HomeMy WebLinkAboutSeptember 20, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, September 20, 2018
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
DEPUTY CLERK BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
A. Councillor Casier announced that he and Councillor Ketchabaw attended the rib barbeque
hosted by the Straffordville Hall Foundation on September 8th where the Straffordville Hall
Foundation presented a cheque in the amount of$10,000 to the Municipality. Councillor
Casier thanked the Hall Foundation as well as the community for the ongoing fundraising
efforts.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held September 6, 2018
B. Public Planning Meeting held September 6, 2018 re Carolyn Baker
C. Public Planning Meeting held September 6, 2018 re Dion Gale
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the minutes of the Regular Meeting held September 6, 2018, Public Planning
Meeting re Baker held September 6, 2018 and Public Planning Meeting re Gale held
September 6, 2018 be adopted.
CARRIED
2018 Council Minutes September 20, 2018
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-53/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning
Application — Baker Zoning By-Law Z679-2018
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Staff Report DS-53/18 regarding the Zoning By-law Amendment for Baker be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
September 6, 2018 associated with this application, no verbal and one written submission
was received and that all considerations regarding this matter were taken into account in
Council's decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning from Village Residential (R1) to site-specific Village Residential (R1-12) on property
identified as 8 Robinson Street, Port Burwell;
AND THAT Zoning By-law Z679-2018 be presented to Council for enactment.
CARRIED
2018 Council Minutes September 20, 2018
B. Report DS-54/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning
Application — Gale Zoning By-Law Z680-2018
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Staff Report DS-54/18 regarding the Zoning By-law Amendment for Gale be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
September 6, 2018 associated with this application, no verbal and one written submission
was received and that all considerations regarding this matter were taken into account in
Council's decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning from Village Residential (R2) to Village Residential (R1) on property identified as 27
Ann Street, Vienna;
AND THAT Zoning By-law Z680-2018 be presented to Council for enactment.
CARRIED
C. Report DS-55/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Application
for Amendment to Site Plan Agreement— By-Law 2018-086
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Staff Report DS-55/18 regarding the Site Plan Agreement with JT Lonestar Holdings
Inc. and Genuine Transportation be received for information;
AND THAT By-law 2018-086 be presented to Council for enactment.
CARRIED
D. Report DS-56/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent
Application E57/18 Chad Underhill Farms Limited
E. Report DS-57/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent
Application E58/18 Dennis
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Staff Report DS-56/18 regarding Consent Application E57/18 submitted by Chad
Underhill Farms Ltd. and Staff Report DS-57/18 regarding Consent Application E58/18
submitted by Douglas Dennis be deferred until further notification from the applicant or
agent as per the agent's written request.
CARRIED
2018 Council Minutes September 20, 2018
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Elections 2018 Notice of the Voters List
B. Elgin Residential Hospice Status Report
C. Long Point Region Conservation Authority Board of Directors minutes of meeting held July
4, 2018
D. Farm Credit Canada—AgriSpirit Fund Notice grant funds
E. Great Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement
Information
F. 2018 Volunteer Appreciation Notice
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 11.1.1-A— 11.1.1-F be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
12. BY-LAWS
A. By-Law No. Z679-2018 Being a by-law to further amend By-Law No. Z456-2003 (Baker)
(This by-law follows the recommendation made in Report DS-53/18 by Margaret Underhill,
Deputy Clerk I Planning Coordinator during the regular meeting of September 20, 2018)
B. By-Law No. Z680-2018 Being a by-law to further amend By-Law No. Z456-2003 (Gale)
(This by-law follows the recommendation made in Report DS-54/18 by Margaret Underhill,
Deputy Clerk I Planning Coordinator during the regular meeting of September 20, 2018)
C. By-Law No. 2018-085 Being a by-law adopt Municipality of Bayham Speed Limit
Assessment Policy (This by-law follows the recommendation made in Report CAO-67/18
by Paul Shipway, CAO I Clerk during the regular meeting of September 6, 2018)
D. By-Law No. 2018-086 Being a by-law to amend By-Law 2014-095 a by-law to authorize
a site plan agreement (This by-law follows the recommendation made in Report DS-55/18
by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of
September 20, 2018)
2018 Council Minutes September 20, 2018
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT By-Law No. 2018-085 be deferred.
CARRIED
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT By-Laws No. Z679-2018, Z680-2018 and 2018-086 be read a first, second and third
time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
None
14. OTHER BUSINESS
None
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-087 Being a by-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Confirming By-Law No. 2018-087 be read a first, second and third time and finally
passed
CARRIED
16. ADJOURNMENT
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned at 7:18 p.m.
CARRIED
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