HomeMy WebLinkAboutDecember 06, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, December 6, 2018
7:00 p.m.
PRESENT:
MAYOR ED KETCHABAW
DEPUTY MAYOR RAINEY WEISLER
COUNCILLORS C. VALERIE DONNELL
DAN FROESE
SUSAN CHILCOTT
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
MANAGER OF CAPITAL PROJECTS ED ROLOSON
ROADS OPERATIONS SUPERVISOR STEVE ADAMS
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
1. CALL TO ORDER AND INAUGURAL PROCEEDINGS
A. Call to Order— CAO I Clerk
CAO I Clerk called the meeting to order at 7:00 p.m.
B. Declaration of Elected Offices
CAO I Clerk Paul Shipway provided the Declaration of Office to the Council elect following
which members took their respective seats at the Council table.
C. Statements by Council
Statements were made by Mayor Ketchabaw, Deputy Mayor Weisler and Councillor Chilcott.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report PS-07/18 BY Ed Roloson, Manager of Capital Projects—Water/Wastewater re
Drinking Water Quality Management Standards added as Item 10.2-A
2018 Council Minutes December 6, 2018
4. ANNOUNCEMENTS
A. Mayor Ketchabaw announced the Straffordville Santa Claus parade is Saturday,
December 8, 2018 at 11:00 a.m. and Councillor Chilcott added that after the parade
Santa will be at the Straffordville Community Centre where hot chocolate and goodies
will be provided.
5. DELEGATIONS
A. 7:10 p.m. —Aaron LeDuc and Judy Maxwell, Long Point Region Conservation Authority re
30-Day Notice to Affected Municipalities —2019 Draft Long Point Region Conservation
Authority Budget
Judy Maxwell, General Manager and Aaron LeDuc, Manager of Corporate Services were in
attendance. Ms. Maxwell provided an overview of the draft budget.
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Long Point Region Conservation Authority presentation re 30-Day Notice to
Affected Municipalities —2019 Draft Long Point Region Conservation Authority Budget be
received for information.
CARRIED
B. 7:15 p.m. —Thomas Manley re proposal for Citizen Representation on the LPRCA Board
Mr. Manley provided an overview of the proposal.
Moved by: Councillor Chilcott
Seconded by: Councillor Froese
THAT the presentation from Thomas Manley re proposal for Citizen Representation on the
LPRCA Board be received for information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held November 15, 2018
B. Public Meeting held November 15, 2018 re Branch 'A' of the No.1 Drain
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the minutes of the Regular Meeting held November 15, 2018 and Public Meeting re
Branch 'A' of the No.1 Drain held November 15, 2018 be adopted.
CARRIED
2018 Council Minutes December 6, 2018
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
B. Report PS-07/18 by Ed Roloson, Manager of Capital Projects —Water/Wastewater re
Drinking Water Quality Management Standards
Moved by: Deputy Mayor Weisler
Seconded by: Councillor Chilcott
THAT Staff Report PS-07/18 re Drinking Water Quality Management Standards be
received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham endorse both the
Bayham Water Distribution System and the Richmond Community Water System
Operational Plans;
AND THAT the Bayham Water Distribution System and the Richmond Community Water
System Operational Plans be reviewed annually by staff and revisions made as necessary
to maintain and improve the quality management system.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
11.1.2 Requiring Action
2018 Council Minutes December 6, 2018
11.2 Reports to Council
A. Report CAO-77/18 by Paul Shipway, CAO I Clerk re Advisory Board & Committee Policy
Moved by: Councillor Donnell
Seconded by: Councillor Froese
THAT Report CAO-77/18 re Advisory Board & Committee Policy bereceived for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham approve the
Terms of Reference for Municipality of Bayham Advisory Boards and Committees as
presented;
AND THAT staff be directed to bring forward a by-law to adopt the Municipality of Bayham
Advisory Board & Committee Policy for Council consideration;
AND THAT staff be directed to bring forward a by-law to repeal By-law No. 2018-006 for
Council consideration;
AND THAT staff be directed to post notice for recruitment pursuant to the Advisory Board
and Committee Policy.
CARRIED
Moved by: Councillor Donnell
Seconded by: Deputy Mayor Weisler
THAT the Council of the Corporation of the Municipality of Bayham appoints persons
as follows:
a. Committee of Adjustment
i. Appointees:
• Council of the Corporation of the Municipality of Bayham
• Secretary-Treasurer— Deputy Clerk/Planning Coordinator
Margaret Underhill
• Chairperson — Mayor
• Alternate Chairperson — Deputy Mayor
b. Court of Revision
i. Appointees:
• Council of the Corporation of the Municipality of Bayham
• Chairperson — Mayor
• Alternate Chairperson — Deputy Mayor
c. Long Point Region Conservation Authority
i. Appointees (Representing Malahide & Bayham):
• Councillor Donnell
2018 Council Minutes December 6, 2018
d. Elgin Area Primary Water Supply System Joint Board of Management
i. Appointees (Representing Aylmer, Malahide & Bayham)
• Deputy Mayor Weisler
• Councillor Donnell (Alternate)
e. Port Burwell Secondary Water Supply System
i. Appointees
• Deputy Mayor Weisler
• Councillor Donnell (Alternate)
f. Elgin Group Joint Police Services Board
i. Appointees (Representing Malahide & Bayham)
• • Councillor Froese
g. Joint Otter Valley Utility Corridor Board of Management
i. Appointees:
• Mayor Ketchabaw
• Councillor Chilcott
• Councillor Donnell
h. Elgin County Land Division Committee
i. Appointees
• Mr. John Seldon
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
bring forward an Appointment By-law for Council consideration at the conclusion of
the Advisory Board & Committee recruitment process for Council consideration.
CARRIED
12. BY-LAWS
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-099 Being a by-law to confirm all actions of Council
Moved by: Councillor Froese
Seconded by: Councillor Chilcott
2018 Council Minutes December 6, 2018
THAT Confirming By-Law No. 2018-099 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Chilcott
Seconded by: Councillor Donnell
THAT the Council meeting be adjourned at 8:11 p.m.
CARRIED
MAYOR ' ER'