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Agenda August 16 18
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, August 16, 2018 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. —Victoria Wilson, SCOR EDC Partner Update 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held July 19, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-04/18 by Steve Adams, Roads Operations Supervisor re Gravel Road Dust Suppression 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 2018 Council Agenda August 16, 2018 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-52/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E63-65/18 Grewal 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Howick re Cemetery Board Resolution B. Township of North Stormont Resolution re Ontario's Green Energy Act C. City of Hamilton re Cannabis Grace Period Request Resolution D. 2018 Capital Works Projects Update 11.1.2 Requiring Action A. Southwestern Public Health re Mobile Outreach Program 11.2 Reports to Council A. Report CAO-63/18 by Paul Shipway, CAO I Clerk re Otter Valley Chamber of Commerce B. Report CAO-64/18 by Paul Shipway, CAO I Clerk re Agreement No. 0507— Civil Marriage Officiant Services C. Report CAO-65/18 by Paul Shipway, CAO I Clerk re Capital Item FA-1 Straffordville Community Centre — Portable, Accessible Stage 12. BY-LAWS A. By-Law No. 2018-080 Being a by-law to amend By-Law No. 2018-045 a by-law to establish a levy for the year 2018 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof B. By-Law No. 2018-081 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Farm Credit Canada regarding the AgriSpirit Fund 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 2018 Council Agenda August 16, 2018 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-082 Being a by-law to confirm all actions of Council 16. ADJOURNMENT south central ontario region SC Oil economic development corporation SCOR EDC Partnership 2018 °�""° SimplyGrand /� middlesex ® Elgin Urico°urrrv+ �xfgomrerd� Cougnety ether Progressive by Nature south central Ontario region SCOR WHAT BROUGHT THE 5 economic development corporati. COUNTIES TOGETHER? • shared history of similar communities • common geography (sand plains), • shared vision of & commitment to a long range prosperity in the region • Regional leadership and collaboration • Vision and commitment to each other as partner counties • Commitment to sustained implementation of agreed upon strategy • Accountability to partners • Shared resources and funding !Wits' middlesex Elgin �unh ` ° U ' NAl�""' dg S�rog r yogether COUNTY Progressive by Nature ��A south central ontario region S C 0 R Business Support economic development corporati • • • Webinars on best practice ideas including "Win this Space" • Series of downtown revitalization , meetings - • • Your Town Rising Workshops • Funding matrix-257 sent ea° SimplyGrand middlesex ` ° U y ® � OxforicrountyElgin nintstronger o gether Progressive by Nature south central ontario region Missiont ChinoSCORa ,. _. economic development corporati •, • • 3 missions to China in CHINA Ematonta 2017 .adra is Omarieu second-largest sngla,¢atlon trading p aztna in the it 1MISSI0N iir al35per cut since 2012 Building a bridge SCOP io>�a ge�5nalnr EX lad business to business delegation an ¢esscannecdws Mtb China with • sreslmentand creati¢g economicrelalionsbipsm Nl7.Bepm rEmme thau713,gW OMmiaasM .tatirreshomthe region travelled to Cbiwtopromote the regional oppotnmitiesin (bkes¢osimm and 57,570 ainese March,September and in November 1.6nts eV. .Eaartier this year.Goa&launched consultations aa apossible teem& Mae 9csttwamissoas uere largely agreement with Cdina. • B 2 B connectionsmmndtnaem7and aimed at building y relationships exploring arm off Q�TF•°p) common ird est Waste B2B mi. °., a,Y.� necdons melt he mads y,�,e..wra� SCOR waspart:eta Pr®ias 2f117 • D i re ct marketing of region dal fn ichor ONTARIO �w " '�""' mNovemher20t7whschvss BUSINESS MISSION .----',7------::., •- _ the 3tttmisIonia China in 2037. n)CHINA "J� Omfccuswas more on direct and first hand knowledge =r � - 0e �`b����°`�a • g ~ keit m,9ribators,cormahmg with poleutpali¢vestna and p omolmg our expertise in agnaulturelfood building of opportunities -._. . imtarnatio¢a[con¢eeCens a¢d engaging al=Inamonsands and ter nolgycompames 11111°*- °U""° Simply Grand / middlesex ® 1 � 03Xf ,Elgin punt „ E dgStOg Y..together Progressive by Nature south central ontario region , scon AS C 0 R Ag ... economic development corporate..•, • Ø • FoodHub update =,,f,,5,. fw..'�i,wr - • Part of international food and ag systems group • FBO ,- F: er • OAFT -. - ., FOOdHahE • OFA _Lma _ '.''' 'm South Central Ontario Region is rich in agricultural expertise,innovation,and enthusiasm." FRESH F�aem, �,� U-„p =, , SPOKE h ”' FreshSpNs� .a. �..,a.r�. va y„ °U""nit Simply Grand /7:5— m i d d l e s ex NJ Ox fordCountyUrit` _ growtngstronger...together Progressive by Nature south central ontario region S C 0 R Transportation economic development corporati • • • Short line rail & passenger rail • Highway connectivity • Multi-modal opportunities • Community Transportation Network • OCTN / MTO Brant.Grail d middlesex ` ° U y �"' gtrg.tElgin ninh nsronrogether Progressive by Nature south central Ontario region Human Capital SCOR economic development corporate • Intergovernmental group on workforce planning • Partnering with Workforce Planning Boards and LEPC -addressing immediate needs of workforce • Precarious employment • Succession planning - - , �• • Education partnerships - • LMI andouth connection - y , � sT `tintsimplyGrand �� middIesex ce4tAn�icf g Elgin �Unh ` ° U ' y l�"' dg S�rog r yogether COUNTY Progressive by Nature �`-� _ � south central ontario region S C 0 Advocacy & Connecting economic development corporate•.• { yi >a I f • influencing Provincial and Federal levels of government in the development of policies and programs that support rural • Connecting with MP's & MPP's to be sure they have the most up to date information from the constituencies they represent to best serve our interests • Coordinate with key Ministries including OMAFRA, MEDG, MTO, MTCU, CCI, ENERGY, INFRASTRUCTURE ,EDUCATION, MTCU • Providing Connections for partner counties at all levels: staff and political • AMO / ROMA Delegations • Collecting information and framing current issues and interests (ex. US tarrifs) Bald simply Giund middlesex Elgin nint ` ° U ', ' y j(4.4111 Oxforicrounty stronger r ogether Progressive by Nature south central Ontario region SC OR ' economic development corporate We have accomplished a great deal as a five county partnership with very common geography, economic base and opportunities . 1 ,ft . • 0- Ilhak Close neighbours working together for the good of all ! Beams- G d � I middlesex Elgin �unh U ' y 11,, Oxforeautzegether oU Progressive by Nature ��� south central ontario region SC Oil economic development corporati • • Thank You ! Beam SimplyGrand 771167--111S middlesex ® � �� OXfOreilngCspUgne ,Elgin �unh Y..together COUNTY • Progressive 6y Nature ��� THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 19, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWIK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON TREASURER LORNE JAMES MANAGER OF CAPITAL PROJECTS WATERNVASTEWATER ED ROLOSON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 2018 Council Minutes July 19, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 21, 2018 B. Statutory Planning Meeting Official Plan Five Year Review Amendments held June 21, 2018 C. Public Meeting Vienna Line Drain held June 21, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the Regular Meeting held June 21, 2018, Statutory Planning Meeting re Official Plan Five Year Review Amendments held June 21, 2018, and Public Meeting held June 21, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-01/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Animal Rescue Facility Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report BL-01/18 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2015-113, Section 5, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line, for up to three dogs at a time, for the year ending December 31, 2018; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED 2018 Council Minutes July 19, 2018 B. Report FR-03/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Mandatory Training, 0 Reg.379/018 under the FPPA Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report FR-03/18 re Mandatory Training be received for information; AND THAT projected costs be referred to 2019 operating budget deliberations. CARRIED C. Report FR-04/18 by Randy White, Fire Chief I By-Law Enforcement Officer re Firefighter Remuneration, 1st Half of 2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report FR-04/18 re Firefighter Remuneration, 1st Half of 2018 be received for information. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of passing of Zoning By-Law No. Z677-2018 — Baldwin B. Notice of passing of Zoning By-Law No. Z678-2018 — Deplancke C. Notice of the adoption of Official Plan Amendment No. 23 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-50/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 2nd Quarter Report Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-50/18 regarding the activities of the Building Services & Drainage Superintendent for the second quarter of 2018 be received for information. CARRIED 2018 Council Minutes July 19, 2018 B. Report DS-51/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Tollgate Road Drain Award Contract Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Staff Report DS-51/18 re Tollgate Road Drain Award Contract be received for information: AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Tollgate Road Municipal Drain, as submitted by B. Provoost Excavating Ltd., in the amount of$4,250.00 (plus HST), with work to commence on or before October 1, 2018 and be completed on or before February 28, 2019; AND THAT By-Law 2018-077, being a by-law to authorize the execution of contract documents with B. Provoost Excavating Ltd. be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Association of Municipalities Ontario re AMO Stands with Canada and Ontario on NAFTA B. Ontario Society for the Prevention of Cruelty to Animals re 2018 No Hot Pets Campaign C. Long Point Region Conservation Authority Board of Directors Minutes of meeting held June 6, 2018 D. County of Elgin re POA Courthouse E. Ontario Energy Board Notice to Customers of Union Gas F. College of Physicians and Surgeons of Ontario re Council Award Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report TR-10/18 by Lorne James, Treasurer re Consolidation of Reserve Accounts Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier 2018 Council Minutes July 19, 2018 THAT Report TR-10/18 re Consolidation of Reserve Accounts be received for information; AND THAT Council direct staff to consolidate reserves as outlined within Report TR-10/18. CARRIED B. Report TR-11/18 by Lorne James, Treasurer re Council Remuneration —One Third Tax Allowance Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-05/18 re Council Remuneration —One Third Tax Allowance be received for information. AND THAT Council direct staff to increase 2019 Council remuneration to provide for no reduction in After Tax municipal officer remuneration in the 2019 Operating Budget. CARRIED C. Report TR-12/18 by Lorne James, Treasurer re 2018 Q2 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report TR-12/18 re 2018 Q2 Variance Report be received for information. CARRIED D. Report CAO-54/18 by Paul Shipway, CAO I Clerk re Port Burwell East Beach Operational Manual Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-54/18 re Port Burwell East Beach Operational Manual be received for information; AND THAT staff be directed to bring forward a by-law to adopt the Port Burwell East Beach Operational Manual for Council consideration. CARRIED 2018 Council Minutes July 19, 2018 E. Report CAO-55/18 by Paul Shipway, CAO I Clerk re Main Street Revitalization Initiative Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-55/18 re Main Street Revitalization Initiative be received for information; AND THAT staff be directed to utilize the services of Autoform Contracting Ltd. in the amount of 40,434+HST to construct the Pitt Street Parking Lot stairs/sidewalk; AND THAT staff be directed to utilize funds from the Road Construction Reserve to complete the Pitt Street Parking Lot Capital Project in accordance with Report CAO 55/18. CARRIED F. Report CAO-56/18 by Paul Shipway, CAO I Clerk re Water/Wastewater Department Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-56/18 re Water/Wastewater Department be received for information. CARRIED G. Report CAO-59/18 by Paul Shipway, CAO I Clerk re Municipally Significant Event Designation Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-59/18 re Municipally Significant Event Designation be received for information. CARRIED H. Report CAO-60/18 by Paul Shipway, CAO I Clerk re Shoreline Erosion Protection Approvals Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-60/18 re Shoreline Erosion Protection Approvals be received for information. CARRIED 2018 Council Minutes July 19, 2018 12. BY-LAWS A. By-Law No. 2018-077 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and B. Provoost Excavating Ltd. for the provision of drainage works for the Tollgate Road Drain in the Municipality of Bayham pursuant to provisions of the Drainage act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-51/18 by Bill Knifton, Chief Building Official Drainage Superintendent during the regular meeting of July 19, 2018) B. By-Law No. 2018-078 Being a by-law to adopt Municipality of Bayham Port Burwell East Beach Manual (This by-law follows the recommendation in Report CAO-54/18 by Paul Shipway, CAO I Clerk during the regular meeting of July 19, 2018) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT By-Laws No. 2018-077 and 2018-078 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. Council recessed for a short break at 8:03 p.m. and reconvened at 8:10 p.m. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session at 8:10 p.m. to discuss: • proposed or pending acquisition or disposition of land by the municipality or local board; • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Con 1 Pt Lot 10 & Plan 40 Lot 52 Pt 51 W/S Chatham Lots 50— 52 E/S Addison) B. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to 2018 Council Minutes July 19, 2018 solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa) C. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Provincial Park Lands) D. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Municipal Law Enforcement— Encroachment) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council do now rise from the "In Camera" session at 8:45 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-079 Being a by-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Confirming By-Law No. 2018-079 be a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:46 p.m. CARRIED MAYOR CLERK -g,AY REPORT , rA PHYSICAL SERVICES j'tunity Is TO: Mayor & Members of Council FROM: Steve Adams, Roads Operations Supervisor DATE: August 16, 2018 REPORT: PS-04/18 SUBJECT: GRAVEL ROAD DUST SUPPRESSION BACKGROUND Dust suppression is the process of increasing moisture content in granular material to prevent dust from becoming airborne. The purpose of dust suppression is twofold: 1) Maintain the integrity of the granular infrastructure by preventing the loss of gravel fines. 2) Reduce dust impacts. The two factors that determine dust suppressant capabilities are the composition and the concentration of brine material. Composition is important because some salts are highly hygroscopic (calcium chloride and magnesium chloride) and others, such as sodium chloride, are not. The most frequently utilized dust suppressant options: CALCIUM CHLORIDE Calcium chloride (CaCl2) is a hygroscopic salt that draws moisture from the air to form a solution in road gravel that attempts to keep road surfaces constantly damp. The moisture helps to bind particles together to create a hard and compact road surface. MAGNESIUM CHLORIDE Magnesium chloride (MgCl2) is a hygroscopic salt. Liquid magnesium chloride and liquid calcium chloride exhibit similar water attraction properties. WELL HEAD BRINES Well Head Brine Solutions, also referred to as mineral well or oil well brines are sometimes applied to unpaved roads. While the hygroscopic performance of defined concentrations of pure calcium chloride and magnesium chloride are well known, the moisture attraction and resulting dust control effectiveness of other brine solutions is less certain. The lower concentrations of hygroscopic material typically found in well head brines means far more material can be required to achieve dust control, increasing transportation and application expense. Well Head Brine Solutions require Ministry of the Environment approval for carriers applying waste as a dust suppressant under Section 2 of O. Regulation 347 and Section 27 of the Environmental Protection Act(EPA). Under Section 5(2) of O. Regulation 347, sites receiving dust suppressants are exempt from approval requirements, provided that the site and wastes are identified in the carrier's Environmental Compliance Approval. DISCUSSION The dry nature of 2018 has created an influx of service requests and general concerns pertaining to Municipality of Bayham dust suppression level of service and the general lack of dust suppression. As a result staff present the following information for assessment and make a recommendation for a 2019 Level of Service pertaining to dust suppression activities. The Municipality of Bayham has historically budgeted $0.00 for dust suppression materials and has historically utilized Well Head Brine Solutions for dust suppressant. In 2018 a shortage of Well Head Brine Solutions existed which significantly impacted dust suppression activities. Lack of Well Head Brine Solution coupled with Ministry of the Environment requirements and the effectiveness of Well Head Brine Solutions has necessitated the consideration of alternate dust suppression activities. Generally, staff would recommend that in 2019 the Municipality of Bayham utilize calcium chloride dust suppressant supplied through a third party vendor identified through a competitive procurement process. Staff would recommend a 20% calcium chloride solution applied at a rate of 4 flake ton. The Municipality has approximately 68 kilometres of gravel roads. Costing for the annual one time application would be approximately $47,000 ($40,000 plus an additional $7,000 to be stored at the Public Works Yard to be applied as needed as determined by the Road Operations Supervisor based on infrastructure integrity requirements). Operationally dust suppressant would be applied once annually to gravel roads at available times when moisture is present to maximize the dust suppression agent bond, and to create a seal on the surface of the gravel road. From a Capital Budget perspective staff would carry additional funds on projects that include granular base applications or gravel upgrades. RECOMMENDATION 1. THAT Staff Report PS-04/18 re Gravel Road Dust Suppression be received for information; 2. AND THAT Gravel Road Dust Suppression Program funding be referred to the 2019 Operating Budget for Council consideration. Respectf Ily Submitted by: Reviewed by: Steve Adams ,Paul-S ipv ay 411 Road Operations Supervisor CAOICIerk INNYHA1.z REPORT o f4161.pr o.�y DEVELOPMENT SERVICES -purtunity Is,Lo TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: August 16, 2018 REPORT: DS-52/18 FILE NO. C-07/ D9.18 Grewal Roll # 3401-000-004-09030 SUBJECT: Consent Application E63-66/18 Grewal BACKGROUND: Four consent applications were received from the Elgin County Land Division Committee submitted by Nariender Grewal proposing to sever four lots, Lots 1-3 each with 27.4 metres of lot frontage, Lot 4 with 47.5 metres lot frontage and equal depths at 55 metres. The owner would retain 5.83 hectares. The subject land is within the boundary of the Village of Straffordville. Lands are designated "Residential" on Schedule `B' Straffordville: Land Use and Constraints in the Official Plan. Lands are zoned Village Residential — Holding 2 [R1(h2)]) in Zoning By-law No. Z456-2003. In the immediate area of the proposed lots, the lands are designated and zoned appropriate for future residential development. Elgin County Land Division Committee will consider the application on September 5, 2018. DISCUSSION: In the past, Council has supported multiple lot developments by consent, however, experience has shown that multiple lot development by consent may lead to municipal servicing, drainage and surface water management concerns that ideally are mitigated through an orderly development by plan of subdivision. The municipal planners, as you will read in the attached planner's memorandum dated August 8, 2018, recommend Council not support the consent applications. They recommend a Plan of Subdivision in order to ensure the orderly and coordinated development of not only these lands but those in the immediate vicinity (east side Sandytown Rd). They suggest conducting a Secondary planning exercise with adjacent land owners to determine a coordinated overall development to address items such as drainage, surface water management, street layout and land intensification. Staff Report DS-52/18 Grewal 2 Staff acknowledge the opinion and recommendations of the municipal planners but would suggest that this specific property be considered for the current four consents that complete the west side development stretch to Stewart Road and recommend that all future development of the retained interior lands on the west side of Sandytown Road be through a registered Plan of Subdivision to ensure the lands are developed utilizing the best planning principles and design criteria. ATTACHMENTS 1. Aerial Map — Grewal property 2. Consent Applications E63-66/18 Grewal 3. IBI Group Memorandum dated August 8, 2018 RECOMMENDATION THAT Report DS-52/18 regarding the Consent Applications E63-66/18 submitted by Nariander Grewal be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E63-66/18 be granted subject to the following conditions for all applications: 1. Applicant enter in to a Subdivision Agreement to address items: a. Extension of the sanitary sewer line to be approved by the Ministry of the Environment, Conservation and Parks, b. Engineer design storm water management, drainage and grading plans, c. Mutual Drain Agreements with the retained lands for each lot, d. Installation of private wells with water quantity report and water quality reports for bacteria and nitrates content meeting the Provincial standards for residential use, as a matter of public health and safety, e. Road widening - applicant convey to the municipality a 3.9 metre portion of land along Stewart Road for road widening purposes f. Purchase of civic number signs g. Digital copy of the registered plan of survey 2. Approval of a Zoning By-law Amendment to remove holding provision "h2' by entering in to a subdivision agreement with the Municipality 3. Cash in Lieu of Parkland Dedication fee for each lot 4. Planning Report fee payable to the Municipality Respectfully Submitted by: Reviewed by: ":"? Marga et Underhill ,"°°-a hipway Deputy ClerklPlanning Coordinator CAOIClerk laMenidpelitrofGayt»mt.,y%v.CG.4txxile x.V®Eatyf01Sot:thWest Orr-1 gelginM+ppingaSMmsc is -. - a . _ ¢ - S" l&Sacbre I px%+gais.etginmapping.rsiinS OVi ar?viawd s-cured. * in Apps Microsoft p Internet Start 0 Microsoft $ 8ayhem Admin Fan:sakes G Racgie . Municipality*?gay?. Q Sign in.I Laser1w»F trg 110%4 pping,ca Ser '_* MPAC I MPAC 111Easy1OT panning Ad,RSA. n Lottery ii>arsing Pc ® LAAC RRey atan r.'. w ®ELGIN MAPPING Secured :8arh... {�,. Sign out s Oa > I want to... 0 Tools Y +i; t , ill III ,- - r • • y. s -'..0'1,-,/i, ,:',', 1 r. 1 t1 -,-., . /.:.,,s, .''. ,.. ,.._'. ,::...... r tl P ti - -�...��_ ' fi 1 ; •ov err- ��.. .. f 41 ' EIM I 9 - ,r• iliitiNeaaLrtei.and FuresL Coun Bt.Anz.a nt: Erei-H1- i „i r. .7 r j CI �:' I - vy ter... _..�--�-----i_.__ - __.._J. A _ u 2018 �. �,r CfitlA`+Y 0;ELGIN `"tv�a f._ _ 6ac�y�a d••1 8' -, El � /.ANO DIVISION cOMMITfEE APPLICATION FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner Grewal , Nov1enderSino\ Address S02 t✓10 Or-e. Si-. Tyr-1- L_c�mb r ,O eJ , I\10 P 230 Telephone Number 22o-ct C1$- 64ti + Email rl Sat n aarr+p y ah OO•Cm . Name of owner's solicitor or authorized agent D. 13rnlese Address 230 OYCok . d R.Oad , world,-i-cdk. ,0 N 1 N1-4-S-41.2 Telephone Number _ 1(1-535-q2±K Email rdtovOlrCe 6 I.ive..Ca Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (v' 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: ✓ creation of a new lot Other. mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify • (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: DJ,J,Y cev,-1-1.1 un 1L i Ov0,n (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality, P,cy Q m Concession No. NTQ. ' ;'i"oç Lot(s)No. 123 Registered Plan No. Name of Street Sar,nl 1-to it _Ltvi•c, Street No.and/or 911 No. $ 1'619 ' Assessment Roll No. ` (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (V5 If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage _ 274-•4m Depthr-5.cr Area _ ©•IS I^a• — Existing Use V ac ar*/ Fri curl lan d Proposed Use Si nrjte Bann i 11' Qts iclerrl-iril 1 Number and use of buildings and structures on the land to be severed: Existing 11One- t V Proposed Stv c�1e_ Fa.r '/ ce,side.rt}-tat Dwelling 4. 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 15I inn Depth LI 11)m Area _5.83 ha . Existing Use NinCa F0.rimlc and Proposed Use Vac 0.-ni- Farr,.la_n d Number and use of buildings and structures on the land to be retained: Coonty of Elgin Existing t1l?Y1 a engmeenng servnxs 450 Sunset Drive Proposed none- 3L no..,....D,.tIcn GV1 Phone:519-691-1460 t ww.elgincuunty.ca progressive by Nature- 4 S /Elgin . ..�� 2018 „„. . COUNTY OF ELGIN LAND oivlsloN • I f ION FOR CONSENT I. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner G ire Wc i 1 ., N ami e nrle.f Sin GO Address 502 IA0Or-e S* Thy L_amJDn ,o0 , NOP 2:30 Telephone Number 22o-qq$- 0-11d+ Email Ct Sal"r1 a CLIY1 na y a.h 0 n•Ca . Name of owner's solicitor or authorized agent f). 13f nl cS e Address 230 Q1rclia21 QOad r Wr )(S±oc1 . ,o t-1, N1-1-S 4 Telephone Number --i c -53S-c12l-F‹ Email cdbrnl'rCc- (50 livr✓.0 . Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent ( 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer. V creation of a new lot Other. mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify ' (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: C:k.AY( ey\A-11 uY\l_inov)vn (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality Play h 0.m Concession No. NT2 PT oc. Lot(s)No. 122) Registered Plan No. Name of Street Sa„A../-tovor la Y‘-y, Street No.and/or 911 No. %/-11°1 Assessment Roll No. F (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (✓S If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage _2-4- 4m Depth 5Sr- Area _ ©•IS ha. _ Existing Use V oc_a_c;/ Fri rm Ian d Proposed Use . E; •' 12es -&m • 1 Number and use of buildings and structures on the land to be severed: Existing fl DY\e- Proposed St -cte- Fa-mfly geside.n-4-ral DW ell inCr 4 6. Description of land intended to be retained: (Accurate Measurements in Metric)) Frontage 1 51 nr1 Depth /-I ilm Area S,83 hca Existing Use Vaca.^" FarimlCxnot Proposed Use Vac 0..n ' Furrn\Qr1 d Number and use of buildings and structures on the land to be retained: Y� Oen ungmeCoorrty of gse Existing f ,t7 n 6- tngmeermgservices one, 450 Sunset Drive 1n Proposed ,I 1 Ili Phone:514631-14601 www.elgineounty.ca . Progressive by.Nature:: `• .. •y C. 1-12 Elgin i_ 2018V .1571 I I� , COUNTY OF ELGIN LAND DIVISIO,°.:s :sh 1 ON FOR CONSENT 1. Name of approval authority//�� ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner G(2.W Q I , N O v'1 e rvier S i n h Address 502- N1OOr-e mbSI-• MY* Lar ,01.J , NDP 2-130 Telephone Number 22to-(;Ci g- lAd+ Email nscd n 0\aryl na y0.h 00•Cil . Name of owner's solicitor or authorized agent D. G Y CSI cS e Address 230 ()YC,I-ha d 12.08d i \n/tYX1St c:,t<. )O N, NI 14-S-4tJg Telephone Number , -1c1-535-012 -± Email ribv7)t Se- to live co.• Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (vA' 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: ✓ creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify ' (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: C.:uYfevn-4-1y un t�,n oven (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: • 4. (a) Location of land: • Municipality Rol h 0.•m Concession No. NTR • P t of_ Lot(s)No. 12_J> Registered Plan No. • Name of Street Sor,d -M�r Linc 'Street No.and/or 911 No. I-flC'-I '' y f U.C' — Assessment Roll No. , (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (0 If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage _ 27+-4m Depth SrR --) Area _ 0.'S hQ• Existing Use Vaca*tk/ I—rnrwm ICul d Proposed Use Sir-Ink,-Po rrni ly Q-esicleni-ia1 Number and use of buildings and structures on the land to be severed: Existing fl o n e, u Proposed Str9\e_ F0.nI'Iv ITesiderri-i a1 Dviel1ins9 7 6. Description of land intended to be retained: (Accurate Measurements in Metric)� Frontage 1 51 rvl Depth 1-f 17m Area 5.g ha Existing Use vnCot? Farmland Proposed Use VctCA.nf Far rnla_r)ct Number and use of buildings and structures on the land to be retained: Existing on n e County of Elgin sogineefing Services 450 Sunset Drive Proposed no o f\e. 3,.19,.....,o,.Hen'v1 Phone:519-6314460 www.elgincounty.ca Progressive by Nature, - rry siDEDD 7 Elgin Sl>^z 6 ZO18 - u "18 COON-rf OF ELGIN LAND MO" t4gm1r1T1. 'FOR CONSENT 1. Name of approval authorityELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner G ce-VJJC1 I N av rider Sin V\ Address SO2 t✓AOOr2 S�• `R3r-� Lamb)r' ,o 1J , NDP 2130 Telephone Number 220-R $- 64(L* Email n sa+nota-nn p ']ah OO•C-Q . Name of owner's solicitor or authorized agent f>- 2YoleSe Address 230 promo-ralzOScl , V dS-1 C Q'g Telephone Number 535-g2Rg Email rlbvnl•rSe- tfo livf✓•CO. Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (yr 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: ✓ creation of a new lot Other. mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: CIA Y ILInov h (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality. P,cry h ot-r Concession No. NTC. 'T of Lot(s)No. 1 _?, Registered Plan No. Name of Street Sat-Id 1—it)tn)rLan-. Street No.and/or 911 No. Z.'41 ci Assessment Roll No. (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (✓5 If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) - i � Frontage _ 4�•5 r'"' Depth FS(-1—N Area O-Zi 1G Existing Use Vaca-rrc/ Fn con lar;d Proposed Use Sirtr�'1•e,-Farr);hf icknl-ial Number and use of buildings and structures on the land to be severed: Existing n O Y1 e- Proposed SFaro t1Y gesides14-1a1 Po ellin3 <: 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 151 rh Depth LI Don Area 5.83 hq. Existing Use Vrican'1" FclrtmlcunC Proposed Use vctC cunt- •ar.,,.lcurl Number and use of buildings and structures on the land to be retained: County of Elgin Existing nr)n CCount engineering nIYWCS 450 Sunset Drive Proposed noi1P, 'an,.,..,,a„r,cnw1 Phone:519-631-1460 www.eigincoumy.ca Progressive byNature • -2- 7. Number of new lots proposed (including retained lots) g 8. Type of access for proposed and retained lot: (check appropriate space) TYPE • PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road, maintained all year (4 ( Municipal road,seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. (a) What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( V) (✓) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) Other means (specify) (b) If existing water supply is provided from a privately owned and operated individual/ communal well,the owner shall be required to provide written confirmation from a licensed well installer that the private well provides the quality and quantity of potable water required by Provincial standards. (Written confirmation to be attached to the Application) 10. (a) What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage � system (�) (V) Privately owned and operated individual septic tank ( ) ( ) Privately owned and operated communal septic system ( ) ( ) Other means (specify) (b) If existing sewage disposal is privately owned,the owner shall be required to provide written confirmation from a licensed septic installer that the system is in satisfactory operating condition. (Written confirmation to be attached to the Application) 11. When will water supply and sewage disposal services be available? As rev; 12. What is the existing Official Plan designation(s)of the subject land? 12 es ex-H-; 13. What is the existing Zoning designation(s)of the subject land? Q i +-1 -3- 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (V Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application Vlo 16. (a) Has there been any previous severances of land from this holding? Yes ( % No ( ) (b) If the answer to(a)is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created X 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No (v) If Yes, provide the previous severance File No. nc,• 18. (a) If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. i1a. 19. (a) Are there any barns within 750 metres of the proposed severed lands? Yes ( ) No (v1 i) Now used for livestock? Yes ( ) No ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) (b) If there are livestock barns located within 750 metres of the dwelling on the retained lands a MDS 1 calculation is required to be submitted with this application for consent pursuant to Minimum Distance Separation(MDS)document-Implementation Guideline#6. 20. Is the owner,solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (v1 No ( ) 21. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (V)/ If Yes,and known,specify the Ministry file number and status of the application 4 22. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment,minor variance,or approval of a plan of subdivision? Yes ( ) No (4 If Yes,and known,specify the appropriate file number and status of the application 23. (a) Is the application consistent with the Provincial Policy Statement 2014 issued under subsection 3(1)ofthe`Planning Act? Yes (,l) No ( ) (b) If Yes,identify policies from the Provincial Policy Statement 2014 to support this application for consent S'ecii 0, 1.1.3, 3 24. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ( ✓) If Yes,does the application conform to or conflict with the applicable provincial plan or plans 25. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 26. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this , Application pursuant to Section 32(b)of Bill 49, Chapter 63,S.O. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. 27. DETAILED SKETCH: The application shall be accompanied by a detailed sketch showing the following: - the boundaries and dimensions of the subject land,the part that is'to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest municipal lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings,railways,roads,watercourses,drainage ditches,river or stream banks, wetlands,wooded areas; - the location of private wells and septic system must be located entirely within the boundaries of the lot to be created and shall comply with the Zoning By-Law setbacks; - the.location of private wells and septic system must be located entirely within the boundaries of the lot to be retained and shall comply with the Zoning By-Law setbacks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land,'indicating whether it is an unopened road allowance,a public travelled road,a private road or a right of way; • - if access to the subject land isby water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. -5- Dated at the Ci4-1 of 1/J00dSt Ck tf, this day of 20 I$ SIGNATURE OF APPLICANT(S),SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We be g BrzAtse of the Ci-I-y/ of WoC)d in the County of CX-Ford solemnly declare that all the information contained in this application is true,and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the G :%-/ of s - c lc in the cn:-.rt , ..; this 2.6 day of �•-' 'L Signature 20 Signature David James Raithby,a Commissioner,etc., 11111111111011L. Province of Ontario,for A Commission! Benedict Raithby Inc. Expires December 10,2918 If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the detailed sketch described,with the responsible person,accompanied by a fee of— $1,250.00 in cash or by cheque made payable to TREASURER,COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. Revised May 2018 AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: 841q Sacid\/-1AiJ L'v,(1e C�a�(��rcpville I/We,the undersigned, being the registered owner(s)of the above lands hereby authorize RwnleCe of 1\(OOci tOCK to: (Agents Name/Names) (Agents City/Town of Residence) (1) make an application on my behalf to the County of Elgin Land Division Committee; (2) appear on my behalf at any hearing(s)of the application;and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the {.F of this - / CJ day of (�� / 20 1 ( 5i nature of Witness Signature of Owner, (- 00�.: /�,)c_k_ - ') t F _ fart Signature of Witness Signature of Owner Signature of Witness Signature of Owner PART OF LOT 123 -'''''' --- 3 SANDYTOWN ROAD CONCESSION NORTH OF TALBOT ROAD , 6 /18 la PROPOSED SEVERANCE q-, .. -.... GEOGRAPHIC TOWNSHIPt OF BAYHAM . ,• GREWAL SEVERANCES MUNIMUNICIPAUTY OF BAYHAM CIPAUTY OF BAYHAM ____.___.__----T_._7=,-- COUNTY OF ELGIN - ---- STRAFFORDVILLE El 2 2 w 0 0 2 D -j® < [ , , , s 7 1,, .,, I 6 P; _ I j___,, _ • 1 ,' I 1 1 I 1 . / 1 / I' AGRICULTURAL 4. I I '' I r 1 / I r 1 / I I,/ / i 1\,2sCALE: 1:2000 I /I I ' I " 1 I A 5" / . uREA-o / 6 . ,I I/ 9 1 I. •I''19 j is i• Il I 18 I 19 I/20 I n/I n 1.'< I ,2(.. I "5* I// // I till/ I r I I I_ ,I I I -I I/ I j .J ' r I 7 T RP C.- L ' IT' /1 / r , 18084 ..... sEvE2R5EDJULY 2018 LEGEND CV I I RETAINED 1 PREVIOUSLY SEVERED *,(:),•== TREE, BUSH :::: El HOUSE attilliftw -ti E GARAGE „. I / I ill SHED C9 a 5 t i 1 I I r I I I I / I L 1.7 Illime 741 ,. I L 7./L.L . .LL.. .1/ ..J. . 1 .LL. ,•...L. CE7 < 5? , PARTE TO BE I- L/g , .. / /) RETAINED . / Aft% cr -- Lai ----7=-.Z---I ,' r-----. --1----1-- . 1-- 5f2saire;r -r/ —T 7.‘ r —7,• T ' r'. ,•'' I, Q I s' I ,4 1 1 /I 14.4A0 1 1 I. I / 1 /I _ / ,/i 1 / I I/ I , ., 1 ,1" 1 /1 I / 1 1 ' 1 I 1 / I 35 / 0 / ¢. Ce AGRICULTURAL - , I/ I ''1 I / I /I I/ i ii/ fr 2 I 4 I i I I/ I/ I l• I I 0 1I] c , , i ‘2 i 33r " I 2 I 29 A " I. 2° I 31 'I 32 I ,3 1013OADI$NIDENiNcl_,o 26'.afi N, ,` __1 L___/_ ,J - 1 j 1 , 1 / i / i ..2r. 1 1 , i 1 is I 1 / 1 1 ,. i I / ,11 i(3.90in (* J-7.71 Z Si 1 / LI I i1 . 1 1 ' 1 , 1 1 ' 1 1 I ,. 1 1./ /I 1 1 tz.-, 1 ' I fr. 1 . , I p58.069,,, ic i CI ° r p CP RESID NTIAL ' PART A PANT III PART C PART D f-i• C9 etZ± .1111 — / LI (0.37Ac) (0.37Ac) (0.37Ac) (0.72M) IHJDWELLING L— i1 1 1 li i fL 0 CO ED 0 0 ' 27.432m 27,432m 27.432m 47.500m ACCESS 20.117r9 R.O.W. ' *41.1 111,211 —J1:-. 111 III El SANDYTOWN ROAD 4 —.1 LI AGRICULTURAL AGRICULTURAL ti .7.'i 3 0 Oz lz _, id . _ LL, choi Cr le FIGURE 1 _.... r-1 IBI GROUP ^ 203-350 Oxford Street West I �( ' London ON N6H 1T3 Canada B tel 519 472 7328 fax 519 472 9354 1 I ibigroup.com Memorandum To/Attention Municipality of Bayham Date August 8, 2018 From Paul Riley, CPT Project No 3404-696 cc William Pol, MCIP, RPP File Subject Nariender S. Grewal - Sandytown Road -Applications for Consent E63/18; E64/18; E65/18; E66/18 - Concession NTR Part Lot 123, Municipality of Bayham 1. We have completed our review of four consent applications submitted by Nariender S. Grewal for lands located at Concession NTR Part Lot 123, on Sandytown Road,west side and north of Heritage Line. The applicant is requesting consent to create three new lots of 1,505 m2 (0.3 acres) and one new lot of 2,898 m2 (0.7 acres) and to retain 5.8 ha (14 acres) of land. The lands are designated Residential on Schedule"B" Straffordville: Land Use and Constraints of the Official Plan of the Municipality of Bayham. The lands are zoned holding Village Residential R1(h2) on Schedule "F" Straffordville in Zoning By-law Z456-2003. 2. The existing lands are used for agricultural purposes. There are no existing buildings or dwellings. This proposal is to create four new lots along Sandytown Road, each of the three interior lots Parts A-C with a lot frontage of 27.4 m (90 feet), lot depth of 50.1 m (164 feet) and lot area of 1,505 m2; and Part D (abutting Stewart Road) having lot frontage of 47.5 m (156 feet), lot depth of 55.1 m, and lot area of 2,898 m2. The retained lands will have a lot frontage of 151 m (495 feet); lot depth of 410 m (1,345 feet) and lot area of 5.8 ha. There were eight previous consents created, four in 2006 and four in 2010 along Sandytown Road. At the time of consent application in 2010 the applicant submitted a conceptual plan illustrating the proposed lot layout of the subject lands. 3. The subject lands are located in the Village of Staffordville to which "settlement area" policies apply. The proposed consents are consistent with Section 1.1.3 Settlement Areas of the Provincial Policy Statement 2014 as the settlement area is the focus of the proposed growth and development, and the vitality and regeneration of the Village is promoted by allowing for the expansion of the built up area for residential purposes. However, with respect to policies on sewage, water and stormwater servicing and in order to be consistent with these policies it is appropriate to have an orderly disposition of services and roads through a plan of subdivision. The consent applications are not consistent with the Provincial Policy Statement 2014 due to the lack of a plan of subdivision for the lands. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—August 8,2018 4. The criteria for conditional approval of new lots by consent are outlined in Section E1.2.3.1 —General Criteria of the County Official Plan. The Elgin County Land Division Committee must be satisfied that the proposed lots meet the following criteria: a) fronts on and will be directly accessed by a public road that is maintained on a year- round basis; The proposed lots will be directly accessed via Sandytown Road, or in the case of Part D either Sandytown Road or Stewart Road, opened public road(s) maintained year-round. b) does not have direct access to a Provincial Highway or County Road, unless the Province or the County permits a request for access; Sandytown Road and Stewart Road are municipal roads. c) will not cause a traffic hazard; Based on a desktop review of recent Google Streetview imagery there are no anticipated traffic hazards associated with the sightlines along Sandytown Road and the driveways will be in keeping with the existing residential nature of the road. Stewart Road is of insufficient width, at 12.2 m (40 feet), to accommodate increased traffic for municipal servicing of roads and municipal services of the subject lands, therefore, a road widening to 20.1 m (66 feet) is necessary. A 3.9 m (12.8 feet) portion of the lands fronting on Stewart Road shall be transferred to the Municipality for road widening purposes. d) has adequate size and frontage for the proposed use in accordance with the local municipal Zoning By-law; The proposed lots have adequate size to meet all the frontage and setback regulations of the Zoning By-law. A zoning by-law amendment is needed to remove the Holding Provision. The holding provision requires the applicant to enter into a subdivision agreement with the Municipality to address financial and servicing impacts of the new development to the Municipality. e) notwithstanding d) above, where a zoning by-law amendment or minor variance is required, approval of such amendment or variance shall be included as a condition of the approval of the consent; The applicant will be required to remove the holding provisions on the lands by entering into a subdivision agreement with the Municipality. f) can be serviced with an appropriate water supply and means of sewage disposal, provided there is confirmation of sufficient reserve sewage system capacity and reserve water system capacity within municipal sewage services and municipal water services; The owner will provide connections to the sewage system and will provide confirmation of sufficient water quantity and quality for each of the lots. g) will not have a negative impact on the drainage patterns in the area; The applicant will provide engineering reports in the subdivision agreement to demonstrate the lotting pattern will not have a negative impact on the drainage patterns in the area. IBI GROUP MEMORANDUM 3 Municipality of Bayham—August 8,2018 h) will not restrict the development of the retained lands or other parcels of land, particularly as it relates to the provision of access, if they are designated for development by this Plan; A road access location from Sandytown Road was maintained during the previous consents for future road access approximately 170 m (feet)south of Part A on Sandytown Road. Road connections to and from the undeveloped lands to the west are not considered in the conceptual plan and they should be determined prior to further lot creation. The retained Sandytown Road access is unable to connect easterly due to lot creation on the other side of Sandytown Road. There is an existing registered plan of subdivision #205 existing for the easterly lands and existing street pattern and lotting pattern that need to be reviewed comprehensively with the subject lands. It is recommended that at a minimum a conceptual plan that works for the entire area on either side of Sandytown Road be determined prior to the granting of consent and that a comprehensive plan of subdivision be approved for the subject lands that compliments surrounding street and lotting patterns. A road access connection to Stewart Road is to be maintained along Stewart Road for future rounding out of development. i) will not have a negative impact on the significant features and functions of any natural heritage feature; in this regard, lots should be restricted in size in order to conserve other lands in larger blocks for natural heritage purposes; There are no significant natural heritage features associated with the subject lands. j) will not have a negative impact on the quality and quantity of groundwater available for other uses in the area; As a condition of consent the owner will provide confirmation of sufficient water quantity and quality for each of the lots and will not have a negative impact on the surrounding area. k) will not have an adverse effect on natural hazard processes such as flooding and erosion; The applicant will provide engineering reports addressing adequate stormwater management for the development lands. 1) conform with the local Official Plan; and, Section 8.7.3 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The severed lands are designated "Residential" in the Bayham Official Plan. Permitted uses on lands within this designation include residential uses, primarily in the form of low to medium density residential uses. The conceptual plan layout is not consistent with the target residential development density in villages of 20 uph. The conceptual plan shows six lots along Sandytown Road on the same lands for the four proposed lots,four lots with less frontage along Sandytown Road and two lots on the corner fronting on Stewart Road. The Official Plan targets a density of 20 units per hectare(uph)for areas designated Residential within Straffordville. The conceptual plan illustrates development at a density of 6.3 uph, based on the four proposed and remaining 37 internal lots. This is not in conformity with the Plan. IBI GROUP MEMORANDUM 4 Municipality of Bayham—August 8,2018 Section 4.2.2 of the Plan states that it is the intent of the Plan to encourage residential development in existing settlement areas by locating new residential development adjacent to existing built-up areas in a compact and contiguous fashion. Section 4.5.2 supports the redevelopment and residential intensification of lands in the Residential designation where such lands are being underutilized. The infilling of four single family lots along Sandytown Road in a settlement area is consistent with Official Plan policies for residential use. However,we do not support the layout of the retained lands as shown. Any future development of the lands should be in keeping with the goals and objectives of the Official Plan to target higher densities for residential areas in villages. m) will conform to Section 51 (24) of the Planning Act, as amended. Section 51 (24) of the Planning Act sets out criteria for considering draft plans of subdivision with regard to the health, safety, convenience, accessibility for persons with disabilities and welfare of the present and future inhabitants, among other matters, as follows: (a) the effect of development of the proposed subdivision on matters of provincial interest as referred to in section 2; A review of the matters of provincial interest outlined in Section 2 of the Planning Act corroborated the need for a plan of subdivision in order to ensure such things as: (f) adequate provision of sewage and water services (h) the orderly development of safe and healthy communities (j) The adequate provision of a full range of housing, including affordable housing (I) the protection of the financial well-being of the municipality (p) the appropriate location of growth and development. (b) whether the proposed subdivision is premature or in the public interest; Based on the conceptual plan for the subject lands and the uncoordinated nature of a plan for the entirety of undeveloped lands in the area the proposed lots are premature and may not be in the long-term public interest due to uncertainty of servicing, roadway locations and lotting patterns.We recommend conducting a secondary planning exercise with adjacent land owners to determine future layout of development and in particular the location of roadways. (c) whether the plan conforms to the official plan and adjacent plans of subdivision, if any; The plan is not in conformity with density targets for the settlement area. There remains uncertainty with how servicing and access for the lands in the area will be developed in a coordinated manner. The conceptual plan does not conform to the Official Plan and requires further deliberation with the adjacent lands. IBI GROUP MEMORANDUM 5 Municipality of Bayham—August 8,2018 (d) the suitability of the land for the purposes for which it is to be subdivided; The purpose is suitable for residential development in a residential designation in the Official Plan. (d.1) if any affordable housing units are being proposed, the suitability of the proposed units for affordable housing; No affordable housing is proposed. Development of the lands shall incorporate affordable housing in accordance with Section 4.2.2.3 of the Official Plan. (e) the number, width, location and proposed grades and elevations of highways, and the adequacy of them, and the highways linking the highways in the proposed subdivision with the established highway system in the vicinity and the adequacy of them; Based on a desktop review of recent streetview and aerial imagery, Sandytown Road is flat to rolling and is considered adequate for the proposed purpose. The subject lands are in close proximity to Heritage Line or County Road 38.The location of access to and from the subject lands and adjacent lands remains uncertain. Revision to the conceptual plan and it's coordination with adjacent lands in the area needs to be considered and a plan of subdivision should be established prior to further consent, with particular focus on establishing appropriate street and lotting patterns. (f) the dimensions and shapes of the proposed lots; The lot dimension and shape are appropriate for single family residential development. (g) the restrictions or proposed restrictions, if any, on the land proposed to be subdivided or the buildings and structures proposed to be erected on it and the restrictions, if any, on adjoining land; The Zoning By-law holding provisions require that a subdivision agreement be entered into with the Municipality to determine, among other matters, the financial and servicing impacts of the development to the Municipality. (h) conservation of natural resources and flood control; The applicant will provide engineering reports addressing adequate stormwater management for the development lands. There no significant natural resource features in proximity to the subject lands. (i) the adequacy of utilities and municipal services; The owner will provide connections to the sewage system and will provide confirmation of sufficient water quantity and quality for each of the lots. (j) the adequacy of school sites; There is a public school within Straffordville to accommodate future students. (k) the area of land, if any, within the proposed subdivision that, exclusive of highways, is to be conveyed or dedicated for public purposes; According to Section 4.5.8.7 of the Official Plan the Municipality shall require a dedication of 5%, or cash-in-lieu, of the subject lands in accordance with the Planning Act. The Municipality collects cash-in-lieu of parkland to use throughout the Municipality where there is a need. IBI GROUP MEMORANDUM 6 Municipality of Bayham—August 8,2018 (I) the extent to which the plan's design optimizes the available supply, means of supplying, efficient use and conservation of energy,' and The design and orientation of the buildings should seek to maximize energy efficiency, including such matters as daylighting, renewable energy system capability, etc. 5. Official Plan Section 4.5.2.8 sets out the criteria for proposals for new single unit dwellings in designated "Residential" areas. Consideration of the criteria of the Section follows: a) Lot frontage, depth and size: The lot frontage, lot depth, and lot size of any lots proposed to be used or created for residential purposes shall be appropriate to the development being proposed and consistent, wherever desirable and feasible, to adjacent and surrounding lots. In no case shall lots be created or dwelling units constructed which do not conform to the provisions of the Zoning By-law unless the By-law is otherwise amended or a variance granted. The proposed lots meet the Village Residential (R1) zone regulations for lot frontage, depth and size as set out in the Zoning By-law. b) Natural features: Natural site features including vegetation, tree cover, and topography shall be protected, enhanced, and incorporated into the design of the proposed development to the greatest extent possible. The development of the subject lands should include retention of the existing natural features to the greatest extent possible. c) Design: Innovative housing design and site layout including energy-saving measures will be encouraged. To achieve energy savings, particular regard shall be had to building form and size, density, lot and building orientation, and on-site landscaping. Consideration should be made regarding the inclusion of the innovative design being utilized in the design of the site layout and dwelling. d) Open space: Open space including parkland shall be provided in accordance with the policies of Section 4.5.8. According to Section 4.5.8.7 the Municipality shall require a dedication of 5%, or cash-in- lieu, of the subject lands in accordance with the Planning Act. The Municipality accepts cash-in-lieu of parkland to use throughout the Municipality where there is a need. e) Adjacent and surrounding land use: The proposed development shall be compatible with existing (or proposed) neighbouring land uses. Where necessary or desirable, the proposed development shall be adequately screened from adjacent land uses by the provision of landscaping and/or buffering. The lots are similar in size to the adjacent single family lots and the surrounding lands are designated "Residential" on Schedule `B' Straffordville: Land Use and Constraints in the Official Plan, however, uncertainty remains as to the compatibility of the conceptual plan for the subject lands and future development on adjacent lands, particularly in regard to access and servicing. IBI GROUP MEMORANDUM 7 Municipality of Bayham—August 8,2018 f) Facilities and services: Existing or proposed municipal services (including potable water supply, sanitary sewage treatment and disposal, solid waste disposal, storm and surface drainage, roads, sidewalks, and street lighting)shall be adequate to serve the proposed development. If these services or facilities are deemed inadequate, the Municipality may require that an agreement be entered into with the developer as to the design and cost apportionment of any public works required to bring these services or facilities up to the appropriate standard. The Municipality requires that a subdivision agreement be entered into with the Municipality prior to development of the lands to ensure adequate services are maintained on existing built up lands and be provided for on the proposed development. g) Storm drainage: Adequate provision for stormwater management/drainage and surface runoff subject to the requirements of the Municipality, and the statutory approval authority having jurisdiction, shall be provided. Where in the opinion of the Municipality it is deemed necessary or desirable, the Municipality may require the submission of a grading plan and/or stormwater management plan to ensure surface water runoff does not adversely affect neighbouring properties or receiving watercourses. Drainage in the area is to be addressed with appropriate engineering design plans through a subdivision agreement. h) Vehicular access: Vehicular access shall be available or made available from a public highway or public street of reasonable construction and maintenance to permit year round access and shall be subject to the approval of the authority(ies) having jurisdiction. In no case shall access be permitted where traffic hazards could result due to poor sight lines or proximity to a traffic intersection. In new residential subdivisions, the use of a curvilinear street pattern, cul-de-sacs, and other similar design features to minimize through traffic movements shall be encouraged. The intersection at Sandytown Road and Stewart Road is flat to rolling and straight, no traffic hazards are anticipated. i) The Planning Act:In the case of a residential subdivision, all matters contained within Section 50 and 51 of the Planning Act as amended or revised from time to time shall be complied with. The proposal is to create four lots whereas Section 50 and 51 of the Planning Act are generally in regards to plans of subdivision. The matters contained in Section 50 and 51 should be addressed with an application for these consents in accordance with the Planning Act. IBI GROUP MEMORANDUM 8 Municipality of Bayham—August 8,2018 6. The existing Village Residential (R1) zone allows single detached dwellings. The proposed lot area and lot frontage exceed the minimum set out in the By-law. The shape and configuration of the lots is regular and will allow for the appropriate siting of single detached dwellings. The holding symbol "h2" requires the owner enter into a subdivision agreement with the Municipality to address financial and servicing impacts of the new development to the Municipality prior to the removal of the holding symbol, primarily related to the extension of municipal sewage services to the new lots. It is recommended that a comprehensive plan for the remaining undeveloped lands in the area be determined and that a plan of subdivision be approved prior to any further development.The proposed lot layout provides adequate lot area and lot frontage to meet the regulations and is in conformity with of the Zoning By-law. 7. Based on the above review of the applications, Official Plan and Zoning By-law, we recommend refusal of the four consent applications and we further recommend a draft plan of subdivision application to support the orderly and coordinated development of municipal services and the minimization of potential impact between the proposed lots and on abutting properties. 8. Should the Land Division Committee determine that the proposed consents are appropriate, as there may be a need to balance the long-term interests of the Municipality with the short-term desire to attract residential development to Straffordville, we recommend the following conditions: 1) The approval of a Zoning By-law Amendment to remove holding provision "h2" by entering into a subdivision agreement with the Municipality. 2) That the applicant enter into a Subdivision Agreement to address the following items: 1. The applicant provide engineering design servicing plans for the extension of the sanitary sewer extension, to be approved by the Ministry of the Environment, Conservation and Parks. 2. The applicant provide engineer design storm water management, drainage and grading plans. 3. That the applicant enter into Mutual Drain Agreements with the retained lands for each lot. 4. The installation of private wells with test results showing water quality and quantity for residential use that meets provincial standards. 5. The applicant provide a survey of the lands. 6. That the applicant provide a 3.9 m portion of lands along Stewart Road for road widening purposes. 7. As required by Municipal staff: a. Civic number signage; and, IBI GROUP MEMORANDUM 9 Municipality of Bayham—August 8,2018 b. Planning report fee. 3) The applicant provide parkland dedication of 5%, or cash-in-lieu, of parkland dedication. Au/ /e IBI GROUP Paul Riley, CPT Consulting Planner to the Municipality of Bayham -1j H owi k 44816 Harriston Road, RR 1, Gorrie On NOG 1X0 Tel: 519-335-3208 ext 2 Fax: 519-335-6208 T O W N S H I www.howick.ca July 19, 2018 Ontario Premier Doug Ford Huron Bruce MPP Lisa Thompson Bereavement Authority of Ontario Association of Municipalities of Ontario Dear Madam/Sir: The Township of Howick Cemetery Boards made up of volunteers representing the Fordwich, Gorrie, Wroxeter and Lakelet Cemeteries, recently met to discuss how to cover expenses such as grass cutting, road repair and tree maintenance/removal on their limited budget. Howick cemeteries have anywhere from 10-20 burials/year and sold 12 plots in 2017. All Howick Cemetery Boards have money in a Care and Maintenance Fund which can only be used to purchase land. Interest earned from these accounts, approximately $2 - $84/month, can be used to cover operating expenses. At its meeting held July 17, 2018, the Council of the Township of Howick passed the following resolution: Moved by Councillor Harding; Seconded by Councillor Scott: Whereas; Ontario Regulation 30/11 states the Capital portion of the Care and Maintenance Trust Fund cannot be accessed, the only exception is to purchase land adjacent to the cemetery to increase the capacity of the cemetery; And whereas; none of the Howick Township Cemetery Boards have a need to purchase land to increase capacity at this time or in the near future; And whereas, only the interest generated from the Care and Maintenance Trust Fund can be used for the care and maintenance of the lots, markers and grounds of the cemetery; And whereas, Howick Township Cemetery Boards have minimal funds to cover the cost of minimal maintenance in their cemeteries; And whereas; major maintenance projects such as road repair and tree maintenance/removal could be arranged if the Cemetery Boards could borrow/loan funds from the Care and Maintenance Trust Fund; Therefore, be it resolved that Council petition the Bereavement Authority of Ontario to amend Ontario Regulation 30/11 to allow borrowing of funds from the Care and Maintenance Trust Fund for capital improvements and purchases when other municipal cemetery funds are exhausted. Carried. Resolution No. 169/18 Please accept this correspondence for your consideration and support. If you require any further information, please contact this office. Thank you. Yours truly, eanoe 2Ua zoic Carol Watson, Clerk, Township of Howick Howick: a strong, independent, healthy, rural community. Proud to be different. The Corporation of the Township of Date: June 26, 2018 -.,-- NORTH STORIVIONT lifiLIN\ RESOLUTION Resolution No. RES-1437-2018 MOVED BY: SECONDED BY: Deputy Mayor Bill McGimpsey o Deputy Mayor Bill McGimpsey o Councillor Jim Wert o Councillor Jim Wert ❑ Councillor Francois Landry NI/ Councillor Francois Landry ❑ Councillor Randy Douglas ❑ Councillor Randy Douglas ta' WHEREAS Ontario's Green Energy Act clearly outlines the commitment the Province has to Green Energy; and WHEREAS Municipal governments have been removed from having any meaningful input in these Green Energy projects; and WHEREAS Legal agreements between Municipalities and Green Energy companies cannot guarantee the future safeguards needed to protect lower tier governments from financial exposure if Green Energy companies forfeit their responsibilities; and WHEREAS the magnitude of some of these projects would financially cripple a municipal government if they inherited restoration or repair costs; THEREFORE be it resolved that the Province of Ontario extend its areas of responsibility to include any costs that Municipalities may have to inherit from Green Energy projects. Such as water quality, site restoration, infrastructure repair; AND that this resolution be circulated to Premier Doug Ford, Ministry of Energy - 'k'G It, MPP Jim McDonell, United Counties of SDG, AMO and all the municipalities of Ontario. FOR AGAINST Recorded Vote: CARRIED: ,�e_,---.,�--447 DEFEATED: Mayor Mayor Declaration of Conflict of Interest: 0 Disclosed His/Her/Their interest ❑Vacated His/Her/Their Seat r-- ❑Deferred CAO/CLERK ill 0' e) OFFICE OF THE MAYOR CITY OF HAMILTON July 30, 2018 Mayor Jim Harrison City of Quinte West P.O. Box 490 Trenton, ON K8V 5R6 Dear Mayor Harrison, Re: Resolution — Cannabis Grace Period Request At its meeting of June 13, 2018 City Council endorsed your resolution of May 22, 2018 respecting a Cannabis Grace Period as follows: "That the Council of the City of Quinte West requests that once the cannabis legislation is passed that a six month grace period be enacted to ensure that municipal law enforcement officers and the Ontario Provincial Police are adequately trained to enforce the said legislation; And further that this resolution be circulated to the local MP, MPP, AMO, and other municipalities." Yours truly, 1111, Mayor Fred Eisenberger t cc MPP Sandy Shaw MPP Andrea Horwath MPP Monique Taylor MPP Paul Miller MPP Donna Skelly MP Filomena Tassi MP David Sweet MP David Christopherson MP Bob Bratina MP Scott Duvall The Association of Municipalities of Ontario All Ontario Municipalities File C18-012 (5.7) 71 MAIN STREET WEST, 2N° FLOOR, HAMILTON, ONTARIO L8P 4Y5 PHONE: 905.546.4200 FAX: 905.546.2340 iNYHA August 10, 2018 — Update ci f p°t tunity Ism 2018 CAPITAL WORKS PROJECTS NOTICE Please be advised of the following 2018 Capital Works Projects. This notice provides details about the project and information on how construction may impact you. For a complete listing of 2018 Capital Projects please refer to the 2018 Capital Budget. As some projects are dependent upon contractor availability the 2018 Capital Projects Notice will be updated as additional timeline information becomes available and/or is scheduled. Location Chatham Street & Pitt Street Parking Lot, Port Burwell Schedule Tentative Start Date: October 2018 Estimated Completion Date: October 2018 Scope • Installation of a gravel parking lot delineated with post and rope. Traffic Impacts No expected traffic impacts Location Clarke Road Schedule Tentative Start Date: September 2018 Estimated Completion Date: October 2018 Scope • Application of granular materials and reconstruction/ditching works Traffic Impacts Clarke Road will remain closed until the completion of the works. Location Maple Grove Line (Heritage Line to Plank Road) Schedule Tentative Start Date: September 2018 Estimated Completion Date: September 2018 Scope • Final grading and compaction • Hard Surface Treatment- double coat of tar and chip Traffic Impacts Maple Grove Line may be reduced to a single lane during the works. Location Springer Hill Road (Glencolin Line to Pressey Line) Eden Line (Culloden Road to Springer Hill Road) Schedule Tentative Start Date: March 27, 2018 Estimated Completion Date: September 2018 Scope • Brushing, ditching, pulverize, gravel compaction, culverts, culverts lining and road base excavation • Hard Surface Treatment - double coat of tar and chip Traffic Impacts Springer Hill Road and Eden Line will be subject to road section closings. Additionally, Springer Hill Road and Eden Line may be reduced to a single lane during the works. Location Richmond Community Park Schedule Tentative Start Date: September 2018 Estimated Completion Date: September 2018 Scope • Removal of existing perimeter fence and light standards (backstop to remain) • Installation of a new perimeter fence Traffic Impacts No expected traffic impacts Location Stewart Road & Ball Line Schedule Tentative Start Date: August 2018 Estimated Completion Date: September 2018 Scope • Application of granular materials and slope reconstruction works Traffic Impacts No expected traffic impacts. Stewart Road will remain closed until the completion of the works. *Please note that the timelines are approximate and will vary depending on weather and other factors. We thank you in advance for your patience and understanding during the construction season. •; SOUTHWESTERN Public Health Oxford•Elgin•St.Thomas July 17, 2018 Attention: Community Partner Southwestern Public Health (formerly Elgin St.Thomas Public Health) is committed to harm reduction strategies to address drug use/misuse in our communities. Harm reduction is: • A viable, common-sense, empirically validated, compassionate approach (Understanding Addiction,Ron Shore, January 2009) • A range of non-judgemental strategies and approaches to provide and enhance knowledge, skills, resources and support for individuals,families and communities to become safer and healthier. (British Columbia Centre for Disease Control,2004) • Measures taken to address drug problems that are open to outcomes other than abstinence or cessation (Canadian Centre of Substance Abuse,2007) Harm Reduction is about ACCEPTING people for who they are and where they are at in life. We understand that individuals who engage in high risk drug use/misuse are also likely to engage in high risk sexual activities. Southwestern Public Health operates a Needle Exchange Program (NEP) from its building at 1230 Talbot Street, St.Thomas and satellite programs also operate from Central Community Health Centre and West Elgin Community Health Centre.The NEP is part of Ontario's harm reduction program and is offered by Public Health to provide sterile, single use equipment to help clients who use substances prevent the spread of bloodborne infections like HIV, Hepatitis C and B. Sharps containers are also distributed to encourage safe disposal of used sharps and supplies. From 2016 to 2017, we saw a 47% increase in sharps (needles) distributed through our NEPs.An evidence-based harm reduction strategy includes sharps containers and bins throughout a community to eliminate "rogue" sharps found discarded in our communities. Our services are free and confidential. Included in the supplies distributed are naloxone kits. Naloxone is a medication that can temporarily reverse the effects of an overdose related to an opioid such as fentanyl, heroin and morphine.Take home naloxone kits and training are provided free of charge and without a prescription to people at risk of an opioid emergency and their family and friends. In an effort to better serve our rural communities, we have secured funding from Green Lane Community Trust Fund to launch a mobile outreach service across Elgin County. Services offered would include distribution of supplies for safer drug use, including injection and inhalation, and safer sex supplies including condoms and dental dams. We would offer needle return services and naloxone training as well from the mobile unit, which will be staffed with a sexual health public health nurse and a health promoter from our harm reduction program. I have attached the PROPROSED routes and locations and am reaching out to you to seek confirmation that the vehicle can park at these respective locations and deliver service. We will be launching a marketing campaign as well that will include this information for clients and community agencies. We would like to operationalize this program in October 2018. I would ask that you bring this forward to your respective councils/leaders for review and a confirmation that we may use these respective locations. Should you wish to offer an alternative location, I am most receptive to that as well! Kind regards #cureaf LRaiw /re& Nancy Lawrence, Health Promoter Health Protection Programs Southwestern Public Health 519-631-9900 ext. 1317 •• SOUTHWESTERN • Public Health Oxford•Elgin•St.Thomas Mobile Bus Proposed Routes Route A—First Thursday of Each Month Departure Time Arrival Time Location 9 am 9:30 am Dutton Centenial Park 10:30 am 11 am West Lorne Arena Noon - Lunch Break 1 pm 1:15 pm Rodney Community Centre 2:15 pm 3 pm SWPH (unload and return vehicle) Route B—Second Thursday of Each Month Departure Time Arrival Time Location 9 am 9:20 am Southwold Township Office parking lot 10:30 am 10:45 am Port Stanley United Church 11:45 am—lunch break 12:45 pm 1:15 pm Port Bruce Colin St Park 2:15 pm 3:15 pm Port Burwell Day Beach 4:15 pm 4:45 pm SWPH (unload and return vehicle) Route C—Third Thursday of Each Month Departure Time Arrival Time Location 10 am 10:30 am Aylmer Kinsmen Park 11:30 am 11:45 am Malahide Fire Services Springfield 12:45 pm 1 pm Belmont Arena 2 pm 2:30 SWPH (unload and return vehicle) Note—late lunch for staff after return Route D—Fourth Thursday of Each Month Departure Time Arrival Time Location 12:15 pm 12:30 pm Grace Cafe 1:30 pm 1:45 pm Confederation Housing Complex 2:45 pm 3 pm The Hub—North Side St. Thomas 4 pm 4:15 pm SWPH (unload and return vehicle) • SOUTHWESTERN • Public Health Oxford•Elgin•St.Thomas Services to be offered: distribution of supplies for safer drug use (inhalation and injection), safer sex supplies (condoms, dental dams), needle return services, naloxone training, STI and pregnancy related referrals and education. Staff: SWPH health promoter and public health nurse ‘401‘1q=4.4-t wow„lb , ,... op S REPORT ppurtunity Is-•404- TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: August 16, 2018 REPORT: CAO-63/18 SUBJECT: OTTER VALLEY CHAMBER OF COMMERCE BACKGROUND: On March 21, 2014 the Otter Valley Chamber of Commerce provided the Municipality of Bayham the documentation attached hereto as Appendix 'A'. The Otter Valley Chamber of Commerce provided the Municipality of Bayham $1,414.92 to be held in trust pending the reinstatement of the Otter Valley Chamber of Commerce and/or to be donated to the Thames Valley District School Board Foundation. DISCUSSION On July 23, 2018 Rainey Weisler, former signing official of the Otter Valley Chamber of Commerce, requested that Council consider transferring the remaining Otter Valley Chamber of Commerce Funds to the Thames Valley District School Board Award Trust Fund. RECOMMENDATION 1. THAT Report CAO-63/18 re Otter Valley Chamber of Commerce be received for information; 2. AND THAT staff be directed to transfer all remaining Otter Valley Chamber of Commerce Funds to the Thames Valley District School Board Award Trust Fund. Respectfully Submitted by: Paul Shipway CAOICIerk Letter of Understanding with the Municipality of Bayham Re the Otter Valley Chamber of Commerce February 27, 2014 Since there was insufficient response to a call for Chamber members to fill positions of responsibility for 2014 at the General Meeting held on September I 0 the Otter Valley Chamber of Commerce became inactive as of December 31, 2013. We appreciate the Municipality's assistance in helping us met the filing requirements of Corporations Canada and for helping assure that the Charter will still be open for a group to start up again in the future. The current Executive has closed the OVCC bank account and a bank draft in the amount of $1492.14 made out to The Corporation of the Municipality of Bayham to be held in trust with the Municipality until either the Chamber resumes or they are donated to The Thames Valley District School Board Foundation to be used for funding awards to students from Bayham. We will leave in your keeping Annual Summary for Corporations Canada for the next seven years which are filled out and simply need to be submitted to Corporations Canada, 9th Floor, Jean Edmonds Tower S., 365 Laurier Avenue West, Ottawa, Ontario KIA 008 in Duplicate each year prior to June 1 with the last elected Executive listed until a new group starts up or the Chamber is dissolved in 2020. We will ask Corporations Canada to direct their annual filing request to the Municipality. If a group of local business people decide to restart the Chamber prior to 2020 we would ask the Municipality to ensure that they have a duly elected Executive and a mailing address. Once the new OVCC Executive has: • Established a mailing address for the OVCC • Filled out the Annual Summary for Corporations Canada in triplicate signed by the new Secretary. One copy will be submitted to the Municipality of Bayham The other two copies of the Annual Summary will be in stamped and addressed envelope ready to be submitted to Corporations Canada, 9th Floor,Jean Edmonds Tower S., 365 Laurier Avenue West, Ottawa, Ontario K IA 008 • Once you have the Corporations Summary and two members of the group have signed a form stating they have received the OVCC funds we ask you to pass all remaining funds to the new Executive. Thank you for the support over the last 5 years and for assisting the Otter Valley Chamber during a time of transition. Sincerely, Val Donnell. OVCC President 2013 Receipt MUNICIPALITY OF BAYHAM PO BOX 160 9344 PLANK ROAD STRAFFORDVILLE ON NOJ 1Y0 Receipt Number: 181413 Receipt Date: 21/03/2014 Receipt Amount: 1,414.92 OTTER VALLEY CHAMBER OF COMMERCE Description Item Amount Qty Amount General Remainder of funds 1,414.92 1 1,414.92 Remainder of funds to be held in trust with the Municipality of Bayham until possible return of OVCC Scotiabank draft#711503 Receipt Amount: 1,414.92 Payment By Cheque 1,414.92 J r Official Receipt Per Tax Reg.: Note: This receipt is not valid until the payment has cleared. E&OE • a i . CANADIAN DOLLAR DRAFT 711503 42 TALBOT ST E AYLMER ON N5H 1H4 2 0 1 4 Q 2 2 7 DATE Y Y Y Y M M D D z PAY TO ORDER OF CORP MUNC OF BAYHAM 1 ,414.92 SUM OF EXACTLY 1 ,414 DOLLARS ********************* 92/100 CANADIAN FUNDS AUTH NO. THE ANI�OF 0 A SCOTIA �w1;� TO: ]/ �'i Al ANY BRANCH OF AUTH O.5. A� O IZED I ER THE BANK OF NOVA SCOTIA AUTHORIZED OFFICER u� ? L L 50 311' 1: 38 56 2.1100 21: 000005114 3 0 50 6 6o D 1 - o,i oU - a36 ,A1H 44111INgik,11 A4trrilcilk" s REPORT 464111, 1111P o tg CAO APpu1tunity is o4 TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: August 16, 2018 REPORT: CAO-64/18 SUBJECT: AGREEMENT NO. 0507 — CIVIL MARRIAGE OFFICIANT SERVICES BACKGROUND: On July 16, 2015 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2015-079, being a by-law to authorize the execution of Agreement No. 0507 — Civil Marriage Officiant Services. A copy of by-law No. 2015-079 is attached hereto as Appendix 'A'. Agreement No. 0507 between the Municipality of Bayham and Marion Faith Rogers for Civil Marriage Officiant Services expires on December 31, 2018. On July 12, 2018 staff sent correspondence to Ms. Rogers to propose renewal of the current Civil Marriage Officiant Services Contract for a further three (3) year period with all terms and conditions to remain the same. Municipality of Bayham Civil Marriage Officiant Services operate on a full cost recovery model when offered. DISCUSSION On July 18, 2018 Ms. Rogers advised `there is a strong possibility that regretfully I may not be available to celebrate civil weddings in Bayham between Oct. 20, 2018 and May 1, 2020'. Ms. Rogers also made recommendation for consideration to appoint another individual. The municipal organization AMCTO offers corporate training for Officiant Services as authorized under Ontario Regulation 285/04. AMCTO will next offer the training program in the fall of 2018, after the municipal election, at AMCTO headquarters in Mississauga. Estimated costs associated with training, travel and accommodations is $1,000/person. Staff require Council direction if the Municipality will continue to offer Civil Marriage Officiant Services and if so, the process for selection of said persons to send for training in the absence of Ms. Rogers. RECOMMENDATION 1. THAT Report CAO-64/18 re Agreement No. 0507 — Civil Marriage Officiant Services be received for information; 2. AND THAT Council provide staff direction. Respectfully Submitted by: Paul Shipway CAOICIerk d O1 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-079 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN EMPLOYMENT AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND MARION FAITH ROGERS WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an Employment agreement with Marion Faith Rogers, for the position of Civil Marriage Officiant in the Municipality of Bayham; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Marion Faith Rogers and the Municipality of Bayham. 2. THAT this by-law shall come into full force and effect upon final passing. 3. AND THAT the CAO/Deputy Clerk be appointed as a Marriage Officiant with the Registrar and Ministry of Consumer and Business Services. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY OF JULY 2015 M YOR CL RK Schedule "A" to B/L 2015-079 - Page 1 AGREEMENT THIS AGREEMENT made as of this 16th day of July, 2015 BETWEEN: The Municipality of Bayham, A Corporation incorporated under the laws of the province of Ontario, Hereinafter referred to as the "Municipality" OF THE FIRST PART; -and- Marion Faith Rogers Of the Municipality of Bayham in the Province of Ontario, Hereinafter referred to as the "Employee" OF THE SECOND PART. WHEREAS the Municipality and the Employee have agreed to enter into this Agreement to set out the terms and conditions of employment by the Municipality of the Employee as Marriage Officiant. NOW THEREFORE in consideration of the mutual covenants exchanged between the parties herein, THE AGREEMENT WITNESSETH AS FOLLOWS: Position and Term 1. The employment of the Employee under this Agreement shall commence July 16, 2015 and shall be effective up to and including December 31, 2018. 2. The Employee shall perform all the duties in the job description attached hereto as Appendix "A", and shall be performed pursuant to the provisions hereof, diligently and in good faith and with a view to the best interest of the Corporation. Remuneration and Benefits 3. The remuneration shall be paid to the Employee, as applicable, on a bi-weekly basis as follows per: • marriage ceremony $125.00 • rehearsal $ 75.00 • renewal of vows $ 75.00 • cancellation or non-attendance of applicants $ 50.00 Mileage outside the boundaries of Bayham only shall be paid at a rate of$0.45 per kilometre. Statutory benefits on remuneration only shall apply. Schedule "A" to BIL 2015-079 - Page 2 Hours of Work 4. The Employee shall be available on an as needed basis for a variable number of hours each week as duties require. Employment Conditions 5. Employment conditions may often be outside and can be expected to vary as weather and seasons change. Vacation 6. Vacation pay shall be paid as required by statute each pay period. Termination 7. The Employee agrees that the Municipality may terminate this employment at any time without notice or compensation, for just cause. 8. The Corporation or the Employee may terminate this Agreement at any time on thirty (30) days written notice. Upon a breach of this agreement, either party may withdraw from the agreement without notice or cash in lieu of notice or other financial penalty. Renewal 9. This Agreement does not renew without the written agreement of the parties. Complete Agreement 10. Except as otherwise noted herein, this Agreement sets out the entire agreement which the parties have entered into, and neither relies upon representations or terms not included herein. IN WITNESS WHEREOF the parties have caused this Agreement to be executed as of the day and year first above written. 41—s_ ,�-� )AAji i7riess) )Marion Faith Rogers )(The Employee) ) ) The Municipality of Bayham )(The Cor oration) ))) A )Mayor � ° . d. _ )Clerk Appendix"A" to Schedule "A" to B/L 2015-079—Page 1 MUNICIPALITY OF BAYHAM JOB DESCRIPTION Position: Marriage Officiant Reports to: CAO/Clerk Knowledge: Excellent knowledge of the Marriage Act and how to apply legislated requirements Should have a general understanding of other related provincial legislation Have completed or willing to complete the Civil Marriage Solemnization Training for Municipal Clerks or Designates Minimum of Secondary School Education An equivalent combination of education and experience. Experience: Previous personal computer experience in a Windows environment, including Microsoft Office is required. Leadership: Minimal leadership is required. Initiative/ Creativity: Considerable creativity is required in providing information and customer services to clients. Exercises initiative in providing innovative ideas in the conduct of marriage solemnizations. Monitors and improves efficiency and effectiveness of policies and procedures Contact: Considerable sensitive personal and telephone contact with the public, provincial officials, employees, and Council. Decision Making: Some judgement is required when assisting the public and provincial agencies with their inquiries. Working Conditions: Work week is flexible based on needs of clients Must be able to attend evening events as deemed necessary by the Clerk or Administrator Duties will be conducted at home, in the municipal office and other locations and facilities as appropriate. Effort: Mental and visual demands associated with carrying out duties associated with the position of marriage officiant including stress, dealing with the public, new and unexpected problems and critical time deadlines for work performances. Limited physical effort associated with the infrequent moving of small furniture objects. Function: Responsible for preparation and conduct of marriage services, scheduling meetings and services, following and implementing customer service policies. Appendix "A" to Schedule "A" to B/L 2015-079— Page 2 Principal Functions: 1. Knows and is able to apply the legislative requirements of the Marriage Act and Regulations. Understands definitions, who may marry — consent, authority to solemnize marriages, witnesses, role of Clerk or Administrator. 2. Ensures marriage solemnization documents and statistical reports are reviewed with the CAOIClerk and submitted to the Office of the Registrar General in a timely manner. 3. Organizes and arranges all meetings with clients and conducts Civil Marriage Solemnization ceremonies. 4. Ensures the Council Chambers is prepared for ceremonies. 5. Responsible to greet clients, respond to solemnization inquiries, receive payments by cheque or cash, issue receipts, submit funds to municipality promptly, complete marriage solemnization documents and record information in the register. 6. Acts as initial contact on the telephone or email and taking appropriate action as required. 7. Maintains an adequate stationery supply. 8. Responsible for collecting, keeping and dispensing information under the supervision of the Administrator under the authority of the Municipal Freedom of Information and Protection of Privacy Act 9. Identify and address various scenarios, such as the need for an interpreter, under age marriage, request for a proxy, intoxication, mental illness and learn to handle these scenarios appropriately. 10. Knows how to complete and process various registration documents and solemnization register. 11. Understand what is mandatory and what else may be said during a ceremony. Prepare and conduct the ceremony in an appropriate manner using various scripts. 12. Carries out additional duties and exercises such additional responsibilities as assigned by the CAO/Clerk and/or as may be required by law. v,roci-=4.4/- 1-4P044.4AP''' wi.„lb , ,... op S REPORT pp°unity Is-•404- TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: August 16, 2018 REPORT: CAO-65/18 SUBJECT: CAPITAL ITEM FA-1 STRAFFORDVILLE COMMUNITY CENTRE — PORTABLE, ACCESSIBLE STAGE BACKGROUND: The 2018-2027 Municipality of Bayham Capital Budget includes Capital Item FA-1 Portable, Accessible Stage and Chairs. DISCUSSION The Straffordville Hall Foundation (SHF) and staff have worked to identify and source the portable, accessible stage system design and quote attached hereto as Appendix 'A'. The portable, accessible stage design satisfies the requirements of the Chief Building Official in that it is designed/approved by a Professional Engineer and complies with the Ontario Building Code. The SHF and staff will report back to Council at a later date on the chairs component of Capital Item FA-1. RECOMMENDATION 1. THAT Report CAO-65/18 re Straffordville Community Centre Portable, Accessible Stage be received for information; 2. AND THAT Council direct staff to sole source a Portable, Accessible Stage from Staging Canadell Ltd. in the amount of$15,384.81+HST. Respectfully Submitted by: Paul Shipway CAOICIerk STAGING STAGING CANADELL LTD. Quotation /'I CA N A D E L L Head Office PORTABLE STAGING AND MUSIC RISER EXPERTS Unit 50-710 Cynthia St. Date Quote# Saskatoon, SK S7L 6A2 311 Main Street, P.O Box 730 8/01/2018 12409rev2 Humboldt, SK SOK 2A0 1-866-748-5335/682-5335 www.stagingcanadell.com Name/Address Municipality of Bayham 56169 Heritage Line,PO Box 160 Straffordville,ON NOJ 1Y0 Terms Due on receipt Item Description Qty Rate Total 12'x24'EXECUTIVE STAGE;24"HEIGHT;BLACKTOP SURFACE PLATFORMS&LEGS ESB48 4'x8'EXECUTIVE STAGE TOP ONLY(BLACK TOP) 9.00 788.00 7,092.00 EL24 24"EXECUTIVE LEGS(SET OF 6) 9.00 82.00 738.00 ACCESSORIES RFB2 2-STEP STAIRWAY(ALUMINUM TREAD) 1.00 598.00 598.00 SCES8 8-UNIT EXEC.STORAGE CART(33 1/2"Wx105"L) 1.00 811.00 811.00 Please ensure carts will fit through all required doorways WHEEL CHAIR RAMP TO 24"STAGE WITH STORAGE CART WCHRMPB24 WHEELCHAIR RAMP TO 24'HIGH STAGE(BLACK TOP) 1.00 5,436.00 5,436.00 SCWCHR WHEELCHAIR RAMP STORAGE CART(all components) 1.00 811.00 811.00 *Wheel Chair Ramp is the same size as the 8-unit cart 33.5"x 105" SKIRTING S-J-24 24"HIGH JANUS FABRIC SKIRTING PER FT. 48.00 17.00 816.00 *Skirting around 3 sides of the stage VLCRL VELCRO-SELF ADHESIVE LOOP SIDE(MADE IN USA) 216.00 0.60 129.60 Subtotal 16,431.60 Special disco... Special Discount-Non Profit Discount -12.00% -1,971.79 FR29 Freight 2-9'Pallet 925.00 925.00 Delivery costs do not include offloading at our customer's location Thank you for thinking of Staging Canadell! Total For further information please call Kevin Ostafie at 1-866-748-5335 ext 1 or email at Pricing on the quote is valid for six weeks from kevin@stagingcanadell.com the date of quote Page 1 STAGING STAGING CANADELL LTD. Quotation /'I CA N A D E L L Head Office PORTABLE STAGING AND MUSIC RISER EXPERTS Unit 50-710 Cynthia St. Date Quote# Saskatoon, SK S7L 6A2 311 Main Street, P.O Box 730 8/01/2018 12409rev2 Humboldt, SK SOK 2A0 1-866-748-5335/682-5335 www.stagingcanadell.com Name/Address Municipality of Bayham 56169 Heritage Line,PO Box 160 Straffordville,ON NOJ 1Y0 Terms Due on receipt Item Description Qty Rate Total Info Exec Sta... 250 LBS PER SQUARE FT.LIVE LOAD CAPACITY ENSURING 0.00 0.00 SAFETY,STABILITY&STRENGTH LIGHTWEIGHT STAGES WITH 6-2"ANODIZED ALUMINUM LEGS AND 3 5/8"ANODIZED ALUMINUM EDGING ADDITIONAL LEG HEIGHTS CAN BE PURCHASED 10 YEAR WARRANTY MADE IN CANADA HST On Sales 13.00% 2,000.03 PST On Sales 0.00% 0.00 Thank you for thinking of Staging Canadell! Total CAD 17,384.84 For further information please call Kevin Ostafie at 1-866-748-5335 ext 1 or email at Pricing on the quote is valid for six weeks from kevin@stagingcanadell.com the date of quote Page 2 -04 ILII qui III III i,, 32'-0" l e / / 24'-0 3/4" A v M 9 N DESIGNED FOR STAGING TITLE CA N A D E L LDATE 24 x 12 x 24in with skirting, back rail, ADA ramp and 1 stair DRAWN BY SCALE PAGE PORTABLE STAGING AND MUSIC RISER EXPERTS egv DRAWN BY 1:100 1 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-080 BEING A BY-LAW TO AMEND BY-LAW No. 2018-045 A BY-LAW TO ESTABLISH A LEVY FOR THE YEAR 2018 TO ADOPT TAX RATES, PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT AND THE COLLECTION THEREOF WHEREAS the Council of the Municipality of Bayham on the 5th day of April, 2018 enacted By-Law No. 2018-045, being a by-law to establish a levy for the year 2018 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof; AND WHEREAS Schedule 'C' attached to by-Law No. 2018-045 contained a typographical error; AND WHEREAS Council is desirous of amending By-law No. 2018-045; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule "C" to By-law No. 2018-045 is hereby repealed and replaced with Schedule "C" affixed hereto and forming part of this by-law; 2. THAT in all other respects, By-law No. 2018-045 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY OF AUGUST, 2018 MAYOR CLERK By-law No.2018-045 Schedule"C" MUNICIPALITY OF BAYHAM-FINAL TAX RATES&LEVIES For the Year Ended December 31,2018 Municipal Levy 4,153,501 ACTUAL Public Separate Public Separate Total Class 2017 Municipal Municipal County County Educ Educ English English French French Rates CVA Rates Levy Rates Levy Rates Levy 0.77682 0.19789 0.00753 0.01776 Res/Farm English-Public 480,866,488 0.00601032 2,890,160.50 0.00601192 2,890,930.86 0.00170000 817,473.03 817,473.03 0.01372224 English-Sep 29.776,127 0.00601032 178,963.99 0.00601192 179,011.69 0.00170000 50,619.42 50,619.42 0.01372224 French-Public 213,544 0.00601032 1,283.47 0.00601192 1,283.81 0.00170000 363.02 363.02 0.01372224 French-Sep 243,972 0.00601032 1,466.35 0.00601192 1,466.74 0.00170000 414.75 414.75 0.01372224 Multi-res English-Public 4,334,096 0.01202004 52,096.00 0.01202324 52,109.88 0.00170000 7,367.96 7,367.96 0.02574328 English-Sep 341,406 0.01202004 4,103.71 0.01202324 4,104.81 0.00170000 580.39 580.39 0.02574328 French-Public Comm Occ. 16,648,823 0.00984250 163,866.03 0.00984512 163,909.66 0.01090000 181,472.17 140,971.21 35,911.53 1,366.49 3,222.95 0.03058762 Comm Occ New 3,432,650 0.00984250 33,785.86 0.00984512 33,794.85 0.01090000 37,415.89 29,065.41 7,404.23 281.74 664.51 0.03058762 Comm Vac.Land 342,500 0.00984250 3,371.06 0.00984512 3,371.95 0.01090000 3,733.25 2,900.06 738.77 28.11 66.30 0.03058762 Comm Exc Land New 183,250 0.00984250 1,803.64 0.00984512 1,804.12 0.01090000 1,997.43 1,551.64 395.27 15.04 35.47 0.03058762 Comm Exc.Land 369,800 0.00984250 3,639.76 0.00984512 3,640.73 0.01090000 4,030.82 3,131.22 797.66 30.35 71.59 0.03058762 Ind Occ. 7,069,977 0.01337356 94,550.77 0.01337712 94,575.93 0.01340000 94,737.69 73,594.13 18,747.64 713.37 1,682.54 0.04015068 Ind Occ New 3,691,000 0.01337356 49,361.81 0.01337712 49,374.95 0.01090000 40,231.90 31,252.94 7,961.49 302.95 714.52 0.03765068 Ind Excess Land 0 0.01337356 - 0.01337712 - 0.01340000 - 0.00 0.00 0.00 0.00 0.04015068 Ind Vac. 103,950 0.01337356 1,390.18 0.01337712 1,390.55 0.01340000 1,392.93 1,082.06 275.65 10.49 24.74 0.04015068 Large Ind.New Cons 0 0.01702002 - 0.01702456 - 0.01090000 - 0.00 0.00 0.00 0.00 0.04494458 Large Ind.Exc New 0 0.01702002 - 0.01702456 - 0.01090000 - 0.00 0.00 0.00 0.00 0.04494458 Pipelines 10,257,764 0.00687941 70,567.40 0.00688124 70,586.14 0.01067635 109,515.48 85,073.81 21,672.02 824.65 1,944.99 0.02443700 Farmlands English-Public 282,217,363 0.00150258 424,054.02 0.00150298 424,167.05 0.00042500 119,942.38 119,942.38 0.00343056 English-Sep 17,203,501 0.00150258 25,849.63 0.00150298 25,856.52 0.00042500 7,311.49 7,311.49 0.00343056 French-Public 9,900 0.00150258 14.88 0.00150298 14.88 0.00042500 4.21 4.21 0.00343056 Mgd Forests English-Public 1,724,787 0.00150258 2,591.63 0.00150298 2,592.32 0.00042500 733.03 733.03 0.00343056 English-Sep 210,180 0.00150258 315.81 0.00150298 315.90 0.00042500 89.33 89.33 0.00343056 French-Public 623 0.00150258 0.94 0.00150298 0.94 0.00042500 0.26 0.26 0.00343056 French-Sep 1,475 0.00150258 2.22 0.00150298 2.22 0.00042500 0.63 0.63 0.00343056 859,243,176 4,003,239.63 4,004,306.48 1,479,427.45 1,314,138.90 152,504.88 3,940.69 8,842.99 PILS Res.-gen 8.870,350 0.00601032 53,313.62 0.00601192 53,327.83 - 0.00 0.00 0.00 0.00 0.01202224 Res-full 4,400 0.00601032 26.45 0.00601192 26.45 0.00170000 7.48 7.48 0.01202224 Comm Vac.-full 57,000 0.00984250 561.02 0.00984512 561.17 0.01090000 621.30 482.64 122.95 4.68 11.03 0.03058762 Ind Occ.-full 10,100 0.01337356 135.07 0.01337712 135.11 0.01340000 135.34 105.13 26.78 1.02 2.40 0.04015068 Comm Occ 75,300 0.00984250 741.14 0.00984512 741.34 0.01090000 820.77 637.59 162.42 6.18 14.58 0.03058762 Comm Occ.-gen 9,683,650 0.00984250 95,311.32 0.00984512 95,336.70 - 0.01968762 Comm Vac.-gen 17,500 0.00984250 172.24 0.00984512 172.29 - 0.01968762 18,718,300 150,260.87 150,300.89 1,584.89 1,232.84 312.15 11.88 28.01 EXEMPT No Support 17,022,452 17,022,452 894,983,928 4,153,500.50 4,154,607.37 1,481,012.34 1,315,371.74 152,817.03 3,952.57 8,871.00 Total Levy 9,789,120.22 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-081 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FARM CREDIT CANADA REGARDING THE AGRISPIRIT FUND WHEREAS Farm Credit Canada wishes to provide financial contributions through the FCC AgriSpirit Fund to enhance rural communities; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of committing such funds to the Bayham Community Hub project; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Farm Credit Canada to provide funding for the Bayham Community Hub project; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY OF AUGUST 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-082 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD AUGUST 16, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held August 16, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY OF AUGUST, 2018. MAYOR CLERK