HomeMy WebLinkAboutMay 03, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, May 3, 2018 •
7:00 p.m.
8:00 p.m. — Court of Revision —Alward Municipal Drain
8:00 p.m. —Court of Revision Fernley Municipal Drain
8:00 p.m. — Public Meeting —Tollgate Road Drain
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Port Burwell Historical Society re Wheelhouse Project official sod-breaking added as
Item 11.1.1-L
4. ANNOUNCEMENTS
None
5. DELEGATIONS
None
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held April 19, 2018
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the minutes of the Regular Meeting held April 19, 2018 be adopted.
CARRIED
2018 Council Minutes May 3, 2018
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Court of Revision re Alward Municipal Drain
B. Notice of Court of Revision re Fernley Municipal Drain
C. Notice of Public Meeting re Tollgate Road Municipal Drain
D. Notice of Passing of Zoning By-Law Z674-2018 re Lighthouse Gospel Church Trustees
E. Notice of Passing of Zoning By-Law Z675-2018 re Wouters
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1-A— 10.1.1-E be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Notice of Nomination for Municipal Office
B. Notice of Nomination for District School Board Offices
C. Notice re Appointments to the Elgin Election Joint Compliance Audit Committee
D. Ministry of Agriculture, Food and Rural Affairs re 2018 Premier's Award for the Agri-Food
Innovation Excellence
2018 Council Minutes May 3, 2018
E. Ministry of Citizenship and Immigration re Champion of Diversity Award
F. Town of Amherstburg re Offering School Property to Municipalities
G. Temporary Road Closure Notice re Clarke Road
H. Temporary Road Closure Notice re Lakeshore Line
I. Notice re Proposed Closure of Lakeshore Line from Clarke Road to Elgin County Road 55
J. Notice re Proposed Conveyance of Land
K. Lakeshore Line Erosion Response Strategy
L. Port Burwell Historical Society re Wheelhouse Project official sod-breaking
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A— 11.1.1-L be received for information.
CARRIED
11.1.2 Requiring Action
A. Straffordville 2018 Grade 8 Graduation Parents Committee re graduation ceremony and
dance
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT correspondence from Straffordville 2018 Grade 8 Graduation Parents Committee be
received for information;
AND THAT staff be directed to advise the Parents Committee they will be required to pay
the Community Partner rate for hall rental.
CARRIED
B. Straffordville Hall Foundation re Operating and Maintenance Lease Agreement
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence from Straffordville Hall Foundation be received for information;
AND THAT Council direct staff to bring forward by-laws for Council consideration to
authorize the amendment of existing by-laws and agreements scope of services to
implement the service alterations proposed by the Straffordville Hall Foundation as
follows:
2018 Council Minutes May 3, 2018
i. By-law No 2016-108, being a by-law to authorize the execution of an Operating and
Maintenance Lease Agreement (Agreement No. 0608)for the Straffordville
Community Centre with the Straffordville Hall Foundation.
ii. By-law No. 2015-080, being a by-law to authorize the execution of a Facility Manager
Agreement (Agreement No. 0506) with Jackie Ringland;
iii. By-law No. 2015-100, being a by-law to authorize the execution of a Janitorial
Services Agreement (Agreement No. 0560) with Ramona Peidl;
CARRIED
11.2 Reports to Council
A. Report TR-09/18 by Lorne James, Treasurer re 2018 Q1 Variance Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report TR-09/18 re 2018 Q1 Variance Report be received for information.
CARRIED
12. BY-LAWS
A. By-Law No. 2018-056 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Tollgate Road Municipal Drain
(This by-law follows the recommendation in Report DS-33/18 by Bill Knifton, Chief Building
Official I Drainage Superintendent during the Public Meeting of May 3, 2018) First and
Second Reading Only.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Provisional By-Law No. 2018-056 be read a first and second time only.
CARRIED
13. UNFINISHED BUSINESS
None
14. OTHER BUSINESS
A. Notice to consider By-law to close Lakeshore Line, pursuant to By-Law No. 2007-121, the
Notice By-law
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Other Business Item No. 14-A be received for information;
AND THAT pursuant to the Notice By-law No. 2017-121 Council acknowledge the
consideration of a By-law to close Lakeshore Line from Clarke road to Elgin County Road 55
at the May 17, 2018 meeting of Council.
CARRIED
2018 Council Minutes May 3, 2018
Council recessed for a break at 7:12 p.m. and reconvened for the public meetings at 8:00 p.m.
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-057 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Confirming By-Law No. 2018-057 be a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned at 8:19 p.m.
CARRIED
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