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Home My WebLink AboutMay 17, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 17 2018 7:00 p.m. 6:00 p.m. — Public Meeting — Lakeshore Line 7:30 p.m. — Public Meeting — Planning/Zoning A. Baldwin B. Parker 8:00 p.m. —Committee of Adjustment—Wall PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Deputy Mayor Southwick declared a pecuniary interest & general nature thereof in Item 11.1.1- B as he has a contractual agreement with Flock and Field Farms and advised he would not take part in discussion or vote on the item. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Environmental Defence Press Release re Municipality of Bayham — Port Burwell East Beach 2018 Blue Flag Beach added as Item 11.1.1-F 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 2018 Council Minutes May 17, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 3, 2018 B. Court of Revision Alward Municipal Drain held May 3, 2018 C. Court of Revision Fernley Drain Improvements held May 3, 2018 D. Public Meeting Tollgate Road Drain held May 3, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held May 3, 2018, Court of Revision Alward Municipal Drain held May 3, 2018, Court of Revision Fernley Drain Improvements held May 3, 2018 and Public Meeting Tollgate Road Drain dated May 3, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting concerning a proposed zoning by-law amendment— Baldwin B. Notice of Public Meeting concerning a proposed zoning by-law amendment— Parker C. Notice of Public Meeting concerning a proposed Minor Variance —Wall D. Notice of Public Meeting concerning the Five Year Official Plan Review in the Municipality of Bayham Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier 2018 Council Minutes May 17, 2018 THAT correspondence items 10.1.1-A— 10.1.1-D be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Education Pupil Accommodation Review Guideline B. Tom Manley re removal of trees from edge of Csinos Road C. Town of Lakeshore re Renovation and/or Demolition of all buildings containing hazardous materials D. Long Point Region Conservation Authority Board of Directors minutes of April 4, 2018 E. Minister of Seniors Affairs re Seniors' Month F. Environmental Defence Press Release re Municipality of Bayham — Port Burwell East Beach 2018 Blue Flag Beach Deputy Mayor Southwick declared a pecuniary interest & general nature thereof in Item 11.1.1-B as he has a contractual agreement with Flock and Field Farms and advised he would not take part in discussion or vote on the item. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Kristi Rockley re New Sign By-Law No. 2017-116 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence from Kristi Rockley re New Sign By-Law No. 2017-116 be received for information; AND THAT staff be directed to send correspondence to Kristi Rockley outlining provisions of the sign by-law clarifying the regulatory regime of the same. 2018 Council Minutes May 17, 2018 CARRIED B. Port Burwell-Bayham Horticultural Society re cement planters in Port Burwell Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence from Port Burwell-Bayham Horticultural Society re cement planters in Port Burwell be received for information; AND THAT the Municipality of Bayham maintain the current level of service with regards to watering community flowers; AND THAT the Port Burwell-Bayham Horticultural Society be requested to provide a map of locations where planters are to be relocated so staff may schedule the same. CARRIED Council recessed from the regular meeting at 7:17 p.m. and reconvened at 7:28 p.m. 11.2 Reports to Council 12. BY-LAWS A. By-Law No. 2018-058 Being a by-law to amend By-Law No. 2016-108 a by-law to authorize the execution of an operating and maintenance lease agreement between the Municipality of Bayham and Straffordville Hall Foundation (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) B. By-Law No. 2018-059 Being a by-law to amend By-Law No. 2015-080 a by-law to authorize the execution of an employment agreement between the Municipality of Bayham and Jacqueline B. Ringland for Facility and Community Centre Management (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) C. By-Law No. 2018-060 Being a by-law to amend By-Law No. 2015-100 a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of Janitorial Services (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) D. By-Law No. 2018-061 Being a by-law to stop up, close and convey part of the road allowance known as Lakeshore Line from Clarke Road to Elgin County Road 55 on a yet to be registered plan (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier 2018 Council Minutes May 17, 2018 THAT By-Laws No. 2018-058, 2018-059, 2018-060 and 2018-061 be read a first, second and third time and finally passed. CARRIED Council recessed from the regular meeting at 7:30 p.m. for the public planning meetings and reconvened at 7:57 p.m. 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-062 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Confirming By-Law No. 2018-062 be a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:59 p.m. CARRIED ,ed/RK