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HomeMy WebLinkAboutFebruary 07, 2019 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, February 7, 2019 7:00 p.m. 7:30 p.m. — Public Meeting — Planning - Bridgeman 8:00 p.m. — Public Meeting — Drainage— Branch 'B' of the Richmond Road Drain 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held January 17, 2019 B. Budget Meeting held January 21, 2019 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-01/19 by Randy White, Fire ChiefiBy-law Officer re 2018 Annual Fire & Emergency Services Report B. Report PS-03/19 by Ed Roloson, Manager of Capital ProjectslWater/Wastewater re 2018 Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water Systems 2019 Council Agenda February 7, 2019 C. Report PS-04/19 by Ed Roloson, Manager of Capital Projects'Water/Wastewater re Capital Item No. WW-1 Wastewater Treatment Plant Energy Upgrades D. Report PS-05/19 by Ed Roloson, Manager of Capital Projects'Water/Wastewater re Capital Item No. PW-12 Vienna Line Drainage 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Bridgeman Zoning By-law amendment 54095 Ottergate Line B. Notice of Passing of Zoning By-Law Z681-2019 Andries and Templeton C. Notice of Public Meeting re proposed Zoning By-law amendment Municipality of Bayham D. Notice of Public Meeting re proposed Zoning By-law amendment Nichols E. Notice of Public Meeting re Branch 'B' of the Richmond Road Drain 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-09/19 by Bill Knifton, Chief Building Official'Drainage Superintendent re Building By-law Rates & Fees B. Report DS-11/19 by Bill Knifton, Chief Building Official'Drainage Superintendent re Branch 'A' of the No.1 Drain Award Contract C. Report DS-10/19 by Margaret Underhill, Deputy Clerk'Planning Coordinator re Consent Applications E6/19 and E7/19 Retsinas 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Mattice-Val Cote re Paragraph 4 of the Declaration of Office B. Ontario Farmland Trust re Bill 66, Restoring Ontario's Competitiveness Act, 2018 C. Town of Orangeville Resolution re proposed Bill 66 D. Town of Georgina Council Resolution re Bill 66 E. 2019 Farmland Forum Flyer F. Municipality of Bayham Tree Application Program Notice G. Municipality of Bayham February 7, 2019 Budget Open House Cancellation Notice H. County of Elgin re Community Futures 2019 Council Agenda February 7, 2019 I. County of Elgin re Ontario Municipal Partnership Fund Resolution J. Elgin County Council minutes of meeting held January 8, 2019 K. County/City Liaison minutes of meeting held January 23, 2019 L. MPP Jeff Yurek re 2019 Provincial Budget 11.1.2 Requiring Action A. Bayham Historical Society re Reserve Fund and Land on Plank Road B. Ward & Uptigrove re 2018 Market Analysis Comparators 11.2 Reports to Council A. Report TR-03/19 by Lorne James, Treasurer re 2020 Budget Schedule B. Report CAO-04/19 by Paul Shipway, CAOICIerk re Outdoor Solid Fuel Combustion Appliances C. Report CAO-05/19 by Paul Shipway, CAOICIerk re Rates & Fees By-law D. Report CAO-06/19 by Brenda Gibbons, Deputy Clerk re Long Term Service Awards / Retirement Recognition E. Report CAO-07/19 by Paul Shipway, CAOICIerk re Private Recreational Cannabis Retail Storefront Policy Statement F. Report CAO-08/19 by Paul Shipway, CAOICIerk re Development Charges 12. BY-LAWS A. By-Law No. 2019-010 Being a Provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Branch B' of the Richmond Road Drain (This by-law follows the recommendation in Report DS-08/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the public meeting of February 7, 2019) First and Second Reading Only B. By-Law No. 2019-011 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Robinson Farm Drainage Limited for the provision of drainage works for the Branch 'A' of the No.1 Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-11/19 by Bill Knifton, Chief Building OfficiallDrainage Superintendent during the regular meeting of February 7, 2019) 13. UNFINISHED BUSINESS 2019 Council Agenda February 7, 2019 14. OTHER BUSINESS A. Council discussion re Vienna Community Centre 14.1 In Camera A. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Tribute Resources Inc.) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-012 Being a by-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 17, 2019 7:00 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL ROAD OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report DS-06/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E1/19 Orchard Crest Farms Ltd. added as Item 10.2-E B. Report DS-07/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E2-5/19 Schafer, Barnard, Vansevenant added as Item 10.2-F 4. ANNOUNCEMENTS A. Councillor Donnell announced the Port Burwell Firefighters Association will be hosting the Grand Opening of the Port Burwell skating rink Friday evening, January 18 and offering free hot chocolate and snacks. B. Councillor Chilcott announced the Straffordville skating rink was opening this evening. 2019 Council Minutes January 17, 2019 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held January 3, 2019 B. Statutory Planning Meeting held January 3, 2019 re Andries and Templeton Zoning By-Law Amendment Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT the minutes of the Regular Meeting held January 3, 2019 and the Statutory Planning Meeting held January 3, 2019 re Andries and Templeton Zoning By-Law Amendment be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/19 by Randy White, Fire Chief I By-Law Officer re Animal Rescue Facility Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT Report BL-01/19 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2015-113, Section 5, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2019; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED 2019 Council Minutes January 17, 2019 B. Report PS-01/19 by Steve Adams, Road Operations Supervisor and Paul Shipway, CAO Clerk re RFP 18-02 Supply and Delivery of One (1) Crawler Dozer Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report PS-01/19 re RFP 18-02 Supply and Delivery of One (1) Crawler Dozer be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham award RFP 18-02 in the amount of$131,000+HST to Toromont CAT. CARRIED C. Report PS-02/19 by Steve Adams, Road Operations Supervisor and Paul Shipway, CAO Clerk re Capital Item No. PW-5 20 Ton Float Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report PS-02/19 re Capital Item No. PW-5 20 Ton Float be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham award Capital Item No. PW-5 20 Ton Float in the amount of$25,000+HST to Carrier Centers. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-02/19 by Bill Knifton, Chief Building Official I Drainage Superintendent re 4th Quarter Report Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report DS-02/19 re the activities of the Building Services & Drainage Department for the fourth quarter of 2018 be received for information. CARRIED B. Report DS-05/19 by Bill Knifton, Chief Building Official I Drainage Superintendent re Branch `B' of the Richmond Road Drain Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT Report DS-05/19 regarding the Branch 'B' of the Richmond Road Drain be received for information; 2019 Council Minutes January 17, 2019 AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #218135 dated January 2, 2019 for the Branch 'B' of the Richmond Road Drain, as prepared by Spriet Associates, and filed with the Clerk on January 7, 2019; AND THAT Council set a date for the Public Meeting to be held on February 7, 2019 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. CARRIED C. Report DS-01/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application —Andries/Templeton Zoning By-Law Z681-2019 Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Staff Report DS-01/19 regarding the Zoning By-law Amendment for Andries and Templeton be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held January 3, 2019 associated with this application, one verbal and no written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Agricultural (A1) Zone to a combined Agricultural and Temporary (A1/T2-8) Zone for a period not to exceed three (3) years, ending January 17, 2022, on property identified as 5379 Clarke Road; AND THAT Zoning By-law Z681-2019 be presented to Council for enactment. CARRIED D. Report DS-04/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E92/18 Froese Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT Report DS-04/19 regarding Consent application E92/18 Froese be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E92/18, submitted by Isaac and Maria Froese, be granted subject to the following conditions: 1. Reduce the lot area and straighten lot boundary lines of the severed parcel to retain more agricultural land as presented in the IBI Group Memorandum dated January 11, 2019 with Bayham Staff Report DS-04/19 2. Easement Agreement for use of the right-of-way (ROW) lands known as the Otter Valley Utility Corridor to establish legal access to Plank Road with the subject property owner covering all costs 2019 Council Minutes January 17, 2019 3. Part 3 of 11 R5278, being a portion of unopened public right of way, pursuant to Section 2.6 of Bayham By-law No. 2015-021, Sale & Disposition of Land By-law, be stopped up, closed and conveyed to abutting property owners as a title defect correction with the subject property owner(s) covering all costs 4. Rezoning of both the severed and retained parcels 5. Purchase of civic number sign from the municipality for the retained parcel's access on Maple Grove Line 6. Planning Report fee payable to the municipality 7. Digital Copy of the final survey provided to the municipality. CARRIED E. Report DS-06/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E1/19 Orchard Crest Farms Ltd. Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report DS-06/19 regarding Consent application E1/19 Orchard Crest Farms Ltd. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E1/19 be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels 2. Removal of the garage on the severed parcel and the barn on the retained parcel 3. Purchase of civic number sign from the municipality for the retained parcel 4. Planning Report fee payable to the municipality 5. Digital Copy of the final survey provided to the municipality CARRIED F. Report DS-07/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E2-5/19 Schafer, Barnard, Vansevenant Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT Report DS-07/19 regarding the Consent Applications E2-5/19 submitted by Mathew Schafer, Christine Barnard and Kathy Schafer-Vansevenant be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E2-5/19 be granted subject to the following conditions: 1. Installation of individual private wells with water quantity and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety 2. Engineer design storm water management, drainage and grading plan 3. Purchase of civic number signs 4. Digital copy of the registered plan of survey 5. Cash in Lieu of Parkland Dedication fee for each lot 6. Planning Report fee payable to the Municipality. CARRIED 2019 Council Minutes January 17, 2019 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. County of Elgin draft minutes of meetings held December 11, 2018 and December 13, 2018 B. National Grants and Contributions Delivery Centre re Enabling Accessibility Fund - Capital Item FA-1 C. Long Point Region Conservation Authority Board of Directors minutes of meeting held November 19, 2018 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT correspondence items 11.1.1-A— 11.1.1-C be received for information. CARRIED 11.1.2 Requiring Action A. Municipality of Bayham Joint Cemetery Board re Advisory Board & Committee Resolution Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council of the Corporation of the Municipality of Bayham promotes the need for financial support from the public; AND THAT donations received be used by the Municipality of Bayham cemeteries for decoration days or as desired throughout 2019; AND THAT the Council of the Municipality of Bayham approve an annual insertion in the two local newspapers listing Municipal Cemetery decoration days. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-Law No. Z681-2019 Being a by-law to amend By-Law No. Z456-2003, as amended (This by-law follows the recommendation made in Report DS-01/19 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of January 17, 2019) B. By-Law 2019-007 Being a by-law to authorize the execution of a transfer of land C. By-Law 2019-008 Being a by-law to authorize the execution of a transfer of easement 2019 Council Minutes January 17, 2019 Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT By-Law No. Z681-2019, 2019-007 and 2019-008 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS Council recessed for a short break at 7:55 p.m. and reconvened at 8:09 p.m. 14.1 In Camera Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT the Council do now rise to enter into an "In Camera" Session at 8:09 p.m. to discuss: • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. CARRIED A. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Municipal Law Enforcement) B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Lease Agreement) 14.2 Out of Camera Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the Council do now rise from the "In Camera" session at 8:42 p.m. with nothing to report. CARRIED 2019 Council Minutes January 17, 2019 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-009 Being a by-law to confirm all actions of Council Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Confirming By-Law No. 2019-009 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Froese Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:43 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL BLUDGET MEETING DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Monday, January 21, 2019 6:30 p.m. PRESENT: MAYOR ED KETCHABAW DEPUTY MAYOR RAINEY WEISLER COUNCILLORS C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ketchabaw called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2019 — 2020 OPERATING BUDGET— DRAFT A. Report TR-01/19 by Lorne James, Treasurer re 2019-2020 Operating Budget— Draft Moved by: Councillor Donnell Seconded by: Councillor Chilcott THAT Report TR-01/19 re 2019-2020 Operating Budget— Draft be received for information; AND THAT the 2019-2020 Operating Budget be approved in principle, pending Ontario Municipal Partnership Fund allocation announcement. CARRIED 2019 Council Budget Meeting Minutes January 21, 2019 4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2019-005 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Weisler Seconded by: Councillor Donnell THAT Confirming By-Law No. 2019-005 be read a first, second and third time and finally passed CARRIED 5. ADJOURNMENT Moved by: Councillor Froes Seconded by: Councillor Chilcott THAT the Council meeting be adjourned at 8:08 p.m. CARRIED MAYOR CLERK .BAYHAA? � , II. � . REPORT V..., s.' y- . < __ £' FIRE DEPARTMENT u 4 Q�'poi.t Ism .�,. 5 unity TO: Mayor & Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: February 7, 2019 REPORT: FR-01/19 SUBJECT: 2018 ANNUAL FIRE & EMERGENCY SERVICES REPORT BACKGROUND: Annually staff provide Council with a summary of Fire & Emergency Services operations. Attached hereto as Appendix 'A' is the 2018 Annual Fire & Emergency Services Report. RECOMMENDATION: 1. THAT Report FR-01/19 re 2018 Annual Fire & Emergency Services Report be received for information. Respectfully Submitted by: Reviewed by: II -E-.d,Illiiiilli.......:0 4frillaint loc—_—_, Randy White Paul Ship Fire Chief/By-law Officer CAOICIerk -g,AY i 0 "jper„ -0--.. ".„..„,::. 4 4 A -.., ; to uj'tunzty Is Pp �► Annual Fire & Emergency Services Report Emergency Responses: Bayham Fire and Emergency Service (BFES) responded to 204 calls for service in 2018. Calls over the last 8 years are as follows: YEAR CALLS FOR SERVICE 2011 156 2012 166 2013 150 2014 164 2015 130 2016 155 2017 185 2018 204 Call volume 220 200 180 160 140 120 2010 2011 2012 2013 2014 2015 2016 2017 2018 Emergency Response by Type 2018 3% 3% ■Medical-114 El Fire-34 7% t Technical Rescue-8 4% Public Hazard- 14 5` ■MVC-21 I/% •Alarm-No Emergency-6 Other/Mutual Aid -7 Emergency Response by Type 2017 5% 3% ■Medical-98 41Ik ik •Fire-25 ti Technical Rescue-9 Public Hazard-23 ■MVC-16 El Alarm -No Emergency-9 5% Other/Mutual Aid-5 V.- Calls are broken down by station but can be misleading. The bulk of calls in Bayham elicit a two station response. Only medical assists, burn complaints, alarms, and carbon monoxide (CO) calls are single station. The stats below only indicate the origin of the call, i.e. whether it was in the Port Burwell or Straffordville primary response area. 2018 Response by Station l& A* Station#1-83 Calls •Station#2- 121 Calls 2017 Response by Station �oiattaisieStation#1-85 Calls LI Station#2-100 Calls STN 1 - Emergency Response 2018 4% 2% 5% ■Medical-42 ■Fire-18 10% 's ■Rescue-6 ' 7% - Public Hazard-8 1.c..:; 1 M ,_ . ,_ ..„ ■ VC 4 Alarm-No Emergency-3 Other/Mutual Aid-2 STN 1 - Emergency Response 2017 1Z »% 5% ■Medical-53 —'-'\ ® ■n»-8 13% \ / nRescue-6 7% } 1 Public Hazard- 11 — , \ \ - ii MVC-1 v+a rwar-NoEm« � - ��© Emergency 2\ <m1 \° T < Other/Mutual Aid-4 STN 2 - Emergency Response 2018 2% 4% ■Medical -72 !, ■Fire-16 ■Rescue-2 5% .. rPubcHazard-6 2%1,- ■my-1� «�� 1d^ .% ■Alarm-NoEme7+w-3 _ 3 « Other/Mutual Aid-5 STN 2 - Emergency Response 2017 1% Medical-45 4110 l')''‘, m Li Fire- 17 r Rescue-3 i Public Hazard-12 •MVC-15 fl Alarm- No Emergency-7 3% 1/04, Other/Mutual Aid- 1 Medical Incidents: BFES continues to monitor and evaluate the tiered response protocols with the Central Ambulance Communications Centre (CACC). In conjunction with Elgin EMS, BFES strives to provide a value added service to the residents and visitors of Bayham while ensuring fiscal responsibility. In 2017, BFES experienced a 42% increase in medical calls, primarily all in the Port Burwell response district. In 2018, BFES saw another 16%, this time in the Straffordville area. There were no changes to the CACC dispatch protocols nor a corresponding change in population. From a discussion with the Elgin County EMS agency Medavie, BFES has learned that the tiered response protocol at CACC is undergoing changes, one of which is the revamping of the `shortness of breath' assessment. This is to be broken down further based on a determination of risk to life. Currently BFES respond to all 'shortness of breath' calls, most of which end up being non-life threatening and where BFES services are not required. Of the 114 medical assist calls last year, 73 (65%) were of this type. The revised response protocol should be in place sometime in 2020. Fires: BFES responded to 34 fire related calls in 2018. Fire calls represented 17% of the total calls for service. It should be noted that fire calls include grass fires, structure fires, and vehicle fires whether or not there is a dollar loss associated with the fire. The breakdown is as follows: TYPE 2018 2017 2016 Fire (Structure) 9 5 5 Fire (Vehicle) 6 6 8 No Loss (Outdoor) 3 6 6 Open Air Burn 12 6 6 (Unauthorized) Overheating (No Fire) 4 2 3 Total 34 25 28 There were no residential injuries or deaths involving fires in Bayham in 2018. Estimated total dollar loss was reported as $3,163,700. As always, when safe to do so Bayham fire crews performed rapid and aggressive interior operations at structure fires. Several structures were saved from total destruction by BFES actions. Three noteworthy examples were on Plank Rd. in Vienna, a multi-unit residence on Plank Rd. in Straffordville, and a single family dwelling on Victoria St. in Port Burwell. One fire event stood out in 2018 in terms of costs and loss. On March 20th, BFES was called to a reported fire at the Martin Apple storage barn at 4964 Plank Rd. This was a $3,000,000 dollar loss. Bayham fire crews spent in excess of 25 straight hours on scene fighting one of the largest fires in recent history. Additional manpower and apparatus from Malahide, Norfolk, and Aylmer were also utilized via mutual aid. At one time there were 46 firefighters and 12 fire trucks on scene. Total costs exceeded $14,000 in points and $6,700 in consumables, along with 400,000 liters of water. Fire Marque was able to recover $16,525 on behalf of the Municipality. Other Calls: Bayham Fire and Emergency Services also responded to a total of 56 other types of emergencies or situations where the caller perceived an emergency. This represents 27% of the department call volume. The breakdown is as follows: TYPE 2018 2017 2016 Motor Vehicle Collision (MVC) 21 16 22 Alarm (No Emergency) 6 9 8 Technical Rescue 8 9 9 Public Hazard 14 23 10 Other/Mutual Aid 7 5 9 Total 56 62 58 Training: BFES continues to offer an aggressive and essential training program. The primary driver for training is meeting the requirements of Health & Safety legislation (Occupational Health and Safety Act, R.S.O. 1990, c. 0.1) as well as effective fireground operations. In order to help accommodate firefighters who are on shift work or otherwise unable to attend a training session, BFES continue to offer identical training on two different nights at the alternate fire station. Specialty training continues to be offered on a monthly basis. This includes rope rescue, low angle rescue, ice/water rescue, and additional vehicle extrication training. There is also external training that is weekend based at one of several regional training centres in the area. BFES is continuing to work on a plan to train all members to National Fire Protection Association (NFPA) standards. Although provincial government legislation to mandate certification to NFPA was rescinded, there is little doubt the requirement will resurface in some form in the future. The NFPA standards BFES is incorporating are: • 1001 Professional Firefighter • 1002 Pumper Operator • 1006 Technical Rescue • 1021 Fire Officer • 1041 Fire Service Instructor • 1521 Fire Safety Officer All new recruits are being trained to NFPA standards. 1021 Officer and 1041 Instructor will be executed this year at regional training centres. NFPA Standard Certification in Place (Firefighters) 1001 Professional Firefighter 21 1002 Pumper Operator 1 1006 Technical Rescue 4 1021 Fire Officer 8 1041 Fire Service Instructors 11 1521 Fire Safety Officer 0 Most firefighters have been certified to Ontario Standards equivalents in a multitude of disciplines that are acceptable until such a time as (or if) NFPA certification becomes mandatory. In 2018, BFES opted to return to a program of medical oversight. Formal training of members was completed with Life Support Services Inc., the same company that oversees most of the fire departments in Elgin County. Oversight establishes policies and procedures for medical delegation. There will also be advice related to patient care in terms of applicable standards. The program will make sure BFES medical responses are executed within a quality assurance system, improving BFES capabilities and ensuring minimal risk of liability to BFES members and the Municipality. Recruit training has been in a state of flux over the preceding years. The Joint Training Action Group (JTAG) training program employed to train recruits in Elgin County for several years was discontinued after 2016. In 2017, Elgin County departments, along with Middlesex, contracted Lambton College thru their fire pre-service program. The cost effectiveness of this program was deemed unacceptable and was replaced in 2018 by sending BFES recruits to a local regional training centre. BFES had 5 recruits enter the 2018 training program but lost 1 early on. The remaining 4 have completed training and are currently probationary firefighters. BFES is currently seeking at least 3 more recruits for 2019 training. Equipment Upgrades: Through the operating and capital budgets, Council has continued to support Bayham Fire and Emergency Services with the result that firefighters have the equipment well suited to the services that BFES provide to the community. In 2018 BFES purchased the following: Ice/Water Rescue: Every year BFES responds to calls for help on Lake Erie and the several creeks, reservoirs, and ponds in the area. Last year during the Otter Creek flooding event, the ice/water rescue team was also deployed to assist with people trapped in cars and to allow utilities staff to access flooded houses and disconnect hydro or natural gas that could have become life safety issues. The primary pieces of equipment for ice/water rescue are a Rapid Deployment Craft (RDC) and the outboard motor powered inflatable boat. Both have been in service for a number of years and were at end of life condition. As part of the approved capital purchase plan, replacements for these were procured from 2Tinga Inc. In addition, a generous donation from Erie Shores Wind Farm allowed BFES to add a new outboard motor, a light bar, and a marine radio. The purchase came in under budget. • !34.4 f F)oiv .R1 � .o- FIRE SAFETY: Bayham Fire and Emergency Services is authorized in the Establishing and Regulating By-law 2016-023 to inspect on a complaint or request basis, as per the minimum requirement in the Fire Prevention and Protection Act, 1997 Section 2(1)(a). Inspections are currently being executed upon request by a Fire Inspection Officer under contract from Central Elgin. A strategy created in 2017 to proactively initiate certain inspection activities was partially executed in 2018 to ensure public safety. The plan included assembly, institutional, commercial, and industrial occupancies, as well as migrant worker housing. The latter will continue to be a major concern in the area as migrant workers are sometimes housed in unsafe conditions and the locations of these structures are not always known. 20 inspections were performed in 2018, primarily upon request. In addition, all schools in Bayham have been inspected to ensure fire safety systems are in place, and that Fire Safety Plans have been created and reviewed. Bayham Fire continues to use local media and places fire safety ads in school newsletters /yearbooks as well as utilizing the municipal website. Both Firefighter Associations provide education and awareness at their various fundraisers and community activities. Bayham Fire partook in several public events including the Elgin County Teddy Bear Picnic, Edison Fest, Watermelon Fest, and the Christmas Parades. Fire Prevention Week saw presentations at local schools as well as open houses at the Port Burwell and Straffordville fire halls. Combined open house attendance was a few hundred people. Three members of BFES took the NFPA 1035 Fire and Life Safety Educator course offered at one of the regional training centres. This course armed them with the tools to provide Bayham residents with fire safety information in a variety of formats. As in past years though, the fact that they are volunteers restricts the time investment in preventative fire safety programs. It is hoped that a smoke and CO alarm program can be implemented department wide in 2019. Last year time and budget constraints precluded running the program. Labour Relations: The collective agreement with the firefighters in Station 1 Port Burwell was last put in place for April 1, 2018 and expires March 31, 2020. Only minor changes were implemented in the new version of the agreement. To date, no grievances have been filed and relations continue to be healthy and productive. The Joint Health & Safety Committee (JHSC) consisting of Chief White, along with Capt. Kevin Baker (Stn 1) and FF Al Stewart (Stn 2), continues to be very effective in ensuring any safety issues are brought up and addressed appropriately. The JHSC meets quarterly as required with Capt Baker and FF Stewart inspecting the two stations on a monthly basis. The Municipality of Bayham has addressed all concerns to date in a timely fashion. Automatic Aid Agreements: Automatic aid agreements remain in place with South West Oxford (SWOX), the Town of Tillsonburg and the County of Norfolk. Bayham receives automatic aid from Tillsonburg and SWOX and provides aid to Norfolk. BFES utilized both SWOX and Tillsonburg for structure fires, MVCs, and medicals in 2018. Bayham received no requests from Norfolk in the same time period. Fundamentally, the use of automatic aid has worked well for serious or labour intensive calls and served the residents beneficially, however both the response criteria and the response areas need to be reviewed. In particular, automatic aid for medical responses is being assessed. Emergency Management: The Municipality of Bayham remains compliant with the regulations as dictated by the Ontario Emergency Measures and Civil Protection Act. 2018 saw no emergencies declared by the Municipality. The Port Burwell fire hall became the primary EOC with the Straffordville Community Centre (SCC) delegated as the backup. The plan for 2019 is to move the primary EOC to the SCC now that the backup generator is installed, and designate the Port Burwell firehall as backup. 2018 Budget Review: In general, the Fire and Emergency Services budget was within target. The primary exceptions that contributed to the total overrun included: • Volunteer Firefighter Remuneration — 2018 saw a record number of calls at 204 resulting in being 44% over budget. • Building Maintenance —Although the contract floor mat cleaning service was cancelled in 2018, BFES was charged for the bulk of the year. Emergency plumbing repairs were required at the Port Burwell fire hall. Eaves troughs and ice dams were also required repairs. The apparatus bay doors required work, some of which was put off until 2019. Other than the plumbing, the other repairs are one off expenditures. • Communications Equipment Maintenance —the implementation of the new County wide digital system has resulted in an increase in fixed costs. This includes licensing, site rentals, equipment maintenance agreements, etc. This cost has continued to escalate and will need to be accounted for in future budgets. The usual costs of pager and battery replacements will continue as before with the usual inflationary increases. • Vehicle Maintenance —the overrun was due to an unforeseen major repair of Pump 1. Initially reported as a minor leak, further investigation found the entire pump to be severely worn and a complete overhaul was essential at a cost of over $13,000. Additional preventative maintenance steps and changes in Standard Operating Guidelines (SOGs) regarding pumper usage should preclude this happening again. • Training — underrun in previous years due primarily to the slow implementation of NFPA standards in the province. With the full deployment of NFPA, BFES are still in the process of catching up. A portion of the overrun was due to the unplanned costs associated with utilizing Lambton College for recruit training ($5100). The decision to implement a medical oversite program included costs in excess of the usual medical recertification required on an annual basis. BFES opted to invest in fire and life safety training as a precursor to initiating a more proactive stance on fire prevention programs for Bayham residents. • Fire Prevention — costs were increased by the addition of the contract fire inspection services required to meet the minimum requirements as legislated by the Fire Protection and Prevention Act (FPPA). Conclusion: 2018 was a record call for service volume year and the department still met the demand in all aspects. While recruitment and retention is an ever present challenge, BFES core personnel are dedicated and available. All members maintained a high level of professionalism when in the public eye and during operations. Training to meet the NFPA standards, reviews of Standard Operating Guidelines (SOGs), Medical Oversight, and Health and Safety procedures including Post Traumatic Stress Disorder (PTSD) awareness training, were all tasks undertaken to improve the well-being of personnel and the effectiveness of operations. Apparatus and equipment are well suited for BFES operations and generally maintained in top condition ready for use. For 2019 BFES priorities include: 1. Continue to review all aspects of safety within the BFES training and operations. Drive a culture of health & safety throughout the BFES. This now includes mental health and PTSD as well as cancer exposure prevention initiatives. 2. Enhance the degree of training beyond the basics. BFES need to develop officer leadership skills and incorporate succession planning at all levels. 3. Ensure all electronic records are complete as necessary for any appropriate legislation, primarily the Ministry of Labor (MOL) (Occupational Health & Safety Act) and the Office of the Fire Marshall & Emergency Management (OFMEM) (Fire Protection & Prevention Act and the Emergency Management & Civil Protection Act). 4. Through public education, ensure Bayham's residents and industry are aware of how to be better prepared for local and large scale emergencies. Review current methodologies and create a work plan to improve delivery. With the hiring of a CEMC at the County level, hopefully the lower tier municipalities will be able to leverage County resources and cooperation to improve overall emergency management doctrine across Elgin. 5. With the likelihood of mandatory certified training required for most fire service positions, BFES will need to design and implement a plan to ensure that the Municipality meets legislated requirements. 6. There are no capital purchases planned for 2019. g,AY ' REPORT .441, riZ' 'le iliii11. 7--,- lip ® PHYSICAL SERVICES pportunity Is�o� TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital ProjectslWater/Wastewater DATE: February 7, 2019 REPORT: PS-03/19 SUBJECT: 2018 Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water Systems. BACKGROUND: The Municipality is required to provide annual drinking water quality compliance reports as set out in O.Reg.170/03. ATTACHMENTS: 1. 2018 Annual Drinking Water and Compliance Summary Reports for the Bayham and Richmond Water Systems RECOMMENDATION 1. THAT Report PS-03/19 re 2018 Annual Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water Systems be received for information. Respectfully Submitted by: Reviewed by: ',/,ala . ,tid -1 - Ed Roloson a •17 001/010°.- Manager of Capital Projects - / CAOICIe Water/Wastewater lift" Ontario Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260004748 Drinking-Water System Name: Bayham Distribution System Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: WD Large Municipal Residential Period being reported: 2018 Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [x N/A Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [x] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: 1 Chatham St. Did you provide a copy of your annual Port Burwell, Ont. report to all Interested Authorities you NOJ 1 TO 519-874-4761 report to for each Designated Facility? Yes [ ] No [ ] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any),which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] Drinking Water Systems Regulations Page 1 of 6 (PIBS 4435e01)February 2008 I/r Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [x ] Public access/notice via the web [x ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [x ] Public access/notice via other method_water bills Describe your Drinking-Water System The Bayham water distribution system consists of various size transmission mains and apparatuses including 81 fire hydrants, 100 main valves and 4 air release and 3 drain chambers. The location of these are mainly located in the villages of Port Burwell and Vienna. The estimated service population is 1590 with 798 fully metered service connections. A booster pump station is located on the transmission main to Vienna. This pump operates when the pressure drops to activate the pump which would normally occur during fire flows or main line flushing. List all water treatment chemicals used over this reporting period No chemicals used as this report is a stand alone distribution system that receives treated water. Were any significant expenses incurred to? [x ] Install required equipment [x] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred $660,990.28 --- regulatory operating expenses including purchase of water Capital costs incurred for 2018 totaled $13,500 for air release valve/chamber works. Drinking Water Systems Regulations Page 2 of 6 (PIBS 4435e01)February 2008 rte. r I/r Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min#)-(max#) (min#)-(max#) (min#)-(max#) Raw Treated Distribution 157 0 - 0 0 - 0 157 <10 ->2000 Operational testing done under Schedule 7,8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min#)-(max#) NOTE: For continuous Samples monitors use 8760 as the Turbidity number of samples. Chlorine 423 0.29—1.73 (free) Fluoride(If the DWS provides fluoridation) NOTE: Record the unit of measure if it is not milligrams per litre. Drinking Water Systems Regulations Page 3 of 6 (PIBS 4435e01)February 2008 e - Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 Summary of additional testing and sampling carried out in accordance with the requirement of an approval,order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Arsenic Barium Boron Cadmium Chromium *Lead Mercury Selenium Sodium Uranium Fluoride Nitrite Nitrate *only for drinking water systems testing under Schedule 15.2;this includes large municipal non- residential systems, small municipal non-residential systems,non-municipal seasonal residential systems, large non-municipal non-residential systems,and small non-municipal non-residential systems Drinking Water Systems Regulations Page 4 of 6 (PIBS 4435e01)February 2008 tr7":"-• Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems,small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Number of Location Type Alkalinity Results Samples Exceedances (min#)—(max#) Plumbing Distribution 8 pH,Lead and Alk. 94-107mg/L 0 alkalinity pH=7.12-7.33 Lead 0.08-1.41 ug/L Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Result Unit of Exceedance Date Value Measure Alachlor Aldicarb Aldrin+Dieldrin Atrazine+N-dealkylated metobolites Azinphos-methyl Bendiocarb Benzene Benzo(a)pyrene Bromoxynil Carbaryl Carbofuran Carbon Tetrachloride Chlordane(Total) Chlorpyrifos Cyanazine Diazinon Dicamba 1,2-Dichlorobenzene 1,4-Dichlorobenzene Dichlorodiphenyltrichloroethane(DDT)+ metabolites 1,2-Dichloroethane 1,1-Dichloroethylene (vinylidene chloride) Dichloromethane 2-4 Dichlorophenol 2,4-Dichlorophenoxy acetic acid(2,4-D) Drinking Water Systems Regulations Page 5 of 6 (PIBS 4435e01)February 2008 . r Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Diclofop-methyl Dimethoate Dinoseb Diquat Diuron Glyphosate HAA5(Total Haloacetic Acids) 2018 26.3 ug/L (NOTE: show latest annual average) Heptachlor+Heptachlor Epoxide Lindane(Total) Malathion Methoxychlor Metolachlor Metribuzin Monochlorobenzene Paraquat Parathion Pentachlorophenol Phorate Picloram Polychlorinated Biphenyls(PCB) Prometryne Simazine THM 2018 55.5 ug/L (NOTE: show latest annual average) Temephos Terbufos Tetrachloroethylene 2,3,4,6-Tetrachlorophenol Triallate Trichloroethylene 2,4,6-Trichlorophenol 2,4,5-Trichlorophenoxy acetic acid(2,4,5-T) Trifluralin Vinyl Chloride List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample THM 58 ug/L Jan. 8/2018 THM 35 ug/L April 3/2018 THM 58 ug/L July 10/2018 THM 71 ug/L Oct. 1/2018 Drinking Water Systems Regulations Page 6 of 6 (PIBS 4435e01)February 2008 2018 ANNUAL SUMMARY REPORT FOR MUNICIPAL WATER SYSTEMS Report This report is a summary of water quality information for the Bayham Water Distribution System,Water Works #260004748,published in accordance with Schedule 22 of the Ontario's Drinking Water Systems Regulation for the reporting period of January 1,2018 to December 31,2018. The Bayham Water Distribution System is categorized as a Class I, Large Municipal Residential Drinking Water System. Who gets a copy of the Report: The owner of the drinking—water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year; • in the case of a drinking water system owned by a municipality,the members of the Municipal Council; • in the case of a drinking water system owned by a municipal service board established under section 195 of the Municipal Act, 2001,the members of the municipal service board; or • in the case of a drinking water system owned by a corporation,the board of directors of the corporation. What must the Report contain? The report must, (a) list the requirements of the Act, the regulations, the system's approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and (b) for each failure referred to in clause (a), describe the measures that were taken to correct the failure. The Bayham Water Distribution System complied with the following Drinking Water Legislation; • Safe Drinking Water Act • O. Reg 170/03, O. Reg 128/04 • System Drinking Water Licence # 061-101, and Permit#061-102 Note: MOE inspection conducted on January 10, 2019 (report pending) What else must the report contain? The report must also include the following information for the purposes of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system: • A summary of the quantities and flow rates of the water supplied during the period covered by the report; • A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval. Attachments • 2018 flows Report Prepared by; Ed Roloson, CMM III, CRS Manager of Capital Projects - Water/Wastewater Operations Overall Responsible Operator ( ORO) MUNICIPALITY OF BAYHAM MONTHLY WATER CONSUMPTION (m3) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2018 Pt.Burwell 6960 5028 6639 5942 4760 8854 9387 9836 8530 6960 5130 7202 85,228 avg.daily 225 180 214 198 154 295 303 318 284 225 171 232 Vienna 4353 4229 5670 4657 4673 5001 5060 4122 4645 4353 3640 4639 55,042 avg. daily 140 151 183 155 151 167 163 133 155 140 121 150 Lake View 11,690 9,773 12,404 10,599 12,938 13,404 14,197 15,221 13,862 12,142 8,755 11,776 146,761 avg. daily 377 349 413 354 417 447 458 491 462 392 292 380 2017 Pt.Burwell 5581 4943 5221 6924 6874 9080 10879 10002 7178 6778 5408 5708 84,576 avg.daily 180 176 168 231 222 303 351 323 239 219 180 184 Vienna 4088 3529 3931 4059 4170 3826 4549 4749 4428 4764 4340 4571 51,004 avg. daily 132 126 127 135 134 127 147 153 148 154 145 147 Lake View 10,141 8,987 10,512 11,589 12,629 13,239 16,001 15,872 13,459 11,568 10,532 11,030 145,559 avg. daily 327 321 339 386 408 441 516 512 449 373 351 356 ,r Ontario Drinking-Water Systems Regulation O. Reg. 170/03 OPTIONAL ANNUAL REPORT TEMPLATE Drinking-Water System Number: 260074854 Drinking-Water System Name: Richmond Community Water Supply System Drinking-Water System Owner: The Corporation of the Municipality of Bayham Drinking-Water System Category: Small Municipal Year Round Residential Period being reported: 2018 Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [ x] N/A Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [x] No [ ] serve? Yes [ ] No [x] Location where Summary Report required under O.Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: N/A Bayham Wastewater Treatment Plant Did you provide a copy of your annual 1 Chatham St. Port Burwell,ON report to all Interested Authorities you 519-874-4761 report to for each Designated Facility? Yes [ ] No [x] Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report List all Drinking-Water Systems (if any),which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number N/A Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] Drinking Water Systems Regulations Page 1 of 6 (PIBS 4435e01)February 2008 Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Indicate how you notified system users that your annual report is available, and is free of charge. [x] Public access/notice via the web [x] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [x] Public access/notice via other method ---water bills Describe your Drinking-Water System The community (57 connections) serviced by two drilled overburden wells and treatment equipment including raw water softeners, nitrate filters, pre and post chlorination, post filtration, uv disinfection, on-line continuous monitoring equipment including flows, nitrate,turbidity and chlorine. The system is monitored and alarmed by a computerized SCADA system. List all water treatment chemicals used over this reporting period Sodium Hypochlorite( 12% ) Were any significant expenses incurred to? [ x ] Install required equipment [ x ] Repair required equipment [ x ] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred $67,588.68 --- regulatory operating expenses Drinking Water Systems Regulations Page 2 of 6 (PIBS 4435e01)February 2008 y I," Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Jan.2/14 Sodium 157 mg/L Ongoing DWA Jan 9/14 by MOH Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min#)-(max#) (min#)-(max#) (min#)-(max#) Raw 24 0 0 0 Treated Distribution 106 0 0 106 >10 - 70 Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Grab (min#)-(max#) NOTE:For continuous Samples monitors use 8760 as the Turbidity 8760 0.00—2.00 (equip number of samples. cal) Chlorine 8760 0.47(equip cal)— 2.97 (free) Fluoride(If the DWS provides NOTE: Record the unit of measure if it is not milligrams per litre. Drinking Water Systems Regulations Page 3 of 6 (PIBS 4435e01)February 2008 ry_ i/r Ontario Drinking-Water Systems Regulation 0. Reg. 170/03 Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of Measure issued Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Jan.19/15 0.05 ug/L Arsenic Jan.19/15 0.2 ug/L Barium Jan.19/15 31.3 ug/L Boron Jan.19/15 26.7 ug/L Cadmium Jan.19/15 0.008 ug/L Chromium Jan.19/15 0.13 ug/L *Lead See below Mercury Jan.19/15 0.01 ug/L Selenium Jan.19/15 1 ug/L Sodium Jan.2/14 157 mg/L Yes-DWA Uranium Jan.19/15 0.041 ug/L Fluoride Jan.19/15 0.06 mg/L Nitrite Annual range 0.003-0.003 mg/L Nitrate Annual range 5.02—7.62 mg/L *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems,non-municipal seasonal residential systems, large non-municipal non-residential systems,and small non-municipal non-residential systems Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems;large municipal residential systems,small municipal residential systems, and non-municipal year-round residential systems) Range of Lead Location Type Number of Number of Results Samples Exceedances (min#)—(max#) Plumbing 0 Distribution 4 Alk. =229 -254 0 pH= 7.20 - 7.36 Lead =0.01<MDL —0.61 ug/L Drinking Water Systems Regulations Page 4 of 6 (PIBS 4435e01)February 2008 rv._ V 6 Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Result Unit of Exceedance Date Value Measure Alachlor Jan.19/15 0.02 ug/L Aldicarb Jan.19/15 0.01 ug/L Aldrin+Dieldrin Jan.19/15 0.01 ug/L Atrazine+N-dealkylated metobolites Jan.19/15 0.01 ug/L Azinphos-methyl Jan.19/15 0.02 ug/L Bendiocarb Jan.19/15 0.01 ug/L Benzene Jan.19/15 0.32 ug/L Benzo(a)pyrene Jan.19/15 0.004 ug/L Bromoxynil Jan.19/15 0.33 ug/L Carbaryl Jan.19/15 0.01 ug/L Carbofuran Jan.19/15 0.01 ug/L Carbon Tetrachloride Jan.19/15 0.16 ug/L Chlordane(Total) Jan.19/15 0.01 ug/L Chlorpyrifos Jan.19/15 0.02 ug/L Cyanazine Jan.19/15 0.03 ug/L Diazinon Jan.19/15 0.02 ug/L Dicamba Jan.19/15 0.20 ug/L 1,2-Dichlorobenzene Jan.19/15 0.41 ug/L 1,4-Dichlorobenzene Jan.19/15 0.36 ug/L Dichlorodiphenyltrichloroethane(DDT)+ Jan.19/15 0.01 ug/L metabolites 1,2-Dichloroethane Jan.19/15 0.35 ug/L 1,1-Dichloroethylene Jan.19/15 0.33 ug/L (vinylidene chloride) Dichloromethane Jan.19/15 0.35 ug/L 2-4 Dichlorophenol Jan.19/15 0.15 ug/L 2,4-Dichlorophenoxy acetic acid(2,4-D) Jan.19/15 0.19 ug/L Diclofop-methyl Jan.19/15 0.40 ug/L Dimethoate Jan.19/15 0.03 ug/L Dinoseb Jan.19/15 0.36 ug/L Diquat Jan.19/15 1 ug/L Diuron Jan.19/15 0.03 ug/L Glyphosate Jan.19/15 1 ug/L Heptachlor+Heptachlor Epoxide Jan.19/15 0.01 ug/L Lindane(Total) Jan.19/15 0.01 ug/L Malathion Jan.19/15 0.02 ug/L Methoxychlor Jan.19/15 0.01 ug/L Drinking Water Systems Regulations Page 5 of 6 (PIBS 4435e01)February 2008 N._ II:- Ontario Drinking-Water Systems Regulation O. Reg. 170/03 Metolachlor Jan.19/15 0.01 ug/L Metribuzin Jan.19/15 0.02 ug/L Monochlorobenzene Jan.19/15 0.3 ug/L Paraquat Jan.19/15 1 ug/L Parathion Jan.19/15 0.02 ug/L Pentachlorophenol Jan.19/15 0.15 ug/L Phorate Jan.19/15 0.01 ug/L Picloram Jan.19/15 1 ug/L Polychlorinated Biphenyls(PCB) Jan.19/15 0.04 ug/L Prometryne Jan.19/15 0.03 ug/L Simazine Jan.19/15 0.01 ug/L THM 2018 6.6 ug/L (NOTE: show latest annual average) Temephos Jan.19/15 0.01 ug/L Terbufos Jan.19/15 0.01 ug/L Tetrachloroethylene Jan.19/15 0.35 ug/L 2,3,4,6-Tetrachlorophenol Jan.19/15 0.20 ug/L Triallate Jan.19/15 0.01 ug/L Trichloroethylene Jan.19/15 0.44 ug/L 2,4,6-Trichlorophenol Jan.19/15 0.25 ug/L 2,4,5-Trichlorophenoxy acetic acid(2,4,5-T) Jan.19/15 0.22 ug/L Trifluralin Jan.19/15 0.02 ug/L Vinyl Chloride Jan.19/15 0.17 ug/L HAA5(Total Haloacetic Acids) 2018 5.3 ug/L (NOTE: show latest annual average) <MDL List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample Drinking Water Systems Regulations Page 6 of 6 (PIBS 4435e01)February 2008 2018 ANNUAL SUMMARY REPORT FOR MUNICIPAL WATER SYSTEMS Report This report is a summary of water quality information for the Richmond Community Water System,Water Works#260074854,published in accordance with Schedule 22 of the Ontario's Drinking Water Systems Regulation for the reporting period of January 1,2018 to December 31,2018 The Richmond Community Water System is categorized as a Small Municipal Year Round Residential Drinking Water System. Who gets a copy of the Report: The owner of the drinking—water system shall ensure that the following receive the summary report no later than March 31 for the preceding calendar year; • in the case of a drinking water system owned by a municipality, the members of the Municipal Council; • in the case of a drinking water system owned by a municipal service board established under section 195 of the Municipal Act, 2001,the members of the municipal service board; or • in the case of a drinking water system owned by a corporation,the board of directors of the corporation. What must the Report contain? The report must, (a) list the requirements of the Act, the regulations,the system's approval and any order that the system failed to meet at any time during the period covered by the report and specify the duration of the failure; and (b) for each failure referred to in clause (a), describe the measures that were taken to correct the failure. The Richmond Community Water System complied with the following Drinking Water Legislation; • Safe Drinking Water Act • O. Reg 170/03, O. Reg 128/04 • System Drinking Water Licence# 061-201, and Permit#061-202 Note: MOECC inspection conducted on January 10, 2019 (report pending) What else must the report contain? The report must also include the following information for the purposes of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system: • A summary of the quantities and flow rates of the water supplied during the period covered by the report; • A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval. Attachments • 2018 flows Report Prepared by; Ed Roloson, CMM III, CRS Manager of Capital Projects—Water/Wastewater Operations Overall Responsible Operator (ORO ) RICHMOND COMMUNITY WATER SYSTEM MONTHLY WATER CONSUMPTION (m3) Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec. Totals 2018 East 612 453 495 421 550 471 467 471 434 431 443 465 5713 avg.daily 18 16 16 14.0 18 15 15 15 14 13 15 15 West 620 464 508 435 565 483 480 482 445 441 452 475 5850 avg. daily 20 17 16 15 19 16 16 16 15 14 16 16 2017 East 390 313 379 354 429 420 563 538 423 538 559 687 5593 avg.daily 12.6 11.2 12.2 11.8 13.8 14 18.2 17.3 14.1 17.4 18.6 22 West 357 337 382 374 407 485 532 593 580 552 570 698 5867 avg. daily 11.5 12 12.3 12.5 13.1 16.2 17.2 19.1 19.3 17.8 19 22.5 v•NYELitidv REPORT PHYSICAL SERVICES 84 unity TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects —Water/Wastewater DATE: February 7, 2019 REPORT: PS-04/19 SUBJECT: Capital Item No. WW-1 Wastewater Treatment Plant Energy Upgrades BACKGROUND Within the 2019-2028 Capital Budget staff outlined an energy upgrade project for the wastewater treatment plant (WW-1 - $282,500) consisting of heating and air conditioning modifications from electric to high efficiency gas, replacement of 35 year old windows and doors with present day high efficiency energy star ratings. The project will also include the replacement of all fiberglass pipe insulation to a high density foam providing a greater insulation value. It is anticipated that the said upgrades will yield significant energy savings while reducing building maintenance, ensuring equipment reliability and facility longevity. DISCUSSION Staging and scope of the works will consist of the following works to commence in February— March 2019. a. supply and installation of natural gas piping by EPCOR — Natural Gas — piping size to accommodate the future change out of the current diesel generator to natural gas. b. supply and installation of high efficiency gas furnace and air conditioning including all piping, ducting, venting and associated electrical —decommissioning of existing electrical heat to be included. c. supply and installation of three new insulated vinyl windows, three new steel insulated entry doors with frames, hardware and weather stripping, two new double wide insulated steel doors with frames, hardware and weather stripping, and two new steel insulated role up doors with all hardware and weather stripping — removal and disposal of all existing windows and doors to be included. d. supply and install new high density foam pipe insulation including new aluminum wrap and make weather tight on all existing insulated pipes — removal and disposal of existing insulation and aluminum wrap to be included. Koolen Electric along with Farmington Mechanical have provided the Municipality with many years of professional electrical, heating/air conditioning and mechanical service and are positioned as prequalified essential service and supplier contractors within the Municipality of Bayham Water/Wastewater Operations Management Plans as approved by Council. Quotes received are as follows; • EPCOR Natural Gas - $6,314.00+HST supply and install 2" gas main • Koolen Electric - $19,985+HST heating and air conditioning upgrades • Dean Franklin Construction - $27,443.46+HST upgrades to windows and doors • Aylmer Glass and Mirror- $25,614.48+HST upgrades to windows and doors • Farmington Mechanical - $34,697.00+HST upgrades to pipe insulation Total projected capital costs is $86,610.48+HST. RECOMMENDATION 1. THAT Staff Report PS-04/19 re Capital Item No. WW-1 Wastewater Treatment Plant Energy Upgrades be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham award Capital Item No. WW-1 as follows: a. Koolen Electric $19,985+HST; b. Aylmer Glass and Mirror$25,614.48+HST; c. Farmington Mechanical $34,697+HST; d. EPCOR Natural Gas - $6,314.00. Respectfully Submitted by: Reviewed by: ar/adio.2- Ed Roloson : Sh'• - , Manager of Capital Projects— /CAO Water/Wastewater Operations 13XY .1-9 .iropoo.„,.,_A, REPORT ' 41"1.1k .fir4116., PHYSICAL SERVICES r" nity Is TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects —Water/Wastewater DATE: February 7, 2019 REPORT: PS-05/19 SUBJECT: CAPITAL ITEM NO. PW-12 VIENNA LINE DRAINAGE BACKGROUND Within the 2019-2028 Capital Budget staff outlined a multi-year road reconstruction project for Vienna Line commencing with drainage improvements in 2019 (PW-12 $45,000). DISCUSSION Vienna Line (5.4km) drainage improvements consist of ditching, brushing, replacement of culvert road crossings as well as driveway culverts. The new culvert piping material will consist of high density plastic (Boss 2000) with diameter sizes ranging from 10" to 30". The said improvements will provide positive flow of water within the ditches, stabilize granular road base, improve the overall safety of the road and extend the useful life of the road surface. Quotes received for culvert piping and associated couplers are as follows; COMPANY QUOTE Union Pipe & Supply Inc. $43,848.47+HST Armtech $46,678.80+HST RECOMMENDATION 1. THAT Report PS-05/19 re Capital Item No. PW-12 Vienna Line Drainage be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham authorize the purchase of culvert piping from Union Pipe & Supply Inc. for a total of$43,848.47+HST. Respectfully Submitted by: Reviewed by: 80( Ed Roloson u •.. Manager of Capital Projects — /CA. Clerk Water/Wastewater Operations ,I6SYHAAt NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT fir O IN THE MUNICIPALITY OF BAYHAM OAP`o Unity APPLICANT: MATT BRIDGEMAN, 54095 OTTERGATE LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 7, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a 4,046 m2 (1 acre) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-XX) zone to permit a micro- cultivation of cannabis use as an accessory industrial use to the main residential use; and to permit an accessory building addition of 220 m2 (2,370 ft2) for the accessory use, in Zoning By- law Z456-2003. The subject lands are located at 54095 Ottergate Line, south side, east of Talbot Line. THE EFFECT of this By-law will be to allow micro-cultivation of cannabis use as a secondary use; and to allow the cultivation and harvesting of cannabis within an addition to an accessory building constructed specifically to contain the cultivation and harvesting of cannabis. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17th day of January 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhillAbayham.on.ca ,.' W: www.bayham.on.ca SUBJECT LANDS no., PLANNING ACT TIMO '�� NOTICE OF THE PASSING OF a ( Lb' a ZONING BY-LAW Z681-2019 BY 4.Poi-tunityisvoG THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: ANDRIES AND TEMPLETON TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z681-2019 on the 17th day of January 2019 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeals Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 7th day of February 2019 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to temporarily change the zoning regulations on a 19.6 ha (48 acres) parcel from Agricultural (A1) Zone to a combined Agricultural and Temporary (A1/T2-8) Zone to permit the construction of a new primary dwelling unit and to recognize the existing dwelling as a second unit for a period not to exceed three (3) years in Zoning By-law Z456-2003. The change is temporary while the Municipality of Bayham Official Plan and Zoning By-Law are updated based on provincial policy changes permitting second units. The subject lands are located on the west side of Clarke Road, north of Glen Erie Line known as 5379 Clarke Road. THE EFFECT of this By-law will be to allow a main dwelling and secondary dwelling on one lot for a period not to exceed three (3) years, ending January 17, 2022. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeals Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 18th DAY OF JANUARY 2019. KEY MAP MUNICIPALITY OF BAYHAM pr El ! tines Margaret Underhill Deputy Clerk/Planning Coordinator ii II Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 z T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhiWbayham.on.ca J, SUBJECT LANDS ii u l iim NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. 10,11HA4 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED V4.11 ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM 7-61. IN 15."4 APPLICANT: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Municipality of Bayham, in response to recent legislative changes, is considering an amendment to Zoning By-law No. Z456-2003. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 21st, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this by-law amendment is to define cannabis cultivation and processing facility use; and, to interpret standard-cultivation and processing of cannabis as an industrial use permitted in locations zoned for Rural Industrial (M2) and Urban Industrial (M4) uses. No key map is provided as the proposed amendment applies to the entire Municipality. THE EFFECT of this By-law will be to add definitions for cannabis cultivation and processing use in the Zoning By-law; to allow cannabis cultivation and processing uses in appropriate zones; and, to allow, where the use is limited in scale, micro-cultivation of cannabis use accessory to a main permitted use. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office, 56169 Heritage Line, Straffordville, Ontario. Dated at the Municipality of Bayham this 23rd day of January 2019. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(abayham.on.ca W: www.bayham.on.ca gjsYII4 , NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED troij�1 0,1b . ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM 4W t OA's'°I'tunity 1s`o APPLICANT: ED NICHOLS, 53834 VIENNA LINE TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 21, 2019 at 7:30 p.m. in the Municipal Council Chambers, 56169 Heritage Line, Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a 12,141 m2 (3 acres) parcel of land from an Agricultural (A1) zone to a site-specific Rural Residential (RR-XX) zone to permit an "animal kennel" in addition to the main residential use, in Zoning By-law Z456-2003. The subject lands are located at 53834 Vienna Line, north side, west of Woodworth Road. THE EFFECT of this By-law will be to allow an animal kennel, in the form of a small animal rescue facility, to house and care for a maximum of thirty (30) small animals, sheltered in an existing building and retain the existing dwelling. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 31St day of January 2019. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill s Deputy Clerk/Planning Coordinator QUfc�. Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 I a E: munderhill c�r,bavham.on.ca SUBJECT LANDS ti. W:www.bavham.on.ca 1 i L • 7 .111 ""` • Pf,a : •� GREEN LI o '�.� 0 , �, / 1 5 69 a 46 ORINTH $ J L7 L !g `EST LINE o O.p E rz} ,- J Q;`J L4� ( 4. 1111,11,.,''-'- ' 1CARSON LINE i yX CQ \-44,..:•,1, �o 0 Ti.i!iii la la < a y cc N!i; ORTH , EDEN LIN = 0 0�� HALL E,...:> 57024 ,r 0 T! SHADY EDEN 52637 LANE • 9 l`` ' 1'1 t ES Y.: 0Ti'E'RG R1DGE 5 Z _ ATE LINE BALDWIN „ LINE o- aE Mg' LINE a APL.E GROVE' r Nt . e - 46 Z LINE m;" 1.i::l R INCEIu ?/ `2', q- lE @,9� F INE Q LAa! 'Q0 �9 O ;'RID e! • -90•rT r LINE �; iiiiiii p �I .S. 2 58338 /L Hail ?. Q m �r PGE Ril� 0 �, ss,2. �� � p �, � 1 1 26x6 I ti, i.., IN)�S O m I —iiiiilifi : ,J LU U .STRAFF�> 'DVI"I LE c, LLI 0 3 . ° w D LINE m. 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P•RT BURWELL NEFstioRe .5,>B29 1��0� INNYHAAf fig, f rtunity Is The Corporation of the Municipality of Bayham NOTICE OF A PUBLIC MEETING CONCERNING THE PROPOSED DRAINAGE WORKS FOR BRANCH 'B' OF THE RICHMOND ROAD DRAIN IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that further to Chap. D.17, Section 41 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, February 7, 2019 at 8:00 p.m. at the Bayham Municipal Office, 56169 Heritage Line, Straffordville Ontario. THE PURPOSE of the meeting is to inform area landowners that Council will consider the enclosed Engineer's Report#218135 filed with the Clerk at the Bayham Municipal Office on January 7, 2019 regarding the proposed construction of Branch `B' of the Richmond Road Drain serving parts of Lot 111, Concession S.T.R., Municipality of Bayham. The work was initiated from a petition. ANY PERSON may attend the meeting and/or make a written or verbal representation in support of, or in opposition to the proposed drainage works by forwarding your comments to the Municipal Office prior to the meeting. ADDITIONAL INFORMATION relating to the proposed drainage works may be obtained by contacting the Drainage Superintendent, Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday—Friday 8:30 am —4:30 p.m. Dated at STRAFFORDV , in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 17t" s if January, 2019. P.ul Shipway CAOICIerk leppto(nev4- REPORT DEVELOPMENT SERVICES �j` 044 niffetAtgoo Ortunity Isil. TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: February 7, 2019 REPORT: DS-09/19 SUBJECT: BUILDING BY-LAW RATES & FEES BACKGROUND On December 18, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-09/14 re Proposed 2015 Fee By-law be received for information. AND THAT staff be directed to bring forward a Rates and Fees By-law for Council consideration. On December 18, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-120, being a by-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections (Building By-law). On December 18, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-125, the Rates & Fees By-law On July 21, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-48/16 re Rates & Fees By-law be received for information; AND THAT staff be directed to bring forward the Rates & Fees By-law for Council consideration. On August 18, 2016 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2016-059, being an amendment to the Rates & Fees By-law. The 2016 amendments to the Rates & Fees By-law included: • Removal of Large Item printing fees. A service the Municipality cannot provide. • Addition of previously established Over-Dimensional Load Permit Fees and Museums Bayham Fees. • Restructuring of Hall Fees THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-0XX A By-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspections and to repeal By-Law No. 2014-120, as amended WHEREAS Section 7 of the Building Code Act, 1992 empowers municipal Councils to pass by-laws respecting construction, demolition and change of use permits and inspections. AND WHEREAS the Council of the Municipality of Bayham is desirous of enacting a by- law under Section 7 of the Building Code Act, 1992. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS. 1. SHORT TITLE 1.1 This By-law may be cited as "The Building By-law". 2. DEFINITIONS 2.1 "Act" means the Building Code Act, 1992, as amended. 2.2 "Building" means; (a) a structure occupying an area greater than 10 square metres consisting of a wall, roof and floor, or any one or more of them, or a structural system serving the function thereof, including all plumbing, works, fixtures and service systems appurtenant thereto. It does not include the replacement of roofing metal or shingles nor minor repairs providing the structural system is not involved or altered. (b) A structure occupying an area of 10 square metres or less that contains plumbing, including the plumbing appurtenant thereto, (c) Plumbing not located in a structure, (c.1) a sewage system; or (d) structures designated in the building code. 2.3 "Building Code" means the regulations made under Section 34 of the Act. 2.4 "Chief Building Official" means the Chief Building Official appointed by the By-law of the Corporation of the Municipality of Bayham for the purpose of enforcement of the Act. 2.5 "Corporation" means the Corporation of the Municipality of Bayham. 2.6 "Farm Building" means a farm building as defined in the Building Code. 2.7 "Permit" means written permission or written authorization from the Chief Building Official to perform work regulated by this by-law and the Act. 2.8 "Plumbing" means plumbing as defined in Section 1(1) of the Act. 2.9 "Annual Maintenance Fee— Non Refundable" means where a Building Permit has been issued and the construction or demolition authorized by the permit is, as determined by the Chief Building Official substantially suspended or discontinued for a period of more than one year, an Annual Maintenance Fee shall be charged to the property roll as set out in the "Rates and Fees By-Law" as amended from time to time. 3. DUTIES AND POWERS OF THE AUTHORITY HAVING JURISDICTION. 3.1 The Authority having jurisdiction shall administer this by-law and keep records of all applications received, permits and orders issued, inspections and tests made, and shall retain copies of all papers and documents connected with the administration of this by-law, which will form part of the public records. 3.2 The Authority having jurisdiction may: 3.2.1 Enter any building or premises at a reasonable time for the purpose of administering or enforcing this by-law; 3.2.2 Cause a written notice to be delivered to the owner of any property directing him to correct any condition where in the opinion of the Authority having Jurisdiction, that conditions constitute a violation of this by-law; 3.2.3 Order the owner to stop work on the building, if it is proceeding in contravention of this by-law or if it is an unsafe condition; 3.2.4 Direct that tests of materials, devices, construction methods, structural assemblies or foundation conditions be made, or sufficient evidence or proof be submitted at the expense of the owner, where such evidence or proof is necessary to determine whether the material, device, construction or foundation condition meets the requirements of this by-law; 3.2.5 Revoke or refuse to issue a permit where, in its opinion, the results of tests referred to in clause 3.2.4 are not satisfactory; 3.2.6 Order the removal of any building erected or placed in violation of this by-law. 4. PERMITS 4.1. Classes of Permits with respect to the Construction of Buildings shall be as set out below: 4.1.1 Building Permit— Required under subsection 8(1) of the Act— may include sewage systems and/or plumbing and/or farm buildings and/or heating, ventilation and air conditioning permits; 4.1.2 Plumbing Permit— Formerly issued under by-laws made under the Ontario Water Resources Act. May be classed under building permit; 4.1.3 Conditional Permit—Authorized under subsection 8(3) of the Act; 4.1.4 Change of Use Permit— Required under subsection 10(1) of the Act; 4.1.5 Demolition Permit- - Required under subsection 8(1) of the Act. 4.2. To obtain a permit, the owner or his authorized agent shall file an application in writing on the form prescribed by the Chief Building Official, and pay the fee prescribed for such permit. 4.3. Except as otherwise permitted by the Chief Building Official, every applicant shall: 4.3.1 Identify and describe in detail the work and proposed occupancy to be covered by the permit for which the application is made; 4.3.2 Describe the land on which the work is done, by a description that will readily identify and locate the building lot. 4.4. Except as otherwise permitted by the Chief Building Official, every Application shall: 4.4.1 State the valuation of the proposed work including materials, the labour, and be accompanied by the required fee; 4.4.2 State the names, addresses and telephone numbers of the owner, authorized agent, architect, engineer, or other designer and constructor and; 4.4.3 Be accompanied by a written acknowledgement of the owner that he has retained an architect or professional engineer to carry out the field review of the construction where required by the Building Code, and; 4.4.4 Be signed by the owner or his authorized agent who shall certify the truth of the contents of the application; 4.5 Where a permit has not been issued and the information in an application changes, the applicant shall notify the Chief Building Official in writing of the changes. 4.6 An application for a permit may be deemed to have been abandoned and cancelled six (6) months after the date of filing, unless such application is being seriously proceeded with: 4.6.1 Where the construction of the building is, in the opinion of the Chief Building Official substantially suspended or discontinued for a period of more than one year, the Chief Building Official may revoke a permit. 4.7 No owner or authorized agent shall move any buildings into or within the Municipality of Bayham without first obtaining a Building Construction Permit and Moving Permit. 5 PLANS AND SPECIFICATIONS 5.1 When required by the Chief Building Official, every applicant shall furnish sufficient plans, specifications, documents and other information, including design calculations, to enable the Chief Building Official to determine whether the proposed construction, demolition, or change of use conforms to the Act and the Building Code, and any other applicable law. 5.2 When required by the Chief Building Official, every applicant shall furnish a site plan. Such site plan shall: 5.2.1 Indicate the lot size and dimensions of the property; 5.2.2 Show the dimensions of any building existing and proposed and its relationship to adjoining buildings, parking spaces and their location off street loading areas, location of driveways, landscaped areas, signs, fences and all other structures, drains and such other information as the Chief Building Official may require; 5.2.3 Indicate the proposed lot coverage; 5.2.4 Indicate the existing and finished grades and first floor elevations referenced to an established datum at or adjacent to the site in respect of which the application is made; 5.2.5. Show information relative to drainage; 5.2.6. Be prepared by an Ontario Land Surveyor (OLS) or Professional Engineer licensed to practice Engineering in the Province of Ontario, when grades, elevations and drainage is provided on the site plan; 5.2.6.1 The as-constructed top of foundation wall elevation shall be verified by an OLS or Engineer and written verification of the as-constructed top of foundation elevation shall be submitted to the Chief Building Official stating the as-constructed elevation is within reasonable tolerance of the proposed top of foundation wall elevation. Structural framing of the building shall not commence until such written verification has been received by the Chief Building Official; 5.2.6.2 The as-constructed finish grades, building elevation surface drainage of the building lot shall be verified by an OLS or Engineer and written verification of such grades and elevations shall be submitted to the Chief Building Official. The finish grades and elevations shall be within reasonable tolerance of the proposed grades, elevations and surface drainage. The letter of grading confirmation shall be referred to as a grading certificate; 5.2.6.3 Reasonable tolerance shall be considered to be plus or minus 150mm (six inches). 5.3 In lieu of separate specifications, the Chief Building Official may allow the essential information to be shown on the plans. 5.4 Plans submitted shall be legible and be drawn to scale upon paper or such other suitable and durable material as the Chief Building Official may require. 5.5 Plans and specifications furnished according to this By-law or otherwise required by the Act become the property of the municipality and will be disposed of or retained in accordance with relevant legislation. 5.6 Where a permit has been issued, application shall be made in writing to the Chief Building Official for any revision of the permit before any change is made. 5.7 Where application is made for a demolition permit under subsection 8(1) of the Act, the application shall: 5.7.1 Contain the information required by clauses 4.3.1 to 4.4.4; 5.7.2 Be accompanied by satisfactory proof that arrangements have been made with the proper authorities for the cutting off and plugging of all water, sewer, gas, electric, telephone or other utilities and services. 5.8 Where application is made for a conditional permit under subsection 8(3) of the Act, the application shall: 5.8.1 Contain the information required by clauses 4.3.1 to 4.4.4; 5.8.2 Contain the information, plans and specifications concerning the complete project as the Chief Building Official may require; 5.8.3 State the reasons why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted; 5.8.4 State the necessary approvals, which must be obtained in respect of the proposed building and the time in which such approvals were obtained. 5.8.5 State the time in which plans and specifications of the complete building will be filed with the Chief Building Official. 5.9 Every application for a change of use permit issued under subsection 10(1) of the Act shall be submitted to the Chief Building Official, and shall: 5.9.1 Describe the building in which the occupancy is to be changed, by a description that will readily identify and locate the building. 5.9.2 Identify and describe in detail the current and proposed occupancies of the building or part of a building for which the application is made. 5.9.3 Include plans and specifications which show the current and proposed occupancy of all parts of the building, and which contain sufficient information to establish compliance with the requirements of the Building Code, including : floor plans; details of wall, ceiling and roof assemblies identifying required fire resistance ratings and load bearings capacities. 5.9.4 Be accompanied by the required fee. 5.9.5 State the name, address and telephone number of the owner. 5.9.6 Be signed by the owner or his or her authorized agent who shall certify the truth of the contents of the application. 5.10 Where an application for a permit or for authorization to make a material change to a plan, specification, document or other information on the basis of which a permit was issued, contains an equivalent material, system or building design for which authorization under section 9 of the Act is requested, the following information shall be provided: 5.10.1 A description of the proposed material, system or building design for which authorization under section 9 of the Act is requested; 5.10.2 Any applicable provisions of the Building Code; 5.10.3 Evidence that the proposed material system or building design will provide the level of performance required by the Building Code. 6 FEES 6.1 Fees for a required permit shall be set out in Municipality of Bayham's "Rates and Fees By-law" as amended from time to time; 6.2 Where the fees are based on the cost or valuation of the proposed work regulated by the permit including the cost of all material, labour, equipment, overhead and professional and related services. The Chief Building Official may place valuation on the cost of the work and the applicant shall pay the prescribed fee before the issuance of the permit; 6.3 The permit fee may be recovered if the project is abandoned with a refund as set out in Schedule "A'; 6.4 A refundable security deposit in the amount of$1,500.00 shall be paid to the Municipality of Bayham at the time of building permit application. The deposit is to assure total completion of work required under the permit taken. The deposit will be held without interest until final inspection, the permit is closed and then will be returned in full. The security deposit will be required for building permits for construction of all dwelling units, all engineered buildings and to any building with an estimated construction value of$100,000 or more; 6.5 Despite the fees set out in the Municipality of Bayham Rates & Fees By- law, where a person commences regulated building activities without first having obtained a permit, the fees due and payable to the Corporation of the Municipality of Bayham shall be doubled and this shall be in addition to any remedy sought or imposed by law under the Building Code Act; 6.6 Annual Maintenance Fee annually added to the tax roll on all outstanding Building Permits that are dormant for more than one year. 7 TIME OF NOTICE OF INSPECTION, RESPONSIBILITY AND DUTIES OF THE OWNERS 7.1 The Person to whom the permit has been issued shall notify the Chief Building Official of: 7.1.1 The proposed commencement of construction of the building, two or more working days prior to the commencement thereof; 7.1.2 Any of the stages of construction specified in the building code, two or more working days in advance; 7.1.3 The completion of construction before occupation within two working days prior to occupation of the building; 7.1.4 The change in the class of occupancy of any building, or part thereof. 8 SEWAGE SYSTEM PERMITS 8.1 Sewage Systems covered by the Ontario Building Code are those systems with a design capacity less than 10,000 litres per day and which serve one lot; 8.2 A permit to connect to the Municipal Sewage System is required and the submission of plans detailing location slopes and materials used in the installation. An application will also be completed and an inspection of the new installation prior to back filling is required. If an existing septic system is to be abandoned to connect to the sewer, the following steps must be taken: (1) previously used septic tanks must be pumped out by a licensed pumpout operator (2) previously used septic tanks must be filled with sand, earth or broken down and backfilled or removed and properly disposed of. 9 ENFORCEMENT OF THE ACT AND REGULATIONS 9.4 As of April 6, 1998, septic standards enforcement became the responsibility of the Municipality as part of their enforcement of the Building Code. 10 PROVISION FOR OFFENCES 10.4 Any person who contravenes any provision of the Building Code Act, or the regulations of any by-law passed under the authority of the Building Code Act, is guilty of an offence and, upon summary conviction is liable to a fine of imprisonment, as provided by the Building Code Act. 11 BY-LAWS REPEALED 11.1 That By-Law No. 2014-120 and all amendments regulating construction, demolition and change of use permits and inspections be hereby repealed. 12 EFFECT 12.1 This By-law shall come into force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS XXth DAY OF XXXXXXXXX, 2019. MAYOR CLERK SCHEDULE "A" TO BY-LAW NO. 2019-011 REFUNDS: Pursuant to Part 6 of this By-law, the permit fees that may be refunded shall be a percentage of the fees payable under this By-law, calculated by the Chief Building Official as follows: a) 90 percent if administrative functions only have been performed; b) 80 percent if administrative and zoning functions have been performed; c) 60 percent if administrative, zoning and plan examination functions have been performed; d) 50 percent if the permit has been issued and no field inspections have been performed subsequent to permit issuance; e) $80.00 fee for each field inspection that has been performed after the permit has been issued will be deducted from all refunds; f) If the calculated refund is less than the minimum $80.00 flat rate, no refund shall be made of the fees paid. On September 21, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-098, being a by-law to amend the Building By-law for the purpose of doubling permit fees, where a person commences regulated building activities without first having obtained a permit. On January 3, 2019, in response to correspondence from the Ministry of Finance re 2019 Ontario Municipal Partnership Fund (OMPF), the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT as a result of potential 2019 Ontario Municipal Partnership Fund (OMPF) reductions staff be directed to bring back the following reports for Council consideration: • Updated Rates & Fees By-law • Development Charges Informational Report The purpose of this report is to inform Council of Building Permit fees and proposed changes to the same. DISCUSSION: The Ontario Building Code Act allows municipalities to pass by-laws to collect fees for Building Permits. The present Building Permit fee structure has not changed since 2014. In order to be competitive with the neighboring municipalities the following chart indicates the proposed fee changes to Building Permit Fees: Permit Type Bayham (Present) Aylmer Malahide Bayham (Proposed) Residential $0.80/ft2 $1.00/ft2 $0.92/ft2 $0.90/ft2 Dwelling Unit Decks, etc. $100 $200 $294 $150 Accessory $100 $200 $294 $150 buildings up to 300 sq ft Swimming pools $75 $294 $100 ICI Farm < 600m2 $.035/ft2 $0.43/ft2 $0.40/ft2 ICI Farm > 600m2 $0.25/ft2 $.037/ft2 $0.30/ft2 Modular Homes $0.50/ft2 $.060/ft2 Demolition $100 $186 $150 • The present minimum fee of $100 is proposed to be increased to $150 for all incidental permits. • Single unit dwellings (new houses) will increase from $0.80/ft2 to $0.90/ft2. • Accessory buildings change from 500 ft2 with flat rate of$100 to 300 ft2 with flat rate of $150. • Industrial, commercial, institutional (ICI) and farm buildings increase by $0.05ft/2. • Modular homes increase by $0.10/ft2. The following additional Building Permit fees are proposed: i. Work Order Title Registration Fee - $100: The Ontario Building Code Act was amended in 2018 to allow for Work Orders to be registered on property title. It is proposed to add a cost recovery fee of$100 to offset the fee for the title registration. ii. Building Permit Annual Maintenance Fee - $300 A sector wide issue exists with fully closing Building Permits. It is not unique to Bayham; all municipalities have this problem with various methods to deal with the issue. Historic Building Permits that are not closed create a liability issue for the Municipality. The Building Code Act allows the CBO to revoke a Building Permit if construction has ceased for more than a year. Rather than revoke stale permits it is safer, for the Municipality and the property owner, to have the building inspected and get it passed versus revoking a Building Permit and allowing an inadequately constructed building to be lived in and/or sold to an unsuspecting purchaser. Current practice is to send letters to Building Permit holders advising them of the outstanding Building Permit (greater than 12 months). To date this is non-productive as almost all are ignored. It is therefore proposed to impose an annual Building Permit maintenance fee of$300 which would be added to the property taxes of the subject property. What is proposed, is a process whereby a letter be sent to Building Permit holders advising of the issue at hand (Building Permit dormant for greater than 12 months). A thirty-day window will be allowed for the Building Permit holder to contact the Municipality for the required inspection. If after 30 days, there is no response a $300 annual Building Permit maintenance fee will be added to the subject property tax roll. This will continue on a yearly basis until the Building Permit is closed. The entire purpose of the process is to complete the required inspections on the building project and have the outstanding Building Permit closed. This process and fee has worked quite well for other municipalities. RECOMMENDATION 1. THAT Staff Report DS-09/19 re Building By-law Rates & Fees be received for information; 2. AND THAT staff be directed to provide public notice of proposed Building By-law Rates & Fees changes pursuant to the Ontario building Code Act; 3. AND THAT staff be directed to bring forward an amended Building By-law and Rates & Fees By-law for Council consideration. Respectfully Submitted by: /4/4,i t Bill Knifton - au S ,4r Chief Building Official CAO[, erk Drainage Superintendent v,poautivz :, ,,,t,- REPORT „,,,,„ ii \, ( DEVELOPMENT SERVICES ppul'tuni IS- 4°%1. TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: February 7, 2019 REPORT: DS-11-19 FILE NO. C-07/E09 SUBJECT: BRANCH 'A' OF THE No.1 DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Branch 'A' of the No.1 Drain. The final reading was given to Provisional By-Law# 2018-093 that provides for the construction of the Branch `A' of the No,1 Municipal Drain on January 3, 2019. The estimated cost of construction as per Spriets report # 218030 is $108,800.00+HST. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of January 29, 2019 at 2pm. The following tenders were received by closing: 1. A.G. Hayter Contracting Ltd. (received Tender Form and Certified Cheque in the amount of$15,641.00) tender in the amount of$138,413.00+HST to commence work on or before August 1, 2019 and to complete work on or before October 31, 2019. 2. Robinson Farm Drainage Limited (received Tender Form and Certified Cheque in the amount of$12,756.57) tender in the amount of$112,890.00+HST to commence work on or before February 15, 2019 and to complete work on or before May 30, 2019. 3. Cassidy Construction (received Tender Form and Bank Draft in the amount of $13,389.71.00) tender in the amount of $118,493.00+HST to commence work on or before June 1, 2019 and to complete work on or before October 1, 2019. DISCUSSION: The Engineer's estimated cost for construction of the works as contained within the report is $108,800. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $112,890 which is under 133% of the Engineers estimate; therefore, the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-11-19 regarding Branch 'A' of the No.1 Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Branch 'A' of the No.1 Drain, as submitted by Robinson Farm Drainage Limited, in the amount of$112,890.00+HST, with work to commence on or before February 15, 2019 and be completed on or before May 30, 2019; 3. AND THAT a by-law to authorize the execution of contract documents with Robinson Farm Drainage Limited be presented to Council for enactment Respectfully Submitted by: Bill Knifton a� •-•• ay Chief Building Official I CAOICIerk Drainage Superintendent iNNYHA.4 I /' 7---Th REPORT oc��`�`y DEVELOPMENT SERVICES Cartunity Is TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: February 7, 2019 REPORT: DS-10/19 FILE NO. C-07/ D9.19 Retsinas Roll # 3401-000-005-07400 SUBJECT: Consent Application E6/19 and E7/19 Retsinas BACKGROUND: Two consent applications were received from the Elgin County Land Division Committee submitted by Peter Retsinas proposing to sever two lots within the boundary of the hamlet of Corinth at 11248 Culloden Road, east side and south of Best Line. Parcel 1 has 25 metres of lot frontage, Parcel 2 has 28 metres lot frontage and each equal depths at 62.5 metres. The owner would retain 2.6 hectares (6.5 acres) of land. Lands are designated "Hamlet" on Schedule 'Al': Land Use of the Official Plan and zoned Hamlet Residential (HR(h1/h4)) on Schedule "B" Corinth in Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application in March 2019. DISCUSSION: The previous owner applied for the two lots in 2009 and the applications were supported by Council, granted by the Land Division Committee and lapsed at the end of the one year period with outstanding conditions for approval. The lots meet the "infilling" policies within the existing hamlet boundary of Corinth. One change from 2009 is the installation of a branch from the Mueller Drain whereby meeting the drainage requirement for both lots with an outlet at the east boundary. No further drainage works required. The applicant has provided water quantity and quality (bacteria only) testing results for the existing wells on the severed lots. Addiitonal quality test results on each well are required for any presence of nitrates and since the original quantity reports are dated 2009, updated results are needed to confirm the quantity. Staff Report DS-10/19 Retsinas 2 Please refer to the planner's memorandum dated January 24, 2019 for more detailed analysis. Staff and planner recommend support of the two applications with conditions listed in the staff recommendation. ATTACHMENTS 1. Consent Applications E6/19 and E7/19 Retsinas 2. IBI Group Memorandum dated January 24, 2019 RECOMMENDATION THAT Report DS-10/19 regarding the Consent Applications E6/19 and E7/19 submitted by Peter Retsinas be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E6/19 and E7/19 be granted subject to the following conditions for both applications: 1. Approval of a Zoning By-law Amendment to remove holding provisions "h1/h4" 2. Water quality testing results on the existing wells for nitrates meeting provincial standards, as a matter of public health and safety 3. Water quantity testing results on the existing wells to confirm the quantity meets residential use and provincial standards, as a matter of public health and safety 4. Municipal Lot assessments for septic analysis 5. Engineer design grading plan 6. Civic number signage for each lot 7. Confirmation from the County of Elgin for driveway accesses 8. Cash in Lieu of Parkland Dedication fee for each lot 9. Planning Report fee payable to the Municipality Respectfully Submitted by: Reviewed by: /1111 -%/a(//->( Margaret Underhill <T i. a' Deputy ClerkiPlanning Coordinator AOIClerk 1 hS -R ri nc\a_ Scan at l (q _C Ston S- n-r PE cwv, gin COUNTY OF ELGIN APPLICATION FOR CONSENT LAND DIVISION COMMITTEE 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner p E-r F_e_ RE--T--5 i Na Address (o 60A/ aa. -0.:A1 s-r4FiL7 wNi'1- iiLis"v-J6c-i71-A/Li0'91, Telephone Number h i^i (21 3 0 `7 Zo Email Name of owner's solicitor or authorized agent Address Telephone Number Email Please specify to whom all communications should be sent: Owners (')\--) Solicitor ( ) Agent ( ) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: Y. creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s), if known,to whom land or interest in land is to be transferred, leased or charged: UNGC11)Dulill (c) If a lot addition, identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality P,4'1I?vt] Concession No. j Lot(s)No. 4, Registered Plan No. Name of Street C U L L° h i;C"/ Street No.and/or 911 No. 1 i Z Assessment Roll No. T3 gut 00006 5G7 470 1 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (> If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) A Falx.C,F-k fi 1 Frontage `2.5 WI Depth 6 , 5". l'1 Area f 04`jtb// • fir Existing Use iC;t%�.i t;ti A,i//a 1- Proposed Use k Si P iv it i1 L vil•S,Y t>lll Number and use of buildings and structures on the land to be severed: U Existing Proposed AI k,i oti✓n i D l ? 8cAI1r.0 11_ k— (in i9 pip- 111 6. Description of land intended to be retained: (Accurate Measurements in Metric) CLI. i Frontage VI Depth 2 2 c.! kV) Area 2' S. LI,0 Existing Use cy-I D I iw/f?C Proposed Use R E5 19 J/1-i J)G Number and use of buildings and structures on the land to be retained: Existing F r_S 1 DWvN j i i✓ - I 'YJUSP ' gatre/l _ County of Elgin Proposed 450 Sunset Drive rr,�-d„nyra 5„1 Phone 519-631-1460 www.elgi n-county.on.ca Progressive by Nature' -2- 7. Number of new lots proposed (including retained lots) 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road, maintained all year (>' ) ( Municipal road, seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. (a) What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well (>) (X)- Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) )7 LulCi ) Other means (specify) e (b) If existing water supply is provided from a privately owned and operated individual/ communal well,the owner shall be required to provide written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. (Written confirmation to be attached to the Application) 10. (a) What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank (() O Privately owned and operated communal septic system ( ) ( ) Other means (specify) x (b) If existing sewage disposal is privately owned,the owner shall be required to provide written confirmation from a licensed septic installer that the system is in satisfactory operating condition. (Written confirmation to be attached to the Application) 11. When will water supply and sewage disposal services be available? e,„t,.L f1iO11J SGS-p lG ccJ2,J Us. F/c(.1, /1�,rti) 12. What is the existing Official Plan designation(s)of the subject land? 11 wk 13. What is the existing Zoning designation(s)of the subject land? N R. z-v.Ari, -3- 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No 5.4 Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application, describe how it has been changed from the original application 1� loci Icp. l 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No (b) If the answer to(a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes At No -(>(') If Yes, provide the previous severance File No. 18. (a) If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. NIA 19. (a) Are there any barns within 750 metres of the proposed severed lands? Yes ( ) No (›-c) i) Now used for livestock? Yes ( ) No (NC) ii) Capable of being used for livestock? Yes ( ) No (>4 (b) If there are livestock barns located within 750 metres of the dwelling on the retained lands a MDS 1 calculation is required to be submitted with this application for consent pursuant to Minimum Distance Separation (MDS)document-Implementation Guideline#6. 20. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (k No - 21. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes (7 ) No (k) If Yes, and known,specify the Ministry file number and status of the application • -4- 22. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes ( ) No ( ) If Yes, and known, specify the appropriate file number and status of the application 23. (a) Is the application consistent with the Provincial Policy Statement 2014 issued under subsection 3(1)of the Planning Act? Yes ( ) No (' (b) If Yes, identify policies from the Provincial Policy Statement 2014 to support this application ,for consent PP 24. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No If Yes, does the application conform to or conflict with the applicable provincial plan or plans 25. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 26. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. 27. DETAILED SKETCH: The application shall be accompanied by a detailed sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest municipal lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses, drainage ditches, river or stream banks, wetlands,wooded areas; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be created and shall comply with the Zoning By-Law setbacks; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be retained and shall comply with the Zoning By-Law setbacks; - the existing use(s) on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. -5- Dated at the c;L&(-1-, 1)7-f of U Al-1i;'t/L/ri this i g— day of (.9 h.en. 20 'v /te s SIGNATURE OF APPLICANT(S),SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We Pere ike-'Csr+.wts of the -COW1,) of \A-LsgN1 FSV,,,QG in the County of tn. otRO solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the TO u..)+J of r L v-L-soi,t,u g-G in the Coµ.ar%( o V-00-t• Signature this tc 4-k day of O _-ro ew, Signature 2014 /� l- 44A, Steph2(t John Evans,a Commissioner,etc., 4 l , 6, j Province of Ontario,for the 'V� `� V(�""` Corporation of the County of Elgin. A Commissioner, etc. Expires August 14,2021. If this application is signed by an agent or solicitor on behalf of art applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the detailed sketch described,with the responsible person, accompanied by a fee of- $1,250.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. 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Paco DA T E DECEMBER 18,2008 o., E `)I._y..114.1-1,4,,, nsn • ROAD A, O I BESANCr mr mN o:as"TME -LJNE. VcN CDNCfSSJDAIS 1Nr PART SCHEDULE `�A ' w D AND -JD PART LOT CON P.I.N. AREA AAT OE a PART OF 19..1 -,-'. / z a .ossa-o»z sauwv[METRESuEcs / PARTS,um COMPRISE PART or P.1.11.....139-0171 P, / NA1\0 // PI. ART OF LOT 6 COCESON 9 OF AN NSI E GAN�' �/ GEOGRAPHIC TOWNSHIP OF BAYNAM MUNICIPALITY OF $ BAYHAM // COUNTY OF ELGIN 0 .223 's ----------PART 2 Z y{ ae‘''' ''''.:.1.----..- riR-6101 I A B t_ as 1__ O !�� -.________- SCALE 1:400 20 .442 n O 8' METRIC 'sro R o°row' o o," ' oa"o mac:wo x O EI a KIM RUSTED SURVEYING LTO. Z of ¢ 0 O Op h kp7 PART 1 0 11R - 9107 . ssna Q07. 6 4 qq D,n 1. e" 9to TO b w1 1 ,yl 01 PART �a0(P,..w >-„` 06 Psvrr 719-2292 a s'sa •u ry s asT 3 w SWOON, Z - a.. .,,,b_ons �` xf 6,• , w vu rxsmyyWl Fi1M1s 88 y Vx a xn ssa 'B(P,. ry x) R g••d R2....30.Br(SI 3. .S. Wz&S)a-'1 SD ,0 4 ',','46 07 '2 PART m N I- u 0 . z -1 g .3 ' n V 9y SURVEYOR'S CERTIFICATE ' ry B ,.•, �J vti TM TM. Z a Ezso xewuna s,:of um i EVET,,OS SURVEY ANO PUN ARE R,S ACT AND TMc LAECT MO IN ND'ILES ACT ANO THE LI 90 Z (2)(2)-ENS svxvET WAS COMPLETED°x TME,RB D..D.DECEIT..MR Li Ar a 8 a PART DECEMBER 18,2008 . 2 CI o a DA. t/1 7 0 • _ �22 _� s SURVEYOR u �P "s u Z z ° m o 0a w A $F NOTES u > F:) m-SWIM.ARE ASTRONOMIC ANO ARE REFERRED To THE IEs,Exv LIMIT OT ," x lo w ro E ON DEMO.PLAN ItR-6101 HAM,.BEARING o< p e n1AP 8 to Vt.lItT EL EL LEGEND ver'w-w �___ TD o DENOTES su IRON ax RSST 0«iuw SET T FOUND s0'(P,e 1 ENOTESSTANDARD°NOLN DAR s ``�1 ice_ 0 W en) DENOTES ROUND IRON BART 1.45 B�2 d0 _I L] IVOxs OTgEl'igT1Z rB VWCH v O.Li °q , Drts .,Bus,EDAsmreru2c L. h)r� ONOTES DV09RD KAN 11R-at01 x PART 1 '„ oei+°°,06 ME°O.'M-.3 ' O D 71R 1 _ ^7 ts'I res DEPOSITED E0 LIR t,R zars X 79 7'"'• _.' P. gr4gIg 02000106 10ENTATER NUMBER Y^ __ _i i PART _____________________ KIM HUSTED SURVEYING LTD. 2 ONTARIO LAND SURVEYOR 11q - 70 60840? 1LLO 84 STREET. LSON80RC ONTARIO 378 2475 1.118000519-842-3638 FAX 519-8.2-3839 PROJECT: 08-8468 REFERENCE F.F.8 szs 01.Icm.1x.s.M �� yvo,7H w ILL n f 3 t7O' . Ministry of Well Tag No A 087504 Well Record r Ontario the Environment Regulation 903 Ontario Water Resources t % m Measurements recorded 0 Metric Imperial .lPage I,P of to `_Well'Owners ihformatroti a (Firstt-Name Last Name I Organization E-mail Address ❑Wed•Constructed' `"-')Q., `r\ 'i \s, by Well Owner Maltlln ddress{Street Numb))er/Nam(e) Municipality Province�^ Pppstal�lCode Telephone No.(Inc area code) \\., I( 11 (, l i O r_R!_ A U ifln-P%' i 0..\F)-kii r� A { aV F t i (�s� (L r lu I� r�r IJ 11 \ Nell 1 ocatrgn Y - I1 1�v /_ +�? �S t�t 31 ��/ c Address otff:Weli Location(Street Nu{tuber//,ame) TCo�wnshipt Lot Concession • \_ County{District/Municipality' City/Town/Village - Province - Postal Code / : *^(s Ce), ,A. r\ Ontario tiS i2R.f, UTfvlCocirdinates Zone Fasting � Northing �� Municipal Plan and Sublot Number- Other NAD 18 13 i tln(r )' 12(� I a? tyl P,`I ft?tr-rkC) yerourgen dna'6earainnma<eTlarar/rpalmonrrren4_t_o_n.21P1 ': 5P.RPR- 57,..g..:_ ? m,...vau- ,.._..,'".,.rrj .,,_-„ .,. .. • General Colour Most Common Material Other Materials General Description Depth(m/ft) From To .r'.fry r',t\ -A-ac)co i F • Ll c�{ t rte;n r t (r�:.! '; t.� t�'�e:.r e t.�v,� / . /5— `(J .- / f F"n C-r, t'-�•-.P.S'` / _co r A./A inn,, 0 r I` �r f • Annulla1 pace r..: . _. R silltsofl Well:Yidtd Testing s•' Depth Setat(m/ft)' Type of Sealant Used Volume Placed After!e,stlif well yield,water was: Draw Down Recovery From To (Material and Type) (m'RN) Clear and sand free Time Water Level Time Water Level / /'� C� r-6 F , a ,.-f 0 Other,specify (min)- WV (min) (mHt) O A.<n .\?�l:'�.r Static / If pumping discontinued,give reason: '4/.•Level. f • 1 i 1 7,,,_ Pum intake-set at(m/ft) 2 i 2 E Melhcd of Construction , 'Vlfell iTse ', Pumping rate Cumin/GPM) 3 3 j ® ble Tool ❑Diamond 0 Pu he > 4 1 4 r-�" 0 Commercial 0Not used 0 Rotary(Conventional) 0 Jetting UUDemestic ❑Municipal ❑Dewatering Du anon of pumping i 0 Rotary(Reverse) 0 Driving 0 Livestock ❑Test Hole 0 Monitoring 6 hre+ min 5 5 I 0 Boring 0 Digging 0 Irrigation ❑Cooling&Air Conditioning Final watervelend of pumping(m/it) 10 10 I 0 Air percssslon 0 Industrial ❑Other,specrfy ❑Otherspecfy .. If flowing give rate(!/min/GPM) 151 15 Coifsfl•Ircfiorklliiti d 2iStitri S trs;of Well*:4 1v 20 1 20 Inside Open Hole OR Material Wall Depth(m/ft) _! 'Water Supply ! Recommended.pump depth(rnNt) Diameter -(Galvanized,Fibreglass, Thickness ❑Replacement Well 25 1 25 (cm/in) Concrete,Plastic,Steel) (fin) From To _ ❑Test Hole xrr''�� / Recommended pump rate q -1 i _v2 r y, ❑Recharge Well p/min/GPM) - 30 1 30 �''�4�- Ci ! Y ❑Dewatering Well r. O40 fd 1- 90 0 Observation and/or ' Well production(Orlin/GPM) Monitoring Hole r), P''-- 5o \'( 50 �Alteration .r (Construction) D,,iis—,sin/ffecte f 0 Abandoned, •.lJYes ❑No 60 60 Insufficient Supply C6nstnrchot�Record Sci2en = - �% ❑Abanone Poor - Outside Material Depth(m/ft) Water Quality Plea[[a provide a map below following instructions on the back. Diameter. (cNn) (Plastic,Galvanized,Steel) Slot No. From To 0 Abandoned,other, f1 i / 7 specify �. t • S.' f^o.t. PI 4(e) 4/�o t❑Other,specify — _ _ . sWater'abetails 1 r ` „'lfolebrarre#er • * t Water found at Depth Kind of Water.[fresh 0 Untested Depth(m/ft) Diameter • 1 (\.� 7 f(j . From To (cm/in) t l 44.11 (m/ftf[Gas ❑other,specify "� / Water found at Depth Kind of Water:❑Fresh 0 Untested U j.imay r y 11 -Z /{'/_ (m/ft)❑Gas ❑Other,specify P er r O Water found at Depth Kind of Water:❑Fresh❑Untested P' I r "' (m/ft)❑Gas ❑Other,speci(y s...; l�,;e\� / ---0 - Well Contractor aid Weil'-fechntcla rTnformatror L Business Name of Well Coritradtor Well Contractor's Licence No. '` — -•"- �� ` t E)rw.r..-..t4. ) 1:\ Ss L. l 16. 13 IL / t Business Addison(Street NLm er/Name) Municipality Comments: ,S.1.11 `? PCe'5' _.-7, (•'n t! f" t-Lk;,�P , Province. - - Postal Code Business E-mail Address Well owner's Date Package Delivered r 1Viitls Use-nlyLi - JVk1 IL✓SIc r-d��, information Bus.Telephone No.(inc.area code) Name of Well Technician(Last Name,First Name) package ita:1' No (, ) r` -1rt "-. delivered y y I Y I y M I M I D I D iz�, �.`� -�: I a I`�I %Lv 4 I6 1,C) N occ f)cf✓._ A Date Work Completed Well Technician's Licence No. Signature of Technic'n and7o n#ac or D Ite Submitted. ,] ¢ ❑Yes 11 I i I i-> I 17.--,-1:.0 ..-.,�.,c� �^_^�",. `^'I�li.l.e 14 I'Y'11,I P, f2 No , "fLv le I•'I 4ii I t I he ReceNed '' 0506E(4220071- a/ Contractor's Copy ®Queens PdnterforOntario,2007 - - Public Sante Public Health Laboratory-London Health publique 850 Hi hbu L Cr' Ontario Ontario g ryAve.,5thFloor PARTNERS TOR HEALTH „„„~.,,,,POUR LA„„TF London,ON N5Y 1A4 Bacteriological Analysis of Drinking Water for Private Citizen,Single Household Only Analyse bacteriologique de I'eau potable-Particuliers,Ménages unifamiliaux seulement Submitter's Name and Mailing Address! Location of Water Source! Nom et adresse postale de I'auteurde la demands d'analvse Emplacement do la source d'eau PETER RETSINAS 6 9 11248 65 CONCESSION ST W 11248 CULLODEN RD TILLSONBURG,ON N4G IR6 BAYHAM ON N5H2R3 ELGIN 2231 Specimen details/Details sur I'echantillon: Barcode/Code a barres:011037864 Purification system used(e.g.W,filtration,etc.)?/ No!Non Phone#/#tel.:519 983 0372 Systeme depuration ulilis8(p.ex rayons UV,filtration,etc.)? Date/Time Collected/Date/heure du prelevement:2018.12-20 10:00:00 Authorized by(Position)/Autorlse par(Position) Date/time Received/Date/heure Requ le`:2018-12-21 13:57:00 Dr.Vanessa Gray Allen(Chief,Medical Microbiology) Specimen Note!Note sur I'echantillon: This specimen was received in good condition unless otherwise statedJA moins d'avis contraire,I'echantillon etait en bonne condition au moment de la reception. . Test results/Resultats d'analyse: { � t,.,, v Public Sante Public Health Laboratory-London G /9 Health publique 850 Highbury Ave.,5th Floor I Ontario Ontario London,ON N5Y 1A4 (_,OMrZllacc PARTNERS FOR NEA,TN PARTENA,PES POUR LA SANTE Bacteriological Analysis of Drinking Water for Private Citizen,Single Household Only I p Y j.�.�, r lz�1 Analyse bacteriologique de Peau potable-Particuliers,Menages unifamillaux seulement 1 '` Submitters Name and Mailing Address I Location of Water Source Nom et adresse postale de rauteur de la demands d'analyse Emplacement de la source d'eau . 3.0. a3? -L cry PETER RETSINAS 6 9 ! 11248 65 CONC ST 11248 CULLODEN TILLSONBURG,ON ?MG*MS BAYHAM ON.N5H2R3 ..,.:I ELGIN su_ ._ ._c x2231' Specimen details/Details sur I'echantillon: Barcode I Code a barres:009756874 Purification system used(e.g.w,filtration,etc.)?/ No/Non Phone#/#tel.:519 983 0372 Systeme depuration utilise(p.ex.rayons W,filtration,etc.)? Date/Time Collected/Date/heure du prelevement":2018-10-29 11:45:00 Authorized by(Position)/Autorise par(Position) Date/Time Received:Dats/houre Rugu le:2018-1040-13:33:00 Dr.Vanessa Gray Allen(Chief,Medical Microbiology) Specimen Note 1 Note sur l'echantillon: This specimen was received in good condition unless otherwise stated./A moins d'avis contraire,I'echantillon etait en bonne condition au moment de la reception. Test results/Resultats d'analyse: Total Coliform CFU/100 mL/Coliformes totaux UFC/100 mL 0 E.coli CFU/100 mL/E.coli UFC/100 mL. 0 Interpretation/Interpretation: The presence of coliforms may be indicative of a contaminated water supply.Given the vulnerability of well water to external influences,it important to test water frequently.Consult local health unit for information if required. La presence de coliformes peut etre revelatrice dune source d'eau polluee.L'eau des puits etant susceptible d'être degradee'par des facteurs extemes,it est important de la faire analyser fro quemment.Consultez le bureau local de sante publique pour plus de details,si necessaire. Date of Analysis/Date de['analyse: 2018-1040 - - Date Read/Analyse effectuee le:2018-1031 - - Please Note/Pare de noter cis qui suit: These results relate only to the sample tested./Le rdsultat obtenu se rapporte seulement a cet echantillon d'eau analyse. Note:This water sample was only tested for the presence of both Total Coliforms and E.coli(ISO/IEC 17025 accredited tests)bacterial indicators of contamination by Membrane Filtration.The sample was not tested for other contaminants,including chemical contaminants,and therefore may be unsafe to drink even when there is no significant evidence of bacterial contamination.Contact your local public health unit for information on testing for other contaminants./Remarque:Cet echantillon d'eau n'a Ste analyse que pour deceler(par un laboratoire accredits conformement a la norms ISO/IEC 17025)la presence des coliformes total=et des batteries collibacillaires, indicateurs de contamination par filtration sur membrane.L'echantillon n'a pas ete taste pour d'autres contaminants,y compris les contaminants chimiques et,par cons quent,reau pout She impropre ala consommation memo lorsqu'il n'y a aucune preuve significative de contamination bacterienne..Veuillez communiquer ayec le bureaude sante publique de vote Iocalite pour vows renseigner au sujet de['analyse visant a delecter la presence d'autres contaminants. lithe reported client information does not match the information you supplied on the form please contact the PHO Customer Service Centre. Telephone:1-877-6044567 or 416-235-6556 or E-mail:customerservicecentre@oahpp.ca.For operating hours see our website www.publichealthontario.callabs./Si les information sur le client indiquees ne correspondent pas aux informations que vous avez foumles sur le fornulaire,veuillez communiquer avec le Service a la clientele de SPO par telephone au 1- 877-604-4567 ou 416-235-6556,ou par couriel au customerservicecentre@oahpp.ca.Pour connaltre les heures d'overture,veuillez consulter notre site Web a www. publichealthonlario.callabs. End of report/Fin du rapport *A11 time values are EST/EDT/routes les heures soot exprimdes en NNE ou en HAE. Print Date/Date d'Impression:2018-10-31 Page 1 of 1 LIMS Report#:29851214 2 Ontario Date Reported/Date du rapport':2018-10-31 19:46:02 X_SingleSampleOPHL_WATPRIVATE.rpt orldClient.dll E 6/Y Otter ille Septic service Invoice 246042 Nlilldale Road Date Invoice# Otteo ille._ON NOJ1R0 201841-19 513 519-983-0653 519-879-9755 PeterRetsinas 11248 Culloden Road Description Amount Pump and inspect septic system at 11248 Culloden Road At time of inspection two compartment concrette septic tank and field bed in good working order Sales Tax Summary Total Tat 0.00 Total 50.00 GSTMST No. 831758015 • 11/19/2( AS A metes�� 4_ �n 21 oest on S ((;���/ ( 1 ct �eC� Z 5-pa W OL OF�LUni rizau. _ • APPLICATION FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner p L'T-f i�i s'i rv/?S Address (-,c &,i "7- 1 f i c‘-).. 5-7- 't/LGSv,✓h,_r2/ Telephone Number 5 I 1 ' 1S b I'7 Email N4G (0,, Name of owner's solicitor or authorized agent — Address Telephone Number Email Please specify to whom all communications should be sent: Owners (>' Solicitor ( ) Agent ( ) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: )C creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s), if known,to whom land or interest in land is to be transferred, leased or charged: (ti\14( v cIJ (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality os if/4) bv) Concession No. Lot(s) No. Registered Plan No. Name of Street C'LA i1.01)f-/✓ Rcrq p Street No.and/or 911 No. I i 2 L d Assessment Roll No. 3 (b) Are there any easements or restrictive covenants affecting the subject land? i Yes ( ) No (. If Yes,describe the easement or covenant and its effect: i"i 5. Description of land intended to be severed: (Accurate Measurements in Metrics ( . c( , 0,1.J, ' f Frontage g VV Depth b Area .j �!k. /14 1 Existing Use R r.Ci D E,V i i(L Proposed Use P•E,57.0 s=fes"'!Tq Number and use of buildings and structures on the land to be severed: Existing /J i:,vJ rf 1 L '1 e, d(C D in/ 4P1-€ P2-11^ ,e- 1I R.—9 °i 9 Pi1Pr 2 Proposed 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage ?,6; (0 Depth 2).q, 1,v,) Area 2 e Existing Use IZ k�i(J'e,v7/ Proposed Use Number and use of buildings and structures on the land to be retained: Existing i1 It'10U, A \ county of Elgn Eliglneerlug Sewi�ea Proposed 450 Sunset Drive St.Thomas,0n N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature -2- 7. Number of new lots proposed (including retained lots) 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) Municipal road, maintained all year ( ) Municipal road, seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. (a) What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well (<) (><-) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) • Other means (specify) x (b) If existing water supply is provided from a privately owned and operated individual/ communal well,the owner shall be required to provide written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. (Written confirmation to be attached to the Application) 10. (a) What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( (>< Privately owned and operated communal septic system ( ) ( ) Other means (specify) (b) If existing sewage disposal is privately owned, the owner shall be required to provide written confirmation from a licensed septic installer that the system is in satisfactory operating condition. (Written confirmation to be attached to the Application) 11. When will water supply and sewage disposal services be available? (A) ti'l. 15 n(a w 12. What is the existing Official Plan designation(s) of the subject land? l-(Ao4LEi 13. What is the existing Zoning designation(s) of the subject land? (-f k' I^ R ta.S+ h t~,N--f i 1 r. L(. o rrl C 14 -3- 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes (0) No (!) Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 1 e 0 15. If this application is a re-submission of a previous consent application, describe how it has been changed from the r�gal application ig Icq 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No (>‹) (b) If the answer to (a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (>c-) If Yes, provide the previous severance File No. 18. (a) If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. (a) Are there any barns within 750 metres of the proposed severed lands? Yes ( ) No i) Now used for livestock? Yes ( ) No ( ii) Capable of being used for livestock? Yes ( ) No (7 ) (b) If there are livestock barns located within 750 metres of the dwelling on the retained lands a MDS 1 calculation is required to be submitted with this application for consent pursuant to Minimum Distance Separation (MDS)document-Implementation Guideline#6. 20. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (7, ) No ()() 21. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (\--)- If Yes, and known, specify the Ministry file number and status of the application -4- 22. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes (�) No ( ) If Yes, and known, specify the appropriate file number and status of the application 23. (a) Is the application consistent with the Provincial Policy Statement 2014 issued under subsection 3(1) of the Planning Act? Yes ( ) No ( ) (b) If Yes, identify policies from the Provincial Policy Statement 2014 to support this application for consent 6 leYr1e Q2 24. Is the subject land within an area designated under any provincial plan or plans? Yes (/ ) No (y) If Yes, does the application conform to or conflict with the applicable provincial plan or plans 25. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 26. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. 27. DETAILED SKETCH: The application shall be accompanied by a detailed sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest municipal lot line or landmark, such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses, drainage ditches, river or stream banks, wetlands,wooded areas; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be created and shall comply with the Zoning By-Law setbacks; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be retained and shall comply with the Zoning By-Law setbacks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. -5- Dated at the Ii L Z. v c/ c-r Z e of this —,� '( day of, 20 /1 SIGNATURE OF AP LICANT(S SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION IMIe t`TF of the -o W�J of or)6u vt_c in the County of O >L F0RTp solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the `TO v.)13 of -r u—so,J�U in the co ,ra'1--1 a - o Signature this I 'S-ON day of C2LAoe.c 20 t S Signature -6-Avi StephenEvans,a Commissioner,enc.. /.1 / Provinceorraof noftheo,ou the ( '4_(,..t,,.�. Corporation of the County of Elgin. A Commissioner, etc. 'Expires August 14,2021. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the detailed sketch described,with the responsible person, accompanied by a fee of— $1,250.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. 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Ad,';o*".dr..i.kfk, :,,'...,•,w-rd;.,,,2A---,iV,.•"',..g .44v1..4,1-qi,4-f*,-.1. ' ,';,‘,:',V''.41,::”....,t".t,rt e,7,P;',70,0.4.,,,.,,A,I,,-ti • I "D msDEPRux ElunnEs PLAN 11 R— E:14ACRECEIVED ANTI SITED 0A7 DECEMBER 18,2008 I.2..,j j/���I((If 1,1,4 ROAD .41 J OWANC= BE 2 -lElf rs_—__ VNO T11F5 DHSU OF FENN ] °Pn"� BEST 1NE�CEN �pNCrSSIDNg �o { PART SCHEDULE ora.w ,,� J AN PART LOT CON P.I.N. AREA PART OF 1S651 / = 6 .309-0172SOMME RORER PARTS 1 ANC 1 COMPRISE PART OF PON.36119-0172 �A�+oNA\- // PLAN OF SURVEY OF - PART OF LOT 6 GA�A9 AN / CONCESSION GEOGRAPHICTOWNSH/P OF BAYH / AM s MUNICIPALITY OF s - --- BAYHAM O COUNTY OF ELGIN c0 'Es /ART 2 Z I i6^1`j 1-1R-8101 I A v6 60 __________ `----_________ SCALE 1:400 10 >o m o a METRIC E1ET"%ro m fDNEEi eT wvmx e>"0]Epe"AND CAN o I-- Y o a KIM HUSTED SURVEYING LTD. Z D am 0 oI a0) 4, PART Y 10 11R 0 s 8101 4 8 ON. ,:r.9,,, 5559 -` . 4 1] `• 143 � o "610 4. • PAM- 3 "kg. taa,(P1,,u)w ass a`Pwuic syi>N .. - Q _ .I. 01660 2292 o ' '. ec'`t.•. 6 w ERnr m wsrqu ar E.1DDz> 8 g „ B E 05.00 1oa>e(P1, 4 to v° •0 x 0 1 "(S) .4a, ' .r 0 O o6� L7 FE s PART • • w F UT 0 h 1 U 'a n = Z -1 ' Q a o n ° 9� SURVEYOR'S CERTIFICATE I•' N s 2D w �J 22 (1)-5115 SURI con, VEY AND PUN Pnc CORRECT AND IN ACcaro.N�E 61111 p THE 1016015 4i.1x1:601111505 ACT AND PE LAND'MES AU AND 111E LI T; 61590 r>,ullays uADE uxDE110x0 LI k = W • s (2)-11110 50x6110 WAS COMPLETED ON 119E ISO DAV Cr CEDEI600.2006 U M 0 L.g s PART DECEMBER 18,2008 L a 2 $ n. ons KW %MED u e 8's z 4Z ,6 a rSto w x x a. o w D q -1 szsoa 4 D '.E' NOTES U a n 01 BEARINGS100ARE 5 00051u 014 000001FD MN REFERREDl0--60 HTMNx005TERN WI OF 0. NG OF 4 xao0108E D W w " QA`s ,...7., 8 U 8 .6 011 - 05 LEGEND xo]1px0 00 w =- TES SURVEY MONUMENT FOUND ����t LD 11 DDEN�Dres IRON BAR a'6) gi" L 9D OENo 2000 01 101050 E n __`� 0 LI (M(O1177 OENo1EIR 5 Kum ROM x�i SEL ~� u (MS) DEN0 5 TiE11, 005011 1O i) GN VA150AN 01 1 W 9OR0�1 Pll) DENOTES EPOST D PUN 11R-6101 R 0 PART }}j( Eli OEP�TD PVN lir-illi t P--2193 8 g .1 717 _ 1.129"si ENOTTEES DDEE MEASURED x 1-6u6 2475 SEI - DENOTES PROPERTY IOFNTFlFR NUMBER r , sq {' F'" t L T PART 2 ----------------`_ ." KIM R�ASTED Ro LANDRVE ENGG L . SURYOR YYRON- 30 RAMC(S1REET,1ILLSON8URO ORTARIC 8440 3J8 2475 PHONE 519-842-3638 F800 815-5,2-3836 ,PROJECT: 08-8468 REFERENCE F.F.8 551 w lu.lx.sx ,4.. (Jt(1 r7 vc,w.-0--v ,3-0(.. r ti tilt_ . :Ministry of Well Tag No.(Pia A 087501 gven-Record fir" Ontario the Environr9ent . . Vegulation:903 Oritario Water Resources Act ),.... Measurements recorded to: 0 Metric flremperial Or Oc.--).c ID 1 Page ! of I '-' VOlttAil0•,0tWkligt-M.g.0-0:1=t-AkgRAM§.TIM,t3S-T4915WSM111Frga-di.M;a:Zgig.1:V-WKirRZV:1Fkaaiaf: I First Name • Last Name/Organization E-mail Address 0 Well Constructed Li en e.( fs,e. t, by Well Owner Mailing Address(Street Number/Name) Municipality Province Postal Code Telephone No.(Inc.area code) I I fi'Cci 6(fi I n.J.e„ .. .., R'i 11:-,Ie( f4,,,h(A.,,,, • OA- 141s-N121ast 1 6 14 1314/al . )(if:0.ga. ,i__.p.o.ca.,zi.. •,•L'i5',:g.g6k4iri,ARI3P4,4151;:Mg.:EM,A.NriMkiePiSM:3;Ngalg.31fgkiiall5.inEY15,I4:E, Zii: \ AddressofWell Location.(Street Number/Name) : • •''•• ToWnship— • ••' •- - — Lot 6,-F :• Concession /1,112,i hciAL, & rIA61A0,.er i. „ , 7 iu c County/District/Municipality City/Town/Village Province Postal Code ),0 ( if-k Ontario /145,0 p,,R Is UTM Coordinates Zone Fasting Northing Municipal Plan and Sublot Number Other _ NAD 1 81 3 I 115?1 014N%14).111241)q,12.-4-1 P.Y.grgRfrc.felF44.0:5,e9T.c.,_!21911.4W71140.1. Y.t!.e.1, Se.T.Is7. a?Fev.t-.".. —,...r.,',---------,,,-.-------ur-.-- '-- ---• - ----- General Colour Most Common Material Other Materials General Description From To Depth(rn/ftr olljFV 10 5- 0 (1)k'\ ..,„...-r /9 -7 /5i•'4‘V:..k g, CA CAy is 53 " I 53 6/3 r. a t -/- sr,, '?, . 1005Q. • . • . • . . . _ .. . _,• . . . .•,..::::..,,:.,,,:•. -2:::,,-,,-.:,:,-,::-,•7.:•!,,,,•:,,,,-....:•:-...,:•,,,,Tmemotwat.5,F,5;75,K.:,,,,,,,,.„,-„,,,„....;••:-.:„.„, 844k4ifiNell:lieliCTittfrj;04:::',.., Depth Set at(ml?) Type of Sealant Used Volume Placed .Afterstof welf yiekt,water was: Draw Down Recovery From To (Materiel and Type) . (mill??) .aClear and sand free Time Water Level Time Water Level C ,--i--n 0 b, ,,3 'A-D -3 t ,c r- . 0 Other,specify (min) PM_ (mm) (not?) n'in , ij / If pumping discontinued,give reason: Teat e)..... . 1 _--- - ,- . 1 • Pump'intake pet at(no' 'I 2 I 2 i 3 I . 3 „" --*1-• •-.,,.-..-1-, Pumpina rate(I/min/GPM) lVigrth•W.WtgOil*-14figig53,1gW X`Y'bif.r.,M101100..$0'K'2:;- :Minl';4':,;?:-. pr\ , /- 3 i El<able Tool• 0 Diamond 0 F.,,,tublic 0 Commercial D Not used 4 i 4 Duration of pump. D Rotary(Conventional) 0 Jetting rUttornestic 0 Municipal. D Dewatering I. ..-- , I 5 Li Rotary(Reverse) ['Driving El Livestock• 0 Test Hole D Monitoring /.. hrs+ min 5 I DI Boring 0 Digging 0 Irrigation 0 Cooling&Air Conditioning Final water_leveJ end of pumping(mII) 10 , 10 0 Air percussion 0 Industrial S S- El Other,specify . [ j Otner,speci4, If flowing give rate(I/min/GPM) 15 15 /1.)g . . •1:::..'::---i:',3't.T ' OettifeiSrinitfarliiielligiFi::17,4Wei,:.7; i.':‘'V-dtli07-4,011A' ----- 20 ..,I 20 Inside Open Hole OR Material Wall . • Depth(ml?) &'Water Supply Recommendedopump depth(m/ft) • 116.7 Diameter (Gelvaned,Fibreglass, Thickness 0 From To Replacement Well V •25 g-.. 25 (cm/in) Concrete,Plastic,Steel) (crrinn) c Di Test Hole ' a • 51'I.. ...., Recommended pump rate 1 ... ... ,/,.. SC- 0 Recharge Well (I/min/GPM) ,..., n EY\ 30 30 "---' 0 Dewatering Well .'. 5 4'r ' . . 0 Observation and/or VVell prodAction(Umin/GPM) 40 40 Monitoring Hole *srr' 50 50 0 AJteration si (Construction) Di.2-ftted? 0 Abandoned; '."Hi Yes 0 No. 60 60 .::',1•11•,--,,-11f.-i;':::`,1F;;;11,::•.'01016,Sitiictlinilteiitra,46-Itiaii1;1'-!;' 1 , 11t.01,15,111rajfnfidled,Poor -111::' Outside Mat . Depth(mm-fl) Water Quality Please provide a map below following irtructions on the back. erial Diameter (Plastic,Galvanized,Steel) slot Na From To E Abandoned,other, i (cm/in) specify lk' , ,.., . ... — - 1 •3"'"r _54A . IA_ S:5- 6 0 D Other,specify E-r-rtsi to 4- welt -=•-•:.,.-• :',•,,7,,:.:-P-, .,,,-;;-[::10.10a---Yetaw:-,:,.,:iP!,:qi,-:,:- ,,i , i-iworaiii-eoi., :,.o.'.,:..,, WateJound at Depth Kind of Watec Fresh OUntested Depth(m/ft) Diameter .. ,2-5".) - 1 ' S...? OnIfti OGas 0 Other,specify From To (cmfin) L(0 Water found at Depth Kind of Water:[i]Fresh D Untested 0 (40 0 • L./ (m/ft)0Gas DOther,speci _s- fy 6) 60 , - _.. -- Water found at Depth Kindof Water:flFresh flUntested ' -‘ _ „____---- (WIT0) Gas 00ther,specify . ' .g':.,A111:.4 Oktta:00(01411011)06117Mhti:mkortermik .:,: „,..:4)..:. t lff---7r---1 Business Name of Well Contractor , Well Contractors Licence No. r---, 114/ rtiTUST-1)- Business Address(Street Number/Name) Municipality Comments: cp-,1,64 Tess,/ 1.-,,-e ('\,,,X,\\,-ge_ • Province ' Postal Code ' Business E-mail Address ' 0 f\ k- 1)101/-,a3 IC) _- _ — Well owner's Date Package Delivered ;;..1cIfflikigiti),Peep.nAkk17:-,,,:-, Bus Telephone No(incarea code) Namf Well Technician(Last Name,First Name). pacinformation kage 1 Y11Y 1m 1I D1 D 7,421Z11,9911:717-3-1, ACdit No [C11171-117175170 I t5 Ko.C.0 1),-,/:8.- . . • detivered Y Y M ,.. Dat Work Completed Well Technician's Licence Na Signatuce of Technician nd/or Contractor Rate Submitted 0 Yes 1--C 0 1 0 6 l'a-43--U.., /4--- . EH° a-RR ik 't4ti'IAD -.iiwob.;,•.,;-: : ,::::•..,;•.; 0506E112/20071 Contractor's Com, 42 Queen's Printer for Ontario,2007 Public Sante Public Health Laboratory-London Health publique 850 Highbury Ave.,5th Floor Ontario Ontario PARTNER,,o„REAL. P.w.E„.,,,.o.,.,. London,ON N5Y 1A4 Bacteriological Analysis of Drinking Water for Private Citizen,Single Household Only Analyse bacteriologique de l'eau potable-Particuliers,Ménages unifamiliaux seulement Submitter's Name and Mailing Address/ Location of Water.Source/ Norn et adresse postale de I'auteur dela domande d'analyse Emplacement de la source d'eau PETER RETSINAS 6 9 11248 65 CONCESSION ST W 11248 CULLODEN RD TILLSONBURG,ON N4G 1R6 BAYHAM ON N5H2R3 ELGIN 2231 Specimen details/Details sur I'echantillon: Barcode!Code a barres:011037942 Purification system used(e.g.UV,filtration,etc.)?/ No/Non Phone#/#tel.:5199830372 Systeme d'epuration utilise(p.ex.rayons UV,filtration,etc.)? Date/Time Collected!Date/heure du prelbvemene:2018-12-20 00:00:00 Authorized by(Position)/Autorise par(PosIUon) , Date/Time Received/Date/heure Requ le':2018-12-21 13:57:00 Dr.Vanessa Gray Allen(Chief,Medical Microbiology) Specimen Note/Note sur I'echantillon: This specimen was received in good condition unless otherwise stated./A moms d'avis contraire,I'echantillon etait en bonne condition au moment de la reception. The Time Collected is reported as midnight because.the actualtime was not provided./Le temps indique est minuit parce quo = le temps reel n'a pas ate fourni. --- The time of collection was missing. PARCEL#2 ?6,k166 i1 I Test results/Resultats d'analyse: Total Coliform CFU/100 mL I Coliformes totaux UFC/100 mL 0 E.coli CFU1100 mL/E.coil UFC/100 mL 0 Interpretation/Interpretation; The presence of coliforms may be indicative of a contaminated water supply.Given the vulnerability of well water to external influences,it is important to test water frequently.Consult local health unit for information if required. La presence de coliforrnes peut etre revelatrice d'une source d'eau polluee.L'eau des puits etant susceptible d'etre degradee par des facteurs externes,it est important de la faire analyser Ire quemment.Consultez le bureau local de sante publique pour plus de details,si necessaire. Date of Analysis/Date de('analyse: 2018-12-21 - Date Read/Analyse effectuee to:2018-12-22 - - Please Note/Priers de noter ce qui suit: These results relate only to the sample tested./Le resuhat obtenu se rapports seulement a cot echantillon d'eau analyse. Note:This water sample was only tested for the presence of both Total Coliforms and E.coli(ISO/IEC 17025 accredited tests)bacterial indicators of-contamination by Membrane Filtration.The sample was not tested for other contaminants,including chemical contaminants,and therefore may be unsafe to drink even when there is no significant evidence of bacterial contamination.Contact your local public health unit for information on testing for other contaminants/Remarque:Cet echantiaon d'eau n'a ate analyse quo pour deceler(par un laboratoire accreditb conformement ala name ISO/IEC 17025)la presence des colifornes totaux et des batteries cellibaclllaires, indicateurs de contamination par filtration sur membrane.L'echantillon n's pas ate testa pour dautres contaminants,y compris les contaminants chimlques et,par cons(' quent,Peau pout etre impropre ala consommation meme torsqu'ii ny a aucune preuve significative de contamination bacterienne.Veuillez communiquer avec le bureau de sante publique de votre localite pour vous renseigner au sujet de('analyse visant a detector la presence d'autres contaminants. lithe reported client information does not match the information you supplied on the form please contact the PHO Customer Service Centre. Telephone:1.877-604.4567 or416-235-6556 or E-mail:customerservicecenbe(d/oahpp.ca.For operating hours see our website www.publichealthontario.callabs./Si les informations sur le client indiquees ne correspondent pas aux informations quo vows avez foumies sur le formulaire,veuillez communiquer avec le Service ala clientele de SPO par telephone au 1- 877-604-4587 ou 416-235-6556,ou par couniel au customerservicecentre(yoahpp.ca Pour connaltre lea heures d'ouverture,veuillez consulter note site Web a C . publi chealthontario.ca/abs. • End of report/Fin du rapport :All time values are EST/EDT/(outes les heures sont exprimdes en HNE ou en HAE. Print Date/Date d'impression:2018-12-24 Page 1 of 1 LIMS Report#:30314857 iF Ontario Date Reported!Date du rapport':2018-12-24 18:40:54 X_SingleSampleOPHL WATPRIVATE.rpt Qa-iu,itv\e8 Public Ontario I Sante Public Health Laboratory-London (i1 Hea.lth Ontaripublique 850 HighburyAve.,5th Floor lo London,ON N5Y 1A4 (.1)((1 (.. piQei, PARTNERS FOR PESETA 'AAUP/Are"PAAR TA SANTE Bacteriological Analysis of Drinking Water for Private Citizen,Single Household Only CU II I I rtZ(L6( Analyse bacteriologique de l'eau potable-Particuliers,Menages unifamillaux seulement Submitteris Name and Matting Address/ Location of Water Source/ Nom et adresse•°stale de l'auteur de la demands d'anal se Em•tacement dela source d'eau Fust Ari,Last Narns/P1611.411,iIi gn Cie fsmille Lut,itottessoion/mild,.conr.ssslon Ememsoos,L0001#/011• 4 PETER RETSTNAS 6 9 11248 ' gileSt oddress iAdrssse mom:psis Street address I Adrease rnurncreala 65 CONC ST • 1/248 cuLLoDEN TILLSONBURG,ON N4G 1R6 BAYHAM ON N5ti2R3 count',/•Corot, ELGIN H.0,1 -1 i c so burssu de,earn&2231 ow Specimen details/Details sur Pechantillon: BarcCuie/Code A barres:009756874 Purification system used(e.g.UV,filtration,etc.)?/ No/Non Phone#/#tel.:519 983 0372 Systeme apuratlon utilise(p.ex.rayons UV,filtration,etc.)? Date/Time Collected I Date/heure du preletrement*:2018-10-29 11:45:00 Authorized by(Position)/Autorlai par(Position) Date/Time Received/Date/hours Regu le*:2018-10-30-13:33:00 . Dr.Vanessa Gray-Alfen(ChiefMledical Microbiologyj Specimen Note/Note sur Pechantillon: This specimen was received in good condition unless otherwise stated./A moins d'avis contraire,rechantillon etait en bonne condition au moment de la reception. Test results/Resultats d'analyse: Total Conform CFU/100 mL I Coliformes totem(UFC/100 mL E.coli CFU/100 mL/E.coil UFC/100 mL 0 Inte nitagor_ Lafle retation: The presence of conforms may be indicative of a contaminated water supply.Given the vulnerability of well water to external influences,it is important to test water frequently.Consult local health unit for information if required, La presence de coliformes peut etre revelatrice dune source d'eau polluee.L'eau des putts etant susceptible d'être degradee par des facteurs extemes,11 est important de la faire analyser fre quemment Consuitez le bureau local de sante publique pour plus de details,si necessaire. Date ofAnalysis/Date do Panalyse: 2018-1040 Date Read/Analyse offectuie le:2018-1041 Please Note!Priere de noter cc qui suit: These results relate only to the sample tested./Le resultat obtenu se rapports seulement a cot achanallon rfsau analyse. Note:This water sample Was only tested for the presence of both Total California and E.coil(1SOnEC 17025 accredited tests)bacterial indicators of eontaminafion by Membrane Filtration.The sample was not tested for other contaminants,including chemical contaminants,and therefore may be unsafe to drink even when there is no significant evidence of bacterial contamination.Contact yaw local public health unit for information on testing for other contaminants/Remarque:Cot echantillon deau n'a 6t6 analyse qua pour at:e'er(par un laboratoire accrediba conformernent ala norme ISO/IEC 17025)N presence des coliformes totem et des bacteries collibacillaires, indicateure de contamination par filtration sur membrane.L'achantillon n'a pas eta testa pour d'autres contaminants,y cornetts les contaminants chimiques et par cense quent,Peas pent etre impmpre a la consommation mama lorsquil n'y a aucune preuve significative de contarninaton bacterienne.Veuillez communiquer avec le bureau-de sante publique de volts Ncalite pour vous renseigner au sujet de'analyse visant i datecter la presence dautres contaminants. If the reported client information does not match the information you supplied on the form please contact the NO Customer Service Centre. Telephone:1477-604-4667 or 416-235-8558 or E-mail:customerservicecentre@oahee.ca.For operating hours see our website%WAv.publishealfhontario.canabs,/51 lea informations sur le client indiquees no Correspondent case=infonnations qua vous avez foumies sur le formulaire,veuillez communiquer mace Service a la clientele de SPO par telephone au 1- E177-6044567 ou 418-238-8558,Cu par courriel au customersenriciacentretgoatme.ca.Pour connaltre les haunt's d'metre,veuillez consulter note site VVeb a www. .ublichealthontario.ca/las. End of report/Fin du rapport *All riffle values are EST/EDT/routes les heunes son t exprimees en HNE ou en RAE _ _ __.__ Print Date/Date d'Impresslon*:2018-10-31 Page 1 of 1 LIMS Report#:29851214/9;>cnNrio _ . Date Reported/Data du rapport*:2018-10-31 194602 X_SingleSampleOPHL WATPRIVATE.ret orldClient.dll Otte �lle Septic service Invoice n 246042 Milldale Road Date Invoice# Otternille,ON NOJIR0 2018-11-19 513 519-983-0653 519-879-9755 Peter Retsinas 11248 Culloden Road Description Amount Pump and inspect septic system at 11248 Culloden Road At time of inspection two compartment concrette septic tank and field bed in good working order Sales Tax Summary Total Tax 0.00 Total $0.00 GST/HST No. 881758015 11/19/2( IBI GROUP I 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 I ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 24, 2019 From Paul Riley, CPT Project No 3404-708 cc William Pol, MCIP, RPP File Subject Peter Retsinas- 11248 Culloden Road -Applications for Consent E06/19 and E07/19 1. We have completed our review of two consent applications submitted by Peter Retsinas for lands located at 11248 Culloden Road, east side and south of Best Line. The applicant is requesting consent to create two new lots of 1,964 m2 and 1,742 m2; and to retain 2.6 ha (6.5 acres) of land. The lands are designated Settlement Area and Agriculture on Schedule"Al": Land Use of the Official Plan of the Municipality of Bayham. The lands are zoned holding Hamlet Residential (HR(hl/h4)) on Schedule"B" Corinth in Zoning By-law Z456-2003. 2. The proposal is to create two new residential lots along Culloden Road. The severed lands are vacant and the retained lands comprise a dwelling and accessory building. Most of the retained lands are outside of the Hamlet boundary and are used for growing crops. Parcel 1 has lot frontage of 25 m (82 feet), lot depth of 62 m (205 feet) and lot area of 1,964 m2 (0.4 acres). Parcel 2 has lot frontage of 28 m (91 feet), lot depth of 62 m and lot area of 1,742 m2 (0.4 acres). The retained lands have a lot frontage of 36 m (118 feet), lot depth of 224 m (734 feet) and lot area of 2.6 ha. 3. The consents were previously approved by Council on November 5, 2009 and subsequently granted by the Elgin Land Division Committee file E79/09 and E80/09, however, the consent was never finalized and the approval lapsed. 4. The subject lands are located in the Hamlet of Corinth to which "settlement area" policies apply. The proposed consents are consistent with Provincial Policy Statement 2014 Section 1.1.3 Settlement Areas as the settlement area is the focus of the proposed growth and development, and the vitality and regeneration of the Village is promoted by allowing for the expansion of the built up area for residential purposes. 5. The criteria for conditional approval of new lots by consent are outlined in Section E1.2.3.1 — General Criteria of the Elgin County Official Plan. The Elgin County Land Division Committee must be satisfied that the proposed lots meet the following criteria: a) The proposed lots will be directly accessed via Culloden Line, an opened public road maintained year-round. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—January 24,2019 b) Culloden Road (County Road 46) is a County Road which accommodates direct driveway access within the Hamlet of Corinth. c) Based on a desktop review of recent Google Streetview imagery there are no anticipated traffic hazards associated with the sightlines along Culloden road and the driveways will be in keeping with the existing residential nature of the road. d) The proposed lots have adequate size to meet all the frontage and setback regulations of the Zoning By-law. The lots are consistent with the minimum lot area of 1,393 m2 and minimum lot frontage of 22 m. A dwelling or buildings constructed on the new parcels should meet the minimum setback regulations. e) The lands are zoned HR in keeping with the proposed use, single detached dwellings are permitted in the HR zone. f) The owner will provide private sewage system and private water services upon construction. The applicant will provide confirmation of sufficient water quantity and quality for each of the new lots. g) The applicant will enter into Mutual Drain Agreements with the retained lands for each lot as needed. h) The interior retained lands are outside of the Hamlet boundary are not intended or designated for future residential development. i) There are no significant natural heritage features associated with the subject lands. j) The applicant will provide confirmation of sufficient water quantity and quality for each of the lots and show that the development will not have a negative impact on water in the surrounding area. k) The applicant will provide engineering reports addressing adequate stormwater management for the development lands. I) The consents conforms to the Municipality of Bayham Official Plan. Further analysis of Official Plan policies is included in a below section. m) The proposed consent lots will conform to Section 51 (24) of the Planning Act, as amended. The proposed consent conforms to the County of Elgin Official Plan. 6. Municipality of Bayham Official Plan Section 4.2.2 Residential Uses policy encourages new residential development to consolidate in existing settlement areas by filling in the vacant areas and locating new residential development adjacent to existing built up areas. The proposed lots fill in a vacant area within the built up area of Corinth consistent with the policy. 7. Official Plan Section 4.4.2 indicates that the principle land use function of Hamlets shall be for clusters of non-farm residential development in the form of single detached dwellings, and other low to medium density types of dwellings. Section 4.4.2.2 sets out the criteria for proposals for new single unit dwellings in designated "Hamlet" areas. Consideration of the criteria of the Section includes: a) The proposed lots require private water and septic services to provincial standards. IBI GROUP MEMORANDUM 3 Municipality of Bayham—January 24,2019 b) The proposed lots front on Culloden Road, a road of adequate standard of construction for driveway access. c) The proposed lots have the effect of infilling within the existing developed area and they will fill in the strip of single detached dwellings to the south and north along Culloden Road. d) The proposed lot configuration is appropriate for residential use and have adequate land area to accommodate private water and sewer services. The lot configuration meets the minimum lot area and lot frontage regulations of the Hamlet Residential (HR) zone. e) The lots have direct access to Culloden Road, however, the driveways will be in keeping with the other accesses along Culloden Road and the speed limit is reduced within Corinth. f) No traffic hazard is anticipated due to reduced speeds within Corinth and Culloden Road is flat and straight with adequate sightlines. g) The creation of the lots will not be interfere with access to interior agricultural lands. The retained lands include adequate frontage for access to the remainder of the parcel designated to continued agriculture use. h) Not applicable. The proposed consents are consistent with the Municipality of Bayham Official Plan. 8. The existing Hamlet Residential (HR) zone allows single detached dwellings. The proposed lot area and lot frontage exceed the minimum requirements set out in the By- law. The shape and configuration of the lots is adequate to allow for the appropriate siting of single detached dwellings. The proposed lot layout provides adequate lot area and lot frontage to meet the regulations and is in conformity with the Zoning By-law. 9. Section 3.3 Holding Zones requires an amendment to the Zoning By-law in order to remove a Holding Zone. The subject lands currently have a h1/h4 holding zone symbol. The purpose of the holding zones regulating the subject lands are as follows: a) h1 Purpose: To ensure public health and safety, an agreement with the Municipality, or the satisfying of conditions of severance, which address impacts of new development to the applicable proposed water supply system and/or sewage treatment and disposal system; and which may include issues relating to water capacity, water quantity, water quality, and financial costs will be required prior to the removal of the"h1" zone symbol. d) h4 Purpose: To ensure parcels of land do not become landlocked, proof of access to a public right-of-way by the proponent will be required prior to the removal of the "h4"zone symbol. The applicant must apply for a Zoning By-Law amendment to remove the holding provisions. 10. Based on the above review of the proposed consent applications E06/19 and E07/19, we recommend approval with the following conditions: 1. The applicant provide engineer design storm water management, drainage and grading plans. IBI GROUP MEMORANDUM 4 Municipality of Bayham—January 24,2019 2. That the applicant enter into Mutual Drain Agreement(s) if required by the County. 3. The installation of private wells with test results showing water quality and quantity for residential use that meets provincial standards. 4. The applicant provide a survey of the lands. 5. That the applicant purchase civic numbering signage for the new lots. 6. That the applicant provide a Planning Report Fee payable to the Municipality of Bayham. 7. The applicant provide parkland dedication of 5%, or cash-in-lieu, of parkland dedication. Pad Reg IBI GROUP Paul Riley, CPT Consulting Planner to the Municipality of Bayham Municipality deATTI E~ Municipality of COTE Sac postal/P.O. Bag 129, Mattice, Ont. POL 1TO A (705) 364-6511 — Fax: (705) 364-6431 December 11th, 2018 Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto, ON P5G 2E5 Attention: Honourable Steve Clark, Minister Honourable Minister, Re: Paragraph 4 of the Declaration of Office Section 232 of the Municipal Act, 2001 (Ontario) provides that a person cannot take a seat on the council of a municipality until he or she takes the declaration of office on the form established by the Minister for that purpose. In its current version, the declaration of office contains a statement whereby newly elected members of Council promise and declare their faith and allegiance to the Queen. Said statement is considered by many as irrelevant to the current political state of affairs, while many others find it simply offensive. The Municipality of Mattice—Val Cote recently passed the enclosed resolution requesting that your Ministry amend paragraph 4 of the Declaration of Office in order to address these very legitimate concerns. Sincerely yours, Marc Dupuis Mayor Encl. Resolution no.18-190 Municipalite de MATTI E- 4 4 Municipality of COTE Epl" Sac postal/ P.O. Bag 129, Mattice, Ont. POL 1TO ►,, A� (705) 364-6511 — Fax: (705) 364-6431 '' Meeting no. 18-15 Resolution no.18-190 Date: December loth,2018 Moved by: Daniel Grenier Seconded by: Steve Brousseau WHEREAS the requirement for members of municipal Council to be faithful and to bear true allegiance to the Queen is considered by many to be outdated and representative of a different era, and; WHEREAS said requirement can go against or be contrary to an individual's culture, principles and beliefs, and; WHEREAS said requirement presents an obstacle for some individuals who would have otherwise been willing to run for Council and serve at the municipal level of government; NOW THEREFORE BE IT RESOLVED THAT the Ministry of Municipal Affairs and Housing and its Minister modify the wording of paragraph four of the Declaration of Office to make it more inclusive and representative of the times, and; BE IT FURTHER RESOLVED THAT the Ministry consider replacing paragraph four of the Declaration of Office with the following wording: 1 will be faithful and bear true allegiance to my country, Canada, and to its three founding nations"", and; BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to the Ministry of Municipal Affairs and Housing, to the Premier of Ontario, Doug Ford, to our provincial and federal parliament representatives, Guy Bourgouin and Carol Hughes, and to all Ontario municipalities. Carried / Defeated Deferred Mayor, Marc Dupuis Presiding Officer Recorded Vote (unanimous unless indicated below) Name Yeas Neas Abstention Dupuis, Marc Brousseau, Steve Grenier, Daniel Lemay, Richard Malenfant,Joyce Certified by: Guylai a Coulom e,C.AO/Clerk 1=11.411111•411.. ONTARIO FARMLAND TRUST PROTECTING FARMLAND FOREVER January 15, 2019 Michael Helfinger Intergovernmental Policy Coordination Unit 900 Bay Street, Hearst Block, 7th floor Toronto, ON M6H 4L1 RE: EBR Registry# 013-4293 for input on the proposed Bill 66,Restoring Ontario's Competitiveness Act, 2018 Ontario Farmland Trust(OFT) is a not-for-profit organization whose mission is to protect and preserve Ontario farmlands and associated agricultural, natural, and cultural features of the countryside. OFT achieves this through direct land securement, stewardship,policy research and education to benefit all Ontarians. Thank you for the opportunity to submit feedback on the proposed Bill 66,Restoring Ontario's Competitiveness Act, 2018. OFT has played an active stakeholder role in the development of policies that support a prosperous, sustainable and permanent farm sector, including those contained in the Growth Plan, Greenbelt Plan, and Oak Ridges Moraine Conservation Plan. In an effort to continue working with the Province to develop responsible planning policies that support the agri-food sector, OFT has detailed its concerns regarding Schedule 10 of the proposed Bill 66,Restoring Ontario's Competitiveness Act, 2018, in the following document. Ontario's agri-food sector is a major economic engine for the province. In terms of job creation and economic growth, a 2018 report confirmed that the agri-food sector contributes over$39 billion to Ontario's GDP and employs more than 820,000 Ontarians in the supply chain [1]. This contribution is overwhelmingly significant in rural areas, where roughly 12% of the GDP and 10% of rural jobs are attributed to the farm sector [2]. Ontario is also positioned favourably to attract agricultural and manufacturing investment because it is a global leader in the agri-food industry and houses one of the largest agri-food hubs in North America. This, in turn, generates growth in employment and GDP. OFT believes that, as currently written, the Open-for-Business Zoning By-law proposed within Schedule 10 of Bill 66 places the agri-food sector and its substantial economic benefits at an unacceptable level of risk. If adopted it will jeopardize the economic contributions of the agri- food sector and expose rural areas to greater economic vulnerability. As such, OFT recommends that Schedule 10 be removed from Bill 66. It is critical that all Acts that protect the permanency, health,productivity, and profitability of Ontario's farmland and the agri-food sector are retained in full and without exception. Ontario Farmland Trust, c/o University of Guelph,SEDRD, Guelph, ON N1G 2W1 (519) 824-4120 ext. 52654 I info@ontariofarmlandtrust.ca Iwww.ontariofarmlandtrust.ca 1 1=11.411111•411.. ONTARIO FARMLAND TRUST PROTECTING FARMLAND FOREVER The following sections provide greater detail regarding Schedule 10's threats to the farm sector and suggests alternative actions to improve the province's business environment while attracting agri-food investment. Threats to the Farm Sector Schedule 10 of Bill 66 and the Open-for-Business Zoning By-law(OFB-ZBL) could open up for development farmland that is either currently protected(e.g. through the Greenbelt Plan) or is outside of projected municipal growth areas. This negatively impacts the agricultural sector in a number of ways. Schedule 10 of Bill 66: • Threatens to pave over and permanently destroy productive farmland. Only 5% of the Canadian land base is prime agricultural land, the majority of which is in southern Ontario and contributes to the success of the Province's agri-food sector. Ontario is already losing 175 acres of farmland every day, a rate that could increase under the proposed OFB-ZBL. The loss of this land to non-agricultural uses is irreversible and negatively impacts Ontario's economy, food security, and agri-food investment potential. • Risks farmland fragmentation and the dismantling of the agricultural system. A successful agri-food sector relies on a healthy farm sector, which requires access to a contiguous agricultural land base with a system of supportive infrastructure, agricultural services, distributors, and processors. This requirement is recognized by, and is being addressed through, ongoing municipal-level processes to implement the Agricultural System for the Greater Golden Horseshoe. Development approvals outside of strategic growth areas that are delineated in Official Plans and in conformity with the Provincial Policy Statement, Growth Plan, Greenbelt Plan, etc. will fragment and destroy the systems required by the farm sector. As farmland and the agricultural system is fragmented by conflicting land uses, the viability of agricultural enterprises and the agri- food sector is reduced or eliminated. • Will dramatically inflate farmland prices as speculation and land banking increases and further reduce affordability for farmers. Sustaining large swaths of contiguous, affordable farmland is crucial because land ownership provides the long-term, land use certainty that is required for farmers to make investments in their property and business. This contributes to a stronger agri-food sector and more attractive investment environment. • Introduces conflicting land uses adjacent to land used for agricultural purposes. This disadvantages both producers and those on adjacent properties because of the nature of agricultural activity, which generates noise, odours, and dust, and involves the use of slow-moving farm machinery and hazardous materials. Ultimately, introducing incompatible land uses makes it more difficult for farmers to continue running financially Ontario Farmland Trust, c/o University of Guelph,SEDRD, Guelph, ON N1G 2W1 (519) 824-4120 ext. 52654 I info@ontariofarmlandtrust.ca Iwww.ontariofarmlandtrust.ca 2 = ,•.r11.. ONTARIO FARMLAND TRUST PROTECTING FARMLAND FOREVER sustainable farm businesses, can interrupt normal farm practices, and can create conflict with neighbors. • Re-introduces uncertainty around the permanent protection of land for agriculture and agribusiness.Uncertainty about the ongoing protection of land for agriculture discourages investment in agriculture and leads to a deterioration in the resource and the agricultural community associated with it. Given that the best agricultural land is largely located in areas experiencing growth pressures, this uncertainty and the resultant reluctance to invest in agribusiness,will weaken the agri-food sector. Furthermore, the lack of public consultation will result in farmers being unable to provide feedback, challenge decisions, and advocate for the ongoing viability of their business. • Increases the agricultural sector's vulnerability to the adverse effects of climate change. Studies in Ontario indicate that the effects of climate change will be dramatically different across the province and that heat and water stress will likely have negative impacts on agricultural productivity [3,4]. The agricultural and natural lands threatened by the proposed OFB-ZBL help to offset these negative impacts by providing services including carbon storage and flood management. Re-introduced land use uncertainty would also reduce farmers' incentive to invest in on-farm adaptive and mitigative technologies and practices. Actions to Improve Ontario's Business Environment As currently proposed, the OFB-ZBL is unnecessary and does not appropriately solve the issues it seeks to address. Numerous studies report that there is already enough employment land designated for growth out to 2031 and beyond, meaning the provisions within the OFB-ZBL meant to open up land previously unavailable for development are unnecessary. For example, a 2017 Neptis Report notes that 85% or 87,440 ha of Designated Greenfield Area in the Greater Golden Horseshoe is unbuilt [5], and a 2017 study from Simcoe County indicated that across its 16 municipalities,there were 1,514 ha of excess employment lands to accommodate anticipated growth out to 2031 [6]. These planning horizons can be extended well beyond 2031 when growth is managed through intensification [7]. Existing planning resources, including Official Plans, already allow municipalities to respond to employment opportunities on currently designated lands and direct growth in a strategic and appropriate manner. Municipal polices are developed based on substantive amounts of work supported by public consultation and should not be pre-empted by the OFB- ZBL. The proposed OFB-ZBL disregards the importance and necessity of coordinated, comprehensive planning to maintain and protect the integrity of regional systems, Ontario Farmland Trust, c/o University of Guelph,SEDRD, Guelph, ON N1G 2W1 (519) 824-4120 ext. 52654 I info@ontariofarmlandtrust.ca Iwww.ontariofarmlandtrust.ca 3 1=11.411111•411.. ONTARIO FARMLAND TRUST PROTECTING FARMLAND FOREVER including the agricultural system. Current provincial policies address strategic planning processes at a regional level and should not be bypassed or undermined under any condition. While the OFT is opposed to the currently proposed Open-for-Business Zoning By-law we acknowledge that there are other actions that can be taken to improve the business environment in the province and attract investment in the agri-food sector, which include: • Coordinating the actions of provincial ministries so they work as a team to facilitate appropriate development • Adopting an online `single portal' approach to planning applications, approvals, and communications between government agencies and applicants • Providing greater recognition and promotion of the agri-food sector as an economic engine in the province • Promoting job creation and investment opportunities that recognize and support agricultural business potential in rural areas. Farmland is rural employment land and employment in one sector should not place jobs at risk in another, which is the current reality of Schedule 10 given the risks it will create for agricultural viability. • Creating land-use certainty by using existing planning or policy tools to permanently protect critical sector resources including farmland and the agricultural system. The OFT is eager to work with the provincial government to achieve this vision. Thank you for this opportunity to share our recommendations and feedback on the proposed Bill 66,Restoring Ontario's Competitiveness Act, 2018. We believe that Ontario has an opportunity to position itself as a national and global leader in strategies that blend environmental/farmland protection and economic growth and is capable of setting an example of how economic prosperity need not be at the expense of the environment. We invite discussion and welcome any questions you might have regarding our submission. We look forward to working with you further. Most Sincerely, C.:14.197.))44/4411 Kathryn Enders Executive Director Ontario Farmland Trust Ontario Farmland Trust, c/o University of Guelph,SEDRD, Guelph, ON N1G 2W1 (519) 824-4120 ext. 52654 I info@ontariofarmlandtrust.ca Iwww.ontariofarmlandtrust.ca 4 1=11.411111•411.. ONTARIO FARMLAND TRUST PROTECTING FARMLAND FOREVER References: [1] Ontario Federation of Agriculture. 2018.Agriculture Matters—A Guide for Municipal Councillors and Staff. https://ofa.on.ca/resources/guide-for-municipal-councillors-and-staff/ [2] Ontario Federation of Agriculture. 2013. Economic Contribution of the Ontario Farm Sector 2013. https://ofa.on.ca/resources/economic-contribution-ontario-farm-sector-2013/ [3] Ontario Centre for Climate Impacts and Adaptation Resources.N.d. Agriculture: in a changing climate. http://www.climateontario.ca/doc/factsheets/Agriculture-final.pdf [4] Tant&Reynolds. 2003. Impacts of Recent Climate Trends on Agriculture in Southwestern Ontario, Canadian Water Resources,28(1). [5] The Neptis Foundation. 2017.An update on the total land supply: even more land available for homes and jobs in the Greater Golden Horseshoe. http://www.neptis.org/sites/default/files/land_supply_briefs_2016/an_update_on_the_total_la nd_supply even_more land_available_for_homes_and jobs_in_the_ggh.pdf [6] County of Simcoe. 2017. Phase 2 -Employment Land Budget 2017. https://www.simcoe.ca/dpt/p1n/growth [7] The Neptis Foundation. 2013.Implementing the Growth Plan for the Greater Golden Horseshoe:Has the strategic regional vision been compromised? http://www.neptis.org/sites/default/files/growth_plan_2013/theneptisgrowthplanreport_final. pdf Ontario Farmland Trust, c/o University of Guelph,SEDRD, Guelph, ON N1G 2W1 (519) 824-4120 ext. 52654 I info@ontariofarmlandtrust.ca Iwww.ontariofarmlandtrust.ca 5 mrArtTown of Orangeville � Orange lle 87 Broadway,Orangeville,Ontario,Canada L9W 1K1 //kraut charm Dy,iamit rp•„«.• Tel:519-941-0440 Fax:519-941-9569 Toll Free: 1-800-941-0440 ►vww.orangevil#e.ca Corporate Services January 17, 2019 Via Email The Honourable Doug Ford, M.P.P., Premier of Ontario, doug.ford@pc.ola.org The Honourable Christine Elliott, M.P.P., Deputy Premier of Ontario, Minister of Health and Long Term Care, christine.elliott@pc.ola.org The Honourable Steve Clark, M.P.P., Minister of Municipal Affairs and Housing, steve.clark@pc.ola.org The Honourable Sylvia Jones, M.P.P., Minister of Community Safety and Correctional Services, sylvia.jones@pc.ola.org Andrea Horwath, M.P.P., ahorwath-qp@ndp.on.ca Dear Sir/Madam: At the Town of Orangeville Council Meeting on January 14, 2019 Council passed the following resolution: Whereas the protection of the integrity of the Green Belt is a paramount concern for our residents; And whereas the continued legislative protection of our water— groundwater, surface water and waterways— is vitally important for the current and future environmental health of our community; And whereas significant concerns have been raised by residents, community leaders and environmental organizations such as the Canadian Environmental Law Association (CELA), that provisions within Bill 66 will weaken environmental protections as it "...will enable municipalities to pass "open-for business"zoning by-laws that do not have to comply with..."important provincial environmental statutes; And whereas an "Open for Business"by-law may be approved without public consultation; And whereas provisions within Bill 66 may allow exemptions from municipal Official Plans; And whereas the Town of Orangeville's Official Plan represents not only a significant investment of taxpayer resources but reflects our community's collective vision for current and future planning; And whereas our Official Plan clearly designates land that is environmentally protected; And whereas our Official Plan also provides clearly designated land to meet future employment land needs; Visit our Website at u'irm.arungeville.ca Now therefore be it hereby resolved: 1. That Orangeville Town Council opposes planned changes to the Planning Act in the proposed Bill 66 that may allow for an "open for business" planning by-law. 2. That the Government of Ontario be requested to reconsider the proposed changes to the Planning Act included in Bill 66 which speak to the creation of the open-for- business planning by-law. 3. That notwithstanding the future adoption of Bill 66, the Town of Orangeville will not exercise the powers granted to it in Schedule 10 or any successor sections or schedules to pass open-for-business planning by-laws. 4. That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs and Housing, the Honourable Christine Elliott, Deputy Premier of Ontario, the Honourable Sylvia Jones, Minister of Community Safety and Correctional Services, MPP Dufferin-Caledon and Andrea Horwath, MPP, Leader of the New Democratic Party. 5. That a copy of this resolution be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. ours truly, (4 Susan Greatrix I Clerk Town of Orangeville 187 Broadway 1 Orangeville, ON L9W 1K1 519-941-0440 Ext. 2242 I Toll Free 1-866-941-0440 Ext 22421 Cell 519-278-4948 sgreatrix@orangeville.ca 1 www.orangeville.ca TM cc The Honourable Francois-Philippe Champagne, M.P., Minister of Infrastructure and Communities, Francois-Philippe.Champagneparl.gc.ca The Honourable Patricia A. Hajdu, M.P., Minister of Employment, Workforce Development and Labour, Patty.Hajdu@parl.gc.ca The Honourable Lawrence MacAulay, M.P., Minister of Agriculture and Agri-Food, lawrence.macaulay@parl.gc.ca The Honourable Catherine McKenna, M.P., Minister of Environment and Climate Change, Catherine.McKenna@parl.gc.ca The Honourable Amarjeet Sohi, M.P., Minister of Natural Resources, Amarjeet.Sohi@parl.gc.ca David Tilson, M.P., Dufferin-Caledon, david.tilson.cl@parl.gc.ca Association of Municipalities of Ontario (AMO) All Ontario Municipalities Visit our Webs ite at iruq. r++y eville.cr, 26557 Civic Centre Road Keswick, Ontario L4P 3G1 905-476-4301 GEORGINA Council Resolution January 16, 2019 Moved by Councillor Neeson, Seconded by Councillor Harding RESOLUTION NO. C-2019-0021 WHEREAS the Provincial Government introduced Bill 66 entitled "Restoring Ontario's Competitiveness Act" on the final day of sitting in the 2018 Ontario Legislature, December 6th, 2018 and; WHEREAS significant concerns have been communicated regarding schedule 10, among other schedules contained therein by residents, community leaders, legal and environmental organizations such as the Canadian Environmental Law Association (CELA), EcoJustice, Environmental Defence Canada, Ontario Nature, South Lake Simcoe Naturalists, The Simcoe County Greenbelt Coalition, The David Suzuki Foundation, AWARE-Simcoe, Lake Simcoe Watch and the North Gwillimbury Forest Alliance that provisions within Bill 66 will weaken environmental protection, undermine democratic processes and potentially endanger public health and; WHEREAS provisions of Bill 66 allow for an "Open for Business" bylaw, which may be approved without any public consultation of the citizens of the Town of Georgina and; WHEREAS provisions of Bill 66 allow an "Open for Business Bylaw" which would permit major development in the Town of Georgina which most notably would no longer have to have any legislative regard for certain sections of: • The Planning Act • The Provincial Policy Statement • The Clean Water Act • The Great Lakes Protection Act • The Greenbelt Act • The Lake Simcoe Protection Act • The Oak Ridges Moraine Conservation Act and; WHEREAS the Town of Georgina remains committed to source water protection, The Lake Simcoe Protection Act, the integrity of the Greenbelt and it understands the benefits for protecting these features in support of our local economy and quality of life, and WHEREAS notwithstanding the potential future adoption of Bill 66, that the Town of Georgina will continue to remain committed to making sound decision regarding resource and environmental preservation that remain consistent with the Clean Water Act, 2006, the Provincial Policy Statement and other legislative tools which provide for good planning, while balancing the need for economic development and providing environmental and public health protection; georgina.ca °i r NOW THEREFORE BE IT RESOLVED THAT the Town of Georgina strongly recommends that schedule 10 of Bill 66 be immediately abandoned or withdrawn by the Ontario Government and; BE IT FURTHER RESOLVED THAT The Town of Georgina declares that notwithstanding the potential future adoption of Bill 66, the Town of Georgina's Council will not exercise the powers granted to it in schedule 10 or any successor schedules or sections to pass an "open for business planning bylaw" without a minimum of two (02) public meetings which shall be advertised twenty(20) days in advance in the Georgina Advocate or its successor, and also shall be advertised in any other local media resource that is widely available to the public in the Town of Georgina, by way of bylaw and; BE IT FURTHER RESOLVED THAT staff be directed to draft such a bylaw for Council's consideration should Bill 66 be given royal assent and be given force and effect and; BE IT FURTHER RESOLVED THAT the Town of Georgina requests the Province of Ontario to release draft criteria and draft regulations, and to provide a commenting period in advance of consideration by the legislature, and; BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Steve Clark, Minister of Municipal Affairs, Andrea Horwath, MPP and Leader of the Official Opposition and the Ontario NDP Party, MPP John Fraser, Interim Leader of the Ontario Liberal Party, MPP and Leader of the Green Party of Ontario, Mike Schreiner, the Honourable Caroline Mulroney, MPP York-Simcoe, Attorney General and Minster Responsible for Francophone Affairs and; BE IT FURTHER RESOLVED THAT a copy of this motion be sent to the Association of Municipalities Ontario (AMO), all MPP's in the Province of Ontario and all Municipalities in Ontario for their consideration. A recorded vote was requested; the Deputy Clerk recorded the vote as follows: YEA NAY Mayor Quirk X Councillor Waddington X Councillor Neeson X Councillor Sebo X Councillor Harding X Regional Councillor Grossi X Councillor Fellini X Yea - 5 Nay - 2 Carried. 1 1. - - d - ,, I � 2019 Farmland Forum ft:t. A Natural Systems Approach to Farmland Protection ONTARIO MUST PROTECTING FARMLAND FOREVER A day of sharing, networking, and exploring policy innovation and land-use planning for whole-farm systems in Ontario Join us for presentations & discussion on: • Public-private partnerships in New York that use farmer-driven approaches to promote water quality protection and agricultural viability • Planning strategies/tools that take a farm-first approach to farmland and environmental feature protection • Whole-farm and broader system approaches and land use planning policy in Ontario and beyond Forum Details Who should attend? Tickets Date:March 28,2019 Farmers To purchase your ticket: Time:8:30 am—4:05 pm Land Use Planners www.ontariofarmlandtrust.ca Place:Balls Falls Centre for Conservation, Researchers 519-824-412o x 52654 Lincoln,ON Land Conservation Enthusiasts heather@ontariofarmlandtrust.ca Cost(includes breakfast&lunch): • $125 early-bird rate by March 7th Provincial Policy Makers • $140 after March 7th Municipal Councillors • $100 farmer rate (w/valid OFA,CFFO,or NFU card) • $60 student rate (w/valid student ID) Thank you to our 2019 Farmland Forum Supporters Ontario ONTARIO Town of Professional 1711MNIP Y AGRICULTURAL COLLEGE Planners SCHOOL OF ENVIRONMENTAL DESIGN Lincoln_ Institute AND RURAL DEVELOPMENT **May be subject to change** 17,,YHAl WILIFF ."111111rill 0 ifitt vz-tiinity ...CI Municipality of Bayham Tree Application Program The Council of the Corporation of the Municipality of Bayham is pleased to announce the continuation of the Bayham Tree Application Program. The Council of the Corporation of the Municipality of Bayham has budgeted $3,500 for the Tree Program in 2019. The Tree Program is application based, utilizing a digital application to track applicants, on a first come first serve basis to a maximum of three (3) trees per Bayham property owner until the funding is utilized or April 4, 2019. Successful applicants will be notified via email in late spring about the success of their application. The Tree Program Application is available on the Municipality of Bayham Website under Forms. Please be advised the program operates as follows: 1. Tree type to be determined by LPRCA subject to availability of native trees. 2. Confirmation of delivery period and a tree planting guide will be provided in the confirmation email in the spring. 3. Delivery will consist of: a. Tree (approx. 4 ft.) b. Brush blanket c. Pins d. Rodent Guard e. 1 stake 4. Application will be contingent upon the Trees being placed wholly on Private Property within two (2) meters from the private/municipal property line. 5. The location of the tree may be inspected after delivery in April or May and any tree improperly planted may require replanting 6. The Applicant will be responsible for planting and maintenance of the subject tree(s). DATED at the Municipality of Bayham this 22 day of January, 2019. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 bayham@bayham.on.ca v,NyHA.14. irnporomK.,., maLami • 411 ah. 11111110" 1: PO1`tunity 441(.., Municipality of Bayham February 7, 2019 Budget Open House Cancellation Notice Please be advised the February 7, 2019 Budget Open House is cancelled until such time as the Provincial Government announces 2019 Ontario Municipal Partnership Fund (OMPF) allocations. Annual OMPF allocations are typically announced in November. DATED at the Municipality of Bayham this 24th day of January 2019. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 ElginCounty January 22, 2019 For immediate release CENTRAL ELGIN - At the Elgin County Council meeting today, County Council determined that they would cease providing additional funding in the amount of $570,000 for the federal Community Futures program. County Council determined that this Government of Canada service must be delivered within the confines of the federal funding envelope without the additional support of County tax dollars. Since 2012, Elgin County has provided discretionary funding to enhance this program in the amount of $1 .2M. This funding was utilized to create satellite office locations in Aylmer and Dutton as a supplement to the main office that is located in the City of St. Thomas. A multi-location program is not being supplemented by any other County in Southwestern Ontario. "Funding programs for other levels of government with county tax dollars is simply not a sustainable model for county government" said Warden McPhail, reinforcing that "this federal program would benefit from a review of its service delivery model including ways to enhance service without having the costs associated with operating multiple office locations". Economic development is very important in Elgin County. Elgin County supports the business community with a number of County programs and services while balancing the need to keep our taxes affordable. Councillor Purcell commented "It is a slippery slope to fund services for other levels of government. Of course, all public services would benefit from additional funding. However, we must focus county tax dollars on county services we are required to deliver." The County's costs to provide mandated services in the areas of Long Term Care, Emergency Medical Services and critical infrastructure are on the rise and available funding is declining requiring County Council to carefully review all requests for discretionary funding. For additional information, please contact: Warden Duncan McPhail warden@elgin.ca Progressive by Nature i „....„, __ , /,,,,°°fill*.- Elgir January 22 , 2019 Ministry of Finance do Honourable Vic Fideli , Minister of Finance Frost Building South 7th Floor 7 Queen 's Park Cres . Toronto , ON M7A 1Y7 Dear Minister Fideli , The rural communities of Elgin rely on the Ontario Municipal Partnership Fund (OMPF) to provide basic local and county services and infrastructure . For years , OMPF has offered stability and predictability of funding which helped our entire community finance longer-term challenges . The effects of a reduction in transfer payments will not only jeopardize our municipal fiscal sustainability but will force our residents to absorb the costs associated with reconciling municipal budgets following a further decline or the elimination of OMPF . The following resolution was passed by Elgin County Council at its regular meeting held on January 22 , 2019 . WHEREAS the Ministry of Finance sent a letter to heads of council and treasurers advising that the OMPF will be reduced by an unspecified amount and allocation notices for 2019 will be delayed ; AND WHEREAS there is inequity of funding allocated from the provincial and federal government to rural Ontario municipalities ; AND WHEREAS changes to the OMPF funding formula denote a complete departure from provincial policy supporting agricultural areas in Ontario ; AND WHEREAS grants from the federal and provincial government are a critical part of the budget for Elgin County and the seven (7) municipalities within Elgin County; AND WHEREAS increased regulatory requirements for mandated services has resulted in unsustainable fiscal pressures for our residents ; AND WHEREAS a decline in OMPF will exacerbate economic imbalances and will be especially difficult for rural municipalities in Elgin with low or declining assessment growth ; County of Elgin Administrative Services 450 Sunset Drive St. Thomas, ON N5R 5V1 Phone: 519-631-1460 www.elgincounty.ca Progressive by ature - - AND WHEREAS this notice of anticipated changes in the OMPF does not allow Elgin County Council and constituent municipal Councils to make accurate 2019 spending decisions and has delayed budget planning and approvals ; AND WHEREAS reducing the overall envelope and delayed allocation notices have immediate and long-term consequences for communities not only across Elgin County but across the province as a whole forcing councils to compensate with property tax increases and local service reductions in 2019 ; AND WHEREAS residents across Elgin County cannot afford significant property tax increases and residents will be forced to absorb the cost increases associated with reconciling municipal budgets following a further decline or elimination of OMPF ; N OW, THEREFORE BE IT RESOLVED THAT Elgin County Council petition the P rovince of Ontario and the Minister of Finance to place an immediate moratorium on the OMPF review until the negative impacts on rural municipalities can be considered ; AND THAT Elgin County and other rural Ontario municipalities be provided with a greater share of the Province of Ontario's revenues and request that stable funding be reinstated to allow for increased fiscal sustainability and dependable funding for the delivery of services ; AND FURTHER THAT this resolution be circulated to : Elgin County's constituent municipalities ; Honourable Vic Fideli , Minister of Finance ; Honourable Steve Clark, Minister of Municipal Affairs ; Association of Municipalities of Ontario ; H onourable Bernadette Jordan , Federal Minister of Rural Economic Development; Western Ontario Wardens Caucus member municipalities ; Ontario Federal of Agriculture and Elgin Federation of Agriculture ; and Jeff Yurek MPP . Sincerely, C Warden Duncan McPhail Corporation of the County of Elgin 9141Lt.) l&°111:)//t Julie Gonyou Chief Administrative Officer I County Clerk COUNTY COUNCIL MINUTES Tuesday, January 8, 2019 Accessible formats available upon request. The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden McPhail in the Chair. ADOPTION OF MINUTES Moved by Councillor Marks Seconded by Councillor Jones THAT the minutes of the meeting held on December 11 and 13, 2018 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS South Central Ontario Region Economic Development Corporation (SCOR) and Elgin County Economic Development Partnership Update — SCOR Regional Development Coordinator Kim Earls, Regional Economic Development Coordinator for SCOR, presented a PowerPoint presentation reviewing many of the achievements that the Economic Development Department and SCOR have achieved in the past, and what they hope to do in the future. Moved by Councillor Mennill Seconded by Councillor Purcell THAT the PowerPoint presentation titled "SCOR EDC Partnership" from SCOR's Regional Economic Development Coordinator, be received and filed. -Carried. Elgin Middlesex United Way 2018/2019 Update — Chief Executive Officer Elgin Middlesex United Way Kelly Ziegner, Chief Executive Officer for Elgin Middlesex United Way, presented a PowerPoint presentation providing an update on how the organization progressed in 2018 and next steps in 2019. Moved by Councillor Martyn Seconded by Councillor Jones THAT the PowerPoint presentation titled "United Way Elgin Middlesex" from Elgin Middlesex United Way's Chief Executive Officer, be received and filed. - Carried. Terrace Lodge Redevelopment —Ventin Group Ventin Group presented a PowerPoint presentation that went over many different specific details that Council should give consideration to as the project progresses. Moved by Councillor Purcell Seconded by Councillor Mennill THAT the Power PowerPoint presentation titled "Terrace Lodge Redevelopment" from Ventin Group, be received and filed; and; County Council 2 January 8, 2019 THAT County Council approve the Terrace Lodge Redevelopment and Addition, as presented by Ventin Group, at a cost of $28.3M, subject to Ministry Approval; and; THAT staff report back with recommendations for project delivery at the January 22, 2019 meeting. - Carried. County Council recessed at 10:25 a.m. and reconvened at 10:37 a.m. Moved by Councillor Mennill Seconded by Councillor Marks THAT we do now move into Committee of the Whole Council. - Carried. REPORTS 2019 Events Calendar— Senior Financial Analyst and Elgin County Special Events Committee Chair (ECSEC) Jennifer Ford, ECSEC Chair, provided an overview of all the different events taking place in Elgin County in 2019. Moved by Councillor Ketchabaw Seconded by Councillor Giguere THAT staff be directed to prepare a fully costed proposal including all staff time involved in fundraising activities and initiatives for Council's consideration at the January 22, 2019 meeting. - Carried. Engineering Services for Port Bruce Bridge Replacement— Director of Engineering Services This report was brought forward following discussion of Closed Meeting agenda items. Moved by Councillor Jones Seconded by Councillor Mennill THAT the report titled "Engineering Services for Port Bruce Bridge Replacement", from the Director of Engineering Services, dated December 20, 2018, be deferred as requested by the County Solicitor. - Carried. Highway 3 Transportation Needs Assessment Study— Status Update — Director of Engineering Services Moved by Councillor Jones Seconded by Councillor Mennill THAT the report titled "Highway 3 Transportation Needs Assessment Study from St. Thomas to Aylmer — Status Update" from the Director of Engineering Services, dated December 18, 2018, be deferred until such time as staff have met with constituent municipalities to discuss preferred outcome. - Carried. County Council 3 January 8, 2019 Minimum Maintenance Standards Changes — Director of Engineering Services Brian Lima, Director of Engineering Services, presented a report detailing the regulation amendments regarding standards and delivery of Elgin County in respects to Ontario Regulation 239/02 Minimum Maintenance Standards. Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT the report titled "Minimum Maintenance Standards Changes" from the Director of Engineering Services, dated December 18, 2018, be received and filed. - Carried. Homes — Resident Medical and Recreational Cannabis — Director of Homes and Senior Services Michele Harris, Director of Homes and Senior Services, presented a report detailing the County of Elgin Homes and Senior Nursing Department Resident Medical and Recreational Cannabis policies in regards to Cannabis legalization. Moved by Councillor Marks Seconded by Councillor Mennill THAT Council approve the County of Elgin Homes and Seniors Services Nursing Department Resident Medical and Recreational Cannabis policies; and, THAT the report titled "Homes — Resident Medical and Recreational Cannabis" from the Director of Homes and Senior Services, dated January 2, 2019, be received and filed. - Carried. Council Meeting Live Streaming — Chief Administrative Officer Julie Gonyou, Chief Administrative Officer, presented a report providing details surrounding the use of technology to make Council Meetings more accessible and to enhance transparency. Moved by Councillor Marks Seconded by Councillor French THAT staff be directed to investigate opportunities for technology to make Council meetings more available to the public and provide County Council with a report that defines the benefits, risks and costs associated with this initiative; and, THAT the report from the Chief Administrative Officer, titled "Council Meeting Live Streaming", dated December 24, 2018, be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Minister of Municipal Affairs and Housing Letter Regarding Municipal Reporting Burden 2. South Central Ontario Region Economic Development Corporation with an Invitation for Elgin to Join SCOR 3. Minister of Municipal Affairs and Housing Letter Regarding Housing Supply Action Plan Feedback. County Council 4 January 8, 2019 The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jones Seconded by Councilor Mennill THAT the letter from the Minister of Municipal Affairs and Housing regarding municipal reporting burden be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Ketchabaw Seconded by Councilor Martyn THAT County Council considers a $25,000 membership fee for South Central Regional Economic Development Corporation as part of the 2019 budget deliberations - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Purcell Seconded by Councilor Jones THAT the Chief Administrative Officer be directed to formally invite Elgin St. Thomas Social Services to provide a delegation to County Council at an upcoming meeting. - Carried. Items for Information (Consent Agenda) 1. Minister of Finance Letter Regarding Ontario Municipal Partnership Funding Update 2. Agri-net 2019 Registration Invite 3. City-County Relations Committee St. Thomas Appointments 4. Health Recruitment Partnership St. Thomas Appointment 5. MP Karen Vecchio Municipal Leaders Roundtable Invitation 6. Living Wage St. Thomas/Elgin 7. Minister of Finance Letter Regarding Cannabis-Legalization Implementation Fund 8. Thames Valley District School board Childcare and School Projects Government Delay 9. SWIFT Board of Director Election Notice 10. Minister of Finance Update on Assessment of Landfill Properties for Tax Purposes 11. YMCA St. Thomas/Elgin Preventing and Ending Youth Homelessness Moved by Councillor Martyn Seconded by Councillor Mennill THAT Correspondence Items #1 - 11 be received and filed. - Carried. County Council 5 January 8, 2019 PRESENTATION 2019 Fiscal Outlook— Director of Financial Services and Chief Administrative Officer Jim Bundschuh, Director of Financial Services, and Julie Gonyou, Chief Administrative Officer, presented Council with a 2019 fiscal outlook as a preamble to the Budget meeting scheduled for February. Moved by Councillor Marks Seconded by Councillor Mennill THAT a letter from the Warden be written notifying the Public Health Board that Elgin County Council is willing to give the provincial mandated 25 percent; and THAT the presentation titled "2019 Fiscal Outlook", presented by the Director of Finance and the Chief Administrative Officer, be received and filed. OTHER BUSINESS Statements/Inquiries by Members — None. Notice of Motion — None. Matters of Urgency— None. Closed Meeting Items Moved by Councillor Marks Seconded by Councillor Jones THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 239.2; Note: Order was changed from original agenda package. In-Camera Item #1 (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Surrender of Premises In-Camera Item #2 (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — Consolidated Lease Agreement In-Camera Item #3 (e) litigation or potential litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose — Litigation Report (verbal) In-Camera Item #4 (k) a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board — EBRC Satellite Office Contract Moved by Councillor Ketchabaw Seconded by Councillor Purcell THAT we do now rise and report. - Carried. County Council 6 January 8, 2019 In-Camera Item #1 — Surrender of Premises Moved by Councillor Mennill Seconded by Councillor Marks THAT the Warden and Chief Administrative Officer proceed as directed. - Carried. In-Camera Item #2 — Consolidated Lease Agreement Moved by Councillor French Seconded by Councillor Purcell THAT the Warden and Chief Administrative Officer proceed as directed. - Carried. In-Camera Item #3 — Litigation Report Moved by Councillor Giguere Seconded by Councillor Martyn THAT the report from the County Solicitor be received. - Carried. In-Camera Item #4 — EBRC Satellite Office Contract Moved by Councillor Mennill Seconded by Councillor Ketchabaw That the report from the Chief Administrative Officer be received. - Carried. Note: Councillor Marks and Councillor Jones left the meeting at 1:15 pm. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Giguere THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Purcell Seconded by Councillor French THAT By-law No. 19-01 "Being a By-law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 8, 2019 Meeting" be read a first, second and third time and finally passed. - Carried. County Council 7 January 8, 2019 ADJOURNMENT Moved by Councillor Martyn Seconded by Councillor Mennill THAT we do now adjourn at 1:47 p.m. to meet again on January 22, 2019 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Julie Gonyou, Duncan McPhail, Chief Administrative Officer. Warden. Progressive by Nature . . . i :' . .,,__ . i .1 . . ikL,._ , ___.,7____ . I. .J, 0 Io ir _4_,,, 1 . ,,_ 1 r . , ..• ,, r..: - r. li .- -• el. # ;. 111110/111 MM 4,3 li :ri S s + . ;may I. ., • . w„ ,� _ ..i . ,, �+} County of Elgin Homes and .i.,,,,,ideirs Seniors Services iiiii.--- Council Lunch and Learn ElginC.ounty January 2019 Progressive by Nature %, Homes and Seniors Services Presenters: ❖ Terri Benwell, Administrator Bobier Villa & Elgin Manor ❖ Lisa Penner, Administrator Terrace Lodge ❖ Michele Harris, Director of Homes and Seniors Services 7E1 rn unty • 7. *.. . Progressive by Nature _.( How Long Term Care In Elgin County Began . . . . IIIP 11, A it . I,- ' 4W1111 VA".W14,, ' A-421tegi. *.L.,4 A.,-e- 1 2 i -- -1---- • 4 ig Ili 7.115ElgTnCounty ' idiM r Progressive by Nature The Poor House/House of Industry ❖ Provided care and housing to the "indigent". ❖ Included individuals of all ages with mental health issues, homelessness, poverty stricken due to addictions and often was home for single and under aged mothers to be. ❖The facility was self-sustaining with its own livestock, agriculture/gardens, orchards, etc. ❖ Each individual residing in the home was required to assume a role/responsibility in the daily operation. E1 rn unty r ....z . Progressive by NatureI , .., Where we are today... MP Terrace Lodge - 1977 - 100 beds Bobier Villa - 1997 - 57 beds y lid I 16 4111F 1111 l''" p _moi;; *- -:-.,-4—,,_ -- -- . ` TM 1 _ iii 11•r F ._. - . S Elgin Manor - 2003 -90 beds 010 1pat, ,- ii ' a ll . '____ "7.' 111 E1 rn unty 1 r Progressive by Nature , .. ,,_ Today... ❖ Provision of 24/7 high quality, person-centered care and services to 247 residents (including 4 respite/short stay beds) ❖ Average age of resident is 86 + ❖ Increasing complexity of care, i.e., multiple diagnosis, responsive behaviours ❖ Specializing in dementia care, palliation, pain management, responsive behaviour intervention, skin and wound care; continence care, fall prevention and management, restorative and rehabilitative care, spiritual care, etc. ❖ Average length of stay has decreased from years to months II ❖ Provision of services to residents within the communities, i.e., Meals on Wheels, Adult Day Program, Stroke Program, overnight respite stays 7.-- lFlaunty !" _ ■ Progressive by Nature The Circle of Care... Family Resident's Resident Teams First Legislation E1rrunty ■ Progressive by Nature Funding ❖ Provincial funding through the LHIN Long-Term Care Service Accountability Agreement (LSAA) - resident care and services; and, ❖ Municipal funding to further enhance resident care and services ❖ Multi-Sector Service Accountability Agreement (MSAA) - oil community outreach programs 61111411:5 E1 rn unty ■ °R "`- Pro ressi a by Nature Exce .. , nal st • ft • i i olunteers dedicated to I rovidin !_ quality care and services: IN 312 positions across the County of Elgin consisting of: ❖ Registered Nurses (RN) ❖ Registered Practical Nurses (RPN) ❖ Personal Support Workers (PSW) ❖ Dietary Aides and Cooks ❖ Housekeeping and Laundry Aides ❖ Maintenance ❖ Recreationists ❖ Clerical Staff ❖ Hairdressing ❖ Management Flaunty ■ Progressive by Nature •:r Additional Community Supports & Therapy Servces... — Medical Directors - (2) — Attending Physicians - (5) — Dietitians- (2) — Physiotherapy — VON — Pharmacy - St. Thomas Elgin General Hospital — Alzheimer Society - Elgin/St. Thomas — Heart & Stroke E1 rn unty A ■ n r' r - Progressive by NatureI 7 ,,e N. Association Partnerships to Enhance Resident Care/ServicesI NW ❖ Alzheimer Society ❖ Elgin Elder Abuse Resource Committee ❖ LHIN ❖ Age Friendly Committee ❖ AdvantAge Ontario ❖ RNAO - Best Practice Guidelines Coordinator ❖ Heart & Stroke Foundation 00 ❖ Elgin; and Southwest Hospice Palliative Care Collaborative ❖ Fanshawe College - PSW & Food Service Worker Student II Placements ❖ Universities - Nipissing, UWO, St. Clair ❖ SRIT - Sub-Region Integration Table ❖ Health Quality Ontario - IDEAS 7lE1 rn unty ■ r . Progressive by Na LureI , .. _.r How Have Requirements for Long Term Care Changed? um What's Involved in Providing Care? ❖ Long Term Care Homes Act, 2007 ❖ Ontario Regulations 79/10 + MOHLTC "Inspection Protocols" ❖ MDS-RAI - CMI funding .• Residents First ❖ Family Involvement and Expectations ❖ Teams - Palliative Care, Skin and Wound, Falls and Restraints, Continence Care, etc. E1rrnunty r ' Progressive by Nature , .. ,, Fundamental Principle of LTCHA IIIP A long term care home is primarily the home of its residents. ! 1711 :: I@ :: 11 The home is to be operated so that it is a place where residents may live with dignity and in security, safety and comfort and have their physical, psychological, social, spiritual and cultural needs adequately m,*sc E1rrnunty 00 �`�'- Progressive by Nature ■ Long-Term Care Homes Act, 2007 (LYCRA) -- Categories of Importance 1. Preamble: the fundamental principle 2. Residents: Bill of Rights, Care and Services 3. Admission of Residents 4. Councils 5. Operation of Homes 6. Funding 17. Licensing 8. Compliance and Enforcement 9. Administration, Miscellaneous and Transition 61111411:5 E1ginCounty ■ • Progressive by Nature LTCHA 111 Specifics: ❖ Residents' Bill of Rights ❖ Mission Statement to be developed, reviewed every 5 years & revised (as needed) with input from Residents and Family Councils. ❖ Plans of Care, Care Conferences (focus on inter-professional/ restorative approach). ❖ Mandatory "Programs" for all aspects of operations with each program having stated goals & objectives, relevant policies, procedures, protocols, measurable outcomes and annual evaluation. Flaunty ■ i .4 M`_ Progressive by Nature , „. , ,t, LTCHA What does it all mean? II ❖ Ministry requirements in law (Act and Regulation) affects all departments ❖ LTC homes policy, procedures and clinical protocols must be in compliance with the legislation. ❖ Initial and continuing education for all staff is prescribed and III mandatory. III ❖ Sharing relevant information with residents and families, including Residents and Family Councils required. E1 rn unty 'l ■ Progressive by Nature LTCHA III This Legislation is intended to. . . 111 ❖ Promote a positive resident experience. ❖ Promote a high quality of life for all residents. ❖ Support the provision of safe and effective IIcare in LTC homes. ❖ Build capacity and strengthen accountability in the LTC sector. E1rrunty PIM ■ COUNTY/CITY LIAISON MEETING MINUTES Wednesday, January 23, 2019 Accessible formats available upon request. Elgin County Council and staff and the City of St. Thomas Council and staff met this day at the Administration Building at 4:00 p.m. Welcome and Introductions Warden McPhail and Mayor Preston welcomed all in attendance for joining them today. The meeting kicked off with all in attendance introducing themselves and sharing their positions for their respective local government. Both the Warden and Mayor mentioned how they were excited to finally have this meeting and hope this will help to strengthen the County/City relationship moving forward. Overview of County Governance Structure — Julie Gonyou, CAO, Elgin County Julie Gonyou, Chief Administration Officer provided a brief overview of the County structure and how the County and lower-tier municipal partners work together. Details were provided on how Council Meetings work at the County level, the different departments and what they are responsible for, and focused on how the County and constituent municipalities differ from each other and how they work independently of one another, but offer support for one another when needed. Ms. Gonyou went on to provide details about shared services within Elgin such as an accessibility coordinator; integrity commissioner/closed meeting investigator; road maintenance agreement; legal services; fire trainer/community emergency management (starting at some point in 2019); and support with lower-tiers. Overview of Shared Services —Wendell Graves, City Manager Wendell Graves, City Manager, thanked Julie for her overview and mentioned how it was an important component for City staff to better understand how the County works and what its responsibilities are. Mr. Graves outlined some of the services that are currently shared between the County and the City which include emergency medical services; provincial offences courts; health recruitment; adult day program (Valleyview); and social services in a variety of ways. Mr. Graves also highlighted services that are shared with the lower-tier municipalities such as animal control services, community recycling centre, mutual aid, primary/secondary water systems, access to pollution control plant, land use planning and winter maintenance activities to name a few. Highlights from the County — Warden McPhail Before providing County Council priorities, the Warden talked about the importance of neighbours working together and how important it is to get an action plan between the two local governments. The Warden went on to underscore the 2019 Capital Budget and the County's 10 year plan. He mentioned the importance of understanding "wants" vs. "needs". Some of the major capital projects that were discussed include the Terrace Lodge Redevelopment, Provincial Offences Act Facility, Port Bruce Bridge, and broadband internet for the rural areas. Warden McPhail discussed the Western Ontario Wardens' Caucus and some of the initiatives they are working on and their general structure and key roles in helping neighbouring counties come together on different initiatives. The Warden ended his presentation with the sentiment that neighbors should only need to call if they need help with any initiative. Highlights from the City— Mayor Preston Mayor Preston shared Warden McPhail's sentiment that the two parties need to work together and that getting together to have these discussions more often would be beneficial. The Mayor presented those in attendance with some of the important City initiatives. The new affordable housing (with childcare) in the downtown core has been a major priority including other existing housing around the City; reviewing social services and long-term care/adult day programs is also being conducted. Urban Settlement Area is a major priority as the boundaries have expanded as far as they can go. Mutual respect and conversation between these municipalities is essential. A full review of the transit system is underway and they are looking at all the possibilities to improve the existing coordination. Industrial land has been purchased and finding the right businesses to bring to St. Thomas will be very important for economic development. The Mayor gave credit to Councillor Steve Peters as well about the importance of making these neighbouring relationships as positive as possible and to make sure we help each other as best as we can. Discussion The Warden and Mayor agreed that the first line of action is to open up the communication lines and make sure that they continue to be open the next four years and into the future. The CAO and City Manager were asked to come up with new ways to continue to strengthen this relationship. The Mayor also mentioned that the Regional Mayors and the Western Ontario Wardens' Caucus would like to open lines of communications. Councillor Koehler mentioned that there is a lot of low hanging fruit to combine on and show how these relationships can be successful. Councillor Stevenson agreed with Councillor Koehler's sentiment as it will show the citizens that they can work together and be successful. Councillor Herbert asked for a list of everyone's name and titles to help remember County employees. Legislative Services Coordinator, Dan Scheid, will provide this information. Councillor Peters asked how best to get the lower-tier municipalities engaged. Warden McPhail says he hopes that the information will flow down from the County Council. Another option he mentioned was that he and the Mayor visit each lower-tier. The Mayor mentioned that two-way communication will be important as the lower tiers will provide valuable information on what needs to be focused on and how everyone can help each other. Councillor Martyn mentioned that Minutes should be shared with the lower-tiers to ensure they are kept in the loop as well. Councillor Peters referenced the former Elgin St. Thomas Municipal Association and asked if a similar joint event could be arranged so everyone can meet each other and help understand where everyone is coming from. Warden McPhail mentioned that the City-County Liaison Committee could arrange for this to happen and the Mayor was in agreeance. Councillor Stevenson mentioned that it may help if a third party was present to facilitate a structured meeting. The CAO and City Manager will help with this process. Discussion came to an end at 5:08 p.m. Tr ' ' , , T' s . 8 8 Haveour sayint e Ontario y 2019 PBudget ! Dutton Dorchester St. Thomas l0am-11:30am 1:OOpm-2:30pm 3:OOpm-5:30pm Dutton- Municipality of Jeff Yurek's Dunwich Thames Centre Constituency Council Council Office Chambers Chambers 750 Talbot St. 199 Currie Rd. 4305 Hamilton Suite 201 Rd. ?3 Presentation Time, Cad Delany, at 519- 631- 0666 sig* MPP Jeff Yurek will be hosting budget consultations for the 2019 4 provincial budget. Anyone that Y' ~ would like to present their ideas to MPP Jeff Yurek will be allotted 10 minutes to make their presentation and all ideas will be shared with the : Minister of Finance, Hon. Vic Fedeli. ' We would also ask that all participants provide us with a copy • • • • ' • 111 • l3ayham � � IBHS Historical Society, tier s `and Clo 53678 Calton Line R.R.#6, Aylmer, ON N5H 2R5 Dear Mayor Ketchabaw and members of council, January 8, 2019 The Bayham Historical Society would like to make an informal meeting with yourself or a formal meeting with Council to discuss the money in the Reserve Fund and the Land on the Plank Rd , which was purchased with the intent to be used as the future home of the Edison Museum. It has been a year since we last had contact with council. With the new council in we would like to discuss where exactly the Bayham Historical Society stands with the municipality. It is our hope that council would give us the Reserve Fund monies so that we may move forward and look at purchasing property to have a museum or build on the existing land on the hill on Plank Road. As per our last contact we were advised that entering into that lease agreement was not in our best interest. We are in a position where we would like to be able to display the Bayham and area artifacts , including the newly acquired planks from Plank Road dating back to the 1800's. We believe we need to preserve our history of this beautiful area and be able to share it with others. With our continued fundraising, including the addition of the car rally and the expansion of our annual dinner, showing more and more success and interest, we have been able to attract people as far as 1pperwash , London and St.Thomas, all of which are excited to hear about the artifacts and our endeavours and anxious to come back another year. We are wanting to work with council so it benefits all of Bayham. We sincerely look forward to hearing from you, egards, a Ro s eau President Bayham Historical Society Clarity. Direction. Results. Ward & U pt i g roue List wel ON 1N4W 3H2 45 Main Street East Tel:(519)291-3040 Fax:(519)291-1850 4 Human Resources Sof utions Email:resultsaiw-u.on.ca www.wardanduptigrove.cam January 24, 2019 To: Municipality of Bayham Council From: Ben Cornell CPA, CA, CHRL CC: Paul Shipway CAO/Clerk Re: 2018 Comparators Thank you for choosing Ward & Uptigrove to conduct your 2018 market check. We also performed your 2014 market check. Please find attached a list of proposed potential comparators for 2018. In 2014 we asked these 15 municipalities to participate. Petrolia and Warwick declined leaving 13 comparators. I have reviewed the municipalities in your area and feel that these 15 are the most comparable to Bayham using the selection criteria shown at the bottom of the list. This is the same selection criteria as used in 2014. We would propose to approach the same 15 municipalities and invite them to participate in our 2018 market check. The median of the population and households of the potential comparators is 6,352 and 2,505 respectively. This is very close to Bayham's 7,396 and 2,557. It is likely that in 2018, as in 2014 not all the municipalities asked will participate. Please approve this list. As per Bayham's Compensation Philosophy we will use the median (50th percentile) of the job rates of the participating municipalities for this 2018 market check. Please confirm Page 1 of 1 4,pYHA41 2018 Municipality of Bayham 9:05 AM 01/24/19 411 1 Market Check Potential Comparators List "Po.i.0;ty County Municipality Population Households j Elgin Dutton-Dunwich, Municipality of 3,866 1,556 Elgin Malahide, Township of 9,292 3,155 Elgin Southwold, Township of 4,421 1,655 Elgin West Elgin, Municipality of 4,995 2,221 Lambton Petrolia, Town of 5,742 2,323 Lambton Plympton- Wyoming, Town of 7,795 3,416 Lambton Warwick, Township of 3,692 1,432 Middlesex Lucan Biddulph, Township of 4,700 1,837 Middlesex North Middlesex, Municipality of 6,352 2,399 Middlesex Southwest Middlesex, Municipality of 5,723 2,505 Oxford Blandford-Blenheim, Township of 7,399 2,817 Oxford East Zorra-Tavistock, Township of 7,129 2,774 Oxford Norwich, Township of 11,001 3,826 Oxford South West Oxford, Township of 7,664 2,753 Oxford Zorra, Township of 8,138 3,161 Total Comparators A 15 Median of potential comparators 6,352 2,505 Elgin Bayham, Municipality / 7,3961 . 2,557 All the above Municipalities participated in the 2014 Market Check except Petrolia and Warwick who were asked but declined. **2016 Census Data Comparator Selection Criteria * Lower tier only * Population range Approx. 3,800 to 11,000 (Bay 6,989) Consider Households (Bay 2,481) * Only Counties touching on Elgin * Consider rural/urban mix * Consider services impi,„0„,„ INNymixt REPORT iwi \ - a , TREASURY DEPARTMENT o'rtunity TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: February 7, 2019 REPORT: TR-03/2019 SUBJECT: 2020 Budget Schedule BACKGROUND Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and adopt a budget. The Municipality currently prepares three budgets: current year Capital Budget, rate supported Operating Budget and the 10-Year Capital Plan. This report presents the proposed meeting dates for Council review and approval of the above mentioned 2020 Budgets. The purpose of preparing budgets is to allow Council to develop policy in financial terms and to assist in setting priorities and establishing service levels for the upcoming year before expenditures take place. DISCUSSION In order to begin developing Bayham's 2020 Operating Budgets and Capital Plan, Council approval of the proposed budget schedule is required. The proposed timelines are the same as prior year timelines to allow for tendering and effective procurement months before 2020 purchases. Budget Proposed 2020 Start Time Budget Review Dates For Discussion Budget Public Consultation February 7, 2019 - August 31, 2019 2020 and 10 Year Capital Tuesday, October 1, 2019 6:30 p.m. Plan (Special Meeting) 2020 Levy Supported Monday January 6, 2020 6:30 p.m. Operating Budget (Special Meeting) Thursday, January 16, 2020 6:00 p.m. to 7:00 p.m. (Budget Open House) 2020 BUDGET CONSULTATIONS In 2020 staff will continue the practice of posting budget background information explaining the purpose of the Operating Budget and Capital Budget and the difference between Operating and Capital expenses. This information will continue to be posted on the 2020 Budget Consultations portion of the Municipal Website. During the consultation it will be clear the role of the consultation is to obtain public comment on the budgets, and ideas for the upcoming budgets for Council consideration. This consultation is to obtain comments of an advisory nature for Council consideration during budget deliberations. The same comments will be attached to the respective budget reports as an Appendix. Notice of consultation will be posted on the Municipal website and posted on the Municipal Office and Library notice boards. Notice will also be posted on the winter and summer newsletter in the mail out of February and August tax bills. POTENTIAL BASE BUDGET IMPACTS For 2020 the most significant potential base operating budget drivers that may have an impact are as follows: • annualization of initiatives undertaken in 2019 • general inflation • foreign exchange fluctuations • utility cost increases • impact of fluctuating fuel costs and costs of petroleum based products • increased operating charges from approved capital projects • increased transfers to Reserves and Reserve Funds to fund capital programs based on 10 year capital budget from 2019 • provincial funding level changes The actual impacts of these items are unknown at this time and will depend on further information and decisions. GUIDELINES Some of the costs identified above can be avoided and others will be directly related to previous decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2020 Budgets following past practices with the goal to maintain costs at their current level wherever possible. These guidelines are an integral part of the budget process to assist staff when reviewing operational needs and service levels. CONCLUSION In order to meet these dates, staff has initiated the 2020 budget process. This will allow staff the time required to present a responsible, complete, comprehensive, and accurate budget for Council review and consideration. RECOMMENDATION 1. THAT Staff Report TR-03/19 re 2020 Budget Schedule be received for information. 2. AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-03/19. Respectfully submitted, Reviewed by, Lorne James, CPA, CA �aul Ship a CA• -rk iNAYHA 441I�I ''61.1''"'�' REPORT 4116icy CAO ppui'tunity Is io TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 7, 2019 REPORT: CAO-04/19 SUBJECT: OUTDOOR SOLID FUEL COMBUSTION APPLIANCES BACKGROUND: On November 20, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff Report P2014-020 regarding information on Outdoor Solid Fuel Combustion Appliances be received. The Council of the Corporation of the Municipality of Bayham also provided staff direction to obtain a Planning Consultant opinion pertaining to Outdoor Solid Fuel Combustion Appliances. The IBI Planning Consultant opinion is attached hereto as Appendix 'A'. On February 5, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff Report DS-04/15 regarding information on Outdoor Solid Fuel Combustion Appliances be received Outdoor Solid Fuel Combustion Appliances exist in the Municipality of Bayham in both urban and rural areas. The Municipality of Bayham has received six (6) Municipal Law Enforcement complaints concerning Outdoor Solid Fuel Combustion Appliances since 2013. On January 14, 2019 the Municipality received a request from a property owner for Council to consider a by-law to regulate Outdoor Solid Fuel Combustion Appliances. The subject property owner outlines significant concerns with Outdoor Solid Fuel Combustion Appliances and the impact of the same on the subject property. DISCUSSION An Outdoor Solid Fuel Combustion Appliances is a freestanding combustion unit located outside a building to be heated that consists of a firebox surrounded by a water reservoir. Designs vary by manufacturer, but a typical Outdoor Solid Fuel Combustion Appliance resembles a small shed with a short chimney to release combustion gases and an oversized firebox, built to accommodate unsplit logs up to five feet in length. Outdoor Solid Fuel Combustion Appliances vary in size, but are typically three to five feet wide, six to nine feet deep, and six to ten feet tall, including the height of the chimney. Outdoor Solid Fuel Combustion Appliances are designed to accommodate large wood loads which can burn for many hours without tending. Wood is placed in the firebox and is ignited. The water in the reservoir surrounding the firebox is heated when hot combustion gases from the firebox pass, via pipes, through the reservoir to the exhaust stack. The heated water is pumped through insulated underground pipes from the Outdoor Solid Fuel Combustion Appliance to the building where it is circulated through the building's heating system. Wood in the firebox continues to burn until the temperature in the building reaches the desired level. A thermostat in the building controls the burn rate of the fuel by varying the amount of air that is supplied to the firebox for wood combustion. When the thermostat temperature is reached, the firebox is deprived of oxygen, leaving the wood smoldering, until more heat is needed. The Ontario Building Code regulates wood burning appliances located in buildings. The Ontario Building Code also regulates emissions from Outdoor Solid Fuel Combustion Appliances by requiring the new units be designed to a CSA standard. Some municipalities in Ontario have passed by-laws to regulate the location of Outdoor Solid Fuel Combustion Appliances. In general the municipalities that have passed a by-law to regulate Outdoor Solid Fuel Combustion Appliances have banned their use in urban areas. Should Council intend to regulate Outdoor Solid Fuel Combustion attached hereto as Appendix `B' is a by-law for Council consideration to regulate the use of Outdoor Solid Fuel Combustion Appliances within the Municipality of Bayham. Staff would note that any Outdoor Solid Fuel Combustion Appliances existing prior to the potential enactment of a regulatory by-law would be exempted as a pre-existing condition. In considering to enact an Outdoor Solid Fuel Combustion Appliances regulatory by-law Council may also consider: • the ability of the Municipality to enforce the by-law. • the historic reliance of Municipality of Bayham property owners on Outdoor Solid Fuel Combustion Appliances. • the financial impact to property owners regulating and prohibiting Outdoor Solid Fuel Combustion Appliances. • the fact that air quality is within the jurisdiction of the Provincial Government. RECOMMENDATION 1. THAT Report CAO-04/19 re Outdoor Solid Fuel Combustion Appliances be received for information. Respectfully Submitted by: Paul Shipway CAOICIerk r • IBI GROUP I203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 1 Ibigroup.com Memorandum To/Attention Municipality of Bayham Date December 17,2014 From Derek Dudek, MCIP, RPP Project No 3404 cc file Subject Outdoor Wood Burning Appliances 1. The purpose of this memorandum is to provide an overview of planning options for the regulation of"outdoor wood burning appliances". The Municipality is considering the adoption of regulations to address the location of such structures, as well as to address public health and safety matters to address potential impacts both on-site and off-site, created by the siting and operation of such structures. The Municipality has drafted a by- law under Section 125 of the Municipal Act"To Regulate Outdoor Solid Fuel Combustion Appliances". The Municipality is also considering whether regulations within Zoning By- law#Z456-2003 would be appropriate. 2. Section 125 of the Municipal Act gives municipalities the authority to regulate heating and cooking appliances by by-law, to address matters of"health, safety, and nuisance". Such powers are broad and would allow for siting regulations to address these matters. In addition, and unlike the Planning Act,a by-law enacted under the authority of the Municipality Act, could address specific health and safety matters more effectively. For example, the draft by-law currently under consideration by the Municipality includes such matters as: • Installation and operating regulations; • Chimney requirements; and • Fuel sources(ie.waste); 3. While it is possible that zoning by-law regulations could be formulated to address these specific types of operational health and safety issues, it would require a significant amount of work to ensure that those regulations are enforceable under the Planning Act. Zoning By-laws may only be used for a specific range of purposes as per Section 34 of the Planning Act;whereas by-laws passed under the Municipal Act have much broader powers over matters deemed to be necessary or desirable for the public. The Municipal Act even states specifically under Section 125 that a Municipality may consider by-laws IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—December 17,2014 relating to heating and cooking appliances, including their use and installation, and fuel storage matters. 4. It is also our understanding that Council wished to explore avenues for the public to apply for exceptions to any by-law that may be enacted. Under the Planning Act,such exceptions could be applied for through an amendment to the Zoning By-law, or by applying for a minor variance to the By-law. However, exemptions or exceptions could also be accommodated by way of an exemption/exception permit system under the Municipal Act, in the same manner that one might apply for a special exemption to a noise-by-law. 5. Based on the preceding information, it is our opinion that regulations to restrict the use of "outdoor wood burning appliances"would be best accommodated through a by-law adopted under the Municipal Act. Regulations may be considered simultaneously through ZBL#456-2003, but would be limited, and would only serve as reference and/or clarification to the broader Municipal Act by-law. -P-4 —7,-44 IBI GROUP Derek Dudek, MCIP, RPP Associate Consulting Planner to the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-XXX BEING A BY-LAW TO REGULATE OUTDOOR SOLID FUEL COMBUSTION APPLIANCES WHEREAS the Council of the Corporation of the Municipality of Bayham, pursuant to Section 125(1) of the Municipal Act, 2001,S.O. 2001, c25, may regulate the use and installation of heating and cooking appliances; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Short Title Outdoor Solid Fuel Combustion Appliance By-law Section 1 - Definitions 1.1 In this by-law: a) "Chief Building Official (CBO)" shall mean the Chief Building Official (CBO) of the Corporation of the Municipality of Bayham; b) "Existing Lot" shall mean a Lot that was created prior to the effective date of this by-law; c) "Lot" shall mean a parcel of land described in a deed or other document legally capable of conveying an interest in land or designated by an original survey or by a registered plan; d) "Newly Created Lot" shall mean a Lot created on or following the effective date of this by-law; e) "Outdoor Solid Fuel Combustion Appliance" shall mean an outdoor wood- burning furnace or other solid fuel burning appliance designed and intended to supply heat to air or water and that is housed or situated in an out-building or otherwise physically separated from the building to which it is to provide heated air and or water; and f) "Waste" shall mean any material defined as "waste" in Section 25 of the Environmental Protection Act, R.S.O. 1990, Chapter E19, as amended. Section 2 — General Provisions 2.1 Subject to Section 2.2 of this by-law, this by-law applies to all lands within the geographic limits of the Municipality of Bayham. 2.2 This by-law shall not apply in respect of any lands upon which an Outdoor Solid Fuel Combustion Appliance has been installed prior to the effective date of this by-law provided that the physical location of such appliance remains unchanged and not replaced. 2.3 No person shall use or place an Outdoor Solid Fuel Combustion Appliance on a lot unless: a) the lot is situated in an area designated in the Municipality of Bayham Zoning By- law as A1, A2, FC, RC, M1, M2 or RR zone; b) in the case of a Newly-Created Lot: (i) there is a minimum lot area of 1.2Ha (3 acres); (ii) the Outdoor Solid Fuel Combustion Appliance is located not less than 46m (150 feet) from all lot lines; and (iii) the Outdoor Solid Fuel Combustion Appliance is located not less than 15m (50 feet) from any building or structure, except a solid fuel storage structure. c) in the case of an Existing Lot: (i) there is a minimum lot area of 0.4 Ha (1 acre) (ii) the Outdoor Solid Fuel Combustion Appliance would be located not less than 15m (50 feet) from all lot lines; and (iii) the Outdoor Solid Fuel Combustion Appliance would be located not less than 15m (50 feet) from any building or structure, except a solid fuel storage structure. d) the Outdoor Solid Fuel Combustion Appliance has a chimney fitted with a rain cap equipped with a spark arrester to manufacturer's specifications; e) the installation and maintenance of the Outdoor Solid Fuel Combustion Appliance is in compliance with: (i) the Ontario Building Code (ii) the manufacturer's installation instructions and specifications, including recommended separation distances; and (iii) all other applicable law; and f) a Building Permit has been issued for the installation of the Outdoor Solid Fuel Combustion Appliance by the Chief Building Official of the Municipality of Bayham. 2.4 No Outdoor Solid Fuel Combustion Appliance shall be installed or maintained unless the area around and under it: (i) is comprised of gravel, sand or some other non-combustible material; (ii) extends radially a minimum of 90cm (3 feet) from all exterior sides of the Outdoor Solid Fuel Combustion Appliance; and (iii) is not less than 10 cm (4 inches) in depth. 2.5 No Outdoor Solid Fuel Combustion Appliance shall be used for the incineration of Waste. 2.6 No Outdoor Solid Fuel Combustion Appliance shall be installed or maintained except in compliance with the requirements of this by-law, including all minimum lot area, separation distance and regulatory requirements provided under Section 2 of this by-law. Section 3 — Offences and Sanctions 3.1 No Person shall: a) willfully hinder or interrupt, or cause or procure to be hindered or interrupted the Municipality, or any of its officers, contractors, employees or agents, in the exercise of any of the powers conferred by this by-law; b) contravene any provision of this by-law; 3.2 Every person who contravenes any of the provisions of this by-law is guilty of an offence and upon conviction is liable to pay a fine or penalty for each offence, exclusive of costs, as provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as may be amended from time to time. 3.3 For the purposes of Section 3 of this by-law, a separate violation shall be deemed to have been committed for each and every day during which any violation continues, and conviction in respect of a violation shall not operate as a bar to further prosecution if such violation continues. Section 4 — Enforcement 4.1 The provisions of this by-law may be enforced by any Person, including the Chief Building Official, approved for the purpose by a by-law of the Municipality and/or employees of the Municipality whose duties include enforcement of this by-law. 4.2 If there is a conflict between a provision in this By-law and a provision of any other Municipal By-law, the provision that establishes the highest standard to protect the health, safety and welfare of the general public shall apply. 4.3 A Municipal Building Inspector or By-Law Enforcement Officer may, upon producing identification, enter upon and inspect any land in order to ensure compliance with this by-law. Section 5 — Interpretation 5.1 If any section, subsection, or part of this by-law is declared by any court of competent jurisdiction to be illegal or ultra vires, such section, subsection or part shall be declared to be separate and independent and enacted as such. 5.2 Wherever a word importing the singular number is used in this by-law, such word shall include the plural. 5.3 The grammatical changes required to make the provisions of this by-law apply to individuals (male or female), sole proprietorships, partnerships, unincorporated associations, unincorporated organizations, corporations, trustees, heirs, executors, administrators and other legal representatives where the context so requires shall be assumed as though in each case fully expressed. Section 6 — Effective Date 6.1 This by-law shall come into force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this XXth day of XXXXXXXX, XXXX. MAYOR CLERK INNICHA4 Ajw% REPORT ► o icy CAO Pp°i'tunity 'S.0°�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 7, 2019 REPORT: CAO-05/19 SUBJECT: RATES & FEES BY-LAW BACKGROUND: On December 18, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-09/14 re Proposed 2015 Fee By-law be received for information. AND THAT staff be directed to bring forward a Rates and Fees By-law for Council consideration. On December 18, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-125, the Rates & Fees By-law On July 21, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-48/16 re Rates & Fees By-law be received for information; AND THAT staff be directed to bring forward the Rates & Fees By-law for Council consideration. On August 18, 2016 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2016-059, being an amendment to the Rates & Fees By-law. The 2016 amendments to the Rates & Fees By-law included: • Removal of Large Item printing fees. A service the Municipality cannot provide. • Addition of previously established Over-Dimensional Load Permit Fees and Museums Bayham Fees. • Restructuring of Hall Fees On September 21, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-098, being a by-law to amend the Building By-law for the purpose of doubling permit fees, where a person commences regulated building activities without first having obtained a permit. On January 3, 2019, in response to correspondence from the Ministry of Finance re 2019 Ontario Municipal Partnership Fund (OMPF), the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT as a result of potential 2019 Ontario Municipal Partnership Fund (OMPF) reductions staff be directed to bring back the following reports for Council consideration: • Updated Rates & Fees By-law • Development Charges Informational Report DISCUSSION Staff conducted a review of the following municipality's rates & fees for comparative purposes: Brant County Town of Tillsonburg City of Woodstock Township of Blandford Blenheim Municipality of Central Elgin Township of East Zorra Tavistock Municipality of DuttoniDunwich Township of Malahide Municipality of West Elgin Township of Norwich Norfolk County Township of Southwest Oxford Town of Aylmer Township of Southwold Town of Ingersoll Township of Zorra The current Municipality of Bayham Rates and Fees By-law is on par with surrounding Rates & Fees By-laws (+/- -5%). As such, the only changes proposed to the Rates & Fees By-law, beyond incorporating the Building By-law Rates & Fees pursuant to Report DS-09/19, include: 1) Change the 'Preparation and Registration of Agreement Fee' to 'Preparation, Registration or Discharge of Agreement/Interest Fee'. 2) Add a 'Land Merger Fee' $500 a. To be charged when conducting a conveyance of a 1 foot by 1 foot parcel of land to meet conditions of consent requirements. 3) Add a 'Third Party Review Fee' $50 + Actual Costs a. To be charged when a plan or design is required to be reviewed by a third party expert (i.e. lighting design reviewed by an engineer or site plan drainage). 4) Add a 'Half Load Restriction Exemption Fee' $50 a. To be charged when an exemption to the Half Load Restriction By-law is requested. Attached hereto as Appendix 'A' is the proposed Rates & Fees By-law. Changes are highlighted in Yellow. RECOMMENDATION 1. THAT Report CAO-05/19 re Rates & Fees By-law be received for information; 2. AND THAT staff be directed to bring forward an amended Rates & Fees By-law for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2019-XXX BEING A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TO ESTABLISH AND REQUIRE THE PAYMENT OF FEES FOR INFORMATION, SERVICES, ACTIVITIES AND USE OF MUNICIPAL PROPERTY AND TO REPEAL BY-LAW NUMBER 2016-059 AND ANY AND ALL AMENDMENTS WHEREAS Section 391 of the Municipal Act, 2001,S.O. 2001, as amended, (the Act) provides for a municipality to pass by-laws imposing fees or charges on any persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board, and for the use of its property including property under its control; AND WHEREAS Section 69 of the Planning Act R.S.O. 1990, c. P. 13 as amended provides that a municipality may establish a tariff of fees for the processing of applications made in respect of planning matters; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, as amended authorizes a municipal Council to pass by-laws concerning the issuance of permits and related matters; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Section 1 — General Provisions MUNICIPAL FACILITIES—COMMUNITY CENTRE 1.1 All persons using a municipal facility must provide two (2) weeks prior to event a certificate of insurance in the minimum amount of$2,000,000.00 naming the Municipality of Bayham as additional insured 1.2 Deposit for hall rental is due at time of booking/signing. Balance of rental fee is due a minimum of two (2) weeks prior to date of function 1.3 Failure to cancel in writing two (2) weeks prior to the booking will result in full charges being applied. 1.4 A Damage Deposit is charged for Main Hall or all day use Friday and Saturday which is refundable less applicable damages, if any. 1.5 Damage Deposit based on 50% of rental fee is charged for partial hall use on any day of the week which is refundable less applicable damages, if any. 1.6 "Community Partners" shall mean not-for-profit community organizations, or community organizations with a formal structure and mandate that provide funds or services on a volunteer basis for the good of the community. 1.6.1 Community Partners shall receive a $50 reduction on any Community Centre base rate each use. 1.6.2 Qualification as a `Community Partner' shall be at the discretion of the Municipality. 1.6.3 At the time of passing of this By-law Community Partner shall include, but not be limited to: i. Bayham Historical Society vi. Straffordville Community Committee ii. Eastern Star vii. SERVE Parent's Association / iii. Otter Valley Naturalists Straffordville Public School iv. Photographers of the Otter Valley viii. Vienna Lioness v. St. Lukes Anglican Church Guild ix. Vienna Lions Club 1.7 Community Centre renters are responsible for all fire alarm response costs 1.8 Facility use may be revoked as a result of damage, or improperly disposed of refuse. Clean up fees shall be the responsibility of the user. BALL DIAMONDS 1.9 Ball Diamonds formally used by an organized league are subject to $10.00 fee per use, refundable $20.00 key deposit and provision of insurance certificate in minimum amount of $2,000,000.00 naming The Municipality of Bayham as an additional insured 1.10 Ball Diamonds formally used by community group or ball team are subject to $10.00 fee per use PARKING LOTS 1.11 Community Centre Parking Lot use is subject to provision of liability insurance certificate in minimum amount of$2,000,000.00 naming The Municipality of Bayham as an additional insured BY-LAW ENFORCEMENT 1.12 Activities performed pertaining to By-Law Enforcement Infractions are invoiced at full cost recovery plus 25% Administration Fee PLANNING SERVICES 1.13 Any legal or consulting fees over and above established rates will be added to all planning fees and charged per lot, where applicable; WATER/WASTEWATER SERVICES 1.14 Any water or sewer connection and frontage charges that exceed the minimum fee will have full cost recovery for Capital Construction applied (This will include road restoration and all other costs incurred to install services) 1.15 Water and Sewer connection and frontage charges will be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 62- 007 1.16 Bulk Water cost is metered rate plus $250.00 Section 2 —Administration 2.1 Effective upon final passing of By-law 2019-XXX the Schedule of Rates and Fees as set out in Schedule "A" attached hereto and forming part of this by-law is hereby adopted and shall remain in effect until amended or rescinded. 2.2 By-law 2016-059 and any and all amendments thereto enacted by the Municipality of Bayham, setting out any such rates and fees shall be and are hereby repealed. 2.3 This by-law shall come into full force and effect upon final passing. READ A FIRST AND SECOND AND THIRD TIME AND FINALLY PASSED this XXth day of XXXXX, 2019 MAYOR CLERK SCHEDULE OF RATES AND FEES ADMINISTRATION ITEM Fee Photocopying Per Page - Black & White (8.5x11 & 8.5x15) $0.75 Per Page - Black & White (11x17) $1.00 Per Page - Coloured (8.5x11 & 8.5x14) $2.00 Per Page - Coloured (11x17) $2.50 Fax $1.00 Per Page - GIS Maps & Plans (8.5x11) $7.00 Per Page - GIS Maps & Plans (11x17) $11.00 Copy of Zoning By-law $25.00 Copy of Official Plan $35.00 Culture-Tourism Councils & Historic Highlights - 5% HST $3.00 Bayham Memories & Milestones - 5% HST $12.00 Municipal Key Fobs $2.00 Discover Bayham Mugs $5.00 Lottery Licence 3% of cash value of all prizes Lottery Licence ($10.00 Minimum Fee) Freedom of Information Freedom of Information Application (established by Provincial Legislation) $5.00 Freedom of Information Application (established by Provincial $7.50/15 mins plus Legislation) photocopying $0.20/page SCHEDULE OF RATES AND FEES ADMINISTRATION ITEM FEE Miscellaneous Fees Administrative Search Fee (Routine Disclosure) $50/hr Alcohol and Gaming Commission of Ontario Municipal Information Form $25.00 Preparation, Registration or Discharge of Agreement/Interest Fee $500.00 Ontario Power Authority-Fee-in Tarriff Support Resolution $100.00 Blue Box $10.00 County Map $3.00 Municipal Pins First 15 pins free, each Local Charitable/Not for Propfit Group requests for additional $1.00 (max 25 pins giveaways or exchanges etc. or personal use unless approved) Commissioning of Affidavits and Certification of Documents i.e. Travel Letter (Senior Pension Forms are exempt) $20.00 Livestock Valuer $150.00 Trailer Park Licence $100.00 Civil Marriage Solemnization Services • Civil Marriage Ceremony in Municipality $250.00 Rehearsal Fee $75.00 SCHEDULE OF RATES AND FEES PLANNING SERVICES ITEM FEE Official Plan Amendment Application $1,000 plus $1,000 deposit Zoning By-law Amendment Application $1,000 plus $1,000 deposit Temporary Use Zoning By-law $1,000 plus $1,000 deposit Temporary Use Zoning By-law Renewal $500 plus $1,000 deposit Zoning Amendment to Remove Holding $500.00 plus $1,000 deposit Minor Variance Application $1,000 plus $1,000 deposit Site Plan Application/Agreement $1,000 plus $1,000 deposit Site Plan Agreement - properties with accumulative $250.00 plus $250.00 deposit Site Plan Agreement Amendment $250.00 plus $250.00 deposit Development Agreement $1,000 plus $1,000 deposit Plan of Subdivision Application $1,000 plus $1,000 deposit Defense of Ontario Municipal Board Appeals $5,000.00 deposit - full cost to Planning Report $800.00 Land Division Clearance Letter $100.00 Planning Signage - Install and Remove $100.00 Land Merger Fee $500.00 Third Party Review Fee $50.00+actual cost SCHEDULE OF RATES AND FEES TREASURY ITEM FEE Tax Certificate $50.00_ Zoning Certificate $50.00 Building/Drainage Work Order $50.00 By-law/Fire Services Order $50.00 By-law Exemption Request $50.00 NSF Payment Fee $30.00 Tax Sale Registration Process Full Cost Recovery + $100.00 PUBLIC WORKS ITEM FEE Hal Load Restriction Exemption $50.00 Road Access Permit $160.00 Municipal Consent Application Fee $50.00 Civic Addressing Application Blade, Post, Installation $95.00 Replacement Blade Only $65.00 Replacement Post Only $30.00 Over Dimensional Load Permit Single Use $200.00 Annual $500.00 SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT ITEM FEE Residential Dwelling Residential Dwelling Units $0.90/ft2 plus $150 flat • • Garages, carports, etc. over 300 sq ft $0.50 per sq ft plus $150.00 flat Decks, ramps, wood burning appliances $150.00 flat Accessory building up to 300 sq ft $150.00 flat Renovations of accessory buildings & residences $10.00 per $1,000.00 const Swimming pools All types $100.00 Agricultural Buildings Kilns, corn cribs, etc $200.00 flat Renovations to Farm Buildings $10.00 per $1,000 const value Farm buildings and additions up to 600m2 $150.00 flat plus $0.40 per sq ft Farm buildings and additions over 600m2 $150.00 flat plus $0.30 per sq ft Industrial, Commercial, Institutional New or additions up to 600m2 $150.00 flat plus $0.40 per sq ft New or additions over 600m2 $150.00 flat plus $0.30 per sq ft • Renovations of buildings and accessory buildings $150.00 slat plus $10.00 per $1,000.00 const value • Other structures such as silos, grain dryers etc $150.00 flat plus $10.00 per $1,000.00 const value SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT ITEM FEE Miscellaneous Mobile Homes - as a second dwelling on a farm & trailer park $150.00 flat plus $10.00 per Modular Homes $150.00 flat plus $0.60 per sq ft revised due to zoning Temporary Mobile Homes (for supplementary farm dwellings) amendment Temporary Mobile Homes $150.00 flat used for special circumstances approved by Council up to 3 $100.00 renew fee Temporary Mobile Homes (used on site while residence is under $150.00 flat construction) Existing buildings and houses moved to a new site $150.00 flat plus $0.50 per sq ft Additions to moved-in structures at the time of move $0.50 per sq ft Additions to these moved-in structures at another time $150.00 flat plus $0.50 per sq ft Permit transfer $150.00 flat Temporary special occasion tents $150.00 flat Roof Mounted Solar Panels $200.00 flat Demolition Permits $150.00 flat Municipal Property Damage Deposit $2000.00 flat Work Order Title Registraton $100.00 Building Permit Annual Maintenance Fee $300.00 Exceptions Other inspections $150.00 flat Change of use $150.00 flat SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT ITEM FEE Septic System Class 1 Exempt Class 2 $200.00 Class 3 $200.00 Class 4 $500.00 Class 5 $500.00 Leaching Beds $500.00 Absorption Trench $500.00 Filter Beds $500.00 Repairs $300.00 Lot Assessments $100.00 Plumbing Permits $80.00 plus $10.00 per fixture Drainage Reassessment $250.00 SCHEDULE OF RATES AND FEES WASTEWATER 2019 2020 2021 2022 2023 2024 Monthly Charge $56.06 $58.89 $62.01 $65.10 $68.47 $72.12 Sewer Connection & Frontage Charges 2018 Frontage/Ft Connection Eden $36.59 $5,382.85 Port Burwell $22.97 $5,471.22 Straffordville $36.59 $5,382.85 Vienna $36.59 $4,243.79 Sewer Connection Permit $200.00 Sewer Connection Inspection $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% Septage Receiving Facility - Disposal Fee $13.50/cubic metre SCHEDULE OF RATES AND FEES WATER 2019 2020 2021 2022 2023 2024 Base Monthly Charge $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 Volume Charge per m3 $3.78 $4.00 $4.24 $4.50 $4.77 $5.06 Unmetered Water Rates (Richmond-Fire Lines) 2019 2020 2021 2022 2023 2024 Monthly Charge $97.00 $101.85 $106.94 $112.29 $117.90 $123.80 Connection & Frontage Charges 2018 Frontage/ft Connection Port Burwell $7.74 $1,161.76 Richmond N/A $9,533.83 Vienna $7.92 $1,188.78 Water Connection Permit $200.00 Water Connection Inspection $100.00 Water Meter- Residential (including dual checkvalve and inspection) $450.00 Water Meter Register $310.00 Water Meter Register for Pit Application $350.00 Dual Check Valve $30.00 Water Meter Bottom Plate with Gasket $20.00 Water Meter Non-Residential Full Cost Recovery Dual Check Valve Non-Residential Full Cost Recovery Water Meter Test $300.00 Water Shut off/on $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% SCHEDULE OF RATES AND FEES STRAFFORDVILLE COMMUNITY CENTRE ITEM FEE HST TOTAL Main Hall Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00. $42.90. $372.90 Damage Deposit $320.00 $320.00 Main Hall Meetings Up to 3 hrs + $30.00 each additional hour $130.00. $16.90. $146.90 Trackless Lounge up to 3 hours + $30.00 for each additional hour $75.00 $9.75 $84.75 Funerals $75.00 $9.75 $84.75 VIENNA COMMUNITY CENTRE ITEM I FEE I HST I TOTAL Entire Facility with Kitchen Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00 $42.90 $372.90 Damage Deposit $320.00 $320.00 Basement with Kitchen $140.00 $18.20 $158.20 Basement without Kitchen $90.00 $11.70 $101.70 Upstairs & Bar Area Only $200.00 $26.00 $226.00 Upstairs & Bar Area Only Meetings - up to 3 hours + $30.00 for $130.00 $16.90 $146.90 Funerals $75.00 $9.75 $84.75 ITEM FEE HST TOTAL Pavillions $40.00 $5.20 $45.20 ADDITIONAL COSTS - COMMUNITY CENTRES ITEM FEE Additional cleaning/other services Cost Recovery Key Fee (refundable after function) $20.00 Failing to vacate by 2:00 a.m. $50.00/hour Deposit (Non Refundable) 50% of rental fee SCHEDULE OF RATES AND FEES MARINE MUSEUM AND LIGHTHOUSE ENTRANCE FEES Under 12 years Free Adults (13+) $3.00 per person one site Adults (13+) $5.00 per person for both Marine Museum & Lighthouse Family $8.00 per family one site Family $12.00 per family for both Marine Museum & Lighthouse FIRE SERVICES ITEM FEE MVC Response (Non Bayham Resident) Current MTO hourly rate for pumper, resue tanker Other Response (Non Bayham Resident) Current MTO hourly rate for required apparatus Burn Permit $25.00 per calendar year Cost Recovery - Foam $250 per pail used Fire Report - Post Fire $75.00 Fire Inspection - Real Estate $150.00 Fire Safety Plan Review $100.00 Illegal or unauthorized fire (including arson Full Cost Recovery Hazardous Materials Clean-up (as per Environmental Protection Act, RSO 1990) Full Cost Recovery Fire Response Fees (Indemnification Technology Municipal Act. 2001 391 (1) Current MTO hourly rate for required apparatus INN-1(11-44f REPORT o� o ,�y CAO �'°J tunny Is' TO: Mayor & Members of Council FROM: Brenda Gibbons, Deputy Clerk DATE: February 7, 2019 REPORT: CAO-06/19 SUBJECT: LONG TERM SERVICE AWARDS / RETIREMENT RECOGNITION BACKGROUND: In 2018, as a result of the potential for increased retirement in the coming years, the Council of the Corporation of the Municipality of Bayham provided staff direction to formalize employee years of service and retirement recognition. DISCUSSION: The Municipality of Bayham Personnel Policy Manual outlines the following: "All permanent Municipal employees, volunteers and members of Municipal committees will be recognized with a service award at every five (5) year increments of service." The current practice is to present permanent employees with recognition in the form of`Bayham Bucks' at every 5 year anniversary of years of service. There have, however, been various different forms of retirement recognition. The Municipality of Bayham Long-Term Service Awards/ Retirement Recognition Policy, attached hereto as Appendix 'A' outlines the purpose and procedure for the recognition of long- term and retiring personnel. The policy is presented for Council review and approval. RECOMMENDATION 1. THAT Report CAO-06/19 re Long Term Service Awards/ Retirement Recognition be received for information 2. AND THAT staff be directed to bring forward a by-law to adopt a Long Term Service Awards/ Retirement Recognition Policy and incorporate same in the personnel policy. Respectfully Submitted by: Reviewed by: cArrL(24 _4-etqf-2/9 Brenda Gibbons Paul Shipway Deputy Clerk CAO I Clerk HA-IV .BAY OA u4.0 p° tunity Ism Corporation of the Municipality of Bayham Date of Council Approval: Date of Latest Revision: Policy Name: Municipality of Bayham Long-Term Service Awards / Retirement Recognition Section 1 - Purpose 1.1 The Corporation of the Municipality of Bayham believes that loyal and committed employees are the essence of the organization. The Municipality of Bayham recognizes the contribution and hard work of employees by acknowledging major milestones in an employee's service. Employees will be presented with long term service awards and retirement recognition based on their years of service with the municipality. 1.2 The Municipality of Bayham believes that long-term service commitment of regular/permanent employees, provides benefits to the Municipality, including but not limited to: 1.2.1 Retention of valued expertise; 1.2.2 Organizational stability and lower turnover; 1.2.3 Creation of a positive and supportive work environment; 1.2.4 Identification of role models and the opportunity to encourage a sense of community and shared purpose. Section 2 — Procedure SERVICE RECOGNITION 2.1 All permanent Municipal employees will be recognized with a service award at every five (5) year increments of service. Regular full-time and regular part-time active employees who have served the Municipality of Bayham for five (5) continuous years or more are eligible for service recognition. The initial permanent hire date shall be used to determine length of service. In the event of a break in service, a new initial hire date shall be established on the date of re-employment, and previous service may not be counted. Service Recognition will be based on the completion of respective service as of December 31st of that year. SERVICE RECOGNITION PRESENTATION 2.2 Upon reaching five (5) years of continuous service, employees will be presented with a certificate and Bayham Bucks in increments of fifty dollars ($50) for every five (5) years of service. 2.3 Employees who attain twenty five (25) and thirty five (35) years of service will receive, in lieu of Bayham Bucks, a gift with a value of two hundred and fifty dollars ($250) and three hundred and fifty dollars ($350) respectively. 2.4 Service Recognition Awards shall be presented by the Head of Council in December at the annual Christmas lunch or an appropriate event. Service Recognition expenses shall be allocated to General Government Sundry. RETIREMENT RECOGNITION 2.5 Retirement recognition is intended to acknowledge an employee's contribution throughout his/her employment with the Municipality of Bayham and marks a significant life transition. Employees with full time or permanent part-time status shall have both their years of service and retirement recognized. RETIREMENT PRESENTATION 2.6 Retiring employees who have served the Municipality of Bayham for a minimum of ten (10) continuous years are eligible for a Retirement Award. Employees retiring from the Municipality of Bayham with ten (10) or more years of service shall receive a gift on behalf of the Municipality. The value will be ten dollars ($10) for every year of service. 2.7 The organization of a celebration may be arranged by the Head of the Department under which the employee served with expenses allocated within the Council approved budget Sundry line item. 2.8 Employees receiving Service Recognition in a Retirement Year shall receive both the Service Recognition Award and the Retirement Recognition Award. iNAYHA --""11111\A • REPORT o icy CAO pp°''tunny Is �� TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 7, 2019 REPORT: CAO-07/19 SUBJECT: PRIVATE RECREATIONAL CANNABIS RETAIL STOREFRONT POLICY STATEMENT BACKGROUND On December 20, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-81/18 re Cannabis Licence Act, 2018 be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham opt-in to permit private recreational cannabis retail storefronts in the Municipality of Bayham; AND THAT staff be directed to draft a Private Recreational Cannabis Retail Storefront Policy Statement to be utilized by staff during the AGCO 15-day Private Recreational Cannabis Storefront Store Location review period for Council consideration; AND THAT staff be directed to bring forward a Zoning By-law Amendment to interpret cannabis "standard" cultivation and processing as an industrial use permitted in Rural Industrial (M2) and Urban Industrial (M4) and define the term "Cannabis Cultivation Facility", "Cannabis Processing Facility", "Standard- cultivation of Cannabis" and "Micro-cultivation of Cannabis" and any additional terms and conditions as required for Council consideration in order to permit the use in certain zones. DISCUSSION The Cannabis Licence Act, 2018 and Ontario Regulation 468/18 outlines that the AGCO shall give notice of an application for a retail store authorization: • by displaying a notice at the location of the proposed cannabis retail store specified in the application; • by posting a notice on the AGCO website. Notice issued by the AGCO shall include a request for the municipality, its residents and, if the municipality is a lower-tier municipality, the upper-tier municipality of which it forms a part, to make written submissions to the AGCO, which must be made no later than 15 days after the notice is first given, as to whether the issuance of the retail store authorization is in the public interest, having regard to the needs and wishes of the residents. Section 10 of Ontario Regulation 468/18 defines `public interest' as follows: i. Protecting public health and safety. ii. Protecting youth and restricting their access to cannabis. iii. Preventing illicit activities in relation to cannabis. Attached hereto as Appendix 'A' is the proposed Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement. The Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement outlines a process for staff to issue written submissions pertaining to AGCO notice of an application for a retail store authorization within the 15 day notice period. RECOMMENDATION 1. THAT Report CAO-07/19 re Private Recreational Cannabis Retail Storefront Policy Statement be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk -g,AYHA llihrl%111P1 1.1.15001. 4116mowO /'ortunity Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement SECTION 1 -OVERVIEW 1.1 The Municipality of Bayham permits retail sales of recreational cannabis within commercial zones in the Municipality of Bayham where a retail store is a permitted use. 1.2 The Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement informs Municipality of Bayham comment to the Alcohol and Gaming Commission of Ontario (AGCO), as well as assists prospective cannabis retailers in their consideration of cannabis retail store locations in the Municipality of Bayham. 1.3 It is recognized the AGCO is the provincial authority responsible for licensing cannabis retail operators, authorizing cannabis retail locations and licensing senior store staff. Municipal governments have no licensing authority. 1.4 The AGCO regulates and reviews all aspects of cannabis retail operations including municipal and public input and that the proposed cannabis retail store location is consistent with the public interest as defined in Ontario Regulation 468/18. SECTION 2 -PRINCIPLES FOR CANNABIS RETAIL STORE LOCATIONS 2.1 For the purposes of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, a cannabis retail store shall mean a retail store licensed or under application to be licensed by the AGCO. 2.2 Land Use Planning: The provincial cannabis retail licensing process does not remove the requirement to comply with the Municipality of Bayham Zoning By-law and all other municipal planning documents and regulations related to retail stores. The definitions, policies and regulations in the Municipality's Official Plan and Zoning By- law are applicable to all retail stores, including cannabis retail stores. 2.3 Municipal Building Inspections: The Ontario Building Code applies to cannabis retail store locations. Therefore, where a building permit is required, applications together with appropriate fees shall be submitted to the Municipality of Bayham Building Department. The Chief Building Official will undertake duties as required by the Ontario Building Code. Ontario Fire Code compliance is mandatory. SECTION 3 -CANNABIS RETAIL STORES AND SENSITIVE ACTIVITIES 3.1 The goal of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, pertaining to matters of public interest, is to help to: i. protect public health and safety; ii. protect youth and restrict their access to cannabis; iii. prevent illicit activities in relation to cannabis. 3.2 Retail cannabis stores are discouraged where: i. nearby properties are designed and\or operated to serve youth or at risk populations; ii. the potential for illegal sales exist; or iii. an individual or community health risk exists. 3.3 Pursuant to Ontario Regulation 468/18 the distance between the lot lines of a proposed cannabis retail store and a School or Private School shall not be less than 150 metres. SECTION 4-COMMENT PREPARATION & SUBMISSION 4.1 Municipal staff, when preparing comments in response to a Public Notice issued by the AGCO pursuant to the Cannabis Licence Act shall have regard for: i. ensuring the property zoning allows a retail use as a permitted use and whether the zone provisions and regulations of the zone can be satisfied; ii. the considerations outlined in Section 3.2 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement. iii. the separation distance listed in Section 3.3 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement. 4.2 The Planning Coordinatorpeputy Clerk or designate is delegated the authority and responsibility to submit comments, pursuant to Section 4.1 of the Municipality of Bayham Private Recreational Cannabis Retail Storefront Policy Statement, to the AGCO on behalf of the Corporation of the Municipality of Bayham in accordance with the regulatory response time outlined within the Cannabis Licence Act. iNNYHdidvi REPORT o � CAO pp°i'tunity islto TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: February 7, 2019 REPORT: CAO-08/19 SUBJECT: DEVELOPMENT CHARGES BACKGROUND: On January 3, 2019, in response to correspondence from the Ministry of Finance re 2019 Ontario Municipal Partnership Fund (OMPF), the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT as a result of potential 2019 Ontario Municipal Partnership Fund (OMPF) reductions staff be directed to bring back the following reports for Council consideration: • Updated Rates & Fees By-law • Development Charges Informational Report DISCUSSION The Development Charges Act, 1997, S.O. 1997, c. 27 enables municipalities in the province to enact by-laws to impose development charges against lands to be developed to pay for growth- related capital costs for municipal services such as roads, water, wastewater, public works, recreation, police and fire protection. A municipality is required to complete a development charge background study and hold at least one public meeting before passing a development charge by-law. Development charges are one-time fees levied on new residential and non-residential properties to help pay for a portion of the growth-related capital infrastructure requirements. Development Charges can play an important role in how growth infrastructure is financed in the Municipality of Bayham. For informational purposes Watson &Associates Economists Ltd. provided a work plan and quote to outline the specific process to implement development charges. The work plan would require approximately 11 months to complete with an estimated cost of$29,300+HST. The following municipalities in the area have a Development Charges By-law: Brant County Municipality of Central Elgin Township of East Zorra-Tavistock Town of Tillsonburg City of Woodstock Town of Ingersoll Township of Malahide Township of Norwich Town of Aylmer Norfolk County Township of Blandford-Blenheim For the purposes of infrastructure deficit reduction and future financial sustainability staff are supportive of development charges and the concept that growth pays for growth. However, staff would respectfully recommend the consideration of development charges be deferred to 2020 Capital Budget deliberations. The Province of Ontario recently concluded the Development Charges and Housing Affordability Technical Consultations undertaken as part of the Province's Housing Supply Action Plan. The consultation may result in additional changes to the Development Charges Act. For additional information, attached hereto as Appendix `A' is the Watson & Associates Economists Ltd. submission to the Development Charges and Housing Affordability Technical Consultations undertaken as part of the Province's Housing Supply Action Plan. RECOMMENDATION 1. THAT Report CAO-08/19 re Development Charges be received for information; 2. AND THAT Council refer Development Charges and a Development Charges Background Study to 2020 Capital Budget deliberations. Respectfully Submitted by: Paul Shipway CAOICIerk Watson &Associates ECONOMISTS LTD, January 25, 2019 Ms. Rachel Simeon Director, Market Housing Branch Ministry of Municipal Affairs and Housing 14th Floor, 777 Bay Street Toronto, Ontario M5G 2E5 Dear Ms. Simeon: Re: Development Charges and Housing Affordability At the outset, we would like to thank the Ministry for the invitation to participate in the "Development Charges and Housing Affordability Technical Consultations" undertaken as part of the Province's Housing Supply Action Plan. The undersigned participated in both the Municipal Consultation held on January 9, 2019 and the Municipal/Developer Technical Consultation Wrap-up held on January 21, 2019. We would, by way of this letter, summarize our perspectives advanced during those discussions. Watson & Associates Economists Ltd. Watson & Associates Economists Ltd. is a firm of municipal economists, planners and accountants which has been in operation since 1982. With a municipal client base of more than 250 Ontario municipalities and utility commissions, the firm is recognized as a leader in the municipal finance/local government field. The firm's Directors have participated extensively as expert witnesses on development charge (D.C.) and municipal finance matters at the LPAT/O.M.B. for over 37 years. Our background in D.C.s is unprecedented including: • Having undertaken over one-half of the consulting work completed in Ontario in the D.C. field during the past decade; and • Provided submissions and undertook discussions with the Province when the Development Charges Act (D.C.A.) was first introduced in 1989 and with each of the amendments undertaken in 1997 and 2015. Development Charges and Land Supply Within the provincial consultation document "Increasing Housing Supply in Ontario," the Province has identified five broad-themed barriers to new housing supply. The third Plaza Three Office: 905-272-3600 101-2000 Argentia Rd. Fax: 905-272-3602 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on Mississauga, Ontario www.watsonecon.ca DCs\January 252019 Letter to Province.docx L5N 1V9 barrier, "Costs: Development Costs are Too High Because of High Land Prices and Government Imposed Fees and Charges," presents that: • New housing development requires access to serviced land; • Land prices are driven up by lack of serviced land available for development; and • Government-imposed fees and D.C.s make it expensive to develop new housing. The following provides our comments and perspectives on these matters. D.C. Rates in Ontario As a starting point, we would provide a summary of the municipal and education D.C.s across Ontario as of late 2018 (Appendix A). Based on this data, the following summary is provided: Table 1- Development Charges in Ontario Develop gle tac j Area of Ontario Median GTA _ $113,600 _ $68,200 $42,700 Central $66,800 _ $25,700 $11,200 Western $36,300 $12,000 $300 Eastern $37,200 $7,200 $1,000 1 Rounded Table 2 - Development Charges - Number of Municipalities in Each Range Development Charge for Single Detached House a of Ontario 100,000 80,000 - 60,000 - 40,000 - 20,000 - 0 - + 100,000 80,000 60,000 40,000 20,000 GTA 1 9 4 11 Central - - 2 2 24 16 Western - - - - 19 42 Eastern - - - - 4 46 From the above data, the G.T.A. has the highest rates with the combined charges ranging from $42,700 to $113,600 and a median charge of$68,200. All other areas in the Province have charges under $40,000 with the exception of Central Ontario which has four municipalities in the $40,000 to $80,000 range. Development Charges as a Source of Revenue Appendix B provides the total municipal D.C. collections by service years (2013 to 2017). The following summarizes the total collections by category along with an averaged annual collection amount. Watson &Associates Economists Ltd. PAGE 2 January 25 2019 Letter to Province.docx Table 3- Development Charge Collections-2013 to 2017 Service Category Total Collections Annual Average Percentage of 2013 - 2017 Collections Total Water, Wastewater& 3,890,337,560 778,067,512 38.8% Stormwater Roads &Transit 3,870,082,284 774,016,457 38.6% Fire, Police & EMS 239,969,124 47,993,825 2.4% Parks, Recreation & 1,305,415,069 261,083,014 13.0% Library Provincial - Go Transit 47,415,065 9,483,013 0.5% All Other 683,259,230 136,651,846 6.8% Total 10,036,478,333 2,007,295,667 100.0% As presented: • Water, wastewater and stormwater services account for 39% of the D.C. funds collected. These services are essential to the creation of serviced land for housing and employment; • Roads and Transit account for another 39% of the D.C. collections. These services are essential to goods movement and for employment; and • The remaining collections go towards protection, health and well-being. Note that the Province receives 0.5% of the total municipal collections for GO Transit service. Development Charges as a Percentage of House Prices Over the past five years, infrastructure costs have risen. Factors that have influenced these increases include: • Increases in tender prices to construct infrastructure; • Increased regulatory requirements (e.g. increased quality treatment for water/wastewater, enhanced technology requirements); • Increased land prices; and • Enhanced approval process (environmental assessments, public engagement, etc.). Watson &Associates Economists Ltd. PAGE 3 January 25 2019 Letter to Province.docx While the D.C. rates have increased, housing prices have increased as well. The following information was presented by BILD in their 2013 and 2018 documents "Government Charges and Fees on New Homes in the Greater Toronto Area." Table 4-Summar of Development Char.es for Selected G.G.H. Municipalities-2013 Town of M. Town of I City of City of Bradford Town of City of Oakville Brampton! Markham West Ajax oronto Gwillimbury I. Average New Home Price 36'lot $590,000 $490,000 $600,000 $410,000 $460,000 $540,000 Lower-Tier/Single-Tier D.C.s $18,957 $25,351 $19,950 $29,024 $12,020 $19,412_ Upper-Tier D.C.s $35,275 $35,532 $40,107 $6,172 $20,940 Education D.C.s $3,665 $2,146 $2,020 $1,088 $1,964 $544 Total Municipal D.C.s $54,232 $60,883 $60,057 $35,196 $32,960 $19,412 Total D.C.s $57,897 $63,029 $62,077 $36,284 $34,924 _ $19,956 D.C.s as a% of Housing Price 9.8% 12.9% 10.3% 8.8% 7.6% 3.7% Source:Govemment Charges and Fees on New Homes in the Greater Toronto Area,Revised Final Report,July 23,2013. Altus Group. Table 5-Summary of Development Charges for Selected G.G.H. Municipalities -2018 own o Town of City of ity of Bradford Town of City of em Oakville Brampton 'rkham West Ajax Toronto willimbury Average New Home Price 36'lot _ $1,200,000_ $655,000 $1,200,000 $570,000 $600,000 $930,000 Lower-Tier/Single-Tier D.C.s $33,688 $29,417 $33,687 $25,106 $16,087 $60,739 Upper-Tier D.C.s $40,277 $52,407 $48,330 $8,983 $28,360 n/a Education D.C.s $6,633 $4,567 $6,407 $1,759 $2,735 $1,493 Total Municipal D.C.s $73,965 $81,824 $82,017 $34,089 $44,447 $60,739 Total D.C.s $80,598 $86,391 $88,424 $35,848 $47,182 $62,232 D.C.s as a% of Housing Price 6.7% IIIMILT.4% 6.3% 7.9% 6.7% Source:Government Charges and Fees on New Homes in the Greater Toronto Area. May 2,2018. Altus Group. As presented, over the past five years D.C.s as a % of average new house prices have decreased in Oakville, Markham and Bradford West Gwillimbury, increased marginally (.3%) in Brampton and Ajax and significantly (3%) in Toronto. Tables 6 and 7 present the increases in housing prices and D.C.s over the five-year period. Table 6-Summary of Housing Price Increase for New Homes for Selected G.G.H. Municipalities own of Town o City of ity of Bradford wn ity of Oakville Brampton Markham West Ajax ronto Gwillimbury Average New Home Price 36' lot 103% 34% 100% 39% 30% 72% (Percentage Increase) Source:Government Charges and Fees on New Homes in the Greater Toronto Area.Altus Group-2013 vs.2018 Watson &Associates Economists Ltd. PAGE 4 January 25 2019 Letter to Province.docx Table 7-Summary of Municipal and Education Development Charge Increase for New Homes for Selected G.G.H. Municipalities Town of Town City of Pity of Bradford Town of City of Oakville Brampton Markham West Ajax oronto Gwillimbury Municisal D.C.s 36% 34% 37% -3% 35% 213% Education D.C.s 81% 113% 217% 62% 39% 174% Total D.C.s 39% 37% 42% -1% 35% 212% Source:Government Charges and Fees on New Homes in the Greater Toronto Area.Altus Group-2013 vs.2018 In other jurisdictions, D.C.s as a percentage of new home prices are lower than the G.T.A.: Table 8- Development Charges as a Percentage of New Home Prices for Selected Municipalities-2018 ity of Barrie City o ity of City o ity of City of amilton 'itchener Winds• 'ingston Ottawa Average New Home Price $778,715 $770,212 $714,253 $550,110 $454,755 $562,898 Total Municipal D.C.s $49,184 $36,769 $33,041 $22,358 $18,468 $35,047 Education D.C.s $1,759 $1,924 $1,691 $305 $124 $2,157 Total D.C.s $50,943 $38,693 $34,732 $22,663 $18,592 $37,204 D.C.s as a% of Housing Price 6.5% 5.0% 4.9% 4.1% 4.1% 6.6% Source: House Prices-CMHC Market Absorption Survey Impacts of Loss of Development Charges on the Tax and Rate Payers The revenue sources available to municipalities to fund capital infrastructure are limited. • External sources — Includes D.C. contributions, grants, Planning Act contributions (parkland dedications, section 37 contributions) and donations. • Financing — Debt and P3 (public/private partnerships) are financing tools and assist in spreading the burden over periods of time; however, the payments are ultimately made by the tax/rate payer. • Internal — Property taxes, water/wastewater/stormwater rates, user fees, reserves (note that these funds are accumulated from past taxes and rates). As noted in Table 3, removal of D.C. revenues would have a direct and immediate impact on property taxes and user rates to fund the $2 billion annual loss. Water and wastewater alone accounts for 39% of the collections and is crucial to the creation of serviced land to supply housing and employment. A recent report released by the CD Howe Institute (dated August 14, 2018) recommended the removal of the water and wastewater D.C.s. This loss of over $780 million per year in external funding would have a major impact on water and wastewater customers. Ottawa, Peel and York Region considered the impacts of this recommendation and identified the following immediate impacts on their water/wastewater customers: Watson &Associates Economists Ltd. PAGE 5 January 25 2019 Letter to Province.docx Table 9- Impact on Water/Wastewater Bills Due to Loss of Development Charges L., "Illr verage Household Mr User Rate lar Municipality Bill Before Bill After Loss of Percentage Change D.C. Revenue Increase to Bill Increase City of Ottawa $826 $1,693 $837 106% Region of Peel $691 $1,206 $515 72% Region of York' $888 $1,417 $529 85% 'Includes the impact on the Region's bill only-does not include lower tier's component The above impact on rates must be considered in conjunction with potential added capital expenditures arising from the mandatory asset management requirements of the Infrastructure for Jobs and Prosperity Act. Under this legislation, municipalities have four years to comply in implementing long-term capital plans for rehabbing or replacing existing assets. Given that most Ontario municipalities have existing water/wastewater capital investments per customer of $25,000-$35,000, the ability to absorb the added costs for new infrastructure without D.C. revenue would be financially unaffordable for most municipalities. The Cost of Growth The impact of development on a municipality is not often understood clearly. Appendix C provides a schematic overview of the different components of the municipal finance regime and how development impacts property taxes (and rates). On average, residential development creates more expenditures than it does revenue, placing upward pressure on taxes. As noted in the schematic, the purple boxes denote the need for infrastructure and the (partial) recovery from D.C.s leaving a net financial impact on the municipality. Should D.C.s be further reduced, there is a further and direct impact on taxes and rates. Fiscal Impact Case Studies — Milton and Barrie Our firm has undertaken numerous fiscal impact assessments to evaluate the overall impact of growth on municipalities. Most often, these are undertaken as part of an Official Plan Review in order to provide direction on the timing and phasing of development (from an affordability perspective) along with financial policies to manage the financing of the infrastructure. Two examples of the impacts of growth are provided below: Town of Milton — Located in the G.T.A. West, it is identified as a key growth area. In 2000, it had a population of 31,500 and was "planned" to grow to approximately 175,000. The early building projections were to grow at about 1,000 units per year which has increased significantly, reaching well over 2,000 units per year for a number Watson &Associates Economists Ltd. PAGE 6 January 25 2019 Letter to Province.docx of years. At present, the Town's population is approximately 130,000. Planning for this municipality to grow almost six times its size required significant investment in both infrastructure and operating costs. From the fiscal impacts undertaken for each secondary plan, growth was deemed unaffordable. Observations arising from the studies included: • D.C.s only contributed to about 75% of the growth-related costs (due to mandatory exemptions, reductions, deductions and averaging of historical service standards; • Debt capacity would exceed 50% placing it well above the provincial limit of 25%; and • Tax rate increases averaging approximately 10% per year were anticipated over the planning period. Based upon the above challenges facing the Town, the growth would have to be slowed to approximately 30% of the growth targets in order to maintain financial affordability. The municipality, however, was able to negotiate with the development community to assist in mitigating the impacts. By agreement, capital contributions (in addition to the D.C. payments) were made to reduce the debt borrowing requirements (thus reducing the debt to below the capacity limits) along with the direct impact on property taxes. City of Barrie — Located north of the G.T.A., Barrie also achieved rapid growth in the 1990s and subsequently sustained moderate growth thereafter. In 2010, the City had annexed 5,700 acres of land from Innisfil which was targeted primarily for residential development. Within the City's existing built boundary, there was significant residential lands along with employment lands to be developed. The landowners within the annexed area wished to proceed with the Secondary Plan process and potentially proceed to advance the development of the area. In addition to the financial costs of providing infrastructure to the existing built boundary area, the City was facing significant financial challenges to address replacement of aging water, wastewater, roads and other infrastructure. In attempting to address the financial infrastructure requirements within the existing built boundary along with layering the growth within the annexation lands, the City would have to consider the following impacts: • D.C.s only contributed to about 75% of the growth-related costs (due to mandatory exemptions, reductions, deductions and averaging of historical service standards; • Debt capacity would exceed 46% placing it well above the provincial limit of 25%; and • Tax rate increases averaging 6% per year. Similar to Milton, the City negotiated capital contributions to assist with reducing the debt capacity below the mandatory limit and the direct impact on property taxes (4% per year). Watson &Associates Economists Ltd. PAGE 7 January 25 2019 Letter to Province.docx Note that the capital contributions mentioned for Milton and Barrie were to directly fund growth-related capital costs which were not D.C. recoverable as a result of the reductions, deductions and limitations set out in the D.C.A. Without these contributions, housing supply would have been reduced and staged to maintain affordability and sustainability. Note that with the changes imposed through the Smart Growth for Our Communities Act, 2015 (Bill 73), the Province has sought to provide limitations in this area. Housing Affordability in Ontario and the G.T.H.A. Housing costs are typically the most significant household expenditure and the costs associated with housing relative to household income can have a significant impact on household well-being. Measuring affordability typically involves comparing housing costs to household income. "Affordability," as defined in this context, is continually changing and is based on a number of parameters, including the dynamics of the housing market (supply and demand), mortgage costs (determined by interest rates), operating costs, characteristics of households (household income, position in life cycle, lifestyle choices) and government policy. Affordable housing includes both low-cost market housing for homeowners and renters, as well as non-market housing available at subsidized rates. An analysis is provided in Appendix D. The analysis presented therein suggests that over the 2006 to 2016 period, erosion in housing affordability has been largely in the rental market, and not in the owner-occupied segment. While new home prices have risen over the period, there are a number of factors that help explain why housing affordability in the ownership market has remained relatively steady over the period: • The decline in interest rates over the period, which has reduced borrowing costs for mortgages and helped manage carrying costs; • A significant shift in new housing mix to more affordable housing products — increasing absorption of townhouse and condo units as a share of total; and • An increase in multi-generational living and other non-traditional living arrangements (largely occurring in the G.T.H.A.). Meeting the needs of rental and affordable housing requires a significant emphasis to be placed on expanding the purpose-built rental inventory to meet growing market demand. While the secondary market and non-profit housing continue to be important suppliers of rental housing in the market, it is recognized that to significantly increase the supply of rental housing will likely require greater participation by the private-sector development community to construct purpose-built rental housing. Watson &Associates Economists Ltd. PAGE 8 January 25 2019 Letter to Province.docx Conclusions/Observations From the discussion session undertaken with members of the development/building community, and the review provided herein, it is acknowledged that there are challenges for the development/building community to address the housing needs for certain sectors of the housing market. Rental housing is one example of an area where the low profit margins and high risks may limit participation by developer/builders; however, there clearly does not appear to be a Province-wide concern with D.C. rates which would warrant a wholesale reduction/elimination of D.C.s for any particular service. As identified by Ottawa, Peel and York, the elimination of water/and wastewater D.C.s could have a very significant impact on annual customer billings impacting existing low- income households and affecting their ability to continue to afford their present homes. It would be short-sighted to eliminate D.C.s in order to stimulate a marginal increase in housing for potential new residents while possibly causing many marginal income homeowners to lose their homes due to the increased tax/rate charges. As well, the loss of this external funding source would reduce the creation of serviced lands for housing and employment. To best address the Province's objectives, select segments of the housing market should be considered for assistance. Aid to the developer/builder should be performance-based in order to ensure that the desired actions for that housing market segment are carried out. Assistance could come in the form of grants funded by provincial/municipal funding sources. Other forms of assistance could be considered as well (low/no interest loans, delayed payments for municipal and senior level government fees and charges). Yours very truly, WATSO► :- ASSOCIATES ECONOMISTS LTD. Gary D. Scandlan, B.A., PLE Director Watson &Associates Economists Ltd. PAGE 9 January 25 2019 Letter to Province.docx • • • • • • • • • • •• • • • • • • • • • • • • • • • • • • • • • • . • • • • • • • • • • • • . • • • • • • • • • • • • • • • • • • • • • •• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •• •• • • • • • • •• • • • • • 5• • • • • • • • • • • • • • • • • • •0 • • • • • • •• • • • 0 • • • •• • • • • • •• •• •• • •• • • •• •• • • • • •• • • • • • •• • • • • • • •• •• • • • • • •• • •• • • • •• • • • •• • 0000 • 0000 • •0 •• •• •00• • • • ••• •• • 00 •0 • • • • •• • • . •. • • • •. • • •00 •• 000 .• • • 0 .. •• •00 • • • • • ••• • ••• • • •• •• • •• •.••• •• •• 0000 •• •• • • • • • • ••• • ••• • 55 • • •500411 ••• • • •• •• • •5 55 • 55 • 55 • • 541 5555 • •• • • 50 004100 •• •• •• •00.005 • •00 •00000•••00••••••00•••• 004,00 • •00000• •• •• 00. 0000••••••• • •0000 0000 ••• •0000 000 •• •• •000 •55• •0000000. 0000••• 00000 ••• 0500••••• ••••000•••••• •• ••• 0000• •• • ••• ••• •• 00 •0000 •0• • •0000000••• 00. 5555 •0•••••.00•••••00••• •.00•••••00•••••.• 055• ••••••••• ••...... •.4141••••41.4141•••••••••••••4141•••••••..........••...5.......•••.•5.. I. ............••••••........................••••••.....•••.....••...•••.....••• Appendices e Appendix Development Charges in Ontario Watson &Associates Economists Ltd. PAGE A-1 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Appendix A. Development Charges in Ontario Residential Development Charges Per Single Detached Dwelling for GTA Municipalities Lower Tier Upper Tier .Education $120,000 $100,000 $a0,00o 560000 $40,000 111111111111111111111111 $20,000 $o 'L ') d h to '\ 9, A NO ,'y ,y'L ti3 ,tiR ,h ,to ,ti') ,ti0 10 .ti0 .�'r .y'L .L'h .tiA tih Residential Development Charges Per Single Detached Dwelling for Central Ontario Municipalities •Lower Tier •Upper Tier •Education $120,000 $100,000 $80,000 7 $60,000 $40,000 $20,000 So IIIIIIiiiii i i i i i i i i i i ii yo ti' titi ti3 1d by ,y6 ti� ti� ti9 ,\O ,\1 1'Y , tid .g .\'o til ,y4 .�A .�O ,3h �ti .�3 ,�d ni n�o .,;'\ 41' 4" 0 d1 dti 0 dd Watson &Associates Economists Ltd. PAGE A-2 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Residential Development Charges Per Single Detached Dwelling for Southwestern Ontario Municipalities Lower Tier •Upper Tier •Education 5120,000 5100,000 $80,000 S a $60,000 $40,000 520,000 11111IFIIIIlliiiiiiiii11111111111111111111 . . . . . . . . . y3 ,tih ,Y1 ,19 1.> .e3 ,e5 ,e1 .e ,y1 ,ti", 4' ,til ,y9 dti o:" dh o:\ dam' hti 4' 4' 41 4'j 4,- Residential Development Charges Per Single Detached Dwelling for Eastern Ontario Municipalities •Lower Tier •Upper Tier •Education $120,000 5100,000 $00,000 S a 560,000 ,h $1,000 $20,000I 1 — 111111111111111111111150111I11111111IIIIII000UUuU — — "" 1• M b h 6 1 4 9 ti*,ye y'ti ,yd y5 ,tit ,y1 19 e0 ,e1 L'e e'h ,ed.eh ,et ,e1 red,e9 .ti0 .ti1�ti,ti3 .tid .tih ,tit ,til 4".ti9 d0 d'ti dti d3 IP' dt dt 1;1 0 0 4' Watson &Associates Economists Ltd. PAGE A-3 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx . . _ •. Appendix Development Charge Collections 2013 to 2017 Watson &Associates Economists Ltd. PAGE B-1 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx . . e • . . Appendix B: Development Charge Collections 2013 to 2017 Development Charge Collections-2013 to 2017 Service 2013 11111111111 2016 Total Average Annual General Government 12,050,045 12,270,754 12,829,713 21,443,520 8,654,142 67,248,174 13,449,635 Fire Protection 19,100,753 23,624,512 24,765,253 27,313,942 26,978,473 121,782,933 24,356,587 Police Protection 16,473,155 18,511,592 20,652,998 18,378,613 20,548,089 94,564,447_ 18,912,889 Roads and Structures 459,358,776 612,034,803 690,333,195 779,050,973 719,779,061 3,260,556,808_ 652,111,362 Transit 76,809,022 132,348,600 130,908,057 132,489,696 136,970,102 609,525,477 121,905,095 Wastewater 226,276,592 326,853,930 366,627,394 442,003,774 377,008,100 1,738,769,790 347,753,958 Stormwater 35,407,598 37,192,646 36,127,040 52,679,456 53,577,620 214,984,360 42,996,872 Water 249,052,732 324,843,966 373,922,202 474,822,033 513,942,477 1,936,583,410 387,316,682 Emergency Medical 3,112,736 4,765,936 5,128,696 4,840,840 5,773,536 t 23,621,744 4,724,349 Services Homes for the Aged 3,073,247 2,939,550 3,743,039 3,595,331 4,297,427 17,648,594 3,529,719 Daycare 2,499,810 3,301,019 3,088,376 1,760,689 2,473,840 13,123,734 2,624,747 Housing 17,947,287 18,658,790 19,786,738 16,116,747 21,684,247 94,193,809 18,838,762 Parkland Development 64,269,835 88,966,081 84,900,635 73,762,908 87,751,688 399,651,147 79,930,229 GO Transit 7,594,651 9,005,572 10,515,931 9,837,550 10,461,361 47,415,065 9,483,013 Library 28,579,595 33,673,639 32,963,569 33,161,869 34,690,844 163,069,516 32,613,903 Recreation 113,885,296 139,822,233 162,878,471 165,794,581 160,313,825 742,694,406 148,538,881 Development Studies 6,785,229 7,539,525 9,634,244 9,536,538 11,607,836 45,103,372 9,020,674 Parking 1,906,154 3,594,036 4,821,705 3,986,887 3,947,438 18,256,220 3,651,244 Animal Control 18,224 16,511 44,952 23,839 15,205 118,731 23,746 Municipal Cemeteries 38,942 69,614 55,007 170,736 108,145 442,444 88,489 Other 100,284,812 88,219,453 84,354,637 82,829,254 71,435,996 427,124,152 85,424,830 1,444,524,491 1,888,252,762 2,078,081,852 2,353,599,776 2,272,019,452 10,036,478,333 2,007,295,667 Source:Financial Information Returns-2013-2017 Watson &Associates Economists Ltd. PAGE B-2 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx . .. . ! t� Appendix The Cost of Growth Watson &Associates Economists Ltd. PAGE C-1 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Appendix C. The Cost of Growth Figure C-1 provides a schematic overview of the impact of growth on capital and operating expenditures and revenues, which is described as follows: • Pink Boxes — denote the anticipated development within a municipality to their Official Plan buildout. • Fuchsia Boxes — denote the capital infrastructure needs to service the anticipated development. The capital requirements to support the servicing needs (water, wastewater, roads, fire, parks and recreation, etc.) will often be identified through growth-related studies and service master plans. Financing methods for funding the infrastructure are then considered in light of external financing recoveries (including D.C.$) and internal recoveries (reserves, transfers from operating). Any shortfalls in annual funding of the capital infrastructure is often cash flowed by the use of debt financing (the debt financing will then be included in annual operating budgets to service the principal and interest payments). • Orange Boxes — denote the additional operating expenditures anticipated over time. These costs have been assessed on two different bases: operating costs related to infrastructure; and operating costs related to population/employment. The former identifies the specific operating costs anticipated to be incurred as additional infrastructure (i.e. treatment plants, roads, facilities, etc.) is constructed. The latter identifies program expenditures that are linked to population and employment growth. • Blue Boxes — denote anticipated operating revenues commensurate with growth. The upper box identifies the additional assessment anticipated as residential, commercial and industrial building activity occurs over the forecast period. This new assessment gives rise to additional property tax revenue. The lower box identifies non-tax revenues such as user fees, permits, licences, etc., which are anticipated to grow in concert with population and employment growth. • Yellow Box— denotes the overall financial impact on property taxes and rates over the forecast period. It is this impact that Council will have to consider in the future as secondary plans are approved and development approvals come forward. Watson &Associates Economists Ltd. PAGE C-2 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx . ,,,,,„,, . 4,0 Figure C-1 Overview of the Financial Impact of Growth ,//Analysis of \\ i Secondary Plan I I Similar Building I Forms ,/ I I 1r PROPOSED NEW ASSE SMENT DEVELOPING LAND AREA ASSOCIATED WITH NEW DEVELOPMENT "Operating Revenues" V PROPOSED POPULATION NEW NON-TAX REVENUES AND EMPLOYMENT ASSOCIATED WITH NEW ASSOCIATED WITH NEW IP. DEVELOPMENT DEVELOPMENT (e.g.user fees,licences, permits,etc.) ---- • + ," Budgets& \\‘ Financial Statements ,/ OPERATING NET FINANCIAL IMPACT ON EXISTING RESIDENTS EXPENDITURES RELATED (i.e.Property Taxes) TO POPULATION AND EMPLOYMENT • A "Operating Expenditures" OPERATING EXPENDITURES RELATED TO INFRASTRUCTURE i FINANCIAL ARRANGEMENTS IIIIIIDENTIFICATION OF TO FINANCE INFRASTRUCTURE INFRASTRUCTURE REQUIREMENTS (D.C.A.,Municipal Act, debt,etc.) A 11 "Capital Expenditures" i "Capital Revenues" Employment\\t Localized \\ Broader ///Historical\`�t // 'Forecast\`\t i 1 1 i Service i Changes in I t and Population t Needs t Needs Standards ,/ \ Service ,/ Watson &Associates Economists Ltd. PAGE C-3 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx e Appendix Development Charges and Affordable Housing Watson &Associates Economists Ltd. PAGE D-1 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Appendix D. Development Charges and Affordable Housing Housing costs are typically the most significant household expenditure and the costs associated with housing relative to household income can have a significant impact on household well-being. Measuring affordability typically involves comparing housing costs to household income. "Affordability," as defined in this context, is continually changing and is based on a number of parameters, including the dynamics of the housing market (supply and demand), mortgage costs (determined by interest rates), operating costs, characteristics of households (household income, position in life cycle, lifestyle choices) and government policy. Affordable housing includes both low-cost market housing for homeowners and renters, as well as non-market housing available at subsidized rates. Change in Household Income vs. Shelter Costs, 2006 to 2016 • Figures 1 and 2 summarize the percentage change in average household income and average shelter costs for owner-occupied and renter-occupied households in Ontario and the G.T.A. over the 2006 through 2016 periods, based on Census data. Key observations: o Owner-occupied household income has generally kept pace with increases in shelter costs over the period in the Province of Ontario and in the G.T.A.; and o Renter-occupied shelter costs have increased more over the past decade than household income, suggesting that there has been erosion in rental housing affordability over the period. Watson &Associates Economists Ltd. PAGE D-2 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx eld Figure 1 Province of Ontario, Change in Household Income and Shelter Costs by Tenure Type, 2006-2016 35% 33% 30% 26% 75% 28% 25% C.) g 15% U 10% • 5% 0% Owner-Occupied Renter-Occupied ■2006-2016 Increase Average Household Income ■2006-2016 Increase Average Shelter Cost Source: Denied from Statistics Canada Census, 2006 &2016, by Watson&Associates Economists Ltd.,2019. Figure 2 G.T.A., Change in Household Income and Shelter Costs by Tenure Type, 2006-2016 35% 33% 30% — a) 30% 25% 25% as 25% 20% ia) 15% 10% a 5% IL 0% Owner-Occupied Renter Occupied •Average Household Income •Average Shelter Cost Source: Derived from Statistics Canada Census,2006&2016,by Watson&Associates Economists Ltd.,2019. Watson &Associates Economists Ltd. PAGE D-3 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Share of Households Spending 30% or more on Shelter Costs In Canada, housing affordability is often measured through the shelter cost-to-income ratio. A ratio of 30% is commonly accepted as the upper limit for affordable housing. Households spending more than 30% on housing are generally considered in need of more affordable housing alternatives. This measure is applicable to both owner- occupied and rental dwellings. Figures 3 through 6 illustrate the share of households in Ontario spending 30% or more of household income on shelter costs. This data provides insight into the relative affordability challenges by geographic location, housing tenure and how affordability has changed over the past decade (2006 to 2016). Key observations: • In 2016, 27.6% of Ontario households spent more than 30% of their household income on shelter costs. The share of households spending more than 30% of household income on shelter costs was higher in the G.T.H.A. than elsewhere in the Province (32.0% vs. 23.2%); • 45% of renter-occupied households in Ontario are spending 30% or more of household income on shelter costs — a significantly higher share than owner- occupied households. There is minimal variation between the G.T.H.A. and the rest of Ontario with respect to this metric; • 20% of owner-occupied households in Ontario are spending 30% or more of household income on shelter costs. The share is notably higher in the G.T.H.A. vs. elsewhere in the Province (25% vs. 15%). The share of households is higher when considering only owner-occupied households with mortgages. In the G.T.H.A., 30% of owner-occupied households with mortgages are spending 30% or more of household income on shelter costs. This is compared to 16% in the rest of the Province; • The share of owner-occupied households with mortgages spending more than 30% of household income on shelter costs has declined marginally between 2006 and 2016. This trend has been observed in both the G.T.H.A. and in the rest of the Province; and • With respect to renter households, the share of households spending more than 30% of household income on shelter costs has increased marginally between 2006 and 2016; this increase has been observed both provincially and in the G.T.H.A. Watson &Associates Economists Ltd. PAGE D-4 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Figure 3 Share of Households Spending 30% or More of Household Income on Shelter Costs, 2016 2016 Housing Affordability by Geographic Area (All Households) w 0 d 35.0% 32.0% O i 30.0% 27.6% p c 25.0% 23.2% M•y c o 20.0% 'a3= a o 15.0% • E 10.0% O 5.0% N =• 0.0% G.T.H.A. Ontario Other Ontario Average 0 0 Source: Data from Statistics Canada,2016 Census of Population, Catalogue no.98-400-X2016228 by Watson&Associates Economists Ltd.,2018. Figure 4 Share of Households Spending 30% or More of Household Income on Shelter Costs, 2016 2016 Housing Affordability 0 0 O 50.0% ° 45.6% `O 46.6/0 44.4% 45.0% O 40.0% oat c35.0% M 'y 29.7% a) 30.0% 0 4.9% 25.0% 23.0% o o 19.8% 20.0% I 14.8% 9% -a g 15.0% t s 10.0% C 5.0% AIL = 0.0% All Owner-Occupied Owner-Occupied with Renter Households Households Mortgage ■G.T.H.A. ■Ontario Other ■Ontario Average Source: Data from Statistics Canada, 2016 Census of Population, Catalogue no.98-400-X2016228 by Watson&Associates Economists Ltd.,2018. Watson &Associates Economists Ltd. PAGE D-5 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Figure 5 Housing Affordability by Geographic Area ,� (Owner-Occupied with Mortgage), 2006 and 2016 0 a) 40.0% `p 35.3% 35.0°/ 29.7% 29.5% arl 30.0% M 25.0°/ 23.0% c o c = 20.0% m = O 15.0% II0.0 5.0%0.0% o G.T.H.A. Ontario Other c ■2006 ■2016 Source: Data from Statistics Canada, 2006 and 2016 Census of Population, Catalogue no.97-554-XCB2006038 and 98-400-X2016228 by Watson&Associates Economists Ltd.,2018. Figure 6 Housing Affordability by Geographic Area ,� (Renter Households), 2006 and 2016 O L 50.0% 46.1% 46.6% 45.6% 44.6% 45.0% O 40.0% pC 35.0% •y a) 7 30.0% C o '5 = 25.0% c • o to d 20.0% • E 15.0% 0 c 10.0% 0 5.0% O = 0.0% G.T.H.A. Ontario Other ■2006 ■2016 Source: Data from Statistics Canada, 2006 and 2016 Census of Population, Catalogue no.97-554-XCB2006038 and 98-400-X2016228 by Watson&Associates Economists Ltd.,2018. Watson &Associates Economists Ltd. PAGE D-6 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx Observations The analysis presented herein suggests that over the 2006 to 2016 period, erosion in housing affordability has been largely in the rental market, and not in the owner- occupied segment. While new home prices have risen over the period, there are a number of factors that help explain why housing affordability in the ownership market has remained relatively steady over the period: • The decline in interest rates over the period, which has reduced borrowing costs for mortgages and helped manage carrying costs; • A significant shift in new housing mix to more affordable housing products — increasing absorption of townhouse and condo units as a share of total; and • An increase in multi-generational living and other non-traditional living arrangements (largely occurring the G.T.H.A.). Need for Affordable Rental Housing To maintain a well-balanced, strong community and ensure long-term sustainability, it is vital that municipalities offer a wide range of housing options for a broad range of income groups, including a provision for rental housing and affordable housing. Market demand for rental housing has been increasing due to a number of factors, including a growing population, the erosion in housing ownership affordability, and changing demographics (e.g. aging population). Despite this, there has been a limited supply of new purpose-built rental housing developed in the past 15 years. Instead, the majority of new rental units has come through the secondary market — condominium units rented by owners and second suites — as well as non-profit housing development. Meeting the needs of rental and affordable housing requires a significant emphasis to be placed on expanding the purpose-built rental inventory to meet growing market demand. While the secondary market and non-profit housing continue to be important suppliers of rental housing in the market, it is recognized that to significantly increase the supply of rental housing will likely require greater participation by the private-sector development community to construct purpose-built rental housing. Watson &Associates Economists Ltd. PAGE D-7 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx The limited supply of new purpose-built rental housing in the G.T.H.A., combined with increasing demand, has driven the vacancy rate to record lows. Currently, the average vacancy rate for purpose-built rental units in the G.T.H.A. is 1.3%. This is compared to a 3% vacancy rate typically observed in a balanced rental market, suggesting that the G.T.H.A. is constrained with respect to supply. The preference for condominium developments (as opposed to purpose-built rentals) by developers has been largely driven by financial considerations. Unlike condominium projects, which usually require large down payments from unit buyers in advance (pre- sale of units), rental apartments require the developer to cover most of the initial construction costs. The risk can often dissuade builders from investing in these projects. Further, the developer must often rely on a rental revenue stream over a longer time period to recoup initial investment, compared to selling units immediately after project completion in a condominium development. There is also more uncertainty in rental revenue streams due to government rent controls and potential vacancies which can negatively impact future cash flow. Watson &Associates Economists Ltd. PAGE D-8 \\10.0.0.41\HDrive\DCA-GEN\2018-2019 Provincial Review on DCs\January 25 2019 Letter to Province.docx THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-010 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE BRANCH `B' OF THE RICHMOND ROAD DRAIN WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lot 111, Concessions S.T.R., Municipality of Bayham AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 218135, prepared by Spriet Associates, dated January 2, 2019, which is attached hereto as Schedule "A", and forms part of this By-law. AND WHEREAS the estimated total cost of constructing the drainage work is $20,600.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No.218135, dated January 2, 2019 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $20,600.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. By-law No. 2019-010 A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. 4. For paying the amount of$0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the "Branch 'B' of the Richmond Road Drain". READ A FIRST AND SECOND TIME this 7th day of February, 2019 and provisionally adopted this 7th day of February, 2019. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of MAYOR CLERK COURT OF REVISION — MUNICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law#2019-010 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on February 20, 2018 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-011 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND ROBINSON FARM DRAINAGE LIMITED FOR THE PROVISION OF DRAINAGE WORKS FOR THE BRANCH 'A' OF THE NO.1 DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Branch 'A' of the No.1 Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with Robinson Farm Drainage Limited for construction of the Branch `A' of the No.1 Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Robinson Farm Drainage Limited for construction of the Branch `A' of the No.1 Drain in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 7t"DAY OF FEBRUARY, 2019. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2019-012 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD FEBRUARY 7, 2019 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held February 7, 2019 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF FEBRUARY, 2019. MAYOR CLERK