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Home My WebLink AboutJuly 19, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 19, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWIK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS WATERNVASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 2018 Council Minutes July 19, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 21, 2018 B. Statutory Planning Meeting Official Plan Five Year Review Amendments held June 21, 2018 C. Public Meeting Vienna Line Drain held June 21, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the Regular Meeting held June 21, 2018, Statutory Planning Meeting re Official Plan Five Year Review Amendments held June 21, 2018, and Public Meeting held June 21, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Animal Rescue Facility Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report BL-01/18 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2015-113, Section 5, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2018; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED 2018 Council Minutes July 19, 2018 B. Report FR-03/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Mandatory Training, 0 Reg.379/018 under the FPPA Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report FR-03/18 re Mandatory Training be received for information; AND THAT projected costs be referred to 2019 operating budget deliberations. CARRIED C. Report FR-04/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Firefighter Remuneration, 1st Half of 2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report FR-04/18 re Firefighter Remuneration, 1St Half of 2018 be received for information. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of passing of Zoning By-Law No. Z677-2018 — Baldwin B. Notice of passing of Zoning By-Law No. Z678-2018 — Deplancke C. Notice of the adoption of Official Plan Amendment No. 23 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-50/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 2nd Quarter Report Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-50/18 regarding the activities of the Building Services & Drainage Superintendent for the second quarter of 2018 be received for information. CARRIED 2018 Council Minutes July 19, 2018 B. Report DS-51/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Tollgate Road Drain Award Contract Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Staff Report DS-51/18 re Tollgate Road Drain Award Contract be received for information: AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Tollgate Road Municipal Drain, as submitted by B. Provoost Excavating Ltd., in the amount of$4,250.00 (plus HST), with work to commence on or before October 1, 2018 and be completed on or before February 28, 2019; AND THAT By-Law 2018-077, being a by-law to authorize the execution of contract documents with B. Provoost Excavating Ltd. be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Association of Municipalities Ontario re AMO Stands with Canada and Ontario on NAFTA B. Ontario Society for the Prevention of Cruelty to Animals re 2018 No Hot Pets Campaign C. Long Point Region Conservation Authority Board of Directors Minutes of meeting held June 6, 2018 D. County of Elgin re POA Courthouse E. Ontario Energy Board Notice to Customers of Union Gas F. College of Physicians and Surgeons of Ontario re Council Award Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-10/18 by Lorne James, Treasurer re Consolidation of Reserve Accounts Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier 2018 Council Minutes July 19, 2018 THAT Report TR-10/18 re Consolidation of Reserve Accounts be received for information; AND THAT Council direct staff to consolidate reserves as outlined within Report TR-10/18. CARRIED B. Report TR-11/18 by Lorne James, Treasurer re Council Remuneration —One Third Tax Allowance Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-05/18 re Council Remuneration —One Third Tax Allowance be received for information. AND THAT Council direct staff to increase 2019 Council remuneration to provide for no reduction in After Tax municipal officer remuneration in the 2019 Operating Budget. CARRIED C. Report TR-12/18 by Lorne James, Treasurer re 2018 Q2 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report TR-12/18 re 2018 Q2 Variance Report be received for information. CARRIED D. Report CAO-54/18 by Paul Shipway, CAO I Clerk re Port Burwell East Beach Operational Manual Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-54/18 re Port Burwell East Beach Operational Manual be received for information; AND THAT staff be directed to bring forward a by-law to adopt the Port Burwell East Beach Operational Manual for Council consideration. CARRIED 2018 Council Minutes July 19, 2018 E. Report CAO-55/18 by Paul Shipway, CAO I Clerk re Main Street Revitalization Initiative Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-55/18 re Main Street Revitalization Initiative be received for information; AND THAT staff be directed to utilize the services of Autoform Contracting Ltd. in the amount of 40,434+HST to construct the Pitt Street Parking Lot stairs/sidewalk; AND THAT staff be directed to utilize funds from the Road Construction Reserve to complete the Pitt Street Parking Lot Capital Project in accordance with Report CAO 55/18. CARRIED F. Report CAO-56/18 by Paul Shipway, CAO I Clerk re Water/Wastewater Department Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-56/18 re Water/Wastewater Department be received for information. CARRIED G. Report CAO-59/18 by Paul Shipway, CAO I Clerk re Municipally Significant Event Designation Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-59/18 re Municipally Significant Event Designation be received for information. CARRIED H. Report CAO-60/18 by Paul Shipway, CAO I Clerk re Shoreline Erosion Protection Approvals Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-60/18 re Shoreline Erosion Protection Approvals be received for information. CARRIED 2018 Council Minutes July 19, 2018 12. BY-LAWS A. By-Law No. 2018-077 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and B. Provoost Excavating Ltd. for the provision of drainage works for the Tollgate Road Drain in the Municipality of Bayham pursuant to provisions of the Drainage act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-51/18 by Bill Knifton, Chief Building Official Drainage Superintendent during the regular meeting of July 19, 2018) B. By-Law No. 2018-078 Being a by-law to adopt Municipality of Bayham Port Burwell East Beach Manual (This by-law follows the recommendation in Report CAO-54/18 by Paul Shipway, CAO I Clerk during the regular meeting of July 19, 2018) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT By-Laws No. 2018-077 and 2018-078 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. Council recessed for a short break at 8:03 p.m. and reconvened at 8:10 p.m. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session at 8:10 p.m. to discuss: • proposed or pending acquisition or disposition of land by the municipality or local board; • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Con 1 Pt Lot 10 & Plan 40 Lot 52 Pt 51 W/S Chatham Lots 50— 52 E/S Addison) B. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to 2018 Council Minutes July 19, 2018 solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Provincial Park Lands) D. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Law Enforcement—Encroachment) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council do now rise from the "In Camera" session at 8:45 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-079 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Confirming By-Law No. 2018-079 be a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:46 p.m. CARRIED MAY R ER