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HomeMy WebLinkAboutNovember 01, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, November 1, 2018 7:00 p.m. 7:30 p.m. — Public Meeting — Planning Applicant A— Dorothy Emerson — Official Plan Amendment Applicant B —John Fehr—Zoning By-law Amendment 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. —William Pol and Paul Riley, IBI Group re Bayham Official Plan Five-Year Review— Elgin County Meeting Summary 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting held October 1, 2018 B. Regular Meeting held October 4, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-05/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Capital Item FD-1 —Water Rescue Craft 2018 Council Agenda November 1, 2018 B. Report PS-05/18 by Steve Adams, Roads Operations Supervisor re Significant Weather Event Policy C. Report PS-06/18 by Ed Roloson, Manager of Capital Projects—Water/Wastewater re Energy Conservation — 2017 Capital Item WW-15 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re proposed Official Plan Amendment— Dorothy Emerson Official Plan Amendment No. 24 B. Notice of Public Meeting re proposed Zoning By-law Amendment— John Fehr 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-60/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 3rd Quarter Report B. Report DS-61/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Branch "A" of the No.1 Drain 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Hamilton re NAFTA— Dairy Supply Management Program B. Ministry of Community Safety and Correctional Services re Firefighter Certification Regulation C. Ministry of Tourism, Culture and Sport re Ontario Medal for Good Citizenship D. City of St. Thomas re Municipality of Central Elgin — Elgin Hospice Project E. Notice of Public Information Centre Meeting re Port Burwell Storm Sewer System Phase 1B (Strachan Street, Brock Street, Hagerman Road Allowance) 11.1.2 Requiring Action A. Bonnie Neglia re Portable Toilets Port Burwell B. YWCA St Thomas — Elgin re emergency evacuation location for Before and After School program for 2018 —2019 school year 2018 Council Agenda November 1, 2018 C. County of Elgin re Land Division Committee D. County of Elgin re Elgin Group Police Services Board 11.2 Reports to Council A. Report TR-14/18 by Lorne James, Treasurer re 2018 Q3 Variance Report B. Report CAO-70/18 by Paul Shipway, CAO I Clerk re Agreement No. 0636 — Underhill Trucking Ltd. C. Report CAO-71/18 by Paul Shipway, CAO I Clerk re Agreement No. 0637 & Agreement No. 0640 — Johnston Bros. (Bothwell) Ltd. D. Report CAO-73/18 by Paul Shipway, CAO I Clerk re Capital Item FA-1 Straffordville Community Centre - Chairs 12. BY-LAWS A. By-Law No. 2018-090 Being a by-law to amend By-Law No. 2018-037 Lot Maintenance By-Law 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-091 Being a by-law to confirm all actions of Council 16. ADJOURNMENT IBI GROUP I B I 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 ibigroup.com Memorandum To/Attention Paul Shipway, CAO Date October 19, 2018 From William Pol, MCIP, RPP Project No 3404 cc Paul Riley Marg Underhill Subject Bayham Official Plan Five-Year Review- Elgin County Meeting Summary The purpose of this memo is to summarize the items discussed at a meeting between the County of Elgin planner and IBI Group on September 18, 2018, regarding Municipality of Bayham Official Plan Five-Year Review Amendment 23. The County circulated the Council adopted official plan amendments to the Ministry of Municipal Affairs and Housing and the Ministry of Agriculture Food and Rural Affairs. Based on the County planner's review, there are several policy changes the County would like Bayham Council to consider. As the approval authority for the Official Plan amendments, the County has the authority to modify the adopted amendments based on the Provincial Policy Statement 2014 and the Elgin Official Plan 2012. The preferred approach is to allow Bayham Council to consider policy changes and request the County modify the June 2018 Bayham Official Plan amendments by Council resolution. The modifications are intended to inform, clarify and support future use of the Official Plan for Council decision making. Any modifications should be minor in nature for clarification purposes and not require further notice or public meetings. Each of the items discussed with the County planner, are presented below with a recommendation. The heading in each section references the policy number and heading in the Official Plan and\or Official Plan amendment No. 23 (Appendix 1 attached). Council should consider these items in an open Council meeting, adopt their preferred modification and ask the County to modify and approve the Official Plan amendment. Should Council decide not to modify the policies, the County has the authority to approve the Plan with modifications they believe are consistent with the PPS 2014 and the County Official Plan. Where Bayham Council does not agree with a modification, Council has the opportunity to appeal the matter to the Local Planning Appeal Tribunal (formerly the Ontario Municipal Board). Section 2.1.5 On-Farm Diversified Uses The Bayham Official Plan was updated to be consistent with Elgin County official plan policy C2.6 Agriculture Related Uses. A County grant program, Elgincentives, offers support for new or improved on-farm diversified uses and the County encourages local official plans to be as flexible as possible to take advantage of the grant. Amendments were made to include the full range of Secondary Agricultural uses including: farm related tourism, agricultural research and training, home industries, farm vacation homes, bed and breakfast and wineries. There are minor differences in wording between the two policies that do not change the general purpose and intent of the policies. IBI GROUP MEMORANDUM 2 Paul Shipway—October 19,2018 Recommendation: No modifications to the adopted amendments. 2.3.4 Source Water Protection Implementation Elgin County retained a planning firm to evaluate and provide draft local municipal Official Plan policies regarding Source Water Protection. IBI Group reviewed these policies in relation to the hamlet of Richmond, which relies on a public well system and is subject to the Source Protection Plan for the Lake Erie Region. The necessary and relevant policies are included in the adopted amendments from the material, providing direction for the Risk Management Official for the Municipality of Bayham to review land use changes and issue notices in compliance with the Source Protection Plan. The draft amendments prepared by the consultants are detailed and do not change the authority of the Municipal Risk Management Official to refuse issuance of a Section 59 notice. They do not provide Council with significant direction on land use planning decisions. Recommendation: After reviewing the draft policies and the amendment adopted by Council, no modifications are recommended to this policy. Richmond Wells —Nitrate Levels The County provided a copy of Notice of Clarification— Draft Updated Long Point Region Source Protection Plan (Notice), dated August 30, 2017. We have contacted the Source Protection Program Manager for the Lake Erie Source Protection Region. He advises that the amendments were submitted in January 2018 for review by the Ministry of the Environment Conservation and Parks (MOECP) and which are pending approval. The amendments are related to technical aspects of ongoing mitigation of nitrate levels in the vicinity of the two water source pumps in the hamlet of Richmond. The Municipality and the municipal Risk Management Official have been in contact with the farmer in the area. The farm operation is applying sound farming practices to reduce potential risk to nitrate levels. Recommendation: No modification is recommended to the Official Plan. 6.1.8 Lake Erie Shoreline Council has decided not to reference the Elgin County Shoreline Management Plan (Baird, 2015) in the Official Plan five year review, because it is not adopted by the Long Point Region Conservation Authority. Council is relying on the existing development restrictions in effect found in Policy 6.1.8. The County has asked the Management Plan be referenced in the Official Plan to provide technical information for the Council, property owners, the public and staff in considering land use planning approvals along the shoreline. The modification could reference the Shoreline Management Plan for information purposes as a tool for assessing development, without changing the existing shoreline land use policies. Recommendation: That the following statement be added as the second sentence to policy 6.1.8.1 Lake Erie Shoreline. "Where a planning application is considered along the Lake Eire Shoreline the applicant is encouraged to review the Elgin County Shoreline Management Plan to determine the potential impact of Lake Erie shoreline erosion." IBI GROUP MEMORANDUM 3 Paul Shipway—October 19,2018 4.2.4 Intensification and Redevelopment The County Plan Policy C1.3.2 General Policies sets out a target of 15% for intensification and redevelopment for non-utilized lands in settlement areas. There is no target in the Bayham Official Plan. The County recommends that Bayham adopt a similar intensification and redevelopment policy. Because unused designated residential lands are the focus of development, it may be interpreted that all residential development in Bayham meets the definition of intensification and therefore the target can be achieved over the life of the Plan. Recommendation: That the following clause be added to Policy 4.2.4.1 "The target, for residential intensification and redevelopment, over the life of this Plan is 15%." 8.5.1 Amendments Amendments to Section 8.5.1 establish the criteria for a complete application and the pre- consultation meeting, to develop a checklist of submission requirements for the application. The County suggested a more specific list of possible requirements be included in the text. The similar sections in the County Plan are a guideline. In comparing the lists of possible studies, three have been identified as additions to the list of background studies: land use justification, agricultural impacts and archeological assessment. While these studies are inferred in the adopted amendments, adding these three to the list will assist applicants and staff in determining when an application is complete. Recommendation: That three potential background studies be added to the list under policy 8.5.1.2 "Land use justification report;Agricultural impact assessment;and Archeological Assessment." Schedule "Al" Municipality of Bayham Land Use - Industrial Land Exchange The Bayham Industrial Park land owner requested exchanging lands designated agricultural for lands designated industrial land to improve road access possibilities for undeveloped land. The area of the exchange is equivalent. The County is requesting text be added to the preamble of the Five Year review amendment as part of the amendment explanation. Recommendation: That the following text be added to the amendment preamble: The Municipality is relocating an industrial designation of lands in the Bayham Industrial Park from Highway#3 onto Pressey Road, north and west of the subject site location. The purpose of the amendment is to allow municipal road access instead of limited Provincial Highway access. There is no net change in the area of industrial lands consistent with the Provincial Policy Statement 2014. IBI GROUP MEMORANDUM 4 Paul Shipway—October 19,2018 Recommendation That Council adopt the above modifications by resolution at an open Council meeting November 1, 2018, requesting Elgin County to modify Bayham Official Plan Amendment 23. Regards, Wi ((pot IBI GROUP William Pol, MCIP, RPP Consulting Planner to the Municipality r1 IBI GROUP 203-350 Oxford Street West I I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Appendix 1 - OPA 23 Introduction The following paragraphs comprise proposed amendments to the Official Plan. The purpose of these amendments is publication and circulation to the public and planning agencies. A background report on Provincial and County planning policy changes was presented to Council on November 16, 2017 and the draft amendments were presented to Council on March 1, 2018 as part of the ongoing review process. The draft amendments are presented in the same order as found in the existing Bayham Official Plan. The introductory paragraph shown in italics is not part of the amendment but provides context to the amendments. After the amendments are circulated, the revisions and a draft Official Plan amendment will be brought to a public meeting of Council for discussion and a recommendation for adoption. Section 2 Resource Policies Agriculture Policies The following policy shall be added to the Agriculture Policies of the plan to permit large scale supplementary farm dwellings where they fulfill the requirements. Normally each farm operation has the potential to create on site farm accommodation in both the secondary farm dwelling and in a supplementary farm dwelling through a minor variance application. The following policy is intended to address requests to create large supplementary farm dwellings in excess of the existing criteria through an Official Plan and zoning by-law amendment. 2.1.11 Large Scale Supplementary Farm Dwellings Supplementary farm dwellings that exceed the approval criteria in Section 2.1.10 may be permitted for temporary accommodation of seasonal farm labour through temporary dwellings, or a permanent dwelling subject to the following policies: 1. The owner shall apply for an Official Plan and Zoning By-law amendment to permit the farm dwelling subject to the following criteria: a. Consideration of all criteria and policies for supplementary farm dwellings permitted by a minor variance; b. Demonstration that alternative locations for the accommodation in existing farm dwellings on lots in the same farm operation, in temporary accommodation, in settlement areas and other similar accommodation are not feasible and not appropriate for the intended accommodation; c. Identification of the potential off-site impacts related to noise, lighting, traffic, maintenance and operation of the site on the surrounding community and the identification of appropriate mitigation measures; and IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 d. A location in the Municipality where the site and building design shall provide appropriate accommodation for the health and safety of seasonal farm labourers. 2. Large scale supplementary farm dwellings shall be for the temporary accommodation of seasonal farm labour. The accommodation shall be located in proximity to the farm building cluster. The site and buildings shall be subject to agreements with the Municipality for the maintenance, buffering, removal of structures and improvement and limitations on the period of seasonal occupancy. The Municipality may enact licensing by-laws to ensure the health and safety of the occupants. Second Units Agriculture The following policy will be added to permit second dwelling units on agricultural lands outside of settlement areas and to prohibit second units for supplementary farm workers. 2.1.12 Second Dwelling Units Agriculture Second dwelling units may be permitted in the Agriculture Resource designation where a single detached dwelling is permitted. The second dwelling unit shall fulfill all the criteria for Second Dwellings Units set out in Section 4.7.1. The second dwelling occupied in the Agriculture Resource designation shall not be used for seasonal farm labour as intended in the supplementary farm dwelling policies. On-Farm Diversified Uses Policy 2.1.5 Agri-Tourism Operations is replaced and amended with On-Farm Diversified Uses. The changes recognize a broader range of farm related land uses that provide for additional income for the farm operation. Secondly, the change adds alternative forms of on-farm accommodation to a maximum of six rooms where the farm dwelling remains accessory to the farm operation. 2.1.5 On-Farm Diversified Uses 2.1.5.1 The Municipality supports on-farm diversified uses through the establishment of agri-tourism, farm related home occupations, farm related home industries and uses that produce value added agricultural products. These operations include agriculture, horticultural or agri-business operations for the purpose of recreation, education, research and training or active involvement in farm activities, where the principle use on the property remains farming and where products used in the activity are produced on the property or related to farming. Such activities may include: farm tours; processing demonstrations; pick-your-own-produce; a hay or corn maze; petting zoo; hay rides and sleigh, buggy or carriage rides; a farm theme playground for children; wineries or research activities. f) Small scale overnight guest accommodation such as, farm vacation home, bed and breakfast or other temporary shelters to a maximum of IBI GROUP MEMORANDUM 3 six rooms may be permitted as temporary accommodation of guests to permitted agri-tourism operations. Section 2.2 Natural Heritage Resources The following section will be added to 2.2.3 Development Applications regarding evaluation of natural habitat and the presence of Species at Risk. It is the responsibility of the applicant to undertake the required background studies and the role of the Municipality to provide notice of an application to the Ministry of Natural Resources and Forestry. 2.2.3 Development Applications 2.2.3.6.1 Where development or site alteration is proposed in any of the Natural Heritage Resources identified in this Plan or on adjacent lands, the applicant shall complete an evaluation of the existence and\or impact of any Species at Risk. The Municipality shall provide notice of the development application to the Ministry of Natural Resources and Forestry requesting information as to the potential existence of Species at Risk. No development or site alteration shall be permitted until the applicant for the development or site alteration provides the necessary documentation and mitigation measures to protect the identified Species at Risk. Section 2.3 Water Resources Remove Sections 2.3.2 Implementation and 2.3.3 Development Applications and replace it with the following section to recognize the protection of ground water in the Municipality and protection of the Municipal well serving the Hamlet of Richmond. 2.3.2 Ground Water Protection 2.3.2.1 Ground and surface water sources occur throughout the Municipality. Groundwater sources need to be protected to promote public health and as an essential resource for settlement area and rural water supplies, agricultural production and the maintenance of natural heritage features. 2.3.2.2 The Municipality shall encourage agricultural practices that protect water resources. 2.3.2.3 The Municipality shall ensure that land use planning contributes to the protection, maintenance, and enhancement of water and related resources and aquatic systems on an integrated watershed management basis. 2.3.2.4 The Municipality shall protect surface and groundwater quality through the use of regulatory and voluntary means of prohibiting, restricting, or influencing land uses and activities within vulnerable areas. IBI GROUP MEMORANDUM 4 2.3.4 Sourcewater Protection Implementation 2.3.4.1 The policies of this Plan implement and complement the policies of the Source Protection Plans that apply within the Municipality. The Long Point Region Source Protection Plan contains the policies for the protection of municipal drinking water sources within the Municipality. 2.3.4.2 The identified vulnerable areas within Bayham include the Wellhead Protection Area (WHPA) surrounding the Richmond wellhead. This WHPA is identified on Schedule `E' of this Plan. A WHPA is the area around a municipal wellhead where land use activities have the potential to affect the quality and quantity of water that flows into the well. 2.3.4.3 The WHPA identified on Schedule 'E' is a special protection area where certain land uses involving a significant drinking water threat activity may be prohibited or regulated in accordance with Section 57 or 58 of the Clean Water Act, 2006, and the Long Point Region Source Protection Plan, notwithstanding the uses permitted by the underlying land use designation. 2.3.4.4 The following policies are intended to prohibit or restrict significant drinking water threats from establishing within the WHPA in accordance with the Long Point Region Source Protection Plan to ensure that permitted uses can be established with an acceptable level of risk to groundwater quality and shall apply to the time related capture zones identified in Schedule E to this Plan, including: a) WHPA-A: 100 metre radius surrounding the well b) WHPA-B: 2 year travel time for water to enter the well c) WHPA-C: 5 year travel time for water to enter the well 2.3.4.5 Land use activities which may pose a drinking water threat to municipal water supplies include the following: a) The establishment, operation or maintenance of a system that collects, stores, transmits, treats or disposes of sewage. b) The application, storage and management of agricultural source material to land. c) The application handling and storage of commercial fertilizer to land. d) The application, handling and storage of pesticide to land. e) The application, storage and management of road salt. f) The use of land as livestock grazing or pasturing land, an outdoor confinement area or farm-animal yard. g) An activity that takes water from an aquifer or surface water body without returning the water to the same aquifer or surface water body. h) An activity that reduces the recharge of an aquifer. IBI GROUP MEMORANDUM 5 2.3.4.6 The Municipal Risk Management Official shall determine whether a new land use or activity is, or involves, a significant drinking water threat and whether the use or activity is prohibited, or regulated through a Risk Management Plan in accordance with Long Point Region Source Protection Plan or a Prescribed Instrument. Therefore, notwithstanding the land uses permitted by the underlying land use designation in this Plan, permitted land uses that involve a significant drinking water threat within a WHPA identified in Schedule 'E' to this Plan may be either prohibited or regulated by the Long Point Region Source Protection Plan. 2.3.4.7 An application for development, redevelopment, or site alteration for any land use, except solely residential uses, within a WHPA that may involve a significant drinking water threat shall only be deemed complete under the Planning Act if the Risk Management Official has issued a Section 59 Notice in accordance with the Clean Water Act, 2006. The Risk Management Official may provide guidance to assist the Municipality in screening applications for development, redevelopment or site alteration. Schedule E: Richmond Wellhead Protection Area The Long Point Region Conservation Authority has required the addition of a Wellhead Protection Area (WHPA) Schedule E illustrating sensitive areas up-source of the Hamlet of Richmond municipal well/pump, in combination with additional/revised policies Section 2.3.4. The areas are divided into WHPA classifications based on timeframe for water entering where water is sourced. OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM SCHEDULE 'E' RICHMOND: --____ WATER RESOU RCES Wellhead Protection Areas *Ai. Ukllhead Protection Area-A \,_` i Wellhead Protection Area-B Q Wellhead Protection Area-C �/' _--___ / I Richmond/T/' ais ) V 1 ew* // base Features - \ — County Roads C \ _ — Local Roads C e IF 1 � `_ �� ` ® Municipal Boundary q 0 �I\��// \ I . \I ` w e Z o Q s 0' 0 75 150 300 Q Metres 22 W 1,5,000 2 a G \ Schedule'E'forms part of Official Plan 0 of the Municipality of Bayham and must c be reed in conjunction with the written test r,.9 m IBI GROUP MEMORANDUM 7 Section 4.0 Settlement Area Policies Section 4.2 General Policies Applicable to all Settlement Areas The following section is added to 4.2 General Policies Applicable to All Settlement Areas for the purpose of providing direction for the design of buildings, streets, public spaces and open space for the purpose of enriching the aesthetic and functional character of the Municipality's settlement areas. 4.2.5 Community Design The Municipality shall encourage development and redevelopment of lands, buildings, streets, and public spaces applying community design excellence, contributing to the quality of place for Bayham's residents. The following policies relate to the physical design of communities, including plans of subdivision, infill development proposals, and site plans. Through the development review process for all planning applications the Municipality shall: a) Ensure that new development is designed in keeping with the traditional character of Settlement Areas, in a manner that preserves the traditional image and enhances the sense of place in the Municipality; b) Promote efficient and cost-effective development buildings, landscapes and circulation design patterns that minimize land consumption; c) Promote the improvement of the physical character, appearance and safety of streetscapes, public spaces, and parks; d) Encourage tree retention and\or tree replacement on private and public lands; e) Encourage design that considers and integrates existing and traditional street patterns and neighbourhood structure; f) Encourage a high quality of architecture and site design for institutional uses such as schools, places of worship, libraries and other public service buildings; g) Encourage streetscaping that reflects the intended land use character of Settlement Areas and the specific land use designation; h) Encourage high quality of park and open space design. Land for parkland dedication shall be selected to facilitate its use as a central focal point for new or existing neighbourhoods; i) Encourage the provision of pedestrian, cycling and trail linkages through the development approvals process; and j) Encourage, at the Municipality's discretion, design guidelines with development applications, establishing how the policies of this Section have been considered and addressed. These guidelines shall be prepared by the applicant to address IBI GROUP MEMORANDUM 8 physical features including streetscaping, landscaping, setbacks, signage, garage placement, architectural treatment and related design matters. Second Dwelling Units The following policies for second dwelling units set out the Municipality's intent to permit second units in the Settlement Areas where there is minimal change to the form and character of the building, using existing services and with a limited floor area. 4.7.1 Second Dwelling Units Up to one (1) second residential dwelling, being a self-contained unit, with kitchen and bathroom facilities, ancillary and subordinate to the primary dwelling unit, may be permitted within a single detached dwelling, semi-detached dwelling, or street row houses. Second units may include second suites, basement apartments, or accessory apartments. The second unit shall be located in a Settlement Area and on the same lot as the primary dwelling. It shall meet the following criteria: a) The exterior building or site changes to permit the second dwelling shall generally be less than 10% floor area increase, maintaining the general form and architectural character of the building. Additional on-site parking shall be required. b) Existing private and\or municipal sewage and water services shall be available to service the accessory residential dwelling unit, to the satisfaction of the Municipality and the Elgin St. Thomas Public Health as required. c) The second dwelling shall be incidental to the primary permitted residential use, is located within the primary residential building or an ancillary structure, where the gross floor area of the second dwelling is not greater than 40% of the combined total gross floor area of both the primary and second dwelling units. Section 4.5.7 Institutional Add policy 4.5.7.3 referencing placement preference for public service facilities in community hubs. 4.5.7.3 Council will encourage public service facilities to be co-located in the community hubs of the Villages of Port Burwell, Straffordville and Vienna to promote cost-effectiveness, facilitate service integration and access to active transportation. IBI GROUP MEMORANDUM 9 Section 5 Infrastructure, Public Service Facilities and Energy Section 5.1 Sewage and Water The following policy shall be added to recognize stormwater management services and infrastructure for the Village of Port Burwell's storm water management system. Included in the proposed change is a revised section heading. Section 5.1.2 Municipal Sewage Services, Municipal Water Services and Stormwater Management 5.1.2.4 The Municipality may provide stormwater management infrastructure in the Village of Port Burwell in a manner that is viable, complies with all regulatory requirements and protects human health and the natural environment. Council shall encourage development which incorporates best management practices, including stormwater attenuation and re-use, and low impact development. Hamlet of Richmond Municipal Water Service The following revisions to the provision of municipal services addresses the change to the ownership of the water system in the Hamlet of Richmond from a private system to a municipal system. Revise Section 5.1.4.1 Richmond has `portions'of individual services as with Eden. Add policy Section 5.1.5 Partial Services (Water Only) for Richmond provision of municipal water services. Section 5.1.4 Individual Services 5.1.4.1 The hamlets of Corinth, North Hall, Calton, and portions of Eden and Richmond are serviced by individual on-site sewage services and individual on-site water services. Any growth in these areas will be limited to infill development of a size and scale that complies with the requirements of the Zoning By-law and does not threaten the environment, human health and safety. Section 5.1.5 Partial Services (Water Only) 5.1.5.1 Portions of the Hamlet of Richmond have municipal water services and individual on-site sewage services (septic). 5.1.5.2 The Municipality will endeavour to extend municipal water services to partially serviced areas to allow for future multi-unit development and intensification opportunities. Such expansion will be done in a manner that is consistent with Section 5.1.2.3 of the Plan. However, nothing in this Plan shall be construed as a public commitment to extend municipal water services during the time framework of this Plan. IBI GROUP MEMORANDUM 10 Section 6 Natural Hazard Lands The following policy 6.1.11 Public Road Access provides Council direction in the event that privately held lands lose access to public roads due to Lake Erie Shoreline Erosion Hazards. 6.1.11 Public Road Access 6.1.11.1 The Municipality is subject to significant shoreline erosion hazards and continues to lose tableland through this process along Lake Erie. Where existing opened municipal roads are in proximity to the shoreline, there is potential loss of public access when the road becomes unsafe for public use. This loss of access may remove access to private lands causing unreasonable hardship to land owners. The following policies provide an approach to address access to these private lands and to maintain public safety. 6.1.11.2 The Municipal Engineer shall monitor and assess the Lake Erie Shoreline erosion risk where the distance from the top of bank to the public right of way is 50 m or less. Where the assessment determines that the public road or public infrastructure in proximity to the top of bank is at risk of further erosion to a distance of 25 m or less, the Municipality shall close the road to public access to ensure safety and make any public infrastructure safe for public use. Council is under no obligation to address loss of public road access to private lands created by natural erosion processes along the Lake Erie Shoreline. 6.1.11.3 Where the road is closed to public access the Municipality may undertake an assessment of the land owners affected by the road closure to determine the impact of the loss of the road for private access and the need to provide emergency services. The assessment shall include the number of properties affected and their assets; alternative methods of providing private access; the cost efficiency of the access; the desirability of replacing a public access and related land use planning matters. 6.1.11.4 Where Council deems it necessary to maintain public road access for public health and safety, Council may consider a wide range of methods to obtain and secure long term emergency access for these private lands. 6.1.11.5 Council shall notify the land owners affected by the closing of the public right of way and inform them of any assessments or report directed by Council, regarding the closing of road allowances or the creation of alternative access to their lands. IBI GROUP MEMORANDUM 11 Climate Change The following section will be added to Section 6 Natural Hazard Lands relating to climate change. The intent of the policy is to recognize the impacts of climate change in the Municipality and provide direction to applicant and the community on measures to reduce the potential hazards related to climate change. 6.3 Climate Change The Municipality recognizes the potential impacts of climate change on the built and natural environment. Through the following policies, the Municipality and the residents of Bayham will aim to conserve energy, reduce greenhouse gas (GHG) emissions, adapt to environmental changes and encourage the development of renewable energy sources. 6.3.1 Council may prepare and adopt a Municipal Energy Plan setting out targets to conserve energy and reduce overall energy consumption in the Municipality. Where new development or redevelopment is proposed, the Municipality will encourage the owners to use energy conservation measures in the orientation, design, construction and maintenance of the buildings or property. 6.3.2 Council may prepare and adopt a Local Action Plan setting out targets to reduce GHG emissions in the Municipality. This Plan will provide direction for the development or redevelopment of land or buildings to reduce the amount of GHG emissions. It is a policy of this Plan to consider actions related to buildings, outdoor areas and public and private transportation to support the achievement of GHG emission reduction targets. 6.3.3 Council will consider the increased risk associated with climate change related to intensity and volume of rainfall, increased intensity of weather events, fluctuation in temperature, and related weather changes when approving development applications or site alterations. Public works and infrastructure will be designed and built or rebuilt to adapt to the changing climate. 6.3.4 Council will encourage energy production technologies and form as set out in Section 5.3 Energy as an approach to reduce the GHG emissions in the Municipality. IBI GROUP MEMORANDUM 12 Section 7.0 Community Improvement In accordance with the provisions of the Planning Act the following Policies are added to Section 7 Community Improvement regarding the redevelopment of Brownfields sites. 7.1.5 Brownfields Redevelopment 7.1.5.1 Brownfields Objectives a) To improve the conditions of former contaminated industrial and commercial sites in the Municipality's hamlets and villages. b) To encourage the redevelopment of existing or vacant industrial and commercial lands to residential or commercial developments. c) To improve the overall attractiveness of industrial and commercial areas in terms of aesthetics and public amenities d) To prepare and implement design schemes and marketing of former industrial and commercial lands in the municipality. 7.1.5.2 Brownfields Criteria a) Areas of industrial or former industrial uses or commercial or former commercial uses in need of rehabilitation. b) A need for improvement to or extension of municipal services including water mains, sanitary sewers, storm drains, sidewalks, cycling lanes, curbs and gutters and related public infrastructure. c) A need for aesthetic improvements or beautification which may enhance the viability of the industries or commercial businesses in the area. 7.1.5.3 Brownfields Policies a) Council may by by-law adopt incentives for the redevelopment of brownfields sites. b) Incentives may include tax incentives, reduced development fees or other provisions in accordance with the Municipal Act. IBI GROUP MEMORANDUM 13 Section 8 Implementation Pre-application Consultation and Complete Application Requirements Replace/update wording in Section 8.5.1.1 and 8.5.1.2 for pre-application meetings and complete application policies. 8.5.1 Amendments 8.5.1.1 The Municipality may by by-law require a Pre-application Consultation meeting with an applicant prior to the submission of a complete land use planning application. The applications shall include any privately initiated planning application as provided for through the Planning Act. The purpose of the meeting is to identify the complete application requirements related to reports or background studies for land use planning matters to be addressed or considered through the land use planning application review process. 8.5.1.2 The Municipality may require reports and background studies needed to make timely and informed decisions on all land use planning matters in accordance with the requirements of the Planning Act. Background studies may include but are not limited to: • Land use planning and design; • Environmental and natural heritage; • Natural hazards; • Transportation; • Municipal servicing and infrastructure; • Cultural heritage; and, • Other land use planning matters arising through the pre application consultation that are of public health and safety. These studies will address how the land use planning application fulfills the requirements of the Provincial Policy Statement 2014 and its updates and revisions; the County of Elgin Official Plan; the Bayham Official Plan; the policies and regulations of any public agency or body having an interest in the application. Parkland Dedication Create a new policy in Section 8 Implementation by relocating Policy 4.5.8.7 to section 8.18 Parkland dedication and adding the following policies for cash-in-lieu of parkland dedication. 8.18 Parkland Dedication In order to acquire and develop parks and open space areas, the Municipality shall require parkland dedication and cash-in-lieu of parkland in accordance with the following polices: 8.18.1 A dedication of five percent of the gross area of land proposed for development or redevelopment and/or a dedication rate of one hectare per 300 units or the IBI GROUP MEMORANDUM 14 equivalent cash-in-lieu, of the gross area of lands being subdivided for residential purposes. 8.18.2 A dedication of two percent of the gross area of land proposed for development or redevelopment or the equivalent cash-in-lieu, of the gross area of lands being subdivided for commercial and industrial purposes. 8.18.3 Where land in a draft plan of subdivision is to be used for any use other than residential, industrial or commercial purposes, Council may require conveyance of land for park purposes or equivalent cash-in-lieu at a rate of five percent (5%) of the gross area of the land proposed for development. 8.18.4 The monies received from cash in lieu payments may be used to purchase park and open space areas elsewhere in the Municipality or, for any other public recreational purpose. 8.18.5 The Municipality may accept cash-in-lieu of the land dedication to be paid into a special account and used as specified in the Planning Act. Council will consider cash-in-lieu of parkland dedication under the following circumstances: a) where the required land dedication fails to provide an area of suitable shape, size or location for development as public parkland; b) where the required dedication of land would render the remainder of the site unsuitable or impractical for development; and/or, c) where it is preferable to have consolidated parkland of a substantial size servicing a wide area. 8.18.6 Where new development or redevelopment is proposed on a site, part of which has physical limitations or hazards, then such land shall not necessarily be acceptable as part of the land dedication under the Planning Act. All land dedicated to the Municipality shall be conveyed in a physical condition satisfactory to the Municipality, and shall meet minimum standards in terms of drainage, grading and general condition. 8.19 Cash-in-lieu of Parking In order to acquire and develop public parking areas, The Municipality may accept cash-in-lieu of the provision of on-site parking into a special account and used as specified in the Planning Act. The monies received from cash in lieu payments shall be used to purchase public parking elsewhere in the Municipality or for any other public parking purpose. Council may consider acceptance of cash-in-lieu of vehicular parking under the following circumstances: a) Where the required provision of on-site parking is restricted or limited due to the available lot area, the shape, physical limitations of the land or the location of parking for the intended use; IBI GROUP MEMORANDUM 15 b) Where the required provision of on-site parking would render the remainder of the site unsuitable or impractical for development; and c) Where it is preferable and in the public interest to have consolidated publically accessible parking located elsewhere in the Municipality. Schedule Al: Municipality of Bayham Land Use Redesignation of industrial lands in the Bayham Industrial Park requiring the following revision to Schedule Al: Municipality of Bayham Land Use. No net increase to the amount of industrial land is permitted based on policies in the Provincial Policy Statement 2014 and on the amount and availability of developable lands currently designated Industrial in the Municipality. The symbol in the legend and the symbol on the map for Institutional designations requires a technical amendment to replace the 6-sided polygon with the 5 sided polygon on the map. IBI GROUP MEMORANDUM 16 OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM Redesignate From Agriculture to Industrial SCHEDULE 'Al' Tµw�sroxKOR0 MUNICIPALITY OF BAYHAM: F Scu Redesignate From zovms"cpO l,`pd"� Industrial to ALAND USE rpipI � �oilk if I 0 lir 4 1''''' --11._ -?o h----L,v o 111,4_ 0101 PfC ACNPC LILY X L `c ;111V01111' AR6a me� Zr `� CG 2. .IA526111E6 _" S� -- SPE',:,:, LILY �Va:ts a / 'AREA NO.4 -±'1--.,_-'I.Jl Nall I LY e e 441 / a NE A 6 e ow f. UR . • . p._...11 `l� • _ e,r 16 °i""�o- � i� " �^ Air; �� Resource Uses - a=';" rti i, t.• �'•'�o u Agriculture 2 ' no NY I: Old' `r,, oNatural Heritage j. z " - ez MineralAggregate t2 �r �. ' •H: _ -ydResourceArea19.�1n1 - ,,Ms�� _ r,, kir - °° E� dicn � e � �:�� Natural Gas Reservoir JI A^a� m ssr I• "��-il tR.- 18. 1E ' S Non Resource Uses/ 72n 1'1 5peciftc Land Use Policies l See `,f,...1010.1.' © Estate Residential ll• m .N"1 '---- vile ga of 0_ LTP Mobile Home Parks g a- � Straftomvioe I� Seasonal Travel Trailer - and Campgrounds a - ^�— "' 0,4 AT 40 IZEI Institutional p c I rei t11: /r re . Commercial/Highway Commercial fe✓r`�t P ' 1� I� Recreationd ,r' -41.: ?� G , Ir,i Industrial o rI, '` - 1, p. � �� Conservation Lands ~ A !--, d , , i M Licenced Pits and quarries a~-L-v-_ .47:1I' irof 'i10 4 4 0' ® Q Specific Poli Areas 04 . :1 4 I= Hamlets 49001,4iVe401!*. ' I 4.44OF OP/ ef0/,' a I �,4 + d�'41 tl 7 Base Features 7 4 00140 40,`, i! �r Provincial Hlghvsy 3 ¢° d � - County Roads r® � ir./"."'i'''� `� - Local Roads :� -> r -( .. --! �- RaiMay IA edoc, - `�y,j` - Watercourse'Shoreline . r See ,, »] z6 �? Schedule Q6 e rL' - Village nnaf �� II 4601 011,01, 1. .-0 ,r, — • , 1 /►',;+ , I i. 1 .r i 5 rivV4i -/". ':- , ,, 8 see senedute , 0 pof A "No� y�w Port Burnell � A ®� V V 0 , Lake Erie '� tli F 1 -Nit n 0 1 2 AKilametms M 2 1.75,01717 Schedule'Al'forms part of Official Plan t; of the Municipality of Mayhem and must be read In conjunction with the written text. S May 2015 IBI GROUP MEMORANDUM 17 Technical Amendments 1. Change entire document text to Arial font style and 11 point font size for accessibility. 2. Revised text Section 3.1.1.2 — `locating' replaces `located'. 3. Revised text Section 3.3.1 Specific Policy Area No. 1 Elliott Road — `nineteen (19)' replaces 'ten (10)' 4. Text Change Section 4.4.1.4 Hamlet policies— revised table to indicate Richmond is now public water system — `public well' replaces `communal well' 5. Text changes referencing the Provincial Policy Statement 2005 and PPS 2014: i. Section 1.1 — change 2005 to 2014, paragraph 4 ii. Section 1.3 • Add `2014' paragraph 1 • Add `2014' paragraph 3 (x2) • Change to 2014 paragraph 4 (x2) iii. Section 2.1.7.1 —add 2014 iv. Section 2.2 — change 2005 to 2014 v. Section 2.3 — add 2014 vi. Section 2.3.1.1 —add 2014 vii. Section 2.4 — add 2014 viii. Section 2.6 — add 2014 ix. Section 3.1.3.3—add 2014 x. Section 3.2.1.5— add 2014 xi. Section 8.1 — add 2014 xii. Section 8.5.1.2 —change 2005 to 2014 xiii. Section 8.14.1.1 - Add 2014 6. Text changes to reflect Provincial Ministry name changes: i. Add 'and Climate Change' to Ministry of Environment • Sections - 2.1.3.2, 2.1.5.1 e), 3.1.5.1.1 a), 3.1.7.3, 3.1.8.3 d), 3.1.9.3 e), 3.3.3 a), 4.2.1.3, 4.5.6.4, 4.5.6.6,4.6.1.1 d) (x2), 4.6.2.1 b) (x2), 5.3.4.2 a), 7.1.4.1 j), 8.10.2.1 a)/b)/c)/d), ii. Add 'and Forestry' to Ministry of Natural Resources • Sections — 1.3, 2.2.1.3, 2.2.3.2 a), 2.2.3.4, 2.3.1.5, 2.4, 2.4.2.2, 3.3.3 g), 6.1.7.4 c), 6.1.8.2 b), 6.1.8.4 (x2), 6.1.9 b), 6.1.10.1 a), 6.2.2.6, 8.2.1.2, IBI GROUP MEMORANDUM 18 iii. Replace `Ministry of Culture' and with `Ministry of Tourism, Culture and Leisure' • Section 2.6 iv. Replace `Ministry of Tourism, Culture and Leisure' and with `Ministry of Tourism, Culture and Leisure' • Section 3.3.3 c) 7. Revised text change — `Local Planning Appeals Tribunal' replaces `Ontario Municipal Board': i. Section 8.5.1.4 ii. Section 8.5.5.3 iii. Section 8.7.2.6 iv. Section 8.16.1.6 (x2) v. 8.16.4.2 8. Add paragraph to text Section 1.1 —to include recent population statistics, planning timeframe and five-year review information, etc.: i. "A five year review of the Official Plan was initiated in 2017 in order to respond to changing local circumstances and development, and to address economic, environmental and social change. In addition, the review incorporated Provincial policy changes to the Provincial Policy Statement 2014, the Planning Act and the County of Elgin Official Plan. The population of the municipality in 2016 was 7396 according to Statistics Canada. The projected population for the Municipality by the year 2038 is 9480 based on extrapolation of recent growth rates. The policies and land use designations included in this Official Plan have been prepared to guide development in the Municipality of Bayham for the ten-year period between 2018 and 2028." 9. Revise text Section 3.1.9.1 — include Part Lot '18' to Bayham Industrial Park lands with redesignation 10. Revise text Section 4.5— `during the planning period 2018-2038' replaces '2009- 2029' 11. Revise text Section 7 — planning period `2018-2038' replaces `2009-2029' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL BUDGET MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Monday, October 1, 2018 6:30 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES MANAGER OF WATER WASTEWATER OPERATIONS ED ROLOSON ROADS OPERATIONS SUPERVISOR STEVE ADAMS 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2019 — 2028 CAPITAL BUDGET - DRAFT A. Report TR-13/18 by Lorne James, Treasurer and Paul Shipway, CAO I Clerk re 2019- 2028 Capital Budget— Draft Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report TR-13/18 re 2019-2028 Capital Budget— Draft be received for information; AND THAT Council approve in principle the 2019-2028 Capital Budget. CARRIED 4. ANNOUNCEMENTS None. 2018 Council Budget Minutes October 1, 2018 5. BY-LAW A. By-Law No. 2018-083 Being a by-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Confirming By-Law No. 2018-083 be read a first, second and third time and finally passed CARRIED 6. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 7:24 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, October 4, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER ED KETCHABAW ABSENT: RANDY BREYER STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Deputy Mayor Southwick declared a conflict of interest and general nature thereof in regards to Item 11.1.2 Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill as he is an ALUS member. Deputy Mayor Southwick vacated his chair and did not take part in discussion. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS A. 7:05 p.m. — Rose Gardner, Straffordville Community Committee request for a gate on the west side of the ball diamond fence on the grounds of the Straffordville Community Centre Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the request from the Straffordville Community Committee for a gate on the west side of the ball diamond fence on the grounds of the Straffordville Community Centre be received for information; AND THAT Staff be directed to alter the fence to include a removable portion within the Parks and Rec budget in consultation with the Straffordville Community Committee. CARRIED 2018 Council Minutes October 4, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 20, 2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the Regular Meeting held September 20, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of passing of Zoning By-Law Z679-2018 re C. Baker B. Notice of passing of Zoning By-Law Z680-2018 re D. Gale Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipal Elections 2018 Notice of the Voters List 2018 Council Minutes October 4, 2018 B. Notice of Election Information C. Municipality of Bayham 2018 Volunteer Appreciation Notice D. Ontario Energy Board Notice to Customers of Union Gas Limited E. Municipality of Central Elgin re Elgin Hospice Project F. Notice of By-Election re French Language Public School Board Trustee G. Municipality of Bayham Email Billing Notice Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill Deputy Mayor Southwick declared a conflict of interest and general nature thereof in regards to Item 11.1.2 Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill as he is an ALUS member. Deputy Mayor Southwick vacated his chair and did not take part in discussion or vote on the item. Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence from Toby Barrett, MPP Haldimand - Norfolk be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham support legislation respecting a voluntary program for the alternate use of agricultural land and the production of ecosystem services on that land; AND THAT Council supports the ALUS program. CARRIED 11.2 Reports to Council A. Report CAO-68/18 by Paul Shipway, CAO I Clerk re 2019 Council Schedule Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-68/18 re 2019 Council Schedule be received for information; AND THAT Council approve the 2019 Meeting schedule attached to Report CAO-68/18 as Appendix 'A'. CARRIED 2018 Council Minutes October 4, 2018 B. Report CAO-69/18 by Paul Shipway, CAO I Clerk re RFQ-18/04 — Provision of Winter Salt Trucking Services Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-69/18 re RFQ-18/04 re Provision of Winter Salt Trucking Services be received for information; AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Wilson Trucking for the provision of Winter Salt Trucking Services for the 2018/2019 winter season for Council consideration. CARRIED 12. BY-LAWS A. By-Law No. 2018-085 Being a by-law to adopt Municipality of Bayham Speed Limit Assessment Policy (Deferred from September 20, 2018) (This by-law follows the recommendation made in Report CAO-67/18 by Paul Shipway, CAO I Clerk during the regular meeting of September 6, 2018) B. By-Law No. 2018-088 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Trucking (This by-law follows the recommendation made in Report CAO-69/18 by Paul Shipway, CAO I Clerk during the regular meeting of October 4, 2018) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Law No. 2018-085 and 2018-088 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-089 Being a by-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Confirming By-Law No. 2018-089 be read a first, second and third time and finally passed CARRIED 2018 Council Minutes October 4, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 7:23 p.m. CARRIED MAYOR CLERK 1Y C REPORT o„ , ,t ��� FIRE DEPARTMENT .4 °'tunity Ism° TO: Mayor & Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: November 1, 2018 REPORT: FR-05/18 SUBJECT: CAPITAL ITEM FD-1 -WATER RESCUE CRAFT BACKGROUND: On June 7, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report FR-03/18 RE Water Rescue Craft be received for information. A copy of Report FR-03/18 is attached hereto as Appendix `A'. On August 3, 2018 the Municipality of Bayham made application to Jenny's Heroes Canada Fund, a program opened in July 2018, to offset the cost of Capital Item FD-1. The Municipality was recently advised the funding application was unsuccessful. A long term Capital Budget plan was put into effect within Bayham Fire Services to ensure the tools, equipment, and apparatus for sustaining the department's operational capabilities are being replaced as they are projected to age beyond serviceability limits. As part of this strategy, a capital purchase project budget was planned some years ago to replace the ice/water rescue craft. The capital budget was approved for 2018 as FD-1 Rescue Craft for$20,000. DISCUSSION: Bayham Fire and Emergency Services has been a leader in ice/water rescue for years. In addition to extensive training, a key to the success of Bayham's water rescue service has been through the use of Marine 1 and the Fortuna rescue craft. These two vessels have been instrumental in aiding the firefighters while doing their ice/water rescue duties. The years of hard service have taken their toll on both vessels and replacement of Marine 1 and the Fortuna is necessary to continue the ice/water rescue service for the Municipality of Bayham. Marine 1 is a 12 foot Zodiac vessel powered by a 25 HP outboard. This vessel has been an effective tool in safeguarding firefighters while they are performing their duties in the water. Marine 1 has performed well as a rescue vessel, but now is in need of replacement due to leaking air chambers and a weakened floor from long use. Both the Zodiac and motor are 20+ years old. The Fortuna is a Rapid Deployment Craft (RDC). This year round ice and water rescue vessel has been useful due to the nature of its ability to be stowed on the Rescue truck and deployed in under three minutes with an SCBA air bottle. The RDC is showing its age as it has numerous patches from years of use. The RDC is nearing the end of its serviceable years and has been deemed irreparable by the repair marina. The Fortuna is 8 years old. The typical lifespan of an in-service RDC is 5 years. By continuing to use the Fortuna in controlled training scenarios only, the Municipality should be able to extend the lifespan of a new RDC. A suitable replacement for the Fortuna has been identified. There are three primary manufacturers of vessels that meet the requirements of ice/water rescue RDC; Fortuna, Oceanid, and 2Tinga. The latter is Canadian made while the other two are USA manufactured. The costs are: Fortuna $4500USD Oceanid $4900USD 2Tinga $4700CDN The 2Tinga, in addition to pricing, has been evaluated as a better rescue craft to the fact that it has an enclosed instead of an open nose. This will make this craft easier to tow at higher speeds, an advantage for the types of rescues typically responded to by Bayham Fire. Staff have been monitoring the used market for a replacement for the Zodiac with increased size and performance while keeping the costs down (Report FR-03/18). There have been limited opportunities and circumstances precluded the few options identified. Instead, new craft of similar size and performance were evaluated including: Grand G340 13 ft. 20 HP motor and trailer $13,895 2Tinga Discovery 1600 16 ft. 20 HP motor&trailer $15,600 Zodiac Bayrunner 13.5 ft. 40 HP motor& trailer $20,995 Evaluating the various options against the limits imposed by the capital budget resulted in the 2Tinga craft being the optimal choice. The Discovery is the largest rigid hull inflatable in the group of vessels researched. The hull portion of the Discovery 1600 series is aluminum, giving this craft the advantage of withstanding more punishment than a fiberglass alternative. The total purchase for the RDC and inflatable would be $20,300+HST. RECOMMENDATION 1. THAT Report FR-05/18 be received for information; 2. AND THAT Council direct staff to procure Capital Item FD-1, in the amount of $20,300+HST, from 2Tinga.inc of St. Williams Ontario. Respectfully Submitted by: Reviewed by: Randy White Paul Shipway Fire Chief/By-law Officer CAOICIerk v,xymt.,1,/ REPORT PHYSICAL SERVICES o icy Portunity TO: Mayor & Members of Council FROM: Steve Adams, Roads Operations Supervisor DATE: November 1, 2018 REPORT: PS-05/18 SUBJECT: SIGNIFICANT WEATHER EVENT POLICY BACKGROUND On September 6, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-66/18 re Winter Operations Plan - Level of Service be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Winter Operations Plan — Level of Service Policy attached hereto as Appendix 'A'; The Ontario Municipal Act, 2001, identifies a Municipality's obligation to maintain roads in a reasonable state of repair, and also generally provides for three defenses for liability: i. Minimum Maintenance Standards have been met; ii. that the Municipality did not know or could not have reasonably been expected to have known the issue existed; iii. that the Municipality took reasonable steps to prevent the default from arising. In Ontario, joint and several liability is allowed in the assignment of award/damages resultant from a claim. Essentially, the outcome is that even if a defendant(s) is found to be only 1% liable for a plaintiff's damages, the defendant(s) may have to pay the share of the other defendant who may not have the resources to pay. Since Municipalities are generally well insured, and have the ability to levy taxes, Municipalities are typically named in claims due to the greater ability to pay. This is particularly true where a claimant has sustained a critical injury that has created an ongoing impairment. In November 2002, Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS) came into effect. Essentially, if a Municipality met the standard and documented it, they would not be negligent per Section 44(3)c of the Municipal Act. DISCUSSION As noted within Report CAO 66/18, the latest five-year review period began in 2015 and concluded in 2018. Report PS-05/18 specifically references the `Significant Weather Event' amendment to the Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS). `Significant Weather Event' means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within a municipality. The purpose of a declaration of a `Significant Weather Event' under Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS) is to deem all roadways and/or sidewalks in a state of repair with respect to snow accumulation and/or ice conditions by posting a notice on the Municipality's website and monitoring weather conditions. Following the end of the declaration of the `Significant Weather Event' the municipality shall address the roadways and/or sidewalks with respect to snow accumulation and/or ice conditions. Attached hereto as Appendix `A' is the proposed Municipality of Bayham Significant Weather Event Policy. Staff excluded the proposed Significant Weather Event Policy from the Municipality of Bayham Winter Operations Plan — Level of Service Policy, presented on September 6, 2018, as the Municipality was waiting on Significant Weather Event commentary from the Ontario Good Roads Association and the Municipal Insurer Frank Cowan Company. The Municipality of Bayham Significant Weather Event Policy attached hereto as Appendix 'A' incorporates the commentary of the Ontario Good Roads Association and the Municipal Insurer Frank Cowan Company. RECOMMENDATION 1. THAT Staff Report PS-05/18 re Significant Weather Event Policy be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham approve the Municipality of Bayham Significant Weather Event Policy attached hereto as Appendix 'A'. Respectfully Submitted by: Reviewed by: I/ Steve Adams Paul Shipway Road Operations Supervisor CAOICIerk i YI3A - O4111111111111111'j -4-cv P°l tunity Is 1`1 The Corporation of the Municipality of Bayham Municipality of Bayham Significant Weather Event Policy Section 1 — Overview 1.1 The purpose of a declaration of a Significant Weather Event under Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS) is to deem all roadways and/or sidewalks in a state of repair with respect to snow accumulation and/or ice conditions by posting a notice on the Municipality's website and monitoring weather conditions. 1.2 Following the end of the declaration of a Significant Weather Event the Municipality shall address the roadways and/or sidewalks with respect to snow accumulation and/or ice conditions. Section 2 — Definitions 2.1 `Significant Weather Event' means an approaching or occurring weather hazard with the potential to pose a significant danger to users of the highways within the Municipality. 2.2 'Road Operations Supervisor' shall mean the Municipality of Bayham Roads Operations Supervisor, or designate. Section 3 — Procedure 3.1 The Road Operations Supervisor may declare a Significant Weather Event, pursuant to Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), in the Municipality of Bayham. 3.2 The Road Operations Supervisor may declare a Significant Weather Event, pursuant to Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), for any or all of the following weather hazards: Snow Accumulation — Roadways ii. Ice Conditions— Roadways iii. Snow Accumulation — Sidewalks iv. Ice Conditions - Sidewalks 3.3 Factors the Road Operation Supervisor may consider in declaring a Significant Weather Event includes, but is not limited to: Environment Canada Public Weather Alert ii. MeteoGroup Weather Alert iii. Approaching and/or occurring weather hazards: a. Blizzard b. Blowing Snow c. Extreme Cold d. Flash Freeze e. Freezing Rain/Drizzle f. Snowfall g. Snow Squall iv. Any other factor deemed relevant by the Road Operations Supervisor. 3.4 The Road Operations Supervisor shall utilize the Significant Weather Event Form to issue a declaration of a Significant Weather Event. The timestamp on the completed Significant Weather Event Form shall be the official start time of the Significant Weather Event. ii. A Significant Weather Event will remain in force and effect until the notice of declaration of the end of the Significant Weather Event. 3.5 Pursuant to Section 16.9 of Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), notice of the declaration of a Significant Weather Event will be posted on the Municipality of Bayham website News Blog. SNOW ACCUMULATION - ROADWAYS 3.6 If the Road Operation Supervisor declares a Significant Weather Event relating to snow accumulation, the standard for addressing snow accumulation on roadways until the declaration of the end of the Significant Weather Event is: to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address snow accumulation on roadways, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.7 If the Road Operations Supervisor complies with Section 3.6, all roadways within the Municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.8 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address snow accumulation on roadways in accordance with the Municipality of Bayham Winter Control Level of Service Policy. ICE CONDITIONS—ROADWAYS 3.9 If the Road Operation Supervisor declares a Significant Weather Event relating to ice conditions, the standard for addressing ice conditions on roadways until the declaration of the end of the Significant Weather Event is: to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address ice conditions on roadways, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.10 If the Road Operations Supervisor complies with Section 3.9, all roadways within the Municipality are deemed to be in a state of repair with respect to ice conditions until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.11 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address ice conditions on roadways in accordance with the Municipality of Bayham Winter Control Level of Service Policy. SNOW ACCUMULATION - SIDEWALKS 3.12 If the Road Operation Supervisor declares a Significant Weather Event relating to snow accumulation, the standard for addressing snow accumulation on sidewalks until the declaration of the end of the Significant Weather Event is: to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address snow accumulation on sidewalks, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.13 If the Road Operations Supervisor complies with Section 3.12, all sidewalks within the Municipality are deemed to be in a state of repair with respect to snow accumulation until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.14 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address snow accumulation on sidewalks in accordance with the Municipality of Bayham Winter Control Level of Service Policy. ICE CONDITIONS—SIDEWALKS 3.15 If the Road Operation Supervisor declares a Significant Weather Event relating to ice conditions, the standard for addressing ice conditions on sidewalks until the declaration of the end of the Significant Weather Event is: to monitor the weather in accordance with the Municipality of Bayham Winter Control Level of Service Policy; and ii. if deemed practicable by the Road Operations Supervisor, to deploy resources to address ice conditions on sidewalks, starting from the time that the Road Operations Supervisor deems appropriate to do so. 3.16 If the Road Operations Supervisor complies with Section 3.15, all sidewalks within the Municipality are deemed to be in a state of repair with respect to ice conditions until the applicable time in the Municipality of Bayham Winter Control Level of Service Policy expires following the declaration of the end of the Significant Weather Event by the Road Operations Supervisor. 3.17 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, the Road Operations Supervisor shall, i. declare the end of the Significant Weather Event when the Road Operations Supervisor determines it is appropriate to do so; and ii. address ice conditions on sidewalks in accordance with the Municipality of Bayham Winter Control Level of Service Policy. 3.18 Following the end of the weather hazard in respect of which a Significant Weather Event was declared by the Road Operations Supervisor, when the Road Operations Supervisor determines it is appropriate to do so, the Road Operations Supervisor shall utilize the Significant Weather Event Form to declare the end of the Significant Weather Event. i. The timestamp on the completed Significant Weather Event Form shall be the official end time of the Significant Weather Event. 3.19 Pursuant to Section 16.9 of Regulation 239/02, Minimum Maintenance Standards for Municipal Highways (MMS), notice of the declaration of the end of a Significant Weather Event will be posted on the Municipality of Bayham website News Blog. Section 4— Record Retention 4.1 The Municipality shall retain all Significant Weather Event Forms in the Laserfiche Repository (T-05 Road Maintenance— Significant Weather Event) REPORT PHYSICAL SERVICES pui'tunity Isco TO: Mayor& Members of Council FROM: Ed Roloson, Manager of Capital Projects —Water/Wastewater DATE: November 1, 2018 REPORT: PS-06/18 SUBJECT: ENERGY CONSERVATION —2017 CAPITAL ITEM WW-15 BACKGROUND The 2017-2026 Municipality of Bayham Capital Budget included 2017 Capital Item WW-15 Energy Conservation. 2017 Capital Item WW-15 Energy Conservation included the following scope of work: • Aeration Blowers: Three new 20Hp variable frequency drives (VFD's) installed on existing aeration blowers. • Sludge Digester Blowers & Sludge Holding Tank Aspirating Mixers: Two new 10Hp variable frequency drives (VFD's) installed on existing sludge digestion blowers. Four new 17.4Hp variable frequency drives (VFD's) installed on existing holding tank mixers. The programmable variable frequency drives (VFD's) along with new mass air flow metering and tank level transmitters allow for optimal dissolved oxygen levels as the height of the sludge varies within the digestion tanks. DISCUSSION Capital Item WW-15 Energy Conservation included the following estimated project metrics: Energy Conservation - Estimates Estimated Project Cost $137,550 Estimated Hydro One Incentive $12,980 Estimated Energy Savings (Kwh) 120,000 Estimated Simple Payback (Years) 6.921 The actual project metrics of Capital Item WW-15 Energy Conservation is as follows: Energy Conservation -Actuals Actual Project Cost $115,377 Hydro One Incentive $13,850 Actual Energy Savings (Kwh) 259,050 Estimated Simple Payback (Years) 2.613 RECOMMENDATION 1. THAT Staff Report PS-06/18 re Energy Conservation — 2017 Capital Item PW-15 be received for information; Respectfully Submitted by: Reviewed by: 11111111111111:.--""---- Ed Roloson maul Shipwa, Manager of Capital Projects — /CAOIClerk( Water/Wastewater INN:YHA/itNOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED -411L lE ; OFFICIAL PLAN AMENDMENT fif O IN THE MUNICIPALITY OF BAYHAM �1 ty of,, t. Ie°, APPLICANT: DOROTHY EMERSON OFFICIAL PLAN AMENDMENT NO. 24 TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 1St, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Official Plan amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the land use designation on 1.9 ha (4.7 acres) of land from "Open Space/Hazard Lands" to "Residential" in the Official Plan of the Municipality of Bayham in order to identify the lands as outside of the hazardous area of the ravine lands. The subject lands are located on the south side of Light Line, west of Bogus Road known as 55233 Light Line in the Village of Vienna. THE EFFECT of this By-law will be to allow for future residential development of the lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, or a refusal of a request to amend the Official Plan you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 12th day of October 2018. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator itMunicipality of Bayham P.O. Box 160, 56169 Heritage Line __ Straffordville, ON, NOJ 1Y0 tn _ Th T: 519-866-5521 Ext 222 ., F: 519-866-3884 SUBJECT LANDS j E: munderhi11( bayham.on.ca 1 W: www.bayham.on.ca C IF Village of Vienna g,SYH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM Opl'Oxrunity 15-0w APPLICANT: JOHN FEHR TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, November 1, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law amendment is to change the zoning on a 10,460 m2 (2.5 acres) parcel of land from a Hamlet Residential (HR) Zone to the Site-Specific Hamlet Residential (HR- XX) in Zoning By-law Z456-2003. The zone change is to permit the operation of a seasonal water hauling business and to permit the construction of an oversized accessory building with a floor area of 11.5 m2 (1,200 ft2) where 75 m2 (807 ft2) is the permitted maximum. The subject lands are located at 54303 Eden Line, south side, east of Culloden Road, in the hamlet of North Hall. THE EFFECT of this By-law will be to allow for the construction of an oversized accessory building to store a large truck associated with the business. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeal Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 12th day of October 2018. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 F"E E: munderhill@bayham.on.ca FnFN*gyp W: www.bayham.on.ca SUBJECT LANDS] ,sh4 Hamlet of North Hall i Y �� REPORT II �� DEVELOPMENT SERVICES tunity 1 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: November 1, 2018 REPORT: DS-60/18 FILE NO. C-07 SUBJECT: 3RD QUARTER REPORT BACKGROUND: The purpose of this report is to inform Council of the activities of the Building Services and Drainage department for the third quarter of the year for 2018. DISCUSSION: Building Services: The summary of building permits issued in the third quarter is as listed on the chart below: Year 2018 2017 2016 No. permits issued 52 50 40 Permit fees $40,996 $36,428 $32,822 Construction Value $3,372,400 $3,049,800 $3,557,900 Houses 8 8 6 Farm Buildings 3 1 4 Other 41 41 36 Drainage: Drainage work for the third quarter of 2018 is noted below: New Drains: Drain Name Status Centre Street Drain North Contract awarded, construction soon Fernley Drain Contract awarded, construction soon No. 1 Drain Branch A New drain design in progress Vienna Road Drain Redesign in progress Drain Maintenance: Drain Name Status Deli Drain Tile repair Eden Drain Catch basin repair RECOMMENDATION 1. THAT Staff Report DS-58-18 regarding the activities of the Building Services & Drainage Department for the third quarter of 2018 be received for information. Respectfully Submitted by: 4-/,14 Bill Knifton • ;ay Chief Building Official CAS Drainage Superintendent INA-YHA/If APP14'41°P'44"'` REPORT � � , � DEVELOPMENT SERVICES <7?rrew o i'tunity Is 0 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: November 1, 2018 REPORT: DS-61/18 FILE NO. C-07/E09 SUBJECT: BRANCH "A" OF THE No.1 DRAIN BACKGROUND: Staff received a letter of concern from Fred & Susan Hermann regarding the poor condition of this tile drain and requested a more permanent solution to the yearly patching of the tile. Council appointed Spriet Associates to make an examination of the drainage area and prepare a report for Council's consideration. DISCUSSION: An onsite meeting was held with the Engineer, Drainage Superintendent and landowners in the watershed shortly thereafter, no landowners showed for the meeting. A subsequent drainage meeting was held at the Municipal Office earlier this month to discuss the proposed improvements to the drain. No landowners showed up for the meeting. Engineer's Report# 218030 received from Spriet Associates dated October 17, 2018 was filed with the Clerk on October 25, 2018. Council should now determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk to send a copy of the Report and Notice of Public Meeting setting out the date of the Council meeting at which this report will be considered to: (a) Every landowner within the area requiring drainage. (b) Clerk of every other local municipality in which any land or road that is assessed for the drainage works, or for which compensation or other allowances have been provided in the report is situate. (c) Any public utility, railway company or road authority that may be affected. (d) Long Point Region Conservation Authority. (e) The Ministry of Natural Resources. (d) The Director, of the Ministry of Agriculture, Food and Rural Affairs. RECOMMENDATION 1. THAT Report DS-61/18 regarding the Branch "A" of the No.1 Drain be received for information; 2. THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #218030 dated October 17, 2018 for the Branch "A" of the No.1 Drain , as prepared by Spriet Associates, and filed with the Clerk on October 25, 2018; 3. THAT Council set a date for the Public Meeting to he held on November 15, 2018 at 8:00 pm to consider the Report; 4. AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, in accordance with the Drainage Act. Respectfully Submitted by: Bill I< Buil P A Chief Building Official Drainage Superintendent OFFICE OF THE MAYOR CITY OF HAMILTON October 9, 2018 The Right Honourable Justin Trudeau Prime Minister of Canada House of Commons Ottawa, ON K1 A 0A6 Dear Prime Minister Trudeau, Re: NAFTA— Dairy Supply Management Program At its meeting of September 26, 2018 City Council supported the attached resolution from the Township of Amaranth respecting the above matter. Sincerely, 4t /r :` Mayor Fred Eisenberger cc Honourable Doug Ford, Premier of Ontario Honourable Chrystia Freeland, Minister of International Affairs Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Honourable Sylvia Jones, MPP, Dufferin - Caledon Honourable David Tilson, MP, Dufferin — Caledon Mr. Bill McCutcheon, Dufferin Federation of Agriculture Mr. Gord Grant, Ontario Federation of Agriculture Ms. Susan M. Stone, CAO/Clerk-Treasurer, Township of Amaranth The Association of Municipalities of Ontario Via E-mail - All Ontario Municipalities File C18-018 (5.1) 71 MAIN STREET WEST,2ND FLOOR,HAMILTON, ONTARIO L8P 4Y5 PHONE 905.546.4200 FAX: 905.546.2340 E 5.1 BEN RYZEBOL,Director of Public Works SUSAN M.STONE,C.A.O./Clerk-Treasurer PUBLIC WORKS-TELEPHONE: (519)941-1065 it41116* TELEPHONE: (519)941-1007 FAX: (519)941-1802 �' * 4 FAX: (519)941-1802 email: bryzebol@amaranth.ca *461V. 4 •:A. 1, , email: suestone@amaranth-eastgary.ca 40. A —4. 1 TOWNSHIP Of AMARANTH 374028 6T"LINE,AMARANTH,ONTARIO L9W OM6 August 30, 2018 The Right Honourable Justin P.J. Trudeau Prime Minister of Canada House of Commons Ottawa ON K 1 A 0A6 Dear Prime Minister Trudeau, Re: NAFTA — Dairy Supply Management Program At the regular meeting of Council held August 29, 2018, the following resolution was carried: Moved by H. Foster— Seconded by C. Gerrits Be it Resolved That: WHEREAS it appears that Mexico and the U.S.A have come to an agreement on trade terms and now intense scrutiny is on Canada as our negotiators attempt to come to an agreement as well, and our Dairy Management system is once more front and centre in the news; WHEREAS supply management means that our Canadian dairy farms produce enough milk for Canadians and Canada allows 10% import of tariff free dairy products and the U.S.A caps tariff free imports at about 2.75%, so the U.S.A also protects their dairy industry; WHEREAS we want our dairy products to continue to be produced on Canadian farms, under the strictest animal welfare, milk quality and food safety standards in the world; NOW THEREFORE the Township of Amaranth, as a predominantly farming community, urge the Federal Government to not allow a foreign party to interfere with our Dairy Management System and that it be removed from all North American Free Trade Agreement (NAFTA) negotiations; BEN RYZEBOL,Director of Public Works SUSAN M.STONE,C.A.O./Clerk-Treasurer PUBLIC WORKS-TELEPHONE: (519)941-1065 i,t.'' , r TELEPHONE: (519)941-1007 FAX: (519)941-1802 FAX: (519)941-1802 email: bryzebol@amaranth.ca ,' 4 email: suestone@amaranth-eastgary.ca TOWNiHIP OF AAIARANTO 374028 6TH LINE,AMARANTH,ONTARIO L9W 0M6 AND FURTHER THAT this resolution be sent to the Prime Minister, Dufferin- Caledon, MP and MPP, the Association of Municipalities of Ontario, Minister of International Affairs, Premier of Ontario, Ontario Ministry of Agriculture Food and Rural Affairs, Dufferin Federation of Agriculture, Ontario Federation Agriculture and all municipal councils within Ontario. Should you require anything further please do not hesitate to contact this office. Yours truly, I Susan M. Stone, A.M.C.T. CAO/Clerk-Treasurer Township of Amaranth SMS/ch Ministry of Community Safety Ministere de la Securite communautaire and Correctional Services et des Services correctionnels kjiii \171 Office of the Minister Bureau du ministre 25 Grosvenor Street 25, rue Grosvenor Ontario 18th Floor 18e etage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416-325-0408 Tel.: 416-325-0408 MCSCS.Feedback@Ontario.ca MCSCS.Feedback@Ontario.ca October 5, 2018 On May 8, 2018, the previous government passed three regulations under the Fire Protection and Prevention Act, 1997 related to firefighter certification, public reports, and community risk assessments. Over the past few months, I have heard substantial concerns about the mandatory certification regulation, which would come into force July 1, 2019. After hearing these concerns, our government has decided to repeal the Firefighter Certification regulation effective October 5, 2018. The community risk assessment and public reports regulations will come into force as scheduled. We have heard from stakeholders that the certification regulation would present significant challenges for fire services and municipalities — in particular, small, rural, and northern municipalities with volunteer fire departments. Fire departments and municipalities across the province have voiced concern with the resources and supports that were anticipated to be required to be compliant with the certification requirements, as well as the potential longer-term impacts on the ability of volunteer fire services to recruit certified firefighters. My goal remains to ensure both firefighter and public safety and to that end, I agree in principle with the certification of all firefighters. Moving forward, however, I want to ensure that any proposals concerning fire safety balance the interests of all stakeholders. Should you have any questions or comments, please contact mcscsinput@ontario.ca. Sincerely, Michael Tibollo Minister Ministry of Tourism, Culture Ministere du Tourisme, de la Culture (V — .and Sport et du Sport io Ontario Honours and Awards Secretariat des distinctions et prix de l` Ontar Secretariat ('Ontario ! 400 University Avenue, 5th Floor 400, avenue University, 5e etage Toronto ON M7A 2R9 Toronto ON M7A 2R9 October, 2018 Greetings, It is my pleasure to invite you to submit a nomination for the Ontario Medal for Good Citizenship. Established in 1973, the Ontario Medal for Good Citizenship honours Ontarians who, through exceptional, long-term efforts, have made outstanding contributions to community life across the province. Recipients will be invested by the Lieutenant Governor of Ontario at a ceremony to be held at Queen's Park, in winter 2019. To submit a nomination for this award: a) Visit ontario.ca/honoursandawards. b) Select the Community category. c) Click on Ontario Medal for Good Citizenship. d) Download the PDF form. e) Review the eligibility criteria and instructions carefully. f) Fill out the form and then submit it no later than November 15, 2018. Instructions for submitting your nomination package can be found on the website. If you have any questions, please call the Ontario Honours and Awards Secretariat at 416-314-7526, toll free 1 -877-832-8622, TTY 416-327-2391 , or email ontariohonoursandawardscontario.ca. I hope you will take this opportunity to consider nominating an outstanding citizen in your community. Thank you for your support of this important honours program. Sincerely, Debbie Strauss Director Ministry of Tourism, Culture Ministere du Tourisme, de Ia Culture � .. and Sport et du Sport pt,t\Ity Ontario Honours and Awards Secretariat des distinctions et prix de f � rita rio Secretariat ('Ontario 10 400 University Avenue, 5"' Floor 400, avenue University, 5e etage Toronto ON M7A 2R9 Toronto ON M7A 2R9 Octobre 2018 Bonjour, J'ai le plaisir de vous inviter a soumettre une candidature pour la Medaille du merite civique de ('Ontario. Grebe en 1973, la Medaille du merite civique de ('Ontario rend hommage aux Ontariennes et Ontariens qui, par leurs efforts exceptionnels et a long terme, ont contribue de fagon remarquable a Ia vie communautaire dans toute Ia province. La lieutenante-gouverneure de ('Ontario remettra cette distinction honorifique aux laureates et Iaureats a ('occasion d'une ceremonie qui se tiendra a Queen's Park, a I'hiver 2019. Pour soumettre une candidature a ce prix : a) Rendez-vous sur ontario.ca/distinctionsetprix. b) Selectionnez la categorie Communaute. c) Cliquez sur Medaille du merite civique de ('Ontario. d) Telechargez le formulaire en format PDF. e) Lisez attentivement les criteres d'admissibilite et les instructions. f) Remplissez le formulaire puis soumettez-Ie au plus tard le 15 novembre 2018. Les instructions pour soumettre votre dossier de candidature se trouvent sur le site Web. Si vous avez des questions, veuillez communiquer avec le Secretariat des distinctions et prix de ('Ontario par telephone, au 416 314-7526, au 1 877 832-8622 (sans frais), au 416 327-2391 (ATS), ou par courriel a ontariohonoursandawards(ontario.ca. J'espere que vous profiterez de l'occasion pour envisager la candidature d'une citoyenne exceptionnelle ou d'un citoyen exceptionnel dans votre collectivite. Merci de votre appui a cet important programme de distinctions honorifiques. La directrice, Debbie Strauss OFFICE OF THE CITY CLERK ckn STTH _ MASMelanie Knapp, Corporate Administrative & Accessibility Clerk t. (519) 631.1680 x4125 f. (519) 633.9019 THE RAILWAY CITY e. mk. Box520, CityH.all 545 Talbot St., P.O. Box 520, City Hall St. Thomas, Ontario, N5P 3V7 October 19, 2018 St. Joseph's Health Care Society Attn: Laura Sherwood Via Email: laura.sherwood@stjosephssociety.com Re: Municipality of Central Elgin - Elgin Hospice Project Dear Ms. Sherwood: Please be advised that the Council of the Corporation of the City of St. Thomas passed the following resolution on October 15th, 2018: "WHEREAS the Elgin Residential Hospice Planning Committee has undertaken a business plan and feasibility study which confirms, the community need, support and financial capacity for the establishment of a residential hospice within Elgin County; AND WHEREAS Elgin County is the only county within southwestern Ontario (LHIN 1 and LHIN 2)without a hospice; AND WHEREAS Elgin County's only hospital, St. Thomas Elgin-General Hospital, is without any dedicated palliative care beds creating an urgent and significant need for a hospice; NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the City of St. Thomas express its support for the request by the Southwest LHIN and the Elgin Residential Hospice Planning Committee to the Ministry of Health and Long-Term Care for funding to establish a residential hospice within Elgin County; AND FURTHER THAT a copy of this resolution be forwarded to the Honourable Christine Elliott, Minister of Health and Long-Term Care, the Honourable Jeff Yurek, MPP Elgin-Middlesex- London, Elgin County Council, the councils of the lower-tier municipalities within Elgin County and the St. Thomas Elgin General Hospital." Please contact myself at the information above if you have any questions. Sincerely, ! i` 9?i/-0,00p. Melanie Knapp OFFICE OF THE CITY CLERK ckn STTH _ MASMelanie Knapp, Corporate Administrative & Accessibility Clerk t. (519) 631.1680 x4125 f. (519) 633.9019 THE RAILWAY CITY e. mk. Box520, CityH.all 545 Talbot St., P.O. Box 520, City Hall St. Thomas, Ontario, N5P 3V7 Corporate Administrative &Accessibility Clerk c/c Honourable Christine Elliott christine.elliott@pc.ola.org Honourable Jeff Yurek jeff.yurekco@pc.ola.org Elgin County Council kthompson@,elgin-county.on.ca St. Thomas Elgin General Hospital kboughne@stegh.on.ca Municipality of Central Elgin DWilson(a,centralelgin.org Township of Malahide DWilson@malahide.ca Town of Aylmer jbrick@town.aylmer.on.ca Municipality of West Elgin deputyclerk@westelgin.net Municipality of Dutton/Dunwich hbouw@duttondunwich.on.ca Municipality of Bayham bgibbons@bayham.on.ca Township of Southwold cao@southwold.ca .g,AYHA 4iiirrierlimmili%i 416... 4,c, ci4'Pol-tunny Is 00--- NOTICE OF PUBLIC INFORMATION CENTRE MEETING Port Burwell Storm Sewer System Phase 1B (Strachan Street, Brock Street, Hagerman Road Allowance) The Municipality of Bayham is planning to reconstruct a section of Strachan Street and Brock Street in Port Burwell in the Municipality of Bayham. In addition to road reconstruction, a storm sewer will be constructed within the road allowance pursuant to the Port Burwell Storm Sewer Environmental Assessment and Master Plan. Construction is planned for 2019. During construction, sections of Strachan Street and Brock Street will only be open to local traffic. It is anticipated that road reconstruction will require approximately four months to complete. Draft construction drawings of the Port Burwell Storm Sewer System Phase 1B Project is available for viewing on the Municipal Website. A PUBLIC INFORMATION CENTRE MEETING to discuss the proposed project will be held on TUESDAY, NOVEMBER 27, 2018, from 6:00PM to 8:00PM, at the VIENNA COMMUNITY CENTRE, located at 26 Fulton Street, Vienna. All local residents and any other persons with an interest in this project are invited to attend. For more information on this project please visit the Municipal Website or contact the Project Engineer. John M. Spriet, P. Eng., Project Manager Phone: 519-672-4100 Spriet Associates London Limited Fax: 519-433-9351 155 York Street, London, Ontario N6A 1A8 E-mail: john@spriet.ca This NOTICE issued October 26, 2018. PORT BURWELL STORM SEWER REHABILITATION MUNICIPALITY OF BAYHAM 144406 HA MERMAN Si ER E,S Si PORT BURWELL STORM SEWER REHABILITATION PHASE 1B SPFIET ASSOCIATES October 2,2018 Dear Mr. Adams, Re: Portable Toilets,Port Burwell I was surprised to see that the portable toilets were removed today,October 2,2018, from our beautiful town of Port Burwell and prior to a Thanksgiving Weekend. It sends the message that Port Burwell is closed to visitors. Even though the days are cooler,many people do enjoy strolling on the beach,visiting our quaint downtown area or relaxing in Memorial Park. Restaurant owners do not have to provide public washrooms for non paying customers. This is an unfair burden placed on them. Please consider extending the rental period for the portable toilets to at least the end of October. Some locations, for example,Memorial Park,the Marine Museum lot and the playground area by the ball park, should be available all year round. Portable toilets can be winterized. Our town is changing and becoming a destination not only during the summer months but all year round; for example: Periscope Playhouse Events, Submarine Tours,the Santa Claus Parade,to name a few. Best regards, Bonnie Neglia Dear Ms. Gibbons, We are writing to respectfully request to continue to use the Straffordville Community Centre as an emergency evacuation location for the YWCA St.Thomas Elgin Before and After School program for the 2018-2019 school year. In the interim while this is being decided, we are hoping we can proceed with the current emergency plan of contacting the Fire Communications Emergency Line and assistance will be provided to enter the Centre. Please find the attached previous notice provided. Thank you for your assistance! Jackie Anger Jackie Anger Director of School Age Childcare YWCA St. Thomas - Elgin Tel: 519-631-9800 ext. 232 Toll Free: 1800-461-0954 janger@ywcaste.ca Elgin October 2, 2018 Municipality of Bayham 56169 Heritage Line, Straffordville, ON N0J 1Y0 do Paul Shipway, CAO/Clerk Dear Mr. Shipway, Elgin County has been fortunate to have Mr. Brent Stewart serve as a member of the Land Division Committee for two terms. Mr. Stewart has been extremely committed to this Committee and brings with him a tremendous amount of expertise. On behalf of Elgin County, I would like to thank him for his service. Pursuant to Elgin County's Procedural By-Law, Land Division Committee Members are not eligible for reappointment to the same position for a period of more than eight (8) consecutive years. Mr. Stewart will remain on the committee until December 1, 2018 and will be required to step down for a period of not less than one (1) year when he will be once again eligible for reappointment. I am writing to request that the Municipality of Bayham appoint by resolution a new member to the Land Division Committee following the municipal election and provide written confirmation of this once completed. We look forward to welcoming a new member from your municipality on this very important Committee. Sincerely, kPA LIOr Julie Gonyou Chief Administrative Officer Cc. Steve Evans,Manager of Planning Susan Galloway,Secretary-Treasurer Land Division Land Division Committee • County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature Elgin County September 28, 2018 RE I% I'" . V ED Municipality of Bayham OCT Z 3 2018 56169 Heritage Line, Straffordville, ON NOJ 1Y0 IMUNICIPALITYBAYHAM c/o Paul Shipway, CAO/Clerk Municipality of Central Elgin 450 Sunset Drive, St. Thomas, ON N5R 5V1 do Don Leitch, CAO/Clerk Dear Mr. Shipway and Mr. Leitch, On behalf of the Elgin Group Police Services Board ("PSB"), I am writing to request that your respective municipalities appoint by resolution an elected representative to the PSB following the municipal election. In accordance with Section 27(5) of the Act, the Board shall consist'of five (5) members: (a) One (1) elected representative appointed by resolution from Eastern Elgin, alternating every 3 years between the Township of Malahide and the Municipality of Bayham; (b) One (1) elected representative appointed by resolution of the Council of the Municipality of Central Elgin for a 3-year term; (c) One (1) community representative from Western Elgin, appointed by resolution jointly by the Township of Southwold, the Municipality of Dutton/Dunwich and the Municipality of West Elgin for a 3-year term; and (d) Two (2) persons appointed by the Lieutenant Governor In Council. Please note that the community representative appointed by Dutton Dunwich on February 14, 2018 will remain in place, serving alongside the two (2) persons appointed by the Lieutenant Governor In Council. I respectfully ask that you provide me with written confirmation of the appointments once they are made. Sincerely, h01401,4 dlit/A:to' Julie Gonyou Chief Administrative Officer Secretary/Administrator, Police Services Board cc. Police Services Board Township of Malahide,Township of Southwold,Municipality of Dutton Dunwich,Municipality of West Elgin County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature INN-YHA-4f ' REPORT ' ' TREASURY DEPARTMENT o._ x ul'tunity Is TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: November 1st, 2018 REPORT: TR-14/18 FILE NO. SUBJECT: 2018 Q3 Variance Report BACKGROUND: The Q3 (third quarter) financial reports are provided for Council's fiduciary review. This report provides a summary of current revenue and expenditure to September 30th, 2018 and variances to the Operating Budget. COMMENTS: Operating Budget expenses are at expected levels given the cyclical nature of some operations. Capital expenses are wrapping up for the year through most departments. ATTACHMENTS: 1. Appendix A: 2018 Q3 Operating Revenue and Expense Variance Report. 2. Appendix B: 2018 Q3 Capital Expense Variance Report RECOMMENDATION 1. THAT Staff Report TR-14/18 be received for information; Respectfully submitted, Reviewed by, c?, Lorne James, CPA, CA "--au" ay, CA • Municipality of Bayham Appendix A: 2018 Q3 Operating Revenue and Expense Variance Report 2018 2018 % Actuals Budget Consumed Revenues 05.10 General Taxation 4,189,555 4,153,501 101% 05.20 Other Revenues 860,087 1,125,500 76% 10.10 General Government 254,497 60,500 421% -Reserve Transfer 10.20 Council 900 30,000 3% -Election Reserve Transfer 20.10 Fire Services 26,665 13,000 205% -Cost Recoveries 20.20 Police Services 9,825 30,000 33% -Lower POA Revenues 20.30 Conservation Authority - 20.40 Other Protective Services 130,078 89,500 145% 20.50 Bylaw Enforcement Services 19,671 25,000 79% 25.10 Roads 353,551 472,559 75% 25.20 Winter Control 3,363 - 25.40 Street Lights - 30.10 Water 477,269 660,990 72% 30.15 Richmond Water 46,193 67,589 68% 30.30 Waste Disposal 69,039 145,000 48% -Grant Timing 30.20 Waste Water 590,571 906,508 65% 35.20 Cemeteries 268 - 40.10 General Assistance - 45.10 Parks&Recreation 1,980 2,600 76% 45.20 Straffordville Community Centre 26,332 10,000 263% -SHF Fundraising 45.30 Vienna Community Centre 5,907 9,000 66% Eden Community Centre - 45.40 Libraries 52,398 67,500 78% 45.50 Museums 17,764 14,200 125% 50.10 Planning,Development&Tourism 37,050 34,200 108% 25.30 Business&Commerce Tourism&Marketing 4,358 3,500 125% 50.20 Environmental Services 11,500 0% -Grant Accrued at Year End Capital 423,729 1,117,167 38% -Timing of Grants&Reserve Transfers Expenditures 05.10 General Taxation - 05.20 Other Revenues - 10.10 General Government 1,260,248 1,314,662 96% -Legal 10.20 Council 67,602 102,798 66% 20.10 Fire Services 383,929 529,139 73% 20.20 Police Services 597,031 934,000 64% 20.30 Conservation Authority 88,941 91,978 97% 20.40 Other Protective Services 77,288 102,130 76% 20.50 Bylaw Enforcement Services 31,497 30,123 105% 25.10 Roads 1,137,989 1,491,712 76% 25.20 Winter Control 106,418 106,400 100% -Includes Year End Inventory 25.40 Street Lights 22,921 45,000 51% 30.10 Water 308,461 660,990 47% -Timing of Water Boards Billing 30.15 Richmond Water 33,359 67,589 49% 30.20 Waste Water 377,297 906,508 42% -Transfer Not Booked 30.30 Waste Disposal 350,664 491,228 71% 35.20 Cemeteries 31,116 17,500 178% -To be billed back to Cemetery Boards 40.10 General Assistance 7,883 10,000 79% 45.10 Parks&Recreation 65,755 65,030 101% 45.20 Straffordville Community Centre 41,703 52,866 79% 45.30 Vienna Community Centre 35,881 60,744 59% 45.35 Eden Community Centre - - 45.40 Libraries 14,881 67,500 22% -Transfer Not Booked 45.50 Museums 49,743 55,304 90% 50.10 Planning,Development&Tourism 88,677 110,756 80% 25.30 Business&Commerce - Tourism&Marketing 58,213 49,240 118% -Beach Maintenance 50.20 Environmental Services 10,112 23,000 44% Capital 1,509,079 1,751,167 86% Municipality of Bavham Appendix B: 2018 Q3 Capital Expense Variance Report 2018 2018 ok Actuals Budget Consumed General Government Council Computers $ 8,943 $ 10,000 89% -Complete Community Based Strategic Plan $ 1,593 $ 30,000 5% Detailed Design Standards $ 7,984 $ 15,000 53% -Complete Liability Reserve Transfer $ 5,000 $ 5,000 100% -Complete Election Reserve Transfer $ 10,000 $ 10,000 100% -Complete Working Capital Transfer $ 10,000 $ 10,000 100% -Complete Fire Rescue Boat $ - $ 20,000 0% Roads Tunnel Line Bridge $ 81,941 $ 75,000 109% '-Complete Maple Grove Line $ 9,761 $ 230,000 4% Tunnel Line $ 116,977 $ 125,000 94% '-Complete Best Line $ 41,370 $ 50,000 83% '-Complete Springer Hill Rd. $ 212,009 $ 375,000 57% Stewart Road $ 44,575 $ 65,000 69% Eden Line $ 62,208 $ 160,000 39% Guard Rails $ - $ 10,000 0% Sidewalks $ 75,356 $ 65,000 116% '-Complete B&C Inspection $ - $ 10,000 0% Road Signs $ 10,403 $ 4,000 260% Water Air Valves $ 13,500 0% Waster Water Manhole Rehabilitation $ 4,304 $ 50,000 9% Pump Station Check Valves $ 4,820 $ 10,000 48% Pump Equipment $ 49,415 $ 41,667 119% Parks Richmond Fence-CSA $ - $ 35,000 0% Accessible Viewing Platform $ 70,314 $ 65,000 108% '-Complete Planning Official Plan Review $ 13,365 $ 7,000 191% Zoning By-Law $ 10,000 Facility SCC Generator $ - 5 75,000 0% PB Library Ramp $ 13,085.83 $ 15,000 87% '-Complete FD Stn 2-HVAC $ 17,049.00 $ 12,000 142% '-Complete .1610(1144f REPORT CAO �,otn uny Is om TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: November 1, 2018 REPORT: CAO-70/18 SUBJECT: AGREEMENT NO. 0636— UNDERHILL TRUCKING LTD. BACKGROUND: On October 2, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT the Council of the Corporation of the Municipality of Bayham direct staff to utilize Underhill Trucking, utilizing 2017 Equipment costs, for 2018 Capital Works on Springer Hill and Eden Line. On October 19, 2017 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2017-105, being a by-law to authorize the execution of an agreement (0636) between the Municipality of Bayham and Underhill Trucking Ltd. DISCUSSION Staff propose to amend Agreement No. 0636 by striking and removing '2018 Capital Works on Springer Hill and Eden Line' to be replaced with `construction and operational maintenance activities, at the discretion of the Manager of Capital Works/Manager of Public Works'. Additionally, the following clause would be added to the Agreement set to expire December 31, 2018: This Agreement shall be effective from January 1, 2019 up to and including December 31, 2019 with two (2) additional one (1) year mutual renewal options with all conditions in force with an annual 2% indexing of fees in 2020 and 2021 if exercised. Schedule 'A' of By-law No. 2017-105 included the following rates: ITEM RATE Excavator $125/hour Triaxle Dumps $74/hour Bulldozer $110/hour Packer $45/hour Should Council approve the amendment to Agreement No. 0636 the 2019 Schedule 'A' would include the following rates: ITEM RATE Excavator $125/hour Triaxle Dumps $85/hour Bulldozer $110/hour Packer $45/hour The ability for the Road Operations Supervisor to locally source equipment on an ad-hoc basis, specifically an Excavator, is an asset for culvert repairs and replacements (Sandytown Road, Little Otter Creek). RECOMMENDATION 1. THAT Report CAO-70/18 re Agreement No. 0636 — Underhill Trucking bereceived for information; 2. AND THAT staff be directed to bring forward a by-law to authorize the execution of an amending agreement with Underhill Trucking Ltd. for the provision of equipment for construction and operational maintenance activities. Respectfully Submitted by: Paul Shipway CAOICIerk .1610(1144-/- REPORT 1,AY447r. 4647 REPORT CAO ..fwza °XIVnity Isom TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: November 1, 2018 REPORT: CAO-71/18 SUBJECT: AGREEMENT NO. 0637 &AGREEMENT NO. 0640 —JOHNSTON BROS. (BOTHWELL) LTD. BACKGROUND: On November 2, 2017 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2017-111, being a by-law to authorize the execution of Agreement No. 0637 with Johnston Bros (Bothwell) Ltd. for supplying, hauling, mixing and stacking of winter sand at the Public Works Yard in the amount of$9.97+HST/tonne. On December 21, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-120, being a by-law to authorize the execution of Agreement No. 0640 with Johnston Bros (Bothwell) Ltd. for provision of granular materials. Since 2015 Johnston Bros (Bothwell) Ltd. has been the low bidder for the provision of supplying, hauling, mixing and stacking of winter sand at the Public Works Yard and provision of granular materials. DISCUSSION In 2017 RFT 17-05 Processed Aggregates: Supply and Placement of Granular Materials produced the following results for operational granular 'A' materials delivered to the Public Works Yard: ITEM JOHNSTON BROS (BOTHWELL) AAROC LTD. 3,500 tonnes/Public Works $13.41+HST/tonne $15.50+HST/tonne Yard Johnston Bros (Bothwell) Ltd. has proposed a 2019 rate of$14.16+HST/tonne for operational granular 'A' materials delivered to the Public Works Yard. Staff have confirmed with AAROC they cannot beat said price. Additionally, the Road Operations Supervisor has been advised of a continued general lack of granular materials in the area (which was first visible in 2016-2017 year over year granular material rate increases [10.85+HST/tonne-$13.41+HST/tonne]). Johnston Bros (Bothwell) Ltd. has proposed a 2019 rate of$11.66+HST/tonne for supplying, hauling, mixing and stacking of winter sand at the Public Works Yard. Staff have confirmed with AAROC they cannot beat said price. RECOMMENDATION 1. THAT Report CAO-71/18 re Agreement No. 0637 & Agreement No. 0640 — Johnston Bros (Bothwell) Ltd. be received for information; 2. AND THAT staff be directed to bring forward a by-law to authorize the execution of agreements with Johnston Bros (Bothwell) Ltd. for the provision of supplying, hauling, mixing and stacking of winter sand at the Public Works yard and provision of granular materials for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk AY REPORT op41111.,W1 IP �� CAO A° unity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: November 1, 2018 REPORT: CAO-73/18 SUBJECT: CAPITAL ITEM FA-1 STRAFFORDVILLE COMMUNITY CENTRE — CHAIRS BACKGROUND: The 2018-2027 Municipality of Bayham Capital Budget includes Capital Item FA-1 Portable, Accessible Stage and Chairs. On August 16, 2018 the Council of the Corporation of the Municipality of Bayham passed By- law No. 2018-081, being a by-law to authorize the execution of an agreement with Farm Credit Canada regarding FCC AgriSpirit Funding in the amount of$18,500. On August 16, 2018 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-65/18 re Straffordville Community Centre Portable, Accessible Stage be received for information; AND THAT Council direct staff to sole source a Portable, Accessible Stage from Staging Canadell Ltd. in the amount of$15,384.81+HST. DISCUSSION As noted in Report CAO-65/18 re Straffordville Community Centre Portable, Accessible Stage, the Straffordville Hall Foundation and staff have been conducting assessments on chairs for the purpose of reporting back to Council on the chair component of Capital Item FA-1. The Straffordville Hall Foundation and staff have conducted physical and visual assessments on the following chairs: • Lovers atWork Office Furniture —All Seating Tuck 11050 • Stack Chairs 4 Less — Hercules Series • Eway— Popcorn Model • Canada Chair— Popcorn Model • Eway- Duet Model After review of the aforementioned chairs, the Straffordville Hall Foundation and staff have determined the Eway— Duet Model Chair is the right size, comes in the right colour (platinum) and is structurally what the Straffordville Hall Foundation and staff are looking for. 300 chairs and 8 chair dollies have a costing of$25,887.61+HST. Funding would be provided in the form of$2,844.41 from the FCC AgriSpirit Fund and $23,043.20 from the SCC Donations Reserve. Subsequently, the Vienna Community Centre Hall Manager and the Straffordville Hall Foundation would review chair quality with old chairs possibly being transferred to the Vienna Community Centre. Once chairs to be retained is determined it is recommended the Straffordville Hall Foundation be given blanket authority to surplus the old chairs as they see fit. The Straffordville Hall Foundation has reviewed Report CAO-73-18 re Capital Item FA-1 SCC Chairs and confirms with the content and recommendation within the same. RECOMMENDATION 1. THAT Report CAO-73/18 re Capital Item FA-1 - Straffordville Community Centre Chairs bereceived for information; 2. AND THAT Council direct staff to sole source chairs from Eway in the amount of $25,887.61+HST. 3. AND THAT Council provide that chairs unused by the Straffordville Community Centre and the Vienna Community Centre be surplussed by the Straffordville Hall Foundation in a manner determined by the Straffordville Hall Foundation. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-090 BEING A BY-LAW TO AMEND BY-LAW NO. 2018-037 LOT MAINTENANCE BY-LAW WHEREAS the Council of the Municipality of Bayham on the 15th day of March, 2018 enacted By-Law No. 2018-037, being a by-law to provide for the maintenance of land in a clean and clear condition; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to amend By- law No. 2018-037; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT Section 13.0 Offence and Penalty be deleted in its entirety and replaced with the following: 13.0 Offence and Penalty 13.1 Every person who contravenes any provision of this By-Law or any notice delivered hereunder is guilty of an offence and upon conviction is liable to a fine as provided for by the Provincial Offences Act, R.S.O. 1990, Chapter P. 33, as amended. 13.2 Every person who contravenes any provision of this By-Law or any notice delivered hereunder is guilty of an offence and upon conviction pursuant to Part III of the Provincial Offences Act, R.S.O. 1990, Chapter P. 33, as amended, shall be subject to the following monetary penalties: (a) upon a first conviction, to a fine of not more than $15,000.00; and (b) upon a second or subsequent conviction, to a fine of not more than $25,000.00. 13.3 Every person who is a director or officer of a corporation who knowingly concurs in a contravention of this By-Law or any notice delivered hereunder by such corporation is guilty of an offence and upon conviction pursuant to Part III of the Provincial Offences Act, R.S.O. 1990, Chapter P. 33, as amended, shall be subject to the following monetary penalties: (a) upon a first conviction, to a fine of not more than $15,000.00; and (b) upon a second or subsequent conviction, to a fine of not more than $25,000.00 13.4 If either a notice has been issued under this By-Law or any Court of competent Jurisdiction has issued an Order in respect of this By-Law and such notice or Order has not been complied with, then any ongoing contravention of such notice or Order shall be deemed to be a continuing offence for each day or part thereof that the said notice or Order is not complied with. 13.5 Every person who contravenes any provision of this By-Law in such a manner so as to constitute a continuing offence thereof is guilty of such offence and upon conviction pursuant to Part III of the Provincial Offences Act, R.S.O. 1990, Chapter P. 33, as amended, is liable to a fine of not more than $15,000.00 per day, or any part thereof, that such offence continues. 13.6 In the event of conviction of an offence of this By-Law, the Court entering such conviction or any other Court of competent jurisdiction may, in addition to any other penalty, make an Order prohibiting the continuation or repetition of the offence by the person so convicted. THAT in all other respects, By-law No. 2018-037 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF NOVEMBER 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-091 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD NOVEMBER 1, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held November 1, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF NOVEMBER, 2018. MAYOR CLERK