Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
December 20, 2018 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 20, 2018 7:00 p.m. 7:30 p.m. — Public Meeting — Planning — Fehr Rezoning 8:00 p.m. — Public Meeting — Drainage — Eden Drain Branches `B' & `C' 8:00 p.m. — Court of Revision A. Branch `A' of the No.1 Drain B. Eden Drain Branches `B' &'C' 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 6, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS -08/18 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re Ontario Regulation 453-07 Financial Plan 2018 Council Agenda December 20, 2018 B. Report PS -09/18 by Steve Adams, Road Operations Supervisor, Ed Roloson, Manager of Capital Projects - Water /Wastewater, Paul Shipway, CAO I Clerk re RFT 18-04 Supply and Delivery of One (1) New Tandem Truck Complete with Winter Control Equipment C. Report PS -10/18 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re Capital Item No. WW -4 Wastewater Pump Replacement 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of the Adoption of Official Plan Amendment No. 24 — Emerson B. Notice of Second Public Meeting re Proposed Zoning By-law Amendment — John Fehr C. Notice of Public Meeting re Eden Municipal Drain Branches `B' & `C' D. Notice of Court of Revision re Branch `A' of the No.1 Drain E. Notice of Court of Revision re Eden Municipal Drain Branches `B' & `C' F. Notice of Public Meeting re Proposed Zoning By-law Amendment — Andries and Templeton 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS -68/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Chalk Drain Improvements B. Report DS -69/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Eden Drain — Branches `B' and `C' Award Contract C. Report DS -70/18 by Bill Knifton, re Petition for Drainage 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. ROMA Board of Directors Notice of Call for Nominations B. Consultation Document re Increasing Housing Supply in Ontario C. Town of Kearney resolution re Voters' List for Municipal Elections D. Township of McKellar re Governance Models E. Association of Municipalities Ontario re Bill 31 F. Ministry of Municipal Affairs and Housing re Municipal Reporting Burden G. Ministry of Municipal Affairs and Housing re Housing Supply Action Plan H. SCOR EDC Partner Update - 2018 2018 Council Agenda December 20, 2018 11.1.2 Requiring Action A. Josh Maenhout Bayham Station 1 re Ice Rink B. SCOR EDC re Council appointees to the SCOR EDC Board 11.2 Reports to Council A. Report CAO -78/18 by Paul Shipway CAO I Clerk re 2019 Insurance Renewal B. Report CAO -80/18 by Paul Shipway, CAO I Clerk re RFP 18-01 Beach Concession Food Booth C. Report CAO -81/18 by Paul Shipway, CAO I Clerk re Cannabis Licence Act, 2018 D. Report CAO -82/18 by Paul Shipway, CAO I Clerk re Doors Open East Elgin 12. BY-LAWS A. By -Law No. 2018-094 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Eden Municipal Drain Branches `B' & `C' (This by-law follows the recommendation in Report DS -66/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of December 20, 2018 and the recommendation in Report DS -67/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Court of Revision of December 20, 2018) B. By -Law No. 2018-101 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and KDN Pavement Marking Ltd. (This by-law follows the recommendation in Report CAO -76/18 by Paul Shipway, CAO I Clerk during the Regular Meeting of November 15, 2018) C. By -Law No. 2018-102 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and PBR Excavating Inc. for the provision of drainage works for the Eden Drain Branches `B' & `C' in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS -69/18 by Bill Knifton, Chief Building Official Drainage Superintendent during the Regular Meeting of December 20, 2018) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding personal matters about an identifiable individual, including municipal or local board employees (Human Resources) 14.2 Out of Camera 2018 Council Agenda 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By -Law No. 2018-103 Being a by-law to confirm all actions of Council 16. ADJOURNMENT December 20, 2018 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 6, 2018 7:00 p.m. PRESENT: MAYOR DEPUTY MAYOR COUNCILLORS STAFF PRESENT: CAO I CLERK DEPUTY CLERK MANAGER OF CAPITAL PROJECTS ROADS OPERATIONS SUPERVISOR DEPUTY CLERK I PLANNING COORDINATOR 1. CALL TO ORDER AND INAUGURAL PROCEEDINGS A. Call to Order — CAO I Clerk CAO I Clerk called the meeting to order at 7:00 p.m. B. Declaration of Elected Offices ED KETCHABAW RAINEY WEISLER C. VALERIE DONNELL DAN FROESE SUSAN CHILCOTT PAUL SHIPWAY BRENDA GIBBONS ED ROLOSON STEVE ADAMS MARGARET UNDERHILL CAO I Clerk Paul Shipway provided the Declaration of Office to the Council elect following which members took their respective seats at the Council table. C. Statements by Council Statements were made by Mayor Ketchabaw, Deputy Mayor Weisler and Councillor Chilcott. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report PS -07/18 BY Ed Roloson, Manager of Capital Projects — Water/Wastewater re Drinking Water Quality Management Standards added as Item 10.2-A 2018 Council Minutes 4. ANNOUNCEMENTS December 6, 2018 A. Mayor Ketchabaw announced the Straffordville Santa Claus parade is Saturday, December 8, 2018 at 11:00 a.m. and Councillor Chilcott added that after the parade Santa will be at the Straffordville Community Centre where hot chocolate and goodies will be provided. 5. DELEGATIONS A. 7:10 p.m. — Aaron LeDuc and Judy Maxwell, Long Point Region Conservation Authority re 30 -Day Notice to Affected Municipalities — 2019 Draft Long Point Region Conservation Authority Budget Judy Maxwell, General Manager and Aaron LeDuc, Manager of Corporate Services were in attendance. Ms. Maxwell provided an overview of the draft budget. Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Long Point Region Conservation Authority presentation re 30 -Day Notice to Affected Municipalities — 2019 Draft Long Point Region Conservation Authority Budget be received for information. CARRIED B. 7:15 p.m. — Thomas Manley re proposal for Citizen Representation on the LPRCA Board Mr. Manley provided an overview of the proposal. Moved by: Councillor Chilcott Seconded by: Councillor Froese THAT the presentation from Thomas Manley re proposal for Citizen Representation on the LPRCA Board be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 15, 2018 B. Public Meeting held November 15, 2018 re Branch `A' of the No.1 Drain Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the minutes of the Regular Meeting held November 15, 2018 and Public Meeting re Branch `A' of the No.1 Drain held November 15, 2018 be adopted. CARRIED 2018 Council Minutes 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information December 6, 2018 10.1.2 Requiring Action 10.2 Reports to Council B. Report PS -07/18 by Ed Roloson, Manager of Capital Projects — Water/Wastewater re Drinking Water Quality Management Standards Moved by: Deputy Mayor Weisler Seconded by: Councillor Chilcott THAT Staff Report PS -07/18 re Drinking Water Quality Management Standards be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham endorse both the Bayham Water Distribution System and the Richmond Community Water System Operational Plans; AND THAT the Bayham Water Distribution System and the Richmond Community Water System Operational Plans be reviewed annually by staff and revisions made as necessary to maintain and improve the quality management system. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information 11.1.2 Requiring Action 2018 Council Minutes 11.2 Reports to Council December 6, 2018 A. Report CAO -77/18 by Paul Shipway, CAO I Clerk re Advisory Board & Committee Policy Moved by: Councillor Donnell Seconded by: Councillor Froese THAT Report CAO -77/18 re Advisory Board & Committee Policy be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approve the Terms of Reference for Municipality of Bayham Advisory Boards and Committees as presented; AND THAT staff be directed to bring forward a by-law to adopt the Municipality of Bayham Advisory Board & Committee Policy for Council consideration; AND THAT staff be directed to bring forward a by-law to repeal By-law No. 2018-006 for Council consideration; AND THAT staff be directed to post notice for recruitment pursuant to the Advisory Board and Committee Policy. CARRIED Moved by: Councillor Donnell Seconded by: Deputy Mayor Weisler THAT the Council of the Corporation of the Municipality of Bayham appoints persons as follows: a. Committee of Adjustment i. Appointees: • Council of the Corporation of the Municipality of Bayham • Secretary -Treasurer — Deputy Clerk/Planning Coordinator Margaret Underhill • Chairperson — Mayor • Alternate Chairperson — Deputy Mayor b. Court of Revision Appointees: • Council of the Corporation of the Municipality of Bayham • Chairperson — Mayor • Alternate Chairperson — Deputy Mayor c. Long Point Region Conservation Authority i. Appointees (Representing Malahide & Bayham): • Councillor Donnell 2018 Council Minutes December 6, 2018 d. Elgin Area Primary Water Supply System Joint Board of Management i. Appointees (Representing Aylmer, Malahide & Bayham) • Deputy Mayor Weisler • Councillor Donnell (Alternate) e. Port Burwell Secondary Water Supply System i. Appointees • Deputy Mayor Weisler • Councillor Donnell (Alternate) f. Elgin Group Joint Police Services Board i. Appointees (Representing Malahide & Bayham) • Councillor Froese g. Joint Otter Valley Utility Corridor Board of Management i. Appointees: • Mayor Ketchabaw • Councillor Chilcott • Councillor Donnell h. Elgin County Land Division Committee i. Appointees • Mr. John Seldon AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward an Appointment By-law for Council consideration at the conclusion of the Advisory Board & Committee recruitment process for Council consideration. CARRIED 12. BY-LAWS 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By -Law No. 2018-099 Being a by-law to confirm all actions of Council Moved by: Councillor Froese Seconded by: Councillor Chilcott 2018 Council Minutes December 6, 2018 THAT Confirming By -Law No. 2018-099 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Chilcott Seconded by: Councillor Donnell THAT the Council meeting be adjourned at 8:11 p.m. W -AMM -401 CLERK $AYH�� �c �I OMUnity tsM,o� REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects — Water/Wastewater DATE: December 20, 2018 REPORT: PS -08/18 SUBJECT: ONTARIO REGULATION 453-07 FINANCIAL PLAN BACKGROUND: On June 5, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff Report F2014-012 regarding Municipality of Bayham Water Rate Study and Ontario Regulation 453/07 Financial Plan be received; AND THAT Council authorize sole -sourcing Watsons & Associates Economists Ltd. to develop an Ontario Regulation 453/07 Water Financial Plan and two Drinking Water License applications pursuant to the work plan presented in Appendix 'A' attached hereto; AND THAT funds up to the amount of twenty thousand dollars ($20,000) be transferred from the Waterworks Reserve account to complete the project; AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Watsons & Associates Economists Ltd to develop an Ontario Regulation 453/07 Water Financial Plan. On August 21, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT the `Bayham Water and Wastewater Systems Financial Plan' as prepared by Watson and Associates Economics Ltd. be approved, utilizing the combined rate structure; AND THAT staff be directed to bring forward a water/wastewater fee by-law reflecting the same for Council's consideration. On October 2, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-099 being a by-law respecting the municipal water supply system in the Municipality of Bayham and the establishment of water rates and water charges. On October 2, 2014 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2014-100 being a by-law respecting the municipal pollution control system in the Municipality of Bayham and the establishment of sewer rates and sewer charges. On April 20, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution (please refer to recital No. 4): THAT Report CAO -20/17 re OCIF Funding — Bayham Water System be received for information; AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an agreement with Murray Mills Trucking & Excavating Ltd., in the amount of 730,738+HST, for the provision of RFT No. 1715 — Hamlet of Richmond Watermain Replacement — Municipality of Bayham — Component 1; AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an agreement with Evans Supply Limited, in the amount of $381,410+HST, for the provision and installation of Automated Water Meter Reading; AND THAT once the distribution system is approved by the Ministry of Environment and Climate Change staff be directed to bring forward a by-law for Council consideration to amend By-law No. 2014-099 to utilize approved metered rates for the Hamlet of Richmond. AND THAT once the distribution system is approved by the Ministry of Environment and Climate Change staff be directed to bring forward a by-law for Council consideration to pass a zoning by-law to remove the Holding (h1) provision on the Hamlet of Richmond as authorized by Zoning By-law No. Z611-2012. AND THAT staff be directed to hold a Public Information Session on the Bayham Water System Health & Safety Repairs at the Straffordville Community Centre on Thursday, May 11, 2017 from 6:00 PM — 7:00 PM; On October 1, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR -13/18 re 2019-2028 Capital Budget — Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. The 2019 Capital Budget includes Capital Item No. W-2 Water Financial Plan in the amount of $35,000. DISCUSSION: In 2010 and 2014 the Council of the Corporation of the Municipality of Bayham commissioned Watsons & Associates Economists Ltd. to prepare a Water Rate Study and an Ontario Regulation 453/07 Water Financial Plan for the Municipality of Bayham for the purposes of obtaining a Municipal Drinking Water License as per the Safe Drinking Water Act, 2002. The key components of an Ontario Regulation 453/07 Water Financial Plan is a Financial Plan that will represent one of the key elements for the Municipality to obtain Drinking Water Licenses, which is considered a living document but will need to be undertaken at a minimum every five years. Lastly, the Financial Plan is to be approved by resolution of Council indicating that the drinking water system is financially viable. Watsons & Associates Economists Ltd. prepared the 2010 and 2014 plan and license applications and have prepared a large majority of municipal Ontario Regulation 453/07 Water Financial Plans as they are `qualified persons' under the Safe Drinking Water Act, 2002. The 2019 Watsons & Associates Economists Ltd. proposal is attached hereto as Appendix `A'. RECOMMENDATION: THAT Report PS -08/18 re: Ontario Regulation 453/07 Water Financial Plan be received for information; 2. AND THAT Council authorize sole -sourcing Watsons & Associates Economists Ltd. to develop an Ontario Regulation 453/07 Water Financial Plan and two Drinking Water License applications pursuant to the work plan presented in Appendix `A' attached hereto. Respectfully Submitted by: Reviewed by: Ed Roloson Paul Shipway Manager of Capital Projects CAOIClerk Water/Wastewater ,odWatson s.assoc►ates 'CONOMISTS LTD. October 31, 2018 Paul Shipway C.A.O./Clerk Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON NOJ 1 YO Dear Mr. Shipway: Re: 2019 Water & Wastewater Rate Studv and O Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905)272-3600 Fax: (905) 272-3602 e-mail: info(a)watson-econ.ca 453/07 Water Financial Plan Watson & Associates Economists Ltd. (Watson) is pleased to provide you with our quote submission to complete a 2019 Water and Wastewater Rate Study and O.Reg. 453/07 Water Financial Plan. This study will update the water and wastewater model completed in 2014 by Watson and is to be based on your 2018 (or 2019 if available) operating budget and capital forecast. Note that we have provided a work schedule which commences in early 2019, however, we could accelerate the timing at your request. Based on this request we are providing the following. 1. Introduction Based upon the request for the rate study, our comments on each of the study tasks are detailed below: 1. Consumption and Customer Data Update and Analysis 2. Capital Forecast Update 3. Capital Cost Financing Options 4. Operating Cost and Revenue Analysis 5. Rate Analysis and Update 6. Presentation Preparation 7. Meetings 8. Water and Wastewater Rate Study 9. Ontario Regulation 453/07 Water Financial Plan HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou 0 Planning for growth Watson & Associates Economists Ltd. 2 1.1 Consumption and Customer Data Update and Analysis (Task #1) • Meet with Municipal personnel to obtain all information required for the project purpose. • Update the water and wastewater model to include the most recent water consumption and related billable sewage data. • Update the water and wastewater customer data corresponding to the consumption/flow data, by month, class of user and area. • Based on the average consumption patterns for above, the consumption forecast will be updated using the Municipality's residential and non-residential forecasts (provided by Municipal staff, from an approved forecast document). • This forecast will also assist in the review of capital needs, possible changes in operating expenditures and provide a basis for future forecasted rates. 1.2 Capital Forecast Update (Task #2) Review with staff and update the capital needs based upon: Update the Capital Forecast based on the 2018 (or 2019 if available) approved Budget/Forecast and current DC study, confirming timing of growth projects with staff. Municipality inventory information will be used for lifecycle costing purposes and capital forecast requirements within the forecast period. (Note: For updating inventory information, we have the information used for the prior study which we will forward to staff to update where necessary. Alternatively, staff can provide a to -date listing of inventory from their asset management software, in Excel) Update the timing of expenditures related to servicing new growth as per any changes in assumptions in growth (as identified by staff through Task #1 above). 1.3 Capital Cost Financing Options (Task #3) Based on findings of Task #2, consider debt and/or transfers from operating budgets and/or reserves. Evaluation would include other statutory authorities such as Development Charges, Part XII charges under the Municipal Act, development agreements under the Planning Act, local improvements, regulations, etc. In addition, we will consider the potential for and applicability to grant funding for capital works proposed in #2. Review with Municipal personnel prior to proceeding with rate determination. This discussion will address potential short to medium term impacts of utilizing alternative capital financing methods as a means of controlling rate levels. 1.4 Operating Cost and Revenue Analysis (Task #4) Update operating budget based on 2018 (or 2019 if available) base data to be provided by staff. Review operating costs and related annual cost components such as maintenance costs, testing, engineering/administration, reading/billing/collecting, etc. Break down into fixed and variable components Update and include existing debenture issues. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. 3 Update and include December 31, 2018 reserve/reserve fund (estimated) balances into the model. 1.5 Rate Analysis and Update (Task #5) • Rate forecast to be updated based on present structure for water and wastewater. • The present rates for water consist of a volume charge of $3.56 per cubic metre. • The combined water and wastewater monthly base charge rate is $66.19 (based on 1/2" to 3/4" meters). • Unmetered water rates (Richmond -Fire Lines) are $92.38 per month. 1.6 Presentation Preparation (Task #6) • Prepare a PowerPoint presentation to Council outlining the most recent information on the legislation surrounding the water and wastewater industry, the updated rates and comparison to rates of municipalities within Elgin County. 1.7 Meetings (Task #7) We have provided for a meeting with staff to solicit their input on the process and to obtain historical information and data regarding consumption, existing infrastructure inventory, capital and operating information, along with presenting background for discussion. Another meeting has been provided for to review the preliminary findings of the rate update analysis. In total three meetings have been provided for, including the Public Meeting presentation to Council noted in Task #6. Further meetings can be accommodated at the request of the Municipality; however these meetings have not been included within the budget. 1.8 Water and Wastewater Rate Study Report (Task #8) • Finalize the long-term plans prepared as part of the previous tasks for capital (existing system/future) and operating needs from a value engineering and/or long-term lifecycle perspective. • Prepare a capital/operating implementation plan from a technical and cost perspective. • We will provide a Water and Wastewater Rate Study Report. The report will summarize the model results and will include discussion of the impact of customers buying into the distribution systems as well as include the financial plan. 1.9 O.Reg. 453/07 Water Financial Plan (Task #9) As part of the compliance reporting for Ontario Regulation 453/07, municipalities are required to prepare "financial plans" along with details of the proposed financial position and operations for water for a minimum of six years. Watson assisted the Municipality with their financial plan (for water) in 2010 and 2014 to be compliant with the water licence legislation. The financial plan must be submitted with the Municipality's renewal application for its water licence and must start in the year the water licence is to be renewed, for the HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. 0 Municipality this is 2019. Watson proposes to undertake this work after the completion of the rate study, to ensure the financial plan reflects the most recent information available. Watson's water rate study for the Municipality will form the basis of the Bayham water system portion of the financial plan. For the Richmond water system portion, the data provided by the Township will be used. The rate study is prepared on a "modified" cash accounting basis' and provides detailed forecasts of the capital, operating, reserve fund positions, capital asset inventories, future consumption volumes and rate calculations. In order to prepare the financial plan as prescribed by the Regulation, the information contained in the study will need to be converted to a full accrual basis as per the following process: Step 1 - Calculate Tangible Capital Asset Balance (utilizing the Municipality's current PSAB 3150 information) Step 2 - Convert Forecasted Operating Statement to Full Accrual Statement of Operations Step 3 - Enter Balances for Remaining Items on Statement of Financial Position. Step 4 - Use Operating Statement and Statement of Financial Position to Complete Statement of Net debt and Cash Flow Step 5 - Verification and Note Preparation See Appendix B for detailed breakdown of the steps listed above and further information regarding the Ontario Regulation 453/07. 2. Watson & Associates Economists Ltd. Gary Scandlan, BA, PLE, Director Would represent the firm and be responsible for all facets of the rate study process and will present the findings of both the rate study and financial plan at all staff, Council and Public Meetings. Gary would assume responsibility for development of the rate model, supervising the analysis and report documentation, data collection and compilation, analysis of long term capital and operating costs, as well as being available for staff meetings. Mr. Scandlan has been with the firm of Watson & Associates Economists Ltd. for 29 years, before which he worked for two Regional municipalities. In regard to the latter, he held senior managerial positions and was directly responsible for long range financial planning, long term rate and tax impact planning as well as all facets of capital financing. He is presently a member of the firm's senior management group, which develops interpretations of legislative requirements, as well as methodologies and formats and determines alternative policy strategies for all facets of the corporate assignments. Mr. Scandlan has undertaken rate studies for a number of municipalities of varying size and has advanced the concept of long term lifecycle costing within rate structures. Mr. Scandlan has had considerable involvement in the changes being made to the water and wastewater industry in Ontario. Of particular note: • represented the Ontario Water Works Association (OWWA), Ontario Municipal Water Association (OMWA) and Canada Environmental Association (CELA) during the Walkerton Cash based accounting modified to recognize certain items such as payables and receivables at year-end. H1PR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx Watson & Associates Economists Ltd. Inquiry. He prepared several submissions, participated in two expert panels and made presentations to Judge O'Connor on two occasions; • assisted in the preparation of a formal submission to the Province on behalf of OWWA/OMWA upon first reading of Bill 155 (subsequently Bill 175); • has been retained by OWWA/OMWA to represent the Associations during stakeholder discussions on the Regulations for both SWSSA and SDWA; • has undertaken numerous lectures on Bill 175/195 and the Water Opportunities Act, as well as other aspects of the water industry in Ontario on behalf of AMO, AMCTO, APWA, OGRA/ROMA, OMWA, OWWA/CWWA and Trent University; • worked with the Province of Ontario to refine Municipal Act legislation and regulations as it applies to water and wastewater services. Daryl Abbs, MBE, Consultant Would provide assistance in completion of the study, and would assist in report documentation, data compilation, and analysis. Daryl would be the main contact for day-to-day questions and be responsible for the collection, compilation, and initial analysis. Since joining the firm in 2015, Byron has assisted in gathering and compiling background information for development charge studies, water and wastewater rates & asset management studies and fiscal impact assessments. Byron has assisted with multiple Water and Wastewater studies including the most recent rate study for Central Elgin. Daryl holds a B.A. (Honours) degree in Economics from McMaster University and a Master of Business Economics from Brock University Nancy Neale, Senior Project Coordinator, will provide assistance in completion of the study, and would assume responsibility for O.Reg. 453/07 Financial Plan. Nancy formerly worked for Halton Region, Milton and Oakville where she was the staff person responsible for development charges, financial agreements with developers, capital budgeting and many other related tasks. She joined the firm in 2003 and has participated in over 100 DC assignments, over 90 water & wastewater rate studies and various financial impact assessments and long term financial plans 3. Budget Our proposed budget for the project based on the items outlined in our full work program is $23,000. Indexing our previous study budget to today's dollars provides for approximately $20,000. Note that our estimate for the previous study did not allow us to appropriately recover our costs. Therefore, we have included the budget of $23,000. The quotation provides for an electronic version of the Public Meeting presentation in PowerPoint format and an electronic version of the final report in PDF format. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. Figure 3-1 Municipality of Bayham Schedule of Project Activities Water & Wastewater Rate Study and O.Reg. 453/07 Water Financial Plan 0 * Includes two staff meetings and one meeting with Council Please note that we have not included a budget for engineering services in this proposal as it has been assumed that all required information needed to update the Rate Study would be provided by Municipal staff and that the Municipality is able to arrange for these services directly if they are required. The engineering assessment that you provide (if needed) should include the updated evaluation of the water and wastewater system inventory and capital needs which will feed into our financial analysis. This data may be obtained from Bayham's most recent Asset Management Plan. • Out-of-pocket disbursements for travel, long distance, copying and related expenses, are invoiced at cost. Budget does not include applicable taxes. • Our billings are submitted on a monthly basis for time worked on the project during the previous month. Billings are on a net 30 day basis. • Our estimated budget is an "upset," with invoicing only to the extent of time spent on the project, and not to exceed the upset limit. • The quotations provide for a digital copy of the Final Report, along with one print -ready copy. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. TGary Daryl Nancy Schedule of Project Activities Scandlan Abbs Neale Tota I CoordinatorDirector Consultant Senior Project Resources 1. Consumption and Customer Data 2 4 Update and Analysis 6 2. Capital Forecast Update 2 8 - 10 3. Capital Cost Financing Options 2 6 - 8 4. Operating Costs and Revenue Analysis 2 7 - 9 5. Rate Analysis and Update 5 10 - 15 7. Presentation Preparation 2 4 - 6 8. Meetings* 20 4 - 24 9. Water & Wastewater Rate 4 16 - 20 Report Preparation 10. O. Reg. 453/07 Water Financial Plan - - 12 12 Total Number of Hours 39 59 12 110 Total Fees $ 11,115 $ 8,260 $ 2,220 $ 21,595 Disbursements (travel, telephone, courier, etc.) $ 1,400 Total Budget, rounded (excl. HST) $ 23,000 * Includes two staff meetings and one meeting with Council Please note that we have not included a budget for engineering services in this proposal as it has been assumed that all required information needed to update the Rate Study would be provided by Municipal staff and that the Municipality is able to arrange for these services directly if they are required. The engineering assessment that you provide (if needed) should include the updated evaluation of the water and wastewater system inventory and capital needs which will feed into our financial analysis. This data may be obtained from Bayham's most recent Asset Management Plan. • Out-of-pocket disbursements for travel, long distance, copying and related expenses, are invoiced at cost. Budget does not include applicable taxes. • Our billings are submitted on a monthly basis for time worked on the project during the previous month. Billings are on a net 30 day basis. • Our estimated budget is an "upset," with invoicing only to the extent of time spent on the project, and not to exceed the upset limit. • The quotations provide for a digital copy of the Final Report, along with one print -ready copy. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. 4. Time Schedule 7 Based on the request for proposal we have developed the work program to allow us to complete the study activities and have the preliminary calculations completed before the beginning of March and a presentation at a public meeting in late March. Figure 4-1 (Revised) Municipality of Bayham Schedule of Project Activities Water & Wastewater Rate Study and O.Reg. 453/07 Water Financial Plan S - Staff Meeting C - Council Meeting/Budget Committee We note that these timelines are dependent on staff meeting their timelines as we will require their input prior to being able to undertake all aspects of the financial analysis. 5. Other Matters 5.1 Municipal Staff Resources and Responsibilities Municipal staff assistance will be required regarding the provision of information. The following is a list of information that would be required: 1. Past studies and/or staff reports related to system needs (i.e. existing system upgrade requirements, applicable master plans and replacement/optimization efforts/information). 2. Systems growth forecast (by the number of customers) for the next ten years (broken out by residential: single vs. multi -residential, commercial, industrial and institutional). 3. Capital and operating information for water: Past 2 years of actual results, existing budget (2018, or 2019 if available) information as well as all forecasted budget data (for future years, if applicable). Itemize all expenses and revenues individually. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx 1. Consumption and Customer Data Update and Analysis 2. Capital Forecast Update 3. Capital Cost Financing Options 4. Operating Costs and Revenue Analysis 5. Rate Analysis and Update 7. Presentation Preparation 8. Meetings s C 9. Water & Wastewater Rate Report Preparation 10. O.Reg. 453/07 Water Financial Plan S - Staff Meeting C - Council Meeting/Budget Committee We note that these timelines are dependent on staff meeting their timelines as we will require their input prior to being able to undertake all aspects of the financial analysis. 5. Other Matters 5.1 Municipal Staff Resources and Responsibilities Municipal staff assistance will be required regarding the provision of information. The following is a list of information that would be required: 1. Past studies and/or staff reports related to system needs (i.e. existing system upgrade requirements, applicable master plans and replacement/optimization efforts/information). 2. Systems growth forecast (by the number of customers) for the next ten years (broken out by residential: single vs. multi -residential, commercial, industrial and institutional). 3. Capital and operating information for water: Past 2 years of actual results, existing budget (2018, or 2019 if available) information as well as all forecasted budget data (for future years, if applicable). Itemize all expenses and revenues individually. HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx Watson & Associates Economists Ltd. 4. Inventory of water systems infrastructure including include age, materials, location, length, replacement cost, size and any related maintenance history information. 5. Summary of operational policies and non -rate fees and charges (if applicable). 6. Summary of number of existing customers by class and consumption data by classes of users for the last two years and current year. 7. Historical water conservation efforts (and related measures of success), water loss detection/repair efforts and backflow prevention, if applicable. 8. Any water agreement terms and conditions with respect to possible servicing arrangements with other entities. 9. Debenture Repayment Schedules pertaining to outstanding debt for water services. 10. Most recent letter from Ministry of Municipal Affairs regarding debt capacity limits. 11. Reserve/Reserve Fund Continuity Schedules, showing all water reserves and reserve funds (opening 2018 balances and transaction and estimated 2019 opening balances and anticipated transactions). The following is a list of requirements to update the financial plan (as required under Ontario Regulation 453/07). Required for water only (other than item # 1): 1. Audited financial statements for the most recent year-end. 2. Asset Data- Accounts Receivable balances for the last two reporting years (if available). 3. Liability data: Accounts Payable balances for the last two reporting years (if available). 4. Details on upcoming known contributed/donated assets (i.e. description of assets to be contributed, estimated value, date of contribution, etc.). 5. Detailed information on Tangible Capital Assets as follows, for the last reporting year as required under PSAB 3150- a. Historical Cost; b. Construction/Acquisition Date-, c. Useful Life; d. Amortization Assumptions (to determine amortization expense); e. Accumulated Amortization. The above information is required for the following types of assets: HAPR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. • Infrastructure assets (water mains, etc.); • Water facilities; • Water related land/land improvements; and • Water related vehicles and equipment. 6. Terms and Conditions 6.1 Timely and Accurate Information 0 You agree to use reasonable skill, care and attention to ensure that all information we may reasonably require is provided on a timely basis and is accurate and complete. You agree to notify us if you subsequently learn that the information provided is incorrect or inaccurate or otherwise should not be relied upon. 6.2 Changes to Service Either party may request changes to the Services. We shall work with you to consider and, if appropriate, to vary any aspect of the Engagement, subject to payment of reasonable additional fees and a reasonable additional period to provide any additional Services. Any variation to the Contract, including any variation to fees, services or time for performance of the Services, shall be set forth in separate correspondence which shall form part of the Contract and to which these Terms and Conditions shall apply. 6.3 Reliance on Drafts You acknowledge draft reports or advice, whether oral or written, issued by us may be subject to further work, revisions and other factors which may mean that such drafts are substantially different from any final report or advice issued. 6.4 Payment of Fees We reserve the right to charge interest at the rate of 1 % per month for payment of any invoices not received within 45 days of billing. 6.5 Limitation of Liability Watson & Associates Economists Ltd.'s entire liability to the client under this engagement for damages from any cause whatsoever shall not exceed the aggregate of the amounts paid by you pursuant to this Contract Letter. 6.6 Resolving Disputes If any dispute arises between us, we will attempt to resolve the dispute in good faith by senior level negotiations. Where both of us agree that it may be beneficial, we will seek to resolve the dispute through alternative dispute resolution. 6.7 Accessibility Watson is committed to producing accessible documents that comply with municipal and AODA (Accessibility for Ontarians Disability Act) guidelines, including adherence to CNIB Clear Print H:\PROPOSAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.dou Watson & Associates Economists Ltd. Appendix A Corporate Profile and Experience H:\PROPOSAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx 11 CORPORATE PROFILE Watson & Associates is one of Canada's leading economic consulting firms. Established in 1982, we offer a comprehensive range of fiscal planning and policy services to clients in government and the private sector throughout Ontario and beyond. Our unique and dynamic team of specialists has assisted clients from over 250 municipalities, utilities and school boards, as well as private industry, and senior levels of government, to frame their financial and economic strategies. Watson & Associates is widely recognized as "We are well known for achieving results that translate into successful outcomes for our clients." a leading authority on the fiscal aspects of the municipal government sector. The firm has earned its reputation for quality of analysis, as well as pragmatic and insightful interpretation of the issues we manage. We are well known for achieving results that translate into successful outcomes for our clients. OWatson & Associates ECONOMISTS LTa Plaza Three, 101-2000 Argentia Rd. Mississauga, Ontario Canada BN 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca OUR PHILOSOPHY At Watson & Associates, we firmly believe that professional expertise, wide experience with local issues and the provincial legislative environment, and an understanding of client expectations are the basic fundamentals for analyzing issues and securing the desired results. With every assignment, we strive to identify the strategies that are best suited to meeting the challenges facing our clients. Since 1982, our integrated team of financial and economic specialists has provided quality research and analytical expertise "We strive to identify the strategies that are best suited to meeting the challenges facing our clients." to clients. In that time, we have built long-term relationships with a broad range of municipal, provincial and school board clients, who value our judgment and advice. Also, the firm has numerous working relationships with major law firms, planning and engineering companies, with whom we also work on multi -disciplinary assignments. OWatson & Associates ECONOMISTS LTa Plaza Three, 101-2000 Argentia Rd. Mississauga, Ontario Canada BN 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca OUR SERVICES We offer our clients a broad range of economic forecasting and financial planning services to help them plan for their future. Our main areas of specialization include: MUNICIPAL, SCHOOL BOARD AND UTILITY FINANCIAL POLICY STUDIES • Financial and economic impact assessment for major projects and new development areas • Municipal capital and operating budget policy • User rate studies (i.e. water, wastewater, stormwater, solid waste, development processing and building permits) • Long range planning for school accommodation • Asset management and PSAB • Water and wastewater financial plans (O.Reg. 453/07) DEVELOPMENT CHARGE POLICY • Municipal, utility and education development charges, including research and calculation of the charge, by-law adoption process, expert witness testimony, front-end financing, subdivision agreement links and implementation matters DEVELOPMENT MARKET AND DEMOGRAPHIC FORECASTING STUDIES • Forecasts, feasibility studies and land needs assessment for a variety of land uses • Population, household, non-residential space and employment forecasts • Growth management studies SERVICE MASTERPLANNING AND ECONOMIC ASSESSMENT • Assessment of long-term service needs • Present value costing and financial affordability evaluation for major undertakings • Property value impact and compensation policy • Business, employment and other economic impacts LOCAL GOVERNMENT RESTRUCTURING AND GOVERNANCE • Assessment of options and strategies • Service evaluation and financial impact analysis • Benchmarking and performance measurement • Asset and liability distribution • Ward boundary reviews Our goal is to do the very best for our clients. We are determined to produce outstanding results by taking advantage of the most appropriate computer modelling, analytical techniques and up-to-date databases and research available. At Watson & Associates, our vision is to continue to strive for excellence. We endeavour to go beyond our clients' expectations of service and establish ourselves as the leading provider of top-quality economic consulting services in our selected markets. 0 Watson f &Associates ECONOMISTS LTD. Plaza Three, 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca OWatson 8. Associates ECONOMISTS LTD. Financial Plan Reporting Under Safe Drinking Water Act On August 16, 2007, the MOE passed O.Reg. 453/07 under the Safe Drinking Water Act which requires the preparation of financial plans for water (and wastewater) systems. Generally, • the financial plan is to be completed and submitted by the later of July 1, 2010 or six months after approval of water license; • the financial plan shall be for 6 years or longer; • the financial plan is mandatory for water and "encouraged" for wastewater; • reporting to the Province will be on an accrual basis consistent with PSAB reporting requirements. There are several steps that must be taken in preparing the financial plan. These include: • analyzing the immediate capital needs for infrastructure replacements and growth - related needs and how to finance them; • looking at longer term needs — up to 80 years — and developing life cycle replacement costs for the infrastructure and determining how much money needs to be reserved for those replacement costs; • assessing the costs of the water and sewer systems, including operating, inflation, growth, capital and debt carrying charges. Watson & Associates has both the knowledge of municipal finance and economics, and the demonstrated experience in this particular area, to undertake the financial plan that will meet, or exceed the Province's requirements. Our firm is committed to carefully monitoring developments in this field. We have already carried out similar assignments for more than 75 municipalities. Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5 V 1 V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca Our specialists in this area include: Gary Scandlan, Director Andrew Grunda, Principal Nancy Neale, Senior Project Coordinator Peter Simcisko, Senior Project Coordinator Byron Tan, Consultant Daryl Abbs, Consultant Matt Bouroukis, Analyst Tina Chitsinde, Analyst dO Planning For growth Experience in Water and Wastewater Rate Studies, 2001-2017 • Adjala-Tosorontio Water and Sewer Rate Study and Update (with Connection Fees) • Amaranth Water Rate Study • Amherstburg Water Rate Study • Amherstburg Wastewater Environmental Assessment and Financial Impact • Arnprior Water and Sewer Rate Study • Aurora Water and Sewer Lifecycle Reserves • Aylmer Wastewater Treatment and Collection System and Update • Aylmer Sustainable Water and Sewage System Rate Study and Update • Aylmer Secondary Water System Rate Study and Update • Bancroft Water and Sewer Study • Bancroft Water Metering Audit • Bayham Sanitary Sewer Servicing Study (peer review) • Bayham Water Servicing Study (peer review) • Bayham Water and Wastewater Rate Study • Bradford West Gwillimbury Water and Sewer Rate Study • Brantford Water, Wastewater and Stormwater Rate Study and Update • Brighton Water and Wastewater Rate Study • Campden (Lincoln) Sewer Servicing Study • Cavan Monaghan Water and Wastewater Rate Study • Central Elgin Water Rates and Update • Central Elgin Wastewater Rates and Update • Central Huron Sewer Environmental Assessment and Financing Study • Central Huron Water and Wastewater Rate Study • Centre Wellington Water and Sewer Rates and Update • Chatham -Kent Water and Sewer Rates and Update • Cobourg Water and Sewer Rates and Update • Cochrane Water and Wastewater Rate Study • Cornwall Water and Sewer Rates and Update • Collingwood Water and Wastewater Rate Study • Deep River Water and Sewer Study and Update • East Garafraxa Water Rate Study • East Gwillimbury Water and Wastewater Rate Study OoWatson & Associates ECONOMISTS LTD. Experience in Water and Wastewater Rate Studies, 2001-2017(continued) • Erin Water Rate Study • Essex (Town) Water Rate Study and Update • Essex (Town) Wastewater Rate Study • Fort Frances Water and Wastewater Rate Study • Georgina Water and Sewer Rates • Grand Valley Water and Wastewater Rate Study • Grand Valley WPCP Financial Plan • Greater Napanee Water and Sewer Rates • Guelph/Eramosa Water and Sewer Rates and Update • Hamilton (City) Water and Wastewater Financial Plan Development Study • Hamilton (City) Water, Wastewater and Stormwater Rate Study • Hamilton (Township) Water and Wastewater Rate Study • Kawartha Lakes Water and Sewer Rate Study • King Township Water and Wastewater Rate Study • Kingsville Water and Wastewater Rate Study • Lakeshore Water and Sewer Rates • Lakeshore Water and Wastewater Master Plan • Lambton Area Water Supply System Rate Study • Lambton Shores Water and Sewer Rates • Leamington Water and Wastewater Rates • Leeds and The Thousand Islands — Water and Wastewater Rate Study • Lincoln Water and Sewer Rates and Update • (London) Elgin and Huron Water Systems Water Financial Plan and Rate Study • London Wastewater 20 Year Financial Plan • Madawaska Valley Water and Wastewater Rate Study and Update • Malahide (Tertiary) Water System and Update • Malahide (Springfield) Wastewater Rate Study and Update • Manitoba Water Services Board - Wastewater Treatment Cooperative Governance Model • Mapleton Water and Sewer Rate Study and Update • Meaford Water and Wastewater Rate Study • Midland Water Billing Audit • Midland Water and Wastewater Rate Study • Minto Water and Sewer Rate Study and Update OWatson & Associates ECCINOMP � LTD. Experience in Water and Wastewater Rate Studies, 2001-2017(continued) • Mississippi Mills Water and Sewer Rate Study and Update • Mono Water and Sewer Rates and Update • Newbury Water Rate Agreement Review • Nobleton (King) Sewer Servicing Study • North Grenville Water and Wastewater Master Plan • North Middlesex Wastewater Rates — Impact of Servicing Alternatives • Orangeville Water and Sewer Rates and Update • Owen Sound Water and Wastewater Rate Study • Quinte West Water and Wastewater Rate Study • Parry Sound Water and Wastewater Rate Study • Peel Water and Wastewater Long Term Infrastructure Evaluation • Pelham Water and Wastewater Rate Study • Pembroke Water and Wastewater Rate Study (in progress) • Penetanguishene Water and Wastewater Rate Study and Update • Perth Water and Wastewater Rate Study • Petawawa Water and Wastewater Rate Study • Petrolia Water and Wastewater Rate Study • Plympton-Wyoming Water and Wastewater Rate Study • Point Edward Water and Wastewater Rate Study • Port Burwell Secondary Water System Rate Study and Update • Port Hope Water and Sewer Rates and Update • Prince Edward County Water and Sewer Rate Study and Update • Prince George (BC) Water and Sewer Rates • Red Rock Water and Wastewater Rate Study • Renfrew Water and Sewer Rate Study • Richmond Hill Water and Wastewater Rate Study • Severn Water and Wastewater Rate Study and Update • Shelburne Water and Wastewater Rate Study • Sioux Lookout Water and Sewer Rate Study • St. Thomas Secondary Water System Rates and Update • St. Thomas Sewer Rates and Update • St. Thomas Water Rates and Update • Smiths Falls Water and Wastewater Rate Study OWatson & Associates ECCINOMP � LTD. Experience in Water and Wastewater Rate Studies, 2001-2017(continued) • Southgate Water and Sewer Rates • South Huron Water and Wastewater Rate Study • Tay Water and Wastewater Rate Study • Tecumseh Water and Sewer Master plan and Rate Impact of Options • Tecumseh Water and Sewer Rates • Temiskaming Shores Water and Sewer Rate Study • Thames Centre — Dorchester Water and Sewer Rate Study • Union (Central Elgin) Water Servicing Study • Union Water System (Essex) Rate Study and Update • Union Water Master Plan • Vaughan Water and Wastewater Rate Study • Walkerton Inquiry — several reports prepared on behalf of OWWA, OMWA and CELA • Warwick Water and Wastewater Rate Study • Wasaga Beach Water and Sewer Rates • Wellington North Water and Sewer Rates and Update • West Lincoln Water and Wastewater Rate Study • Westport Water and Wastewater Rate Study • Whitewater Region Water and Wastewater Rate Study • Windsor Utility Commission Water Rate Study • Windsor Water Rate Study • Woolwich Water and Sewer Rates and Update • York Region Water and Wastewater Rate Study OWatson & Associates ECCINOMP � LTD. OWatson s. Associates ECONOMISTS LTD. Gary Scandlan Director Gary Scandlan is a Director and a managing partner with Watson & Associates. His career spans more than 33 years, working in a management capacity for two Ontario Regional municipalities and, more recently, with Watson & Associates. Gary's primary area of focus is the municipal financial sector. His previous employment with the Region of Hamilton -Wentworth and the Region of Halton, enabled Gary to gain extensive expertise in the highly -specialized field of financial policy analysis. Today this expertise has proven to be invaluable to the firm's municipal clients in addressing today's challenging financial environment. Since joining the firm, Gary has worked with over 125 municipalities assisting them in long range capital planning, development charges, developer agreement negotiations, water and wastewater rate studies, growth management strategies and economic/financial feasibility studies. In 2001, he participated in two Expert Panel sessions for the Walkerton Inquiry on behalf of the Ontario Water Works Association (OWWA), the Ontario Municipal Water Association (OMWA), and the Canadian Environmental Law Association (CELA), providing recommendations concerning water system financial management and privatization. Since that time, Gary has been working with over 60 municipalities to establish water and wastewater rate structures (including lifecycle costing, as well as infrastructure upgrades) that would ensure financial sustainability. Gary has made numerous presentations and authored several articles on the Development Charges Act, revenue alternatives to taxation, privatization of municipal services, municipal financial planning and full cost pricing of water and wastewater services. He has appeared before the Ontario Municipal Board and other tribunals on behalf of municipalities on many occasions. Gary holds a degree in Economics from McMaster University, and is a Professional Land Economist. He is a member of Municipal Finance Officers of Ontario, Toronto Area Business Economists, Ontario Water Works Association and Ontario Public Works Association. Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca dO Planning for growth Gary A Scandlan, B.A., PLE Director F PI TC" A TION 1993 Professional Land Economist 1985 Completed nine courses towards the attainment of a Certified Management Accountant designation. 1978 Received Bachelor of Arts degree in Economics from McMaster University. EMPLOYMENT HISTORY 1989- Senior Consultant and latterly Director, Watson & Associates Economists Ltd. (formerly C.N. Watson and Associates Ltd.). Involved in studies related to Development Charge Studies, Local Government Finance and Restructuring, Financial Operations and Policy, Asset Management and Lifecycle Costing, and Industrial Market and Economic Forecasts. 1984-89 Manager of Economic Analysis and Policy Development, Regional Municipality of Halton. Responsible for Capital Budgets, Debt Management, Cash Management, Banking Relations, Reserve Management, Credit Rating, Financial and Economic Studies and Financial and Security Requirements on new development. 1983-84 Capital Budget and Debt Management Analyst, Regional Municipality of Halton. Responsible for Debt Management, Credit Rating, Work in Progress Accounting Control, Year End Financial Statement Preparation, Debenture Issues and Provincial Capital Grant Application and Audit. 1978-83 Held several finance positions including, Supervisor of Grants and Cash Management and Supervisor of Capital Programs, within the Regional Municipality of Hamilton -Wentworth. Experience gained in the areas of Cash Management, Accounts Receivable, Reserves Management, Provincial Grants, Banking Relations, Capital Budget, Work in Progress Accounting Control, Local Improvements, Credit Rating, Debt Management, Debenture Issues and Payroll. Prior to joining Watson & Associates, Mr. Scandlan had eleven years' experience in a municipal finance environment, progressing to the senior management level. He has had direct responsibility and exposure to virtually all aspects of a Municipal Finance Department. During his tenure at the Region of Halton, Mr. Scandlan managed the Policy and Special Studies Section of the Finance Department, which provides internal financial, economic and administrative studies for the Corporation. Regional studies participated in included Residential Development Charge, Commercial/Industrial Development Charge, Development Processing Fees, Energy From Waste Financial Feasibility, Landfill Affordability and Impact Analysis, Recycling Program and Facility, Waterfront Parks and Municipal Marinas, Transit for the Disabled, Childcare, Liability Insurance, Administrative Space Needs, Museum Feasibility, and an Urban Structural Review. Gary Scandlan has more than 24 years' experience as a consultant in economic, local government and planning matters. He has completed assignments in more than 125 municipalities, as well as for a number of private sector clients. His experience includes work in the Northwest Territories and throughout Ontario. With respect to development charge studies, Mr. Scandlan has been study director for more than 150 policy studies, ranging from the large urban municipalities (eg. Cities of Hamilton, London, Guelph, Orillia, St. Thomas and Orangeville) to smaller urban centres (eg. Renfrew, Arnprior, Milton, Halton Hills, Leamington, Tecumseh, Centre Wellington, East Gwillimbury), and Townships and Villages (eg. Townships of Guelph-Eramosa, Centre OoWatson $. Associates ECONOMISTS LTD. Gary D. Scandlan, B.A., PLE Director (Cont'd) Wellington, Wilmot, Central Elgin). In addition to undertaking development charge calculations and completing public processes, Mr. Scandlan is a member of the firm's senior management group, which interprets development charge legislative requirements, and develops innovative approaches to meet client needs within the legislative framework. Further, Mr. Scandlan provides continuing advice on development charge issues to his client base, and has been involved in a number of special studies and negotiation of front ending agreements and special development related contributions. Mr. Scandlan has had considerable involvement in the changes being made to the Water and Wastewater industry in Ontario, participating in the Walkerton Inquiry on behalf of the Ontario Municipal Water Association and the Ontario Municipal Water Association and assisting in presenting a discussion paper to the province with regard to Bill 175 (Sustainable Water and Sewage Systems Act). He has prepared articles on the new Act and has undertaken numerous seminars and workshops on behalf of OWWA, OMWA, AMO, MFOA, ACMTO, OPWA and Trent University. He has assisted over 60 municipalities in developing water and wastewater rates which incorporate Sustainable Asset Management principles. Mr. Scandlan is a member of the Municipal Finance Officers of Ontario, Canadian Water Works Association, Ontario Public Works Association and Toronto Area Business Economists. In addition, he is a Professional Land Economist. OoWatson & Associates ECONOMISTS LTD. OWatson s. Associates ECONOMISTS LTD. Nancy Neale Senior Project Coordinator Nancy Neale is a Senior Project Coordinator with Watson & Associates. Since joining the company in 2003, she has worked on numerous water and wastewater rate studies, development charge studies and fiscal impact studies. Prior to joining Watson & Associates, Nancy worked for the Region of Halton and the Towns of Milton and Oakville. In those capacities, Nancy was responsible for the capital budget process, development charge studies, municipal debt, growth -related analysis, the coordination and implementation of special financial agreements, as well as lifecycle modeling. Nancy has a Diploma in Accounting, with a major in Accounting and Finance from Mohawk College. She also completed the Municipal Administration Program through AMCTO and the third year in the C.G.A. program. Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca dO Planning for growth Nancy A. Neale, PLE Senior Project Coordinator EDUCATION 2014 Professional Land Economist 2003 Municipal Administration Program, AMCTO 1997 Completed nine courses towards the attainment of a Certified General Accountant Designation 1987 Accounting program, with a major in Accounting and Finance, Mohawk College of Applied Arts and Technology EMPLOYMENT HISTORY 2003- Joined Watson & Associates Economists Ltd. (formerly C.N. Watson and Associates Ltd.) as a Senior Consultant, progressing to her current responsibilities as Senior Project Coordinator, participating in development charge studies and water and wastewater rate studies. 1999-03 Capital Development Analyst, Town of Milton. Responsible for the capital budget processes, municipal debt, development charge studies, reserves, growth -related analysis, coordination and implementation of special financial agreements, life cycle models and financial requirements of Building Permit system. 1992-99 Capital Analyst, Town of Oakville. Responsibilities included compiling the capital budget and nine year forecast, review of grant applications, variance analysis, debt and capital leases, review and coordination of operating budget for Arts Council and Humane Society. 1990-92 Development Charges Analyst, Town of Oakville. Responsibilities included administration and implementation of development charge by-law, commitments on development agreements, securities and assisted with analysis and preparation of development related studies. 1987-90 Development Clerk, The Regional Municipality of Halton. Responsible for implementation of Water and Wastewater Master Servicing and Financing Scheme servicing two local municipalities, securities, lot levy audit model, collection and allocation of lot levies on land severance and condominium applications and amounts collected by area municipalities. Nancy Neale brings 16 years of experience in municipal budgeting and development with her. She has been involved with numerous life cycle replacement plans, development charge background studies, capital budgeting and numerous other growth -related studies and analysis. OoWatson & Associates ECONOMISTS LTD. OWatson 8. Associates ECONOMISTS LTD. Daryl Abbs Consultant Daryl is a Consultant with Watson & Associates Economists Ltd., working primarily in the areas of municipal finance, development charges, water and wastewater rate studies and fiscal impact assessments. Daryl joined the firm in 2015, after previously working as a Junior Analyst for the Labour Market and Socioeconomic Information Directorate branch of Service Canada where he utilized statistical analysis and forecasting techniques to determine potential labour market outcomes. He brings experience from the municipal realm after completing two graduate level co-op terms with the City of St. Catharines. Daryl holds a Master's of Business Economics degree from Brock University as well as a Bachelor of Arts degree in Economics from McMaster University. Plaza Three 101-2000 Argentia Rd. Mississauga, Ontario Canada L5N 1V9 Phone: (905) 272-3600 Fax: (905) 272-3602 e-mail: info@watson-econ.ca 90 Planning For growth Daryl M. Abbs, BA (Honours), MBE Consultant EDUCATION 2014 Brock University Master of Business Economics (MBE) 2011 McMaster University Bachelor of Arts (Honours) in Economics EMPLOYMENT HISTORY 2015 Joined Watson & Associates Economists Ltd. as an Analyst, progressing to his current responsibilities as Consultant focused in the areas of municipal finance, development charges, water and wastewater rate studies and fiscal impact assessments. 2014 Junior Analyst, Labour Market and Socioeconomic Information Directorate, Service Canada, North York, Ontario. Responsible for analyzing economic trends within the Ontario labour market to create reports on potential occupational outcomes. Updated the economic "environmental" scan for Ontario, analyzing various federal, provincial and local economic trends. 2013 Co-op Student, Recreation and Community Services, City of St. Catharines, St. Catharines, Ontario. Facilitated and monitored the "New Trees" planting program. Responsible for the scheduling, agenda and minute preparation for the Urban Forestry Advisory Committee meetings. 2012-13 Teaching Assistant, Economics Department, Brock University, St. Catharines, Ontario. Conducted tutorials and review sessions, as well as graded exams and assignments for the following courses: Introductory Microeconomics, Introductory Macroeconomics, Intermediate Microeconomics, Advanced Microeconomics and Economics for the MBA students. Watson & Associates ECONOMISTS LTD. Watson & Associates Economists Ltd. Appendix B Compliance Reporting for Ontario Regulation 453/07 Background H:\PROPOSAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx 12 Watson & Associates Economists Ltd. 13 Appendix B Compliance Reporting for Ontario Regulation 453/07 1. Legislative Background 1.1 On August 16, 2007, the Province of Ontario approved Ontario Regulation 453/07 which requires all Ontario municipalities who provide water services to prepare financial plans as "a key step in the long-term stability for municipal residential drinking water systems". The financial plan was part of the required documents to be filed as part of the Municipality obtaining its license to operate water systems. While the plans are mandatory for water systems, similar plans are encouraged for wastewater systems. The water financial plan is to be submitted along with Council endorsement with the application for water licence renewal. The financial plan forecast is required to commence in the year the water licence expires. The application for renewal is due six months prior to water licence expiry, and it noted on Schedule A of the water licence document. 1.2 As per ss.3.1.4 of the Regulation, the financial plan for existin water systems must include information on: a) Proposed/Projected Financial Position ■ Total financial assets Total liabilities Net debt Non-financial assets (tangible capital assets, supplies, prepaid expenses) b) Proposed/Projected Financial Operations ■ Total revenues, including water rates, user charges and other revenues ■ Total expenses, including amortization expenses, interest expenses and other expenses ■ Annual surplus or deficit ■ Accumulated surplus or deficit c) Proposed/Projected Cash Flow ■ Cash used/generated in operating transactions ■ Cash used/generated in capital transactions ■ Cash used/generated in investing transactions ■ Cash used/generated in financing transactions The financial plan for new water systems must include information from only b) above. 1.3 The financial plan shall be for a period of at least six years, commencing in the year the water licence expires, but longer planning horizons are encouraged. The financial plan will be submitted to the Minister of Municipal affairs and will need to be undertaken (at a minimum) every five years. It is required to be submitted with water licence renewal applications. H:\PROPOSAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx Watson & Associates Economists Ltd. 2. Approach 14 The required reporting categories described in section 1 above are consistent with the presentation of financial statements as per section 1200 of the Canadian Institute of Chartered Accountants Public Sector Accounting Board Handbook. This requires the reporting of Tangible Capital Assets (PSAB 3150) and full accrual accounting2. Watson's Water rate study for the Municipality will form the basis of the financial plan. The study is prepared on a "modified" cash accounting basis3 and provides detailed forecasts of the capital, operating, reserve fund positions, capital asset inventories, future consumption volumes and rate calculations. In order to prepare the financial plan as prescribed by the Regulation, the information contained in the study will need to be converted to a full accrual basis as per the following process: 2.1 Calculate Tangible Capital Assets (TCA) balance ■ Use historical cost and accumulated amortization provided by the Municipality, to determine current year Net Book Value (NBV) ■ Calculate amortization expense on existing inventory for each year of the forecast period ■ Calculate disposals for each year of forecast period ■ Using the capital needs forecast, calculate annual amortization expense for assets to be acquired ■ Calculate total annual amortization for each year of forecast period ■ Combine the historical cost, accumulated amortization, amortization expenses calculated above and record NBV of TCA on Statement of Financial Position 2.2 Convert forecasted oaeratina statement to full accrual Statement of Oaerations ■ Transfer all revenue and expense accounts to prescribed Statement of Operations ■ Bring in non -TCA expenses previously included in capital budget (i.e. expenses related to various studies) ■ Add accrued revenues (i.e. development charges) ■ Eliminate all capital expenditures ■ Eliminate principal payments on debt (interest expense remains) ■ Eliminate all transfers to/from reserves ■ Deduct amortization expense ■ Add gains/losses from disposal of assets (if applicable) ■ Deduct write-offs (if applicable) 2.3 Enter balances for remaining items on Statement of Financial position ■ Accounts Receivable, Inventory, outstanding debt (principal only) ■ Cash may be a calculated value (from cash flow statement) ■ Forecasted numbers are generated from current Water Study (capital, new debt, debt repayment, DC reserve balances) and previous steps 2 Accrual accounting recognizes revenues and expenses in the period in which they are made regardless of when cash is exchanged. 3 Cash based accounting modified to recognize certain items such as payables and receivables at year-end. H:\PR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx Watson & Associates Economists Ltd. 15 2.4 Use operating statement and statement of financial position to complete statement of net debt and cash flow ■ Statements of Cash Flow and Net Debt will be derived based on Statements of Operations and Financial Position ■ Cash will be a calculated value over the forecast period but opening balance will be based on actual/ending balance for year before first forecast period o "Actual" balance will either be provided by the Municipality or approximated based on ending reserve balances ■ Opening net debt position will be a calculated figure ■ Endeavour to get additional information on: o Gains/Losses on Disposals o Write-downs o Acquisition/consumption of supplies inventory o Acquisition/use of prepaid expenses 2.5 Verification and Note Preparation ■ Verify that statements are in balance by ensuring that: o Accumulated Surplus/Deficit on Statement of Financial Position should equal Accumulated Surplus/Deficit on Statement of Operations o Net Financial Assets/Debt on Statement of Financial Position should equal Net Financial Assets/Debt on Statement of Operations o Ending cash position from Statement of Cash Flow should equal ending (Total) reserve balances from continuity statements ■ Document assumptions used in reporting conversion process and provide notes where necessary H:\PR0P0SAL\Bayham\2019 W WW and FP\Bayham W WW FP Proposal - Revised.docx g,AYH�� REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Steve Adams, Road Operations Supervisor Ed Roloson, Manager of Capital Projects JWater/Wastewater Paul Shipway, CAOICIerk DATE: December 20, 2018 REPORT: PS -09/18 SUBJECT: RFT 18-04 SUPPLY AND DELIVERY OF ONE (1) NEW TANDEM TRUCK COMPLETE WITH WINTER CONTROL EQUIPMENT BACKGROUND: The Municipality of Bayham Public Works Department currently operates a five (5) vehicle fleet of tandem trucks utilized for both winter maintenance activities and summer construction and maintenance activities. Fleet details are as follows: • Truck 03 - 2012 International • Truck 04 - 2015 International • Truck 05 - 2004 Sterling • Truck 08 - 2015 Mack • Truck 09 - 2007 Sterling The average annual maintenance expense for Trucks 3, 4 and 8 is approximately $7,781/year whereas Trucks 5 and 9 is approximately $12,656/year. The true deficiency of Trucks 5 and 9 is the average of 21 business days/vehicle/year out of the fleet due to repairs, versus the average of 7 business days/vehicle/year out of the fleet due to repairs for Trucks 3, 4 and 8. To reduce tandem fleet size and produce operational efficiencies staff propose procurement of a new Tandem Combo Unit, via Capital Item PW -3. The Combo Unit would be outfitted with a Viking-Cives Roller Pro System. The Roller -Pro System provides versatility of use. The ability to mount attachments (tools) fully -loaded and flat off the ground makes it even more useful, and the low -profile tipping frame and six safety locks makes this truck safe and maneuverable. On October 1, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR -13/18 re 2019-2028 Capital Budget — Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. The 2019 Capital Budget includes Capital Item No. PW -3 Tandem Combo Unit in the amount of $350,000. On November 13, 2018 the Corporation of the Municipality of Bayham issued RFT 18-04, a copy of the same is attached hereto as Appendix `A'. RFT 18-04 closed on December 11, 2018. The results of RFT 18-04 are as follows: Team Truck Centres Warranty Information: • Detroit Engine/ATS Coverage — 7 years/241,500km • Allison 5 year unlimited transmission coverage • Includes all towing costs for warranty repairs • Virtual Technician 5 year coverage The Team Truck Centres estimated delivery date is September -October 2019 which would provide the opportunity to replace Trucks 5 and 9 prior to annual safety requirements. DISCUSSION: In the past four (4) years the Municipality has realized significant operational efficiencies by approaching procurement and service delivery with the goal of optimizing effectiveness of resources, both financial and human, over the entire life of the asset, not just on initial procurement of the same. This has also involved utilizing new techniques to overcome existing challenges. Vision Team Truck Cervus Truck Carrier Group Equipment Centres Centers MACK Peterbilt Freightliner International Part A: Cab & Chassis $189,900.00 $184,200.00 $156,949.00 $162,920.00 Part B - Item B: Winter Control Equipment - Roll -off Transfer System Body $112,541.00 $112,541.00 $112,541.00 $112,541.00 Part B - Item B: Hydraulic Power Tilt/Detach Front Plow Harness $11,450.00 $11,450.00 $11,450.00 $11,450.00 Part B - Item C: Side Plow Wing Harness $11,526.00 $11,526.00 $11,526.00 $11,526.00 Part B - Item D: Steel One -Way Front Snow Plow $10,253.00 $10,253.00 $10,253.00 $10,253.00 Part B - Item E: Side Wing Plow w/Horizontal Positioner $6,530.00 $6,530.00 $6,530.00 $6,530.00 Part B - Item F: Roll -off U -Body Material Spreader Body $43,930.00 $43,930.00 $43,930.00 $43,930.00 Subtotal $386,130.00 $380,430.00 $353,179.00 $359,150.00 HST $50,196.90 $49,455.90 $45,913.27 $46,689.50 Total Tender Price $436,326.90 $429,885.90 $399,092.27 $405,839.50 Part B - Item G: Roll -off Anti-Ice/Direct Liquid Application Body (Provisional Item) $51,075.00 $51,075.00 $51,075.00 $51,075.00 Part B - Item H: Roll -off High Tensile Construction Dump Body (Provisional Item) $31,785.00 $31,785.00 $31,785.00 $31,785.00 Subtotal (Including Provisional Items) $468,990.00 $463,290.00 $436,039.00 $442,010.00 HST $60,968.70 $60,227.70 $56,685.07 $57,461.30 Total (Including Provisional Items) $529,958.70 $523,517.70 $492,724.07 $499,471.30 Team Truck Centres Warranty Information: • Detroit Engine/ATS Coverage — 7 years/241,500km • Allison 5 year unlimited transmission coverage • Includes all towing costs for warranty repairs • Virtual Technician 5 year coverage The Team Truck Centres estimated delivery date is September -October 2019 which would provide the opportunity to replace Trucks 5 and 9 prior to annual safety requirements. DISCUSSION: In the past four (4) years the Municipality has realized significant operational efficiencies by approaching procurement and service delivery with the goal of optimizing effectiveness of resources, both financial and human, over the entire life of the asset, not just on initial procurement of the same. This has also involved utilizing new techniques to overcome existing challenges. Although financial market volatility, including currency rates and tariffs, have resulted in increased procurement costs from vendors staff continue to respectfully recommend the Municipality of Bayham reduce a tandem drivetrain via the Team Truck Centres Tandem Combo Unit as specified within RFT 18-04. Staff would present the following funding options for the Team Truck Centres Tandem Combo Unit (total includes non-recoverable portion of the HST): OPTION `A' Capital Item PW -3 Tandem Combo Unit $350,000 Public Works Capital Budget (PW-4/PW-5) $30,000 Public Works Equipment Reserve $33,713 Allocated at 2018 and/or 2019 Year End - Surplus $30,000 M OPTION `B' Capital Item PW -3 Tandem Combo Unit $350,000 Public Works Capital Budget (PW-4/PW-5) $30,000 Public Works Equipment Reserve $33,713 Wastewater Reserve $30,000 Option 'B' is presented as the proposed Team Truck Centres Tandem Combo Unit as specified within RFT 18-04 also provides operational efficiencies in that Wastewater will be able to utilize the Combo Unit for flushing of wastewater structures which have historically been contracted out. Specifically, Wastewater contracted flushing services have historically been low occurrence (6 times/year) high dollar value services ($7,200/year) which may now be conducted internally. This would be a continuation of corporately shared capital equipment as in 2014 when the Municipality of Bayham procured a 2013 Vermeer V500LE-HD 500 gallon trailer - mounted vacuum at a cost of $60,000+HST with capital costs shared 50/50 between Public Works and Water/Wastewater. The Municipality of Bayham is required to maintain compliance with the Elgin County Road Maintenance Agreement and Ontario Regulation 366/18 — Minimum Maintenance Standards for Municipal Highways. Staff respectfully recommend the most effective method to accomplish this, while also maintaining equipment utility and reducing fleet size is through the procurement of the Team Truck Centres Tandem Combo Unit as specified within RFT 18-04. RFT 18-04 coverts two drivetrains into one to avoid tandem equipment sitting unused for extended periods of time. For another perspective on December 11, 2018 Norfolk County closed a Tandem Truck Tender (for three tandems) with standard snow plowing equipment and dump body in the amount of $349,340+HST/tandem. Utilizing Team Truck Centres Tandem Combo Unit as specified within RFT 18-04 the Municipality effectively outfits one tandem with three sets of equipment while avoiding the capital costs of a second tandem drivetrain and the future maintenance responsibilities of the same. For the Municipality to replace Truck 5 and 9 with two standard tandem units the Municipality would be looking at approximately $698,680+HST in capital costs utilizing the Norfolk County Tender results which closed December 11, 2018. Utilizing the Combo Unit Tandem the Municipality will incur $436,039+HST in capital costs. Further the Municipality, in theory, will only incur 50% of the maintenance costs experienced versus procurement of two standard tandem units. Lastly, the attachments including the anti-icing/water tank system, sander box system and dump body would be projected to have expanded lifecycles of 20 years, 20 years and 15 years versus the current 10 year lifecycle associated with the same on a standard tandem unit. This is as a result of the attachments only being utilized for their specified purpose. In theory this should also reduce non -drivetrain related maintenance expenditures. In efforts to optimize Public Works equipment performance the following municipalities have also recently procured Tandem Combo Units similar to the unit specified in RFT 18-04: • Municipality of West Elgin • City of Belleville • Town of Innisfil • Town of Milton • Town of Orangeville • City of Brampton RECOMMENDATION: THAT Report PS -09/18 re RFT 18-04 Supply and Delivery of One (1) New Tandem Truck Complete with Winter Control Equipment be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham award RFT 18- 04 in the amount of $436,039+HST to Team Truck Centres funded pursuant to Report PS -09/18 Option Respectfully Submitted by: Steve Adams Road Operations Supervisor Paul Shipway CAOICIerk Ed Roloson Manager of Capital Projects- Water/Wastewater REQUEST FOR TENDER SUPPLY AND DELIVERY OF ONE (1) NEW TANDEM TRUCK COMPLETE WITH WINTER CONTROL EQUIPMENT RFT 18-04 O �I'ul'tunity ISSUE DATE: Tuesday November 13, 2018 CLOSING DATE: Tuesday December 11, 2018 CLOSING TIME: 11:00 A.M., local time LOCATION: Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Attention: Steve Adams, CRS Roads Operations Supervisor LATE SUBMISSIONS WILL NOT BE ACCEPTED NOTE: It is the vendor's sole responsibility to ensure their submissions are received in a sealed enveloped clearly marked with RFT 18-04 by the time and date specified within the document. The Lowest or Any Bid Will Not Necessarily Be Accepted Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON NOJ 1Y0 Company Name & Address: Please return this cover sheet with your submission 1.0 2.0 SCOPE It is the intention of the Municipality to purchase one (1) new or dealer stock Tandem Dump Truck complete with winter equipment and plow & wing attachments as specified herein. Upon completion of the tendering process, staff will review and evaluate the equipment and may recommend a preferred Tandem Dump Truck based on price, operator evaluation and the Corporation's operational needs. This tender call is meant to cover a tandem truck used in the maintenance of highways and municipal roads. These specifications cover only the major details of a unit. It is the supplier's responsibility to deliver a fully equipped unit with compatible components to provide dependable efficient service. Units shall be supplied only with the tandem truck's standard or advertised optional engine. Tandem trucks with non -advertised or altered engine horsepower settings will not be accepted. Only currently advertised and factory approved engine and drive train combinations are acceptable. INFORMATION FOR BIDDERS Bidders failing to follow the requirements of the bid process may result in their tenders being rejected. 2.1 Inquiries Inquiries are to be directed to: Steve Adams CRS , Roads Operations Supervisor The Corporation of the Municipality of Bayham, 56169 Heritage Line, Straffordville, Ontario NOJ 1Y0 Email: sad ams bayham.on.ca Questions of clarification will be answered individually, but response(s) to any question that modifies the scope of the Request for Tender will be posted on the Municipal Website (Bids & Tenders Section). It is the responsibility of the bidder to ensure they have reviewed all addendums prior to submitting a bid. A response may not be provided for inquiries that are received later than 2:00 PM, three (3) business days prior to closing. 2.2 Tender Submission All Tenders must be submitted upon the documents provided, duly completed & signed (where applicable), and must include: Complete Form of Tender: Section 1: Bidder Information Section 2: Specifications & Compliance Section 3: Schedule of Items & Prices 2.3 Form of Tender The form of Tender must be completed in ink, in full, signed and returned in a sealed envelope clearly marked with the name and address of the bidder, title of tender & contract number, Facsimiles and emails are not acceptable. 2.4 Tender Submission Closing Sealed tenders for the Supply and Delivery of one (1) new or dealer stock tandem truck complete with snow equipment and attachments will be received at the office of the Municipality of Bayham, 56169 Heritage Line, Straffordville, ON in a sealed envelope up to 11:00 am, local time on December 11, 2018. 2.5 Late Submissions Tenders received by the Corporation of the Municipality of Bayham later than the specified closing time will be returned unopened to the bidder. 2.6 Withdrawal or Alteration of Tenders A bidder who has already submitted a tender may submit a further tender at any time up to the official closing time. The last tender received shall supersede and invalidate all tenders previously submitted by that bidder as it applies to this tender. A bidder may withdraw a submitted tender at any time up to the official closing time, Withdrawal requests received after the tender closing time will not be permitted. A bidder may withdraw or alter the tender at any time up to the specified time and date for tender closing by submitting a letter bearing the Bidder's signature to the authorized representative who will mark thereon the time and date of receipt and will place the letter in the tender box. The bidder's name and the contract number shall be shown on the envelope containing such letter. Telegrams, facsimiles (faxes), emails, or telephone calls will not be accepted. Tenders withdrawn under this procedure cannot be reinstated. 2.7 Tender Changes & Addendums Any and all changes to the terms, conditions or specifications required before the tender closing will be issued by the Municipality in the form of a written Addendum. If Addenda are issued, their receipt must be acknowledged by the bidders in the appropriate section of the Form of Tender. 2.8 Examination of Tender Documents Each Bidder must satisfy himself/herself by a personal study of the tender documents, by calculations, and by personal inspection of the site, respecting the conditions existing or likely to exist in connection with the proposed work. There will be no consideration of any claim, after submission of tenders, that there is a misunderstanding with respect to the conditions imposed by this request. Prices bid must include all incidental costs and the bidder must be satisfied as to the full requirements of the tender. No claims for extra work will be entertained and any additional works must be authorized in writing prior to commencement. Should the Bidder require more information or clarification on any point, it must be obtained prior to the submission of the Tender. 2.9 Completion of the Tender The Form of Tender and other relevant documents must be completed in hard copy. All entries shall be clear, legible and made in a non erasable medium. Entries must be made for unit price, lump sum, extensions and totals as appropriate. All items shall be tendered according to instructions contained within the Tender Documents. Alterations may be made provided they are legible and initialed by the Bidder's signing officer. Tenders which are incomplete, conditional, illegible or obscure, or that contain additions not called for, reservations, erasures, alterations incorrectly submitted, or irregularities of any kind may be rejected. In the event of a discrepancy between the unit price and the total price, the unit price shall prevail. 2.10 Electronic Submissions Electronically transmitted submissions (facsimile, e-mail, etc.) will not be accepted for this Tender. 2.11 Tender Acceptor Reject The Corporation of the Municipality of Bayham reserves the right to accept or reject any and all tenders. Lowest or any other bid not necessarily accepted. The Corporation reserves the right to reject any or all tenders and to waive formalities as the interests of the Corporation may require without stating reasons therefore. Notwithstanding and without restricting the generality of the statement immediately above, the Corporation shall not be required to award and accept a tender, or recall the Tenders at a later date: a) When only one (1) tender has been received as result of the Tender call; b) Where the lowest responsive and responsible bidder substantially exceeds the estimated cost of the goods or service; c) When all tenders received fail to comply with the specifications or Tender terms and conditions; d) Where a change in the scope of work or specifications is required the lowest or any tender will not necessarily be accepted. The acceptance of a tender will be contingent upon an acceptable record of ability, experience and previous performance. The Corporation shall not be responsible for any liabilities, costs, expenses, loss or damage incurred, sustained or suffered by any Bidder by reason of the acceptance or the non- acceptance by the Corporation of any tender or by reason of any delay in the acceptance of a Tender except as provided in the tender document. Each tender shall be open for acceptance by the Corporation for a period of sixty (60) calendar days following the date of closing. Where the tender documents do not state a definite delivery/work schedule and a submitted tender is based on an unreasonable delivery/work schedule, the tender may be rejected. 2.12 Tender Firm Pricing Tenders are to remain in firm for the acceptance for a period of sixty (60) days from the date of tender closing. 2.13 Tendered Values All prices must be stated in Canadian funds. Prices must be also inclusive of customs, duty and freight if applicable. 2.14 Tender Award Procedures It is the intention of the Corporation to award the work of this tender to only one (1) qualified Bidder. The lowest or any Tender may not necessarily be accepted. Unless stated otherwise the following procedures will apply: a) The Corporation will notify the successful Bidder that his/her Tender has been accepted, within sixty (60) calendar days of the Tender closing. b) Notice of acceptance of Tender will be by telephone and/or by written notice. c) Immediately after acceptance of the Tender by the Corporation, the successful Bidder shall provide the Corporation with any required documents within fourteen (14) calendar days of the date of notification of award. 2.15 Omissions, Discrepancies & Interpretations It should be understood and acknowledged by persons submitting a tender that while this tender includes specific requirements and specifications, a complete and operational vehicle is required. Minor items or details not herein specified, but obviously required for the vehicle shall be provided as specified in conformance with modern practices and workmanship. Any omission or errors or misinterpretation of these requirements and specifications shall not relieve the successful bidder of the responsibility of providing the goods noted in this tender. Descriptive literature must be attached to the quotation. 2.16 Addenda If required by the Corporation, addenda will be posted on the Municipal Website (Bids & Tenders Section). It is the responsibility of the bidder to ensure they have reviewed all addendums prior to submitting a bid. Bidders shall be required to acknowledge receipt of addenda on the Bidder's Information / Addenda Acknowledgement Form contained in the bid document. 2.17 Multiple Submissions Bidders wishing to offer more than one (1) type and/or year of equipment for consideration must complete a separate Tender document for each separate offer and clearly identify each submission as a separate offer. 2.18 Tender Selection The acceptance of a Tender will be contingent upon, however not limited to, the following considerations: - Ability to meet or exceed the specifications and requirements - Compliance with Tender process - Tendered Price - Warranty Evaluation - Staff review and recommendation - Lowest or any other bid not necessarily accepted. NOTE: For clarity the `Total Tender Price' excluding Provisional Items Part B — Item G and Part B — Item H will be utilized to determine the low bid. (As indicated in the Schedule of Items & Prices Table) The Corporation reserves the right to reject any or all tenders and to waive formalities as the interests of the Corporation may require without stating reasons therefore. The Corporation will be the sole judge as to a bids compliance with the tender documents or specification. 3.0 TERMS AND CONDITION OF TENDERING WITH THE MUNICIPALITY 3.1 Delivery a) All deliveries to be F.O.B. delivery of the vehicles will be to the municipal works yard located at 8354 Plank Rd. Straffordville, Ontario b) The purchase order will be issued after Council has approved the purchase. Please state the delivery date based on this order date on the Form of Tender. c) The Municipality would prefer to take possession within 120 days of the contract being awarded. Consideration will be given at the time of award for expedited delivery dates. d) Bidders are advised that the lead-time indicated on the Schedule of Items & Prices, for the completed equipment including all specified attachments, will be firm. Failure by the successful Bidder to meet the firm delivery schedule may cause the Corporation additional expense, the cost of which may be deducted from the successful Bidder's invoice for the completed vehicle. e) Prior to delivery, the successful Bidder shall coordinate a specific date and time with a Corporation representative. 3.2 Safety Standards The vehicles supplied shall be in conformity with any and all applicable federal and provincial motor vehicle safety standards including Safety Inspection sticker. 3.3 Indemnification The successful Respondent shall indemnify and hold harmless The Corporation, its officers, council members, partners, agents and employees from and against all actions, claims, demands, losses, costs, damages, suits or proceedings whatsoever which may be brought against or made upon The Corporation and against all loss, liability, judgments, claims, suits, demands or expenses which The Corporation may sustain, suffer or be put to resulting from or arising out of the successful Bidders' failure to exercise reasonable care, skill or diligence or omissions in the performance or rendering of any work or service required hereunder to be performed or rendered by the successful Bidder, its agents, officials and employees. 3.4 Regulation Compliance and Legislation The successful Bidder shall ensure all goods, services and products provided in respect to this Tender are in accordance with, and under authorization of all applicable authorities, Municipal, Provincial and Federal legislation laws applying thereto. 3.5 Ability and Experience of Bidder It is not the purpose of the Municipality of Bayham to award this contract to any Bidder who does not furnish satisfactory evidence of possessing the ability and experience in this class of work and sufficient capital and plant resources to ensure acceptable performance and completion of the Tender. The following criteria will be utilized by the Corporation to determine whether a Bidder is qualified to undertake the award; - The Bidder's ability and agreement to supply the product - The Bidder's ability to work effectively with the Corporation staff and other representatives - The Bidder's history with respect to providing satisfactory results and acceptable cooperation A Bidder is invited to provide any additional information it determines will assist the Corporation in using the aforementioned criteria. The Corporation may reject the lowest or any submissions if after investigation and consideration, the Corporation concludes, in its opinion, that the Bidder is not able to supply the product in a manner satisfactory to the Corporation. 3.6 Cancellation The Corporation reserves the right to immediately terminate the Contract at its own discretion, including but not limited to such items as non-performance, late deliveries, inferior quality, pricing problems, etc. If the successful Bidder should neglect to execute the work properly or fail to perform any provision of this Award, the Corporation, after three (3) business days written notice to the successful Bidder, may, without prejudice to any other remedy in existence, make good such deficiencies and may deduct the cost thereof from any payment then and thereafter due to the successful Bidder. Continued failure of the successful Bidder to execute the work properly shall result in a termination of Contract. The Corporation shall provide written notice of termination. 3.7 Governing Law This Tender and subsequent contract/agreements will be interpreted and governed by the laws of the Province of Ontario. 3.8 Freedom of Information Any personal information required on the Tender Form is received under the authority of the Municipal Freedom of Information and Protection of Privacy Act, 1989, RSO, 1990. This information will be an integral component of the Tender submission. All written Tenders received by the Municipality of Bayham become a public record, once a Tender is accepted by the Municipality of Bayham, and a contract is signed, all information contained in them is available to the public, including personal information Questions about collection of personal information and the Municipal Freedom of Information and Protection of Privacy Act, 1989, R.S.O. 1990, Chapter M.56, as amended, should be directed to: CAO/Clerk The Corporation of the Municipality of Bayham, 56169 Heritage Line, Straffordville, Ontario NOJ 1Y0 Telephone (519) 866-5521 The CAO/Clerk has been designated by the Municipality of Bayham Council to carry out the responsibilities of the Act. 3.9 General This tender, including these terms and conditions, forms the entire contract between the parties, and no variations thereof irrespective of the wording of the seller's acceptance will be effective unless specifically agreed to in writing by the Corporation of the Municipality of Bayham. 3.10 Sub -Contracts The seller shall not, without the written consent of the Corporation of the Municipality of Bayham, make any assignment of sub -contract for the provision of any goods hereby quoted on. 3.11 Shipment Time shall be the essence of the contract. Goods must be delivered within the time promised, failing which, the Corporation of the Municipality of Bayham reserves the right to cancel the order without penalty or prejudice. 3.12 Quality Goods are subject to the Corporation of the Municipality of Bayham inspections and approval at a reasonable time after delivery. If specifications are not met, goods may be returned at the seller's expense. 3.13 Warranty In supplement of, and not by the way of substitution for the terms and conditions or any warranty stipulated or implied by law and notwithstanding prior acceptance by the Corporation of the Municipality of Bayham, the seller will at any time within 3 months of the in service date, and at his expense replace any goods which are or become defective as a result of faulty or inefficient manufacture, materials, or workmanship. The Tender submission shall include a brief summary on the Schedule of Items and Prices of warranties and guarantees covering materials and workmanship. The successful Bidder at no additional cost to the Corporation will carry out any repairs, services or adjustments during the warranty period for this unit at the Municipal Works Yard unless otherwise stated in the bidders warranty package. Any additional fees to transport the vehicle to a service location shall be the full responsibility of the successful Bidder during the warranty period. 3.14 Variations to Specifications For the purposes of evaluation, bidders MUST indicate any variances from the Municipality of Bayham specifications, terms and/or conditions, no matter how slight. If the variations are not stated or referenced in the Form of Tender, it will be assumed the tandem supply complies without specification, terms and conditions. 3.15 Further Terms and Conditions The Bidder must agree to abide by all clauses and conditions. The Municipality of Bayham reserves the right to increase or decrease the amounts required. 3.16 Manufactures Specifications Bidders, shall include with their Tender submission the full manufacturers' specifications and literature, which fully describe the item(s) being offered, including any optional equipment. 3.17 No Substitutions The following items may not be substituted with alternate items: Transmission: ALLISON 4500 -RDS -P, Spreader Controls: Dickey -John Control Point If a Bidder submits alternative items for any of the items listed above, the Municipality will reject the substitution and any tender submission containing said alternate item will not be considered. 3.18 Harmonized Sales Tax (HST) The Harmonized Sales Tax, will be calculated as per current government legislation @ 13%. 3.19 Terms of Payment Unless otherwise stated herein, the Corporation's normal terms of payment will be Net Thirty (30) calendar days from the Receipt of Goods/Services or the Date of Invoice, whichever occurs later. Invoices shall be forwarded to the attention of: Road Operations Supervisor The Corporation of the Municipality of Bayham, 56169 Heritage Line, P.O Box 160, Straffordville, Ontario NOJ 1Y0 Telephone (519) 866-5521 The Municipality will not pay in part or in full until the unit is received. Possession will not be taken until the unit meets all specifications and is approved by the Road Operations Supervisor or his designate. FORM OF TENDER SECTION 1: BIDDER INFORMATION QUOTATION SUBMITTED BY: ADDRESS: CITY: POSTAL CODE: SIGNATURE: NAME: (Please print or Type): TELEPHONE NUMBER: HST REGISTRATION # EMAIL ADDRESS: DATE OF SUBMISSION: FORM OF TENDER TITLE: FAX NUMBER: FORM OF TENDER SECTION 2: SPECIFICATIONS & COMPLIANCE GENERAL Proposed units must comply with the following specifications in all aspects. Alternative components, which meet the requirement of this specification but are not identified in the specification, must be approved by the purchaser prior to proposal closing. Part A: Cab and Chassis SPECIFICATIONS Conforms Yes No General: This specification covers a new or stock diesel snow plow truck suitable to operate as a roll -off design tipping frame combination dump sander with a one-way plow and wing (Viking Cives — Bill Koch 519-788-1204). Vehicle must be supplied with suitable components to comply with the following specifications in all aspects. The Municipality wishes to purchase a vehicle with the following specifications: G.V.W.R. operating weight 60,000 lbs. minimum Cummins or Detroit engine , diesel turbocharged EPA17 — 470 net HP minimum or sufficient HP to meet or exceed 1625 Lb — Ft torque Transmission - Automatic - Allison 4500 RDS - 6 speed Detailed Specifications: Make: Year: 2019 Model: Colour: Redaint — Paint Code N5994EF WESTERN STAR 4700 VOLVO MACK GRANITE PETERBUILT INTERNATIONAL WORKSTAR FREIGHTLINER KENWORTH T880 The noted vehicles are only examples and do not preclude other Manufacturers' vehicles that meet these specifications. Vehicle Shall Meet Or Surpass The Mandatory Requirements Of The "Canadian Motor Vehicle Safety Regulations" (SOR 70-487) As Amended, And Must Bear The National Safety Mark, Outlined In Those Regulations. WARRANTY: Warranty coverage will be for a minimum of 60 month, 5 years, 150,000 kms on the engine and after treatment system, all engine sensors and wiring harness, starter and alternator and 36 months, 3 years, 75,000 kms on the basic chassis. Provide a copy of Warranty Package Warranty coverage to include all towing fees; if required for warranty work. Signed Manufacturer's Factory Warranty Shall Be Supplied. Warrant /In Service Date To Commence When Municipality Takes Delivery Of Full FORM OF TENDER SPECIFICATIONS Conforms Equipped Truck From Snow Equipment Provider. Yes No Bidder Is An Authorized Servicing Provider For All Components Of The Truck Chassis. If No, Please State Which Components Must Be Serviced By Others. SPECIFY: ENGINE: Include first service, lube and filters Cummins or Detroit Diesel Engine, In -Line 6 cylinder — 12.8 Litre Minimum . Oil Pan — rust protected or laminated Engine Net H.P. 470 H.P. Min or sufficient to meet or exceed 1625 Lb -Ft Torque SPECIFY: 1650 Lb. -Ft Torque SPECIFY: VEHICLE WEIGHT: G.V.W. 27,216kg/60,000 Lbs. Min. SPECIFY: The Allowable G.V.W. As Supplied Shall Be Shown On A Metal Or Mylar Tag. Chassis Weight 5,660 Kg/1 2,500 Lbs. Min. AXLES: WIDE TRACK Front axles shall be a min. 22,000 Lbs. Capacity Min. SPECIFY: MAKE: , MODEL: CAPACITY: Wheel Seals Front Wet Type — Synthetic Front Axle — Set back or Set forward front axle without obstructions Specifications for turning radius are required Dual Power Steering Shall Be Supplied With Tilt Steering Column + Telescope Rear Axle Shall Be Tandem min. 46,000 Lbs. Capacity Min., Dual Drive With Interaxle Differential And Driver Controlled 4 Way Interaxle Differential Lockout With Min. Spread Of 54" Inches. Synthetic Oil used in rear axles SPECIFY: MAKE: MODEL: CAPACITY: Rear Axle Shall Be Single Speed. Following Is A List Of Approved Axles: Meritor — 5:38 4.63:1 DS RT46-164-EH D46-17ODH /R46170DH Max. Travel Speed 106 Km/h BRAKES: Service Brakes — Full ABS Anti -Lock Air Brakes Front Brakes Size — 419 mm X 152 Mm/16.5" X 6" Or 91 mm/3.62" Pad Disc Type, Min. Shall Be "S" Cam Type Rear Brake Size — 419mm X 178mm/16.5" X 7" Min. Rear Brakes Shall Be "S" Cam Type. Dust Shields Front And Rear. Meritor -Auto Slack Adjusters Or Equivalent Positive Rear Wheel Spring Loaded Parking Brake, Air Reservoir And Instrument Panel Control Switch. Alarm if park brake not set Low Pressure Indicator Supplied. FORM OF TENDER SPECIFICATIONS Conforms Yes No 3 -Tanks to have a Separate Manual Drain Included. (3) Air Compressor, 5.6 Dm/S (18.7 C.F.M.) Capacity With Dry Type Air Cleaner On Intake. Asbestos -Free Brake Linings Shall Be Supplied. Meritor 1200 Air cleaner restriction gauge on dash Inverted Brake Chamber (4) Life Seal Brake Chambers on Rear FRAME: Resisting Bending Moment (Section Modulus X Yield Strength) Shall Be 3,200,000 Lbs. In Min. SPECIFY: RBM Section Modulus Shall Be 30.0 Min. SPECIFY: Note: Trucks With Trunnion Type Motors Require Frame Reinforcing. Section Modulus: Frame Yield Strength: PSI Rear Tow Hooks (2) To Be Supplied C.A. Shall be 3,708 MM/146" APPROX. To suit all equipment specified. SPECIFY: Wheel Base Shall Be To Suit Above C.A. SPECIFY: Front Spring Capacity At The Ground 9,979 Kg/22,000 Lbs. with Rubber Aux Spring Shocks SPECIFY: Rear Spring Capacity At The Ground 9,072 Kg/20,000 Lbs. Each Min. SPECIFY: REAR SUSPENSION SHALL BE (HENDRICKSON HMX-460-60) Walking Beam Type 54" Axle Spacing; 46,000 -Lb Capacity, With Rubber End Bushings, Transverse Torque Rods, with Shock Absorbers. SPECIFY: WHEELS & TIRES: Two (2) Front Michelin Steel Belted Tires Tubeless Type Tires 4.25-65 R 22.5 20 Ply Rating Shall Be Supplied. SPECIFY SIZE: SPECIFY PLY RATING: Eight (8) Rear Michelin XDS2 Steel Belted Tires Tubeless Type Tires 11.00 R 22.5 — 16 Ply Rating Shall Be Supplied. SPECIFY SIZE: , SPECIFY PLY RATING: Rear Spare Tire & Rim Rear Tread Design: Front — Standard Highway Tread - Michelin Xzy3 Rear - Traction — Tread As Per Spec. - Michelin XDS2 Two (2) Wheel Rims —Aluminum, Non -Polish, Accuride 10 hole 22.5 x 12.25 rims, 571 mm x 228mm Nine 9 Wheel Rims —Aluminum, 22.5 x 8.25 10 hole, 571 mm x 209mm Rims Shall Have Load And Pressure Ratings Equal To Or Greater Than Those of tires. specify size: , specify ply rating: Eleven (11) Hubpilot Wheels Shall Be Supplied Accuride Only, Off Shore Wheels Will FORM OF TENDER SPECIFICATIONS Conforms Yes No Not Be Accepted Nylon Wheel Guards Front & Rear. Front fender extension rubber TRANSMISSION — TCM in Cab — Synthetic fluid (ALLISON 4500 -RDS -P), 4T" generation controls wide ratio, 6-speed,with double overdrive' on/off hwy, includes oil level sensor, with pto provision, less retarder SPECIFY: Make: Model: ENGINE EQUIPMENT — 185 AMP Brush -less 3 Batteries — Maintenance Free Type. SAE Rating Combined 12 Volt, 2,775 CCA Minimum. Batteries Shall Be Easily Accessible For Service and not interfere with wing harness Check with body supplier Jacobs Engine/Exhaust Brake Or Equivalent To Be Supplied SPECIFY: Horton Drivemaster An Automatic, Temperature Controlled Fan Clutch Shall Be Supplied. Air Intake Control Inside/Outside Air with Dual Element A Heavy Duty Fuel Oil Water Separator With Sight Glass, Mounted Outside Left Frame Rail Behind Cab, Davco Fuel Pro 382 with 12 v heater SPECIFY: An Engine Block Heater Shall Be Supplied — Receptacle Under Door. Exhaust — The Exhaust Pipe To Be Vertical, The After Treatment Muffler Must Be Horizontal, And The Complete System Must Not Interfere With The Snow Plow Wing Tower Mounting + Turn -Out Elbow. SIS Exhaust Shield. Stainless steel guard on exhaust Off/On Switch That Inhibits Diesel Particulate Filter Regeneration When Switch Is On. Resets when ignition turned off. For Snow Plowing Purposes, A Minimum 88 mm/3'/2" Diameter Opening Shall Be Provided Centered With The Crankshaft Of The Engine To Allow Adequate Clearance Of The P.T.O. Shaft. Crankshaft Shall Be Provided With An Adaptor For P.T.O. Drive. Forward Tilting Acceptable With Stationary Grill. Bug Screen Behind Grill. Oil Dipstick Must Be Accessible Through Access Door In Hood. Under Hood Insulation And Engine Splash Panels For Sound Abatement. CAB: Air Ride Cab Conventional High Level Cab With The Following Equipment Shall Be Supplied. Prestige Trim. Premium. Seats — Separate Driver And A Single Passenger Seat Shall Be Supplied. Driver's Seat To Be Atlas 80 high back — "Air Ride" or equivalent Driver's Seat Shall Be Fully Padded And Of Heavy Duty Cloth And Vinyl Upholstery Construction With Foam Rubber Seat Cushions. Driver's Seat Shall Be Adjustable Fore And Aft, Passenger's Seat Fixed, Arm Rests- driver's side. SPECIFY: MAKE: , MODEL: FORM OF TENDER SPECIFICATIONS Conforms Yes No Windshield Wipers — Dual and/or Electric Intermittent With Heavy Duty Motors. Winter snow wiper blades Heavy Duty Fresh Air Heater with in cab filter and defroster. Air Conditioning. Tachometer With Speed/Cruise Control Shall Be Supplied. SPECIFY: 2 Alternative Power Source/Point To Accommodated Electronic Charges Floor Mat — Rubber Exterior Windshield Sunshade To Be Provided and painted Heated windshield Lower Right Door Window Mirrors Two (2) Outside 152 mm X 406 mm 6" X 16" West Coast Type Mirrors Complete with built in Heaters, Dominion Auto #77-4431 Or Equivalent. 102 mm Mirror Arms, With 8" Convex. Power adjusted mirrors. Bright finish steel with sis arms, powered both Grab Bars On Each Side To Assist Easy Entry And Exit Shall Be Supplied. Dual Air Horns With Snow Shield Shall Be Supplied. Bustin Steps First Aid Kit And Triangle Type Safety Reflectors, Fire extinguisher Shall Be Supplied. A.M. /F.M. Radio with blue tooth shall be supplied & wired for 2 way radio in header. Right & Left Side Power Windows and Door Locks To Be Supplied. Mud Flaps — Front Valance Panels Under Both Doors. Interior premium insulation package FUEL TANKS: Single 75 Gallon 340/1-itre Minimum Aluminum Cylinder Tank On Left Side With Step Side Mounted. With 2 Stainless Steel Straps. If Tank is suspended it requires 4 Stainless Steel Straps. SPECIFY CAP: IMP. GAL: , LOCATION: The Following Lights Shall Be Supplied: Two (2) Fenders Mounted 100mm/4" Diameter Amber directional LED lights facing front, or equivalent. Rear LED Red Directional Lights. Self Canceling Turn Signal Stop Lights - LED Five 5 Identification Streamlined Led Cab Lights. Heavy duty Four -Way Flasher. Back -Up LED Lights & Alarm PAINT: COLOUR — Red — paint code N5994EF Extra paint on frame Dupont Imron Elite Paint for truck box ATTACHMENTS: FORM OF TENDER SPECIFICATIONS Conforms Yes No Switch & Wiring For Plow Lamps Body Builder wiring inside cab Part B — Item A: Winter Control Equipment SPECIFICATIONS Conforms Yes No GENERAL SPECIFICATIONS: The snow and ice control equipment supplied under this specification shall be the manufacturer's latest model standard commercial product and shall have demonstrated industry acceptance by having been manufactured and sold in significant numbers to Ontario Municipalities, and shall have been proven in service for the application for at least one year prior to issuing of this tender document DEMONSTRATION: A demonstration of equipment bid may be required, if requested it will be the responsibility of the bidder to arrange this demonstration at the Municipalities location within 5 working days of written notification, all equipment demonstrated will be the exact models offered by the bidder on this tender document. REFERENCES: Where references are requested in this tender document the information must be completed in full and all references supplied are to be for the models of equipment offered by the bidder in the answered specification. INSTALLATION: The company that shall install the snow & ice control equipment on to the truck chassis shall be currently actively engaged in the business of snow & ice control equipment installations and shall provide proof of demonstrated ability by providing the following information. Specify: Registered National Safety Mark Number of Equipment Installer: Name & Address of Equipment Installer: List the last 4 installations completed for Ontario Municipality's, provide name of municipality, contact name & phone number 1) Municipality: Contact Name: Phone #: FORM OF TENDER SPECIFICATIONS Conforms Yes No 2) Municipality: Contact Name: Phone #: 3 Municipality: Contact Name: Phone #: 4) Municipality: Contact Name: Phone #: REQUIREMENTS: Items noted in the specification as shall be, will be, to be, must be, maximum, minimum are mandatory requirements no deviations will be accepted MODIFICATIONS: Any modifications and or alterations made by the bidder to this tender document will result in disqualification of the bidders submission SAFETY: The design and operation must incorporate safety devices and attachments necessary to ensure that the equipment provided is capable of being operated with maximum safety INSPECTION: The vendee reserves the right to inspect the equipment at any stage of manufacturing and/or installation of equipment on to the truck chassis and to have any deviations corrected upon request; a final inspection will be completed by the consignee at the time of delivery. ADDRESS: State address of facility where completed equipment will be installed on to the truck chassis & Company name of installer Specify: PARTS: O.E.M. spare replacement parts must be stocked in inventory by the successful bidder in sufficient quantity to provide adequate product support and to ensure timely delivery of spare parts orders and if requested the bidder must be able to provide supporting documentation. Specify Address of Parts Warehouse: MANUALS: FORM OF TENDER SPECIFICATIONS Conforms Yes No One copy of an operation, parts and service manual shall be provided for each unit AFTER SALES: It is a requirement of this tender that the bidder maintains an after sales service facility and employees staff qualified to perform after sales service work and that the bidder is also capable of providing in field mobile field service at our location, the bidder if requested must be prepared to provide a tour of this facility. Enclose brochure or photo of company service vehicle with the bid submission PREP: All steel components will be shot blasted prior to application of primer. PAINT: Multi use body, coated with initial coat of organic zinc primer then coated with Dupont CR 2580 Chromate epoxy primer and Dupont Imron Elite finish paint red ,paint code to match chassis cab Plow Harness, Wing Harness, Plow & Wing oil tank, valve assembly & all related components Baril DCC -181 Aliphatic Polyurea gloss black There will be no bare steel -to steel contact of any components; all steel surfaces will be painted as per above specifications before final assembly PAINT COLOR: Spreader body red. Plow and wing black HYDRAULIC HOSES: All hydraulic hoses will be properly routed and secured to eliminate abrasion; protective covering will be applied at all potential wear points. All hydraulic hoses must be SAE 100 R16 performance rated. Specify; Make: Model: The bend radius will be 1/2 of the standard SAE 100R2 bend radius All hydraulic hose shall be Eaton Aeroquip FC735 Bruiser Hose hanger tube shall be stainless steel CHAIN: All lift chain; tailgate chain and safety chain grade 70 proof coil plated with yellow zinc Dichromate. HYDRAULIC QUICK DISCONNECT: Quick disconnect hydraulic couplers for plow harness & plow functions shall be one hand connect or disconnect under full system pressure Couplers shall be Safeway S70 series NATIONAL SAFETY MARK: FORM OF TENDER SPECIFICATIONS Conforms Roll -off Transfer System Yes No As required by law under the Motor Vehicle Safety Act the intermediate or final stage Requirements manufacturer(s) that shall install the combination spreader/dump body and snow plow equipment onto the incomplete truck chassis posses a valid National Safety Mark YES NO registered with Transport Canada and will affix their registered National Safety Mark sticker onto the chassis thus certifying the unit as complete. Specify the name of the company that will affix the registered National Safety Mark number thus certifying the vehicle as complete and the company's registered number. Specify: Company Name: Specify: Registered National Safety Mark Number: Enclose copy of National Safety Mark registration with bid submission. CAB CONTROLS: Proportional featherable air controls shall be supplied one individual joystick for each of the seven valve sections An air dryer lubricator and air protection valve shall be installed in the air control a cab & chassis with a minimum 22,000 lbs. front axle and a minimum system. 46,000 lbs. rear axle(s) for optimized flexibility. The clear cab -to -axle The air control mounting stand will be fully adjustable and located between the driver and passenger seat within easy view and reach of either occupant. Air control shall be made of brushed aluminum and the light switch console shall be (AF) measurement of 75" and is to be confirmed with a layout drawing an integral part of the air control console by the supplier of the Tipping Frame and Bodies. Suitable power for All air lines and electrical wiring shall be concealed inside the vertical tube of the air control pedestal stand Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO GENERAL The primary function of the specified equipment shall be for winter maintenance activities, complete with front plow and wing. A roll -off / multi- body transfer system (including multiple bodies) shall be incorporated into the design to maximize the use of the vehicle. As a result, the specified tipping frame and bodies shall be compatible with a cab & chassis with a minimum 22,000 lbs. front axle and a minimum 46,000 lbs. rear axle(s) for optimized flexibility. The clear cab -to -axle (CA) measurement shall be approximately 142" with an after frame (AF) measurement of 75" and is to be confirmed with a layout drawing by the supplier of the Tipping Frame and Bodies. Suitable power for the heavy duty municipal winter maintenance use will be provided through a minimum of 470 hp and 1,650 Ib -ft torque. This vehicle will primarily be operated on paved roads and will not be pulling a trailer. FORM OF TENDER Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO The roll -off transfer system supplied under this specification shall be the manufacturer's latest model standard commercial product and shall have demonstrated industry acceptance by having been manufactured and sold to Ontario Municipalities, and shall have been proven in service for the application for at least three years prior to issuing of this tender document The below specifications describe a truck mounted roll -off Body transfer system for loading and unloading of multiple separate truck bodies including: • Direct Liquid Application body • High -Tensile Dump body • Material spreading Hopper body Each of the body attachments shall load and unload from the truck chassis via the truck chassis mounted Roll -off Transfer System. Providing the Municipality with the ability to utilize one truck chassis for multiple functions and operations. The equipment bid shall be in compliance with the listed specifications. Each body attachment must lock on to the tipping frame at the front and rear to prevent movement when in use on the truck chassis. The hydraulic and air connections must be made with connections via a quick -connect (QD) connection system and include blank protective plates for ALL electrical and hydraulic couplers. The electrical connections must be made with magnetic "EZ Connector" magnetic connection system and include blank protective plates for the system. No wire splices shall be permitted for the EZ Connector wiring. Continual wire shall run from the "EZ Connector" to the rear of the Transfer System and back to directly behind the driver's door, where any connections can be performed within a water tight, clear covered plastic junction box, complete with suitable wire labeling and utilizing consistent coloured wiring. All connections shall be made directly behind the driver's door. No connections will be permitted on the rear of the vehicle or pintle plate. All body attachments shall be able to support being loaded / unloaded from the Multi Body Transfer System with full capacity pay load in the body with the exception of the Direct Liquid Application body. The Roll -off Transfer System will be a hydraulic roll off unit with multiple optional body designs capable of transferring 40,000lbs (18,182kg) loads off and on the main frame with an actual cable pull force of 27,000lbs (12,273kg). A demonstration of equipment bid may be required, if requested it will be the responsibility of the bidder to arrange this demonstration within 10 working days of written notification. All equipment demonstrated will be the models offered by the bidder on this tender document. FORM OF TENDER 10 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO The design and operation must incorporate safety devices and attachments necessary to ensure that the equipment provided is capable of being operated with maximum safety. The Municipality reserves the right to inspect the equipment at any stage of manufacturing and/or installation of equipment on to the truck chassis and to have any deviations corrected upon request; a final inspection will be completed by the Municipality at the time of completion at the bidder's facility prior to delivery. It shall be the bidder's responsibility and expectation that prior to this final inspection by the Municipality, the unit is complete and has undergone a detailed and documented quality assurance inspection and function testing to meet all specifications as bid and awarded. WARRANTY & AFTER SALES SERVICE Warranty coverage will be for a minimum of one year from the in service date of the equipment as determined by the Municipality, manufacturer's warranty statement will be included with the bid submission. It is a requirement of this tender that the bidder maintains an after sales service facility and employees staff qualified to perform after sales service work and that the bidder is also capable of providing in field mobile field service at our location, the bidder if requested must be prepared to provide a tour of this facility. State Location: (Cab/Chassis) State Location: (Body Builder O.E.M. spare replacement parts must be stocked in inventory by the successful bidder in sufficient quantity to provide adequate product support and to ensure timely delivery of spare parts orders and if requested the bidder must be able to provide supporting documentation. State Location: (Cab/Chassis) State Location: (Body Builder) NATIONAL SAFETY MARK As required by law under the Motor Vehicle Safety Act the intermediate or final stage manufacturer(s) that shall install the Multi - Body Transfer System and the snow plow equipment onto the incomplete truck chassis possess a valid National Safety Mark registered with Transport Canada and will affix their registered National Safety Mark sticker onto the chassis thus certifying the unit as complete. FORM OF TENDER 11 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO Specify the name of the company that will affix the registered National Safety Mark number and install the equipment on to the truck chassis thus certifying the vehicle as complete and the company's registered number. Specify: Proof of registration with Transport Canada by the company affixing The National Safety Mark is to be supplied with the tender submission. Specify: Registered National Safety Mark Number TRAINING A factory representative shall provide training at the Municipality's location after delivery of the completed unit. REFERENCES Supply references for 5 municipal customers who have been using the specified Roll -Off / Tipping Frame system and the snow & ice control equipment offered for a minimum of two years. FORM OF TENDER 12 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Description Roll -off Transfer System Requirements Conform YES NO 1) Municipality: Contact Name: Phone #: 2 )Municipality: Contact Name: Phone #: 3) Municipality: Contact Name: Phone #: 4) Municipality: Contact Name: Phone #: 5) Municipality: Contact Name: Phone #: CHAINS ALL lift chains; tailgate chains and safety chains will be grade 70 proof coil plated with yellow zinc Dichromate. PAINT All bare steel surfaces shall be shot blasted and properly prepared for paint application Multi body transfer system tipping frame / Plow / Wing/ Harnesses shall be painted gloss black with Baril DCC -181 Monocot technology All paint shall be baked on. PINTLE PLATE Rear pintle plate with pintle hook required (PH 210 air) 40,000 kg rating with safety eyes on pintle plate Pintle plate to be drilled @ 25" (height from round FORM OF TENDER 13 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO License plate bracket and lamp located on pintle plate. Back alarm installed on top passenger side of pintle plate. Remove OEM chassis tail -lights and return to the Municipality. Body builder to re -install chassis OEM, seven pin trailer plug (complete with plastic housing and cover to minimize corrosion) as well as air glad hands in rear pintle plate. In cab air brake controller — trailer tow package Including seven wire trailer plug with flat connectors, no slice connection to chassis wiring, located in pintle plate with relay board and separate circuit. Two (2), Class three receivers installed at bottom of pintle plate complete with removable galvanized bumper fabricated from approximately 5" square tubing to reduce damage to rear lighting from backing. Including a removable rubber flap to reduce air flow during direct liquid applications. IDENTIFICATION Each removable body component shall all be labeled with flame cut ID tags showing the Municipality's unit number that will be provided to the successful bidder. FRONT MOUNT HYDRAULIC PUMP The hydraulic pump supplied shall be a front mounted, engine crankshaft driven Sauer-Danfoss 100cc variable displacement / load sense pump (P/N 83028235) designed to work with the hydraulic system. The hydraulic system shall have an in -cab low oil level indicator with warning light & buzzer. The hydraulic system shall have an in -cab Bosch -Rexroth Low Oil Over Ride system located in the operator's console. HYDRAULIC VALVES & HOSES Sauer-Danfoss PVG32 hydraulic valves for each plow, wing, tipping frame and body functions Hydraulic valves to be stackable and enclosed in a stainless steel enclosure. Valve enclosure to be mounted back -of -cab, directly behind the driver's side, above the frame rails. The valve stack will be comprised of individual load sense working sections mounted in a raised position behind the chassis cab integral with wing harness and oil reservoir. ALL hydraulic hoses will be properly routed and secured to eliminate abrasion; protective covering will be applied at all potential wear points. All hydraulic hoses must be Eaton Aeroquip Bruiser FC735 orequal. A stainless steel hose hanger will be supplied HYDRAULIC CYLINDERS FORM OF TENDER 14 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO All hydraulic cylinders shall be in compliance with: a. Rated at 3000 psi minimum working pressure b. Rod material Stelmi 200 HR .001 thick chrome layer induction hardened to 1045ksi c. Cylinder seals shall be Hallite d. All porting shall be SAE O -Ring ports Part number and date code to be stamped into the outside of the barrel HYDRAULIC QUICK DISCONNECTS The quick disconnects for plow, front harness and wing shall be uniquely identified for ease of use and to prevent improper cross connections. All hydraulic fittings for plow and wing shall be installed on a removable steel bulk head. Connect or disconnect shall be one hand direct push or pull. Couplers shall be Safeway S70 series. HYDRAULIC OIL RESERVOIR Oil reservoir mounted integral with rear wing harness in a raised position behind the chassis cab, 30 U.S. gallon capacity (minimum), 3/16" pickled and oiled steel, welded oil tight. Reservoir to have a weather proof screw down filler/breather cap with fine mesh screen and provisions for clean out by hand. A removable magnetic trap shall be supplied. The oil return port shall be fitted with a diffuser to prevent turbulence and foaming of oil on the inside of the reservoir. Oil level (site gauge) and temperature gauge shall be supplied with this unit. Hydraulic filter element for both pressure and return lines to both have spin on filter assembly with 10 micron absolute. Oil shut off valve to be installed. Low hydraulic oil indicator with in cab warning light ELECTRONICS & LIGHTING There shall be no cutting or splicing into the chassis OEM wiring system by the installer of the snow & ice control equipment. All connections shall be either direct plug in to the chassis OEM supplied connection or a relay board shall be installed with an entire separate circuit run. All wiring harness for the Roll -off Transfer System and body attachments shall be modular Grote Ultra Blue Seal system. NO EXCEPTIONS. Dielectric grease shall applied at all connection points Junction boxes shall be sealed weather tight and mounted in a raised position above the chassis frame rails and behind the chassis cab. Lighting switches shall be backlit functionally labelled, two or three position paddle switches. FORM OF TENDER 15 Specifications for Roll-Off Design Tipping Frame with various specified bodies Item A Roll-off Transfer System Conform Description Requirements YES NO Stinger out audible warning indicator and warning light shall be located in the switch console. An in-cab, nine (9) paddle switches with twelve (12) functions, lighted and function labeled console is required for body lighting functions. The entire electrical system shall be free of fuses. Electrical connection to the switch consul shall be one connection direct plug in. Specific layout and design of the all aftermarket switches and/or switch console (if required) shall be discussed and determined during the pre-build meeting. Plow lights shall be direct plug in to the OEM chassis plow light connection or a relay and separate harness shall be installed. A Whelen Responder mini- light bar (P/N RDLPPAB DUO LED) shall be mounted on a pedestal approx. 12" above the cab and set forward to ensure clearance for roll on/off bodies and material. Total height not exceed 12ft. All work lamps shall be HEATED LED where applicable A HEATED LED work light will be mounted on the top of the hydraulic oil tank on a separate switch to provide rear supplemental lighting during body load in /unloadin . A Sprague Road Watch temperature sensor system interfaced with spreader controls and mounted on driver's side chassis mirror via aluminum mounting bracket. Camera system with heated shutter camera and in cab colored monitor; single camera head system mounted to the driver's side rear stainless light cluster to provide visibility for loading unloading body attachments. IN CAB CONTROLS FORM OF TENDER 16 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO The in -cab material spreader control shall be a Dickey -john Control Point with 4 -section valve for granular, pre -wet and future anti -icing (DLA) functions. Closed Loop Ground Spreader) Specify Make & Model: Three section pulse width modulated valve for operation of spinner/conveyor/pre-wet functions In addition to the return line filter there shall also be a second spin on filter assembly on the pressure side of the hydraulic system with 3 micron element Calibration keyboard for Dickey -John spreader control Dickey -John system shall include Dickey -John camera system with Monitor display on Dickey -John spreader control screen. Spreader control will have capability for both granular and liquid automated control Road watch air and road temperature integrated with Dickey -John monitor, display on control screen Controls for all plow/ wing & multi body transfer system shall be proportional featherable air controls In -cab controls for all valve functions, spreader control and aftermarket switches will be installed in a custom swivel enclosure and pedestal as approved by the Municipality. Shall be modular in design for ease of installation and service. Wiring and connectors shall be keyed and colour coded throughout. All control system electrical wiring shall be concealed. Primary controls for the Multi Body Transfer System cable, tilt and stinger out/in functions shall be incorporated into the control centre. The in -cab layout shall be determined with the Municipality during pre -construction and cab layout meetings. Electrical junction box located inside chassis cab on rear wall of cab A Lexan removable panel shall fully protect the after -market in -cab junction box @ rear of cab wall from inadvertent contact. TIPPING FRAME Viking model RP138 or equivalent approved by the Municipality. Frame/body must be able to be raised without disconnection of electrical and hydraulics. 1 '/2" lock pins on each side to prevent horizontal movement of the body attachments on the tipping frame. FORM OF TENDER 17 Specifications for Roll -Off Design Tipping Frame with various specified bodies Item A Roll -off Transfer System Conform Description Requirements YES NO Lock operated manually from front driver's side, with the actuation locking both sides. All warning labels clearly visible from the normal operating locations. Reinforced main frame will be 4" x 8" x 3/8" x 187.5". The hydraulically extendable tail will be 3" x 7" x 3/8" x 96". Frame equipped with four, 4" outside rollers. Roller cable will be 7/8" diameter 8x36 IWRC c/w safety hook. Cable sheaves will be 8-7/8" diameter w/ bronze bushings on a 2" shaft. The LH and RH hoisting anchor pins must be 2.5" x 11.75". The front stop blocks will be 2" 44W plate 13 5/8" x 3 11/16" welded 100% to main frame. The tilt hinge will be a P250 model. The saddle weldments will be 1/2" 44W formed plate reinforced with 3/4" x 4" flat bar. There will be two 5" x 72" single stage double acting lift cylinders located outboard of LH and RH chassis frame rails. The hydraulic stinger cylinder must be 2" x 50" double acting. There will be one cable cylinder 40 ton single stage double acting 8" x 65" with a rated operating pressure of 2700psi. Cylinder must have flange mounted counterbalance valve and the rod must be retracted when body's are on the tipping frame Dual LH and RH safety prop stored on main frame rails and must pin onto cylinder rod to act as positive cylinder locks. All hydraulic functions hard plumbed using 304 stainless steel tubing through the tipping frame and along the chassis Lighting shall comply with FMVSS/CMVSS 108 requirements and be LED complete with integrated Deustch connectors. There shall be a rear LH and RH light clusters in 304L stainless steel enclosures complete with grommet mounted 4" LED lights as follows on each side: Two (2) stop, tail, turn Two (2) backup Two 2 work / flood lights on a separate switch 2" grommet style clearance lights mounted mid body both left and right side on the chassis frame mounted aluminum fenders Chassis frame mounted plastic fenders over rear dual wheels with stainless steel mounting brackets. Complete with the ability for removal of fenders and bracket posts for vehicle wheel maintenance. Anti -sail mud Flaps, shall be provided as follows: Driver side fuel tank / Cab Access Step, one behind Passenger side cab access step, one behind Front of rear drive axles, one each side Rear of rear drive axles, below light cluster, one each side FORM OF TENDER 18 FORM OF TENDER 19 Conform Item B HYDRAULIC POWER TILT/DETACH FRONT PLOW HARNESS Description DETAILS Yes No GENERAL REQUIREMENTS Viking model VCL 50OHD or equivalent in compliance with the following specifications and approved by the Municipality. The front plow harness will tilt forward while attached to allow the chassis hood to tilt forward over centre of its pivots and stay open without the need of any additional supports. All existing Municipality owned snow plows and associated components shall be directly attachable to the front harness without the need for any modifications either to the harness or to the Municipality owned existing Viking Cives snow plows. The harness tilt and return function will be performed by the operator from inside the cab. Removable portion of the front harness with plow and wing attached shall be fully removable or attachable as one complete assembly. Swing arm: The male swing arm to be rotated on the shaft, and the hub ends are to be guided by four anti -friction polymer discs in the mounting bracket. The swing arm is to be operated by two double acting hydraulic cylinders complete with: a. Piston diameter 2 1/2" b. Piston rod diameter 1-1/18" c. Stroke 6" These cylinders shall permit the front harness to tilt forward by disengaging the top and engaging the bottom hydraulic operated lock pins. Hydraulic locking shall be achieved by two double acting, hydraulic cylinders with chrome piston rods. One cylinder shall provide upper locking and the other cylinder shall perform the lower locking function. The lock cylinder controls shall be enclosed in a weather tight stainless steel enclosure mounted in a position to allow the operator visibility of the hydraulic lock pins while performing the lock or unlock function The front plate will be one solid piece of 3/8 inch steel plate with cutout of sufficient size to allow cooling of the chassis radiator. Overall height of the front plate will be 49 inches with a 5.25 inch 900 degree bend at the bottom. Overall height of the front plate will be 49 inches with a 5.25 inch 900 degree bend at the bottom. Right and left side plates, 15 3/4" maximum width by 49 1/4" high 3/8" plate welded to the front plate. FORM OF TENDER 19 FORM OF TENDER 20 Conform Item B HYDRAULIC POWER TILT/DETACH FRONT PLOW HARNESS Description DETAILS Yes No Upper cross channel 6" by 52" 13 lbs./ft. welded to the right and left side plate End plate located on upper cross channel 1/2" material 12" x 6" to provide upper mounting location for wing front post 1/2" steel plate pump and tilt cylinder mounting bracket welded to the cheek plate assembly, 24 1/4" wide by 18 1/2". Cheek plates will be specified to suite chassis frame rails, 1/2" steel plate and will extend back along the chassis frame rails as far as possible. Cheek plates flame cut from 44W steel plate. Fasteners attaching cheek plates to the chassis frame rails will be minimum grade 8 N.C. hex head bolts Two pairs of drive ears 100% welded to the front plate spaced at standard 30 1/2" centers Three sets of plow drive bar connection holes located in drive ears height to lower drive connection 19" mounted with truck empty Quick -tack hitch pockets bolted to drive ears Hydraulic plow lift cylinder, double acting 4" diameter with 10" stroke, cylinder rod chrome plated Plow lift yoke 3/4" steel plate, braced with two 1/4" x 2" flat bar diagonal braces. Two mounting locations in lift yoke to provide location for mounting of plow hydraulic lift cylinder in winter operating position and stored summer position Mounting plates for plow lift cylinder lift yoke and lift yoke braces all 1/2" steel plate 100% welded to front plate. Two HEATED LED plow lights with high and low beam and built in integral directional turn signal lights with switch in cab Two HEATED LED spot lights to be installed on a height adjustable brackets and facing forward for additional lighting during night time operations. These lights to be mounted on the passenger's side of the front harness. Lift yoke brace mounting plates positioned to provide minimum 23.5" span. Hydraulic connections located at front of harness drivers side and offset at approximately 45 degrees toward road side A driver's side foot access step, attached to the tail plate shall be supplied. A license plate bracket shall be installed on the front side of the above specified access step. 70 Proof coil lift chain to be supplied FORM OF TENDER 20 Item C SIDE PLOW WING HARNESS Conform Description Details YES NO GENERAL REQUIREMENTS These specifications describe a cable operated wing harness, with the ability to perform a high winging / shelving operation. Viking Model 350SCL or equivalent in compliance with these specifications. The wing harness shall be of heavy construction to sustain snow plowingoperations under severe conditions Bottom of wing tower shall be protected by shoe, and shall have a ground clearance of 14" minimum, truck empty. The spacing of the holes in the slides for connecting the wing braces shall be approximately 17". Approved size of ram controlling the front end of wing shall be 3" dia. x 30" stroke approx. with a cable and sheave assembly. Approved size of ram controlling the rear end of wing shall be 3" dia. x 30" stroke approx. cylinder, with a cable and sheave assembly Approved size of ram controlling wing brace slide shall be 3" dia. x 36" stroke approx. and shall be double acting H draulic cylinder piston rods shall be hard chrome platted The wing tower shall be of a heavy construction and bolted to the right side of the truck chassis Wing tower shall be of 10" channel construction with a 25 degree offset and its mountings shall be sufficient to sustain snow plowing operations under severe conditions. One pipe brace 2 3/4" diameter shall connect the bottom of the wing tower and the truck chassis near the forward mount of the right rear springs to reduce the shock of the truck frame. The rear wing tower shall be heavily braced and gusseted to the frame Cheek plate For maximum strength two channels shall be used to form a triangular support integral with the rear post The first channel shall be 4" x 66 1/2" 13.8 Ib/ft slopping diagonal brace The second channel shall be 4" x 40" 13.8 Ib/ft horizontal brace bolted to the chassis rails and welded to the brace box. Two triangular stiffeners shall be incorporated into the assembly All sheave pins shall be provided with oil impregnated bronze bearing and grease fitting A safety chain (grade 70) shall be provided for securing wing when not in use. Guide bars to contain the rear wing slide shall be welded 100% from the bottom up 2 feet The front post shall be fabricated of 8" minimum I Beam 18.4 lbs/ft. Specify: FORM OF TENDER 21 Item C SIDE PLOW WING HARNESS Conform Description Details YES NO The 81 beam front post shall be triple certified in compliance with G40.21 manufactured from 50W steel minimum Front trip hinge with internal wire trip spring, 7" minimum width Rear wing brace slide fully cable operated Two (2) HEATED LED wing spot lights shall be supplied and installed. One (1) to illuminate the front of the wing and one (1) to illuminate the rear of the wing. One (1) Convex mirrors 10" mounted on front wing post. Two (2) adjustable, hydraulic needle valves shall be installed to control the rate of the up/down speeds for the rear of the wing. AEON RUBBER HELPER The front chassis suspension shall incorporate an Aeon rubber helper spring installed on the passenger's side to prevent chassis sag when the wing is in the raised position. CROSS MEMBER Chassis reinforcement located approximately 10" behind cab between chassis frame rails, designed to withstand forces exerted during a winging operation Consisting of two cross members 8" with 3" 90 degree bend at top and bottom, 30" wide Four frame plates two top side and two bottom side 22" long by12" wide with 3" 90 degree bend. Frame plates 100% welded to cross members, cross members welded 100% back to back and assembly bolted to chassis frame rails with grade 8 Hex head bolts All fabricated from structural steel plate 44W 65-90 KSI tensile strength, 44 KSI minimum yield point FORM OF TENDER 22 Item D STEEL ONE-WAY FRONT PLOW w/ HYDRAULIC TILT Conform Description MOLDBOARD Details YES NO PLOW GENERAL REQUIREMENTS These specifications describe a One -Way steel snowplow with one way style compression safety trip mechanism and hydraulic tilting moldboard. Viking Model VCL 135HSE9 or equivalent approved by the Municipality Moldboard shall be hydraulically adjustable from within the cab via a featherable control to achieve various attack angles. An additional double acting valve shall be incorporated into the main valve stack for this function. Overall width: 14'4" Intake height: 35" Discharge height: 64" Path Cleared: 9'3" @ 37 degrees Cutting edge: 11' The moldboard shall be fabricated from 10 ga. steel The weight of the plow shall range from 2,100 to 2,300 lbs. and shall be constructed to prevent the accumulation of water in any area. The plow shall have a hood extending 18" past the vertical centre line, in normal operating positions. All ribs shall be of one piece construction 100% welded both sides to the moldboard. The top edge of the moldboard shall be welded 100% to the ribs. The top rail of the moldboard shall be manufactured of 2'/2" x 2'/2" angle iron and welded securely to the ribs and moldboard with a continuous bead. All other welds must also be 100%. The moldboard shall be pivoted to allow tilting in different positions. Male end of adjusting brace assembly to be solid steel. Both male and female ends shall have 5/8" mounting pins. The female end shall be at the top to prevent the accumulation of water. Holes in drive bars for push frame shall be 1 '/4" diameter. The distance from the centre line of the holes to the end of the drive bar shall be 1 '/2". There shall be eight vertical ribs, 3'/2" high by 3/8" thick. Minimum weld between the moldboard and rib shall be 100% weld each side. FORM OF TENDER 23 Item D STEEL ONE-WAY FRONT PLOW w/ HYDRAULIC TILT Conform Description MOLDBOARD Details YES NO The bottom rail on the moldboard shall be 5" x 3" x'/2" angle below with a 3" x 2" x 3/8" gussets shall be welded between the two legs of the bottom angle, between each bolt hole, except for the two sets of end holes and between two holes in the middle of the moldboard. The moldboard shall be continuously welded to the bottom rails. The moldboard shall be designed for use with M.T.O. cutting edge ES -505 and with the M.T.O. standard nose piece ES -507. The cutting edge and nose piece shall be supplied. Moldboard shall have a total bearing area (pin dia. times web thickness times number of webs involved) or 4'/2" square inches minimum at the point where the drive links attach. Trip links safety mechanism shall be incorporated the blade mechanism must return to the normal plowing position automatically. Trip springs must be secured with lock nuts. Two separate lift chains shall be used and these shall pick up on the drive frame at points approximately 48" apart. These lift chains shall be 3/8" dia. minimum. The height of the shoes shall be adjustable as shown on M.T.O. ES -521. Height adjustable one way snow plow shoe holder. The shoes shall oscillate. The moldboard shall be formed in the shape of a smooth curve. The horizontal distance from the discharge end of the plow blade to the discharge end of the moldboard shall be 24" minimum. A sturdy eye 1/2" thickness shall be provided at the centre of gravity for handling of the moldboard. A'/2" x 18" full width rubber deflector shall be installed along the full width of the plow Two (2) fluorescent orange, 36" plow marker rods shall be installed A safety cable kit shall be installed to tie the plow moldboard to the plow push frame CUTTING EDGES, MOLDBOARD SHOES & CURB RUNNERS One standard cutting edge - 1/2" x 8" x 132" Two (2) standard moldboard shoes shall be fitted Two (2) standard skid shoes shall be fitted FORM OF TENDER 24 Item E Description SIDE PLOW WING WITH HORIZONTAL WING POSITIONER Details Conform YES NO Viking model VCL144WHD-HP or equivalent approved by the Municipality. Overall length 12 feet. Inside intake height 29". Outside discharge height 39" Two drive ribs for connecting the wing brace shall be provided The drive ribs shall be located approximately 8"6" and 1010" from the nose end of the wing. The plate for mounting the wing to the wing post shall be 1" thick. The mounting hole shall be far enough from the edge of the plate to Avoid failure in this area Lower wing angle shall be 6" X 4" X 3/4". The mounting of the nose end of the wing to the wing post shall be by means of a hinge and rectangle spring, to allow tipping over the wing Two adjustable wing braces shall be supplied The upper brace shall be of a stock release type, including a spring retraction. The spring shall provide adequate stability of the wing in normal operating conditions, and shall retract the wing from tip -over position. The distance between the center of the mounting holes of the wing Braces shall be as follows Upper brace — Extended 90" C.C. Collapsed 60" C.C. Extended distances shall be measured with spring fully retracted Collapsed 58" C.C. One spare pin for adjusting the wing braces shall be supplied with each Brace. The top edge of the wing shall be boxed in and welded 100% to the ribs and the moldboards so as to avoid all pockets One (1) fluorescent orange, 36" plow marker rod shall be installed CUTTING EDGES, MOLDBOARD SHOES & CURB RUNNERS One standard cutting edge —'/2" x 8" x 132" One 1 standard moldboard shoe shall be fitted One 1 standard curb runner shall be fitted HORIZONTAL WING POSITIONER The side wing shall incorporate a "Travel" position, locating the wing parallel to the chassis in the stored carrying position This position shall reduce the overall width of the chassis and wing assembly, providing an unobstructed view out the side window The front of the wing shall clear the top of the front tire and the rear of the wing shall be below the side window when in the "Travel" mode FORM OF TENDER 25 Item E SIDE PLOW WING WITH HORIZONTAL WING POSITIONER Conform Description Details Conform GENERAL YES NO This function shall be hydraulically activated and controlled from RPSH138 or equivalent compatible with the Roll -off Transfer within the cab System as described. The unit shall have steel construction, with An additional D.A. valve section shall be installed in the valve left hand side LHS & right hand side RHS spinner design. bank to operate this function within cab feather air control SIZING, VOLUME AND DIMENSIONS The drive rib assembly shall be mounted on an upper and lower horizontal slide assembly CONSTRUCTION DETAILS The drive rib assembly slide shall be powered by a single stage, 10 gauge Corten construction D.A. hydraulic cylinder Continuous 100 percent welding inside and out The wing positioning device will be an integral part of the wing Hardwood side boards 2" x 10" painted Black assembly Body to be constructed from one piece head sheet and side Bolt -on or add-on device will not be acceptable panels. Item F Roll -off Design Conform Description U -Body Material Spreader BODY Requirements YES NO GENERAL This unit will be a front unloading "U" hopper design Viking RPSH138 or equivalent compatible with the Roll -off Transfer System as described. The unit shall have steel construction, with left hand side LHS & right hand side RHS spinner design. SIZING, VOLUME AND DIMENSIONS Overall length: 15.5 feet Water Level: 9.5 cubic yards (13.0 cubic yards with sideboards) CONSTRUCTION DETAILS 10 gauge Corten construction Continuous 100 percent welding inside and out Hardwood side boards 2" x 10" painted Black Body to be constructed from one piece head sheet and side panels. Body access ladder located at the rear curb side of body and to be manufactured from 5083-H321 aluminum. The first step to be a maximum of 24" from flat ground level. All fasteners used for body assembly and attachment shall be stainless steel except where tensile strength requirements are prohibitive. Air trip tailgate shall allow of ease of material unload and permit 160 degree opening without contacting the body with the body in the maximum raised position. Complete with 30/30 brake chambers. A shovel holder shall be installed on the driver's front side and to be manufactured from 5083-H321 aluminum. REAR LIGHTING Grote Ultra Blue Seal modular lighting system FORM OF TENDER 26 Item F Roll -off Design Conform YES NO Description U -Body Material Spreader BODY Requirements Dual corner post light brackets, removable, raised lights c/w LED lamps - 7" red stop/turn, 4" tail, 4" Blue Strobe for LHS & 4" Amber Strobe RHS. Each to have a HEATED LED flood light tied into the revise circuit of the transmission. Corner post bracket arms and light housings to be manufactured from 5083-H321 aluminum. Two (2) Blue, six (6) inch, oval LED flashing lights mounted in upper body Two (2) Amber, six (6) inch, oval LED flashing lights mounted in upper body Upper 3 -in -a -row red clearance lights MAIN CONVEYOR The main conveyor centered and recessed along the length of the dump floor. Conveyor chain self-cleaning D667 pintle type with a minimum tensile strength of 30,000 PSI. Cross flights 3/8" x 1 '/2" welded to every second link (approx. 4.5" spacing) All conveyor flights 100% fully welded to the chain links. Drive and idler shafts must be 2" diameter minimum. Planetary drive for main conveyor. Drive motor complete with integral built in speed sensor fully immersed in hydraulic oil. Flow control gate between main and cross conveyor screw adjustable by hand crank from driver's side of dump body with level indicator clearly visible from the position of adjustment. Underside of main conveyor complete with full length 1/2" thick polyethylene guard with wash out opening to prevent material spillage on to chassis and frame components. Main conveyor tensioning system with ram adjusters. Cross Conveyor Single, rubber belt, reversible design cross conveyor system shall draw material from the centre main conveyor to either side of the vehicle. Rubber belt to be high temperature rated RHS & LHS material chutes Fitted with removable safety guards. Conveyor frame work fabricated from 304L stainless steel, and fully protected with guards. There shall be a hose connection for connecting a flushing hose in order to flush the cross conveyor system Side Spinners LHS front spinners to spread ahead of the rear drive wheels. Spinner assembly to be spring assist flip up design to allow for loading or off-loading directly from the ground level. FORM OF TENDER 27 Item F Description Roll -off Design U -Body Material Spreader BODY Requirements Conform YES NO The spinner shall be 18" polyurethane disc with curved flights, height adjustable from 20 to 28" below the mounting surface of the body. Spinner chutes to be 304L stainless steel, ploy lined and include chain adjustment Spinner assembly shall be removable and include anti -caking devices. Shall include a HEATED LED spot light for each spinner assembly. Electric, Air and Hydraulic Connections All hydraulic and air connections shall be made with quick -connect connectors, located directly behind the driver's side of the chassis cab, and include dead head storage locations when not in use. Electric connections shall be made with EZ connector magnetic connector directly behind the driver's side of the chassis cab, and include dead head storage locations when not in use. PAINT The dump body will be shot blasted prior to primer / paint The body will be painted red in colour.- N5994EF Primer, Chromate Epoxy CR2580 Dupont Zinc Coating, Organic Zinc PPG 594601 Paint, Dupont Imron Elite 2" reflective conspicuity tape along lower body sides from front to back and across lower rear of tailgate. MATERIAL SCREENS Heavy duty construction, central I beam. Cross supports to I beam must be angled to prevent material accumulation. Qty six 6 sections and easily removable, steel construction. Screen openings 3 in. by 3 in. approx. Wire size must be 3/8 in. minimum. Screens must not prevent the tailgate from opening at any time. FORM OF TENDER 28 Item G Roll -off Conform Description High Tensile Construction Dump Body Requirements YES NO GENERAL REQUIREMENTS High Tensile contractors dump body RPDB138 or equivalent approved by the Municipality. Water Level Capacity 13.3 cubic yards, with 10" sideboard level capacity of 17 cubic yards 2" x 10" hardwood sideboards shall be included, painted black Outside dump body width shall be 96" maximum in order to leave 3" on either side for Tarp Arms and the Tailgate when pinned open Overall inside width will be a minimum 90 " measured above the chamfered bottom floor corners Sides shall be 36" high with pockets for 10" side boards Sloped rub rails Double acting rear tailgate when in top hinge dump mode shall freely allow the tailgate to swing freely without making contact with the body given the high dump angle of the unit and the drag of the ate over unloaded material piles. Front wall vertical height from floor shall be 60 inches Uni-bodyconstruction, continuous 100% welding inside and out High tensile construction, floor, sides, tailgate and front head all 360-475 Brinell, tensile strength 180,000 - 203,000 PSI — HARDOX 450 steel. Floor 1/4" sides, tailgate and front head all 3/16" thick Long sills made of Domex 100 to suite tipping frame Two (2) shovel holders driver's side & passenger's side, exterior of body front head. Manufactured from 5083-H321 aluminum. Access to view inside the dump body shall be gained by folding ladder mounted to the LH front side of the dump body. Manufactured from 5083-H321 aluminum. Tailgate shall manually unlock and swing towards the curbside for manual opening whether on or off the chassis. Dual functionality swing up for dump and swing around to curbside and latch against outside of body to allow the tailgate to remain in the open position Asphalt gate in tailgate with leaver type operating mechanism. Air power tarp assembly, with 1 '/2" x 2'/2" fabricated dog leg arms Mesh cover. Two air cylinder's cold weather rated, 4" x 14" mounted on body sides, one right side and one left side Tarp arms and air cylinder mounting brackets to be manufactured from 5083-H321 aluminum. Tarp activated by in cab control. Exhaust from air cylinders shall be exhausted into chassis cab to prevent salt damage to cylinders FORM OF TENDER 29 Item G Roll-off Conform Description High Tensile Construction Dump Body Requirements YES NO Connections for air & lighting shall be made with EZ connector (magnetic) for electrical. Suitable deadhead connection points shall be installed to protect the lines when the bin is removed from the truck. Each rear body corner post to have in rubber grommets: • Two (2) Grote LED 6" oval combination stop, tail, turn, back-up lights. • One (1) Grote LED 6" oval amber strobe light LHS & RHS (located above other lights) • One 1 Grote LED 2" side facing LED clearance light 2" reflective conspicuity tape along lower body sides from front to back and across lower rear of tailgate. PAINT The dump body will be shot blasted prior to primer / paint Primer, Chromate Epoxy CR2580 Dupont Zinc Coating, Organic Zinc PPG 594601 Paint, Dupont Imron Elite The body will be painted red in colour. Municipality to supply paint code to successful bidder. FORM OF TENDER 30 Item H Roll -off Conform Description Anti -ice / Direct Liquid Application BODY Requirements YES NO GENERAL REQUIREMENTS This specification is for the supply of a roll on, roll off direct liquid application (DLA) unit for multi -lane brine application. During summer months, this unit will be used and capable of fresh water applications for various watering functions. . All hardware and fasteners must be stainless steel. 2" reflective conspicuity tape along lower body sides from front to back and across lower rear of frame. The DLA function pump will be enclosed in the rear stainless cabinet and the flusher function pump will be mounted on the frame in front of the liquid storage tank and will be removable for the off season The DLA unit shall be a complete roll on, roll off component to be used on the previously indicated Multi -body Transfer System. The use of support legs is not permitted and shall be off loaded and stored at ground level. The frame assembly shall be galvanized. The unit shall be designed to load or unload from the multi body transfer system only when empty. Full width steel tubing frame to support a supplied double sided "warning anti icing" sign above this stainless steel enclosure. The sign shall be approximately 5 feet wide by 3 feet high stating the units function mounted at the rear. Provision shall be made to accommodate the seasonal changing of the sign in accordance with the function undertaken. Liquid tank shall 2,600 US gallons (minimum) and be a horizontal elliptical poly tank design with molded -in baffles as well as incorporating Baffle Balls (approx.. 1 per 10 gallons) as required for the tank volume. Built-in ability shall be provided to allow simple, quick, and efficient flushing of the liquid supply system. The flush system shall be on -board and include a 10 US gallon flush liquid reservoir. The flush system shall provide the ability to flush the DLA pump assembly and the rear spray boom nozzles. Three lane DLA spray boom with nozzles shall be mounted at the rear of the unit. The rear spray boom shall be quick detachable as one assembly Rear spray assembly shall be spring assist lift to the raised position to allow for unloading/loading of the anti -icing unit from the multi transfer system tipping frame. FORM OF TENDER 31 Item H Roll -off Conform Description Anti -ice / Direct Liquid Application BODY Requirements YES NO Operation from inside the chassis cab shall be able to independently select one, two, or three lane coverage, right lane only, left lane only, centre lane directly behind truck only or any combination of three lanes at the same time. Electric ball valves shall direct liquid flow to the appropriate boom. Main boom shall be 75" in width and each vertical side boom shall be 26" high. Booms shall be 304 stainless piping. Main boom shall include 12 and side booms 6 each clip on nozzle assemblies secured by double wire clamps. Stainless nozzle tips shall be changeable to match required flow and shall be a proven design for DLA brine roadway application. Nozzles positioned to provide the spread width/pattern required. There shall be no welds on the stainless spray booms Vertical side booms and main boom shall be one integral assembly. Boom shall not sway when mounted and in operation. Mounting clamps shall be rubberized to reduce vibration Main boom and left and right vertical side booms shall all be have independent liquid feed and check valves Protective 1/2" thick rubber spray flap mounted behind the spray boom on the rear galvanized bumper and shall be easily removable during non -DLA functions. System shall be set up to provide 60/80/100 LPLKM (liters per lane kilometer) application rates at speeds up to 60 km/h. Above rates to be reviewed with the successful bidder after award of tender Single positive pump shall be a centrifugal stainless steel pump close coupled to a hydraulic motor. The DLA system shall include a pressure relief valve for liquid component protection. A liquid filled pressure gauge shall be included in-line to monitor liquids stem pressure. Liquid system shall incorporate a pneumatic safety shut-off valve. A rear mounted hose reel c/w 1" x 100' rubber ( 3000 PSI RATING) hose and adjustable hand nozzle air over hydraulic hose reel operation, with minimum 1" swivel elbow and inlet port fitting will be provided with an isolator ball valve. Hose and reel to be stored within the stainless steel enclosure, located at the rear of the DLA unit (curbside). To include a custom rear mount stainless steel enclosure approximately 24" high x 32" deep x 60" wide, complete with a single stainless steel roll -up door extending the full enclosure width. FORM OF TENDER 32 Item H Roll -off Conform Description Anti -ice / Direct Liquid Application BODY Requirements YES NO Rubber padded steel stops will be built into the tank support frame to prevent "front to back" and "side to side" tank shift All hosing and wires to be wrapped with brine/solvent repellent loom to extend the life of hoses and wires. Hydraulic connections between the truck and the skid to be made with matching quick connectors. Off -set hydraulic coupler pairings to prevent incorrect connections. Control valves used with this system will be compatible with the truck mounted, load sense hydraulic system type with "O" ring ports. All relief valves will be externally adjustable. Inlet section porting will be #16 with # 20 outlet porting. Inlet section to provide power beyond capabilities. Valve wiring to the Electronic Liquid Controller must be built, wired uninterrupted and approved by the Electronic Liquid Controller manufacturer. The valve for the DLA to incorporate a manual over -ride feature Anti -Ice (DLA) unit designed to apply constant application of liquid product to road surface regardless of varying vehicle speeds. The DLA electrical connections to the cab and chassis shall be made directly at the LH front of the unit. No connections will be made at the pintle plate. The use of EZ connector for all electrical connections is preferred. Consideration shall be made to deadhead and protect all electrical connections, lines and fittings. LIQUID TANK Tank and spray system to be compatible with a variety of deicing solutions including, but not limited to sodium chloride, calcium chloride, magnesium chloride, potassium acetate and CMA. Tank walls to be translucent for level viewing and to be equipped withgallon/capacity indicators. Integrally molded -in legs on tank will provide rigid mounting on skid and incorporate inlaid locators for metal band type tie downs. Tank to be designed for use in mobile anti -icing operations and shall have a low center of gravity. To have a 2600 gallon, rotationally molded polyethylene, UV protected one piece tank with single 16" thread top covers and removable center for easy access to inside of tank. For consistent spraying during stopping and starting the tank will have a), two inch (2") pickup (suction) outlet at the pump. DLA LIQUID PUMP The DLA liquid pump to be a cast iron centrifugal type. Impellor to be cast iron with 416 stainless steel shaft driven by a hydraulic motor direct coupled to the pump. FORM OF TENDER 33 Item H Roll -off Conform Description Anti -ice / Direct Liquid Application BODY Requirements YES NO 200 GPM discharge rating with 2" NPT inlet and 1-1/2" NPT outlet port. Pump housing to have integral drain ports with plugs. PLUMBING AND HARDWARE System to include two inch (2") polypropylene quick fill and discharge ports with shut-off ball valve and integral cam locks. Fill and discharge ports to be clearly labeled and colour coded. Blank cam lock plugs to keep inlets clean will be supplied. Pressurized brine fill hoses will be plumbed through ball valves to the lower the tank inlets. Via isolator ball valves). Quick fill poly tube elbows to be mounted at least 9" from the top of the two tank fill ports to prevent siphoning. There shall be a drain on fill line. Pressure connections to be standard port 2" flange clamp connectors to prevent leakage. All clamps and spray system mounting hardware to be 304 stainless steel. Glass filled poly -propylene plumbing is to be used. System is to incorporate plumbing for pressurized loading and unloading. All hydraulic and electrical lines shall have "like" connections attached to steel frame to connect all lines when unit is stored and not in use in ensure cleanliness of fittings. Shall include a ball valve and tee for flow meter calibration on drivers side spray bar REAR LIGHTING The following below lighting must be supplied located in the right and left side rear of the stainless steel protective enclosure Total of two one each side 4" round amber LED strobe Total of two one each side 4" round blue LED strobe Total of six three each side 4" round LED stop/turn/tail FORM OF TENDER 34 MANDATORY REQUIREMENT Note: This form must be completed and submitted with the Bid or the submission will be subject to rejection. SUPPLY AND DELIVERY OF ONE ROLL -OFF STYLE DUMP TRUCK FOR WINTER MAINTENANCE ACTIVITIES AND ASSOCIATED COMPONENTS, BODIES AND ATTACHMENTS SPECIFICATIONS AND CONFIRMATION Name of Company / Bidder Item A: Roll -off Transfer System Body Make: Model: Weight: kgs State Delivery Time in Weeks: Item B: Hydraulic Power Tilt/Detach Front Plow Harness Make: Model: Weight: kgs State Delivery Time in Weeks: Item C: Side Wing Harness Make: Model: Weight: kgs State Delivery Time in Weeks: Item D: Steel Front Snow Plow Make: Model: Weight: kgs State Delivery Time in Weeks: Item E: Side Wing Plow w/ Horizontal Positioner Make: Model: Weight: kgs State Delivery Time in Weeks: Item F: Roll -off U -Body Material Spreader Body Make: Model: Empty Weight: kgs State Delivery Time in Weeks: Item G: Roll -off Anti Ice/Direct Liquid Application Body Make: Model: Empty Weight: kgs State Delivery Time in Weeks: Item H: Roll -off High Tensile Construction Dump Body Make: Model: Empty Weight: kgs State Delivery Time in Weeks: FORM OF TENDER 35 PART C SCHEDULE OF ITEMS AND PRICES Part A: Cab And Chassis $ Part B — Item A - Winter Control Equipment- Roll -off Transfer System Body $ Part B — Item B - Hydraulic Power Tilt/Detach Front Plow Harness $ Part B — Item C - Side Plow Wing Harness $ Part B — Item D - Steel One -Way Front Snow Plow $ Part B — Item E - Side Wing Plow w/ Horizontal Positioner $ Part B — Item F — Roll -off U -Body Material Spreader Body $ SUB TOTAL HST $ Total Tender Price $ Part B — Item G — Roll -off Anti Ice/Direct Liquid Application Body - PROVISIONAL $ +HST Part B — Item H - Roll -off High Tensile Construction Dump Body - PROVISIONAL $ +HST NOTE: For clarity the `Total Tender Price' excluding Provisional Items Part B — Item G and Part B — Item H will be utilized to determine the low bid. (As indicated in the Schedule of Items & Prices Table) 1/We offer at the total tendered price of $ /100 Dollars to supply the equipment identified above at the terms and conditions specified in the tender documents. I/We, the undersigned, agree to supply one tandem truck complete with winter control equipment as set out in the tendered specification and herby acknowledges and agrees to abide the terms and conditions of contracting with the municipality as laid out in the tender documents. The bidder herby acknowledges that the municipality will be the sole judge as to the adequacy and choice of equipment as determined by its evaluation based on municipal needs and budget. I/We propose to deliver the vehicle on or about (date). I/We will provide, to the municipality, a schedule showing the key milestones to track the progress of the vehicle to ensure the timely delivery of the vehicle. Signature of Bidder: Date: I/We have Authority to Bind the Corporation 1. Lowest or any quotation not necessarily accepted. 2. Complete Manufacturers literature and specification sheets shall accompany each quotation. 3. These specification sheets shall be completed and returned with the quotation form. 4. Price noted is inclusive of all applicable taxes (including but not limited to Tire and Air Conditioning Tax.) 5. Price noted is inclusive of all transport, float charges, etc. 6. Price noted is inclusive of all licensing and transfer charges 7. Price noted is inclusive of Load Weigh - Vehicle Safety Inspection Sticker VALUE ADDED OPTIONS PROVIDED AT NO ADDITIONAL COSTS FORM OF TENDER 36 The Bidder may list below (or attach) any additional options, value added services, or extended warranties which are included in the quoted prices that have not been identified in Section 2 Specifications & Compliance. No. Description Value 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ FORM OF TENDER 37 UPGRADES AND AVAILABLE OPTIONS The items identified in this table will not be considered during the evaluation process. The Bidder may list (or attach) any additional options, value added services, or extended warranties for consideration which are available for purchase. No. Description Unit Price 1 $ 2 $ 3 $ 4 $ 5 $ 6 $ 7 $ 8 $ 9 $ 10 $ FORM OF TENDER 38 NOTE: The successful bidder will be required to enter into agreement as outlined below Agreement To Supply One Tandem Truck Complete with Winter Control Equipment This agreement is to confirm the final Tender Price for the supply of one new 20XX , XXXXX(Make)XXXXXX, Tandem Truck complete with tendered equipment and attachments selected As specified is submitted by: Company Name Full Address & Postal Code Telephone Number As per tender submission dated XXXXXX, XXXXXXX, XX, 20XX all in accordance with the attached tender documents and specifications I / We hereby propose and agree to supply to the Municipality of Bayham the selected unit with the required accessory attachments for the following price: Delivery Date Price $ HST $ Total Quotation $ DATED at Mayor of the Corporation of the Municipality of Bayham this day of , 2019 Name & Position Name & Position CAO/Clerk of the Corporation of the Signature Signature Municipality of Bayham I/We have Authority to Bind the Corporation r"rtunity IS REPORT PHYSICAL SERVICES TO: Mayor & Members of Council FROM: Ed Roloson, Manager of Capital Projects — Water/Wastewater DATE: December 20, 2018 REPORT: PS -10/18 SUBJECT: CAPITAL ITEM NO. WW -4 WASTEWATER PUMP REPLACEMENT BACKGROUND Within the 2019-2028 capital budget staff outlined a four year program (WW -4, $125,000/yr) to replace submersible wastewater pumps at both the wastewater treatment plant and collection system pumping stations. On October 1, 2018 the Council of the Corporation of the Municipality of Bayham approved in principle the 2019-2028 capital budget. The majority of the subject pumps have reached end of useful life while benefiting from a proactive preventative maintenance program. The multi-year replacement program will insure equipment reliability, energy efficiency, system compliance, reduced maintenance, and mitigate pump failure. DISCUSSION In order to effectively comply with the requirements of the wastewater systems environmental compliance approval (ECA) staff are respectfully recommending replacing the pumps with the same rating as the existing pumps. This will eliminate the need for both mechanical and electrical alterations as well as ECA amendments. Capital Item No. WW -4 is funded through the wastewater reserve and will facilitate the replacement of nine new pumps while staying within the 2019 budget allocation. Nevtro Sales Inc., a Municipality of Bayham essential service provider within the quality management systems, provides the following quote: - Nevtro Sales Ltd. — supply and delivery of 9 new submersible wastewater pumps with a 12 month manufacture warranty = $107,391.46+HST The Municipality has successfully worked with Nevtro Sales Ltd. on numerous water and wastewater projects over the past 15 years. Nevtro is an authorized water/wastewater pump dealer and service provider for many of the surrounding municipalities and counties as well as the Ontario Clean Water agency. Staff have found their service to be consistent with projects being completed on time and on or below budget. Staff respectfully recommend moving forward with Capital Item No. WW -4 to expedite the pump order and avoid increased costs as anticipated in the first quarter of 2019. RECOMMENDATION THAT Report PS -10/18 re: Capital Item No. WW -4 - Wastewater Pump Replacement be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham authorize the purchase of nine new submersible wastewater pumps as quoted by Nevtro Sales Ltd. for a total of $107,391.46+HST. Respectfully Submitted by Ed Roloson Manager of Capital Projects — Water/Wastewater Operations Reviewed by: i ul S ipvya CAOilCI $Axxa� ;• PLANNING ACT 4 NOTICE OF THE ADOPTION OF OFFICIAL PLAN AMENDMENT NO. 24 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: D. EMERSON TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By -Law No. 2018-092 on the 15th day of November, 2018 in accordance with Section 17 of the PLANNING ACT. THE PURPOSE of the official plan amendment is to change the land use designation on approximately 1.9 ha (4.7 acres) of land from the "Open Space" and "Hazard Lands" designation to the "Residential" designation in the Official Plan of the Municipality of Bayham; which would allow residential use of the lands surplus to the needs of the Village of Vienna for future parks and open space uses and confirmed not to be hazardous by the Long Point Region Conservation Authority. The amendment applies to a portion of lands located at 55233 Light Line, Vienna. THE EFFECT of the amendment will accommodate a change in use of the subject lands from open space/hazard lands to residential in nature in accordance with the `Village Residential' policies of the Official Plan. THE COMPLETE By-law and Official Plan Amendment No. 24 is available for inspection in the Bayham Municipal office during regular office hours. ANY PERSON or public body is entitled to receive notice of the decision of the approval authority if a written request to be notified of the decision is made to the approval authority, namely the County of Elgin, County Administration Building, 450 Sunset Drive, St. Thomas, Ontario, Attention: Steve Evans. The official plan amendment is not exempt from approval under subsection 17(9) or (10) of the Act. DATED AT THE MUNICIPALITY OF BAYHAM THIS 19th DAY OF NOVEMBER 2018. KEY MAP MUNICIPALITY OF BAYHAM SUBJECT LANDS E41 Village of Vienna Margaret Underhill Deputy Clerk /Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill()bayham.on.ca W: www.bayham.on.ca $AYHAII� NOTICE OF A SECOND PUBLIC MEETING CONCERNING A PROPOSED (0 ZONING BY-LAW AMENDMENT IN IN THE MUNICIPALITY OF BAYHAM Is�y APPLICANT: JOHN FEHR, 54303 EDEN LINE TAKE NOTICE that the Municipality of Bayham has received a complete amended application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a second public meeting regarding this matter on Thursday, December 20, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law amendment is to change the zoning on a 10,460 mz (2.5 acres) parcel of land from a Hamlet Residential (HR) Zone to a Site -Specific Hamlet Residential (HR - XX) zone in Zoning By-law Z456-2003. On November 1st, 2018 a public meeting was held to discuss the application, however, new information about the proposed use was received prior to the meeting. At the meeting, Council passed a resolution that the Zoning By-law application be amended and a second public meeting be scheduled. The (amended) zoning change is to permit the operation of a water extraction and delivery business accessory to the main residential use; to permit water extraction from the subject lands; to permit seasonal water extraction accessory to the industrial use for the property across the street, known as 54304 Eden Line; and, to permit the construction of an oversized accessory building, for work vehicle storage and maintenance and equipment operation and storage, with a floor area of 111 m2 (1,200 ft') where 75 m2 (807 ft2) is the permitted maximum. The subject lands are located at 54303 Eden Line, south side, east of Culloden Road, in the hamlet of North Hall. THE EFFECT of this By-law will be to allow for the business to operate accessory to the residential use; to recognize water extraction quantity from the property and seasonal water extraction quantity from a neighbouring property; to allow for the construction of an oversized accessory building to store one work truck and occasional maintenance on a second work truck; and to allow the use of extraction/pumping equipment and equipment storage inside the accessory building. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 30th day of November 2018. KEY MAP MUNICIPALITY OF BAYHAM SUBJECT LANDS Hamlet of North Hall Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhi11(a,bayham.on.ca W: www.bayham.on.ca $AYHAlI? ®�. porn its unity 0 The Corporation of the Municipality Of Bayharn NOTICE OF A PUBLIC MEETING CONCERNING THE PROPOSED DRAINAGE WORKS FOR THE EDEN MUNICIPAL DRAIN BRANCHES `B' &'C' IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that further to Chap. D.17, Section 41 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, December 20, 2018 at 8:00 p.m. at the Bayham Municipal Office, 56169 Heritage Line, Straffordville Ontario. THE PURPOSE of the meeting is to inform area landowners that Council will consider the enclosed Engineer's Report #206114 filed with the Clerk at the Bayham Municipal Office on November 2, 2018 regarding the proposed construction of Branches 'B' and 'C' of the Eden Municipal Drain serving parts of Lots 22 and 23, Concession 9, Municipality of Bayham. The work was initiated by a petition ANY PERSON may attend the meeting and/or make a written or verbal representation in support of, or in opposition to the proposed drainage works by forwarding your comments to the Municipal Office prior to the meeting. ADDITIONAL INFORMATION relating to the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday - Friday 8:30 am - 4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 20t" day of No�e_mber, 2018. Paul ShipnWay CAOIClerk _� .. -Vtunity Isco The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE BRANCH 'A' OF THE NO.1 DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, November 15, 2018, adopted Report No. 218030 dated October 17, 2018 as prepared by Spriet Associates in regard to drainage works for the construction of the Branch 'A' of the No.1 Drain serving Parts of Lots 129 to 132, Concessions 6 and 7, within in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, November 15, 2018 gave first and second reading to Provisional By- law #2018-093, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, December 20, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, December 10 2018 which is ten (10) days prior to the first sifting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1 Y0, Telephone: 519-866-5521, Monday — Friday 8:30 am — 4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 20th day of November, 2018. aul ipway CAOICIerk 111111liq 1111 CONCERNING THE EDEN MUNICIPAL DRAIN BRANCHES `B' & `C' IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, December 20, 2018, will be presented with Report No. 206114 dated October 31, 2018 as prepared by Spriet Associates in regard to drainage works for the construction of the Eden Municipal Drain Branches 'B' and 'C' serving Parts of Lots 22 & 23, Concession 9, within in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, December 20, 2018 will have the option to give first and second reading to Provisional By-law #2018-094, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, December 20, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, December 10 2018 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday — Friday 8:30 am — 4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 20th day of November, 2018. Paul Ship y CAOIClerk g,�YH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM OppOxtunity 15-" APPLICANT: BRIAN JEFFREY ANDRIES AND VALJDETA TEMPLETON TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, January 3, 2019 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 and Section 39 of the PLANNING ACT. THE PURPOSE of this By-law is to temporarily change the zoning regulations on a 19.6 ha (48 acres) parcel from Agricultural (Al) Zone to a combined Agricultural and Temporary (A1/T2-X) Zone for a period not to exceed three (3) years in Zoning By-law Z456-2003. The change is to permit the construction of a new primary dwelling unit and to recognize the existing dwelling as a second unit. The subject lands are located on the west side of Clarke Road, north of Glen Erie Line known as 5379 Clarke Road. THE EFFECT of this By-law will be to allow the existing dwelling as a second dwelling unit when a new dwelling is built. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 13th day of December 2018. KEY MAP MUNICIPALITY OF BAYHAM SUBJECT LANDS Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(abayham.on.ca W: www.bayham.on.ca "W""i"tunity Is TO: Mayor & Members of Council REPORT DEVELOPMENT SERVICES FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: December 20, 2018 REPORT: DS -68/18 SUBJECT: CHALK DRAIN IMPROVEMENTS BACKGROUND: FILE NO. C -07/E09 This report is to address a written request from Bayham's Road Supervisor, Steve Adams, regarding the condition and location of the Chalk Drain, main branch. The Chalk Drain is a tile drain located on the north side of Vienna Line and flows from West to East in Lots 8,9 &10, Con 3. The drain is 79 years old, is clay tile, shallow and very close to the road allowance. DISCUSSION: Bayham's Road Department is scheduling a major road ditching program for 2019 along Vienna Line. The existing location of the Chalk Drain main branch will interfere with the proposed ditching. The tile needs to be upsized to accommodate current drainage patterns and be relocated to allow the road ditching to take place. Pursuant to Section #78 of the Drainage Act Municipal Council may (without the petition required in Section 4) but on the report of an engineer appointed by it, undertake and complete the repair and/or improvement of drainage works. The engineer has all the powers and shall perform all the duties of an engineer appointed with respect to the construction of drainage works under this Act. All proceedings, including appeals shall be the same as on a report for the construction of a drainage works. RECOMMENDATION THAT Staff Report DS -68/18 regarding the Chalk Drain main branch be received; 2. AND THAT Council appoints Spriet Associates as the Engineers to make an examination of the drainage area and prepare a report for Council's consideration. Respectfully Submitted by: X�,A �Bill Knifton Chief Building Official Drainage Superintendent CAO ay r"Irtunity Is TO: Mayor & Members of Council REPORT DEVELOPMENT SERVICES FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: December 20, 2018 REPORT: DS -69-18 FILE NO. C -07/E09 SUBJECT: EDEN DRAIN — BRANCHES B AND C AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Eden Drain — Branches B and C. The final reading was given to Provisional By -Law # 2018-094 that provides for the construction of the Eden Drain — Branches B and C on December 20, 2018. The estimated cost of construction as per Spriets report # 206114 is $45,910.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of December 12, 2018 at 2pm. The following tenders were received by closing: 1. 81T Excavating Inc (received Tender Form and Bank Draft in the amount of $6220.38) tender in the amount of $55,047.57 (plus HST) to commence work on or before March 1, 2019 and to complete work on or before July 1, 2019. 2. Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $6500.00) tender in the amount of $57,030.55 (plus HST) to commence work on or before January 7, 2019 and to complete work on or before January 30, 2019. 3. PBR Excavating (received Tender Form and Bank Draft in the amount of $6008.05) tender in the amount of $53,168.64 (plus HST) to commence work on or before January 21, 2019 and to complete work on or before February 1, 2019. 4. Omega Contractors Inc. (received Tender Form and Bank Draft in the amount of $6801.30) tender in the amount of $60,188.50 (plus HST) to commence work on or before Spring 2019 and to complete work on or before completion of sanitary sewer project at same site. DISCUSSION: The engineer's estimated cost for construction of the works as contained within the report is $45,910.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $53,168.64 which is under 133% of the Engineers estimate; therefore, the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS -69-18 re Eden Drain — Branches B and C Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Eden Drain - Branch B & C Municipal Drain, as submitted by PBR Excavating, in the amount of $53,168.64 (plus HST), with work to commence on or before January 21, 2019 and be completed on or before February 1, 2019; 3. AND THAT By -Law 2018-102, being a by-law to authorize the execution of contract documents with PBR Excavating be presented to Council for enactment Respectfully Submitted by: Bill Knifton Chief Building Official Drainage Superintendent p ay O�CI i rv.vm * • E!j,ov$5 TO: Mayor & Members of Council REPORT DEVELOPMENT SERVICES FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: December 20, 2018 REPORT: DS -70/18 SUBJECT: PETITION FOR DRAINAGE BACKGROUND: FILE NO. C -07/E09 This report is to present Council the Petition filed with the Clerk, of the Municipality of Bayham, on December 12, 2018. The petition is for a drainage works for lands owned by John Stewart, being Pt Lot 21, Con. 9. Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road of part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the "on-site meeting" to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. DISCUSSION: John Stewart is in the process of creating building lots on the subject parcel. The property is located on the north side of Eden Line, west of the Village of Eden. Eden Line is a county road and a condition of severance from Elgin County is to have a legal outlet for surface drainage via Municipal Drain. RECOMMENDATION THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from John Stewart; 2. THAT Report DS -70/18 regarding the petition for drainage and for drainage improvement be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. Respectfully Submitted by: Bill Knifton v Chief Building Official Drainage Superintendent r� Ministry of Agriculture, Petition for Drainage Works by Owners Ontario Food and Rural Affairs Form 1 Drainage Act, R.S.O. 1990, c. DA 7, clause 4(1)(a) or (b) This form is to be used to petition municipal council for a new drainage works under the Drainage Act. It is not to be used to request the improvement or modification of an existing drainage works under the Drainage Act. To: The Council of the Corporation of the MQ JLC_(P -�,k N of IFA -f (-�A4A The area of land described below requires drainage (provide a description of the properties or the portions of properties that require drainage improvements) f} iZe E L ON-- 6)r_3 ►v b 9-7 114 OT-_ zr� L 3 �t N C, L -0C `z-1 C o N aj r "�"�' !3 f tLk0A �4�N Pry �o it_ L..E C AkO v � A- n 2.c—r1Ctr7 t=� r S v�TLAt.�c� In accordance with section 9(2) of the Drainage Act, the description of the area requiring drainage will be confirmed or modified by an engineer at the on-site meeting. As owners of land within the above described area requiring drainage, we hereby petition council under subsection 4(1) of the Drainage Act for a drainage works. In accordance with sections 10(4), 43 and 59(1) of the Drainage Act, if names are withdrawn from the petition to the point that it is no longer a valid petition, we acknowledge responsibility for costs. Purpose of the Petition (To be completed by one of the petitioners. Please type/print) Contact Person (Last Name) (First Name) I Telephone Number 5MEL-JAZ-7 04 Slj TSa 5,92$ext. Address Road/Street Number Road/Street Name 5' ql&5 Location of Project LotI Concession Municipality Former Municipality (if applicable) 2� What work do you require? (Check all appropriate boxes) ❑ Construction of new open channel Construction of new tile drain ❑ Deepening or widening of existing watercourse (not currently a municipal drain) ❑ Enclosure of existing watercourse (not currently a municipal drain) ❑ Other (provide description ♦) Name of watercourse (if known) Estimated length of project General description of soils in the area What is the purpose of the proposed work? (Check appropriate box) ❑ Tile drainage only Surface water drainage only ❑ Both Petition filed this �_ day of Dy:_C 20 4 u Name of Clerk (Last, first name) 7Y C.6r- K 0173E (2012108) © Queen's Printer for Ontario, 2012 Disponible en frangis Page 1 Property Owners Signing The Petition Page Z of "L Your municipal property tax bill will provide the property description and parcel roll number. In rural areas, the property description should be in the form of (part) lot and concession and civic address. In urban areas, the property description should be in the form of street address and lot and plan number if available. • If you have more than two properties, please take copy(ies) of this page and continue to list them all. Number Property Dgscription q Ward or Geo raphic Township cel Roll Number Par �4 v� 3 -4—()— o00 00 c l 2 9-0 I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership Sole Ownership Owner Name (Last, First Nam��ccT'Ipe/Print) Sign re Date (yyyy/mm/dd) J S//WAIVY) J() 2611 2 /2 ❑ Partnership (Each partner in the ownership of the property must s' n t e petition form) ❑ Corporation (The individual with authority to bind the corporation must sign the petition) Name of Signing Officer (Last, First Name) (Type/Print) I Signature me I have the authority to bind the Date (yyyy/mm/dd) Number I Property or I hereby petition for drainage for the land described and acknowledge my financial obligations. Ownership ❑ Sole Ownership Owner Name (Last, First Name) (Type/Print) I Signature Date (yyyy/mm/dd) ❑ Partnership (Each partner in the ownership of the property must sign the petition form) Owner Name (Last, First Name) (Type/Print) Isignature JDate (yyyy/mm/dd) ❑ Corporation (The individual with authority to bind the corporation must sign the petition) Name of Signing Officer (Last, First Name) (Type/Print) I Signature me I have the authority to bind the Date (yyyy/mm/dd) ❑ Check here if additional sheets are attached I Clerk initial Petitioners become financially responsible as soon as they sign a petition. Once the petition is accepted by council, an engineer is appointed to respond to the petition. Drainage Act, R.S.O. 1990, c. D. 17 subs. 8(1). After the meeting to consider the preliminary report, if the petition does not comply with section 4, the project is terminated and the original petitioners are responsible in equal shares for the costs. Drainage Act, R.S.O. 1990, c. D. 17 subs. 10(4). After the meeting to consider the final report, if the petition does not comply with section 4, the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the engineer's report. Drainage Act, R.S.O. 1990, c. D. 17 s. 43. If the project proceeds to completion, a share of the cost of the project will be assessed to the involved properties in relation to the assessment schedule in the engineer's report, as amended on appeal. Drainage Act, R.S.O. 1990, c. D. 17 s. 61. Notice of Collection of Personal Information Any personal information collected on this form is collected under the authority of the Drainage Act, R.S.O. 1990, c. D.17 and will be used for the purposes of administering the Act. Questions concerning the collection of personal information should be directed to: where the form is addressed to a municipality (municipality to complete) and where the form is addressed to a territory without municipal organization, the Drainage Coordinator, Ministry of Agriculture, Food and Rural Affairs, 1 Stone Rd W, Guelph ON N1G 4Y2,519 826-3552. 0173E (2012108) RIMA ROMA Board of Directors Zone Representatives 2019-2023 Notice of Call for Nominations Deadline is December 31, 2018 October 29, 2018 Request of Municipal Clerks: Could you please make this document available to all new and incumbent council members coming out of your October 22 municipal election? We do not have all their email addresses at this point. ROMA Policies and Procedures sets out the requirements for the Notice and deadline for Zone Nominations. Deadline for receipt of nominations is December 31, so if an individual of your 2018-2022 council is interested in running for the ROMA Board, then Council will need to pass a supporting resolution at a December 2018 meeting. The following pages provide all the information related to the election process, time commitment for the Board, expense policy and a sample nomination resolution. Thank you for forwarding to members of your new council and tabling this on council agenda. ROMA 2019 - 2023 ROMA Board of Directors Call for Nominations October 29, 2018 ROMA Notice and Zones Please be advised that in accordance with the Rural Ontario Municipal Association's Policies and Procedures, this is notice of nominations for Zone Representatives to the 2019 - 2020 ROMA Board. The term of the ROMA Board is four years. The election will take place on Monday, January 27 at the 2019 Annual Conference. The conference is January 26 to 29, Sheraton Hotel, 123 Queen Street West, Toronto, Ontario. To identify your zone, click here for the link to the Zone map and list of zone municipalities. Qualifications of Directors Every Director shall: • be an individual of eighteen (18) or more years of age; • be an elected official of a municipality which is an AMO member; • not be an undischarged bankrupt; and • not be declared incapable. Nomination Requirements The attached Nomination Form completed by the individual plus a Council Resolution supporting the individual must be received by the deadline. The Nomination Form and Sample Resolution that specifies the Zone are attached. The names of all qualified individuals who are duly nominated will appear on the ballot. A completed Nomination Form and supporting resolution must be received no later than 12:00 noon on Monday, December 31, 2018. Nominations will not be accepted beyond that date. Please forward a completed Nomination Form to ROMA via email romaelections@roma.on.ca or fax at (416) 971-6191 or mail to the attention of Pat Vanini, Executive Director as noted on the Form. All candidates will be contacted to confirm receipt of their nominations. ROMA's Chief Returning Officer, Peter Fay, will certify the nomination. He will contact all candidates. A Nominations Report will be issued in advance of the conference. Information as to the election process at the conference will be sent as well. If you have any questions regarding this information, please contact Pat Vanini, Executive Director at (416) 971-9856, ext. 316, e-mail pvanini@amo.on.ca This information is available on the ROMA website and the AMO website 2 ROMA 2019 - 2023 ROMA Board of Directors Call for Nominations Sample Council Resolution Be it resolved that the Council for the (Municipality's legal name)endorses (Candidates Name, Municipal Tit/e), for the position of ROMA Zone (insertzone numbet) Representative for the 2019 - 2023 ROMA Board. Adopted on (insert date). Other Important Information Time Commitment.• ROMA Board meetings are held eight times per year, typically on the second Thursday of the month in January, March, April, June, August, October, November and December. A mid- term meeting is held every two years, in May or June. In addition, Board members may serve on sub -committees from time to time or asked to be a ROMA representative on others' committees. Time for this will vary with the activity. ROMA Expenses. ROMA Board members are entitled to a per diem of $75 per day (effective Jan 1, 2009) when attending meetings on behalf of ROMA business, these meetings include the ROMA Board, AMO Board, Committees and any other meetings where attendance has been pre -approved by the ROMA Chair. A per diem is not applicable to the ROMA mid-term meeting. ROMA will reimburse travel expenses to all ROMA Board meetings, AMO Board meetings (if applicable) and the Summer Retreat. Travel expenses refer to airfare, train fare and car mileage, parking costs, public transit, and accommodation. Meal costs will also be paid subject to a maximum of $75/day. Nomination Form follows. 3 ROMA 2019 - 2023 ROMA Board of Directors Call for Nominations NOMINATION FORM 2018 - 2023 ROMA Board • It is the responsibility of the person nominated to complete accurately Parts A to D of this Nomination Form. • Council's Resolution of support for the nominee must be attached, and must specify the Zone Representative position (e.g., Zone 1). There are nine zones. See ROMA Zone map. • The Nominee must be a municipal elected official and the municipality must be a member of the Association of Municipalities of Ontario. • Nominations will be accepted no later than 4:00 p.m. December 31, 2018. Send completed forms to: Pat Vanini, Executive Director Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON M51-1 3C6 Email: romaelections@roma.on.ca Fax: 416-971-6191 A. Please type or print clearly: Nominee's Name, as it is to appear on the ballot Nominee's Municipal Position Title Nominee's Municipality Address Nominee's Email address and phone number n ROMA 2019 - 2023 ROMA Board of Directors Call for Nominations B. I am nominated for the office of Zone Representative. C. ❑ A Council Resolution confirming support for the Nominee and Zone Number is ATTACHED D. Consent of Nominee and Statement of Qualification: I, the Nominee mentioned in this Nomination Form do hereby consent to such Nomination and declare that I am qualified to be elected and to hold the office for which I am nominated. Signature of Nominee and Date Certificate of AMO's Chief Returning Officer I, Peter Fay, the Chief Returning Officer, appointed by the Rural Ontario Municipal Association, to officiate over these elections, do hereby certify that I have examined the Nomination Form of the aforementioned Nominee filed with me and am satisfied that such Nominee is qualified to be nominated to the office indicated above. Signature of Chief Returning Officer and Date Date Nomination Form received 5 �r�� r" Ontario INCREASING HOUSING SUPPLY IN ONTARIO Find out more at: www.ontario.ca/housingsupply About this consultation A strong demand for housing and limited supply in Ontario has resulted in rapidly rising housing costs over the last few years. In high-growth urban areas, high prices and rents have made it too hard for people to afford the housing they need. High prices also affect other parts of Ontario, including northern and rural communities, where a lack of supply has made ownership more difficult and quality rental housing hard to find. W To help increase the supply of housing in Ontario, the government is developing a Housing Supply Action Plan that will address the barriers getting in the way of new ownership and rental housing. To inform the Action Plan, the government wants to hear the views of all Ontarians on how to expand the housing supply in Ontario. Your input will provide important information about how we can make it easier for Ontarians to find an affordable place to call home. Share your ideas by visiting ontario.ca/housingsupply or emailing housingsupplyCa)ontario.ca by January 25, 2019. t)��Ontario Introduction Housing is one of the largest cost burdens for households in Ontario, and an imbalance between strong demand for housing and limited supply means these costs have risen dramatically over the last few years. Across Ontario — in both urban and rural communities — high prices and rents have made it hard for people to afford the housing they need. Creating more housing, of the types and sizes people need, will help make home ownership and renting more affordable and give people more choice. The government is developing a Housing Supply Action Plan to address the barriers to creating more housing. It will include measures that the Province can take to increase the supply of new ownership and rental housing in Ontario. The Housing Supply Action Plan will support the government's commitment to reduce red tape and make it easier to live and do business in Ontario. This consultation does not cover initiatives specifically related to community housing (e.g., social and supportive housing). However, the barriers and potential solutions being explored may have a positive impact on community housing providers, such as by either making it easier to develop new housing, or by easing some of the pressure on waitlists. Increasing Housing Supply in Ontario ontario.ca/housingsupply Barriers to new housing supply The government has heard from many individuals and groups that it has become too complicated and expensive to build new housing in Ontario. There are five broad themes: 1. Speed: It takes too long for development projects to get approved. To get a new home from the drawing board to the market, a number of different planning, building and site-specific approvals and permits are needed. These may be required by municipalities, provincial ministries, agencies, utilities, and occasionally federal authorities. A single housing project may require approvals from many of these entities. Duplication, lack of coordination and delays add burden to the development process and increase costs for builders and homebuyers. Potential appeals of these decisions can add further delays and uncertainty. The various regulatory requirements and approvals were established to serve specific public interests, policy objectives or government goals. For example, rules and processes exist to ensure the health and safety of residents, protect environmentally and culturally sensitive areas, and support economic development and a vibrant agricultural sector. Efforts to streamline these requirements need to balance these multiple goals. • How can we streamline development approval processes, while balancing competing interests and the broader public interest? n� 3 Increasing Housing Supply in Ontario ontario.calhousingsupply 2. Mix: There are too many restrictions on what can be built to get the right mix of housing where it is needed. Many people have pointed out that the mix of housing types being built does not fully reflect what people are looking for, and certain types of housing are not being built where demand is greatest. For example, the government has heard that not enough housing appropriate for families and seniors wishing to downsize is being built near transit, schools, workplaces and amenities. Market conditions, provincial policies and plans, local planning priorities, and municipal zoning by-laws can all affect the type and location of housing. Promoting "gentle" density and a mix of housing, and creative re -use of heritage properties and building design ideas can result in more housing, as well as economic and environmental benefits. The character of some existing neighbourhoods will begin to change as new types of housing are built. The government has heard that plans to make more room for housing also need to respect the existing qualities of these neighbourhoods. In recent years, there has been increasing public discussion about the lack of "missing middle" housing. This typically includes low -to -mid -rises, as well as ground -related housing types such as row/townhouses and semi-detached homes, located close to the services and amenities required for daily living (e.g., workplaces, schools and transit). "Missing middle" housing has also been used to refer to family -sized condo and apartment units and housing that is affordable to middle-income households, including non -luxury rental housing. q.m .- II II I f 111E 1I M HIGH RISE MIO RISE MISSING MIDDLE HOUSING STACKED TOM H011SE TOWNHCUSE S :4AW DUPLEX, SEAIDETAGED DETACHED ----------- Figure 1 - Examples of different types of homes. `Missing Middle' housing can come in the form of mid -rise buildings, stacked townhouses, townhouses, and semi-detached houses, and can be for sale or for rent. Increasing Housing Supply in Ontario ontario.ca/housingsupply 4 • How can we make the planning and development system more effective to build the kind of housing people want, and can afford, in the right places with the right supports (e.g., schools, transit and other amenities)? • How can we bring new types of housing to existing neighbourhoods while maintaining the qualities that make these communities desirable places to live? • How can we balance the need for more housing with the need for employment and industrial lands? 3. Cost: Development costs are too high because of high land prices and government -imposed fees and charges. New housing development requires access to serviced land (land that has critical infrastructure like water and sewer lines in place). Some people have raised concerns that land prices are driven up because there is a lack of serviced land available for development in locations where people want to live. There have also been debates about how best to pay for that servicing and how to ensure it is done in the most cost-effective manner. Under the Development Charges Act, 1997, municipalities are permitted to levy certain charges on new developments, including housing and commercial developments. These funds are designed to assist municipalities in paying a portion of the costs for growth related services, such as roads, water services, and police and fire services. Under the Education Act, school boards may also levy education development charges. Education development charges are primarily levied by school boards that cannot accommodate new students in their existing schools and may only be used to purchase and prepare land for future school sites. Government -imposed costs also make it more difficult and expensive to develop new housing. Examples include municipal and education development charges, planning and building approval fees and federal and provincial taxes. Rental housing developers have noted that the challenges created by high land prices and government -imposed costs make some of their projects financially unfeasible due to the inability to attract investment capital. Many of the investments in public infrastructure (e.g., sewer and water services, roads, etc.) needed to support housing development are funded by these fees and charges. There is a need to balance efforts to lower the costs of development with building and maintaining vital public infrastructure. n� 5 Increasing Housing Supply in Ontario ontario.calhousingsupply • How can we lower the cost of developing new housing while ensuring that funds are available for growth -related infrastructure (e.g., water and sewer systems, fire and police services, schools, roads and transit)? • How can we make sure that serviced land is available in the right places for housing? 4. Rent: It is too hard to be a landlord in Ontario, and tenants need to be protected. It is hard for Ontarians to find rental housing that is affordable and meets their needs. In many urban areas, vacancy rates have fallen to historic lows. In northern and rural communities, a long-term shortage of suitable rental units has made it difficult for renters to find a home in their communities. A rental unit can be an apartment, a house, a condominium unit, a unit in a retirement or care home, or a home in a mobile home park or land lease community. The Landlord and Tenant Board (LTB) is an adjudicative tribunal that is accountable to Ontario's Ministry of the Attorney General, and makes decisions independent of government. The LTB adjudicates disputes and also provides information to landlords and tenants about their rights and responsibilities under the Residential Tenancies Act, 2006. Over the past few years, wait times for hearings and orders have increased at the LTB. In Ontario, rental housing is regulated by the Residential Tenancies Act, 2006. This Act establishes rules for landlords and tenants, including rent increase rules. It also establishes the Landlord and Tenant Board, which helps landlords and tenants resolve disputes. Many small landlords say the Act makes it difficult to be a landlord. On the other hand, tenants have said they need stronger protections against unlawful evictions and poorly maintained rental housing. Second units, such as basement apartments, are an important part of the rental market and can make better use of existing homes. Yet creating new legal second units is difficult because of government requirements, such as the Building Code and local bylaws/restrictions. Increasing Housing Supply in Ontario 6 ontario.ca/housingsupply • How can we make the current system work better for landlords? • What additional protections should be provided for tenants? • How do we encourage homeowners to create legal second units and new rental supply? 5. Innovation: Other concerns, opportunities and innovations to increase housing supply. The government is interested in other creative ideas to help increase the supply of housing. Some examples include: • Innovative forms of homeownership • State-of-the-art building designs and materials. • Creative building design ideas to improve the quality of the community. The government is also interested in hearing your input about other issues that people face when trying to find or afford a home, including issues that new home buyers face. • How do we encourage innovation in the building industry while maintaining high standards of safety and efficiency? • Are there any innovative forms of homeownership (e.g., shared ownership or rent -to -own models) that you feel could help make housing more attainable? • Do you have any creative ideas to make better use of existing homes, buildings and neighbourhoods to increase the supply of housing? • What other creative solutions could help increase the supply of housing? • What type of protections would help new home buyers? n� 7 Increasing Housing Supply in Ontario ontario.calhousingsupply Your privacy matters Your privacy is important to us. By participating in this consultation through the online survey or sending your submission, you may be sharing some personal information with the Ministry of Municipal Affairs and Housing. Any personal information collected will be handled according to our Privacy Statement and used only for research and housing policy development purposes. This information is collected pursuant to section 4 of the Ministry of Municipal Affairs and Housing Act. Questions about the collection of personal information may be directed to: Director, Market Housing Branch Ministry of Municipal Affairs and Housing 777 Bay Street, 14th Floor Toronto, Ontario M5G 2E5 Phone: 416-585-6872 Email: housingsupply(a_ontario.ca rte. LJ�Increasing Housing Supply in Ontario } LJ ontario.calhousingsupply �r Ontario Council Resolution re Voters' List for Municipal Elections from Town of Kearney Good afternoon, In light of the recent municipal election, the Council of the Corporation of the Town of Kearney passed the following resolution in regard to the creation, maintenance and general quality of the Municipal Voters' List: Resolution # 10. (d)(iii)/21/11/2018 WHEREAS concern over the quality of the Municipal Voters' List is not a new phenomenon; AND WHEREAS in 2012, the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) published a "Voters' List Position Paper" and since that time has been advocating for transformational changes to the way that Ontario creates and maintains the Voters' List for municipal elections; AND WHEREAS the Preliminary List of Electors which forms the Voters' List in Ontario is supplied by data from the Municipal Property Assessment Corporation (MPAC); AND WHEREAS despite the incremental changes made by MPAC, MPAC has a limited ability to fix the currency and accuracy issues that impairs the current process and the Voters' List continues to be flawed with data inaccuracies and outdated information; AND WHEREAS a transformational solution to the way that the Voters' List is created and managed is required; NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town of Kearney supports the re-establishment of the multi -stakeholder working group between the Ministry of Municipal Affairs, Ministry of Finance, AMC TO, MPAC and Elections Ontario in exploring and identifying ways to create and maintain the Voters' List for Municipal Elections; AND FURTHER Council requests an update be provided from this `Voters' List Working Group' on the transformational solutions being discussed, AND FURTHER that this resolution be circulated to all Ontario Municipalities for their consideration and support. CARRIED We hope that this resolution will be of interest to your Municipality, and that you will support this endeavour moving forward. Township of McKellar 701 Hwy #124, P.O. Box 69, McKellar, Ontario POG 1C0 Phone: (705) 389-2842 Fax: (705) 389-1244 October 24, 2018 Municipalities of Ontario Re: Governance Models Please be advised that at its regular meeting held, Monday October 1, 2018 the Council of the Township of McKellar passed the following resolution: 18-317 WHEREAS on September 17, 2018 the following statement was issued from the AMO Office of the President "We urge the Ontario government to clearly state its interests in having governance review, and how it will proceed. And we urge the Ontario government to work with AMO and the municipal order of government to change requirements that undermine municipal finance, infrastructure investment and efficient service delivery all across Ontario" as per the attached letter; AND WHEREAS the current President of AMO is the Mayor of Parry Sound; AND WHEREAS the goals for a "Governance Review" may not be the same for the Town of Parry Sound as they are for other municipalities in the District of Parry Sound; AND WHEREAS AMO has no mandate from the District of Parry Sound Municipalities to speak on their behalf on governance models such as Regional Government or Amalgamations; AND WHEREAS the Honourable Steve Clark, Minister of Municipal Affairs and Housing sent out the attached letter indicating there will be discussion with municipal partners regarding governance models; NOW THEREFORE BE IT RESOLVED that the Township of McKellar requests that any discussions that AMO has with the Province be preceded with an open meeting between AMO, all members of Council and members of the public to determine the desires of each municipality in regard to governance models; AND FURTHERMORE BE IT RESOLVED that our MPP Norm Miller and the Province of Ontario also have an open dialogue with the Township of McKellar and respect the opinions of the township as it regards to any review of the local governance model. YEAS: Councillors Beier, Haskim, Kekkonen, Zulak and Reeve Hopkins NAYS: Carried Sincerely, Ina Watkinson Administrative/Treasury Assistant Township of McKellar 2 M1 SCOR EDC Partner Update - 2018 Sector Development SCOR continues to support agricultural sector across the region. SCOR continues to support efforts of the FoodHub as they transition to the FreshSpoke platform. . We have been working with OFA staff members on preparing agricultural related resources and in aligning mes- saging to Provincial and Federal officials. We are also part of the international group Food Locally Embedded, Globally Engaged:FLEdGE. This is an op- portunity for the region to have input into global food systems and as a participant brings awareness of this re- gional and the agricultural capacity we have. Investment and Business Support We continue to act as a conduit for investment inquiries from domestic and foreign investors who have interest in the region as per our lead handling protocol with local and county economic development staff. This year we have had increased interest in the region. Part of this has been US based and some overseas as a result of our missions to China. Human Capital SCOR EDC is part of the Apprenticeship Network led by Elgin, Middlesex, Oxford Workforce Planning and Devel- opment Board and the LEPC. The partnership group is focusing on marketing opportunities for apprenticeship in the region. In the region is facing a serious situation in regards to key positions needing to be filled, particularly in the manufacturing sector. In the London Economic Region alone there are 1200+ positions that need to be filled within the next few months. In an effort to promote skilled trades as a successful and rewarding career path the partnership has developed short ads to run on CTV news. 166 ads will run as part of this series. The ads will all be housed on http://Iondon.ctvnews.ca/works . The ads refer people to The Apprenticeship Network for more in- formation. The rotation starts the final week of August and runs through to the week of November 26. This is now being expanded into February 2019. Supporting partners includes LEPC, EMO Workforce Planning and Devel- opment Board, Fanshawe College, Libro, LEDC, TVDSB and SCOR EDC. SCOR staff is part of the on-going Inter -governmental, Inter -ministerial Committee also led by Deb Mountenay from the LEPC. SCOR staff has been working with a small group assembled by the WOWC Economic Development Staff to plan a larger regional workforce summit which will be held later in 2018. The date we have selected as of now is De- cember 131h and it will likely be held in London. On this committee is Kate Burns-Gallag her-WOWC, Deb Moun- tenay-LEPC, Adam Durant -Niagara Workforce Planning Board, Jana Burns and Tom Luis- Wellington County, Rachel Sullivan-Simcoe County, and Kim Earls-SCOR EDC. SCOR Staff are part of the Grand Erie Planning Committee. This committee is a cross section of those represent- ing employment service providers, EDO's, school board representatives, Conestoga College, Wilfred Laurier Uni- versity. We are doing similar work in identifying workforce problems and prioritizing those that the group feels they can influence and are most critical. We continue to hear that across the region, manufacturing, food processing, and other related jobs are going un- filled. Some of the contributing factors that are identified through research and surveys are: lack of transportation, lack of infrastructure to attract youth to the region, poor marketing for the region and for specific job sectors. South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 www.scorregion.com www.scorbusinessportal.com SCOR has submitted an application to RED to develop a regional workforce marketing plan. The focus will be the development of tools and resources for partners and industry to assist in long term workforce attraction. Infrastructure Transportation A number of municipalities within the region received funding for transportation initiatives through the Ministry of Transportation as part of the continuation of the Community Transportation Pilot Grant Program. These munici- palities along with SCOR staff are meeting to look at current regional service, opportunities for further sharing and connection and mapping out potential regional initiatives. OMAFRA through Richard Hamilton is providing some enhanced mapping (transportation) information for the group and other resources. SPCDF We continue to work with regional CFDC partners to look at the next steps regarding the Sand Plains Community Development Fund. We will seek ways to ensure the funds are kept to the five county region as originally intend- ed and to find ways to leverage those funds for the continued prosperity of this five county region that has commit- ted to one another. Advocacy SCOR EDC was well received at the AMO Conference in August. We had 8 delegations. We had delegations to several Ministries to meet and introduce ourselves. As a result of the Provincial election we now have 4 MPP's in the region holding cabinet or PA positions. SCOR EDC has been in contact with Minister of Transportation requesting that the Community Transportation Funding be honoured to those successful recipients from early 2018. We have received positive feedback and would hope the contracts will be sent through shortly. We continue to advocate for a seat in planning for a master transportation plan for the region. This includes short line rail, input on HSR/HPR and north -south highway/land route improvements. As a result of our AMO delegation with the Minister of Economic Development Job Creation and Trade, SCOR has been asked to attend a meeting within the upcoming weeks to meet with Minister and his senior staff. SCOR also recently attended Queens Park and spoke to the Standing Committee on General Government in support of Bill 32 Access to Natural Gas. This was a follow up to our advocacy efforts on the expansion of natural gas. At this meeting we were also able to speak briefly to the need for broadband through the SWIFT project. General Regional Support We have continued to work with county and municipal EDO's and other staff to support regional efforts. We have partnered with Food and Beverage Ontario, Ontario Federation of Agriculture, CFDC's, OMAFRA and the Elgin Middlesex Oxford Workforce Planning and Development Board as well as the Grand Erie Workforce Planning and Development Board to offer workshops, resources and aligned messaging. We have also been collaborating with the WOWC Economic Development staff to help plan an upcoming Western Region Workforce Conference. 4 Elm Street, Tillsonburg, ON N4G OC4, Telephone: 519-842-6333 Bayham Municipality Memorandum — Ice Rink 2018-2019 To: Mayor: Ketchabaw & respected council members As an integral part of community health and leisure activity, the Bayham Station 1. Port Burwell Firefighters Association is requesting to oversee the ice rink for 2018-2019 season. With the blessing of council, the intent would be to have the rink located @ 55461 Nova Scotia Line, Port Burwell community Center. (In the Ball diamond adjacent to the structured building) this would provide a measure of protection from the elements to maintain optimum ice quality as well as a safe location to keep community members off the channel, which flows into Lake Erie. A dedicated team from Station 1, has already been established to construct the project and maintain ice surface and general upkeep over the course of the season. Additionally full time EMS is staged @ Port Burwell Stationl during Mon- Fri in the event of a Medical emergency. Bayham Station 1 would like to thank you for all your time in reading this request and thank you in advance for your reply. Josh Maenhout—Bayham station 1. Phone: 519-495-6465 Contact: josh_tash@hotmail.com STREET ADDRESS, CPfY, ST LIP CODE F TELEPHONE U WE'BSITE SCQ December 5, 2018 Paul Shipway Municipality of Bayham Dear Paul, SCOR EDC and its Board of Directors respectfully request the names of the Municipality of Bayham Council appointees to the SCOR EDC Board as soon as you are able to provide them. We thank you for the past commitment to the region through the experience and thoughtfulness of Board appointees Wayne Casier and Ed Ketchabaw. As you know SCOR EDC represents economic interests and prosperity in the five county region. Our areas of priority for larger regional issues are: 1. Infrastructure supporting economic development 2. Human Capital supporting economic development 3. Sector development with a focus on agriculture The work of SCOR is a result of the five county partner commitment to the region. As you know SCOR EDC represents approximately 490,000 residents mainly living in small urban centres or rural areas of the region. Through collaboration and long term commitment we have established a posi- tive reputation with upper levels of government and other regional stakeholders. As a strong collab- orative voice we are often sought after for our perspective on policy and programs that may affect our region. Our Board of Directors are instrumental in the strength and prosperity of this region. We look forward to our continuing strong partnership and once again take the opportunity to thank the Municipality of Bayham Council and staff for their valued partnership. Sincerely, o Stephen Molnar SCOR EDC Chair South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 www.scorre-gion.com www.scorbusinessportal.com nity TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: December 20, 2018 REPORT: CAO -78/18 SUBJECT: 2019 INSURANCE RENEWAL REPORT CAO BACKGROUND The Municipality currently purchases its insurance needs through Frank Cowan Company Limited. Prior to the 2012 calendar year the municipal insurance policy had been with Jardine Lloyd Thompson (JLT) for several years. Prior to the award of the 2012 Municipal Insurance program, the Municipality requested competitive quotations, and Frank Cowan Company submitted the lowest quote. On October 29, 2018, Frank Cowan Company provided a renewal proposal for the 2019 program, with a premium of $126,649 plus applicable taxes. This represents an increase of $5,932 (4.9%) over 2018. DISCUSSION The overall property insurance market pricing and particularly the Lloyds market has been impacted by the recent large catastrophe losses (hurricanes, fires, floods). Since property insurance pricing often subsidizes the liability exposures, insurers are seeking rate increases. Liability Insurance is up 10% representing both an increase in population and increasing liability rates. The loss ratio (dollars in — dollars out) for liability (10 year claims period) is high at 146% (ideal is approximately 60%). Within the proposed 2019 Municipal Insurance Program from Frank Cowan Company, insurance limits and deductibles remain consistent with the 2018 insurance program. The general liability deductible remains at $15,000. Of note, the 2018-2019 Multi -Year Operating Budget had previously utilized a 5% projected annual insurance increase. RECOMMENDATION THAT Report CAO -78/18 re 2019 Insurance Renewal be received for information; 2. AND THAT the 2019 Municipal Insurance Program be obtained from Frank Cowan Company Limited in accordance with the offer to renew dated October 29, 2018, at a total premium of $126,649 plus applicable taxes. 3. AND THAT staff be directed to issue a Municipal Insurance Program Request for Proposals (RFP) process in July 2019 for the 2020 Municipal Insurance Program. Respectfully Submitted by: Paul Shipway CAOICIerk 0 ppu�unity i5 Tov$�, TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: December 20, 2018 REPORT: CAO -80/18 REPORT CAO SUBJECT: RFP 18-01 BEACH CONCESSION FOOD BOOTH BACKGROUND: On May 5, 2016 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2016-041, being a by-law to authorize the execution of Agreement No. 0581 between Muriel Alberta / Ma's Port Burwell for the operation of a Beach Concession Food Booth at the Port Burwell Municipal Beach ($4,000/season — 5 months). Agreement No. 0581 expired on September 30, 2018. The Municipality of Bayham issued RFP 18-01 Beach Concession Food Booth on September 27, 2018. DISCUSSION RFP 18-01 Beach Concession Food Booth closed on November 15, 2018. The results of RFP 18-01 is as follows: BIDDER MONTHLY FEE ANNUAL FEE PAYABLE TO MUNICIPALITY OF PAYABLE TO MUNICIPALITY BAYHAM OFBAYHAM Muriel Alberta / Ma's Port $1,200 $6,000 Burwell RECOMMENDATION THAT Report CAO -80/18 re RFP 18-01 Beach Concession Food Booth be received for information; 2. AND THAT staff be directed to bring forward a by-law to enter into an agreement with Muriel Alberta / Ma's Port Burwell for the operation of a Beach Concession Food Booth at the Port Burwell Municipal Beach for Council consideration. Respectfully Submitted by: Paul Shipway CAOIClerk REPORT CAO nity TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: December 20, 2018 REPORT: CAO -81/18 SUBJECT: CANNABIS LICENCE ACT, 2018 BACKGROUND: The Federal Cannabis Act creates a strict legal framework for controlling the production, distribution, sale and possession of cannabis across Canada. The Cannabis Act aims to accomplish three goals: • keep cannabis out of the hands of youth • keep profits out of the pockets of criminals • protect public health and safety by allowing adults access to legal cannabis On October 17, 2018, the Ontario Government passed legislation that privatized the cannabis retail model. The Cannabis Licence Act, 2018 sets the Alcohol and Gaming Commission of Ontario (AGCO) as the regulator of cannabis retail outlets, and the Ontario Cannabis Retail Corporation (OCRC) as the exclusive wholesaler and online retailer of cannabis in Ontario. The first retail stores are to be operational on April 1, 2019. In the interim, the public can purchase cannabis from OCRC's online store, the Ontario Cannabis Store. Retail applications to the AGCO will be received starting December 17, 2018. The Cannabis Licence Act prescribes a regulatory regime that allows Ontarians above the age of 19 to: • Purchase recreational cannabis from a provincially regulated supplier; • Possess up to 30 grams of cannabis; and • Grow up to 4 cannabis plants per household. In addition, the legislation stipulates where the recreational use of cannabis is permitted and also strengthens the penalties for driving under the influence and for supplying cannabis to those who are under -aged. DISCUSSION PRIVATE RECREATIONAL CANNABIS RETAIL STOREFRONTS - OPT-IN/OPT OUT Ontario Regulation 468/18 made under the Cannabis Licence Act, 2018 governs private cannabis retail in Ontario and sets out requirements regarding retail store authorizations and operations. For example, private recreational cannabis retail storefronts must be stand-alone only, the minimum distances between a retailer and a school, as defined by the Education Act, has been set at 150 metres, and hours of operation will be between 0900h and 2300h. The Ontario Government indicated that municipalities are prohibited from using licensing or land -use bylaws to control the placement or number of cannabis retail outlets. Municipalities are also prohibited from establishing a licensing system for cannabis retailers. Municipalities must declare by January 22, 2019 whether they will opt -out of privatized retail outlets in their communities. To opt -out, Councils must provide a notice of resolution to opt -out to the Registrar and notice to the AGCO no later than January 22, 2019. Opting -out is a one- time option for municipalities, however, those that choose to opt out may opt -in at a later date. If a Municipality does not opt -out, cannabis retail outlets will be permitted. Should a Municipality opt -in to permit private recreational cannabis retail storefronts staff and the Association of Municipalities of Ontario (AMO) respectfully recommend Council consider a policy statement providing staff direction and delegated authority for input to the AGCO during the 15 -day review period. As a result of the AGCO requirement for notice to be posted on the store front and online only, without direct notification to the Municipality, a delegation of authority to staff to make comments during the 15 day review period pursuant to an approved Council policy statement appears to be the most effective method to outline the expectations of the Municipality in permitting cannabis retail, should the Municipality opt -in. On November 20, 2018, the Minister of Finance sent a letter to Heads of Council (elect) regarding funding for all municipalities through the Ontario Cannabis Legalization Implementation Fund. A copy of the Minister's letter is attached hereto as Appendix `A'. Staff would respectfully recommend the Council of the Corporation of the Municipality of Bayham opt -in to permit private recreational cannabis retail storefronts in the Municipality of Bayham based on the following factum: 1) Cannabis is a legal substance. 2) The Municipality of Bayham, whether opting -in or opting -out of private recreational cannabis retail storefronts, will be subject to the impacts of legalized cannabis as a result of availability of cannabis online from the Ontario Cannabis Store. a. Opting -in to permit private recreational cannabis retail storefronts in the Municipality of Bayham provides the most opportunity for immediate and long- term financial assistance from the Ontario Cannabis Legalization Implementation Fund to assist with dealing with the impacts of legalized cannabis. b. Opting -out of private recreational cannabis retail storefronts in the Municipality of Bayham limits the financial assistance the Municipality of Bayham would receive from the Ontario Cannabis Legalization Implementation Fund to assist with dealing with the impacts of legalized cannabis. 3) Given the requirements for private recreational cannabis retail storefronts outlined within the Cannabis Licence Act, 2018 if an actual storefront were to open in the Municipality of Bayham it would signal a new business or a pivot in strategy from an existing business, both of which may create positive economic impacts in the Municipality of Bayham. The AGCO has published the following new information on its website: • The Registrar's Standards for Cannabis Retail Stores • A web page that lists the municipalities that have formally notified the AGCO of their decision to allow or prohibit cannabis retail stores in their jurisdictions CULTIVATION & PROCESSING OF CANNABIS - LAND USE PLANNING Attached hereto as Appendix `B' is a memorandum from IBI Group concerning the legalization of recreational cannabis in Canada. The memorandum provides background information related to the new legislation, land use planning related issues and options for the production and processing of cannabis. Considering the information presented within the IBI memorandum and to ensure the land use policies of the Municipality are conducive to economic development staff would respectfully recommend the Council of the Corporation of the Municipality of Bayham proceed as follows: Interpret cannabis "standard" cultivation and processing as an industrial use permitted in Rural Industrial (M2) and Urban Industrial (M4). Define the term "Cannabis Cultivation Facility", "Cannabis Processing Facility'; "Standard -cultivation of Cannabis" and "Micro - cultivation of Cannabis" in the Zoning By-law in order to permit the use in certain zones. SOUTHWESTERN PUBLIC HEALTH In Ontario, Bill 57, Restoring Trust, Transparency and Accountability Act, 2018 received royal assent on December 6, 2018. Bill 57 includes specific authority for municipalities to adopt cannabis smoking bylaws, similar to tobacco smoking bylaws. Section 5 of this bill amends both Section 98 of the City of Toronto Act, 2006 and Section 115 of the Municipal Act, 2001 such that municipalities can explicitly regulate the smoking of tobacco and cannabis. Bill 57 updates the definition of "smoking of tobacco and cannabis" under both the Municipal Act, 2001 and City of Toronto Act, 2006 to include: the holding of lighted tobacco or cannabis; and the consumption of tobacco or cannabis through the use of an electronic cigarette. Additional information from Southwestern Public Health is attached hereto as Appendix `C'. CONCLUSION The introduction of cannabis into mainstream cultivation, processing and retailing for medical and recreational purposes is a change in public values. Cannabis consumption is evolving from an illegal to a legal product similar to the production and licensing of alcohol. RECOMMENDATION 1. THAT Report CAO -81/18 re Cannabis Licence Act, 2018 be received for information; 2. AND THAT Council of the Corporation of the Municipality of Bayham opt -in to permit private recreational cannabis retail storefronts in the Municipality of Bayham; 3. AND THAT staff be directed to draft a Private Recreational Cannabis Retail Storefront Policy Statement to be utilized by staff during the AGCO 15 -day Private Recreational Cannabis Storefront Store Location review period for Council consideration; 4. AND THAT staff be directed to bring forward a Zoning By-law Amendment to interpret cannabis "standard" cultivation and processing as an industrial use permitted in Rural Industrial (M2) and Urban Industrial (M4). Define the term "Cannabis Cultivation Facility", "Cannabis Processing Facility", "Standard -cultivation of Cannabis" and "Micro - cultivation of Cannabis" and any additional terms and conditions as required for Council consideration in order to permit the use in certain zones. Respectfully Submitted by: Paul Shipway CAOICIerk r� Ontario Cannabis Legalization Implementation Fund �> 2018-19 First Payment - Allocation Notice 0 rOntario Municipality of Bayham County of Elgin The Ontario Cannabis Legalization Implementation Fund (OCLIF) is provided to municipalities to help with the implementation costs of recreational cannabis legalization. 3401 Funding Allocation $5,000 A Funding Amount based on Number of Households (Al x A2 _ 100) 1. Number of Households 2. Funding Amount per 100 Households B Minimum Municipal Funding Allocation C Funding Allocation (maximum of A and B) $3,421 2,683 $127.50 $5,000 $5,000 Notes and Data Sources A - funding amount is rounded up to the nearest dollar. Al - household figures are based on the 2018 returned roll provided by the Municipal Property Assessment Corporation (MPAC). A2 - represents the funding amount per 100 households for lower -tier municipalities. B - represents the minimum funding allocation to municipalities. Ontario Ministry of Finance Issued: November 2018 IBI GROUP 203-350 Oxford Street West I I London ON N6H 1T3 Canada tel 519 472 7328 1 1 ibigroup.com Memorandum To/Attention Council of the Municipality of Bayham From William Pol cc Paul Shipway and Marg Underhill Date December 11, 2018 Project No 3404-701 Subject Cultivation and Processing of Cannabis Introduction In response to the legalization of recreational cannabis in Canada the Council of the Municipality of Bayham must decide how to proceed with several aspects of the new laws. This memo provides the background information related to the new legislation, land use planning related issues and options for the production and processing of cannabis. Background and Land Use Planning Issues On October 17th, 2018, Bill C-45 the Cannabis Act (the "Act") came into effect across Canada. The Bill provides for legal access to cannabis and to control and regulate its production, distribution and sale. In response to the Federal Government's decision the Government of Ontario passed corresponding legislation, the Cannabis Act, 2017 and the Ontario Cannabis Retail Corporation Act, 2017. The provincial legislation prescribes a regulatory regime that will allow Ontarians above the age of 19 to: 1. Purchase recreational cannabis from a provincially regulated supplier; 2. Possess up to 30 grams of cannabis; and, 3. Grow up to 4 cannabis plants per household. Since October 17th, 2018, Ontarians have been able to legally purchase recreational cannabis from the Ontario Cannabis Store (OCS) with delivery exclusively by mail. The provincial government is developing and will introduce a private retail sales model with stores opening by April 1, 2019. On November 14, 2018 the provincial government released some new details on the private retail sales model, including the following provisions: a 150 m (490 feet) minimum distance between cannabis retail stores and schools will be required 0 individuals under the age of 19 will not be permitted within retail stores IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 • all private retail sales will be in stand-alone stores • anticipated licensing process to begin on December 17, 2018 • prohibition on the issuance of a license to individuals with links to organized crime or specific instances of cannabis -related criminal offences • Individuals with a store authorization, cannabis retail managers and all retail employees will be required to complete training The Act enables the federal government to continue licensing producers similar to the licensing of producers in the medical cannabis market which began in 1999. Those individuals who are interested in growing cannabis for sale in the marketplace must first obtain a license to do so from the federal government. Municipalities have the authority to regulate land use in their zoning by-law and can control where in the community a cannabis cultivation or processing facilities may operate. Council should consider the following information in the deliberation of regulations. In principle, the legalization of cannabis changes its cultivation, processing and distribution from an illegal to a legal activity. It allows municipal government to address the land use planning impacts, while the federal government is responsible for the licensing of cultivation and production and provincial government is responsible for the licensing of retail stores. This shift is expected to generate tax revenue, available to cover the additional municipal costs related to enforcement of cannabis related activity. The Ontario Cannabis Legalization Implementation Fund (OCLIF) will distribute $40 million in funding over two years to municipalities to help with the implementation costs of recreational cannabis legalization. The following distribution of OCLIF, as outlined by the Finance Minister, will be distributed as follows: • In early January, the first payment of $15 million will be made available to all municipalities on a per household basis, adjusted so that at least $5,000 is provided to each municipality. This will enable all municipalities to proceed with their planned legalization activities. • A second payment of $15 million will then be distributed following the deadline for municipalities to opt -out. o Municipalities that have not opted out as of January 22, 2019 will receive funding on a per household basis, adjusted so that at least $5,000 is provided to each municipality. This funding will support initial costs related to housing retail storefronts. o Municipalities that have opt -out will receive only a second $5,000 each. • The Province is setting aside $10 million of the municipal funding to address costs from unforeseen circumstances related to the legalization of recreational cannabis, and priority will be given to municipalities that have not opted -out. Further details will be provided at a later date. • Finally, if Ontario's portion of the federal excise duty on recreational cannabis over the first two years of legalization exceeds $100 million, the Province will IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 provide 50 per cent of the surplus only to municipalities that have not opted -out as of January 22, 2019. The intent of the funding is to address the implementation costs that directly relate to the legalization of recreational cannabis. Examples of permitted costs include increased enforcement, paramedic services, fire services and by-law and policy development. Retail Facilities Bayham has the ability to opt -out of private retail sale of cannabis in the community until January 22, 2019. The effect of this decision is to prohibit all and any retail sale of cannabis in the municipality. If Bayham does not opt -out, then the retail sale of cannabis may be permitted in any zone where a retail store is permitted. Retail Store is a permitted use in the following zones: Rural Commercial (RC); Hamlet Commercial (HC); Central Business District (Cl); and Local Commercial (C2). Licensed retail stores are scheduled to open on April 1, 2019. The Ontario Cannabis Store (OCS) is the exclusive wholesaler and distributor to private retail stores. Cannabis online sales with home delivery began across the province on October 17, 2018. The Alcohol and Gaming Commission of Ontario (ACCO) is the provincial regulator authorized to grant store licenses and authorized to enforce compliance and staffing requirements. The AGCO will provide a 15 -day comment period for the public and municipal governments to provide input on proposed locations before granting a license. Notice of an application for a license will be posted on the building and on the AGCO website. The 15 -day comment period legislation requires that municipal comments focus on whether a proposed storefront location is in the public interest - defined as: public health or safety, protecting youth and eliminating the illegal market. Council may adopt a Municipal Cannabis Retail Policy Statement providing municipal staff with direction to responding within the 15 -day comment window. Cultivation and Processing The cultivation of cannabis for medical purposes occurs in highly controlled greenhouse or similar buildings to grow to specific quality and potency standards. It is expected that the cultivation of recreational cannabis will be similar because it will be federally licenced. Unlike traditional field crops and because of the controlled growing environment, the land area needed for cultivation is relatively small and does not require an area of an agricultural parcel. According to the Provincial Policy Statement 2014 (PPS), cannabis cultivation facilities may not be considered as an on-farm diversified use or as an agriculture -related use based on the following points: • Cannabis cultivation facilities are not dependent on prime agricultural soils because the production is primarily in greenhouses where nutrients and water are provided through a mechanical system. • Depending on the scale of the operation, a cultivation facility may not require a large parcel of land. IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 • Facility operations will require the skills of professionals including horticulturalists and botanists. Traditional land based farm operators are not needed for this form of cultivation. Furthermore to ensure the quality and consistency of the cannabis leaf or other edible forms, the processing of the cannabis is an intensive and technical process. The processing is similar to the processing and refining of food products. Effectively, both the cultivation and processing activity is an industrial land use instead of an agricultural one. The location and off site impacts are similar to an industrial processing facility. Federal authorization for commercial cannabis cultivation under the Cannabis Act will address two scales of cultivation; standard and micro -cultivation. Standard -cultivation facilities do not have a size limit, while micro -cultivation facilities must have a maximum area of 200 m2 (2,150 ft2). Standard and micro -cultivation licenses could authorize additional activities including research and development, product storage and transportation. These licenses will not however, authorize product packaging, labelling, retail sales to the public or any other activity that would be associated with the processing or retail sale of recreational cannabis. Regulatory Options for cultivation and processing: 1. Prohibit the cultivation and processing of cannabis as an agricultural land use. 2. Interpret cannabis "standard" cultivation and processing as an industrial use permitted in Rural Industrial (M2) and Urban Industrial (M4). Define the term "Cannabis Cultivation Facility", "Cannabis Processing Facility", "Standard - cultivation of Cannabis" and "Micro -cultivation of Cannabis" in the Zoning By- law in order to permit the use is certain zones. 3. Interpret cannabis cultivation and processing as a new use in the municipality. Enact zoning by-law amendments to define the term "Cannabis Cultivation Facility" and "Cannabis Processing Facility" but also provide detailed regulations and conditions (location, open storage, loading, setbacks, etc.) with respect to where and how the use will be permitted or prohibited and the scale of the operation. There are several existing zoning by-law regulations in Ontario municipalities for cultivation and processing for medical cannabis which may be used as a guide. The regulations include permitted uses and zones and setback policies from sensitive uses. In addition to having setbacks in zoning by-laws, some jurisdictions have existing site- specific conditions for cultivation and processing facilities for medical cannabis, such as no outside storage or security building regulations (permitting within front yards). Producers and processors have an interest in certainty around the regulations. Norfolk County has adopted zoning regulations for both the production of medical marijuana in 2014 and the production and processing of cannabis in 2018. Since Norfolk has similar rural and agricultural features to Bayham, it may be advantageous to have a similar set of zone regulations to create a consistent approach to cannabis cultivation and production in the region. The most recent zoning regulations from Norfolk County is attached as Appendix "A". Also included as Appendix "B" are Municipality of Chatham -Kent Official Plan policies and Zoning By-law regulation examples for Marihuana for Medical Purposes Production Facilities adopted in 2014. IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 Zoning regulations should consider the following regulatory directions: 1. Definitions: adding cannabis -related definitions to the zoning by-law, consistent with federal and provincial definitions. 2. Siting: limiting cannabis -related facilities to specific commercial and industrial zones. 3. Permitted uses: excluding cannabis -related facilities from certain sensitive or incompatible land uses. 4. Setbacks: establishing policies related to setbacks and/or minimum distance separation to schools, public recreational facilities and/or health care facilities. 5. Parking and Servicing: consider parking and municipal servicing requirements depending on the nature and scale of permitted cannabis -related facilities. Conclusion: The introduction of cannabis into mainstream cultivation, processing and retailing for medical and recreational purposes is a change in public values. Cannabis consumption is evolving from an illegal to a legal product similar to the production and licensing of alcohol. The federal government licensing and provincial government regulation for the production and distribution of cannabis have established criteria to reduce the potential land use impact at the municipal level. The framework for these criteria is related to public health and safety; protecting youth; and ending the illegal sale of cannabis. Operators must meet the qualifications to obtain the license and legally cultivate, process or sell cannabis. Wiffiam intd IBI GROUP William Pol, MCIP, RPP Consulting Planner to the Municipality of Bayham IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 APPENDIX "A" County of Norfolk consolidation of By -Law 25-Z-2018 and Zoning By -Law 1-Z-2014 2.5 "AIR TREATMENT CONTROL" shall mean the functional use of industrial grade multi -stage carbon filtration system, or similar technology, to reduce and/or treat the emission of pollen, dust and odours expelled from a facility and sized accordingly in comparison to the facility it serves as designed by a qualified person. [25-Z-2018] 2.29 "CANNABIS" shall mean a genus of flowering plants in the family Cannabaceae. Synonyms include but are not limited to marijuana, and marihuana. This definition does not include the industrial or agricultural production of hemp (a source of foodstuffs (hemp milk, hemp seed, hemp oil), fiber and biofuels). 2.30 "CANNABIS PRODUCTION AND PROCESSING" means lands, buildings or structures used for producing, processing, testing, destroying, packaging and/or shipping of cannabis authorized by an issued license or registration by the federal Minister of Health, pursuant to the Access to Cannabis for Medical Purposes Regulations, SOR/2016-230, to the Controlled Drugs and Substances Act, SC 1996, c 19, as amended from time to time, or any successors thereto." [25-Z-2018] 2.56 "FARM" shall mean the use of land, building or structure for agricultural purposes, such as, without limitation, the growing of crops, including nursery, biomass, and horticultural crops; raising of livestock; raising of other animals for food, fur or fibre, including poultry and fish; aquaculture; apiaries; agro-forestry and maple syrup production, but does not include Cannabis Production and Processing. [25-Z-2018] 2.70 "GARDEN CENTRE" shall mean a building, structure or lot used for the retail sale of agricultural products such as plants, trees and shrubs and ancillary sales of landscaping materials and products and shall not include Cannabis Production and Processing. [25-Z-2018] 2.173 "WHOLESALE OUTLET" shall mean an establishment in which goods, wares, merchandise, substances, articles or things are offered or kept for sale in large quantities for wholesale to retail business establishments and shall not include Cannabis Production and Processing. [25-Z-2018] IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 3.21 Cannabis Production and Processing Notwithstanding any other provision of this By-law, any Cannabis Production and Processing shall be subject to the following provisions: a) No lands, building or structure or portion thereof used for Cannabis Production and Processing purposes that is equipped with air treatment control situated in the General Industrial Zone (MG), Light Industrial Zone (ML), Rural Industrial Zone (MR) may be located closer to any Residential Zone, Institutional Zone, or Open Space Zone than 70 metres. b) No lands, building or structure or portion thereof used for Cannabis Production and Processing purposes that is equipped with air treatment control situated in the Agricultural Zone (A) may be located closer to any Residential Zone, Institutional Zone, or Open Space Zone than 150 metres. c) No lands, building or structure or portion thereof used for Cannabis Production and Processing purposes that is equipped with air treatment control situated in the General Industrial Zone (MG), Light Industrial Zone (ML), Rural Industrial Zone (MR) may be located closer to any dwelling, public school, private school, place of worship, or day care nursery than 150 metres. d) No lands, building or structure or portion thereof used for Cannabis Production and Processing purposes that is equipped with air treatment control situated in the Agricultural Zone (A) may be located closer to any dwelling, public school, private school, place of worship, or day care nursery than 150 metres. e) No lands, building or structure or portion thereof used for Cannabis Production and Processing purposes that is not equipped with air treatment control situated in the Agricultural Zone (A), General Industrial Zone (MG), Light Industrial Zone (ML), Rural Industrial Zone (MR) may be located closer to any dwelling, public school, private school, place of worship, or day care nursery than 300 metres. f) A building or structure used for security purposes for Cannabis Production and Processing may be located in the required front yard and does not have to comply with the required minimum front yard, side yard, and rear yard setbacks. g) Outdoor storage is prohibited on the property in which the Cannabis Production and Processing is located. h) Cannabis Production and Processing shall only be permitted within the zones as explicitly indicated in this Zoning By-law. i) All development in relation to the establishment of or expansion to a Cannabis Production and Processing shall be subject to Site Plan Control. [25-Z-2018] IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 3.38 Site Plan Control 3.38.1 Pursuant to Section 41 of the Planning Act, as amended, the following Zones are declared as site plan control areas via By -Law 2014-97 and are subject to the provisions of Section 41 of the Planning Act: R3; R4; R5; R6; CBD; CSC; CS; CRB; CN; CHA; CR; CRA; CM; MG; ML; MD; MX; MR; MM; MS; IC; IN; IR; OS; OST; Cannabis Production and Processing and all development larger than the maximum permitted area under Subsection 12.2 Value Added Agriculture. [25- Z-2018] 4.9 Number of Parking Spaces Z) Type of Use industrial establishment including Cannabis Production and Processing [25-Z-2018] Minimum Requirement 1 parking space for every 90 square metres of usable floor area 7.1 General Industrial Zone (MG) 7.1.1 Permitted Uses f) Cannabis Production and Processing, subject to General Provisions 3.21 [25- Z-2018] 7.2 Light Industrial Zone (ML) 7.1.1 Permitted Uses f) Cannabis Production and Processing, subject to General Provisions 3.21 [25- Z-2018] 7.5 Rural Industrial Zone (MR) 7.1.1 Permitted Uses f) Cannabis Production and Processing, subject to General Provisions 3.21 [25- Z-2018] 12.1 Agricultural Zone (A) 12.1.1 Permitted Uses d) Cannabis Production and Processing, subject to General Provisions 3.21 [25- Z-2018] 8 IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 Appendix "B" Municipality of Chatham -Kent Official Plan consolidated September 19, 2017 amended by OPA No. 31 By-law 2-2014 2.7 MARIHUANA FOR MEDICAL PURPOSE PRODUCTION As of June 2013, Health Canada introduced new Marihuana for Medical Purposes Regulations (MMPR). Following consultations with a wide range of stakeholders, the Government of Canada was concerned that the Marihuana Medical Access Program (MMAP) was open to abuse. The MMPR represent a comprehensive response to concerns raised in the years following the introduction of the draft regulations in December 2012, including the public comment period. The regulations aim to treat marihuana as much as possible like any other narcotic used for medical purposes by creating conditions for a new, commercial industry that is responsible for its production and distribution. The regulations will provide access to quality -controlled marihuana for medical purposes, produced under secure and sanitary conditions, to those Canadians who need it, while strengthening the safety of Canadian communities. In addition, the new regulations will also provide more choices of marihuana strains and commercial suppliers. It shall be the objective of Chatham -Kent to: 2.7.1 Support and promote new industry as a cornerstone of economic development through diversification. It shall be the policy of Chatham -Kent to: Permit Marihuana for Medical Purposes Production Facilities within the Employment Area, Agricultural Area and Rural Industrial designations on Schedules "A" and Schedule "E" Series — Land Use to this Official Plan. 2.7.1.1 The following land -use policies shall apply: a) All facilities will require a site-specific zoning amendment; b) Within the Agricultural Area designation, facilities are to be located on an arterial or collector road, or have the main access to the facility located not less than 100 metres from an arterial or collector road; C) Owner(s) must undertake consultation with Chatham -Kent Police and Fire Services to ensure that proposed facilities are located with regard for any police or fire criteria applicable to such facilities; d) Facilities shall not be located within close proximity to sensitive land uses such as residential, institutional, open space or as more specifically outlined in the zoning by-law; IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 10 e) Access to municipal water supply is preferred, however, in the case of a private water supply, the owner(s) will be required to provide justification that there is sufficient water for daily usage (a Ministry of Environment water -taking permit may be required) and adequate fire suppression; f) Access to municipal sanitary sewer is preferred, however, in the case of a private septic system or other onsite disposal systems, the owner(s) will be required to confirm that discharge from facilities can be safely treated in a private septic system or alternative. If discharge or treatment of product requires offsite handling, then the owner(s) will provide documentation of agreement(s) with approved waste handlers; g) Facilities must have acceptable access for emergency services; h) Facilities must have adequate onsite parking for the proposed use; i) Location of facilities on a lot with a residential use is prohibited; j) New construction will be subject to site -plan approval per the Chatham -Kent Site Plan Control By-law; k) Proponents may be required to provide a fire plan for emergency services; 1) Only facilities licensed by Health Canada under the Marihuana for Medical Purposes Regulations (MMPR), or as amended, will be permitted, and; m) The use of the Holding provision may be required for proposals within existing buildings. 3.7.2.2 Lands within the Rural Industrial designation are intended ..... The production of marihuana for medical purposes will be a permitted use in accordance with Health Canada regulations and in conformity with the policies of Section 2.7 of this Plan. 3.10.2.3 Permitted uses in the Agricultural Area designation will include..... The production of marihuana for medical purposes will be a permitted use in accordance with Health Canada regulations and in conformity with the policies of Section 2.7 of this Plan. B.2.4.3 Permitted industrial uses in the Employment Area shall include ....... B.2.4.3.1 The production of marihuana for medical purposes will be a permitted use in accordance with Health Canada regulations and in conformity with the policies of Section 2.7 of this Plan. IBI GROUP MEMORANDUM Error! Reference source not found. — December 11, 2018 Municipality of Chatham -Kent Zoning By-law 216-2009 consolidated February 12, 2018 "AGRICULTURAL USE" means the use of an area of land, with or without accessory buildings or structures primarily for: i) the tillage of soil; ..... but excluding an abattoir or any premises used for the killing of livestock or the processing of meat, or a marihuana for medical purposes production facility. 19 "INDUSTRIAL USE" means the use of any land, building or structure for the purpose of An industrial use shall not include a marihuana for medical purposes production facility. "MARIHUANA FOR MEDICAL PURPOSES PRODUCTION FACILITY" means any building or structure licensed and/or authorized to possess, sell, provide, ship, deliver, transport, destroy, produce, export and/or import marihuana for medical purposes, including related research under, the Marihuana for Medical Purposes Regulations under Subsection 55(1) of the Controlled Drugs and Substances Act or as amended. 4.41 MARIHUANA FOR MEDICAL PURPOSES PRODUCTION FACILITY Marihuana for Medical Purposes Production Facilities shall be permitted on a site-specific basis subject to the criteria of Section 2.7 of the Chatham -Kent Official Plan and: a) The following minimum separation distance shall apply: i) within a primary urban area as defined and delineated by the Chatham -Kent Official Plan no lot on which an MMPP facility is to be located shall be located closer to any residential, institutional or open space zone boundary than 75m. ii) in areas not located in a primary urban area no building or structure or portion thereof used for an MMPP facility shall be located closer than 100 m to an existing residential, institutional or open space zone boundary. b) Parking Requirement: Two spaces per there employees (maximum enrollment) or one space per 18.29 sq. m floor area for office, whichever is greater, plus one space per 1,000 sq. m floor area used for production. C) Residential uses on lots zoned to permit a MMPP facility are prohibited excluding a single detached dwelling or mobile home accessory to an agricultural use. SOVTXWFSF£Rk � Cannabis Retail Outlet Considerations for Municipalities in Oxford County, Elgin Public Health County, and the City of St. Thomas On October 17, 2018, the Ontario Government passed legislation that privatized the cannabis retail model. The newly enacted Cannabis Licence Act, 2018 sets the Alcohol and Gaming Commission of Ontario (AGCO) as the regulator of cannabis retail outlets, and the Ontario Cannabis Retail Corporation (OCRC) as the exclusive wholesaler and online retailer of cannabis in Ontario. The first retail stores are to be operational on April 1, 2019. In the interim, the public can purchase cannabis from OCRC's online store, the Ontario Cannabis Store. Retail applications to the AGCO will be received starting December 17, 2018. Municipalities must declare by January 22, 2019 whether they will opt -out of privatized retail outlets in their communities. To opt -out, municipal councils must provide a notice of resolution to opt -out to the Registrar and notice to the AGCO no later than January 22, 2019. Opting out is a one-time option for municipalities, however, those that choose to opt out may opt -in at a later date. If a municipality does not opt out, cannabis retail outlets will be permitted. The Association of Municipalities of Ontario notes that municipal governments may consider a policy statement providing direction to municipal staff input to the AGCO within the 15 -day review period. The policy statement should outline significant sensitive considerations or uses representing the expectations of the community in permitting cannabis retail. The recently released Ontario Regulation 468/18 made under the Cannabis Licence Act, 2018 governs private cannabis retail in Ontario and sets out requirements regarding retail store authorizations and operations. For example, private recreational cannabis retail storefronts must be stand-alone only, the minimum distances between a retailer and a school, as defined by the Education Act, has been set at 150 metres, and hours of operation will be between 0900h and 2300h. The Ontario Government indicated that municipalities are prohibited from using licensing or land -use bylaws to control the placement or number of cannabis retail outlets. Municipalities are also prohibited from establishing a licensing system for cannabis retailers (1). In Ontario, Bill 57, Restoring Trust, Transparency and Accountability Act, 2018 received royal assent on December 6, 2018. Bill 57 includes specific authority for municipalities to adopt cannabis smoking bylaws, similar to tobacco smoking bylaws. Section 5 of this bill amends both Section 98 of the City of Toronto Act, 2006 and Section 115 of the Municipal Act, 2001 such that municipalities can explicitly regulate the smoking of tobacco and cannabis. Bill 57 updates the definition of "smoking of tobacco and cannabis" under both the Municipal Act, 2001 and City of Toronto Act, 2006 to include: the holding of lighted tobacco or cannabis; and the consumption of tobacco or cannabis through the use of an electronic cigarette. The Government of Ontario's response to the federal government's legalization of cannabis is a phased approach and information is still emerging. The decision to introduce retail outlets into your municipality may be difficult, particularly in the absence of a complete understanding of community impacts of allowing stores within a municipality. Municipal Councils may want to include considerations from a public health perspective in their deliberations on the issue. Is your Municipal Council considering HAVING cannabis retail outlets in your community? Research shows that increased availability and exposure of substances, such as alcohol and tobacco, results in increased consumption, which can lead to significant health and social harms and costs (2,3). For example: • High retail outlet density can contribute to increased consumption and harms (2,4,5,6,7) • Retail outlet proximity to youth -serving facilities can normalize and increase substance use (8,9). • Co -use of cannabis and other substances increases the risk of harm, such as impaired driving (10). • Retail outlet proximity to other sensitive areas may negatively influence vulnerable residents (7,11). • Longer retail hours significantly increase consumption and related harms (2,4,12). • Fewer restrictions on where cannabis, tobacco and vapes can be used may increase the risk of normalization, second-hand smoke exposure and impairment (3,13,14,15,16). • Retail outlet proximity to other substance retail outlets shows increased number of traumas (17). • High number of retailers impacts cannabis use and frequency of use (18). Municipalities are prohibited from using licensing or land -use by-laws to explicitly control the placement or number of cannabis retail outlets. All proposed cannabis store locations are subject to a 15 -day public notice process that provides municipalities and residents the opportunity to comment on store locations related to public interests. Municipalities may wish to provide comments regarding other aspects of the physical availability of cannabis, such as minimum distance requirements between cannabis retail outlets and other substance retailers; the number of outlets in a neighbourhood; and, proximity to youth -serving facilities and other sensitive use spaces. Appendix A provides additional information, from a public health perspective. The bulk of provincial funding for municipalities is tied to not opting out. The Ontario Government has committed $40 million over two years to help municipalities with implementation costs, with municipalities receiving at least $10,000. A municipality that has not opted out would receive additional funds on a per household basis. Furthermore, if Ontario's portion of the federal excise taxes exceed $100 million in the first two years, the province will provide 50% of the surplus only to municipalities that have not opted out (1,19). Is your Municipal Council considering OPTING OUT of cannabis retail outlets? You may want to consider the following: Opting out may not decrease cannabis use and its impact on the community. Some consumers will access cannabis through legal sources (Ontario Cannabis Store [OCS] website), however, in the absence of physical retail outlets, the demand for cannabis from the illegal market may remain. Some marginalized groups (e.g., individuals without a physical address, individuals without a credit card, etc.) will not be able to access regulated products through the OCS. Without physical stores, these marginalized groups may access cannabis through illegal sources. Cannabis obtained through the OCS (online and from private retail stores) has product safety measures in place regarding packaging, product information, and controls related to the cultivation and handling of the product. Municipalities will incur costs associated with cannabis legalization regardless of the presence of retail storefronts in their communities. Municipalities may choose to consider how they will manage the costs and potential risks associated with cannabis legalization. The Ontario Government has committed $40 million over two years to help municipalities with implementation costs. If opting out of the retail model, communities will receive $10,000 to help with associated costs; they will not be able to access additional funding at a later date (1). Opting out of cannabis retail sales by January 22nd, 2019, may provide municipalities with additional time to clarify municipal and provincial roles and responsibilities, as more information becomes available. According to the Association of Municipalities of Ontario, opting out can be reversed after January 22nd; however, those municipalities that choose to opt back in will not gain any additional funding from the Ontario Cannabis Legalization Implementation Fund above the initial $10,000 (20). For more information, contact the Southwestern Public Health at tobaccoenforcement(a)_swpublichealth or at 1-800-922-0096. -2- Pu— blit Health Appendix A — Evidence to Support Cannabis Retail Outlet Considerations Issue Considerations Examples of Cannabis Regulations/Suggested Regulations Other Supporting Evidence 1. High retail outlet Reduce cannabis retail outlet The City of Calgary has enacted a Research on alcohol and tobacco use density can density through minimum 300m separation distance between highlight the need for stronger controls on contribute to distance requirements cannabis stores. (21) retail density, minimum distance between increased between cannabis retail retailers, and the need for stronger consumption and outlets and limits on the Spruce Grove, Alberta, requires a controls on the number of retailers. harms (2,4,5,6,7). overall number of outlets 200m separation distance between It has been shown that increased tobacco (11). cannabis retail outlets (22). and alcohol retail density is associated with greater prevalence of tobacco use and alcohol consumption within Public Health Units in Ontario (3). Density limits reduce neighbourhood impacts and youth access (3). Higher retail density around locations where youth live is associated with experimentation of tobacco products (23). From a tobacco cessation perspective, several studies have shown that the presence of even a single tobacco retail location close (<500 metres) to a smoker's home affects abstinence during a quit attempt. The relationship between abstinence from smoking and walking distance increased the further a retailer was away from a person's home (24). Those who live within 500 m of retail location are 1 time more likely to relapse, while those who live within 250-500m of a retail location are 1.9 times more likely to relapse, and those living within 250m or less are 4.2 times more likely to relapse (25). 2. Retail outlet Prevent the role -modeling of The State of Washington has Research suggests that it is prudent for proximity toyouth- cannabis use and reduce enacted a 300m separation decision makers to develop policies that -3- serving facilities can youth access through distance requirement between prevent tobacco retailers from being normalize and minimum distance cannabis retail stores and located within close proximity to schools increase substance requirements from youth- elementary and secondary schools as well as other youth orientated facilities use (8,9). serving facilities such as and public playgrounds (26). (30). schools, child care centres, libraries, and community In Kelowna there are centres (9, 10, 20) recommendations for retail cannabis stores to be a distance of 150m from elementary schools and 500m from middle and secondary schools (27). In Manitoba, typically 150m to 300m is established between cannabis- related facilities and schools, licensed daycares, public recreational facilities and other cannabis-related uses (28). On Nov. 14, 2018, the Government of Ontario passed new regulations for licensing and operation of private cannabis stores. The regulations establish a minimum distance of 150m between cannabis retail stores and schools, including private and federally- funded First Nation schools off- reserve (29). 3. Co-use of cannabis Discourage the co-use of KFL&A Public Health recommends Preventing the clustering of tobacco, e- and other cannabis and other a 200m separation distance cigarette, alcohol and cannabis stores can substances substances by prohibiting co- between cannabis retail outlets and have positive effects on communities, increases the risk of location and enacting alcohol or tobacco retail outlets especially among vulnerable populations harm, such as minimum distance (12). (46). impaired driving (10). requirements between cannabis, alcohol, tobacco, On Nov. 14, 2018, the Government and e-cigarette retail outlets of Ontario passed new regulations (10,11). for licensing and operation of private cannabis stores. The -4- -5- regulations establish a requirement for all private recreational cannabis retail storefronts to be stand-alone stores only (29). 4. Retail outlet Protect vulnerable residents The City of Vancouver has A 2013 scan of tobacco retail outlets proximity to other by limiting cannabis retail restricted medical cannabis retail across Ontario indicated that the outlets in sensitive areas may outlets in low socioeconomic outlets to commercial zones instead both urban and rural areas were more negatively influence neighbourhoods and of residential ones (32). likely to be located in areas with high vulnerable residents enacting minimum distance neighbourhood deprivation (33). (7,11). requirements from other sensitive areas (11,31). Findings from Hamilton, Ontario also show that the number of tobacco and electronic cigarettes retailers in low income areas far exceed other areas of the cit (34). 5. Longer retail hours Reduce cannabis In US states where cannabis has In 1996, the hours and days of sale for significantly increase consumption and harms by been legalized late night hours of alcohol in Ontario were extended, resulting consumption and limiting late night and early operation are limited to 10 pm or in a significant increase in rates of alcohol related harms (2,4,12) morning retail hours (4,35). midnight (36,37,38,39). consumption and associated harms, such as acute injuries, trauma and violence. In the province of Manitoba, hours (4,35). This experience has been of operation at minimum, will follow demonstrated internationally as well, with current municipal bylaws for hours evidence showing that longer hours of sale of operation of retail services or significantly increases alcohol industrial uses. The municipality consumption and alcohol-related harms has the authority to further restrict (35). Harm is more likely to occur late at retail hours through the conditional night and very early in the morning, use process or by adding therefore it is recommended that retail regulations to the zoning bylaw hours do not operate around the clock (28). (35). On Nov. 14, 2018, the Government The Centre for Addiction and Mental of Ontario passed new regulations Health recommends that cannabis retail for licensing and operation of hours of operation model those private cannabis stores. It has been established by the LCBO (40). Currently, established that private retail the permissible hours for the sale of cannabis stores will be permitted to alcohol at retail outlets are Monday open between the hours of 9:00 am through Saturday 9:00 am to 11:00 pm, and 11:00 pm on any day (29). and on Sunday from 9:30 am to 8:00 pm (41). -5- 6. Fewer restrictions on Establish greater restrictions The City of Markham prohibits the Allowing cannabis to be consumed where cannabis, on where cannabis smoking and vapourizing of wherever tobacco can be consumed raises tobacco and vapes can consumption, tobacco use cannabis in all public places (43). concerns regarding the risk of be used may increase and vaping can occur. normalization, second-hand smoke the risk of The municipality of Chatham -Kent exposure and impairment. normalization, second- Smoking of cannabis is prohibits the smoking of tobacco, hand smoke exposure prohibited anywhere smoking cannabis and vaping on all Children tend to copy what they observe and impairment tobacco is prohibited (42). municipal property including and are influenced by normality of any (3,13,14,15,16). beaches, walkways, within 9m of type of smoking around them. From the Additional restrictions on buildings entrances, and within 4m lessons learned from tobacco and alcohol, smoking and vaping can be of bus stops (44). normalization of cannabis use could lead enacted through municipal to increases in rates of cannabis use bylaws (42). (3,14,15). Smoke from cannabis is similar to that of tobacco, containing fine particles, cancer causing compounds, volatile organic chemicals, carbon monoxide and heavy metals, which can negatively affect the health of people exposed. There is no safe level of exposure to second hand smoke (13). Allowing smoking and vaping of cannabis in public places increases the exposure of second-hand smoke to the public (e.g. sidewalks, entranceways to buildings, parking lots). Cannabis impairment can have side effects including paranoia, panic, confusion, anxiety, and hallucinations (16). Public safety and unintended exposure related to cannabis impairment should be considered 16. 7. Retail outlet proximity Preventing the clustering of KFL&A Public Health recommends to other substances tobacco, e -cigarette, alcohol a 200m separation distance retail outlets shows and cannabis stores can between cannabis retail outlets and increased number of have positive effects on alcohol or tobacco retail outlets traumas (17). communities, especially (12). among vulnerable populations (11). 0 References 1. Moving Forward with Cannabis Retailing: Technical Briefing September 28, 2018. [Internet]. Ontario: Ontario Government; 2018. Available from https://www.amo.on.ca/AMO-PDFs/Cannabis/Cannabis-Technical-Briefing-Deck-Sept-27-2018-pdf.aspx 2. Babor, T, Caetano R, Cassell S, Edwards G, Giesbrecht N, Graham K, Rossow I. (2010). Alcohol no ordinary commodity: Research and public policy (Second ed.). New York, USA: Oxford University Press. Ottawa, ON. 3. Smoke -Free Ontario Scientific Advisory Committee, Ontario Agency for Health Protection and Promotion (Public Health Ontario). Evidence to guide action: Comprehensive tobacco control in Ontario (2016). Toronto, ON: Queen's Printer for Ontario; 2017. Available from: https://www.publichealthontario.ca/en/eRepository/SFOSAC%202016 FullReport.pdf. 4. Popova S, Giesbrecht N, Bekmuradov D, Patra J. (2009). Hours and days of sale and density of alcohol outlets: impacts on alcohol consumption and damage: a systematic review. Alcohol Oct;44(5):500-16. 5. World Health Organization (2010). Global strategy to reduce the harmful use of alcohol. Available from: http://www.who.int/substance abuse/msbalcstragegy.pdf 6. Borodovsky JT, Lee DC, Crosier BS et al. (2017). US cannabis legalization and use of vaping and edible products among youth. Drug Alcohol Depend 177:299-306. Available from: https://www.ncbi.nim.nih.gov/pubmed/28662974 7. Mair C, Freisthler B, Ponicki WR, Gaidus A. NIHMS705271; The impacts of marijuana dispensary density and neighborhood ecology on marijuana abuse and dependence (2015). Drug Alcohol Depend 154:111-6. Available from: https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4536157 8. U.S. Department of Health and Human Services (HHS), Office of the Surgeon General (2016). Facing Addiction in America: The Surgeon General's Report on Alcohol, Drugs, and Health. Available from: https://addiction.surqeongeneral.gov/surgeon-generals- report.pdf 9. Canadian Paediatric Society. Cannabis and Canada's children and youth (2016) Ottawa, ON: Canadian Paediatric Society. Available from: https://www.cps.ca/en/documents/position/cannabis-children-and-youth. -7- MLHU recommends a 500m separation distance between cannabis retail outlets and alcohol or tobacco retail outlets (45). On Nov. 14, 2018, the Government of Ontario passed new regulations for licensing and operation of private cannabis stores. The regulations establish a requirement for all private recreational cannabis retail storefronts to be stand-alone stores only (29). 8. High number of Limit/cap the number of Washington caps the number of Research from alcohol and tobacco retailers impacts cannabis retailers to reduce retailers that exist for the entire highlights the need for stronger controls on cannabis use and use and frequency of use state at 556 for a population of 7.4 the number of retailers to reduce harms frequency of use (18). (18). million people (39). (2,3). References 1. Moving Forward with Cannabis Retailing: Technical Briefing September 28, 2018. [Internet]. Ontario: Ontario Government; 2018. Available from https://www.amo.on.ca/AMO-PDFs/Cannabis/Cannabis-Technical-Briefing-Deck-Sept-27-2018-pdf.aspx 2. Babor, T, Caetano R, Cassell S, Edwards G, Giesbrecht N, Graham K, Rossow I. (2010). Alcohol no ordinary commodity: Research and public policy (Second ed.). New York, USA: Oxford University Press. Ottawa, ON. 3. Smoke -Free Ontario Scientific Advisory Committee, Ontario Agency for Health Protection and Promotion (Public Health Ontario). Evidence to guide action: Comprehensive tobacco control in Ontario (2016). Toronto, ON: Queen's Printer for Ontario; 2017. Available from: https://www.publichealthontario.ca/en/eRepository/SFOSAC%202016 FullReport.pdf. 4. Popova S, Giesbrecht N, Bekmuradov D, Patra J. (2009). Hours and days of sale and density of alcohol outlets: impacts on alcohol consumption and damage: a systematic review. Alcohol Oct;44(5):500-16. 5. World Health Organization (2010). Global strategy to reduce the harmful use of alcohol. Available from: http://www.who.int/substance abuse/msbalcstragegy.pdf 6. Borodovsky JT, Lee DC, Crosier BS et al. (2017). US cannabis legalization and use of vaping and edible products among youth. Drug Alcohol Depend 177:299-306. Available from: https://www.ncbi.nim.nih.gov/pubmed/28662974 7. Mair C, Freisthler B, Ponicki WR, Gaidus A. NIHMS705271; The impacts of marijuana dispensary density and neighborhood ecology on marijuana abuse and dependence (2015). Drug Alcohol Depend 154:111-6. Available from: https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4536157 8. U.S. Department of Health and Human Services (HHS), Office of the Surgeon General (2016). Facing Addiction in America: The Surgeon General's Report on Alcohol, Drugs, and Health. Available from: https://addiction.surqeongeneral.gov/surgeon-generals- report.pdf 9. Canadian Paediatric Society. Cannabis and Canada's children and youth (2016) Ottawa, ON: Canadian Paediatric Society. Available from: https://www.cps.ca/en/documents/position/cannabis-children-and-youth. -7- 10. Government of Canada (2016). A framework for the legalization and regulation of cannabis in Canada: The final report of the task force on cannabis legalization and regulation. Available from: http://www.healthyeanadians.gc.ca/task-force-marijuana-groupe- etude/framework-cadre/alt/framework-cadre- eng.pdf 11. Alberta Health Services (2018). AHS recommendations on cannabis regulations for Alberta municipalities. Available from: http://rmalberta.com/wp- content/uploads/2018/05/Webinar-recording-Cannabis-and-Public-Health-AHS-Cannabis-Information-Package- for-Municipalities.pdf 12. Kingston, Frontenac and Lennox & Addington Public Health (2018). Memorandum: Provincial recommendations on the cannabis retail system. 13. Sparacino,CM, Hyldburg PA & Hughes TJ. Chemical and biological analysis of marijuana smoke condensate. NIDA Res Monogr 99(1990): 121-40. 14. Smoke -Free Ontario Scientific Advisory Committee. Evidence to Guide Action: Comprehensive Tobacco Control in Ontario (2010).Toronto, Ontario: Ontario Agency for Health Protection and Promotion. Retrieved from http://otru.org/wp-content/uploads/2012/06/Evidence-to-Guide-Action-2010.pdf 15. Linkenbach, J. The Main Frame: Strategies for Generating Social Norms News. Montana, US: Montana State University, 2002. 16. Smoking and Health Action Foundation. Secondhand Marijuana Smoke: Health effects of exposure (2016). Smoking and Health Action Foundation. Retrieved from: https://nsra-adnf.ca/key-issue/secondhand-marijuana-smoke/ 17. Alcohol policy review: opportunities for Ontario municipalities. [Internet] Developed for Wellington-Dufferin Guelph Health Unit, Durham Region Health Department and Thunder Bay District; 2018. Available from http://opha.on.ca/getmedia/4e8f860f-6e34-4036- 9fa6-a1311 a35852e/Alcohol-Policy- Review-Fu 11-Report-Fi nal. pdf. aspx 18. Morrison, C. Gruenewald, P, Freisthler,B.,Ponicki,R.,& Remer,L. (2014). The economic geography of medical marijuana dispensaries in California. International Journal of Drug Policy, 25(3), 508-515. 19. Backgrounder: Cannabis Statue Law Amendment Act, 2018. [Internet]. Ontario Newsroom; Ministry of the Attorney General; September 27, 2018. Available from https://news.ontario.ca/mag/en/2018/09/cannabis-statute-law-amendment-act-2018.html 20. Association of Municipalities of Ontario (2018). Municipal Cannabis Updater - Information to Help Municipal Staff Prepare Reports for Councils. Available From: https://www.amo.on.ca/AMO-PDFs/Cannabis/Draft-Template-Municipal-Cannabis-Policy-Statement.aspx 21. City of Calgary (2018). Cannabis store business guide. Available from: http://www.calaary.ca/PDA/pd/Pages/Business-licenses/Cannabis-Store.aspx 22. City of Spruce Grove. (2018). Retail cannabis regulation. Retrieved from https://www.sprucegrove.org/media/2615/retail-cannabis-regulation- presentation.pdf 23. Anesetti-Rothermel. A., Cantrell, J., Kirchner, T. R., Pearson, J. L., Vallone, D., Xaio, H. (2016). Tobacco retail outlet density and young adult tobacco initiation. Journal of the Society for Research on Nicotine and Tobacco, 18 (2): 130-137. Retrieved from https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4830222/ 24. Tilson. M. (2011). Reducing the Availability of Tobacco Products at Retail: Policy Analysis. Retrieved from http://nsra-adnf.ca/wp- content/uploads/2016/07/Reducing Retail Availabilty policy analysis final 2011.pdf 25. Chaiton, M., Mecredy, G., Rehm, J., Samokhvalov. (2014). Tobacco retail availability and smoking behaviours among patients seeking treatment at a nicotine dependence treatment clinic. Tobacco Induced Diseases 12(1): 19. Retreived from https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4350303 26. Washington State Liquor and Cannabis Board (2016). Distance from restricted entities. Available from: https://lcb.wa._qov/m0license/distance from restricted entities 27. City of Kelowna, Report to Council, Aug. 27, 2018 File no.: 1250-04 28. Zoning for Cannabis: A Guide for Manitoba Municipalities (October 2018) 29. Ministry of the Attorney General News (2018). Ontario Establishes Strict Regulations for the Licensing and Operation of Private Cannabis Stores 30. Chan. W. & Leatherdale, S. T. (2011). Tobacco retailer density surrounding schools and youth smoking behaviour: a multi-level analysis. Tobacco Induced Diseases, 9(1). Retrieved from https://www.ncbi.nlm.nih.gov/pmc/articles/PMC3158107/ -8- 31. Association of Municipalities Ontario (2018). Briefing: Municipal Governments in the Ontario Recreational Cannabis Framework. Available from: http://www.amo.on.ca/AMO-PDFs/Reports/2018/Briefing-Municipal-Governments-in-the-Ontario-Recr.aspx 32. City of Vancouver (2018). Regulations for medical -marijuana related businesses. Available from: https://vancouver.ca/doing- business/cannabis-related- business-regulations.aspx 33. Chaiton. M., Graham., M., Cohen. J., Tilson. M. (2013). Tobacco retail outlets and vulnerable populations in Ontario. International Journal of Environmental Research and Public Health 10(12), 7229-7309. Retrieved from hftps://www.ncbi.nlm.nih.gov/pmc/articles/PMC3881168/ 34. Tilson. M. (2011). Reducing the Availability of Tobacco Products at Retail: Policy Analysis. Retrieved from http://nsra-adnf.ca/wp- content/uploads/2016/07/Reducing Retail Availabilty policy analysis final 2011.pdf 35. Giesbrecht, N., Wettlaufer, A., April, N., Asbridge, M., Cukier, S., Mann, R., McAllister, J., Murie, A., Plamondon, L., Stockwell, T., Thomas, G., Thompson, K., & Vallance, K. (2013). Strategies to Reduce Alcohol -Related Harms and Costs in Canada: A Comparison of Provincial Policies. Toronto: Centre for Addiction and Mental Health. 36. California. (2017). Bureau of cannabis control proposed text of regulations. Retrieved from http://www.bcc.ca.gov/law regs/bcc prop text reg.pdf 37. Oregon. (2017). Recreational marijuana: Frequently asked questions. Retrieved from http://www.bcc.ca.gov/law regs/bcc prop text reg.pdf 38. State of Colorado. (2017). Retail marijuana rules. Retrieved from https://www.colorado.gov/pacific/sites/default/files/Complete%20 Retail %20Mariauana%20Rules%20as%20of°/o20Apri1%2014%202017%20with%20DOR%2 ODisclaimer 1.pdf 39. Washington State Liquor and Cannabis Board. (2017). Frequently asked questions about marijuana rules. Retrieved from https:Hlcb.wa.gov/mi2015/fags- rules 40. Centre for Addiction and Mental Health (2018). Submission to the Ministry of the Attorney General and the Ministry of Finance: Cannabis regulation in Ontario. Available from: https://www.camh.ca/-/media/files/pdfs---public-policy-submissions/camhsubmission-cannabisretail 2018-09-25- pdf.pdf?la=en&hash=1237D4AF4316606BC546D8C6D1 D1 EF1 D84C7C00B 41. Alcohol and Gaming Commission of Ontario. (2018). Hours of Alcohol Sale and Service. Retrieved from https://www.agco.ca/alcohol/hours-alcohol-sale- and-service 42. Ontario. Ministry of Health and Long Term Care. Smoke -Free Ontario Act, 2017. https://www.ontario.ca/page/where-you-cant-smoke-or-vape-ontario 43. City of Markham. (2018). Cannabis legalization. Retrieved from http://www.markham.ca/wps/portal/Markham/MunicipalGovernment/BViaws/ 44. The Municipality of Chatham -Kent. (2014). By-law 137-2014. Retrieved from https://www.chatham-kent.ca/CommunitVParks/Documents/137-2014.pdf 45. The Middlesex -London Health Unit. (2017). Letter of Correspondence to City of London Chief Municipal Law Enforcement Officer. London: Middlesex - London Health Unit. 46. Morrison, C., Gruenewald, P., Freisthler, B., Ponicki, R., & Remer, L. (2014). The economic geography of medical marijuana dispensaries in California. International Journal of Drug Policy, 25(3), 508-515. Retrieved from https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4162636/ in 0 ppurtunity 17�$�o TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: December 20, 2018 REPORT: CAO -82/18 SUBJECT: DOORS OPEN EAST ELGIN BACKGROUND REPORT CAO On December 11, 2017 the Council of the Corporation of the Town of Aylmer passed the following resolution: THAT the Town of Aylmer Council requests the Township of Malahide and the Municipality of Bayham to defer the 2018 Doors Open East Elgin event, and consider holding the event in 2019, in order to ensure the availability of the necessary time and resources required to plan this event. On December 10, 2018 the Council of the Corporation of the Town of Aylmer passed the following resolution: THAT the correspondence from the Ontario Heritage Trust regarding Doors Open Program registration for 2019 be received for information; and, THAT staff be directed to contact the Municipality of Bayham and the Township of Malahide to receive input on their inclination to participate in a joint program for 2019; THAT staff be directed to request an extension to the current December 21, 2018 registration deadline in order to consider prospective partnership opportunities; and further, THAT staff be directed to report back on this matter at the Regular Meeting of Council on January 14, 2019. DISCUSSION Doors Open Ontario is a program coordinated by the Ontario Heritage Trust. The Ontario Heritage Trust works with communities across the province to open the doors, gates and courtyards of their unique and most fascinating cultural sites so the public can explore the stories hiding inside. Every April to October, through Doors Open, Ontario's heritage treasures are open to the public with free events across the province. From historical houses to modern marvels of construction, Doors Open Ontario showcases the buildings, natural spaces, infrastructure and cultural landscapes that shape and define Ontario communities. The basic premise of this program is to invite people to visit sites of interest that are not normally open to the public — for free. There may be value-added tours or on-site gift shops that will cost extra. But access to the building during the Doors Open event is free of charge. Across Ontario Doors Open statistics are as follows: • 43 events hosted in 145 communities, representing 71 municipalities and 1,021 buildings/sites • Of the 30 per cent of participants who came from outside the host community, 71 per cent travelled specifically to participate in Doors Open Ontario Doors Open East Elgin was held on September 16, 2017. Statistics for Doors Open East Elgin Events are as follows: DOORS OPEN EAST ELGIN STATISTICS 2013 2015 2016 2017 Sites 21 23 17 10 Bayham Sites 10 8 5 8 Visits 1,307 1,375 614 539 Sites Not Normally Open to the Public 0 0 0 0 Total Paid Hours 368 140 160 90 Volunteers 39 91 40 4 Volunteer Hours 524 420 1 240 1 41 The 2017 Municipality of Bayham sites were the Straffordville Library, Port Burwell Library, Marine Museum and Lighthouse, Mennonite Clearance Centre, Port Burwell Trinity Church, Periscope Playhouse and the Bayham Family Table. The total attendance was 330, with 223 of those visitors attending the municipal sites. In 2017 the Township of Malahide, City of St Thomas and Municipality of Central Elgin chose to reallocate tourism funds elsewhere and did not take part in the Doors Open Program. The Municipality of Bayham generally allocates the Bayham portion of the registration fee from the Tourism Operating Budget. Staff time is unallocated and is drawn from the General Government line. Generally the duties of the coordinating Municipality, which was the Municipality of Bayham in 2016, are as follows: • Contact partner municipalities to determine interest, register and submit registration fee; • Invoice partner municipalities; • Send emails to previous participants to inquire if they wish to participate; • Send event listing sheets; • Collect participant information from partner municipalities; • Inquire from partner municipalities regarding numbers for supplies; • Order supplies and provide to partner municipalities; • Send reminder emails to partner municipalities and event locations; • Obtain information sheets from participants, event listing sheets and insurance certificates; • Input all participant information and photos on Doors Open Website; • Update Doors Open Website as participant information is provided; • Update Municipal Website with Event Information; • Create flyer and ad once all participant information is received; • Print and provide participants surveys, flyers listing all sites, surveys, visitor tallies etc. required for the day; • Contact participants to pick up supplies; • Have partner municipalities pick up supplies or deliver to coordinating municipality; • After event follow up for receipt of signs, surveys, visitor tallies etc.; • Complete and submit required information to Doors Open following event; • Community Organizer Evaluation Form - calculate using information sheets received from sites; Generally the work for Doors Open East Elgin begins in December the year prior and is ongoing until after the event date. In 2017 staff respectfully recommended the Municipality of Bayham decline to participate in the Doors Open Program. In 2018 as historic community involvement in the program has declined, staff wanted to present Council with background information on the program prior to committing involvement for another year. As the non -municipal community historical sites that more closely align with the program goals have declined to participate in the program the Municipality may want to look elsewhere for Community initiatives for 2019. Should Council wish to continue with Doors Open East Elgin staff would respectfully request significantly more active involvement from the Bayham Doors Open East Elgin Council representatives to ensure the event is a success by attracting and convincing community sites to participate. RECOMMENDATION THAT Report CAO -82/18 re Doors Open East Elgin be received for information. 2. AND THAT the Municipality of Bayham not take part in Doors Open 2019. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-094 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE EDEN MUNICIPAL DRAIN BRANCHES `B' & `C' WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lots 22 & 23, Concession 9, Municipality of Bayham AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 206114, prepared by Spriet Associates, dated October 31, 2018, which is attached hereto as Schedule "A", and forms part of this By-law. AND WHEREAS the estimated total cost of constructing the drainage work is $66,700.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: Engineer Report No.206114, dated October 31, 2018 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $66,700.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. By-law No. 2018-094 -2- A 2- A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. 4. For paying the amount of $0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of $500.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the "Fernley Municipal Drain Improvements". READ A FIRST AND SECOND TIME this 20th day of December, 2018 and provisionally adopted this 21St day of December, 2018. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this 20th day of December, 2018. MAYOR CLERK COURT OF REVISION — MUNICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law #2018-094 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on December 20, 2018 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-101 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND KDN PAVEMENT MARKING LTD. WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with KDN Pavement Marking Ltd. for the provision of line painting services within the Municipality of Bayham NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between KDN Pavement Marking Ltd. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF DECEMBER 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-102 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND PBR EXCAVATING INC. FOR THE PROVISION OF DRAINAGE WORKS FOR THE EDEN DRAIN BRANCHES `B' & `C' IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Eden Drain Branches `B' & `C' based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with PBR Excavating Inc. for construction of the Eden Drain Branches `B'& `C' in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: THAT the Municipality enter into and execute an agreement with PBR Excavating Inc. for construction of the Eden Drain Branches `B' and `C' in accordance with the Contract attached hereto as Schedule "A" and forming part of this By -Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 201h DAY OF DECEMBER, 2018. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-103 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD DECEMBER 20, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held December 20, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF DECEMBER, 2018. MAYOR CLERK