HomeMy WebLinkAboutJune 04, 2015 - Planning - CIPTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING AGENDA
Thursday, June 4, 2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
7:30 p.m. - Proposed Community Improvement Plan
Page
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
3 - 61 (a) Proposed Community Improvement Plan
The purpose of the public meeting is to consider a proposed
Community Improvement Plan in accordance with Section 28 of
the Planning Act.
The purpose and effect of the Community Improvement Plan is to
expand the areas subject to Community Improvement t o include
agricultural areas. Any specific existing Community Improvement
Plans would be repealed and replaced by a new Community
Improvement Plan applying to the Municipality of Bayham in its
entirety.
The County of Elgin, being the upper-tier municipality with a
coordinating role over the seven municipalities which comprise
the County, including the Municipality of Bayham, has recently
undertaken the preparation of the Elgincentives Community
Improvement Plan as a component of a strategic County-wide
framework for community improvement that is to be administered
and funded in partnership within the Municipality. With the new
Community Improvement Plan in place, the Municipality would be
eligible to avail itself of various programs and funding sources.
The Community Improvement Plan will potentially affect any and
all lands situated in the Municipality.
Page 1 of 61
Statutory Planning Meeting Agenda June 4, 2015
Page
5. PUBLIC PARTICIPATION
(a) County of Elgin presentation by Alan Smith, General Manager
Economic Development. Kate Burns Gallagher, Economic
Development Coordinator and Steve Evans, Manager of Planning
also attending.
6. CORRESPONDENCE
7. OTHER BUSINESS
8. ADJOURNMENT
Page 2 of 61
MUNICIPALITY OF BAYHAM
Elgincentives Community Improvement Plan
APRIL 2015
centives!Elg!
A Regional Community Improvement Program
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TABLE OF
CONTENTS
1.0 Introduction to the CIP ............................ 1-1
2.0 Basis for the CIP ..................................... 2-1
3.0 Goals and Objectives .............................. 3-1
4.0 Community Improvement Project Area .... 4-1
5.0 Financial Incentive Programs .................. 5-1
6.0 Administration ......................................... 6-1
7.0 Marketing Strategy .................................. 7-1
8.0 Monitoring Strategy ................................. 8-1
Glossary
Schedules
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1.0
Introduction
to the CIP
The following is an introduction to the
Bayham Elgincentives CIP. This CIP
is part of a larger framework for
community improvement that is being
implemented by local municipalities
across Elgin County.
1.1 Purpose
The Municipality of Bayham has adopted this Community
Improvement Plan (CIP) as a component of a progressive and
strategic County-wide framework for community improvement
planning that is to be administered and funded in partnership
with Elgin County.
Since Elgin County is an upper-tier municipality with a
coordinating role over its seven distinctive and unique lower-
tier municipalities, the intent of a County-wide framework for
community improvement is to advance local economic goals
and priorities in a coordinated manner. Once adopted, this
framework will serve as a long-term instrument for diversifying
the economic base and improving the built environment of the
seven local municipalities of Elgin, including Bayham.
Specifically, the County-wide framework has a specific focus
on supporting growth in key areas of economic activity, where
the County and its local municipalities have determined the
need is the greatest, and where there will be significant
County-wide benefits. Specifically, as discussed further in
Section 2.0 of this CIP, this includes the following key areas
throughout Elgin:
a) Downtowns/main street areas;
b) The agricultural areas;
c) The ports/lakeshore areas; and,
d) Other key tourist and outdoor recreational areas.
1.2 What is a Community
Improvement Plan?
A CIP is a municipal planning tool established by the Ontario
Planning Act. Many municipalities across Ontario have
prepared CIPs in order to achieve important community goals,
such as:
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• Facilitating and coordinating the transition of
neighbourhoods and areas;
• Stimulating economic growth and development;
• Assisting businesses/ property owners with repair,
rehabilitation, and redevelopment projects; and,
• Raising awareness of local needs and priorities.
Simply put, a CIP is a planning document that sets out tools
and strategies for improving the built, economic, and social
environment in designated areas of a municipality.
Normally, under Section 106 of the Municipal Act,
municipalities are prohibited from directly or indirectly assisting
local businesses by giving or lending money. However, having
a CIP in place allows the municipality to assist financially with
improvements to private properties.
1.3 Authority
The Planning Act is the primary piece of legislation that
provides for the preparation of CIPs. Specifically, Section 28
of the Planning Act sets out the following:
1. Types of projects/activities/works that are
considered ‘community improvement’, which can
include the redevelopment, rehabilitation, or other
improvements to residential, commercial, industrial, and
public buildings, structures, or facilities.
2. A community improvement planning process
whereby a municipality must first identify and adopt by
by-law a designated ‘community improvement project
area’, after which a ‘community improvement plan’ may
be prepared and adopted by by-law. However, this
may only be done where there are community
improvement policies in the municipality’s Official Plan
(which is the case in the Municipality of Bayham, as
discussed in Section 2.0 of this CIP).
3. Tools that can be implemented once a ‘community
improvement plan’ is prepared, which include grants or
loans to owners and tenants of land and buildings
within the community improvement project area.
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4. Eligible costs for which a municipality can provide
such grants or loans, which may include costs related
to development/ redevelopment or construction/
reconstruction projects for rehabilitation purposes or
for the provision of energy efficient improvements.
In addition to the above, the Planning Act states that upper-tier
municipalities in Ontario (including Elgin County) have the
ability to participate in (i.e., contribute financially) CIP programs
adopted by local municipalities. This is permitted only where
there are Official Plan policies in place relating to the making of
grants or loans. Since there are such policies in place in the
upper-tier Official Plan, Elgin County may participate in the
programs established by this CIP.
1.1 Contents
The contents of this CIP are as follows:
• A brief overview of the background and basis for this
CIP is provided in Section 2.0;
• Goals and Objectives for County-wide Community
Improvement are provided in Section 3.0;
• The Community Improvement Project Area is identified
in Section 4.0;
• Information about financial incentive programs (or
‘Elgincentives’) is provided in Section 5.0;
• Administrative details about how this CIP will be
implemented, marketed, and monitored are set out in
Sections 6.0, 7.0, and 8.0; and
• A Glossary is intended to assist in the interpretation of
this CIP.
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2.0
Basis for the CIP
The Bayham Elgincentives CIP has
been prepared based on a number of
County and local municipal planning
documents and information sources,
as summarized in this Section.
2.1 County-wide Economic
Development Goals/Priorities
As stated in the introduction to this CIP, the intent of a County-
wide framework for community improvement is to implement
Planning Act tools consistently in each of Elgin’s seven local
municipalities as a part of a coordinated strategy to advance
local economic goals and priorities. Prior to the development
of this CIP, a review of the County’s Economic Development
Strategy and Official Plan was completed to identify key goals
and priorities that can be supported in order to provide an
overall public benefit to the Municipality of Bayham and Elgin
County as a whole. The following is a summary of the findings.
Elgin County Economic Development Strategy
In 2011, the County implemented an Economic Development
Strategy (EDS), with the primary objective being to foster or
create an environment that supports the growth of the
economy and prosperity for local residents. The EDS
emphasizes the importance of the creative rural economy in
order to create an enabling environment for the following key
areas:
• Agriculture;
• Tourism; and
• Downtowns/Mainstreets.
In reviewing the goals of the County’s Economic Development
Strategy, it has been determined that this CIP has the potential
to:
• Assist businesses and property owners with repair,
rehabilitation, and redevelopment projects, in order to
help enhance civic pride and ownership throughout the
County.
• Promote secondary uses on agricultural land, which are
now permitted through the County’s Official Plan.
• Support enterprise development through the use of
financial incentive programs.
• Send a clear message to the business and
development community on behalf of the Municipality of
Bayham and Elgin County that there is a commitment
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by both levels of government to stimulating economic
growth and attracting/retaining businesses.
• Create positive stories about revitalization and business
development within the community.
Elgin County Official Plan
The 2012 County Official Plan has a clearly articulated set of
long-term goals for Elgin, which emphasize the importance of
agriculture, downtown areas, and the ‘ports’. For example, the
following Official Plan goals are set out for Elgin’s economic
prosperity, which will be supported by this CIP:
• To reinforce the function of the downtown areas in
settlement areas as cultural, administrative,
entertainment, retail and social focal points of the
community.
• To support the role of the 'ports' in the County as the
primary locations for tourism and related economic
activity.
• To provide opportunities for a wide range of
appropriately scaled agriculture-related and secondary
uses in the Agricultural Area.
In addition, the County’s Official Plan establishes policies that
will support the goals, actions and strategies of the Economic
Development Strategy. For example, the Official Plan states
that it is a policy of the County to:
• Support the efforts of existing Business Improvement
Areas and Chambers of Commerce to promote retail
and façade improvements of buildings.
• Support the creation of interesting and accessible
public places to generate activity and vitality and attract
people and business to Elgin County communities.
• Promote the growth of tourism throughout the County
with particular emphasis in areas where there is an
existing tourism base including the ports/waterfront
areas, downtown/main street areas, recreational areas
and agricultural/rural areas.
• Enhance the profile of the County, its communities,
ports and tourism attractions and destinations.
• Maintain agriculture as the principal economic activity in
the rural areas of the County.
• Support opportunities for farmers to protect, diversify
and expand their operations.
This CIP is in support of these County-wide policies, where
they apply in the Municipality of Bayham.
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2.2 Local Policies of the Municipality
of Bayham
As required by the Planning Act, Section 5.3 of the Official Plan
of the Municipality of Bayham contains provisions for the
development of a CIP. Specifically, community improvement
goals, objectives, and the local criteria for the designation of
community improvement project areas are in support of this
CIP. These policies therefore serve as a basis for this CIP.
In addition, there are number of general goals, objectives, and
policies in the Municipality of Bayham Official Plan, which
broadly aim to foster economic growth and are therefore in
support of and consistent with the goals and objectives of this
CIP.
2.3 Consultation
Prior to the development of this CIP, a number of public
consultation activities were completed in order to obtain
community input on the range of local needs and opportunities
for community improvement in the County as a whole. These
are summarized below:
Community and Business Survey
A Community Survey was conducted as part of the
consultation events for Phase One of the Elgin County CIP
project. The purpose of the survey was to collect information
from community members, downtown business owners/tenants,
and local farmers/agri-business owners. The survey was
made available on the County’s website and in the local
libraries from Wednesday November 12, 2014 to Friday
November 21st, 2014.
The survey was designed to determine:
• Local needs and opportunities for community
improvement within key areas of the County;
• Information about local businesses/agri-businesses in
terms of needs and opportunities for improvement,
expansion, and business development;
• Familiarity and level of interest in community
improvement plans; and
• Types of programs that may be of assistance to the
business and agricultural community.
A total of 50 respondents completed the CIP survey.
Municipal and Community Workshops
In addition to the Community and Business Survey, three
Stakeholder Workshop were held on Tuesday November 18,
2014 as part of the Phase One consultation efforts for the CIP
project. The workshops were held as follows:
• A Municipal Workshop was held with 14
representatives from each of the lower-tier
municipalities within the County; and
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• Two Business Community Workshops were held with
interested business owners/other stakeholders from
across the County. The first was held in West Lorne
and was attended by approximately 24 local business
owners/stakeholders. The second was held in New
Sarum and was attended by approximately 25 local
business owners/stakeholders.
The purpose of the workshops was to:
• Introduce the project, process, and goals;
• Provide an overview of community improvement
planning and some of the tools that can be
implemented through a CIP;
• Discuss local issues and needs regarding the
downtown/mainstreet area, ports, and agricultural areas
of the County as well as opportunities for improvement
in these areas; and,
• Explore opportunities to apply community improvement
tools locally.
2.4 Community Improvement
Background and Options Memo
A full discussion of the findings of the background work
described above (i.e., the review of County economic
development priorities/policies, a local policy review, and
consultation events) was documented in a ‘Community
Improvement Background and Options Memo’ dated
December 2014 (and revised in January 2015), which was
circulated to each of the seven local municipalities for review
and comment. This memo is an important basis for the
Bayham Elgincentives CIP and can be reviewed for additional
background information.
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Section
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3.0
Goals and
Objectives
This Section introduces the goals and
objectives of the Bayham
Elgincentives CIP and articulates the
intended outcomes of the community
improvement programs.
3.1 Purpose of the Goals and
Objectives
A series of goals have been developed based on the findings
of the background work and consultation activities described in
Section 2.0 of this Plan. The goals are established for the
purpose of articulating how the Elgincentives CIP is intended to
provide an overall public benefit to the Municipality of Bayham
and Elgin County. They represent the overall intended result
of this Plan.
Objectives have also been identified, which represent the
tangible actions and outcomes that Bayham and Elgin County
aim to achieve through the implementation of this Plan.
Importantly, as set out in Section 5.2, in order to be eligible for
any of the financial incentives programs offered through this
CIP, a proposed project must contribute to the goals and
objectives set out below.
For each of the goals and objectives, a set of targets has also
been established for the purpose of monitoring the
effectiveness of this CIP. The targets are presented as part of
a monitoring strategy in Section 8.0 of this Plan.
3.2 Goals
The goals of the Elgincentives CIP are shown in Figure 1
below, which also demonstrates how each of the goals will
support and reinforce each other.
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3.3 Objectives
For each of the goals identified above, a number of specific
and measurable objectives have been identified, which are
identified in the tables below.
Goal Objectives
A
To stimulate
economic growth
and
diversification.
1. To encourage the expansion
of the agribusiness sector
through new and expanded
value-added/agricultural
related enterprises.
2. To encourage the expansion
of business activity for
existing commercial
businesses in the downtown
areas/mainstreets of
settlement areas.
3. To increase the number of
business start-ups.
4. To increase tourism.
5. To increase the number of
tourist accommodation
establishments.
6. To increase the number of
creative economy
businesses.
7. To increase employment
opportunities for local
residents.
Figure 1: Goals of the Elgincentives CIP
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Goal Objectives
B To improve the
quality of place for
residents and
visitors.
8. To improve the appearance
of major entry points and
tourism corridors.
9. To improve the appearance
and utilization of the
lakeshore.
10. To improve the appearance
of the Municipality of
Bayham and foster civic
pride through improvements
to private properties.
Goal Objectives
C To improve the
stability and
sustainability of
the tax base.
11. To reduce the number of
vacant commercial
properties in the downtown
areas/mainstreets of
settlement areas.
12. To increase the assessment
base of properties in the
downtown areas/mainstreets
of settlement areas, and the
agricultural area.
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Section
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4.0
Community
Improvement
Project Area
In accordance with the Planning Act,
the following Section identifies the
Community Improvement Project Area
that has been designated for the
purpose of this Plan.
4.1 Community Improvement Project
Area
In order to achieve the broad, economic development-focused
goals and objectives of this CIP, all lands located within the
Municipal boundary of Bayham are included within the
Community Improvement Project Area (CIPA). These lands
have been designated (by by-law) as such by Council, and are
shown on Schedule A of this CIP.
To demonstrate how this CIP will work with other local
Elgincentives CIPs adopted throughout Elgin County, a map
showing the overall County-wide Framework is also provided
as Schedule C.
Financial Incentive Programs may be available to registered
owners, assessed owners, and tenants of lands and buildings
located within the CIPA, subject to a number of eligibility
criteria, as described in Section 5.0 of this CIP.
In addition, the type of improvement projects that may be
funded by incentive programs is subject to the Community
Improvement ‘Sub-Area’ in which lands/buildings are located.
These ‘Sub-Areas’’ are introduced in Section 4.2.
4.2 ‘Sub-Areas’
Prior to the development of County-wide framework for
community improvement, it was determined that there are a
number of key areas of local economic activity in Elgin County
as a whole where the need for improvement is the greatest and
where investment will result in significant economic
development benefits. These include:
a) Downtowns/main street areas;
b) The agricultural areas;
c) The ports/lakeshore areas; and,
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Section
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d) Other key tourist and private outdoor recreational areas.
Therefore, in addition to designating the entire municipality as
a CIPA, the following ‘Sub-Areas’ have also been identified
throughout the County, which are shown on Schedule C of this
CIP:
1. The Settlements Sub-Area (which incudes the
downtowns/main street areas and ports of Bayham as
identified in the local Official Plan); and
2. The Agricultural Sub-Area (which generally include
lands that are designated Agriculture by the County
Official Plan).
However, not all properties located in this ‘Sub-Area’ will be
eligible for the financial incentive programs that are offered in
this CIP. A general description of the types of properties and
uses within each of the County-wide ‘Sub-Areas’ (and
therefore eligible for incentive programs) is provided in Section
5.2.
4.3 ‘Priority Areas’
In addition to designating a CIPA and ‘Sub-Areas’ for the
purpose of the County-wide Planning framework, it has also
been determined that there are certain key areas of Elgin
County where local investment will have the greatest economic
benefit/impact. Therefore, these areas have been identified as
‘Priority Areas’ recognizing that they should be prioritized with
respect to improvement projects and the provision of financial
incentives.
‘Priority Areas’ in the County include the following:
1. Tourism Corridors (which include corridors as
identified on Schedule B of the County’s Official Plan, in
addition to other locally identified corridors); and
2. The Lakeshore Area.
As discussed in Section 5.0 of this CIP, for some of the
incentive programs in this CIP, the value of financial incentives
will be greater for registered owners, assessed owners, and
tenants of lands and buildings that are located in ‘Priority
Areas’.
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5.0
Financial Incentive
Programs
A set of financial incentive programs
is introduced in this Section, which
may be available to eligible
owners/tenants in the CIPA. The
programs are intended to stimulate
private sector investment in land and
buildings.
5.1 The Programs
The Municipality of Bayham and/or Elgin County may provide
funding for any of the following incentive programs during the
term of this CIP, subject to the availability of Municipal
resources:
1. A Tax Increase Equivalent Grant (for Major Projects);
2. A Façade, Signage, and Property Improvement
Grant;
3. A Building Improvement/Restoration Grant;
4. A Building Conversion/Expansion Grant;
5. An Energy Efficiency Retrofit Grant;
6. An Outdoor Art Grant;
7. A Feasibility/Design Study Grant;
8. An Application and Permit Fees Rebate;
9. A Multiple Property Owners Bonus Grant; and
10. A Savour Elgin/Elgin Arts Trail Bonus Grant.
Section 5.2 of this CIP identifies a set of eligibility criteria that
must be met in order to be eligible for any of these programs.
Detailed information about how each of the incentive programs
works is provided in Section 5.3 to 5.12.
5.2 Eligibility
General Eligibility Criteria
In order to be eligible for any of the financial incentive
programs that may be offered under this CIP, the following
general eligibility criteria must be met:
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1. The lands and buildings subject to an application must be
located in a Sub-Area of the CIPA designated by by-law for
the purpose of this CIP.
2. All proposed projects must result in some level of
improvement or rehabilitation over the existing conditions
and will not simply represent a life cycle replacement.
3. All projects must contribute to achieving one or more
community improvement goals (as identified Section 3.0 of
this CIP).
4. Unless otherwise specified, registered owners, assessed
owners, and tenants of private land or buildings may be
eligible for financial incentives.
5. The total value of grants shall not exceed the total value of
eligible costs for a project.
6. A property is eligible for the Tax Increase Equivalent Grant
for Major Projects once during the term of this CIP.
7. For all other incentive programs, a property may be eligible
for multiple grants per application and may submit multiple
applications during the during the term of this CIP; however,
the total combined value of grants approved in any given
year shall not exceed $15,000 per property.
8. Financial incentives will not be applied retroactively to
works started prior to approval of applications.
9. The property owner must have no outstanding property tax
arrears, or any other Municipal/County accounts receivable
on the subject property at the time of application.
10. Proposed projects must be in accordance with all
applicable policies, by-laws, provisions, standards,
requirements, and guidelines (including any applicable
Urban Design Guidelines) from all levels of government,
including the applicable Conservation Authority.
In addition to the general eligibility criteria, a set of program-
specific eligibility criteria must also be met, which are outlined
in the description of financial incentives, in Sections 5.3 to 5.12
below.
A summary table that provides an overview of the details for
each of the financial incentive programs is also provided in
Section 5.13.
Eligible Properties and Uses
Not all properties and uses located in the ‘Sub-Areas’ will be
eligible for financial incentive programs offered in this CIP.
The table on the following page generally describes the types
of privately-owned properties and uses within each of the ‘Sub-
Areas’ that are the focus of this CIP and therefore eligible for
incentive programs.
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5.3 Tax Increase Equivalent Grant for
Major Projects
Purpose and Anticipated Benefits
The Tax Increase Equivalent Grant for Major Projects is
intended to stimulate investment by effectively deferring part of
the increase in property taxation as a result of the major
development, redevelopment, reconstruction, or rehabilitation
of a lands or building. Grants that are equivalent to a
percentage of the resulting municipal and/or County portion
of the property tax increase are provided to a property owner
following the reassessment of the property.
Note: In order to determine the suitability of the Tax Increase
Equivalent Grant for Major Projects, eligible applicants should
attempt to estimate the total potential value of the grant prior to
submitting an application for the program. The estimate
should consider current assessment values, total anticipated
investment, and the potential reassessment based on
completing the approved community improvement works.
Upon reassessment of the property, should the total value of
the grant be significantly less than the applicant’s estimated
value, the applicant may then have the opportunity to withdraw
their application for the Tax Increase Equivalent Grant for
Major Projects, and apply for one or more of the additional
programs offered through this Plan – which may result in a
more significant grant value.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Tax Increase Equivalent Grant for Major Projects may be
provided on approved applications as follows:
• The tax increase will be calculated following the
reassessment of a property. The increase will represent
the difference between the former tax assessment (prior to
improvements) and the new tax assessment (after
improvements).
• In the first year following reassessment, a grant that is
equivalent to 50% of the municipal and/or County
portion of the tax increase will be provided to a property
owner. Grants will be provided for a period of 5 years.
Following year one, and for or each year thereafter, the
value of the grant will decrease as follows:
– In year two, the grant will be equivalent to 40% of the
municipal and/or County portion of the tax increase;
– In year three, the grant will be equivalent to 30% of the
municipal and/or County portion of the tax increase;
– In year four, the grant will be equivalent to 20% of the
municipal and/or County portion of the tax increase;
and
– In year five, the grant will be equivalent to 10% of the
municipal and/or County portion of the tax increase.
• The maximum value of an annual grant may increase
where the property is located within a ‘Priority Area’ (as
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discussed in Section 4.3 of this CIP). In this case, a grant
that is to equivalent to 100% of the municipal and/or
County portion of the tax increase will be provided to a
property owner in year one. Following year one, and for or
each year thereafter, the value of the grant will decrease as
follows:
– In year two, the grant will be equivalent to 80% of the
municipal and/or County portion of the tax increase;
– In year three, the grant will be equivalent to 60% of the
municipal and/or County portion of the tax increase;
– In year four, the grant will be equivalent to 40% of the
municipal and/or County portion of the tax increase;
and
– In year five, the grant will be equivalent to 20% of the
municipal and/or County portion of the tax increase.
Program-specific Eligibility Criteria
To be eligible for the Tax Increase Equivalent Grant for Major
Projects, the following criteria must be met (in addition to the
general eligibility criteria set out in Section 5.2 of this CIP):
a. The applicant must be a registered owner/assessed owner
of private property located within a ‘Sub-Area’. Tenants are
not eligible for this program.
b. A property is eligible for the Tax Increase Equivalent Grant
for Major Projects once during the term of this CIP.
c. The proposed project must be ‘major’, meaning that 25% or
more of the existing gross floor area is affected. Small
Scale projects (defined as those that involving less that
25% of the existing gross floor area) will not be considered
eligible under this program, but may be eligible for other
programs in this Plan.
d. The property owner is responsible for the entire cost of the
major project.
Eligible Projects and Costs
The Tax Increase Equivalent Grant for Major Projects may be
provided for the following types of major projects on eligible
properties:
a. The development of new eligible uses on a vacant
property;
b. The redevelopment of a property for the purpose of a new
eligible uses;
c. The restoration or improvement of an existing building to
accommodate an eligible use;
d. The conversion of an existing building to accommodate an
eligible use;
e. The expansion of a building that results in an increase to
the gross floor area of an eligible use;
f. Infrastructure work including the improvement or
reconstruction of existing on-site public infrastructure
(water services, sanitary and storm sewer); and
g. The services of a professional engineer, architect or
planner to design and implement the project.
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Other types of projects may also be considered eligible, at the
discretion of Council.
Payment
The total value of grants shall not exceed the total eligible
costs of an approved project as invested by the applicant, or
shall not be paid to the applicant for a period more than ten
years, whichever is the lesser amount.
Grants may require a financial pro-forma (at the expense of the
applicant), an independent third party financial review (at the
expense of the applicant), and a signed agreement (specifying
terms, conditions, performance expectation and duration of the
grant).
If a property is sold, in whole or in part, before the original
grant period lapses, the original owner is not entitled to receive
the remaining rebate payments (for the municipal and/or
County portion) under the original agreement. The original
owner may also be required to repay any grant payments
made to them prior to sale of the property.
Applicants receiving the Tax Increase Equivalent Grant for
Major Projects will not be eligible for any additional incentive
programs offered through this Plan in any given year during the
term of the CIP. The Tax Increase Equivalent Grant for Major
Projects may not be combined with any other financial
incentive programs offered by this CIP.
Examples of Projects that may be
eligible for the Tax Increase
Equivalent Grant for Major Projects:
•Development of a new 2 storey mixed-use
building on a vacant commercial property in a
downtown area.
•Major conversion of the upper floor of an
existing commercial building to new residential
units.
•Major redevelopment of an existing
commercial property in a Settlement Area for a
commercial use.
•Major conversion of an existing agricultural
building to accommodate a bed and breakfast
establishment with up to 6 rooms.
•Major expansion of an existing agricultural
storage and processing facility.
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5.4 Façade, Signage, and Property
Improvement Grant
Purpose and Anticipated Benefits
The purpose of the program is to assist with the financing of
improvements to a building’s façade or signage, or to assist
with other eligible improvements to private property (i.e.,
parking and landscaping), which may otherwise be considered
cost prohibitive by a property owner or tenant.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Façade, Signage, and Property Improvement Grant may be
provided on approved applications as follows:
• For a façade Improvement project, a grant may cover
50% of the eligible cost of the façade improvement to a
maximum of $5,000.
– The maximum value of the grant may increase to
$7,500 if the building has more than one street
address and/or storefront, or if the building has more
than one wall that is visible from a public street, or
fronts onto a laneway or parking lot.
– The maximum value of the grant may increase to
$10,000 where the property is located within a ‘Priority
Area’ (as discussed in Section 4.3 of this CIP).
• For a signage improvement project, a grant may cover
50% of the eligible cost of the signage improvement to a
maximum of $2,500.
– The maximum value of the grant may increase to
$5,000 if the building has more than one street
address and/or storefront, or if the building has more
than one wall that is visible from a public street, or
fronts onto a laneway or parking lot.
– The maximum value of the grant may increase to
$7,500 where the property is located within a ‘Priority
Area’ (as discussed in Section 4.3 of this CIP).
• For a property Improvement project, a grant may cover
50% of the eligible cost of the property improvement to a
maximum of $2,500.
– The maximum value of the grant may increase to
$5,000 where the property is located within a ‘Priority
Area’ (as discussed in Section 4.3 of this CIP).
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply.
Eligible Projects and Costs
The Façade, Signage, and Property Improvement Grant may
be provided for the following costs related to projects on
eligible properties and uses:
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• For a façade Improvement project, improvements to the
main façade of buildings are eligible. Where a side and/or
rear wall is visible from a public street or public space, or
fronts onto a laneway or parking lot, improvements to these
walls may also be eligible. Eligible costs include the
following:
a) Restoration or replacement of exterior building
treatments, such as brickwork/cladding/siding;
b) Restoration or replacement of cornices, eaves, and
parapets;
c) Restoration or replacement of windows, doors and
awnings;
d) Restoration or replacement of exterior lighting;
e) Exterior painting;
f) Chemical or other façade cleaning;
g) Redesign of storefront or entrance modifications,
including provisions to improve accessibility for the
disabled; and
h) Such other similar improvements and repairs that may
be necessary to improve the appearance of a building
façade exterior.
• For a signage Improvement project, improvements to the
main storefront sign of buildings are eligible. Where a side
and/or rear wall sign is visible from a public street or public
space, or fronts onto a laneway or parking lot,
improvements to these signs may also be eligible.
• For a property Improvement project, improvements to the
front yard of properties are eligible. Eligible costs include
the following:
a) Addition of landscaping features (plants/green space,
including sod, trees, vegetation, etc.);
b) Addition of permanent landscaping elements such as
fencing, benches, planters, and lighting;
c) Addition of new parking/existing parking area upgrades
for cars, motorcycles, and bicycles;
Examples of Projects that may be
eligible for the Façade, Signage,
and Property Improvement Grant:
•Removal of cladding/restoration of original
brick and stone on a building in the
downtown area.
•Installation of new signage on a Marina in
the Lakeshore Recreation area.
•Improvements to the parking area of an
estate winery, including the addition of
bicycle and motorcycle parking.
•Replacement of windows, doors and
awnings on a café and bakery located on
the mainstreet of a Settlement Area.
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d) Improvements to rear building entrances and rear
parking areas;
e) Addition of walkways; and
f) Such other similar improvements and repairs that may
be necessary to improve a property.
• For all types of improvement projects, the services of a
professional engineer, architect or planner to design and
implement the project will also be considered eligible costs.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Façade, Signage, and Property
Improvement Grant may be eligible for additional incentive
programs offered through this Plan (with the exception of the
Tax Increase Equivalent Grant for Major Projects); however,
the total combined value of grants in any given year shall not
exceed $15,000 per property.
5.5 Building Improvement/
Maintenance Grant
Purpose and Anticipated Benefits
This program will assist with maintenance and physical
improvement of existing buildings that may otherwise be
considered cost prohibitive by a property owner or tenant.
Projects may be undertaken in order to meet the current
Building Code, improve aesthetic quality, and to provide for
safe and usable eligible uses.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Building Improvement/Maintenance Grant may be provided
on approved applications that covers 50% of the eligible cost of
the improvements to a maximum of $8,000.
– The maximum value of the grant may increase to $10,000
where the property is located within a ‘Priority Area’ (as
discussed in Section 4.3 of this CIP).
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply.
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Eligible Projects and Costs
The Building Improvement/Maintenance Grant may be
provided for the following costs related to projects on eligible
properties and uses:
a) Structural repairs to walls, ceilings, floors, and foundations;
b) Interior restoration and design;
c) Repair/replacement/installation of building infrastructure,
such as roofing, windows, and doors;
d) Repair/replacement/installation of plumbing, electrical,
HVAC, and fire protection systems;
e) Weatherproofing;
f) Improvements to accessibility for people with disabilities;
g) Any other improvements that may bring a building up to
code, or address health, safety, or risk management
issues; and
h) The services of a professional engineer, architect or
planner to design and implement the project.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Building Improvement/Maintenance
Grant may be eligible for additional incentive programs offered
through this Plan (with the exception of the Tax Increase
Equivalent Grant for Major Projects); however, the total
combined value of grants in any given year shall not exceed
$15,000 per property.
Examples of Projects that may be
eligible for the Building
Improvement/Maintenance Grant:
•Entrance modifications to a downtown
restaurant to provide barrier-free accessibility.
•Interior restoration and design of 2 upper-floor
rental housing units that were previously
unoccupied on a Settlement Area mainstreet.
•Structural repairs and improvements to an
agricultural outbuilding that is currently being
used commercially to sell cheese that was
processed on-site.
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5.6 Building Conversion/Expansion
Grant
Purpose and Anticipated Benefits
The purpose of the program is to assist in the small-scale
conversion of existing vacant space into new commercial,
mixed-use and other eligible uses. Additionally, this program
will assist with the minor expansion of existing eligible uses to
support growing businesses thereby increasing non-residential
assessments.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Building Conversion/Expansion Grant may be provided on
approved applications that on the basis of $15 per square foot
of converted or expanded floor space, to a maximum of
$8,000.
– The maximum value of the grant may increase to $10,000
where the property is located within a ‘Priority Area’ (as
discussed in Section 4.3 of this CIP).
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply.
Eligible Projects and Costs
The Building Conversion/Expansion Grant may be provided for
the construction and renovation costs related to the following
types of projects on eligible properties and uses:
a) Conversion of non-commercial or vacant space into new
commercial, mixed-use, secondary uses, and agriculture-
related uses, and other eligible uses;
b) Conversion of upper storey space (whether vacant, office,
commercial or other non-residential use) into new
residential units;
Examples of Projects that may be
eligible for the Building
Conversion/Expansion Grant:
•Conversion of existing vacant upper-floor
space in a downtown commercial building into
an upper-floor rental housing unit.
•Conversion of an existing unused barn on an
agricultural property into a petting zoo and
rental space for children’s events.
•Expansion of an existing farm vacation home
to include new accommodation space.
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c) Conversion of a building or a unit in a building into a hotel,
inn or bed and breakfast;
d) Conversion of existing ground floor commercial space to
better suit a new commercial use (e.g., retail to restaurant);
and
e) Expansion of existing eligible uses to increase the gross
floor area.
For all types of improvement projects, the services of a
professional engineer, architect or planner to design and
implement the project will also be considered eligible costs.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Building Conversion/Expansion Grant
may be eligible for additional incentive programs offered
through this Plan (with the exception of the Tax Increase
Equivalent Grant for Major Projects); however, the total
combined value of grants in any given year shall not exceed
$15,000 per property.
5.7 Energy Efficiency Retrofit Grant
Purpose and Anticipated Benefits
The Energy Efficiency Retrofit Grant Program offers grants to
eligible property owners for retrofits that improve the overall
energy efficiency of their buildings. The program will improve
the energy efficiency of buildings on eligible properties and
uses as well as support the community’s overall environmental
sustainability.
Value of Grant
For an Energy Efficiency Retrofit project, a grant may cover up
to 25% of the retrofit costs to a maximum of $7,500.
• The maximum amount of a grant for renovations that result
in third-party certification or compliance with third party
energy efficiency standards shall be $10,000.
The maximum amount of a grant for the services of a
professional architect or engineer shall not exceed 15% of the
grant that is calculated for eligible costs.
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply. In addition, the applicant may be
required to have a professional energy audit completed in
order to determine and demonstrate the need for energy
efficiency upgrades.
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Eligible Projects and Costs
For an Energy Efficiency Retrofit project, eligible costs include
the following:
a) Interior or exterior renovations that result in a third party
certification or meet a third party energy efficiency standard
which exceeds the requirements of the Ontario Building
Code and demonstrably increases energy efficiency
including:
i. Interior or exterior renovations that result in any level
of LEED certification as determined by the Canada
Green Building Council inclusive of certification
through LEED for Commercial Interiors LEED for New
Construction as it related to major renovations LEED
for Core and Shell Renovations and LEED for Existing
Buildings.
ii. Interior or exterior renovations that result in
compliance with ASHRAE SNAE Standard 90.1.1999
or newer ie energy performance standards for
buildings except low rise residential buildings as
certified by a professional engineer or professional
architect.
b) Addition of a green roof to an existing building;
c) Installation of appropriate on site thermal renewable energy
projects such as solar hot water geothermal air source heat
pumps or solar wall;
d) Installation of energy STAR certified heating cooling
ventilation products and features including:
i. Central Air Conditioner
ii. Heat pumps
iii. Gas furnaces and gas boilers
iv. Ventilation fans and
v. Doors and Windows
But not including home appliances and small appliances
such as refrigerators clothes washers dryers televisions
ceiling fans etc;
e) Installation of energy efficient lighting controls such as
automatic timers, photocells or motion sensors;
f) Fees of a professional architect or engineer for the design
of services related to the above noted eligible projects; and
g) Any combination of the above.
Examples of Projects that may be
eligible for the Energy Efficiency
Retrofit Grant:
•Addition of a green roof to an existing
downtown commercial building.
•Installation of ENERGY STAR certified doors
and windows on an existing restaurant on the
mainstreet of a Port area.
•Installation of energy efficient lighting controls
in an on-farm boutique selling hand-crafted
products made on and off the farm.
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Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Energy Efficiency Retrofit Grant may
be eligible for additional incentive programs offered through
this Plan (with the exception of the Tax Increase Equivalent
Grant for Major Projects); however, the total combined value of
grants in any given year shall not exceed $15,000 per property.
5.8 Outdoor Art Grant
Purpose and Anticipated Benefits
The Outdoor Artwork Grant program offers grants to property
owners for the permanent installation of outdoor
artwork/sculptures on eligible properties within the CIP ‘sub-
areas’. The program will help to promote local art and improve
the visual aesthetics of the lakeshore and tourist corridors.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
An Outdoor Art Grant may be provided on approved
applications for 50% of the eligible cost of the improvements to
a maximum of $3,000.
Program-specific Eligibility Criteria
To be eligible, the following criteria must be met (in addition to
the general eligibility criteria set out in Section 5.2 of this CIP):
a. The eligible property must be located within a ‘Priority Area’
(as discussed in Section 4.3 of this CIP); and
b. Eligible projects must be visible from a public street or
sidewalk.
Eligible Projects and Costs
For an Outdoor Art Work Grant, the following types of
permanent art are considered eligible:
Examples of Projects that may be
eligible for the Outdoor Art Grant:
•Installation of a tile mosaic on a cement
walkway to a commercial building in a
Settlement Area.
•Installation of outdoor sculptures surrounding
the parking area of an art gallery in the
downtown area.
•Creation of barn murals at a pick-your-own
facility in the agricultural area.
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a. Murals;
b. Sculptures;
c. Paintings;
d. Local heritage based art pieces and displays;
e. Interactive art pieces and displays; and,
f. Any other art piece or display as approved Council.
The following types of costs are considered eligible:
a. Materials;
b. Installation; and,
c. Lighting and landscaping that highlights the public art.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Outdoor Art Grant may be eligible for
additional incentive programs offered through this Plan (with
the exception of the Tax Increase Equivalent Grant for Major
Projects); however, the total value of all grants will not exceed
the total eligible costs of an approved project as invested by
the applicant, or $15,000, whichever is the lesser amount.
5.9 Feasibility, Design, and Study
Grant
Purpose and Anticipated Benefits
The Feasibility, Design and Study Grant may be available to
property owners and tenants for the completion of a range of
studies and plans that will investigate the potential of or
support a new business or development project. This program
may help with the establishment of new and innovative
development projects and businesses ventures on eligible
properties.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Feasibility, Design and Study Grant may be provided on
approved applications for 50% of the eligible cost of the
improvements to a maximum of $2,000.
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply.
Eligible Projects and Costs
The following types of plans or studies will be eligible for the
feasibility, design and study grant:
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• Concept plans
• Site plan drawings;
• Feasibility studies;
• Environmental studies;
• Structural analyses;
• Evaluation of existing and proposed mechanical, electrical
and other building systems;
• Traffic Impact Assessments;
• Market analyses;
• Business plans; and
• Any other study or plan as approved.
The plan or study must provide new information about the
feasibility and costing of an eligible use, or provide details in
support of a new business or development.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
Applicants receiving the Feasibility, Design and Study Grant
may be eligible for additional incentive programs offered
through this Plan (with the exception of the Tax Increase
Equivalent Grant for Major Projects); however, the total
combined value of grants in any given year shall not exceed
$15,000 per property.
5.10 Planning Application and
Building Permit Fee Rebate
Purpose and Anticipated Benefits
The purpose of this program is to provide a rebate for a portion
of the fees required for planning applications or building
permits in relation to an improvement project. This program is
intended to reduce the costs of making improvements to
properties by assisting with the planning and building permit
fees that may be incurred in association with an improvement.
Value of Rebate
Where a proposed project satisfies the eligibility requirements,
a Planning Application and Building Permit Fee Rebate may be
provided on approved applications that covers 50% of the
municipal and/or County portion of the eligible cost to a
maximum of $2,000.
Program-specific Eligibility Criteria
To be eligible for the Planning Application and Building Permit
Fee Grant, the following criteria must be met (in addition to the
general eligibility criteria set out in Section 5.2 of this CIP):
• A property owner or tenant of an eligible property or a
property owner or tenant of a residential property that is
proposed to be rezoned for eligible uses.
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Eligible Projects and Costs
Eligible costs include the following:
• Municipal and County planning application fees, including
minor variances, site plans, zoning by-law amendments or
official plan amendments; and/or
• Municipal building permit fees or change of use permits.
Payment
The rebate will be provided upon successful completion of the
approved project.
Applicants receiving the Planning Application and Building
Permit Fee Rebate may be eligible for additional incentive
programs offered through this Plan (with the exception of the
Tax Increase Equivalent Grant for Major Projects); however,
the total combined value of grants in any given year shall not
exceed $15,000 per property.
5.11 Multiple Properties Bonus Grant
Purpose and Anticipated Benefits
The Multiple Properties Bonus Grant is designed to encourage
a ‘community’ approach to improvement projects. Where
multiple owners or tenants of eligible properties and uses
implement a co-ordinated approach to improvement projects
and capital investments that are eligible under the financial
incentive programs of this CIP, each owner or tenant will be
eligible for a ‘Bonus Grant’. The ‘Bonus Grant’ is offered in
addition to the grant(s) that have been approved for a project.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Multiple Properties Bonus Grant may be provided on
approved applications to each owner or tenant involved in an
eligible improvement project, in addition to the sum of the
grant applied for. The value of the Bonus Grant will be equal
to 15% of the total value of the grant provided to each owner or
tenant, to a maximum of $1,000 per owner or tenant.
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply, as well as any Program-specific Eligibility
Criteria that apply to the incentives programs for which the
applicant is applying.
Examples of Projects that may be
eligible for the Bonus Grant:
•Neighbouring property owners coordinate
improvements to shared landscaping/parking
areas. In addition to the $2,500 that each owner
is granted through the Façade, Signage, and
Property Improvement Grant, a bonus grant of
$375 is provided to each.
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Program-specific Eligibility Criteria
To be eligible, the following criteria must be met:
• Owners or tenants of properties that are located in
proximity to each other must prepare and submit
applications for financial incentives at the same time,
indicating that the proposed projects are being coordinated.
• Applications must be submitted and approved for the
following financial incentives programs only:
– Façade, Signage, and Property Improvement Grant;
– Building Improvement/Restoration Grant;
– Building Conversion/Expansion Grant;
– Energy Efficiency Retrofit Grant;
– Outdoor Art Grant.
Eligible Projects and Costs
Eligible costs include those costs identified under the specific
incentive program for which owners and tenants are applying.
Payment
The grant will be provided upon successful completion of the
approved project.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
This ‘Bonus Grant’ may not be combined with the Tax Increase
Equivalent Grant for Major Projects.
5.12 Savour Elgin/Elgin Arts Trail
Bonus Grant
Purpose and Anticipated Benefits
The Savour Elgin/Elgin Arts Trail Bonus Grant is designed to
support the growth of the ‘Savour Elgin’ and ‘Elgin Arts Trail’
programs, which promote and enhance culinary tourism and
visual arts attractions in Elgin County. Where owners or
tenants of eligible properties undertake an improvement project
that involves an eligible use that will also meet the criteria of
the ‘Savour Elgin’ and ‘Elgin Arts Trail’ programs, the owner or
tenant will be eligible for a ‘Bonus Grant’. The ‘Bonus Grant’ is
offered in addition to the grant(s) that have been approved for
a project.
Value of Grant
Where a proposed project satisfies the eligibility requirements,
a Savour Elgin/Elgin Arts Trail Bonus Grant may be provided
in addition to the sum of the grant applied for. The value of
the Bonus Grant will be equal to 15% of the total value of the
grant provided, to a maximum of $2,000.
Eligibility Criteria
To be eligible, the general eligibility criteria set out in Section
5.2 of this CIP apply, as well as any Program-specific Eligibility
Criteria that apply to the incentives programs for which the
applicant is applying.
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Program-specific Eligibility Criteria
To be eligible for the Savour Elgin/Elgin Arts Trail Bonus Grant,
the following criteria must be met:
• Owners or tenants must prepare and submit an
applications, indicating that the proposed improvement
projects involves the establishment of a new eligible use
that will also meet the criteria of the ‘Savour Elgin’ and
‘Elgin Arts Trail’ programs.
• Owners or tenants must also meet the criteria of the
‘Savour Elgin’ and ‘Elgin Arts Trail’ programs and be
confirmed as a member to these programs.
Eligible Projects and Costs
Eligible costs include those costs identified under the specific
incentive program for which owners and tenants are applying.
Payment
The grant will be provided upon successful completion of the
approved project and upon successfully becoming ‘Savour
Elgin’ and ‘Elgin Arts Trail’ programs partners/members.
Subject to the availability of resources, up to 100% of the grant
values identified above may be funded by Elgin County.
This ‘Bonus Grant’ may not be combined with the Tax Increase
Equivalent Grant for Major Projects.
5.13 Financial Incentives Summary
Table
A summary table that provides an overview of the details for
each of the financial incentive programs is provided on the
following page.
Examples of Projects that may be
eligible for the Bonus Grant:
•A building tenant converts existing vacant
space into a gastro pub. The building is
located in a downtown area, along a Tourism
Corridor Priority Area. Following project
completion, the tenant meets the criteria of
the Savour Elgin program and becomes a
member. In addition to the $10,000 that is
granted through the Building Conversion/
Expansion Grant, a bonus grant of $1,500.
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Financial
Incentive Program
Available in
Settlements
Sub-Area
Eligible
Uses
Available in
Agricultural
Sub-Area
Eligible
Uses
Value of Grant in a
Sub-Area Value of Grant in a Priority Area
May be
combined with
other incentives
Tax Increase
Equivalent Grant
for Major Projects
Y C,M,T,O Y A,O
50% of the municipal and/or County
portion of the tax increase decreasing
by 10% for a period of 5 years.
100% of the municipal and/or County portion
of the tax increase decreasing by 20% for a
period of 5 years.
N
Façade, Signage
and Property
Improvement
Grant
Y C,M,T,O Y A,O
Façade: 50% of eligible costs to a max.
of $5,000 (may increase to $7,500 if
criteria are met)
Signage: 50% of eligible costs to a
max. of $2,500 (may increase to $5,000
if criteria are met)
Property: 50% of eligible costs to a
max. of $2,500
Façade: 50% of eligible costs to a max. of
$10,000
Signage: 50% of eligible costs to a max. of $
$7,500
Property: 50% of eligible costs to a max. of
$5,000
Y *
Building
Improvement/
Restoration Grant
Y C,M,T,O Y A,O 50% of eligible costs to a max. of $8,000 50% of eligible costs to a max. of $10,000 Y *
Building
Conversion/
Expansion Grant
Y C,M,T,O Y A,O
$15 per square foot of converted or
expanded floor space, to a maximum of
$8,000
Maximum value of the grant may increase to
$10,000 Y *
Energy Efficiency
Retrofit Grant Y C,M,T,O Y A,O 25% of the retrofit costs to a maximum
of $7,500
Maximum value of the grant may increase to
$10,000 Y *
Outdoor Art Grant
Y – Must
also be in
Priority Area
C,M,T,O Y A,O N/A 50% of the eligible cost of the improvements
to a maximum of $3,000 Y *
Feasibility/Design
Study Grant Y C,M,T,O Y A,O 50% of the eligible cost of the
improvements to a maximum of $2,000 Same Y *
Application and
Permit Fee
Rebate
Y C,M,T,O Y A,O
50% of the municipal and/or County
portion of the eligible cost to a maximum
of $2,000
Same Y *
Multiple Property
Owner Bonus
Grant
Y C,M,T,O Y A,O
Provided in addition to grants identified above, if criteria are met. 15% of the total value
of the grant provided to each owner or tenant, to a maximum of $1,000 per owner or
tenant.
Y *
Savour
Elgin/Elgin Arts
Trails Bonus
Grant
Y C,M,T,O Y A,O
Provided in addition to grants identified above, if criteria are met. 15% of the total value
of the grant provided to each owner or tenant, to a maximum of $2,000 per owner or
tenant.
Y *
Y – Yes
N – No
C – Commercial Uses
M – Mixed Uses
T – Tourism-oriented commercial/service
O – Outdoor recreation
A – Secondary and agriculture-related uses related to existing farm operations
N/A – Not available
* - Total value of all grants may not equal more than $15,000
!
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6 - Bayham Elgincentives Community Improvement Plan
April 2015
1
1
Section
6 centives!Elg!
A Regional Community Improvement Program
6.0
Administration
The Elgincentives CIP will be
administered by the Municipality of
Bayham in partnership with Elgin
County. The following Section
provides a framework for
administering financial incentive
programs.
6.1 Term of the CIP
It is anticipated that the Elgincentives CIP will be implemented
over a 10-year period ending December 31, 2025. Should it be
determined that the term is to be extended or reduced, an
amendment to this CIP will be required.
6.2 Administrative Body
The ‘Elgincentives Implementation Committee’ has the
responsibility of administering the Elgincentives CIP, including
financial incentive programs. Specifically, the ‘Elgincentives
Implementation Committee’ will:
a) Receive and review all applications for financial
incentives; and
b) Make a decision on whether an application should be
approved or refused, based on the criteria outlined in
this Plan.
The ‘Elgincentives Implementation Committee’ will consist of
senior staff from all seven of the lower tier municipalities (when
required) including the Municipality of Bayham, in addition to
staff from Elgin County.
Applications will be regarded on a first come, first served basis,
and evaluated based on criteria set out by the ‘Elgincentives
Implementation Committee’.
Actual payment of tax assistance and grants (both the local
and County funded portions) to an approved applicant will be
the responsibility of the Municipality of Bayham. Funding from
Elgin County will be provided to the Municipality and not
directly to an approved applicant.
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6 - Bayham Elgincentives Community Improvement Plan
April 2015
2
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Section
6 centives!Elg!
A Regional Community Improvement Program
The ‘Elgincentives Implementation Committee’ will also be
responsible for:
c) Marketing the Elgincentives CIP in accordance with the
Marketing Strategy outlined in Section 7.0 of this CIP;
and
d) Monitoring the results of the Elgincentives CIP, and
specifically the financial incentive programs, in
accordance with the Monitoring Strategy outlined in
Section 8.0 of this CIP.
6.3 Funding of Financial Incentives
Any number of the financial incentives identified in this Plan
may be put into effect during the term of the CIP, subject to the
availability of funds and other resources. Annually, the
‘Elgincentives Implementation Committee’ will report to the
local Council of Bayham and Elgin County Council with respect
to financial incentives that will be in effect within the
Community Improvement Project Area for that year.
The incentive programs will be funded by the Municipality of
Bayham in partnership with Elgin County. As part of the
annual budgeting exercise, local and County Councils will
identify a community improvement budget for financial
incentives that have been put into effect for that year, if any.
During the annual budgeting exercise, the Councils of Bayham
and Elgin County will also identify the extent to which they will
participate in the various financial incentives that have been
put into effect for that year, if any. Subject to the availability of
resources, up to 100% of the grant programs may be funded
by Elgin County, with the exception of the Tax Increase
Equivalent Grant (for Major Projects) and Application and
Permit Fees Rebate. For these programs, local and County
Councils will only have the option of funding their portion of the
property tax increase or planning application/building permit
fees.
Since applications will be regarded on a first come first served
basis and evaluated on the criteria set out by the ‘Elgincentives
Implementation Committee’, the provision of any incentive shall
be to the limit of the available funding for that year. To the
extent possible the Committee shall endeavour to distribute
grants throughout the County for eligible projects. Once the
annual budgets have been expanded, grants will no longer be
provided until the following year.
The annual budget for financial incentives will not fund tax
assistance programs offered by this Plan, since these are not
“out of pocket” expenses. Funding for these incentives will be
provided as reimbursements in the year following payment to
the Municipality of Bayham or Elgin County, or as cancellations,
and therefore do not require funding.
Actual payment of tax assistance and grants (both the local
and County funded portions) to an approved applicant will be
the responsibility of the Municipality of Bayham. Funding from
Elgin County will be provided to the Municipality of Bayham
and not directly to an approved applicant.
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6 - Bayham Elgincentives Community Improvement Plan
April 2015
3
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Section
6 centives!Elg!
A Regional Community Improvement Program
6.4 Application Process
The following is a summary of the process for the submission,
evaluation, and approval of Financial Incentive Program
applications:
a) Applications must be submitted in accordance with the
requirements outlined in Section 6.4;
b) The ‘Elgincentives Implementation Committee’ will
evaluate all applications and supporting materials in a
timely manner. Applicants will be notified if their
submission is incomplete;
c) Based on the evaluation of complete applications, a
decision will be made by the ‘Elgincentives Implementation
Committee’ with respect to the approval or refusal of an
application;
d) For applications that are approved, a Financial Assistance
Agreement will be prepared and executed by the
‘Elgincentives Implementation Committee’;
e) Any program commitments may be cancelled if work does
not commence within six months of approval of an
application, or if a project is not undertaken or completed
in accordance with the Financial Assistance Agreement;
f) When projects are completed, a statement with supporting
invoices shall be submitted to the ‘Elgincentives
Implementation Committee’. Following this, the work will
be inspected by the ‘Elgincentives Implementation
Committee’ and, if approved, notice of completion will be
issued and the financial assistance will be initiated;
g) Upon completion of a community improvement project, the
‘Elgincentives Implementation Committee’ reserves the
right to inspect any properties/buildings, or to audit final
costs at the owner’s expense;
h) Funding approval will lapse if a notice of completion is not
issued within twelve months of the date of execution of the
Financial Assistance Agreement;
i) The ‘Elgincentives Implementation Committee’ may grant
an extension for community improvement works following
receipt of a written request by the owner setting out the
reasons for the extension and providing a new date of
completion; and
j) Should the applicant fall into default of any of the
requirements of the incentive program or other
requirements established by the ‘Elgincentives
Implementation Committee’, incentives may be delayed,
reduced, or cancelled. Applicants may be required to
repay benefits.
The figure provided on the following page summarizes the key
steps of the application and review process.
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6 - Bayham Elgincentives Community Improvement Plan
April 2015
4
4
Section
6 centives!Elg!
A Regional Community Improvement Program
Key steps of the Elgincentives CIP Application and Review Process:
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6 - Bayham Elgincentives Community Improvement Plan
April 2015
5
5
Section
6 centives!Elg!
A Regional Community Improvement Program
6.5 Application Requirements
Applications for financial incentives offered through this Plan
must include:
a) Three (3) copies of the completed application form;
b) Three (3) copies of all supporting documentation, as
determined by the ‘Elgincentives Implementation
Committee’, which may include (but is not limited to):
i) Specifications of the proposed project,
including good quality plans, drawing, and
studies;
ii) Good quality photographs of the existing
building condition;
iii) Past/historical photographs and/or
drawings;
iv) Two (2) cost estimates for eligible work
provided by licensed contractors;
v) All sources of additional funding/incentives
for eligible work;
vi) A statement with respect to how the
proposed project meets the goals and
objectives of the CIP; and
vii) Any additional requirements as determined
by the Committee.
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7 - Bayham Elgincentives Community Improvement Plan
April 2015
1
1
Section
7 centives!Elg!
A Regional Community Improvement Program
7.0
Marketing Strategy
The success of the Bayham
Elgincentives CIP will depend to a
large extent on how well it is promoted
to target markets/potential applicants.
A general strategy is outlined in this
section that provides guidance for
marketing.
7.1 Target Markets
Marketing efforts for the Elgincentives CIP will be undertaken
by the ‘Elgincentives Implementation Committee’. Efforts
should focus on the potential target markets listed below.
a) Primary target markets:
i. Property owners and operating businesses located
within the various geographic specific Sub-Areas of
the Community Improvement Project Area to ensure
that there is awareness of the programs and
opportunities of the CIP; and
ii. Commercial and industrial realtors, to ensure that part
of the ‘marketing pitch’ for any properties offered for
sale in the Community Improvement Project Area
includes the availability of incentives.
b) Secondary target markets:
i. The broader business community and potential
investors (located both within and outside of Elgin
County) to which economic development marketing
materials are generally directed, to promote the pro-
active economic development stance of this CIP.
ii. The general public.
Another key communication initiative should be to the Councils
of Bayham and Elgin County, in the form of annual reports on
the take-up of CIP programs, and any changes or revisions
that are recommended. This is discussed further in Section
9.0.
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7 - Bayham Elgincentives Community Improvement Plan
April 2015
2
2
Section
7 centives!Elg!
A Regional Community Improvement Program
7.2 Key Messages
The specific communications messages to be conveyed to
each of these market segments are outlined below:
Target Market Communications /
Marketing Messages
Property
owners and
business
managers in
the various CIP
Sub-Areas
• Provide direction on how to obtain
information on available incentive
programs, including program guides
and application forms.
• Provide information about the
application process.
• Emphasize the significant benefits that
may be available to them from
participating in the program, including
financial assistance.
• Highlight the significant leverage effect
of the financial incentive programs
(i.e., potential to leverage/multiply the
value investments.
• Emphasize the potential for the
Municipality of Bayham and Elgin County
to help achieve strategic business
development goals.
• Share success stories as a result of
the CIP (i.e., successful projects and
before/after pictures).
Farm Operators
and
Agribusiness
(as applicable)
Tourism
Businesses
Realtors • Demonstrate that the CIP enhances
the attractiveness of properties in
Community Improvement Project Area.
Target Market Communications /
Marketing Messages
• Emphasize that they are being
‘recruited’ to help spread the word
about CIP possibilities.
• Share success stories as a result of
the CIP (i.e., successful projects and
before/after pictures).
Business
associations
• Emphasize that they are being
‘recruited’ to help spread the word
about CIP possibilities.
• Highlight that the CIP will benefit their
members.
• Share success stories as a result of
the CIP (i.e., successful projects and
before/after pictures).
Potential
investors in
community
• Highlight that the CIP reinforces the
pro-active and pro-development
stance of the Municipality of Bayham
and Elgin County.
• Share success stories as a result of
the CIP (i.e., successful projects and
before/after pictures).
General public
Local and
County
Councils
• Report on implementation, progress on
achieving the CIP’s objectives and any
changes / revisions proposed for the
program.
• Share success stories as a result of
the CIP (i.e., successful projects and
before/after pictures).
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7 - Bayham Elgincentives Community Improvement Plan
April 2015
3
3
Section
7 centives!Elg!
A Regional Community Improvement Program
7.3 Marketing and Communications
Materials
Marketing and communications materials should be developed
and maintained to promote the CIP and the related
opportunities. Examples are listed below.
a) A dedicated web site (www.elgincentives.ca) has been
developed to provide information on the CIP, such as:
i. Goals and Objectives;
ii. Financial Incentive Programs;
iii. Community Improvement Project Area/Sub-Areas;
iv. Application process and requirements;
v. How to obtain additional information.
A link to this website should be provided on all municipal
websites.
b) Newsletters/information packages should be sent directly
to both property-owners and tenant businesses in the
CIPA sub-areas to advertise the CIP and provide
additional information.
c) Presentations should be made to property-owners, tenant
businesses, business associations, and members of the
public to communicate the opportunities available through
the CIP.
d) Notification ads should be published in local newspapers
to announce the CIP programs and direct interested
parties to the website containing information.
e) An information sheet should be created and sent to
agricultural organizations active in the County, to send in
turn to their members (e.g. Elgin Federation of Agriculture,
Environmental Farm Plan local rep; Farm Safety Council;
Fruit and Vegetable Growers’ Association, Elgin; NFU
Elgin Local; agricultural and horticultural societies; etc.);
f) A public service radio ad and/or YouTube video could be
developed to introduce the Elgincentives CIP to a wider,
more general audience and to create excitement/buzz
about the CIP.
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7 - Bayham Elgincentives Community Improvement Plan
April 2015
4
4
Section
7 centives!Elg!
A Regional Community Improvement Program
The following table shows the interrelationship between these
target markets and communications materials.
Communications
Vehicle
Pr
o
p
e
r
t
y
O
w
n
e
r
s
Bu
s
i
n
e
s
s
M
a
n
a
g
e
r
s
Fa
r
m
O
p
e
r
a
t
o
r
s
a
n
d
Ag
r
i
b
u
s
i
n
e
s
s
To
u
r
i
s
m
B
u
s
i
n
e
s
s
e
s
Re
a
l
t
o
r
s
Lo
c
a
l
B
u
s
i
n
e
s
s
As
s
o
c
i
a
t
i
o
n
s
Ec
o
n
o
m
i
c
De
v
e
l
o
p
m
e
n
t
Au
d
i
e
n
c
e
Ge
n
e
r
a
l
P
u
b
l
i
c
Co
u
n
c
i
l
s
Web site information ü ü ü ü ü ü ü ü
Letter / information
brochure / email ü ü ü ü ü ü
Tailored presentations to
business community ü ü ü
Newspaper ad ü ü ü ü ü ü ü
General information
meeting ü ü ü ü ü ü ü ü
Public service radio ads ü ü ü ü ü ü ü ü
Council presentations/
report ü
The activities above should be undertaken as part of the initial
launch of the Elgincentives CIP. In addition, over the 10-year
implementation period, activities should be undertaken on an
on-going basis to regenerate excitement and awareness.
‘Reminder’ letters or email notifications of the program and its
operation can be provided to target markets.
Finally, in addition to the above marketing and communications
efforts, specific target businesses and properties where
improvements would be most desirable within Bayham should
be identified on an annual basis. Short visits should be
arranged with business owners/manager and/or landowners, in
order to ensure awareness of CIP and encourage take-up of
incentives.
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8 - Bayham Elgincentives Community Improvement Plan
April 2015
1
1
Section
8 centives!Elg!
A Regional Community Improvement Program
8.0
Monitoring
Strategy
The following provides a strategy for
the annual monitoring of the results of
the Bayham Elgincentives CIP, and
specifically the uptake and success of
financial incentive programs.
8.1 Purpose
The purpose of the following monitoring strategy is to:
a) Track funds provided by the CIP to owners and tenants of
land located within the community improvement project
area;
b) Track contributions from the Municipality of Bayham and
Elgin County toward incentive program funding;
c) Evaluate whether the programs are achieving the overall
goals and objectives of the CIP;
d) Determine whether program adjustments are required; and
e) Provide the basis for reporting the results of the Bayham
Elgincentives CIP, and specifically the uptake and success
of financial incentive programs, to local municipal and
County Councils.
8.2 Frequency
Collection of data related to financial incentive applications and
proposed/completed projects should be on-going during the
implementation of this Plan. An evaluation of the measures
outlined in Section 9.3 should be completed on an annual
basis.
Aggregate targets for accomplishments should be set out over
a 5-year period, recognizing that awareness and momentum of
the CIP will need to build over time and that any individual year
may be up or down relative to the average because of general
economic circumstances or specific individual business
situations. At the end of the 5-year period, targets should be
evaluated and revised for the next 5-year target period (i.e.
2021 – 2025).
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8 - Bayham Elgincentives Community Improvement Plan
April 2015
2
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Section
8 centives!Elg!
A Regional Community Improvement Program
8.3 Measures
Suggested monitoring and evaluation measures for the Elgincentives CIP are set out in the following table. For each of the following
objectives of the overall County-wide Community Improvement framework, specific measurable (and where possible, quantified)
measures are suggested.
Goals Objectives Recommended
Measure
Suggested Target
by Year 5
A) To stimulate
economic growth
and
diversification.
1) To encourage the expansion of the
agribusiness sector through new
and expanded value-
added/agricultural related
enterprises
- number of agribusiness
operations applying for
assistance, and being approved
- aim for 2-3 new establishments per
year on average
2) To encourage the expansion of
business activity for existing
commercial businesses in the
downtown areas/mainstreets of
settlement areas
- number of existing businesses
supported in expansion activity
- target 5 business expansions per
year = 25 over the period that have
been partially assisted through the
CIP program
3) To increase the number of business
start-ups
- number of business start-ups
- sustainability of business after 2nd
year of operation
- aim for 1-2 new establishments per
year on average
4) To increase the number of tourist
accommodation establishments
throughout the County
- number of establishments;
number of rooms
- aim for the expansion of 1
accommodation establishment per
year on average
5) To increase the number of creative
economy businesses in the County
- number of establishments defined
as being in the creative economy
(as per the County’s definition)1
- aim for 1-2 new establishments per
year on average
6) To increase tourism in the County - this will be contextual data only, as there is nothing the County can do
through the CIP programs to directly affect this measure
- trends in tourism can be measured partially through the RTO data2
1 see: http://www.elgintourist.com/pbn/DirectoryListing/exhibithall/Exhibithall.aspx#
2 Regional Tourism Organization (RTO) 1, which covers Southwestern Ontario (Elgin; Windsor-Essex; Chatham-Kent; Haldimand/Norfolk; Sarnia/Lambton;
London/Middlesex; and Oxford).
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8 - Bayham Elgincentives Community Improvement Plan
April 2015
3
3
Section
8 centives!Elg!
A Regional Community Improvement Program
Goals Objectives Recommended
Measure
Suggested Target
by Year 5
- increases in tourism can be inferred to have some associated benefit from
increased attractiveness in terms of new attractions (e.g. agri-tourism) new
support facilities (more accommodation) and beautification of downtowns,
lakeshore areas, key travelled corridors, etc.)
7) To increase employment
opportunities for local residents
- annual survey of all businesses
assisted throughout the year
through the CIP program, to
determine how many new job
positions have been created
- costs of the CIP program relative to
the new jobs created should
demonstrate a positive ROI relative
to the wages and salaries
associated with the new jobs3
B) To enhance the
already high
quality of place
for residents and
visitors.
8) To improve the appearance of major
entry points and tourism corridors
through Bayham.
- define the key entry points and
corridors
- demonstrate improvements
visually through ‘before’ and
‘after’ documentation
- target at least one area for
improvement each year
- at least 5 areas will have been
improved at the end of the 5-year
period
9) To improve the appearance and
utilization of the lakeshore
- as above - as above
10) To improve the appearance of
Bayham and foster civic pride
through improvements to private
properties
- as above - as above
C) To improve the
stability and
sustainability of
the tax base.
12) To reduce the number of vacant
commercial properties in the downtown
areas/mainstreets of settlement areas.
- calculate the current vacancy rate
in each commercial CIP area (in
terms of floorspace)
- determine change in vacancy rate
on a year-to-year basis
- target a significant improvement in
vacancy rate in each CIP area
3 In other words, the total wages and salaries generated by new job positions should be considerably greater than the total amount of money spent by the County
and the lower tier municipality in assisting the business – likely on the order of a 3 times multiple or more.
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8 - Bayham Elgincentives Community Improvement Plan
April 2015
4
4
Section
8 centives!Elg!
A Regional Community Improvement Program
Goals Objectives Recommended
Measure
Suggested Target
by Year 5
13) To increase the assessment base
of properties in the downtown
areas/mainstreets of settlement
areas, and the agricultural area.
- calculate the current assessment
base for each CIP area
- determine change in assessment
base each year4
- change in the ‘normal’ taxes
generated from the CIP area
assessment base should be equal to
or greater than the amount of the
CIP incentive (for both the local
municipality as well as the County) –
note as well that this increased
value to the local municipality and
County is annualized relative to the
shorter-term timeframe for the CIP
incentive
4 Note that this will be separate from the tax revenue gained from the property – especially if there is a tax increment financing component to the incentive. The
assessed value will measure the true long-term increase in value.
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8 - Bayham Elgincentives Community Improvement Plan
April 2015
5
5
Section
8 centives!Elg!
A Regional Community Improvement Program
8.4 Reporting
An annual report should be prepared to highlight the
successes and achievements of this CIP. The report will be
presented to local and County Councils for consideration. The
report may recommend adjustments/amendments to the Plan,
as discussed below.
8.5 Adjusting/Amending the CIP
Based on the results of monitoring and evaluation efforts,
adjustments to this CIP may be required. The following
summarizes when Plan amendments will and will not be
required:
a) An amendment to the Bayham Elgincentives CIP will not
be required in order to:
i. Reduce/increase funding levels for the financial
incentive programs (i.e., the local municipal portion
and/or the County portion); or
ii. Discontinue or cancel any of the programs identified.
b) An amendment to the Bayham Elgincentives CIP will be
required in order to:
i. Extend the implementation period of the CIP;
ii. Add any new financial incentive programs;
iii. Modify the eligibility criteria related to financial
incentive programs offered by this Plan; and
iv. Modify or expand the geographic area (i.e., the
Community Improvement Project Area) to which
financial incentive programs apply.
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GL
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glossary -
Bayham Elgincentives Community Improvement Plan
April 2015
1
1
glossary centives!Elg!
A Regional Community Improvement Program
Glossary
Agricultural Sub-Area means lands that are designated
Agriculture by the County Official Plan as identified on
Schedule A of this CIP. A set of financial incentive programs
applies to this Sub-Area.
County means the Corporation of Elgin County.
Elgincentives Implementation Committee means the
designated committee appointed to review applications for
financial incentives and make decisions on financial incentives
in accordance with the policies of this Plan.
Mixed-use means any combination of commercial uses (retail,
personal services, restaurants, etc.), offices, institutional uses
and/or residential uses, provided that there are commercial
uses at grade.
Priority Area means key areas where local investment will
have the greatest economic benefit/impact and should
therefore be prioritized with respect to improvement projects
and the provision of financial incentives. Priority Areas are
shown on Schedule A of this CIP.
Settlements Sub-Area means the downtowns/main street
areas and ports as identified on Schedule A of this CIP. A set
of financial incentive programs applies to this Sub-Area.
Sub-Area means key areas of local economic activity where
the need for improvement is the greatest and where
investment will result in significant economic development
benefits. Sub-Areas are shown on Schedule A of this CIP.
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