term of this agreement is for five(5)years with the option for a five(5)year extension. The extension of the agreement shall be mutually agreed upon by the parties. IN WITNESS WHEREOF the Club and the Municipality have hereunto set their hands and Corporate Seals this 16th day of March 2006. SIGNED, SEALED AND WITNESSED ) THE CORPORATION ) OF THE MUNICIPALITY OF In the Presence of ) BAYHAM ) ) ) ) MAYO ) Ate-NNiN ) CL RK ) ) The Lions Club of Vienna ) L '144-J) ) ) ) THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2008-037 BEING A BYLAW TO AUTHORIZE THE EXECUTION OF A LEASE AGREEMENT WITH THE ROTARY CLUB OF AYLMER WHEREAS the Rotary Club of Aylmer has made application to the Ontario Trillium Fund for financial support for the extension to a community skateboard facility (established by separate agreement by the Lions Club of Vienna)in the Vienna Memorial Park; AND WHEREAS the Council of the Municipality of Bayham supports, in principle, the extension of such skateboard facility in the Vienna Memorial Park; AND WHEREAS the Council of the Municipality of Bayham deems it necessary and expedient to enter into a land use agreement with the Rotary Club of Aylmer for the use of property described as Plan 54 Lot 7 Part Lots 6, 8, 9, and 10 former Village of Vienna, to permit the extension of the community skateboard facility located thereon. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS. 1. THAT the Mayor and Clerk be and they are hereby authorized to execute an Agreement with the Rotary Club of Aylmer; 2. THAT the said Agreement is attached hereto as Schedule 'A' and forms a part of this by- law. 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST,SECOND AND THIRD TIME AND FINALLY PASSED this 3rd day of April 200$. MAYO ' CLRK - 1 - Schedule"A"to B/L 2008-037 AGREEMEN OMMUNITYs ATEBo , pe •K XT , f "/ Vienna Meir,wriai Par THIS AGREEMENT made in triplicate this 3`1 day of April 2008 BETWEEN: Rotary Club of Aylmer (hereinafter referred to as the "Club") of the First Part -and- The Corporation of the Municipality of Bayham (hereinafter referred to as the"Municipality") of the Second Part WHEREAS the Municipality is the registered owner of the lands legally described as Plan 54 Lot 7 Part Lots 6, 8, 9, and 10,former Village of Vienna,in the Municipality of Bayham, County of Elgin,known locally as the Vienna Memorial Park,hereinafter referred to as the"lands"; AND WHEREAS the Club wishes to install and extension to the existing community skateboard facility on a specific area of the said lands; AND WHEREAS in consideration of the payment of the sum of monies as described within the context of this agreement by the Club to the Municipality and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The Municipality grants permission to the Club the rights to extend the community skateboard facility in a fixed location within the Vienna Memorial Park. 2. The Club shall have the rights to install, operate, and maintain the said extension to the community skateboard facility for a term of five years. By mutual agreement of the parties, the facility may continue for an additional five years, subject to the same terms and conditions. 3. The Club shall pay to the Municipality the total sum of$ NIL for rental payments. 4. Prior to undertaking any works on the said property, including the construction or installation of any facilities by the Club,the Club shall submit to the Municipality all plans for the construction and operation of the facility including but not limited to a site plan, skateboard components and layout details,security, lighting, supervision,maintenance schedules,waste -2- Schedule"A"to B/L 2008-037 management,and hours of operation. No construction or installation may take place without notification to and approval in writing by the Municipality. 5. The Municipality shall retain access to the site and surrounding area at all times. 6. The term of this agreement is for five(5)years with the option for a five(5)year extension. The extension of the agreement shall be mutually agreed upon by the parties. IN WITNESS WHEREOF the Club and the Municipality have hereunto set their hands and Corporate Seals this 3m day of April 2008. SIGNED, SEALED AND WITNESSED ) THE CORPORATION ) OF THE MUNICIPALITY OF In the Presence of ) BAYHAM ) ) ) I 4/Ar. ' rY• ) CLRK ) ) The Rotary Club of Aylmer ) ) ) ) ) 5 &t/42n/0 c. - ) INNICHA4 Ajw% REPORT ► o icy CAO PpoJ tunity I5�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-16/19 SUBJECT: RFQ 19-01 CENOTAPH FENCING BACKGROUND: On October 1, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-13/18 re 2019-2028 Capital Budget— Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. The 2019 Capital Budget includes Capital Item No. PR-1 Cenotaph Fencing in the amount of $10,000. DISCUSSION In 2017 the fencing at the Port Burwell Basketball Parkette was replaced. In 2018 the Port Burwell Cenotaph fencing was found to have also reached end of life. RFQ 19-01 was issued on January 14, 2019 and closed on February 13, 2019 at 11AM. The results of RFQ 19-01 are as follows: BIDDER BID PRICE Franklin Construction $8,086.71+HST Kasey Installation $13,995.00+HST Paracan Ltd. $38,453.97+HST Loewen Trades $7,682.51+HST Royal Fence Ltd. $9,250.00+HST Rail Tech Enterprises $6,495.00+HST The scope of work is as follows: 1. The Contractor shall remove and dispose of the existing fence and footings for the purpose of replacing approximately 104 ft. of fencing. 2. Contractor shall install new fence to the following specifications: a. All to be Brown Pressure Treated Wood b. Fence Height 6 ft. c. 6x6 inch Post at 8 ft. 0/C approx. i. Post to be set min. of 40 inches below grade set with approx. 10-14 50 pound bags of cement mix. With top of cement no higher than 6 inches below grade. — Must provide own water source. d. Double sided 1x6 inch fence boards with a gap at 2.5 inches between vertical boards. e. Horizontal 2x4 nailer between vertical boards at the bottom no more than 8 inches from ground. f. Horizontal 2x4 nailer between vertical boards at top of fence no more than 8 inches from top. g. Horizontal 2x4 on edge supporting top nailer. h. Black post caps to be supplied for every post set. 3. All work, including fence removal, to be completed by Contractor's own forces. 4. All work must be completed by May 11, 2019. RECOMMENDATION 1. THAT Report CAO-16/19 re RFQ 19-01 Cenotaph Fencing be received for information; 2. AND THAT RFQ 19-01 Cenotaph Fencing be awarded to Rail Tech Enterprises in the amount of$6,495.00+HST. Respectfully Submitted by: Paul Shipway CAOICIerk INNY11.44 dAlPi.fr4.°"1" 77-1 4 REPORT 4seiro CAO PP°l'tunity IS' TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-17/19 SUBJECT: RFT 19-01 SUPPLY & APPLY DUST CONTROL BACKGROUND: On August 16, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff Report PS-04/18 re Gravel Road Dust Suppression be received for information; AND THAT Gravel Road Dust Suppression Program funding be referred to the 2019 Operating Budget for Council consideration. On January 21, 2019 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-01/19 re 2019-2020 Operating Budget— Draft be received for information; AND THAT the 2019-2020 Operating Budget be approved in principle, pending Ontario Municipal Partnership Fund allocation announcement. The 2019 Operating Budget includes $30,000 for Dust Suppression. DISCUSSION RFT 19-01 was issued on January 14, 2019 and closed on February 13, 2019 at 11AM. The results of RFT 19-01 are as follows: Da Lee Dust Control Ltd. Liquid Calcium Chloride 35% Solution Estimated Yearly Unit Price in Description Quantity in Flake Flake Total Tender Equivalent Equivalent Tonnes Tonnes Supply and apply Liquid Calcium Chloride 35% Solution on various roads 300 $399.84+HST $119,952+HST and locations in the Municipality of Bayham 552976 Ontario Ltd. Effective Chloride Composites Estimated Yearly Unit Price in Description Quantity in Flake Flake Total Tender Equivalent Equivalent Tonnes Tonnes Supply and apply Effective Chloride Composites on various roads and 300 $257.00+HST $77,100+HST locations in the Municipality of Bayham Total Effective Chloride Percentage 2% Pollard Distribution Inc. Effective Chloride Composites Estimated Yearly Unit Price in Description Quantity in Flake Flake Total Tender Equivalent Equivalent Tonnes Tonnes Supply and apply Effective Chloride Composites on various roads and 300 $277.50+HST $83,250+HST locations in the Municipality of Bayham Total Effective Chloride Percentage 20% For Effective Chloride Composites the Municipality required a minimum of 18% Total Effective Chloride Percentage. The bid from 552976 Ontario Ltd. is not eligible as it does not satisfy the Total Effective Chloride Percentage requirements. As a result the lowest compliant bid is Pollard Distribution Inc. Although the Municipality is unable to precisely establish the flake equivalent tonnes of previously utilized brine solutions industry indicates the same is approximately 1 flake equivalent tonne or less. The bids for RFT 19-01 were based on a 4 Equivalent Flake Tonne application on all gravel roads. For, 2019, year one of a formal dust suppression program staff tendered with 4 flake equivalent tonne. However due to costing staff would propose to move forward with dust suppression application rates based on Average Annual Daily Traffic (AADT) as follows: <20 AADT 20-60 AADT 60-100 AADT _ >100 AADT 2 Equivalent 2 Equivalent 3 Equivalent 4 Equivalent Flake Tonne Flake Tonne Flake Tonne Flake Tonne The above noted allocations would total approximately 121 flake equivalent tonnes and represent an increase in effectiveness of dust suppression activities with a costing of $33,577.50+HST. Attached hereto as Appendix 'A' is a proposed Dust Suppression Policy to establish standards for dust suppression on gravel roads in the Municipality of Bayham. RECOMMENDATION 1. THAT Report CAO-17/19 re RFT 19-01 Supply & Apply Dust Control be received for information; 2. AND THAT staff be directed to bring forward a by-law for Council consideration to adopt a Dust Suppression Policy. 3. AND THAT staff be directed to bring forward a by-law to enter into an Agreement with Pollard Distribution Inc. for the Supply &Application of Dust Control pursuant to Report CAO-17/19. Respectfully Submitted by: Paul Shipway CAOICIerk i YI3.44,/ 44iropoir440.1,zedc.,,.. iii_417, 111\r% -VP 41111= 9P,' tunnyv " f��5 Municipality of Bayham Dust Suppression Policy Section 1 — Purpose 1.1 To establish standards for dust suppression on gravel roads in the Municipality of Bayham. 1.2 Dust suppression is the process of increasing moisture content in granular material to prevent dust from becoming airborne. 1.3 The purpose of dust suppression is twofold: 1.3.1 Maintain the integrity of the granular infrastructure by preventing the loss of gravel fines. 1.3.2 Reduce dust impacts. Section 2 - Procedure 2.1 Operationally dust suppressant will be applied once annually to gravel roads at available times when moisture is present to maximize the dust suppression agent bond, and to create a seal on the surface of the gravel road. 2.2 Dust suppressant will be applied at the direction and discretion of the Road Operations Supervisor, or designate, within the approved budget envelope. • REPORT op �o�� CAO pol_tunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 21, 2019 REPORT: CAO-18/19 SUBJECT: MUNICIPAL LAW ENFORCEMENT— MEU CONSULTING BACKGROUND On January 21, 2019 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-01/19 re 2019-2020 Operating Budget— Draft be received for information; AND THAT the 2019-2020 Operating Budget be approved in principle, pending Ontario Municipal Partnership Fund allocation announcement. The 2019 Operating Budget includes $17,000 for the provision of contract municipal law enforcement services to augment staff provided municipal law enforcement services in response to increased service demands. DISCUSSION The Municipality of Bayham By-law Department delivers municipal law enforcement services in accordance with the Municipality of Bayham Municipal Law Enforcement Policy. The Municipal Law Enforcement Officer (MLEO) responds to written by-law complaints, submitted on the Confidential Municipal Law Enforcement Complaint Form, which outline the nature of an alleged infraction of a Municipal By-law. Laserfiche is utilized to track complaints along with all actions and correspondence related to the subject complaint. Currently the MLEO function of the Municipality of Bayham is carried out on a part time basis by the Fire Chief, assisted administratively, also on a part time basis, by the Deputy Clerk. Since implementing the Laserfiche based By-law Complaint process in 2016 the Municipality has averaged 152 completed By-law Complaints per year. The average Bylaw Complaint takes 25 days to complete from original submission to final filing in Laserfiche. AVERAGE INSTANCE DURATION 25.0dj; AVERAGE STAGE DURATION S Iree•ru I Pro rnssi rg(Non-6n agency) LONGEST STAGES(TOP S STAGS( . Sta:a Du•tlon i eti t1, ., waril. •kerma P`otesshe(4o-f_ 'J99% •[kik Renes 1 M Intern.)Procesha(lrera... t 111 •Cam.We.. .1N 2017-2018 municipal law enforcement classification is as follows: 2017-2018 By-law Complaint Classification zoning ,perty Standards Other Noise tittering/Refuse IMMI Fire Animal Control Mii 0 10 70 30 40 5' Municipal Law Enforcement in the Municipality of Bayham faces the following challenges: i. Off hours enforcement. a. Combining the functions of Fire Chief and MLEO results in a weekday working hour's only capability. b. Although OPP can enforce municipal bylaws, they are limited in response time. ii. Since one position covers Fire Chief, MLEO and Emergency Management, there is insufficient time to exercise the functions of the MLEO. a. Since 2015 the average time allocated to Municipal Law Enforcement by the MLEO is 324 hours/year. By contrast in 2014 the Municipality utilized 72 hours of Commissionaires services. iii. It is inevitable that some enforcement efforts will end up in Provincial Offences Court. By-laws such as Zoning and Property Standards and for the most part Animal Control are not Part I (ticketable) offences and must go to trial (Part 3) for non-compliance. This is a very time consuming task and requires a high level of expertise in municipal law and courtroom procedures. iv. Lack of enforcement during off hours other than with OPP could potentially create an environment of having tacit permission on evenings and weekends to ignore bylaws created for the peace and security of residents and visitors. To address the above noted challenges and increased service demands staff present for Council consideration a draft agreement, attached hereto as Appendix 'A', for contracted municipal law enforcement services with MEU Consulting. MEU Consulting provides municipal law enforcement services to the Town of Aylmer, Municipality of Central Elgin and Municipality of Dutton-Dunwich. The agreement attached hereto includes provisions and rates equal to those of the aforementioned municipalities. Staff seek Council direction to proceed to implement MEU Consulting municipal law enforcement services as the Municipality will be required to alter Laserfiche workflow procedures and establish an administrative regime for the same. RECOMMENDATION 1. THAT Report CAO-18/19 re Municipal Law Enforcement— MEU Consulting be received for information; 2. AND THAT staff be directed to bring forward a by-law to enter into an agreement with MEU Consulting for the provision of by-law enforcement services for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk Schedule "A"to By-Law 2019-XXX THIS AGREEMENT DATED THE DAY OF , 2019 BETWEEN: WILLIAM MENZIE, CARRYING ON BUSINESS AS MEU CONSULTING (Hereinafter called the "Contractor") and of the First Part THE CORPORATION OF THE MUNICIPALITY OF BAYHAM {Hereinafter called the "Municipality") of the Second Part WHEREAS The Council of the Municipality of Bayham deems it expedient to enter into a contract to provide services for the enforcement of by-laws and provincial offences; AND WHEREAS both parties hereby mutually covenant and agree that all services and supplies provided to the Municipality by the Contractor, shall be on the following terms and conditions; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained, the payments required hereby, and such other consideration as the parties hereto deem acceptable, the parties agree as follows: ARTICLE 1 — INTERPRETATION 1. DEFINITIONS For the purposes of this Agreement, a) "CAO/Clerk means the Chief Administrative Officer of the Municipality of Bayham, or designate; b) "Agreement" means this agreement and all schedules which may be a part thereof; c) "Contractor" means MEU Consulting and their heirs, legal personal representatives, successors and assigns; d) "Municipality" means the Corporation of the Municipality of Bayham. 2. SEVERABILITY If any one or more clauses or paragraphs, or part or parts thereof, in this Agreement are illegal or unenforceable, it or they shall be considered separate and severable from this Agreement, and the remaining provisions shall remain in full force and effect and shall be binding upon the parties hereto as though the said clause or part/parts of clauses had never been included. 3. NUMBER Whenever a word imparting the singular number only is used in this Agreement, such word shall include the plural, and words imparting either gender or firms or corporations shall include the person or other gender and firms or corporations where applicable. Any reference to the terms of this Agreement shall, unless the context otherwise required, be deemed to include any renewals thereof. Schedule "A" By-Law 2019-XXX 4. HEADINGS The headings appearing in this Agreement have been inserted as a matter of convenience, for reference only and in no way define, limit or enlarge the scope of meaning of this Agreement or of any provisions thereof. 5. ENTIRE AGREEMENT This Agreement constitutes the entire understanding between the parties hereto with respect to the subject matter hereof, and cancels and supersedes all prior negotiations, representations and agreements, either written or oral. Changes, alterations or modifications to this Agreement will be effective as stated in writing and signed by the parties hereto. 6. REPRESENTATIONS Each party represents that it is authorized to enter into and perform this Agreement in all respects is in full compliance with all applicable statutes, ordinances, rules, regulations and orders and further represents that it is duly authorized hereunto. ARTICLE II -TERMS 7. TERMS AND NATURE OF CONTRACT The Municipality hereby agrees to contract the services of the Contractor, who accepts such conditions, and agrees to serve the Municipality to provide services for the enforcement of by-laws and property standards and any other legislation requested in the Municipality of Bayham for a term of one (1) year, effective March 01/2019 to March 01/2020, subject to any changes to the scope of work and subject to the provisions of this Agreement and services required as outlined on Schedule 'A' and Schedule `B' attached hereto. The Municipality and the Contractor further agree that the Municipality has the option of three (3) one (1) year renewals of the Agreement after the Agreement expires. 8. COMPENSATION In consideration of the services to be performed by the Contractor hereunder and further described in Schedule `A' attached hereto, the Contractor during the term of this Agreement shall be paid in accordance with rates set out in Schedule `B' attached hereto, and subject to an increase of 2% per year will apply for the remainder of the contract term, if the term of the Agreement extends beyond March 01/2020. No municipal benefits will be paid to the Contractor or its employees. HST shall be in addition to the Contractor's remuneration set out in Schedule "B". 9. TERMINATION PRIOR TO TERM This Agreement may be terminated prior to the end of the term specified herein with Sixty (60) days written notice by either party prior to the termination date, or in the following manner in the specified circumstance(s): a) At any time by the Municipality for cause, including any material breach of the provisions of this Agreement, and without notice or pay in lieu thereof. For the purposes hereof, "cause" shall include, but shall not in any way be limited to: i) The theft or fraud by the Contractor involving property of the Municipality; action of gross moral turpitude or other criminal acts bringing the Municipality into disrepute; ii) Intoxication of the Contractor, as determined by the Municipality, while providing services under the terms of this contract, or when representing the Municipality; iii) Failure to maintain a valid driver's license; iv) Failure to complete the required work to satisfaction and standard of performance acceptable to the Municipality. Schedule "A" By-Law 2019-XXX 10. TERMINATION at end of term march 01/2020 a) On or before March 01/2020, the Municipality shall advise whether it wishes to renew this Agreement, or wishes to exercise a three (3) year option extending the contract to March 01/2023. b) In the event that the Municipality does not advise the Contractor that it wishes to renew this Agreement, then this Agreement will terminate on March 01/2020. The Contractor will not be entitled to any further notice, pay or remuneration whatsoever. 11. REPORTING The Contractor will report directly to the CAO/Clerk, or Senior Management. The Contractor shall provide written reports within 72 hours of end of shift and/or call in. Attendance at Council meeting will be arranged as required by both parties. 12. MUNICIPAL PROVISIONS The Municipality will provide the Contractor with access to a municipal building of its choosing for restroom facilities while on duty in the Municipality. 13. NOTICE Any notice required to be given hereunder shall be deemed to have been properly given if delivered personally or sent prepaid registered mail as follows: To the Contractor at: MEU Consulting Mr. William Menzie, Chief of Operations 438 Brock Street, South Sarnia, ON N7T 2X3 AND To the Municipality at: Municipality of Bayham 51169 Heritage Line PO Box 160 Straffordville, ON N0J1Y0 AND, if sent by registered mail, shall be deemed to have been received on the fourth business day of uninterrupted postal service following the date of mailing. Either party may change its address for notice at any time, by giving notice to the other party pursuant to the provisions of this Agreement. 14. DISPUTES All disputes shall be settled in a timely manner between the Contractor and the Municipality. 15. INDEPENDENT CONTRACTOR The parties hereby acknowledge that the Contractor shall, unless otherwise provided herein, supply all equipment, personnel and incur all expenses necessary to deliver the services set out in Schedule "A". The Contractor shall deliver the said services as an independent contractor. Schedule "A" By-Law 2019-XXX IN WITNESS WHEREOF the parties have duly executed this Agreement this day of , 2019. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2019-XXX ) MUNICIPALITY OF BAYHAM Mayor ) Clerk WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this day of , 2019. In the presence of ) Witness: ) William Menzie — MEU Consulting Schedule "A" By-Law 2019-XXX SCHEDLUE 'A' - SERVICES REQUIRED — 1. The Contractor shall: • Enforce all applicable municipal by-laws as directed by the Municipality, including but not limited to parking, noise, curfews, nuisance, property standards, animal control, open burning, regulating fireworks, debris and anti-littering, firearms and weapons, and cleaning and clearing, as well as any other by-laws or Provincial Legislation. • Provide coverage for municipal events including but not limited to any requested event. • As directed, patrol Municipal property, including parks, to enforce by-laws and address any trespass and vandalism issues. • As directed, conduct investigations into municipal property standards complaints, by-law infractions or Provincial Offence infractions and determine course of action. • As directed, patrol the Municipality and act on any possible violation of municipal by-laws and enforcement of such by-laws. • Work co-operatively with Ontario Provincial Police and any other agencies on municipal related matters and respond to any requests from the Ontario Provincial Police and other agencies in regard to municipal by-law matters. • Assist in any emergency situations and co-operate with all local emergency services. This will include making the Contractor part of the municipality's emergency planning and part of it's first/emergency response when needed. • The Contractor shall keep records and provide written reports within seventy-two (72) hours of end of shift and/or call-in. • Have a working knowledge of Part I, II and III of Provincial Notices and Crown briefs. • Have a working knowledge of property court procedures, evidence procedures and Criminal Code of Canada matters. This shall include co-operating with the local courts for the Municipality. • Work with Municipal appointed solicitor for any legal/court proceedings, as required. • The Contractor understands that enforcement may require evening and weekend shifts. • Attend Council meetings when requested. • Obtain and maintain current training in all areas of by-law enforcement. • The Contractor shall be responsible for properly trained and knowledgeable staff. • The Contractor shall provide proof of coverage for liability insurance in the amount of$5,000,000.00 for carrying out all duties as provided for in this Agreement. • Make recommendations to the Municipality about by-laws and municipal signage. • Educate the public, when possible, regarding municipal by-laws and enforcement of such buy-laws. Schedule "A" By-Law 2019-XXX • Carry out any related duties as required and determined by the Municipality from time to time. • Work closely with and under the jurisdiction of the CAOICIerk or Senior Management SCHEDLUE `B' Compensation for Services — 1. The Contractor shall provide the following services on an as needed basis: a) Single Uniformed Officer- @ $45.26 per hour for one officer (including vehicle and fuel) Minimum charge to be invoiced - (3) hours b) Two Uniformed Officers - @$69.50 per hour for two officers (including vehicle and Fuel) Minimum charge to be invoiced - (3) hours c) Court attendance if required - @$26.00 per hour for one officer Minimum charge to be invoiced - (3) hours • In the event the Contractor fails to attend a scheduled court appearance, without providing written notice 48 hours in advance of the same, the Contractor shall refund the Municipality three (3) hours at the Single Uniformed Officer rate. • In the event the Contractor fails to provide the Municipality and/or the County Prosecutor a disclosure brief prior to 48 hours before the subject hearing date, the Contractor shall refund the Municipality three (3) hours at the Single Uniformed Officer rate. d) Holiday rate (if called in by Municipality on a statutory holiday) -Time and one-half on hourly rate only. HST shall be in addition to the Contractor's remuneration. 2. The Contractor is not responsible for the cost of any specialized equipment that maybe required for enforcement (i.e. Drones, ATV, boats)which shall be billed to the municipality as required with approval. All other equipment and personnel required for the delivery of the Services shall be provided by and at the expense of the Contractor. 3. The Contractor is not responsible for any administration costs IE computers, tickets, notices, tags and or any other administration needs that will be required to conduct enforcement within the municipality. 4. The Contractor shall submit a detailed invoice after each shift for service(s) provided. The terms of the invoice will be upon receipt from the date of receipt of the invoice. Any invoice past 15 days will have a penalty of 2% applied weekly. 5. The Contractor agrees to respond to service upon request from the Municipality at the discretion of the CAOICIerk and or Senior Management. 6. The Contractor agrees to respond to any call-outs from the Ontario Provincial Police and any other agency. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z682-2019 BRIDGEMAN BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.36.1 Defined Area RR-36 as shown on Schedule "A" Map No. 4 to this By-law. 7.13.36.2 Definition Cannabis Cultivation-micro, shall mean land, buildings or structures used for the cultivation, planting, growing, and harvesting of Cannabis from the genus of flowering plants in the family Cannabaceae within an enclosed building or structure. The maximum floor area of buildings or structures for cultivation-micro, shall not exceed 220 m2. The owner and site shall have a legally valid license and be regulated to operate, in accordance with the applicable Federal and Provincial statutes. The processing, packaging, retail sale and any other accessory use associated with cannabis cultivation is prohibited. 7.13.36.6 Permitted Uses Cannabis Cultivation-micro, in addition to permitted uses in the RR Zone. 7.13.36.3 Supplemental Regulations Outdoor storage of any materials and goods related to the Cannabis Cultivation-micro is prohibited. Accessory building total floor area maximum of 330 m2. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule"A" Map No. 4 by changing the zoning symbol on the lands from Agriculture (A1) Zone to site-specific Rural Residential (RR-36) Zone, which lands are outlined in heavy solid lines and marked RR-36 on Schedule "A" Map No. 4 to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or Z682-2019 b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 21St DAY OF FEBRUARY 2019. READ A THIRD TIME AND FINALLY PASSED THIS 21St DAY OF FEBRUARY 2019. MAYOR CLERK Z682-2019 ti I psi SEE SCHEDULE A-NAP No.I Y it ., MAP NORTH HALL SCHEDULEC r t' t EDENLLif• r J N j. G i y t t 1 i#3 ` ,- 4-, - ..), Plirr -- 4. LL4R L 4 mtir.aceEi crie N y1'• . -:' Vvii • I o- { 'r. 4\ Z L 9 a 4 1 - t''1 ' RR-36 1--...07:1p*6-4TE.L,,YZ 4 r - r oti? t\ 1 ( I w x N i l S\ w 4 ., N 14 r ) i \i' r • 1 _ i t1 r, 1 / ig LCT 1:19," 0 I ' LDt Iii' - ! "- f/f-‘, ,, t ;,r V LOT 112 t ' I g Abs,-. 314 1 TII.. t ,,, ; v (�[ ., 4,... # _ _ r 13' • 10.„ i ,VSA ig( `-S . tee 3 t SEE SCHEDULE E i MARICHMOND 1 MA I " s 000.4r,1Y, : This is Schedule"I"to By-law No. Z682-2019, passed the day of 2019 SEE SCHEDULE A•MAP No.7 Mayor Clerk MUNICIPALITY OF BAYHAM Legend 1 SCHEDULE A 0 ZBLA NORTH MAP No.4 (_ LPRCA Regulation Limit 0 230 460 920 "'°"°: ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-013 BEING A BY-LAW TO ADOPT THE MUNICIPALITY OF BAYHAM PRIVATE RECREATIONAL CANNABIS RETAIL STOREFRONT POLICY STATEMENT WHEREAS the Council of The Corporation of the Municipality of Bayham recognizes the need for a clear and concise Private Recreational Cannabis Retail Storefront Policy Statement to be utilized by staff during the AGCO 15-day Private Recreational Cannabis Storefront Store Location review period; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement be confirmed and adopted by By-law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT effective upon passage the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement attached hereto as Schedule "A" and forming part of this by-law is hereby adopted; 2. AND THAT this by-law shall come into force and take effect on the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF FEBRUARY, 2019. MAYOR CLERK INNYHA/1,z ' irwuslak ��'ol-tunity Is 0 Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement SECTION 1 -OVERVIEW 1.1 The Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement informs input to the Alcohol and Gaming Commission of Ontario (AGCO), as well as assists prospective cannabis retailers in their consideration of cannabis retail store locations in the Municipality of Bayham. 1.2 It is recognized the AGCO is the provincial authority responsible for licensing cannabis retail operators, authorizing cannabis retail locations and licensing senior store staff. Municipal governments have no licensing authority. 1.3 The AGCO regulates and reviews all aspects of cannabis retail operations including municipal and public input and that the proposed cannabis retail store location is consistent with the public interest as defined in Ontario Regulation 468/18. 1.4 The Municipality of Bayham permits retail sales of recreational cannabis within commercial zones in the Municipality of Bayham where a retail store is a permitted use. SECTION 2 - PRINCIPLES FOR CANNABIS RETAIL STORE LOCATIONS 2.1 For the purposes of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, a cannabis retail store shall mean a retail store licensed or under application to be licensed by the AGCO. 2.2 Land Use Planning: The provincial cannabis retail licensing process does not remove the requirement to comply with the Municipality of Bayham Zoning By-law and all other municipal planning documents and regulations related to retail stores. The definitions, policies and regulations in the Municipality's Official Plan and Zoning By- law are applicable to all retail stores, including cannabis retail stores. 2.3 Municipal Building Inspections: The Ontario Building Code applies to cannabis retail store locations. Therefore, where a building permit is required, applications together with appropriate fees shall be submitted to the Municipality of Bayham Building Department. The Chief Building Official will undertake duties as required by the Ontario Building Code. Ontario Fire Code compliance is mandatory. SECTION 3-CANNABIS RETAIL STORES AND SENSITIVE ACTIVITIES 3.1 The goal of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, pertaining to matters of public interest, is to help to: i. protect public health and safety; ii. protect youth and restrict their access to cannabis; iii. prevent illicit activities in relation to cannabis. 3.2 Retail cannabis stores are discouraged where: i. nearby properties are designed and\or operated to serve youth or at risk populations; ii. the potential for illegal sales exist; or iii. an individual or community health risk exists. 3.3 Pursuant to Ontario Regulation 468/18 the distance between the lot lines of a proposed cannabis retail store and a School or Private School shall not be less than 150 metres. SECTION 4- COMMENT PREPARATION & SUBMISSION 4.1 Municipal staff, when preparing comments in response to a Public Notice issued by the AGCO pursuant to the Cannabis Licence Act shall have regard for: i. ensuring the Municipality of Bayham Zoning By-law permits a retail use as a permitted use and whether the zone provisions and regulations of the zone can be satisfied; ii. the considerations outlined in Section 3.2 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement. iii. the separation distance listed in Section 3.3 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement. 4.2 The Planning CoordinatoriDeputy Clerk or designate is delegated the authority and responsibility to submit comments, pursuant to Section 4.1 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, to the AGCO on behalf of the Corporation of the Municipality of Bayham in accordance with the regulatory response time outlined within the Cannabis Licence Act. BY-LAW NUMBER 2019-014 OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BEING A BY-LAW TO ESTABLISH A LONG TERM SERVICE AWARDS / RETIREMENT RECOGNITION POLICY WHEREAS Council of The Corporation of the Municipality of Bayham deems it expedient to adopt a policy with respect to Long Term Service Awards / Retirement Recognition; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY ENACTS A BY-LAW AS FOLLOWS: 1. THAT the Council of the Corporation of the Municipality of Bayham hereby adopts the Long Term Service Awards / Retirement Recognition Policy attached hereto as "Schedule A" and forming part of this by-law; 3. THAT this by-law shall come into full force and effect upon final passing READ A FIRST, SECOND AND THIRD TIME and finally passed this 21st day of February, 2019. MAYOR CLERK lIPXY1144/1 1$14: pppmiro �5V0 u nity Corporation of the Municipality of Bayham Date of Council Approval: Date of Latest Revision: Policy Name: Municipality of Bayham Long-Term Service Awards / Retirement Recognition Section 1 - Purpose 1.1 The Corporation of the Municipality of Bayham believes that loyal and committed employees are the essence of the organization. The Municipality of Bayham recognizes the contribution and hard work of employees by acknowledging major milestones in an employee's service. Employees will be presented with long term service awards and retirement recognition based on their years of service with the municipality. 1.2 The Municipality of Bayham believes that long-term service commitment of regular/permanent employees, provides benefits to the Municipality, including but not limited to: 1.2.1 Retention of valued expertise; 1.2.2 Organizational stability and lower turnover; 1.2.3 Creation of a positive and supportive work environment; 1.2.4 Identification of role models and the opportunity to encourage a sense of community and shared purpose. Section 2 — Procedure SERVICE RECOGNITION 2.1 All permanent Municipal employees will be recognized with a service award at every five (5) year increments of service. Regular full-time and regular part-time active employees who have served the Municipality of Bayham for five (5) continuous years or more are eligible for service recognition. The initial permanent hire date shall be used to determine length of service. In the event of a break in service, a new initial hire date shall be established on the date of re-employment, and previous service may not be counted. Service Recognition will be based on the completion of respective service as of December 31st of that year. SERVICE RECOGNITION PRESENTATION 2.2 Upon reaching five (5) years of continuous service, employees will be presented with a certificate and Bayham Bucks in increments of fifty dollars ($50) for every five (5) years of service. 2.3 Employees who attain twenty five (25) and thirty five (35) years of service will receive, in lieu of Bayham Bucks, a gift with a value of two hundred and fifty dollars ($250) and three hundred and fifty dollars ($350) respectively. 2.4 Service Recognition Awards shall be presented by the Head of Council in December at the annual Christmas lunch or an appropriate event. Service Recognition expenses shall be allocated to General Government Sundry. RETIREMENT RECOGNITION 2.5 Retirement recognition is intended to acknowledge an employee's contribution throughout his/her employment with the Municipality of Bayham and marks a significant life transition. Employees with full time or permanent part-time status shall have both their years of service and retirement recognized. RETIREMENT PRESENTATION 2.6 Retiring employees who have served the Municipality of Bayham for a minimum of ten (10) continuous years are eligible for a Retirement Award. Employees retiring from the Municipality of Bayham with ten (10) or more years of service shall receive a gift on behalf of the Municipality. The value will be ten dollars ($10) for every year of service. 2.7 The organization of a celebration may be arranged by the Head of the Department under which the employee served with expenses allocated within the Council approved budget Sundry line item. 2.8 Employees receiving Service Recognition in a Retirement Year shall receive both the Service Recognition Award and the Retirement Recognition Award. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-015 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND BLUE CON CONSTRUCTION INC. WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Blue Con Construction Inc. for the Port Burwell Storm Sewer Rehabilitation Phase 1B; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between The Corporation of the Municipality of Bayham and Blue Con Construction Inc., being an agreement respecting the Port Burwell Storm Sewer Rehabilitation Phase 1B; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 215tDAY OF FEBRUARY, 2019. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-016 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD FEBRUARY 21, 2019 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held February 21, 2019 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 21tst DAY OF FEBRUARY, 2019. MAYOR CLERK