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Home My WebLink AboutNovember 15, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 15, 2018 7:00 p.m. 8:00 p.m. — Public Meeting Branch 'A' of the No.1 Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER ED KETCHABAW ABSENT WAYNE CASIER STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Other Business Item 'A' Agreement No. 0608 Straffordville Hall Foundation Donation 4. ANNOUNCEMENTS None 5. DELEGATIONS A. 7:05 p.m. —Arlyne Williams, Bayham Policing Committee President re Community Signage Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the request from Mr. Arlyne Williams, Bayham Policing Committee President re Community Signage be received for information; AND THAT approval be granted for staff to install signage provided by the Bayham Policing Committee on new Community signs; AND THAT staff work with Bayham Policing Committee to advise of new signage dimensions. CARRIED 2018 Council Minutes November 15, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 1, 2018 B. Public Planning Meeting held November 1, 2018 re Dorothy Emerson C. Public Planning Meeting held November 1, 2018 re John Fehr Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the minutes of the Regular Meeting held November 1, 2018, Public Planning Meeting re Dorothy Emerson held November 1, 2018 and Public Planning Meeting re John Fehr held November 1, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES— EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES—SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Branch 'A' of the No.1 Drain Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence item 10.1.1-A be received for information. CARRIED 2018 Council Minutes November 15, 2018 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-62/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re By-Law 2018-092 Official Plan Amendment No. 24 Emerson Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Staff Report DS-62/18 regarding the Official Plan Amendment submitted by Dorothy Emerson be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held November 1, 2018 associated with these applications, there were no written public submissions regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT the proposed amendments are consistent with the Provincial Policy Statement 2014, the Elgin County Official Plan and the Municipality of Bayham Official Plan as outlined in the IBI Group memorandum of November 1, 2018; AND THAT By-law 2018-092, being an adopting By-law for Official Plan Amendment No. 24, regarding lands designated as "Open Space/Hazard Lands" being changed to "Residential" in the Municipality of Bayham Official Plan be presented for enactment; AND THAT adopted Official Plan Amendment No. 24 be forwarded to the County of Elgin for approval. CARRIED B. Report DS-64/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Eden Drain — Branches B and C Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-64/18 regarding the Eden Drain — Branches B and C be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #206114 dated October 31, 2018 for the Eden Drain — Branches B and C, as prepared by Spriet Associates, and filed with the Clerk on November 2, 2018; AND THAT Council set a date for the Public Meeting to he held on December 20, 2018 at 8:00 pm to consider the Report, hold the Court of Revision and Award the Contract; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. CARRIED 2018 Council Minutes November 15, 2018 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Bayham Winter Control Operations B. Elgin County Land Division Call for Membership Applications C. St. Thomas and County of Elgin re Parent & Caregiver Survey D. Long Point Region Conservation Authority approved minutes of meeting held October 3, 2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-D be received for information. CARRIED 11.1.2 Requiring Action A. Ken Andrews request to build and maintain an outdoor ice-skating rink for the 2018—2019 winter season Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Council approve the placement of the Outdoor Skating Rink at the Straffordville Concrete Pad Surface for the 2018—2019 winter season; AND THAT Council approves the Fire Department providing water for the initial flooding of the rink. CARRIED B. Southwestern Public Health re Smoke-free Ontario Act (SFOA), 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence from Southwestern Pubic Health re Smoke-free Ontario Act (SFOA), 2017 be received for information. CARRIED 2018 Council Minutes November 15, 2018 11.2 Reports to Council A. Report CAO-74/18 by Paul Shipway, CAO I Clerk re Post Municipal Election Accessibility Report Moved by: Councillor Ketchabaw Seconded by: CouncillorBreyer THAT Report CAO-74/18 re Post Municipal Election Accessibility Report be received for information. CARRIED B. Report CAO-75/18 by Paul Shipway, CAO I Clerk re Accessibility Plan Update—Status Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-75/18 re Accessibility Plan Update—Status Report be received for information. AND THAT the 2018 Municipality of Bayham Accessibility Plan —Status Update be posted on the municipal website. CARRIED C. Report CAO-76/18 by Paul Shipway, CAO I Clerk re Agreement No. 0584— KDN Pavement Marking Ltd. Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Report CAO-76/18 re Agreement No. 0584 — KDN Pavement Marking Ltd. be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of an amending agreement with KDN Pavement Marking Ltd. for the provision of line painting services within the Municipality of Bayham. CARRIED Council recessed for a break at 7:45 p.m. and reconvened for the Public Meeting at 8:00 p.m. 12. BY-LAWS A. By-Law No. 2018-092 Being a by-law to adopt Official Plan Amendment No. 24 regarding lands designated as "Open Space/Hazard Lands" being changed to "Residential" in the Municipality of Bayham Official Plan (This by-law follows the recommendation made in 2018 Council Minutes November 15, 2018 Report DS-62/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of November 15, 2018) B. By-Law No. 2018-093 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as Branch 'A' of the No. 1 Drain (This by-law follows the recommendation in Report DS-63/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of November 15, 2018) First and Second Reading Only C. By-Law No. 2018-095 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Underhill Trucking Ltd. (This by-law follows the recommendation made in Report CAO-70/18 by Paul Shipway, CAO I Clerk during the regular meeting of November 1, 2018) D. By-Law No. 2018-096 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the recommendation made in Report CAO-71/18 by Paul Shipway, CAO I Clerk during the regular meeting of November 1, 2018) E. By-Law No. 2018-097 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the recommendation made in Report CAO-71/18 by Paul Shipway, CAO I Clerk during the regular meeting of November 1, 2018) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-Law No. 2018-093 be read a first and second time only; AND THAT By-Laws No. 2018-092, 2018-095, 2018-096 and 2018-097 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Agreement No. 0608 Straffordville Hall Foundation Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Council of the Corporation of the Municipality of Bayham accepts the donation of a Microwave from the Straffordville Hall Foundation, pursuant to Section 6.4 of Agreement No. 0608; AND THAT the Council of the Corporation of the Municipality of Bayham thanks the Straffordville Hall Foundation for the donation of a microwave. CARRIED 2018 Council Minutes November 15, 2018 B. Councillor Ketchabaw, on behalf of the incoming Council expressed thanks to Mayor Ens, Deputy Mayor Southwick, Councillor Casier and Councillor Breyer for their years of service to the community. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-098 Being a by-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Confirming By-Law No. 2018-098 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:15 p.m. CARRIED MAYOR LAOPP—