HomeMy WebLinkAboutOctober 04, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, October 4, 2018
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
ED KETCHABAW
ABSENT: RANDY BREYER
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
Deputy Mayor Southwick declared a conflict of interest and general nature thereof in regards to
Item 11.1.2 Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill
as he is an ALUS member. Deputy Mayor Southwick vacated his chair and did not take part in
discussion.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
A. 7:05 p.m. — Rose Gardner, Straffordville Community Committee request for a gate on the
west side of the ball diamond fence on the grounds of the Straffordville Community Centre
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the request from the Straffordville Community Committee for a gate on the west side
of the ball diamond fence on the grounds of the Straffordville Community Centre be
received for information;
AND THAT Staff be directed to alter the fence to include a removable portion within the
Parks and Rec budget in consultation with the Straffordville Community Committee.
CARRIED
2018 Council Minutes October 4, 2018
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held September 20, 2018
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the minutes of the Regular Meeting held September 20, 2018 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of passing of Zoning By-Law Z679-2018 re C. Baker
B. Notice of passing of Zoning By-Law Z680-2018 re D. Gale
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 10.1.1-A— 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Elections 2018 Notice of the Voters List
2018 Council Minutes October 4, 2018
B. Notice of Election Information
C. Municipality of Bayham 2018 Volunteer Appreciation Notice
D. Ontario Energy Board Notice to Customers of Union Gas Limited
E. Municipality of Central Elgin re Elgin Hospice Project
F. Notice of By-Election re French Language Public School Board Trustee
G. Municipality of Bayham Email Billing Notice
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT correspondence items 11.1.1-A— 11.1.1-G be received for information.
CARRIED
11.1.2 Requiring Action
A. Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill
Deputy Mayor Southwick declared a conflict of interest and general nature thereof in regards to
Item 11.1.2 Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill
as he is an ALUS member. Deputy Mayor Southwick vacated his chair and did not take part in
discussion or vote on the item.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence from Toby Barrett, MPP Haldimand - Norfolk be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham support legislation
respecting a voluntary program for the alternate use of agricultural land and the production
of ecosystem services on that land;
AND THAT Council supports the ALUS program.
CARRIED
11.2 Reports to Council
A. Report CAO-68/18 by Paul Shipway, CAO I Clerk re 2019 Council Schedule
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Report CAO-68/18 re 2019 Council Schedule be received for information;
AND THAT Council approve the 2019 Meeting schedule attached to Report CAO-68/18 as
Appendix 'A'.
CARRIED
2018 Council Minutes October 4, 2018
B. Report CAO-69/18 by Paul Shipway, CAO I Clerk re RFQ-18/04— Provision of Winter Salt
Trucking Services
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report CAO-69/18 re RFQ-18/04 re Provision of Winter Salt Trucking Services be
received for information;
AND THAT staff be directed to bring forward a by-law to authorize the execution of an
agreement with Wilson Trucking for the provision of Winter Salt Trucking Services for the
2018/2019 winter season for Council consideration.
CARRIED
12. BY-LAWS
A. By-Law No. 2018-085 Being a by-law to adopt Municipality of Bayham Speed Limit
Assessment Policy (Deferred from September 20, 2018) (This by-law follows the
recommendation made in Report CAO-67/18 by Paul Shipway, CAO I Clerk during the
regular meeting of September 6, 2018)
B. By-Law No. 2018-088 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Wilson's Trucking (This by-law follows the
recommendation made in Report CA0-69/18 by Paul Shipway, CAO I Clerk during the
regular meeting of October 4, 2018)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT By-Law No. 2018-085 and 2018-088 be read a first, second and third time and finally
passed
CARRIED
13. UNFINISHED BUSINESS
None.
14. OTHER BUSINESS
None.
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-089 Being a by-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Confirming By-Law No. 2018-089 be read a first, second and third time and finally
passed
CARRIED
2018 Council Minutes October 4, 2018
16. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Council meeting be adjourned at 7:23 p.m.
CARRIED
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