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Home My WebLink AboutNovember 01, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 1, 2018 7:00 p.m. 7:30 p.m. — Public Meeting — Planning Applicant A— Dorothy Emerson — Official Plan Amendment Applicant B —John Fehr—Zoning By-law Amendment PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER ED KETCHABAW ABSENT RANDY BREYER STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE ROADS OPERATIONS SUPERVISOR STEVE ADAMS MANGER OF CAPITAL PROJECTS WATER I WASTEWATER ED ROLOSON CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Ketchabaw provided a reminder of the Remembrance Services Sunday, November 4, 2018 in Vienna at 11:00 a.m. and parade and service in Port Burwell at 1:00 p.m. as well as a service in Fairground on Friday, November 9, 2018. B. Mayor Ens provided a reminder of the Volunteer Appreciation to be held at the Straffordville Community Centre Thursday, November 15, 2018 from 6:00 p.m. —7:00 p.m. 2018 Council Minutes November 1, 2018 5. DELEGATIONS A. 7:05 p.m. —William Pol IBI Group re Bayham Official Plan Five-Year Review— Elgin County Meeting Summary William Pol, IBI Group, provided details as outlined in the Memorandum which summarized the items discussed at a meeting between the County of Elgin Manager of Planning and IBI Group regarding Municipality of Bayham Official Plan Five-Year Review Amendment No. 23. Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the IBI Group presentation re Bayham Official Plan Five-Year Review— Elgin County Meeting Summary be received for information; AND THAT Council acknowledge amendments to the Municipality of Bayham Official Plan as follows: i. Section 4.2.4.1 be amended by adding the following clause, "The target, for residential intensification and redevelopment, over the life of this Plan is 15%." ii. Section 8.5.1.2 be amended by adding the following potential background studies to the list, "Land use justification report; Agricultural impact assessment; and Archeological Assessment." iii. Schedule 'Al' Municipality of Bayham Land Use — Industrial Land Exchange be amended by adding the following text to the preamble of the Five Year review amendment as part of the amendment explanation, "The Municipality is relocating an industrial designation of lands in the Bayham Industrial Park from Highway#3 onto Pressey Road, north and west of the subject site location. The purpose of the amendment is to allow municipal road access instead of limited Provincial Highway access. There is no net change in the area of industrial lands consistent with the Provincial Policy Statement 2014." CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting held October 1, 2018 B. Regular Meeting held October 4, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the Budget Meeting held October 1, 2018 and the Regular Meeting held October 4, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 2018 Council Minutes November 1, 2018 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-05/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Capital Item FD-1 —Water Rescue Craft Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report FR-05/18 re Capital Item FD-1 —Water Rescue Craft be received for information; AND THAT Council direct staff to procure Capital Item FD-1, in the amount of $20,300+HST from 2Tinga Inc of St. Williams Ontario CARRIED B. Report PS-05/18 by Steve Adams, Roads Operations Supervisor re Significant Weather Event Policy Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report PS-05/18 re Significant Weather Event Policy be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Significant Weather Event Policy attached to Report PS-05/18 as Appendix 'A'. CARRIED C. Report PS-06/18 by Ed Roloson, Manager of Capital Projects—Water/Wastewater re Energy Conservation —2017 Capital Item WW-15 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Staff Report PS-06/18 re Energy Conservation —2017 Capital Item WW-15 be received for information. CARRIED 2018 Council Minutes November 1, 2018 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re proposed Official Plan Amendment— Dorothy Emerson Official Plan Amendment No. 24 B. Notice of Public Meeting re proposed Zoning By-law Amendment—John Fehr Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED Council recessed at 7:30 p.m. for the Planning Public Meetings and reconvened at 7:50 p.m. 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-60/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 3rd Quarter Report Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-60/18 re 3rd Quarter Report be received for information. CARRIED B. Report DS-61/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Branch "A" of the No.1 Drain Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-61/18 re Branch "A" of the No.1 Drain be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #218030 dated October 17, 2018 for the Branch "A" of the No.1 Drain , as prepared by Spriet Associates, and filed with the Clerk on October 25, 2018; AND THAT Council set a date for the Public Meeting to he held on November 15, 2018 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, in accordance with the Drainage Act. CARRIED 2018 Council Minutes November 1, 2018 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Hamilton re NAFTA— Dairy Supply Management Program B. Ministry of Community Safety and Correctional Services re Firefighter Certification Regulation C. Ministry of Tourism, Culture and Sport re Ontario Medal for Good Citizenship D. City of St. Thomas re Municipality of Central Elgin — Elgin Hospice Project E. Notice of Public Information Centre Meeting re Port Burwell Storm Sewer System Phase 1B (Strachan Street, Brock Street, Hagerman Road Allowance) Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council of the Corporation of the Municipality of Bayham send a letter of support concerning the Elgin Hospice Project. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-E be received for information. CARRIED 11.1.2 Requiring Action A. Bonnie Neglia re Portable Toilets Port Burwell Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence from Bonnie Neglia re Portable Toilets Port Burwell be received for information; AND THAT the correspondence be referred to 2019 Operating Budget deliberations. CARRIED B. YWCA St Thomas — Elgin re emergency evacuation location for Before and After School program for 2018 —2019 school year Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick 2018 Council Minutes November 1, 2018 THAT the request from YWCA St. Thomas — Elgin to continue to use the Straffordville Community Centre as an emergency evacuation location for the 2018 —2019 Before and After School program be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approves the request for the Straffordville Community Centre to continue to be used by the 2018—2019 YWCA Before and After School program as an emergency evacuation location. CARRIED C. County of Elgin re Land Division Committee Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence from the County of Elgin re Land Division Committee be received for information; AND THAT staff be directed to post a notice to recruit an applicant to serve as a member of the Land Division Committee; AND THAT a letter of thanks be sent to Mr. Brent Stewart for his years of service. CARRIED D. County of Elgin re Elgin Group Police Services Board Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence from the County of Elgin re Elgin Group Police Services Board be received for information; AND THAT the correspondence be deferred for consideration to the 2018—2022 term of Council. CARRIED 11.2 Reports to Council A. Report TR-14/18 by Lorne James, Treasurer re 2018 Q3 Variance Report Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report TR-14/18 re 2018 Q3 Variance Report be received for information. CARRIED 2018 Council Minutes November 1, 2018 B. Report CAO-70/18 by Paul Shipway, CAO ( Clerk re Agreement No. 0636— Underhill Trucking Ltd. Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-70/18 re Agreement No. 0636 — Underhill Trucking be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of an amending agreement with Underhill Trucking Ltd. for the provision of equipment for construction and operational maintenance activities. CARRIED C. Report CAO-71/18 by Paul Shipway, CAO I Clerk re Agreement No. 0637 &Agreement No. 0640 — Johnston Bros. (Bothwell) Ltd. Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-71/18 re Agreement No. 0637 &Agreement No. 0640 —Johnston Bros. (Bothwell) Ltd. be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of agreements with Johnston Bros. (Bothwell) Ltd. for the provision of supplying, hauling, mixing and stacking of winter sand at the Public Works yard and provision of granular materials for Council consideration. CARRIED D. Report CAO-73/18 by Paul Shipway, CAO I Clerk re Capital Item FA-1 Straffordville Community Centre —Chairs Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-73/18 re Capital Item FA-1 Straffordville Community Centre Chairs be received for information; AND THAT Council direct staff to sole source chairs from Eway in the amount of $25,887.61+HST. AND THAT Council provide that chairs unused by the Straffordville Community Centre and the Vienna Community Centre be surplussed by the Straffordville Hall Foundation in a manner determined by the Straffordville Hall Foundation. CARRIED 2018 Council Minutes November 1, 2018 12. BY-LAWS A. By-Law No. 2018-090 Being a by-law to amend By-Law No. 2018-037 Lot Maintenance By-Law Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Law No. 2018-090 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS A. The CAO I Clerk advised the Pitt Street parking lot stairs will not be installed until spring 2019. Council recessed for a short break at 8:25 p.m. and reconvened at 8:30 p.m. 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session at 8:30 p.m. to discuss: • a proposed or pending acquisition or disposition of land by the municipality or local board; • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) 14.2 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise from the "In Camera" session at 8:41 p.m. with nothing to report. CARRIED 2018 Council Minutes November 1, 2018 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-091 Being a by-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Confirming By-Law No. 2018-091 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:42 p.m. CARRIED AIL MAYOR �E' ''