HomeMy WebLinkAboutDecember 20, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, December 20, 2018
7:00 p.m.
7:30 p.m. — Public Meeting — Planning — Fehr Rezoning
8:00 p.m. — Public Meeting — Drainage— Eden Drain Branches 'B' & 'C'
8:00 p.m. —Court of Revision
A. Branch 'A' of the No.1 Drain
B. Eden Drain Branches 'B' & 'C'
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
MANGER OF CAPITAL PROJECTS
WATER I WASTEWATER ED ROLOSON
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ketchabaw called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Elgin Area Water Supply System Board of Management—Appointment of Joint
Representative added as Item 11.1.2-C
4. ANNOUNCEMENTS
A. Councillor Chilcott wished everyone a Merry Christmas and Happy and Healthy New Year.
5. DELEGATIONS
None
2018 Council Minutes December 20, 2018
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held December 6, 2018
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT the minutes of the Regular Meeting held December 6, 2018 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-08/18 by Ed Roloson, Manager of Capital Projects —Water/Wastewater re
Ontario Regulation 453-07 Financial Plan
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Froese
THAT Report PS-08/18 re: Ontario Regulation 453/07 Water Financial Plan be received for
information;
AND THAT Council authorize sole-sourcing Watsons &Associates Economists Ltd. to
develop an Ontario Regulation 453/07 Water Financial Plan and two Drinking Water
License applications pursuant to the work plan presented in Appendix 'A' attached hereto.
CARRIED
2018 Council Minutes December 20, 2018
B. Report PS-09/18 by Steve Adams, Road Operations Supervisor, Ed Roloson, Manager of
Capital Projects -Water/Wastewater, Paul Shipway, CAO I Clerk re RFT 18-04 Supply and
Delivery of One (1) New Tandem Truck Complete with Winter Control Equipment
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report PS-09/18 re RFT 18-04 Supply and Delivery of One (1) New Tandem Truck
Complete with Winter Control Equipment be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham award RFT 18-04
in the amount of$436,039+HST to Team Truck Centres funded pursuant to Report PS-
09/18 Option B.
CARRIED
C. Report PS-10/18 by Ed Roloson, Manager of Capital Projects —Water/Wastewater re
Capital Item No. WW-4 Wastewater Pump Replacement
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Report PS-10/18 re Capital Item No. WW-4 -Wastewater Pump Replacement be
received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham authorize the
purchase of nine new submersible wastewater pumps as quoted by Nevtro Sales Ltd. for a
total of$107,391.46+HST.
CARRIED
Council recessed at 7:30 p.m. for the Public Meeting Planning and reconvened at 7:38 p.m.
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of the Adoption of Official Plan Amendment No. 24— Emerson
B. Notice of Second Public Meeting re Proposed Zoning By-law Amendment—John Fehr
C. Notice of Public Meeting re Eden Municipal Drain Branches 'B' & 'C'
D. Notice of Court of Revision re Branch 'A' of the No.1 Drain
E. Notice of Court of Revision re Eden Municipal Drain Branches 'B' & 'C'
F. Notice of Public Meeting re Proposed Zoning By-law Amendment—Andries and Templeton
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT correspondence items 10.1.1-A— 10.1.1-F be received for information.
CARRIED
2018 Council Minutes December 20, 2018
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-68/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Chalk
Drain Improvements
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Report DS-68/18 re Chalk Drain Improvements be received for information;
AND THAT Council appoints Spriet Associates as the Engineers to make an examination
of the drainage area and prepare a report for Council's consideration.
CARRIED
B. Report DS-69/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Eden
Drain — Branches 'B' and 'C' Award Contract
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Staff Report DS-69-18 re Eden Drain — Branches B and C Award Contract be
received for information:
AND THAT Council accept the tender for provision of drainage works set out in the Form of
Tender for the Eden Drain Branches 'B' and 'C', as submitted by PBR Excavating, in the
amount of$53,168.64 (plus HST), with work to commence on or before January 21, 2019
and be completed on or before February 1, 2019;
AND THAT By-Law 2018-102, being a by-law to authorize the execution of contract
documents with PBR Excavating be presented to Council for enactment
CARRIED
C. Report DS-70/18 by Bill Knifton, re Petition for Drainage
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from John Stewart;
AND THAT Report DS-70/18 regarding the petition for drainage and for drainage
improvement be received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
2018 Council Minutes December 20, 2018
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. ROMA Board of Directors Notice of Call for Nominations
B. Consultation Document re Increasing Housing Supply in Ontario
C. Town of Kearney resolution re Voters' List for Municipal Elections
D. Township of McKellar re Governance Models
E. Association of Municipalities Ontario re Bill 31
F. Ministry of Municipal Affairs and Housing re Municipal Reporting Burden
G. Ministry of Municipal Affairs and Housing re Housing Supply Action Plan
H. SCOR EDC Partner Update —2018
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT correspondence items 11.1.1-A— 11.1.1-H be received for information.
CARRIED
11.1.2 Requiring Action
A. Josh Maenhout Bayham Station 1 re Ice Rink
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council of the Corporation of the Municipality of Bayham approve the placement
of the Outdoor Skating Rink at 55461 Nova Scotia Line in the ball diamond;
AND THAT Council approves the Fire Department providing water for the initial flooding of
the rink.
CARRIED
B. SCOR EDC re Council appointees to the SCOR EDC Board
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT correspondence from SCOR EDC re Council appointees to the SCOR EDC Board of
Directors be received for information;
AND THAT Ed Ketchabaw be appointed to the SCOR EDC Board of Directors;
2018 Council Minutes December 20, 2018
AND THAT Susan Chilcott be appointed as alternate to the SCOR EDC Board of Directors.
CARRIED
C. Elgin Area Water Supply System Board of Management—Appointment of Joint
Representative
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT correspondence re Elgin Area Water Supply System Board of Management—
Appointment of Joint Representative be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham supports the
resolution appointing Pete Barbour as the joint representative and Rainey Weisler as the
alternate joint representative to the Elgin Area Water Supply System Board of
Management.
CARRIED
11.2 Reports to Council
A. Report CAO-78/18 by Paul Shipway CAO I Clerk re 2019 Insurance Renewal
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT Report CAO-78/18 re 2019 Insurance Renewal be received for information;
AND THAT the 2019 Municipal Insurance Program be obtained from Frank Cowan
Company Limited in accordance with the offer to renew dated October 29, 2018, at a total
premium of$126,649 plus applicable taxes.
AND THAT staff be directed to issue a Municipal Insurance Program Request for
Proposals (RFP) process in July 2019 for the 2020 Municipal Insurance Program.
CARRIED
Council recessed for the Public Meeting Drainage and reconvened at 8:20 p.m.
B. Report CAO-80/18 by Paul Shipway, CAO I Clerk re RFP 18-01 Beach Concession Food
Booth
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-80/18 re RFP 18-01 Beach Concession Food Booth be received for
information;
AND THAT staff be directed to bring forward a by-law to enter into an agreement with
Muriel Alberta / Ma's Port Burwell for the operation of a Beach Concession Food Booth at
the Port Burwell Municipal Beach for Council consideration.
CARRIED
2018 Council Minutes December 20,2018
C. Report CAO-81/18 by Paul Shipway, CAO I Clerk re Cannabis Licence Act, 2018
Moved by: Councillor Donnell
Seconded by: Councillor Chilcott
THAT Report CAO-81/18 re Cannabis Licence Act, 2018 be received for information;
AND THAT Council of the Corporation of the Municipality of Bayham opt-in to permit
private recreational cannabis retail storefronts in the Municipality of Bayham;
AND THAT staff be directed to draft a Private Recreational Cannabis Retail Storefront
Policy Statement to be utilized by staff during the AGCO 15-day Private Recreational
Cannabis Storefront Store Location review period for Council consideration;
AND THAT staff be directed to bring forward a Zoning By-law Amendment to interpret
cannabis "standard" cultivation and processing as an industrial use permitted in Rural
Industrial (M2) and Urban Industrial (M4) and define the term "Cannabis Cultivation
Facility", "Cannabis Processing Facility", "Standard-cultivation of Cannabis" and "Micro-
cultivation of Cannabis" and any additional terms and conditions as required for Council
consideration in order to permit the use in certain zones.
CARRIED
D. Report CAO-82/18 by Paul Shipway, CAO I Clerk re Doors Open East Elgin
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT Report CAO-82/18 re Doors Open East Elgin be received for information.
AND THAT the Municipality of Bayham not take part in Doors Open 2019.
CARRIED
12. BY-LAWS
A. By-Law No. 2018-094 Being a Provisional By-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Eden Municipal Drain
Branches 'B' & 'C' (This by-law follows the recommendation in Report DS-66/18 by Bill
Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of
December 20, 2018 and the recommendation in Report DS-67/18 by Bill Knifton, Chief
Building Official I Drainage Superintendent during the Court of Revision of December 20,
2018)
B. By-Law No. 2018-101 Being a By-law to authorize the execution of an agreement
between the Municipality of Bayham and KDN Pavement Marking Ltd. (This by-law follows
the recommendation in Report CAO-76/18 by Paul Shipway, CAO I Clerk during the
Regular Meeting of November 15, 2018)
C. By-Law No. 2018-102 Being a By-law to authorize the execution of an agreement
between the Municipality of Bayham and PBR Excavating Inc. for the provision of drainage
works for the Eden Drain Branches 'B' & 'C' in the Municipality of Bayham pursuant to
2018 Council Minutes December 20, 2018
provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law
follows the recommendation in Report DS-69/18 by Bill Knifton, Chief Building Official
Drainage Superintendent during the Regular Meeting of December 20, 2018)
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Donnell
THAT By-Law No. 2018-094, 2018-101 and 2018-102 be read a first, second and third time
and finally passed
CARRIED
13. UNFINISHED BUSINESS
None
Council recessed for a break at 9:08 p.m. and reconvened at 9:17 p.m.
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the Council do now rise to enter into an "In Camera" Session of Committee of the
Whole at 9:17 p.m. to discuss:
Personal matters about an identifiable individual, including municipal or local board
employees
CARRIED
A. Confidential Report regarding personal matters about an identifiable individual, including
municipal or local board employees (Human Resources)
14.2 Out of Camera
Moved by: Councillor Froese
Seconded by: Councillor Donnell
THAT the Committee of the Whole do now rise from the "In Camera" session at 9:25 p.m.
with nothing to report.
CARRIED
2018 Council Minutes December 20, 2018
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-103 Being a by-law to confirm all actions of Council
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT Confirming By-Law No. 2018-103 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
THAT the Council meeting be adjourned at 9:26 p.m.
CARRIED
MAYOR XLEF'