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Home My WebLink AboutAugust 16, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, August 16, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS A. Mayor Ens made the following announcement: The Council of the Corporation of the Municipality of Bayham is currently in the Lame Duck period. Pursuant to section 275 of the Municipal Act, 2001 (the `Act'), certain actions of Council are restricted from nomination date (July 27, 2018) until December 1, 2018 as less than 4 of 5 current members of Bayham Council are returning for the 2018-2022 term of Council. The four restrictions contained within section 275(3) of the Act that apply: a) The appointment or removal from office of any officer of the municipality; b) The hiring or dismissal of any employee of the municipality; c) The disposition of any real or personal property of the municipality which has a value exceeding $50,000, at the time of disposal; and, d) Making any expenditure or incurring any other liability that exceeds $50,000. 2018 Council Minutes August 16, 2018 5. DELEGATIONS A. 7:05 p.m. — Kim Earls, SCOR EDC Partner Update Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the SCOR EDC Partner Update be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held July 19, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held July 19, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-04/18 by Steve Adams, Roads Operations Supervisor re Gravel Road Dust Suppression Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report PS-04/18 re Gravel Road Dust Suppression be received for information; AND THAT Gravel Road Dust Suppression Program funding be referred to the 2019 Operating Budget for Council consideration. CARRIED 2018 Council Minutes August 16, 2018 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-52/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E63-66/18 Grewal Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-52/18 regarding the Consent Applications E63-66/18 submitted by Nariander Grewal be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E63-66/18 be granted subject to the following conditions for all applications: 1. Applicant enter in to a Subdivision Agreement to address items: a. Extension of the sanitary sewer line to be approved by the Ministry of the Environment, Conservation and Parks, b. Engineer design storm water management, drainage and grading plans, c. Mutual Drain Agreements with the retained lands for each lot, d. Installation of private wells with water quantity report and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety, e. Road widening - applicant convey to the municipality a 3.9 metre portion of land along Stewart Road for road widening purposes f. Purchase of civic number signs g. Digital copy of the registered plan of survey 2. Approval of a Zoning By-law Amendment to remove holding provision "h2' by entering in to a subdivision agreement with the Municipality 3. Cash in Lieu of Parkland Dedication fee for each lot 4. Planning Report fee payable to the Municipality CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Howick re Cemetery Board Resolution B. Township of North Stormont Resolution re Ontario's Green Energy Act C. City of Hamilton re Cannabis Grace Period Request Resolution D. 2018 Capital Works Projects Update 2018 Council Minutes August 16, 2018 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-D be received for information. CARRIED 11.1.2 Requiring Action A. Southwestern Public Health re Mobile Outreach Program Moved by: Deputy Mayor Southwick Seconded by: Couoncillor Breyer THAT the Council of the Corporation of the Municipality of Bayham support the launch of a Mobile Outreach Service across Elgin County; AND THAT the Council of the Corporation of the Municipality of Bayham support the proposed route on the condition the Port Burwell Beach location is amended to be the Port Burwell Firehall. CARRIED 11.2 Reports to Council A. Report CAO-63/18 by Paul Shipway, CAO I Clerk re Otter Valley Chamber of Commerce Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-63/18 re Otter Valley Chamber of Commerce be deferred to September 6, 2018. CARRIED B. Report CAO-64/18 by Paul Shipway, CAO I Clerk re Agreement No. 0507— Civil Marriage Officiant Services Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-64/18 re Agreement No. 0507 — Civil Marriage Officiant Services be received for information. CARRIED 2018 Council Minutes August 16, 2018 C. Report CAO-65/18 by Paul Shipway, CAO I Clerk re Capital Item FA-1 Straffordville Community Centre — Portable, Accessible Stage Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-65/18 re Straffordville Community Centre Portable, Accessible Stage be received for information; AND THAT Council direct staff to sole source a Portable, Accessible Stage from Staging Canadell Ltd. in the amount of$15,384.81 + HST. CARRIED 12. BY-LAWS A. By-Law No. 2018-080 Being a by-law to amend By-Law No. 2018-045 a by-law to establish a levy for the year 2018 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof B. By-Law No. 2018-081 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Farm Credit Canada regarding the AgriSpirit Fund Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Laws No. 2018-080 and 2018-081 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None 14. OTHER BUSINESS None 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-082 Being a by-law to confirm all actions of Council Moved by: Councilor Ketchabaw Seconded by: Councillor Breyer THAT Confirming By-Law No. 2018-082 be read a first, second and third time and finally passed CARRIED 2018 Council Minutes August 16, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 7:55 p.m. CARRIED M'YOR RK