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Home My WebLink AboutOctober 04, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, October 4, 2018 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Rose Gardner, Straffordville Community Committee request for a gate on the west side of the ball diamond fence on the grounds of the Straffordville Community Centre 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 20, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of passing of Zoning By-Law Z679-2018 re C. Baker B. Notice of passing of Zoning By-Law Z680-2018 re D. Gale 2018 Council Agenda October 4, 2018 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipal Elections 2018 Notice of the Voters List B. Notice of Election Information C. Municipality of Bayham 2018 Volunteer Appreciation Notice D. Ontario Energy Board Notice to Customers of Union Gas Limited E. Municipality of Central Elgin re Elgin Hospice Project F. Notice of By-Election re French Language Public School Board Trustee G. Municipality of Bayham Email Billing Notice 11.1.2 Requiring Action A. Toby Barrett, MPP Haldimand — Norfolk request for Letter of Support for ALUS Bill 11.2 Reports to Council A. Report CAO-68/18 by Paul Shipway, CAO I Clerk re 2019 Council Schedule B. Report CAO-69/18 by Paul Shipway, CAO I Clerk re RFQ-18/04 — Provision of Winter Salt Trucking Services 12. BY-LAWS A. By-Law No. 2018-085 Being a by-law to adopt Municipality of Bayham Speed Limit Assessment Policy (Deferred from September 20, 2018) (This by-law follows the recommendation made in Report CAO-67/18 by Paul Shipway, CAO I Clerk during the regular meeting of September 6, 2018) B. By-Law No. 2018-088 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Wilson's Trucking (This by-law follows the recommendation made in Report CAO-69/18 by Paul Shipway, CAO I Clerk during the regular meeting of October 4, 2018) 2018 Council Agenda October 4, 2018 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-089 Being a by-law to confirm all actions of Council 16. ADJOURNMENT In spring of 2017 the ball diamond fence was redone and in doing so it affected the space that could be utilized by Watermelon Fest. Prior to 2017 we used to open the fence on the west side, which you would have had no knowledge of, in order for the rides and food vendors to set up on the grass on the front diamond. Once the new fencing was put up that was no longer possible. We are not able to just unhook the fencing and fold a section of it back to make an entrance on the west side. In 2017 we made due with the space we were able to use as alot of the vendors were not able to make the turn to get inside the ball diamond gate on the east side so most things were relocated to the back ball diamond. In 2018 we thought we might be able to utilize the front ball diamond space better as we could plan ahead but that meant any vendors that we wanted to place inside the front ball diamond had to be hear before 7am on the morning of Watermelon Fest or come in on Friday night. This would have incurred extra cost for the committee(security) for the extra time the vendors were here and we so we didn't do that. So this letter is a request to have a gate put in the west side ball fence just south of the existing gate on the west side to allow access to the inside field of the front ball diamond for future use. Our committee, the Straffordville Community Committee, would be able to assist in the cost of installing the gate as we may the most advantage out of it for Watermelon Fest. Rose Gardner Straffordville Community Committee THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 20, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL DEPUTY CLERK BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS A. Councillor Casier announced that he and Councillor Ketchabaw attended the rib barbeque hosted by the Straffordville Hall Foundation on September 8th where the Straffordville Hall Foundation presented a cheque in the amount of$10,000 to the Municipality. Councillor Casier thanked the Hall Foundation as well as the community for the ongoing fundraising efforts. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 6, 2018 B. Public Planning Meeting held September 6, 2018 re Carolyn Baker C. Public Planning Meeting held September 6, 2018 re Dion Gale Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the Regular Meeting held September 6, 2018, Public Planning Meeting re Baker held September 6, 2018 and Public Planning Meeting re Gale held September 6, 2018 be adopted. CARRIED 2018 Council Minutes September 20, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-53/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Baker Zoning By-Law Z679-2018 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Staff Report DS-53/18 regarding the Zoning By-law Amendment for Baker be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 6, 2018 associated with this application, no verbal and one written submission was received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Village Residential (R1) to site-specific Village Residential (R1-12) on property identified as 8 Robinson Street, Port Burwell; AND THAT Zoning By-law Z679-2018 be presented to Council for enactment. CARRIED 2018 Council Minutes September 20, 2018 B. Report DS-54/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Gale Zoning By-Law Z680-2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-54/18 regarding the Zoning By-law Amendment for Gale be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held September 6, 2018 associated with this application, no verbal and one written submission was received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning from Village Residential (R2) to Village Residential (R1) on property identified as 27 Ann Street, Vienna; AND THAT Zoning By-law Z680-2018 be presented to Council for enactment. CARRIED C. Report DS-55/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Application for Amendment to Site Plan Agreement— By-Law 2018-086 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Staff Report DS-55/18 regarding the Site Plan Agreement with JT Lonestar Holdings Inc. and Genuine Transportation be received for information; AND THAT By-law 2018-086 be presented to Council for enactment. CARRIED D. Report DS-56/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E57/18 Chad Underhill Farms Limited E. Report DS-57/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E58/18 Dennis Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-56/18 regarding Consent Application E57/18 submitted by Chad Underhill Farms Ltd. and Staff Report DS-57/18 regarding Consent Application E58/18 submitted by Douglas Dennis be deferred until further notification from the applicant or agent as per the agent's written request. CARRIED 2018 Council Minutes September 20, 2018 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipal Elections 2018 Notice of the Voters List B. Elgin Residential Hospice Status Report C. Long Point Region Conservation Authority Board of Directors minutes of meeting held July 4, 2018 D. Farm Credit Canada —AgriSpirit Fund Notice grant funds E. Great Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement Information F. 2018 Volunteer Appreciation Notice Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council 12. BY-LAWS A. By-Law No. Z679-2018 Being a by-law to further amend By-Law No. Z456-2003 (Baker) (This by-law follows the recommendation made in Report DS-53/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of September 20, 2018) B. By-Law No. Z680-2018 Being a by-law to further amend By-Law No. Z456-2003 (Gale) (This by-law follows the recommendation made in Report DS-54/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of September 20, 2018) C. By-Law No. 2018-085 Being a by-law adopt Municipality of Bayham Speed Limit Assessment Policy (This by-law follows the recommendation made in Report CAO-67/18 by Paul Shipway, CAO I Clerk during the regular meeting of September 6, 2018) D. By-Law No. 2018-086 Being a by-law to amend By-Law 2014-095 a by-law to authorize a site plan agreement (This by-law follows the recommendation made in Report DS-55/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of September 20, 2018) 2018 Council Minutes September 20, 2018 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT By-Law No. 2018-085 be deferred. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-Laws No. Z679-2018, Z680-2018 and 2018-086 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None 14. OTHER BUSINESS None 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-087 Being a by-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Confirming By-Law No. 2018-087 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 7:18 p.m. CARRIED MAYOR CLERK v,poiH.44,1PLANNING ACT i! '�� NOTICE OF THE PASSING OF ot�( IP ZONING BY-LAW Z679-2018 BY —Portuaityi.x0s THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: C. BAKER TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z679-2018 on the 20Th day of September 2018 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 11th day of October 2018 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on 222 m2 (2,390 ft2) of land from the Village Residential (R1) Zone to a site-specific Village Residential (R1-12) Zone in Zoning By-law Z456-2003. The change is to allow for the reconstruction and reorientation of a single detached dwelling; to permit a minimum lot area of 222 m2; to permit 0.0 m lot frontage; to permit a maximum building coverage of 38%; to permit a minimum side yard width of 1.0 m (3.3 feet) east Side and 1.6 m (5.5 feet) west side; and, to permit a minimum rear yard depth of 2.4 m (8 feet). The change allows for a new reoriented dwelling to replace the existing dwelling in a state of disrepair on a lot with reduced lot area, lot frontage, increased building coverage, reduced rear yard depth and reduced side yard width. The subject lands are located on the east side of Robinson Street, South of Brock Street known as 8 Robinson Street. THE EFFECT of this By-law will be to allow for the continued use of a viable lot in the village of Port Burwell with adequate municipal and water services, straightened on the lot to increase the rear and side yard setback. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Local Planning Appeal Tribunal. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Local Planning Appeal Tribunal, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 21st DAY OF SEPTEMBER 2018. KEY MAP MUNICIPALITY OF BAYHAM 14 Margaret Underhill ' L._ Deputy Clerk/Planning Coordinator I r►r►sz Municipality of Bayham 111 t - �I 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 , 1 iji _a T: 519-866-5521 Ext 222 ��IIII�I� F: 519-866-3884 BRoCKsP E. munderhilft bayham.on.ca ri 1.4-7— H SUBJECT LANDS [rte \ 1"---.- Village of Port Burwell NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. 4,pjYHANI PLANNING ACT OTICE OF THE PASSING OF tt.4411444*)„ ZONING BY-LAW Z680-2018 BY �port„„i"158°G THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: D. GALE TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z680-2018 on the 20TH day of September 2018 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 11th day of October 2018 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on 2,266 m2 (0.5 acres) of land from a Village Residential (R2) Zone to a Village Residential (R1) Zone to permit a single detached dwelling on the lands. Single detached dwellings are not permitted in the R2 zone. The subject lands are located on the south side of Ann Street and east side of Union Street in the Village of Vienna, known as 27 Ann Street. THE EFFECT of this By-law will be to allow for the construction of a single family dwelling on a vacant parcel with access to full municipal services. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 21st DAY OF SEPTEMBER 2018. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 10owslStraffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 SUBJECT LANDS E: munderhillbayham.on.ca 1111 gUL4Y7N� r� Village of Vienna NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. Form B08 VAYH4&? 4rippi,„„.,,, IIAleorio— „i 0 0Ppoi.tu IS�Co-`'460_ * nity Corporation of the Municipality of Bayham MUNICIPAL ELECTIONS 2018 NOTICE OF THE VOTERS' LIST NOTICE IS HEREBY GIVEN that, the list of all persons entitled to be electors for municipal elections in the Municipality of Bayham has been prepared by the Clerk's office. As of September 4, 2018 all electors should ensure that their names and relevant information are correct on the Voters' List. An elector can go on the municipality's website www.bayham.on.ca to see if you are on the Voters' List. A person may make an application to the Clerk requesting that the person's name be added to or removed from the Voters' List or that information on the Voters' List relating to the person be amended by completing and filing Form EL15 Application to Amend the Voters' List available from the Municipal Office during regular office hours between September 4, 2018 to October 22, 2018 and to the close of voting on October 22, 2018. The application shall be in writing on the appropriate form and shall be filed in person, by the applicant or his/her agent. Proof of identity and residence as prescribed by O. Req. 304/13 will be required. QUALIFICATIONS OF ELECTORS A person is entitled to vote in a municipal election if he or she on Voting Day, • resides in the local municipality, or is the owner or tenant of land in the municipality, or the spouse of such owner or tenant; and • is a Canadian citizen, and • is at least 18 years old, and • is not prohibited from voting by law. DATED AT THE MUNICIPALITY OF BAYHAM THIS 22ND DAY OF AUGUST, 2018 Paul Shipway CAOICIerk Form B13 oAPoi.tunity is'oU NOTICE OF ELECTION INFORMATION Municipal Elections Act, 1996 (S.40) Municipality of Bayham Municipal Election Mayor— 1 to be elected Deputy Mayor— 1 to be elected Ed Ketchabaw - Acclaimed Roger James Cindy Stewart Rainey Weisler Councillor, (Ward 1) Councillor, (Ward 2) Councillor, (Ward 3) 1 to be elected 1 to be elected 1 to be elected Valerie Donnell Dan Froese—Acclaimed Susan Chilcott- Acclaimed Norm Hughes School Board Trustee —Thames Valley District School Board - English Public 2 to be elected Chris Goodall Peter Rochus Meagan Ruddock Bruce Smith James Todd School Board Trustee— London District Catholic School Board - English Separate 1 to be elected William Hall Joseph O'Connor School Board Trustee — Conseil Scolaire Viamonde — French Public 1 to be elected Pierre Lambert Genevieve Smith School Board Trustee — Conseil Scolaire Catholique Providence — French Separate 1 to be elected George LeMac Philippe Morin Advance Voting Places for the 2018 Municipal Election Advance Vote No. 1 Advance Vote No. 2 Advance Vote No. 3 Saturday October 13, 2018 Wednesday October 17, 2018 Thursday October 18, 2018 10AM-3:OOPM 10AM-7:OOPM 10AM-7:OOPM Straffordville Community Centre Straffordville Community Centre Straffordville Community Centre 56169 Heritage Line, 56169 Heritage Line, 56169 Heritage Line, Straffordville, ON Straffordville, ON Straffordville, ON Advance Vote No. 4 Advance Vote No. 5 Friday October 19, 2018 Saturday October 20, 2018 10AM-3:OOPM 10AM-3:OOPM Straffordville Community Centre Straffordville Community Centre 56169 Heritage Line, 56169 Heritage Line, Straffordville, ON Straffordville, ON Voting Places for the 2018 Municipal Election Monday October 22, 2018 Monday October 22, 2018 Monday October 22, 2018 10AM-8:OOPM 10AM-8:OOPM 10AM-8:OOPM Straffordville Community Centre Corinth Lighthouse Gospel Church 56169 Heritage Line, Community of Christ Church 59 Victoria St, Straffordville, ON 54246 Eden Line, Port Burwell, ON RR4, Aylmer, ON Eligible Electors may vote at any of the Voting Places. Voters' List Revisions Are you on the list? Confirm you are on the Voters' List before you attend to vote. Check the link on our website or the paper copies available at the municipal office or libraries. Voters List Revisions may be conducted utilizing the appropriate forms at the Municipal Office after 4PM September 4, 2018 — October 22, 2018 Proxy Voting Any Elector may appoint another elector as a voting proxy. Applications are available at the Municipal Office after 4PM September 4, 2018— October 22, 2018 August 3, 2018 Date Municipal Clerk $AYH.4 - gilicol,, I\A t 41 411W, 0 4'W Ortunity IsIN, ► Municipality of Bayham 2018 Volunteer Appreciation The Council of The Corporation of the Municipality of Bayham is pleased to invite all Bayham volunteers to attend a Volunteer Appreciation. The 2018 Volunteer Appreciation will be held at the Straffordville Community Centre on Thursday, November 15, 2018 from 6:00 p.m. — 7:00 p.m. This is an opportunity for Council to thank volunteers for the time and commitment dedicated to the betterment of the Municipality. Help spread the word. Please share this invitation with other volunteers. Council looks forward to seeing you at the Volunteer Appreciation. For more information, contact: Margaret Underhill Deputy ClerkiPlanning Coordinator munderhill@bayham.on.ca ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied to introduce a new firm transportation service under Rate M17 for gas distributors and to modify the applicability of existing bundled delivery service and semi-unbundled storage and transportation service under Rate M9 and Rate T3 rate schedules respectively. Learn more. Have your say. Union Gas Limited has applied to the Ontario Energy Board to introduce firm transportation services for gas distributors that will have competitive storage and gas supply options under a new M17 rate class effective January 1, 2019. Union Gas Limited has proposed the new M17 service in response to a request by EPCOR Southern Bruce Gas Inc. for gas transportation services to the South Bruce expansion area. Union Gas Limited is also seeking approval to limit the applicability of its Rate M9 and Rate T3 rate schedules to existing gas distributors. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB)will hold a public hearing to consider the application filed by Union Gas. We will question Union Gas on the case. We will also hear questions and arguments from individual customers and from groups that represent the customers of Union Gas. At the end of this hearing, the OEB will decide whether the proposed new transportation services and changes to existing rate schedules will be approved. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Union Gas on the OEB's website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by October 1, 2018 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2018-0244. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2018-0244 on the OEB website: www.oeb.ca/participate. You can also phone our Public Information Office at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings—oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by October 1, 2018. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B). On[ano fiNtie, 12. 1 44j a T4 `, vi The Corporation of the Municipality of 4 entral E glen , i a , , 450 Sunset Drive, 1st Floor, St.Thomas, Ontario N5R 5V1 P: 519.631 .4860 F: 519.631 .4036 September 13th, 2018 Laura Sherwood Via email : Laura . sherwood@stjosephssociety. com Dear Ms . Sherwood : Re: Elgin Hospice Project Further to your correspondence dated September 5th, 2018 respecting the above noted matter, please note that Council discussed your information at their meeting dated Monday, September 10th , 2018 and the following resolution was passed : Moved S . Martyn ; Seconded H . Winkworth Whereas the Elgin Residential Hospice Planning Committee has undertaken a business plan and feasibility study which confirms, the community need , support and financial capacity for the establishment of a residential hospice within Elgin County; AND WHEREAS Elgin County is the only county within southwestern Ontario (LHIN 1 and LHIN 2) without a hospice ; AND WHEREAS Elgin County's only hospital , St. Thomas Elgin-General Hospital , is without any dedicated palliative care beds creating an urgent and significant need for a hospice ; NOW THEREFORE BE IT RESOLVED THAT the Council of The Corporation of the Municipality of Central Elgin express its support for the request by the Southwest LHIN and the Elgin Residential Hospice Planning Committee to the Ministry of Health and Long-Term Care for funding to establish a residential hospice within Elgin County AND FURTHER THAT a copy of this resolution be forwarded to the Hon . Christine Elliott, Minister of Health & Long-Term Care; the Hon . Jeff Yurek, MPP Elgin-Middlesex-London ; Elgin County Council , the councils of the lower-tier municipalities within Elgin County Council and St. Thomas City Council and St. Thomas Elgin-General Hospital . CARRIED . Please feel free to contact me should you have any questions regarding this information . Yours truly, frit.....„,,,2_,X1,3_,;2.../.-„, Dianne Wilson Deputy Clerk/Records Management Coordinator stt` _fir. PA f":11e101144 Welcome to the �'*•. Municipality of ,.TOW N SH IP, Ontario,Canada Arn! r ,• y' ) Bayham Ayroud vadition,abnghtf ure - 0 �� Ap.rn,,,,N, Ontario,Canada Proud Heritage-Bright Future_ NOTICE OF BY-ELECTION TAKE NOTICE THAT pursuant to Sections 39 (b) and 65 of the Municipal Elections Act, 1996 a By-Election shall be conducted on November 29, 2018 in the Town of Aylmer, Municipality of Bayham, and Township of Malahide for the purpose of filling the office of: French Language Public School Board Trustee Position: • Conseil Scolaire Viamonde — Area 8. One (1) to be elected for the geographic area of the Municipality of Chatham- Kent and the Counties of Elgin, Haldimand, Norfolk, Lambton and Oxford. Nomination Day— October 15, 2018 Nominations are open and may be filed with the City Clerk of the City of Sarnia during regular business hours until Nomination Day which is October 15, 2018 at 2:00 p.m. Nomination Forms are available at the respective Municipal Office or website. Nomination Forms may not be faxed or e-mailed. The candidate must provide the following information when filing: Nomination Form (Form 1) and a nomination filing fee of $100.00 payable by debit, cash, certified cheque, or money order. For additional information, please check the municipality's website or contact: Township of Malahide, 87 John Street South, Aylmer CAO/Clerk — Michelle Casavecchia-Somers — 519-773-5344 or mcasavecchia@malahide.ca www.malahide.ca or Municipality of Bayham, 56169 Heritage Line, Straffordville CAO/Clerk — Paul Shipway— 519-866-5521 or pshipway@bayham.on.ca www.bayham.on.ca or Town of Aylmer, 46 Talbot Street West, Aylmer CAO/Deputy Clerk — Jennifer Reynaert — 519-773-3164 or jreynaert@town.aylmer.on.ca www.town.aylmer.on.ca 1 YH4 W 44,11#1,44.04.46,..��ti l�r Rr 11 feflW p°l tunny ism a Municipality of Bayham Email Billing Would you like to receive your Property Tax and/or Water/Wastewater Utility Billings by email? In an effort to be more efficient and effective in the processing of Property Tax Bills and/or Water/Wastewater Utility Bills, the Corporation of the Municipality of Bayham provides the option for account holders to receive Property Tax Bills and Water/Wastewater Utility Bills by email. Receiving your Property Tax Bills and/or Water/Wastewater Utility Bills by e-mail will allow you to easily file these important documents electronically for future reference. Further, you will be able to access these bills wherever you have access to your e-mail. To sign up for email of future Property Tax Bills and/or Water/Wastewater Utility Bills please utilize the Email Billing — Subscribe Form available on the Municipal Website under `Forms' Please feel free to contact the Treasury Department with any questions that you may have regarding this service. DATED at the Municipality of Bayham this 1st day of October, 2018. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 bayham@bayham.on.ca w�. y;. 4SF Vatifeete APPROACHABLE • BOLD • COMMITTED AktI MPP - HALDIMAND-NORFOLK Sept. 12,2018 Request for Letter of Support for ALUS Bill Dear stakeholder: Over the summer, I introduced a Private Members Bill in the Ontario Legislature titled,An Act respecting a voluntary program for the alternate use of agricultural land and the production of ecosystem services on that land.The bill passed first reading and will come back very soon for second reading. This proposed legislation is essentially a statement of support for the concepts and principles of setting aside marginal land. The bill recognizes owners of land who wish to support these goals by participating in voluntary, farmer/landowner-led, incentive-based programs with the objective of creating clean air, clean water, healthy soil, adaptation to climate change and the creation of wildlife habitat.For instance, the proposed legislation recognizes landowners who restore wetlands,reforest,plant windbreaks, install - riparian buffers, and build sustainable drainage systems. It supports the principles of ALUS Canada, for example, but is also a broader statement of support for the work of many other similar initiatives. It's necessary to garner support for the bill, both within and outside Ontario Legislature. I want to demonstrate there is widespread support for the concept and I am looking for letters of support. With the Ontario Legislature going back earlier than expected,my bill could come up very soon. I am hoping you can write a letter of support for the concept the bill is promoting. As well,please offer suggestions on how we can improve on and promote the concepts of alternative land usage. A copy of the legislation is attached,plus several of my newspaper columns on the subject. If possible,I hope to hear back from you by Wednesday, Sept. 19. Thank you, Toby Barrett,MSc Haldimand-Norfolk MPP and Parliamentary Assistant to the Minister of Natural Resources and Forestry ❑ Constituency Office:39 Norfolk St. N.•Simcoe•Ontario•N3Y 3N6•Tel. (519)428-0446•(905)765-8413• 1-800-903-8629•Fax(519)428-0835 ❑ Queen's Park Office: Room 206•North Wing•Legislative Building•Toronto•Ontario•M7A 1A8•Tel. (416)325-8404•Fax(416)325-8408 E-Mail:toby.barrett@pc.ola.org•Website:www.TobyBarrett.com Alternate land use services a win for all involved By MPP Toby Barrett In recent years farmers have taken leadership in an area where politicians have been slow to act. Or where they have acted,it has been to burden farmers,ranchers and property owners with bureaucratic rules and regulations. The diverse nature of the rural landscape has been recognized for years. In Europe,agricultural policies help ensure farmers are compensated for the services they provide for the whole of society in managing,conserving and enhancing the rural and natural environment. In the United States,millions of acres of fragile farmland has been retired by paying landowners to "grass them down"through the Conservation Reserve Program. Meanwhile, in Ontario,bureaucrats and politicians have sought to protect the environment,all too often by saddling farmers with restrictions and red tape that prevents them from using their land to its full potential. In contrast to this approach over the past 15 years,landowners,as well as farm and wildlife organizations,have developed a plan that rewards producers for being responsible stewards of the land. It puts the farmer in the driver's seat and promises a well-managed and protected environment at a reasonable cost to all concerned. It's called ALUS and it stands for Alternative Land Use Services. ALUS was first developed in 2000 by Manitoba's Keystone Agricultural Producers and Delta Waterfowl and has gained significant support from farm organizations, outdoors groups, philanthropists,governments and other stakeholders. ALUS is "the farmer's conservation program" -- it links the environmental demands of society with farmers who supply environmental services -something that few programs in this country do. It's a voluntary,farmer-led,incentive-based method of recognizing and rewarding property owners for maintaining, creating or enhancing environmental benefits. Following a pilot to test ALUS in Blanshard, Manitoba from 2006 to 2009, and then another in Norfolk County,the Ontario principles behind ALUS were tested in the field.The goal was to motivate farmers to preserve and protect natural and fragile areas of land that have lower agricultural values,but can provide environmental benefits. Dave Reid,formerly with the Ontario Ministry of Natural Resources and Forestry and Norfolk Land Stewardship Coordinator,embraced the ALUS concept and brought it to Norfolk.He developed the concept of the Partnership Advisory Committee that keeps farmers connected to ALUS and to the community. Prince Edward Island adopted ALUS early on following a meeting in Norfolk County.It became a provincial program in 2008.Since then,ALUS has been established in more than 20 communities across Manitoba,Saskatchewan,Alberta and Quebec. Market-based incentives can preserve habitat. "A market-friendly environmental philosophy emphasizes results,not process," wrote Conservative MP Bob Sopuck in his former role with Delta Waterfowl."Activists love the current bureaucratic style of endless hearings based on ridiculously broad terms of reference and the free media coverage they generate." As one of the original developers of ALUS,Sopuck believes bottom-up incentives work far better than top-down planning and regulation."It acknowledges the stewardship efforts of resource users like farmers,trappers,hunters,anglers and loggers by designing incentive-based policies that reward good works." By recognizing their potential contribution,the concept of ALUS empowers agricultural producers and rural communities to take the lead in environmental stewardship. Toby Barrett is the MPP for Haldimand-Norfolk. Aram ro to helpa riculture p g g andp rotect wildlife By MPP Toby Barrett In a crowded world of seven billion people, human activity has significantly degraded our surroundings. Increasingly,we see the need for measures ranging from flood mitigation and wetland protection, to wildlife habitat and biodiversity, carbon sequestration and the reduction of phosphorus in our lakes. All too often, rules and regulations and more laws and enforcement have been the response, with mixed, and less than adequate results. There is another approach - one that is incentive-based,voluntary and market-driven. We see it exemplified, for example, in the U.S. Conservation Reserve Program, in Britain's Environmental Stewardship Scheme, and in Canada's growing ALUS initiative. ALUS Canada traces its roots to rural Manitoba,where farmers and duck hunters worked together through Delta Waterfowl and the Keystone Agricultural Producers on practical, farmer-led projects to set aside land for habitat. One thousand miles, as the duck flies, southeast of the Manitoba potholes we saw the inauguration of an Ontario pilot project on the Norfolk sand plain - an ALUS initiation that now involves 10 per cent of the county's farms. Today, Canada's ALUS program is a national non-profit charity dedicated to helping agriculture, and protecting wildlife.ALUS, short for Alternative Land Use Services, helps farmers and ranchers protect and restore wetlands and flood plains, plant trees and windbreaks, restore native prairie and sustain drainage systems. With help from ALUS, landowners can improve air and water quality, soil health, erosion, phosphorus and flood mitigation, climate adaptation, carbon sequestration and support species-at-risk habitat. ALUS provides per-acre annual payments to farmers and ranchers to "recognize their dedication to managing and maintaining projects on their land". In general, no more than 20 per cent of a farmer or rancher's workable land can be enrolled in the ALUS program, through exceptions have been made. The principal sponsor of ALUS is the W. Garfield Weston Foundation. Delta Waterfowl is a foundational partner. Other funders include: David Bissett, the J.W. McConnell Family Foundation,Alberta Real Estate Foundation, Carthy Foundation and Ontario Nature. Support also comes from the Ontario government, including the Trillium Foundation, federal and municipal governments. ALUS is in some ways unique as it is an alternative to permanent procurement of conservation areas through land purchases and conservation easements. There are programs operating in Canada and internationally that have similar aims. For instance,the Nature Conservancy of Canada accepts donations of land, and works with landowners to arrive at the optimal means of using their land for ecological benefit. Donations of land may qualify for as an ecological gift by Environment and Climate Change Canada, which provides tax benefits to donors. The American Conservation Reserve Program, established by the 1985 Farm Bill pays a yearly rental in exchange for removing environmentally-sensitive land from agricultural production and planting species that will improve environmental quality. The US Partnership for Conservation is involved in the permanent conservation of land and formulates best practices for its members to follow. The United Kingdom's Environmental Stewardship Scheme, launched in 2005, offers financial incentives to landholders who deliver effective environmental management on their land. And now the stage has been set for wider adoption of ALUS across Canada The program currently operates in 19 communities in six Canadian provinces: Alberta, Saskatchewan, Manitoba, Ontario, Quebec, and Prince Edward Island. There are now seven ALUS chapters in Ontario. Toby Barrett is MPP for Haldimand-Norfolk A bill to support alternate land use and services By MPP Toby Barrett This past summer I developed and introduced a Private Members Bill titled,An Act respecting a voluntary program for the alternate use of agricultural land and the production of ecosystem services on that land. The proposed legislation recognizes the right of owners of agricultural land to set aside,voluntarily, any part of the land as fallow for either of the following two purposes: to establish,restore or preserve a natural ecosystem and to establish and maintain projects that produce services for natural ecosystems. Natural ecosystems are essential for the survival of plants and animals. In Ontario, and throughout much of the world,natural ecosystems are disappearing. As humans,we also have an intimate relationship with the land on which we live and are bound to the earth. From it,we derive necessities of food, shelter and clothing. From the materials of the earth we have always derived, and will continue to derive,the tools and products to maintain our existence. Owners of agricultural land, and other property owners, can contribute to the establishment,restoration, and preservation of natural ecosystems. This proposed legislation is essentially a statement of support for the concepts and principles of setting aside marginal land. The bill recognizes owners of land who wish to support these goals by participating in voluntary, farmer/landowner-led,incentive-based program on two fronts. Firstly,they can set aside part of their land for that purpose. For example,they can restore wetlands, reforest,plant windbreaks, install riparian buffers,build sustainable drainage systems, create wildlife habitats and establish other ecologically beneficial projects on their land. Secondly,they can use their land to establish and maintain projects that produce ecosystem services. Those services are the things that are produced by healthy natural ecosystems and on which all-living beings,whether human life, animal life or plant life,rely. They include clean air,clean water,healthy soil, flood mitigation, climate adaptation, carbon sequestration and wildlife habitats. If this proposed legislation becomes law,the Minister of Natural Resources and Forestry has 12 months to develop a provincial framework and action plan that does things such as the following. It can provide guidelines on how land can be used for those purposes,provide for the government to create and distribute standardized education materials on those guidelines,promote research into those uses of agricultural land,promote the holding of international symposia on those uses, and encourage fundraising for those uses and those symposia. The Minister can amend the provincial framework and action plan to update it, as the Minister considers advisable. This is important. Any legislation such as this must remain flexible and up-to-date—we live in rapidly changing times of not only new knowledge but also new understandings of knowledge—whether that knowledge is new or old. Facts are needed to answer questions and develop new approaches to a host of environmental issues that range from soil degradation to loss of diversity to phosphorus loading to changes in climate. Hence,the importance of on-the-ground experience, evidence-based research, and the working-together of all concerned to accomplish practical, common sense results. Government doesn't have all the answers. It is hoped this Ontario legislation can contribute to the underlying principles and objectives of the original farmer-driven, duck hunter-driven,habitat restoration ALUS approach first hatched in rural Manitoba. Toby Barrett is the MPP for Haldimand-Norfolk v,AYH.44? REPORT # 47, 4&w o icy CAO 'p°J tunity IS' TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: October 4, 2018 REPORT: CAO-68/18 SUBJECT: 2019 COUNCIL SCHEDULE BACKGROUND: Please find the proposed 2019 Council Schedule attached hereto as Appendix `A'. Please note that this schedule is subject to change due to additions of public planning meetings, special council meetings or any other additions/deletions that may occur. The 2018-2022 Council may also alter the same, however establishing a 2019 meeting schedule is important for staff for 2019 schedule planning purposes. Meetings during the summer recess are set for July 18th and August 15th 2019. 2019 Conferences are as follows: • AMO AGM and Annual Conference will be held at the Shaw Convention Centre and Westin Hotel in Ottawa from August 18 to 21, 2019 • OGRA Conference will be held at the Sheraton Centre Toronto Hotel in Toronto from February 24 to February 27, 2019 • ROMA Annual Conference will be held at the Sheraton Centre Toronto Hotel in Toronto from January 27 to January 29, 2019 • FCM Annual Conference and Trade Show will be held in Quebec City from May 30 to June 2, 2019 RECOMMENDATION 1. THAT Report CAO-68/18 be received for information; 2. AND THAT Council approve the 2019 Meeting schedule attached hereto as Appendix 'A'. Respectfully Submitted by: Paul Shipway CAOICIerk 2019 Council Schedule Date Meeting Time Public Agenda Items Due— 9:00 AM January 3 Council 7:00 p.m. December 18, 2018 January 17 Council 7:00 p.m. January 8, 2019 February 7 Council 7:00 p.m. January 29, 2019 February 21 Council 7:00 p.m. February 12, 2019 March 7 Council 7:00 p.m. February 26, 2019 March 21 Council 7:00 p.m. March 12, 2019 April 4 Council 7:00 p.m. March 26, 2019 April 18 Council 7:00 p.m. April 9, 2019 May 2 Council 7:00 p.m. April 23, 2019 May 16 Council 7:00 p.m. May 7, 2019 June 6 Council 7:00 p.m. May 28, 2019 June 20 Council 7:00 p.m. June 11, 2019 July 18 Council 7:00 p.m. July 9, 2019 August 15 Council 7:00 p.m. August 6, 2019 September 5 Council 7:00 p.m. August 27, 2019 September 19 Council 7:00 p.m. September 10, 2019 October 3 Council 7:00 p.m. September 24, 2019 October 17 Council 7:00 p.m. October 8, 2019 November 7 Council 7:00 p.m. October 29, 2019 November 21 Council 7:00 p.m. November 12, 2019 December 5 Council 7:00 p.m. November 26, 2019 December 19 Council 7:00 p.m. , December 10, 2019 NOTE: Public Agenda Items and Delegations, pursuant to Section 6.8 and 8 of the Procedural By-law are due to staff in the specified format by Tuesday at 9:00 AM the week preceding the meeting. ir,Nymtivi • REPORT WPA„ �y CAO p�'urtunity Is�o� TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: October 4, 2018 REPORT: CAO-69/18 SUBJECT: RFQ-18/04 — PROVISION OF WINTER SALT TRUCKING SERVICES BACKGROUND On August 23, 2018 the Municipality issued RFQ 18-04 re Provision of Winter Salt Trucking Services, attached hereto as Appendix 'A'. RFQ 18-04 closed Wednesday, September 12, 2018. The Municipality of Bayham obtains Winter Salt through a regional bulk procurement program led by the City of London. Winter Salt is provided by K+S Windsor Salt Ltd. The regional bulk procurement program includes an option of trucking delivery costs for Winter Salt by K+S Windsor Salt Ltd. at a rate of$15.40+HST/tonne for the 2018/2019 winter season. The Municipality utilizes approximately 1,500 tonnes of Winter Salt per winter season. DISCUSSION The results of RFQ 18-04 are as follows: Bidder Cost/Metric Tonne Wilson Trucking 14.00+HST Underhill Trucking 14.50+HST RECOMMENDATION 1. THAT Report CAO-69/18 re RFQ-18/04 re Provision of Winter Salt Trucking Services be received for information; 2. AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Wilson Trucking for the provision of Winter Salt Trucking Services for the 2018/2019 winter season for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk REQUEST FOR QUOTATION PROVISION OF WINTER SALT TRUCKING SERVICES RFQ 18-04 voxYH4 - Alli P...r4.° 0074,40% O 4-Cs' -1'°rtunity Is i 64. ISSUE DATE: Thursday August 23, 2018 CLOSING DATE: Wednesday, September 12, 2018 CLOSING TIME: 1 :00 P.M., local time LOCATION: Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON NOJ 1Y0 The Corporation of the Municipality of Bayham Request for Quotation for the Provision of Winter Salt Trucking Services Instructions to Proponents 1. GENERAL: This Request for Quotation invites qualified service providers to submit quotations to provide winter salt trucking services. Submissions shall be submitted on the form provided, sealed in an envelope, which is clearly marked "RFQ 18-04 Provision of Winter Salt Trucking Services" Submissions will be received at the office of: Paul Shipway, CAOICIerk Municipality of Bayham 56169 Heritage Line, Straffordville, ON NOJ 1Y0 not later than 1:00 p.m. local time, Wednesday, September 12, 2018 Any proposal not necessarily accepted. The Municipality has a winter salt trucking delivery option via the bulk procurement contract with the City of London. If the low compliant bid is not lower than the bulk procurement winter salt trucking delivery option no RFQ 18-02 bid will be accepted. RFQ 18-04 is not an exclusive bid opportunity. At any time the Municipality may utilize the winter salt trucking delivery option via the bulk procurement contract with the City of London. The proposals will be opened shortly after 1:00 p.m. on Wednesday, September 12, 2018 at the office of the Municipality of Bayham. 2. RIGHT TO ACCEPT OR REJECT PROPOSALS: Proposals may be invalidated if the forms are not properly or fully completed. Proposals must be on the forms provided. No substitutions will be considered. Acceptance or rejection will be at the sole discretion of the Municipality. 3. PROPONENTS TO INVESTIGATE: It is the responsibility of the proponent to examine and satisfy himself as to the general area of the Municipality and satisfy himself as to all the terms and conditions of the contract documents. No amounts beyond the quoted Trucking Cost/metric tonne will be provided to the Winter Salt Trucking Service Provider. 4. INQUIRIES DURING PROPOSALS: The proponent is advised that inquiries regarding the interpretation of the proposal and contract document shall be written and directed to the Municipality of Bayham Office to Steve Adams, Roads Operations Supervisor Email: sadams@bayham.on.ca 5. THE OCCUPATIONAL HEALTH AND SAFETY ACT: The successful proponent must ensure compliance with the Occupational Health and Safety Act and indemnify the -2- Municipality of Bayham for any failure to do so. 6. LIABILITY INSURANCE: The successful proponent shall indemnify and save harmless the Municipality of Bayham, from and against all claims, demands, loss, damages, etc. The limit of Liability Insurance shall be a minimum of Two Million dollars ($2,000,000.) in respect of any one accident. The successful proponent shall provide to the Municipality, proof of said insurance prior to the commencement of the contract, and maintain the insurance throughout the duration of the work. 7. LEGISLATIVE REQUIREMENTS: The successful proponent shall comply with all Federal, Provincial, County and Municipal Legislation including, but not limited to environmental, Labour, Occupational Health and Safety, Unemployment Insurance, Workplace Safety & Insurance Board, and Human Rights. The successful proponent shall provide the Municipality with a valid WSIB Certificate. 8. LOCATION OF WORK a) Pick-Up Location i. K+S Windsor Salt Ltd. —Various Mines ii. As an example 2017 salt was hauled from: 200 Morten Drive Windsor, ON b) Delivery Location 8354 Plank Road Bayham, ON 9. SCOPE OF WORK a) Road Operations Supervisor will dispatch the Winter Salt Trucking Service Provider on an as needed basis. b) Winter Salt Trucking Service Provider shall deliver Winter Salt from the Pick-Up Location to the Delivery Location no later than 48 hours after dispatch by the Road Operations Supervisor. i. It is the sole responsibility of the Winter Salt Trucking Service Provider to arrange pick up time with the Pick-Up Location due to the K+S Windsor Salt Ltd. flex schedule. ii. The Municipality shall only pay 50% of the price/metric tonne if the load is delivered to the Delivery Location 49-72 hours after dispatch by the Road Operations Supervisor, as determined by the Road Operations Supervisor. iii. The Municipality shall pay 25% of the price/metric tonne if the load is delivered to the Delivery Location 73+hours after dispatch by the Road Operations Supervisor, as determined by the Road Operations Supervisor. iv. The Municipality requires a 35 tonne minimum delivery/load v. Contractor must have a minimum of two trucks and two trailers. vi. K+S Windsor Salt Ltd. will not accept dump trucks on this contract. vii. All invoices must include K+S Windsor Salt Ltd. scale statement to reconcile amounts. -3- The Corporation of the Municipality of Bayham Request for Quotation for the Provision of Winter Salt Trucking Services Quotation Summary Trucking Cost/Metric Tonne HST TOTAL Closing Date: 1:00 p.m. Wednesday, September 12, 2018 Date: Company Name: Address: Telephone: Fax: Signed: Print: NOTES: Lowest or any proposal not necessarily accepted. -4- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-085 BEING A BY-LAW TO ADOPT MUNICIPALITY OF BAYHAM SPEED LIMIT ASSESSMENT POLICY WHEREAS the Council of The Corporation of the Municipality of Bayham recognizes the need for a clear and concise policy to maintain speed limits on Municipality of Bayham roads; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the Municipality of Bayham Speed Limit Assessment Policy be confirmed and adopted by By-law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT effective upon passage the Municipality of Bayham Speed Limit Assessment Policy attached hereto as Schedule "A" and forming part of this by-law is hereby adopted; 2. AND THAT this by-law shall come into force and take effect on the final passing thereof. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF OCTOBER 2018. MAYOR CLERK iNNYH4 1P4d" 11";4LC.;111117.1140P' -4111,11fti 41111111 0�poi-tunzty IsYo... SPEED LIMIT ASSESSMENT POLICY Section 1 - Overview 1.1 The Municipality of Bayham sets speed limits in accordance with the Highway Traffic Act, R.S.O. 1990, c. H.8 with default speed limits being: i. 50 kilometres per hour on a highway within a built-up area; ii. 80 kilometres per hour on a highway, not within a built-up area. 1.2 The Municipality of Bayham road network is a dynamic system. The critical parameters of roadside environment, road geometry, adjacent land use and access frequency are considered when establishing a speed zone. Generally accepted justifications for speed limit revisions include: i. Changing Land Use - Urbanization resulting from new development and infrastructure can include changing land uses and traffic patterns along the road corridor. When communities are built adjacent to roads, operating conditions of these roads may change to reflect increases in volumes, intersections, driveway connections, turning movements, pedestrians, cyclists and transit activities. ii. Promoting Consistent Speed Limits - Speed limits that change frequently within short distances on the same road can result in driver confusion and low compliance of speed limits. Limiting the number of speed zone changes encourages driver compliance. iii. Improving Traffic Operations - Credible speed limits that match driver expectations for a given roadway and its surrounding area improve traffic operations, increase speed limit compliance, provide a clear reminder to violators and reduce arbitrary enforcement and conviction tolerances. With the appropriate posted speed limit, the amount of time drivers have to react to potential hazards is also increased. 1.3 The intent of the Municipality of Bayham Speed Limit Assessment Procedure is to maintain speed limits on Municipality of Bayham roads that promote public safety and have a reasonable expectation of driver adherence. Section 2—Application 2.1 The Municipality of Bayham Speed Limit Assessment Policy shall be applicable to all roads under the jurisdiction of the Municipality of Bayham within the Municipality of Bayham. 2.2 Elgin County shall be responsible for all speed limit alteration requests for all roads under the jurisdiction of Elgin County within the Municipality of Bayham. i. The Municipality of Bayham shall refer all speed limit alteration requests to the Elgin County Director of Engineering Services for consideration. Section 3 — Procedure 3.1 Upon receipt of a written request for a speed limit alteration, the Road Operations Supervisor will: i. Receive the request for information and take no action; or ii. Conduct a Speed Limit Assessment pursuant to the Municipality of Bayham Speed Limit Assessment Policy and: a. Take no action and the speed limit remains unchanged; or b. Extend or modify the limits of a built-up area' or 'not within a built- up area' and sign accordingly; or c. Make recommendation to Council to modify the posted rate of speed on a subject section of road by by-law. 3.2 All decisions of the Road Operations Supervisor may be appealed to and considered by Council. i. A person must submit a request in writing for Council to consider an appeal. The written request must be submitted in accordance with the Municipality of Bayham Procedural By-law. Section 4 — Speed Limit Assessment Policy 4.1 The Municipality of Bayham sets speed limits in accordance with the Highway Traffic Act, R.S.O. 1990, c. H.8 with default speed limits being: i. 50 kilometres per hour on a highway within a built-up area; ii. 80 kilometres per hour on a highway, not within a built-up area. 4.2 The Municipality of Bayham road network is monitored through road patrols and biennial traffic counts to determine Average Annual Daily Traffic (AADT). 4.3 Where speed limit alterations are requested the Road Operations Supervisor will assess the speed limit based upon setting a posted speed limit at or near the 85th percentile speed based on actual measurements of the highway operating speed or as indicated in the Highway Traffic Act. The 85th percentile speed is the speed at which 85% of the vehicles are travelling at or below. 4.4 The consideration of a speed limit at or near the 85th percentile speed is supported by external traffic engineering studies regarding driver behaviour, which have proven the following: i. Drivers tend to drive at a speed that they feel comfortable based on roadway geometrics and roadside development; ii. Setting the posted speed limit at the 85th percentile speed will generally result in a low dispersion in the travel speeds in the traffic stream; iii. Lowering the posted speed limit has little effect on the long term operating speed; iv. A posted speed limit that is set too low will result in a significant number of reasonable drivers operating illegally, place unnecessary burdens on law enforcement personnel and lead to a lack of credibility of the posted speed limit and results in unsafe conditions due to differential vehicle speeds and the creation of overtaking manoeuvres. v. Setting speed limits consistent with road characteristics and surrounding environments encourages compliance and improves traffic operations. Section 5— Hidden Driveway Signage 5.1 Hidden Driveway Signage requests will be assessed by the Road Operations Supervisor. 5.2 Where the Road Operations Supervisor determines a Hidden Driveway Sign may be applicable the Hidden Driveway Sign shall be installed by the Public Works Department at the expense of the applicant. 5.3 Future maintenance and/or replacement of the subject Hidden Driveway Signage will be the responsibility and expense of the Municipality of Bayham. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-088 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND WILSON'S TRUCKING WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Wilson's Trucking for Provision of Winter Salt Trucking Services; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Wilson's Trucking and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF OCTOBER 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-089 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD OCTOBER 4, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held October 4, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 4th DAY OF OCTOBER, 2018. MAYOR CLERK