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HomeMy WebLinkAboutJune 21, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 21, 2018 7:00 p.m. 7:30 p.m. — Public Meeting — Planning — Official Plan Five Year Review Amendments 8:00 — Public Meeting —Vienna Line Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report CAO-53/18 by Paul Shipway, CAO I Clerk re Engineering Services — Capital Item PW-25 added as Item 11.2-C B. By-Law 2018-073, being a by-law to adopt Official Plan Amendment No. 23 regarding amendments to policy and mapping changes associated in the Five Year Official Plan Review added as Item 12-F C. By-Law 2018-076, being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Vienna Line Municipal Drain added as Item 12-G 4. ANNOUNCEMENTS A. The Council of the Corporation of the Municipality of Bayham would like to acknowledge Elgin County for funding training for the Elgin County Critical Incident Stress Management Team which now includes Municipality of Bayham Firefighters Kevin Baker, Captain and Josh Mulholland, Firefighter. Further we would like to thank Kevin and Josh for stepping forward to voluntarily complete this training to be part of a voluntary team to further support our community of first responders 2018 Council Minutes June 21, 2018 5. DELEGATIONS A. 7:00 p.m. —Vienna Parents re soccer nets at the Vienna Community Centre Peter Reddekopp on behalf of a group of concerned parents presented a request to Council to place soccer nets at the Vienna Community Centre. Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the presentation by Vienna Parents re soccer nets at the Vienna Community Centre be received for information; AND THAT Council direct staff to proceed with procurement of soccer nets for placement at the Vienna Community Center at an upset limit of$4,000 from the Parks and Playground Reserve; AND THAT size of the nets be determined in conjunction with the Vienna Parents; AND THAT the submitted petition be filed with the Clerk. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 7, 2018 B. Statutory Planning Meeting Deplancke held June 7, 2018 C. Court of Revision Tollgate Road Municipal Drain held June 7, 2018 D. Special Meeting held June 14, 2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the Regular Meeting held June 7, 2018, Statutory Planning Meeting re Deplancke held June 7, 2018, Court of Revision Meeting re Tollgate Road Municipal Drain held June 7, 2018 and Special Meeting held June 14, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 2018 Council Minutes June 21, 2018 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Five Year Official Plan Review B. Notice of Committee of Adjustment Decision re Knifton C. Notice of Passing of Zoning By-Law No. Z676-2018 re Parker Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-45/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Petition for Drainage from Road Authority Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from the Municipality of Bayham's Road Operations Supervisor, Steve Adams. AND THAT Report DS-45/18 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-46/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application Baldwin Zoning By-Law Z677-2018 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Staff Report DS-46/18 regarding the Zoning By-law Amendment for Baldwin be 2018 Council Minutes June 21, 2018 received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 17, 2018 associated with this application, no written submissions were received and staff advised two neighbours provided verbal support and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the retained lot from an Agricultural (A1) Zone to a Site-specific Agricultural (A1-29) Zone to recognize the reduced lot area and the severed lot be changed from Agricultural (A1) Zone to an Agricultural (Al-A) Zone to be consistent with the merged parcel to the west as a condition of Consent Application E32/18; AND FURTHER THAT Zoning By-law Z677-2018 be presented to Council for enactment. CARRIED C. Report DS-47/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application Deplancke Zoning By-Law Z678-2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report DS-47/18 regarding the Zoning By-law Amendment for Deplancke be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held June 7, 2018 associated with this application, no verbal or written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the retained lot from an Agricultural (A1) Zone to a Site-specific Agricultural (A1-30) Zone to recognize the reduced lot area and the severed parcel be changed from Agricultural (A1) Zone to a Rural Residential (RR) Zone to be consistent with the merged parcel to the south as a condition of Consent Application E3/18; AND THAT Zoning By-law Z678-2018 be presented to Council for enactment. CARRIED D. Report DS-48/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Review Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-48/18 regarding the Official Plan Review be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meetings and Open House associated with the Municipality of Bayham Five Year Official Plan Review, verbal 2018 Council Minutes June 21, 2018 and written submissions were received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Section 6.1.11.1 Sentence 3 be amended to read 'This loss of access may remove access to private lands'; AND THAT the change of wording to Section 6.1.11.1 is minor in nature and that no further public notice is required; AND THAT Council direct staff to bring forward a by-law to adopt the Municipality of Bayham Official Plan Amendments in accordance with the Municipality of Bayham Official Plan Five Year Review for Council consideration. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Minutes of Long Point Region Conservation Authority Board of Directors meeting held May 2, 2018 B. Long Point Region Conservation Authority re new General Manager, Secretary-Treasurer C. Ontario Provincial Police re Update on Initiatives D. Bayham Beachfest Committee re Outdoor Special Occasion Permit Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-D be received for information. CARRIED Council recessed for the Planning Public Meeting at 7:29 p.m. and reconvened at 7:39 p.m. 11.1.2 Requiring Action A. Trinity Anglican Church re Financial Assistance request to refurbish tombstone in Church yard cemetery Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence from Trinity Anglican Church re Financial Assistance be received for information; AND THAT Trinity Anglican Church be advised of the Donation Request Policy as adopted with By-Law No. 2016-056. CARRIED 2018 Council Minutes June 21, 2018 11.2 Reports to Council A. Report CAO-51/18 by Paul Shipway, CAO I Clerk re Enabling Accessibility Fund — Small Projects Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-51/18 re Enabling Accessibility Fund —Small Projects be received for information; AND THAT Council direct staff to make application to the Enabling Accessibility Fund — Small Projects for a Straffordville Library Elevator utilizing the Working Capital Reserve to obtain Class 'A' Estimates for the application. CARRIED B. Report CAO-52/18 by Paul Shipway, CAO I Clerk re Ontario Trillium Foundation — Capital Stream Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-52/18 re Ontario Trillium Foundation — Capital Stream be received for information; AND THAT staff be directed to make application to the Ontario Trillium Fund —Capital Stream for the Port Burwell Shed — Pavilion Conversion as outlined within Report CAO 52/18. CARRIED C. Report CAO-53/18 BY Paul Shipway, CAO I Clerk re Engineering Services — Capital Item PW-25 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report CAO-53/18 re Engineering Services — Capital Item PW-25 be received for information; AND THAT staff be directed to end all works with Meritech Engineering effective May 24, 2018; AND THAT staff be directed to commence works with Spriet Associates to issue tender for the Capital Item PW-25 capital works in 2018, to be approved by the 2018-2022 term of Council in December 2018; AND THAT staff be directed to utilize the services of Spriet Associates for the purposes of the Ontario Community Infrastructure Fund -Top-Up Program for Substage 1C and Substage 1D of the Port Burwell Storm Sewer System. CARRIED 2018 Council Minutes June 21, 2018 Council recessed at 7:55 p.m. and reconvened at 8:00 p.m. for the Drainage Public Meeting. 12. BY-LAWS A. By-Law No. 2018-056 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Tollgate Road Municipal Drain (This by-law follows the recommendation made in Report DS-35/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Court of Revision of June 7, 2018) (Third and Final Reading) B. By-Law No. Z677-2018 Being a by-law to further amend By-Law No. Z456-2003, Baldwin (This by-law follows the recommendation made in Report DS-46/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of June 21, 2018) C. By-Law No. Z678-2018 Being a by-law to further amend By-Law No. Z456-2003, Deplancke (This by-law follows the recommendation made in Report DS-47-18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of June 21, 2018) D. By-Law No. 2018-072 Being a by-law to authorize the execution of a Development Agreement between Gary and Sandra Parker and the Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-39/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of June 7, 2018) E. By-Law No. 2018-074 Being a by-law to repeal Township of Bayham By-Law No. 1914 and No. 2385 F. By-Law No. 2018-073 Being a by-law to adopt Official Plan Amendment No. 23 regarding amendments to policy and mapping changes associated in the Five Year Official Plan Review (This by-law follows the recommendation made in Report DS-48/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of June 21, 2018) G. By-Law 2018-076 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Vienna Line Municipal Drain (This by-law follows the recommendation in Report DS-49/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of June 21, 2018) (First and Second Reading only) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Law No. 2018-056 be read a third time and finally passed; AND THAT By-Law No. 2018-076 be received for information; AND THAT By-Laws No. Z677-2018, Z678-2018, 2018-072, 2018-073 as amended and 2018-074 be read a first, second and third time and finally passed. CARRIED 2018 Council Minutes June 21, 2018 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-075 Being a by-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Confirming By-Law No. 2018-075 be read a first, second and third time and finally passed CARRIED 16. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:25 p.m. CARRIED MAYOR L RK