Loading...
HomeMy WebLinkAbout11/14/2018 - Bayham Joint Cemetery Board Municipality of Bayham Joint Cemetery Board Meeting Agenda Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville November 14th, 2018 at 7:00 p.m. 1. Call to Order & Appointment of Chairman 2. Disclosure of Pecuniary Interest 3. Review of Items Not on the Agenda 4. Announcements 5. Delegations 6. Minutes of meeting held April 3rd, 2018 for approval 7. Correspondence 7.1 For Information Only 7.2 Action Required a) Municipal Treasurers Report a. Other Matters- HST, Care and Maintenance b) 2019 Maintenance a. Please bring, or provide in advance a written listing of maintenance works (tree trimming and removal, requested to be conducted in 2019/2020. The Municipality will issue a single RFP for the works. c) Investments a. Investment Options for the Local Cemetery Boards 8. Unfinished Business 9. New Business 10. Finances (budget) 11. Other Business a) Request to Council for resolution to promote financial support from the public for Bayham cemeteries to be used for decoration days or as desired throughout the year. b) Cemetery signs for decoration days discussion 12. Next Meeting & Adjournment Municipality of Bayham Joint Cemetery Board Meeting Minutes Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville April 3rd, 2018 at 7:00 p.m. Present were: Roger James, Ralph Carter, Jim Tait, Lynda Millard, Perry Grant, George Beard Jr., Ben Sawatzky, Jerry Taylor, Joanne Oostrom, Ed Carter, Al Stewart, Treasurer Lorne James and Deputy Clerk Brenda Gibbons 1. Call to Order &Appointment of Chairman The meeting was called to order at 7:00 p.m. Perry Grant was appointed Chairman. 2. Disclosure of Pecuniary Interest No disclosures of pecuniary interest were declared. 3. Review of Items Not on the Agenda None. 4. Announcements None. 5. Delegations None. 6. Minutes of meeting held October 17, 2017 for approval Moved by: George Beard Seconded by: Ben Sawatzky THAT the minutes of the Joint Cemetery Board Meeting held October 17, 2018 be approved as read. CARRIED 7. Correspondence 7.1 For Information Only None. 7.2 Action Required a) Municipal Treasurers Report a. 2017 Year End Financial Reports — provided 2017 Unaudited Income Statement was distributed and the Treasurer provided an overview of same b. 2017 Care and Maintenance Report— provided 2017 Care and Maintenance Report was distributed. The Treasurer provided an overview and outlined the position of each individual Board. c. Other Matters- HST, Care and Maintenance HST refund proceeds will be included with the interest cheques to be distributed at the fall meeting. The Treasurer provided comment from the Financial Reports noting 2017 was a year of decreased number of sales and interments b) 2018 Maintenance a. Please bring, or provide in advance a written listing of maintenance works (tree trimming and removal, requested to be conducted in 2018/2019. The Municipality will issue a single RFP for the works. Boards were requested to walk through their respective cemeteries to check for any required maintenance prior to the first grass cutting of 2018. 8. Unfinished Business Outstanding matters discussed were as follows: Calton Cemetery driveway Eden Cemetery neighbour request regarding property line Spraying for poison ivy at all cemeteries 9. New Business None. 10. Finances (budget) The Treasurer discussed the current state of the care and maintenance funds, the municipality's revised investment policy coming out later in 2018. Further discussion focused around long term outlook on sales and future interments. 11. Other Business None. 12. Next Meeting & Adjournment The next meeting will be in the fall of 2018. Exact date and time to be determined. Moved by: Lynda Millard Seconded by: Jim Tait THAT the meeting be adjourned at 7:45 p.m. CARRIED Chairman Secretary Date Approved: -g,AYH.4, '' ADVISORY BOARD & COMMITTEE RESOLUTION O � qty 4"-Pul'tunity Is' Date: November 14, 2018 To: Mayor& Members of Council From: Joint Cemetery Board Municipality of Bayham Joint Cemetery Board respectfully requests the following resolution be passed by the Council of the Municipality of Bayham at the regular Council meeting of December 20, 2018: THAT the Council of the Corporation of the Municipality of Bayham promotes the need for financial support from the public: AND THAT donations received be used by Municipality of Bayham cemeteries for decoration days or as desired throughout 2019.