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Home My WebLink AboutMay 17, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 17 2018 7:00 p.m. 6:00 p.m. — Public Meeting — Lakeshore Line 7:30 p.m. — Public Meeting — Planning/Zoning A. Baldwin B. Parker 8:00 p.m. — Committee of Adjustment -Wall 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 3, 2018 B. Court of Revision Alward Municipal Drain held May 3, 2018 C. Court of Revision Fernley Drain Improvements held May 3, 2018 D. Public Meeting Tollgate Road Drain held May 3, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2018 Council Agenda May 17, 2018 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting concerning a proposed zoning by-law amendment— Baldwin B. Notice of Public Meeting concerning a proposed zoning by-law amendment— Parker C. Notice of Public Meeting concerning a proposed Minor Variance —Wall D. Notice of Public Meeting concerning the Five Year Official Plan Review in the Municipality of Bayham 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Education Pupil Accommodation Review Guideline B. Tom Manley re removal of trees from edge of Csinos Road C. Town of Lakeshore re Renovation and/or Demolition of all buildings containing hazardous materials D. Long Point Region Conservation Authority Board of Directors minutes of April 4, 2018 E. Minister of Seniors Affairs re Seniors' Month 11.1.2 Requiring Action A. Kristi Rockley re New Sign By-Law No. 2017-116 B. Port Burwell-Bayham Horticultural Society re cement planters in Port Burwell 11.2 Reports to Council 12. BY-LAWS A. By-Law No. 2018-058 Being a by-law to amend By-Law No. 2016-108 a by-law to authorize the execution of an operating and maintenance lease agreement between the Municipality of Bayham and Straffordville Hall Foundation (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) 2018 Council Agenda May 17, 2018 B. By-Law No. 2018-059 Being a by-law to amend By-Law No. 2015-080 a by-law to authorize the execution of an employment agreement between the Municipality of Bayham and Jacqueline B. Ringland for Facility and Community Centre Management (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) C. By-Law No. 2018-060 Being a by-law to amend By-Law No. 2015-100 a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of Janitorial Services (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) D. By-Law No. 2018-061 Being a by-law to stop up, close and convey part of the road allowance known as Lakeshore Line from Clarke Road to Elgin County Road 55 on a yet to be registered plan (This by-law follows the resolution of Council during the regular meeting of May 3, 2018) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-062 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 3, 2018 7:00 p.m. 8:00 p.m. — Court of Revision — Alward Municipal Drain 8:00 p.m. — Court of Revision Fernley Municipal Drain 8:00 p.m. — Public Meeting —Tollgate Road Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Port Burwell Historical Society re Wheelhouse Project official sod-breaking added as Item 11.1.1-L 4. ANNOUNCEMENTS None 5. DELEGATIONS None 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 19, 2018 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the Regular Meeting held April 19, 2018 be adopted. CARRIED 2018 Council Minutes May 3, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Court of Revision re Alward Municipal Drain B. Notice of Court of Revision re Fernley Municipal Drain C. Notice of Public Meeting re Tollgate Road Municipal Drain D. Notice of Passing of Zoning By-Law Z674-2018 re Lighthouse Gospel Church Trustees E. Notice of Passing of Zoning By-Law Z675-2018 re Wouters Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Nomination for Municipal Office B. Notice of Nomination for District School Board Offices C. Notice re Appointments to the Elgin Election Joint Compliance Audit Committee D. Ministry of Agriculture, Food and Rural Affairs re 2018 Premier's Award for the Agri-Food Innovation Excellence 2018 Council Minutes May 3, 2018 E. Ministry of Citizenship and Immigration re Champion of Diversity Award F. Town of Amherstburg re Offering School Property to Municipalities G. Temporary Road Closure Notice re Clarke Road H. Temporary Road Closure Notice re Lakeshore Line I. Notice re Proposed Closure of Lakeshore Line from Clarke Road to Elgin County Road 55 J. Notice re Proposed Conveyance of Land K. Lakeshore Line Erosion Response Strategy L. Port Burwell Historical Society re Wheelhouse Project official sod-breaking Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-L be received for information. CARRIED 11.1.2 Requiring Action A. Straffordville 2018 Grade 8 Graduation Parents Committee re graduation ceremony and dance Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence from Straffordville 2018 Grade 8 Graduation Parents Committee be received for information; AND THAT staff be directed to advise the Parents Committee they will be required to pay the Community Partner rate for hall rental. CARRIED B. Straffordville Hall Foundation re Operating and Maintenance Lease Agreement Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence from Straffordville Hall Foundation be received for information; AND THAT Council direct staff to bring forward by-laws for Council consideration to authorize the amendment of existing by-laws and agreements scope of services to implement the service alterations proposed by the Straffordville Hall Foundation as follows: 2018 Council Minutes May 3, 2018 i. By-law No 2016-108, being a by-law to authorize the execution of an Operating and Maintenance Lease Agreement (Agreement No. 0608) for the Straffordville Community Centre with the Straffordville Hall Foundation. ii. By-law No. 2015-080, being a by-law to authorize the execution of a Facility Manager Agreement (Agreement No. 0506) with Jackie Ringland; iii. By-law No. 2015-100, being a by-law to authorize the execution of a Janitorial Services Agreement (Agreement No. 0560) with Ramona Peidl; CARRIED 11.2 Reports to Council A. Report TR-09/18 by Lorne James, Treasurer re 2018 Q1 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report TR-09/18 re 2018 Q1 Variance Report be received for information. CARRIED 12. BY-LAWS A. By-Law No. 2018-056 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Tollgate Road Municipal Drain (This by-law follows the recommendation in Report DS-33/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of May 3, 2018) First and Second Reading Only. Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Provisional By-Law No. 2018-056 be read a first and second time only. CARRIED 13. UNFINISHED BUSINESS None 14. OTHER BUSINESS A. Notice to consider By-law to close Lakeshore Line, pursuant to By-Law No. 2007-121, the Notice By-law Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Other Business Item No. 14-A be received for information; AND THAT pursuant to the Notice By-law No. 2017-121 Council acknowledge the consideration of a By-law to close Lakeshore Line from Clarke road to Elgin County Road 55 at the May 17, 2018 meeting of Council. CARRIED 2018 Council Minutes May 3, 2018 Council recessed for a break at 7:12 p.m. and reconvened for the public meetings at 8:00 p.m. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-057 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Confirming By-Law No. 2018-057 be a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:19 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 3, 2018 8:00 p.m. — Court of Revision Alward Municipal Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:00 p.m. and asked those in attendance for the Court of Revision regarding the Alward Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Alward Street Drain Court of Revision Notice Pursuant to Section 46 of the Drainage Act the purpose of the Court of Revision is to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#217145 dated January 19, 2018 and revised March 5, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-27/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Alward Street Drain Court of Revision Chief Building Official I Drainage Superintendent B. Knifton advised no appeals had been received. 2018 Court of Revision Minutes May 3, 2018 Alward Municipal Drain 5. PUBLIC PARTICIPATION None. 6. DISPOSITION Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Court of Revision for the Alward Municipal Drain hereby confirms the assessments as per the Engineer's Report# 217145 dated January 19, 2018 and revised March 5, 2018. CARRIED 7. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Court of Revision for the Alward Municipal Drain be adjourned at 8:03 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 3, 2018 8:00 p.m. — Court of Revision Fernley Drain Improvements PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:04 p.m. and asked those in attendance for the Court of Revision regarding the Fernley Drain Improvements to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Fernley Drain Improvements Court of Revision Notice Pursuant to Section 46 of the Drainage Act the purpose of the Court of Revision is to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#216088 dated January 3, 2018 and revised March 5, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-28/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Fernley Drain Improvements Court of Revision Chief Building Official I Drainage Superintendent B. Knifton advised one written appeal had been received. John Spriet outlined the changes made to the design as well as how the assessment was determined. 2018 Court of Revision Minutes May 3, 2018 Fernley Drain Improvements 5. PUBLIC PARTICIPATION None. 6. DISPOSITION Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-28/18 re Fernley Drain Improvements Court of Revision be received for information; AND THAT the Court of Revision acknowledge the appeal received from Harry Broughton regarding his assessment being too high; AND THAT the Court of Revision for the Fernley Municipal Drain hereby confirms the assessments as per the Engineer's Report# 216088 dated January 3, 2018 and revised March 5, 2018. CARRIED 7. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Court of Revision for the Fernley Drain Improvements be adjourned at 8:11 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 3, 2018 8:00 p.m. —Tollgate Road Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:12 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Tollgate Road Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Tollgate Road Municipal Drain Public Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider the proposed reconstruction of the drainage as outlined in the Tollgate Road Municipal Drain Engineer's Report#213140 dated April 2, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-33/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Tollgate Road Drain Chief Building Official I Drainage B. Knifton advised no appeals had been received. 2018 Public Meeting Minutes May 3, 2018 Tollgate Road Municipal Drain 5. ENGINEERS REMARKS John Spriet provided overview of the reason for the petition and the proposed design of the drain. 6. PUBLIC PARTICIPATION None. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213140 dated April 2, 2018, referred to as the "Tollgate Road Drain" report; AND THAT Provisional By-law#2018-056 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of June 7, 2018 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-law will be considered during the regular meeting. The Regular Meeting will now reconvene at 8:17 p.m. MAYOR CLERK .$XYHA.i,. NOTICE OF A PUBLIC MEETING 4CONCERNING A PROPOSED ' ZONING BY-LAW AMENDMENT 4.IIP. � IN THE MUNICIPALITY OF BAYHAM pportunity-wo " APPLICANT: CHARLES AND MARLENE BALDWIN TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 17th, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning regulations on the 15.8 ha (39 acres) retained lot from an Agricultural (A1) zone to a Site-specific Agricultural (A1-XX) zone and on the 11.5 ha (28 acres) severed lot from Agricultural (A1)zone to an Agricultural (Al-A)zone in Zoning By-law Z456-2003. The severed lands will be merged with the abutting lands to the west as a condition of consent application E73/17. The subject lands are located on the south side of Bayham Drive, south of Talbot Line known as 14077 Bayham Drive. THE EFFECT of this By-law will be to fulfil two conditions of the consent. Firstly, to change the severed lands to a zone consistent with the merged parcel to the west and secondly to recognize the reduced lot area of the retained parcel. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of April 2018. KEY MAP Margaret Underhill Deputy Clerk/ Planning Coordinator MUNICIPALITY OF BAYHAM Municipality of Bayham ,v P.O. Box 160, 56169 Heritage Line 6� Straffordville, ON, NOJ 1Y0 t/' [ T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(bavham.on.ca W: www.bavham.on.ca ' a SUBJECT LANDS I1 / I I' / f • ec Sub J la vAd..5 'UR11 It '6901 as \ EEN LINE ,A\� € LL " _�CARS litiV IJN ililtra r. ''''':'ii:. ....-- _ 46 ORINTH • f= 5-: V} �EST LIN� v LE% r � 5502.5 I`� r . z 0 8775 �fj / .i°_ ^ u 0 :i.:ii _ -ORTH 04, EDEN LINE < 0\; 0 . y J!_,i. _ HALL 57024 U \;S?� z 1;!0i — SHADv EDEN 52637 r �:' NE i S7g7S l W V.-, = ' vIDG£ 0 i ESL• �'.OTTERGATE LINE B UNe z NU ALDWIN -s- NE: rn APLE r. 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TVNLIGNHLLONBS?g21 1 5'828u 52667O Tl60 Ili iii 0 0 ACINm o0W. c680 ,...,A, J ¢ \\ O El wm H ? ° sg/IJP4 0 0 F o PROVINCIAL' ® '.\m 5jS2g PARK Q f- L NKeSN 3 PeRT BURWELL e, GRe ...,.,:.... ...:.:. ,,.,.......•+K...w,.e ,,,....r.u..n+Mr+warn7uw�u,,.4,p„ .:ux^^4s+; 'o±.w ,.:=+w,o, .n...snw. 'k'Tj°'""i`IXS':'. >. .:'. ,- .x ..,....,.... W ..... voXYHA., NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT •11" IN THE MUNICIPALITY OF BAYHAM PPortunity I5Y°qty APPLICANT: GARY AND SANDRA PARKER TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 17, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 and Section 39 of the PLANNING ACT. THE PURPOSE of this By-law is to temporarily change the zoning regulations on a 6,920 m2 (1.7 acres) parcel from Agricultural (A1) Zone to a combined Agricultural and Temporary (A1/T2-XX) Zone to permit a garden suite, in the form of a one storey mobile home unit, for a period not to exceed ten (10) years in Zoning By-law Z456-2003. The subject lands are located on the north side of Ridge Line, east of Plank Road known as 11301 Ridge Line. THE EFFECT of this By-law will be to allow for the installation of a temporary residence on the subject lands exclusively for the care of an elderly parent for a period not exceeding 10 years. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of April 2018. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill 7 c•>/ Deputy Clerk/Planning Coordinator — C/" Municipality of Bayham — --__ 56169 Heritage Line, PO Box 160 / Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(a),bayham.on.ca W: www.bayham.on.ca SUBJECT LANDS -- -' ; / r \) 7 \---I--- . 'l . . 'v 66001 i"4, 1'I'tREENLINE o Iii%l - ° il k 53868 46 ORINTH O -:CARSOs../..(:).2.1-.../NE. meq',lti1 "ESTLIN pI `'Pi ci; - rs SE y r _ 5,O ''i'., s:, j'xJ €` 4x Z �'i. / aFi B tly 4yV' tom_ 0 ^a. W .: I;;.iii rHAOLRLTH p<' =low u. 0%.,,; O5A 52637 r F' SHADY EDEN /aiftil S1 LA rl •(FJ is �,O ERG WIN n RtDiZ€_i a= ATE LINE BgLD L\rEN = LINE rnAPLE GROVE, lii pii. 0 i 46 Z LINE rn„y\ a 1:5E'4''N'''.:.:1.11{.....-----'1- ,,,o1,!, m 53 • �� @ Op o 0 5-307., q\--�G1 q<<LINE p yOWEY LINE 'i .[i'• a 4 p j'• .7.` !0 58336 _ trl _ Niall JN i W J a ° . IP RAFF ' 'DVI LE o I p a w p LINE ae. x L O 54>CkSON Q O __P ERS i� 5239£ Mts_ O. tr 0> CINE (� iip, ::,ii.a. 52647 iiiiJA 0 r ,) r.11,_1. 4‘..` E i.� iliEl . : I CO R , 55250 A .¢ ill' �� O i ya c CTO/ YS O U ¢52651 ,4No JO R )53481 N Z ' p Z w^ K 0;; ; Z 0 (5 U Iif, p ii =U` Q a J 5654E v Iii MCQU W D m �m O Vim,_.^E`�� G ¢ i2 348 IN C/NEG A, O d� gg3g5 52521 U )� � '5558 rn 43: • \\ _ OD. • ' f eN � NA .527> C7N �CTS � HTINB I:� m - UNE NLAKEVIEW rim ¢ ( 5>2 . N o ° oVIENNA 8 9 �. 32661 0 Cr I . iti .•349O 3 S4 Z i648b0 iii ii di Is IX NN�C C/NE • is kAR'..p,6 w O m Jp thy, e 5>82g _ ` \ • F , 0 O CC \� SY EN 02 Ers 4/i so9� FR/EO p CIN O tgo / m O7 111 11 PROVINCIALw PARKw S8 F LAk 28 PART $URWELL c,NFEsyoRe • 2y ?r�i vo, YHA AI „►,.,,� NOTICE OF A PUBLIC MEETING L �►' CONCERNING A PROPOSED MINOR VARIANCE o fr� IN THE MUNICIPALITY OF BAYHAM { ApOrtunity Ise°s APPLICANT: ABE AND CHARLOTTE WALL TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-04/18). TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday May 17th, 2018 at 8:00 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from the Zoning By-law regulations Section 24.6 for front yard depth of 10.6 m (35 feet) whereas 15.0 m (49 feet) is the required minimum; Section 24.8 for rear yard depth of 0.6 m (2 feet) whereas 4.0 m (13 feet) is the required minimum; Section 4.22.1 b) for setback from the centre line of the right-of-way of a County road of 20.0 m (65 feet) whereas 26.0 m (85 feet) is the required minimum; and Section 4.32.2 parking required for a nursing home of six (6) spaces whereas ten (10) spaces are required. The variance is needed to permit a rest home in the Institutional (I) Zone in an existing building located on the east side of Plank Road and north side of First Street known as 9344 Plank Road. THE EFFECT will be to recognize the setback deficiencies for the existing building and existing parking deficiency. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 27th day of April 2018. KEY MAP MUNICIPALITY OF BAYHAM 7 L_ 1r11 Margaret Underhill r _._I Deputy Clerk / Planning Coordinator 1 Municipality of Bayham 11 P.O. Box 160, 56169 Heritage Line is' I Straffordville, ON, NOJ 1Y0 4 I T: 519-866-5521 Ext. 222 SUBJECT LANDS F: 519-866-3884 E: munderhilI bayham.on.ca • W: www.bayham.on.ca lar ---- I F I Village of Straffordville c i til :.gR � 5660; - t illfkiVitor, i!O iii �s,,.,� "-- ">rGREEN LINEN- :yyey� .;'.. -Ti c 3 ��— o�ESTLINE c O55025 an /r.. �cAR ::::NE c - min 58275\ / ❑l 5 o c'o ' Q "367 O 2 J V.ECC ._.. y^� ORTH ^.rG EDEN LINE ¢ \ < IN y°' HALL - ., O� yy� -.1€i:3; i 57024 0 I �.,::4101- iii.ilii — SHADY EDEN In - 52637 .I ,. •NE L" ,. ' RMON• S>8> Zi '- ESL, OTTERGgTELINE BgLDW1N u RIDGE-NE S • 3 N I ilidil LINE ROVE e i. Z UNE m, L . 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OF p coT/A C N mom' Ego > ❑ T ONN�CVNF i A • N \J O Y p 57 --_--,___..- • m Q a 82g O . I ,��.M�' ~ °z ❑ 6 CEN : m ` 6) < 091 FR/F ❑ ®13 PROVINCIAL', O O CINE PARK Li. 6>828i - t- LIN : 3 PART BURWELL' --.: "" Cy 54 s.,9 ""',N .'. a.. �:;„.,x., s _ s_, ...wen,.".w , e. 0'....,„„„;:;,„„,,i.: r :b, ,, . ... Five Year Review v,AYH NOTICE OF A PUBLIC MEETING APi1 CONCERNING THE FIVE YEAR ' �, OFFICIAL PLAN REVIEW IN THE MUNICIPALITY OF BAYHAM PPortunity ise°O TAKE NOTICE that the Municipality of Bayham is considering an amendment to its Official Plan as part of a mandatory five year comprehensive review of its Official Plan. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday June 21St, 2018 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider the Five Year Official Plan Review under Section 26 of the PLANNING ACT. THE PURPOSE of the public meeting will be for Municipal Council to hear and consider public comments related to the proposed draft Official Plan policies prepared as part of the Five-Year Official Plan Review. There will be a presentation on the draft policies by the Municipal planning consultant at the beginning of the meeting followed by public and stakeholder opportunity to formally address Council regarding the proposed amendments. Written comments will be received for consideration up until the time of the public meeting. The draft amendments and background report are posted on the Municipal website, www.bayham.on.ca. The proposed Five-Year Official Plan amendment will ensure the Official Plan of the Municipality of Bayham is up-to-date; has regard to matters of Provincial interest; is consistent with the Provincial Policy Statement 2014; is consistent with the Elgin County Official Plan; and ensures the policies and map schedules continue to address local land use planning priorities and changing community needs, as well as other site-specific issues which will affect certain land uses and/or areas of the Municipality. No key map is provided as the proposed amendment applies to the entire Municipality. THE EFFECT of this meeting will be to finalize amendments for Council adoption of the Five-Year Official Plan Draft Amendment document for application to the County of Elgin for approval. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Official Plan is adopted, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Local Planning Appeals Tribunal. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the proposed Official Plan is adopted, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there is reasonable grounds to add the person or public body as a party. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office, 56169 Heritage Line, Straffordville Ontario. DATED at the Municipality of Bayham this 16th day of May 2018. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Ontario MINISTRY OF EDUCATION PUPIL ACCOMMODATION REVIEW GUIDELINE April 2018 TABLE OF CONTENTS PREAMBLE I. PURPOSE II. INTRODUCTION III. GUIDING PRINCIPLES IV. SCHOOL BOARD ACCOMMODATION REVIEW POLICIES V. SCHOOL BOARD PLANNING PRIOR TO AN ACCOMMODATION REVIEW VI. ESTABLISHING AN ACCOMMODATION REVIEW VII. THE ACCOMMODATION REVIEW COMMITTEE VIII. SCHOOL INFORMATION PROFILE IX. CONSULTATION WITH LOCAL MUNICIPAL GOVERNMENTS X. PUBLIC MEETINGS XI. COMPLETING THE ACCOMODATION REVIEW XII. TRANSITION PLANNING XIII. TIMELINES FOR THE ACCOMMODATION REVIEW PROCESS XIV. MODIFIED ACCOMMODATION REVIEW PROCESS XV. ADMINISTRATIVE REVIEW PROCESS XVI. EXEMPTIONS XVII. DEFINITIONS APPENDIX A -ADMINISTRATIVE REVIEW PETITION TEMPLATE 2 PREAMBLE School boards are responsible for managing their school capital assets in an effective manner. They must respond to changing demographics and program needs while being cognizant of the impacts of their decisions on student programming and well-being, school board resources and the local community. One aspect of a school board's capital and accommodation planning is reviewing schools that have underutilized space. These are schools where the student capacity of the school is greater than the number of students enrolled. When a school board identifies a school that is projected to have long-term excess space, a school board would typically look at a number of options such as: • moving attendance boundaries and programs to balance enrolment between over and underutilized schools; • offering to lease underutilized space within a school to a coterminous school board; • finding community partners who can pay the full cost of operating the underutilized space; and/or • decommissioning or demolishing a section of the school that is not required for student use to reduce operating costs. If none of these options are deemed viable by a school board, the board may determine that a pupil accommodation review process take place which could lead to possible school consolidations and closures. These decisions are made within the context of supporting the school board's student achievement and well- being strategy and to make the most effective use of its school buildings and funding. The Ministry of Education expects school boards to work with their community partners when undertaking capital planning, including when a school board is beginning to develop options to address underutilized space in schools. The Ministry of Education's Community Planning and Partnerships Guideline (CPPG) outlines requirements for school boards to reach out to their local municipalities and other community partners to share planning related information and to explore potential partnership opportunities. The Pupil Accommodation Review Guideline (the "Guideline") builds upon the CPPG by providing requirements for school boards to share information with and seek feedback from their local municipalities and other community partners related to any pupil accommodation reviews a school board initiates. If a pupil accommodation review results in a school closure decision, a school board will then need to decide whether to declare that school as surplus, potentially leading to the future disposition (that is, sale or lease) of the property. These dispositions are governed by Ontario Regulation 444/98 — Disposition of Surplus Real Property. Alternately, a school board may decide to use a closed school for other school board purposes, or hold the property as a strategic long- 3 term asset of the school board due to a projected need for the facility in the future. Each school board decides when it is appropriate to review its strategic property holdings to determine if these properties are still required to be held or should be considered surplus to the school board's needs and considered for a future disposition. This document provides direction to school boards on one component of their capital planning - the pupil accommodation review process. It provides the minimum standards the province requires school boards to follow when undertaking a pupil accommodation review. It is important to note that school boards have flexibility to modify their pupil accommodation review policies to meet their local needs, and can develop policies that exceed the provincial minimum standards outlined in this document. I. PURPOSE The purpose of the Guideline is to provide a framework of minimum standards for school boards to undertake pupil accommodation reviews to determine the future of a school or group of schools. This Guideline ensures that where a decision is taken by a school board regarding the future of a school, that decision is made with the involvement of an informed local community and is based on a broad range of criteria regarding the quality of the learning experience for students. This Guideline is effective upon release and replaces the previous Guideline of March 2015. II. INTRODUCTION Ontario's school boards are responsible for deciding the most appropriate pupil accommodation arrangements for the delivery of their elementary and secondary programs. These decisions are made by school board trustees in the context of carrying out their primary responsibilities of fostering student achievement and well-being, and ensuring effective stewardship of school board resources. In some cases, to address changing student populations, this requires school boards to consider undertaking pupil accommodation reviews that may lead to school consolidations and closures. Under paragraph 26, subsection 8 (1) of the Education Act, the Minister of Education may issue guidelines with respect to school boards' school closure policies. III. GUIDING PRINCIPLES The Guideline has been established to align with the Ministry of Education's vision and as such, focuses on achieving excellence, ensuring equity, promoting well-being and enhancing public confidence. 4 All school board pupil accommodation review policies should be designed to align with these guiding principles. IV. SCHOOL BOARD ACCOMMODATION REVIEW POLICIES School boards are responsible for creating and implementing a policy to address pupil accommodation reviews to serve their local needs. School boards are required to consult with local communities prior to adopting or subsequently amending their pupil accommodation review policies. All pupil accommodation review policies must be clear in stipulating that the final decision regarding the future of a school or group of schools rests solely with the Board of Trustees. If the Board of Trustees votes to close a school or schools in accordance with their policy, the school board must provide clear timelines regarding the closure(s) and ensure that a transition plan is communicated to all affected school communities within the school board. It is important to note that this Guideline is intended as a minimum requirement for school boards in developing their policies. School boards are responsible for establishing and complying with their pupil accommodation review policies to serve their local needs. A copy of the school board's pupil accommodation review policy and the government's Pupil Accommodation Review Guideline are to be made available to the public as determined in the school board's policy, and posted on the school board's website. The Guideline recognizes that pupil accommodation reviews include a school or group of schools to facilitate the development of viable solutions for pupil accommodation that support the guiding principles. School board pupil accommodation review policies will include statements that encourage the sharing of relevant information as well as providing the opportunity for the public and affected school communities to be heard. The Ministry of Education recommends that, wherever possible, schools should only be subject to a pupil accommodation review once in a five-year period, unless there are circumstances determined by the school board, such as a significant change in enrolment. V. SCHOOL BOARD PLANNING PRIOR TO AN ACCOMMODATION REVIEW As described in the Community Planning and Partnerships Guideline, school boards must undertake long-term capital and accommodation planning, informed by any relevant information obtained from local municipal governments and other 5 community partners, which takes into consideration long-term enrolment projections and planning opportunities for the effective use of excess space in all area schools. School boards must document their efforts to obtain information from local municipal governments as well as other community partners that expressed an interest prior to the pupil accommodation review; and provide any relevant information from municipalities and other community partners as part of the initial staff report (see Section VI). VI. ESTABLISHING AN ACCOMMODATION REVIEW School boards may proceed to establish a pupil accommodation review only after undertaking the necessary assessment of long-term capital and accommodation planning options for the school(s). Initial Staff Report Prior to establishing a pupil accommodation review, the initial staff report to the Board of Trustees must contain a recommended scenario and at least two alternative scenarios, which could include the status quo, to address the accommodation issue(s). The initial staff report must also include information on actions taken by school board staff prior to establishing a pupil accommodation review process and supporting rationale as to any actions taken or not taken. Boards must use the ministry-approved template to write their initial staff reports. The recommended and alternative accommodation scenarios included in the initial staff report must address the following four impacts: • Impact on student programming; • Impact on student well-being; • Impact on school board resources; and • Impact on the local community. In addition, if at least one school that is eligible to receive support from the Rural and Northern Education Fund (RNEF) is included in a pupil accommodation review at any time, the initial staff report must address the following impact: • Impact on the local economy'. ' Boards must use the ministry-approved economic impact assessment template. 6 Boards should refer to section 5.6 (1) of Ontario Regulation 193/10— Restricted Purpose Revenues (0. Reg. 193/10) for a description of the location of the list of schools eligible for Rural and Northern Education Fund Allocation. The list of RNEF-eligible schools can be found here: http://edu.gov.on.ca/eng/funding/ If a school board has included a new school on the list through board motion, then the board should confirm that it has been included in the ministry's list of schools eligible for Rural and Northern Education Fund Allocation (as per O. Reg. 193/10) prior to the initial staff report to the Board of Trustees. School boards will have discretion to undertake economic impact assessments in other communities, if needed, however this will only be required if at least one RNEF-eligible school is included in a pupil accommodation review at any time. To support these impact analyses, the following factors should be included for each accommodation scenario: • summary of accommodation issue(s) for the school(s) under review; • where students would be accommodated; • if proposed changes to existing facility or facilities are required as a result of the pupil accommodation review; • identify any program changes as a result of the recommended and alternative scenarios; • how student transportation would be affected if changes take place; • if new capital investment is required as a result of the pupil accommodation review, how the school board intends to fund this, as well as a proposal on how students would be accommodated if funding does not become available; and • any relevant information obtained from municipalities and other community partners prior to the commencement of the pupil accommodation review, including any confirmed interest in using the underutilized space. Each recommended and alternative accommodation scenario must also include a timeline for implementation. The initial staff report and School Information Profiles (SIPs) (see Section VIII) will be made available to the public, as determined in the school board's policy, and posted on the school board's website following the decision to proceed with a pupil accommodation review by the Board of Trustees. School boards must ensure that individuals from the school(s) under review and the broader community are invited to participate in the pupil accommodation review consultation. At a minimum, the pupil accommodation review process must consist of the following methods of consultation: • Accommodation Review Committee (ARC) (see Section VII); 7 • consultation with municipal governments local to the affected school(s) (see Section IX); • public meetings (see Section X); and • public delegations (see Section XI). VII. THE ACCOMMODATION REVIEW COMMITTEE Role School boards must establish an ARC that represents the school(s) under review and acts as the official conduit for information shared between the school board and the school communities. The ARC may comment on the initial staff report and may, throughout the pupil accommodation review process, seek clarification of the initial staff report. The ARC may provide other accommodation scenarios than those in the initial staff report; however, it must include supporting rationale for any such scenario. The ARC members do not need to achieve consensus regarding the information provided to the Board of Trustees. The school board's staff resources assigned to the ARC are required to compile feedback from the ARC as well as the broader community in the Community Consultation section of the final staff report (see Section XI) to be presented to the Board of Trustees. Membership The membership of the ARC should include, at a minimum, parent/guardian representatives from each of the schools under review, chosen by their respective school communities. Where established by a school board's pupil accommodation review policy, there may also be the option to include students and representation from the broader community. For example, a school board's policy may include a requirement for specific representation from the First Nations, Metis, and Inuit communities. In addition, school board trustees may be ad hoc ARC members to monitor the ARC progress. Formation The ARC should be formed following the Board of Trustees' consideration of the initial staff report but prior to the first public meeting. The school board will invite ARC members from the school(s) under review to an orientation session that will describe the mandate, roles and responsibilities, and procedures of the ARC. 8 Terms of Reference School boards will provide the ARC with Terms of Reference that describe the ARC's mandate. The mandate will refer to the school board's education and accommodation objectives in undertaking the pupil accommodation review and reflect the school board's strategy for supporting student achievement and well- being. The Terms of Reference will also clearly outline the school board's expectations of the roles and responsibilities of the ARC; and describe the procedures of the ARC. At a minimum, the ARC will provide feedback on the initial staff report recommended and alternative scenarios. The Terms of Reference will outline the minimum number of working meetings of the ARC. Meetings of the Accommodation Review Committee The ARC will meet to review materials presented by school board staff. It is recommended that the ARC hold as many working meetings as is deemed necessary within the timelines established in their school board's pupil accommodation review policy. VIII. SCHOOL INFORMATION PROFILE School board staff are required to develop School Information Profiles (SIPs) as orientation documents to help the ARC and the community understand the context surrounding the decision to include the specific school(s) in a pupil accommodation review. The SIP provides an understanding of and familiarity with the facilities under review. The SIP is expected to include data for each of the following four considerations about the school(s) under review: • Impact on student programming; • Impact on student well-being; • Impact on school board resources; and • Impact on the local community. A SIP will be completed by school board staff for each of the schools under review. The following are the minimum data requirements and factors that are to be included in the SIP: • Facility Profile: o School name and address. 9 o Site plan and floor plan(s) (or space template) of the school with the date of school construction and any subsequent additions. o School attendance area (boundary) map. o Context map (or air photo) of the school indicating the existing land uses surrounding the school. o Planning map of the school with zoning, Official Plan or secondary plan land use designations. o Size of the school site (acres or hectares). o Building area (square feet or square metres). o Number of portable classrooms. o Number and type of instructional rooms as well as specialized classroom teaching spaces (e.g., science lab, tech shop, gymnasium, etc.). o Area of hard surfaced outdoor play area and/or green space, the number of play fields, and the presence of outdoor facilities (e.g., tracks, courts for basketball, tennis, etc.). o Ten-year history of major facility improvements (item and cost). o Projected five-year facility renewal needs of school (item and cost). o Current Facility Condition Index (FCI) with a definition of what the index represents. o A measure of proximity of the students to their existing school, and the average distance to the school for students. o Percentage of students that are and are not eligible for transportation under the school board policy, and the length of bus ride to the school (longest, shortest, and average length of bus ride times). o School utility costs (totals, per square foot, and per student). o Number of parking spaces on site at the school, an assessment of the adequacy of parking, and bus/car access and egress. o Measures that the school board has identified and/or addressed for accessibility of the school for students, staff, and the public with disabilities (i.e., barrier-free). o On-the-ground (OTG) capacity, and surplus/shortage of pupil places. • Instructional Profile: o Describe the number and type of teaching staff, non-teaching staff, support staff, itinerant staff, and administrative staff at the school. o Describe the course and program offerings at the school. o Describe the specialized service offerings at the school (e.g., cooperative placements, guidance counseling, etc.). o Current grade configuration of the school (e.g., junior kindergarten to Grade 6, junior kindergarten to Grade 12, etc.). o Current grade organization of the school (e.g., number of combined grades, etc.). o Number of out of area students. o Utilization factor/classroom usage. o Summary of five previous years' enrolment and 10-year enrolment projection by grade and program. 10 o Current extracurricular activities. • Other School Use Profile: o Current non-school programs or services resident at or co-located with the school as well as any revenue from these non-school programs or services and whether or not it is at full cost recovery. o Current facility partnerships as well as any revenue from the facility partnerships and whether or not it is at full cost recovery. o Community use of the school as well as any revenue from the community use of the school and whether or not it is at full cost recovery. o Availability of before and after school programs or services (e.g., child care) as well as any revenue from the before and after school programs and whether or not it is at full cost recovery. o Lease terms at the school as well as any revenue from the lease and whether or not it is at full cost recovery. o Description of the school's suitability for facility partnerships. School boards may introduce additional items that could be used to reflect local circumstances and priorities which may help to further understand the school(s) under review. Each school under review will have a SIP completed at the same point-in-time for comparison purposes. The Ministry of Education expects school boards to prepare SIPs that are complete and accurate, to the best of the school board's ability, prior to the commencement of a pupil accommodation review. While the ARC may request clarification about information provided in the SIP, it is not the role of the ARC to approve the SIP. IX. CONSULTATION WITH LOCAL MUNICIPAL GOVERNMENTS Following the Board of Trustees' approval to undertake a pupil accommodation review, school boards must invite affected single, lower and upper-tier municipalities as well as other community partners that expressed an interest prior to the pupil accommodation review to discuss and comment on the recommended and alternative scenarios in the school board's initial staff report. Invitations for this meeting will be sent to the elected Mayor, Chair, Warden, Reeve or equivalent, and to the Chief Administrative Officer, City Manager or equivalent for the affected single, lower and upper-tier municipalities. If the affected single, lower and upper-tier municipalities, as well as other community partners that expressed an interest prior to the pupil accommodation review, provide their response on the recommended and alternative accommodation scenarios in the school board's initial staff report before the final public meeting school boards must include this response in the final staff report. School boards will not be required to include responses received after the final 11 public meeting. School boards must provide them with advance notice of when the final public meeting is scheduled to take place. School boards must document their efforts to meet with the affected single, lower and upper-tier municipalities, as well as other community partners that expressed an interest prior to the pupil accommodation review; and provide any relevant information from this meeting as part of the final staff report to the Board of Trustees (see Section XI). X. PUBLIC MEETINGS Once a school board has received an initial staff report and has approved the initiation of a pupil accommodation review, the school board must arrange to hold a minimum of three public meetings for broader community consultation on the initial staff report. School boards are expected to provide facilitated public meetings to solicit broader community feedback on the recommended and alternative scenarios contained in the initial staff report. In addition to the required public meetings, school boards may use other methods to solicit community feedback. The public meetings are to be announced and advertised publicly by the school board through an appropriate range of media as determined by the school board. At a minimum, the first public meeting must include the following: • an overview of the ARC orientation session; • the initial staff report with recommended and alternative accommodation scenarios; and • a presentation of the SIPs. XI. COMPLETING THE ACCOMMODATION REVIEW Final Staff Report At the conclusion of the pupil accommodation review process, school board staff will submit a final staff report to the Board of Trustees which must be available to the public as determined in the school board's policy, and posted on the school board's website. The final staff report must include: • A Community Consultation section that contains feedback from the ARC and all public consultations as well as any relevant information obtained 12 from municipalities and other community partners prior to and during the pupil accommodation review.' • A section that summarizes secondary school student feedback for pupil accommodation reviews involving one or more secondary schools. School boards will determine how best to involve secondary school students in the pupil accommodation review process, to promote their voice and ensure their well-being. Potential options could include a dedicated meeting for students or an online tool for students to submit anonymous feedback. School boards could also determine whether to include feedback from elementary students in this section. School board staff may choose to amend their recommended and alternative accommodation scenarios included in the initial staff report. However, if a new school closure2 is introduced as part of any recommended or alternative scenario in the final staff report, then an additional public meeting must be held no fewer than 20 business days from the posting of the final staff report. School board staff will compile feedback from this additional public meeting, which will be presented to the Board of Trustees as part of the final staff report. The recommended and alternative scenarios must also include a proposed accommodation plan, prepared for the decision of the Board of Trustees, which contains a timeline for implementation. ' Community partners may use the ministry-approved template to engage boards with proposed alternatives to closures and proposals for community use of schools. 2 Refer to Section XVI. EXEMPTIONS. 13 Delegations to the Board of Trustees Meeting Once school board staff submits the final staff report to the Board of Trustees, the school board must allow an opportunity for members of the public to provide feedback on the final staff report through public delegations to the Board of Trustees. Notice of the public delegation opportunities will be provided based on school board policy. After the public delegations, school board staff will compile feedback from the public delegations which will be presented to the Board of Trustees with the final staff report. Decision of the Board of Trustees The Board of Trustees will be provided with the final staff report, including the compiled feedback from the public delegations, when making its final decision regarding the pupil accommodation review. The Board of Trustees has the discretion to approve the recommendation(s) of the final staff report as presented, modify the recommendation(s) of the final staff report, or to approve a different outcome. The Ministry encourages school boards not to make final pupil accommodation review decisions during the summer holiday period (typically from July 1 to the day after Labour Day). XII. TRANSITION PLANNING The transition of students should be carried out in consultation with parents/guardians and staff. Following the decision to consolidate and/or close a school, the school board is expected to establish a separate committee to address the transition for students and staff. XIII. TIMELINES FOR THE ACCOMMODATION REVIEW PROCESS The pupil accommodation review process must comply with the following minimum timelines: • Following the date of the Board of Trustees' approval to conduct a pupil accommodation review, the school board will provide written notice of the Board of Trustees' decision within 5 business days to each of the elected Mayors, Chairs, Wardens, Reeves or equivalent and to the Chief Administrative Officers, City Managers, or equivalent of the affected single, lower and upper-tier municipalities, other community partners that expressed an interest prior to the pupil accommodation review; and 14 include an invitation for a meeting to discuss and comment on the recommended and alternative accommodation scenarios in the school board's initial staff report. School boards must also notify the Director(s) of Education of their coterminous school boards and the Ministry of Education through the office of the Assistant Deputy Minister of the Capital and Business Support Division. • The meeting between the school board, affected single, lower and upper- tier municipalities and other community partners that expressed an interest prior to the pupil accommodation review must be scheduled to take place before the first public meeting. • The affected single, lower and upper-tier municipalities, as well as other community partners that expressed an interest prior to the pupil accommodation review, should provide their response on the recommended and alternative accommodation scenarios in the school board's initial staff report before the final public meeting,otherwise school boards will not be required to include this response in the final staff report. • The Accommodation Review Committee (ARC) should be formed following the Board of Trustees' consideration of the initial staff report but prior to the first public meeting. An overview of the ARC orientation session must be included at the first public meeting. • Beginning with the date of the Board of Trustees' approval to conduct a pupil accommodation review, there must be no fewer than 40 business days before the first public meeting is held. • There must be a minimum period of 60 business days between the first and final public meetings. • The final staff report must be publicly posted no fewer than 10 business days after the final public meeting. • From the posting of the final staff report, there must be no fewer than 10 business days before the public delegations. • If a new school closure1 is introduced as part of any recommended or alternative accommodation scenario in the final staff report, then an additional public meeting must be held no fewer than 20 business days from the posting of the final staff report. • If there is an additional public meeting, there must be no fewer than 10 business days before the public delegations. • There must be no fewer than 10 business days between public delegations and the final decision of the Board of Trustees. ' Refer to Section XVI. EXEMPTIONS. 15 XIV. MODIFIED ACCOMMODATION REVIEW PROCESS In certain circumstances, where the potential pupil accommodation options available are deemed by the school board to be less complex and do not include one or more schools eligible to receive support from the ministry's Rural and Northern Education Fund (RNEF), school boards may find it appropriate to undertake a modified pupil accommodation review process. The Guideline permits a school board to include an optional modified pupil accommodation review process in its pupil accommodation review policy. A school board's pupil accommodation review policy must clearly outline the conditions where a modified pupil accommodation review process could be initiated by explicitly defining the factors that would allow the school board the option to conduct a modified pupil accommodation review process. The conditions for conducting a modified pupil accommodation review process are satisfying condition one and two or more of conditions two to five: 1. exclusion of any RNEF-eligible school in the pupil accommodation review; and, either 2. distance to the nearest available accommodation; or 3. utilization rate of the facility; or 4. number of students enrolled at the school; or 5. when a school board is planning the relocation (in any school year or over a number of school years) of a program, in which the enrolment constitutes more than or equal to 50% of the school's enrolment (this calculation is based on the enrolment at the time of the relocation, or the first phase of a relocation carried over a number of school years). School boards may consider additional factors that are defined in their pupil accommodation review policy to qualify for the modified pupil accommodation review process. Multiple factors may be developed by the school board to appropriately reflect varying conditions across the board (e.g., urban, rural, elementary panel, secondary panel, etc.). The Board of Trustees must approve these explicitly defined factors, after community consultation, in order to adopt a modified pupil accommodation review process as part of their school board's pupil accommodation review policy. The guiding principles of this Guideline apply to the modified pupil accommodation review process. Even when the criteria for a modified pupil accommodation review are met, a school board may choose to use the standard pupil accommodation review process. 16 Implementing the Modified Accommodation Review Process The initial staff report will explain the rationale for exempting the school(s) from the standard pupil accommodation review process, in accordance with the school board's pupil accommodation review policy. The initial staff report and SIPs must be made available to the public, as determined in the school board's policy, and posted on the school board's website. A public meeting will be announced and advertised through an appropriate range of media as determined by the school board. Following the public meeting, school board staff will submit a final staff report to the Board of Trustees which must be available to the public as determined in the school board's policy, and posted on the school board's website. However, if a new school closure1 is introduced as part of any recommended or alternative accommodation scenario in the final staff report, then an additional public meeting must be held no fewer than 20 business days from the posting of the final staff report. The final staff report must include: • A Community Consultation section that contains feedback from all public consultations as well as any relevant information obtained from municipalities and other community partners prior to and during the modified pupil accommodation review. • A section that summarizes secondary school student feedback for pupil accommodation reviews involving one or more secondary schools. School boards will determine how best to involve secondary school students in the pupil accommodation review process, to promote their voice and ensure their well-being. Options could include a dedicated meeting for students or an online tool for students to submit anonymous feedback. School boards could also determine whether to include feedback from elementary students in this section. Once school board staff submit the final staff report to the Board of Trustees, the school board must allow an opportunity for members of the public to provide feedback through public delegations to the Board of Trustees. Notice of the public delegation opportunities will be provided based on school board policy. ' Refer to Section XVI. EXEMPTIONS. 17 After the public delegations, school board staff will compile feedback from the public delegations which will be presented to the Board of Trustees with the final staff report. The Board of Trustees has the discretion to approve the recommendation(s) of the final staff report as presented, modify the recommendation(s) of the final staff report, or to approve a different outcome. The Ministry encourages school boards not to make final pupil accommodation review decisions during the summer holiday period (typically from July 1 to the day after Labour Day). A transition plan will be put in place following the decision to consolidate and/or close a school. Timelines for the Modified Accommodation Review Process The modified pupil accommodation review process must comply with the following minimum timelines: • Following the date of the Board of Trustees' approval to conduct a modified pupil accommodation review, the school board will provide written notice of the Board of Trustees' decision within 5 business days to each of the elected Mayors, Chairs, Wardens, Reeves or equivalent and to the Chief Administrative Officers, City Managers, or equivalent of the affected single, lower and upper-tier municipalities, other community partners that expressed an interest prior to the modified pupil accommodation review; and include an invitation for a meeting to discuss and comment on the recommended and alternative scenarios in the school board's initial staff report. School boards must also notify the Director(s) of Education of their coterminous school boards and the Ministry of Education through the office of the Assistant Deputy Minister of the Capital and Business Support Division. • The meeting between the school board, affected single, lower and upper- tier municipalities and other community partners that expressed an interest prior to the pupil accommodation review must be scheduled to take place before the first public meeting. • The affected single, lower and upper-tier municipalities, as well as other community partners that expressed an interest prior to the modified pupil accommodation review, should provide their response on the recommended and alternative scenarios in the school board's initial staff report before the final public meeting, otherwise school boards will not be required to include this response in the final staff report. • The school board must hold at least one public meeting. Beginning with the date of the Board of Trustees' approval to conduct a modified pupil 18 accommodation review, there must be no fewer than 40 business days before this public meeting is held. • The final staff report must be publicly posted no fewer than 10 business days after the final public meeting. • From the posting of the final staff report, there must be no fewer than 10 business days before the public delegations. • If a new school closure' is introduced as part of any recommended or alternative scenario in the final staff report, then an additional public meeting must be held no fewer than 20 business days from the posting of the final staff report. • If there is an additional public meeting, there must be no fewer than 10 business days before the public delegations. • There must be no fewer than 10 business days between public delegations and the final decision of the Board of Trustees. XV. ADMINISTRATIVE REVIEW PROCESS What is an Administrative Review? The Ministry of Education encourages students, parents and community members to get involved in the accommodation review process. If during the course of the pupil accommodation review process, an individual or individuals become concerned that the board is not following its pupil accommodation review policy, they may want to consult the board's policy and advise the Accommodation Review Committee (ARC) of their concerns. A copy of the board's policy can be found on its website, or can be requested from the board. If at the end of the process, an individual or individuals believe that the board did not follow its pupil accommodation review policy, then they can request an Administrative Review from the ministry. Steps to Request an Administrative Review Once the trustees have made their final decision, there are 30 calendar days to submit a petition to the ministry. The ministry will notify the contact person when ' Refer to Section XVI. EXEMPTIONS. 19 the petition has been received. Within 60 calendar days, the ministry will decide whether to appoint a facilitator to undertake an Administrative Review. A review of a school board's accommodation review process may be sought if the following conditions are met. An individual or individuals must: Step 1 • Review the board's policy governing pupil accommodation reviews and identify areas where they believe the board did not follow its policy. A copy of the board's pupil accommodation review policy must be submitted, highlighting how the pupil accommodation review process was not compliant with the school board's pupil accommodation review policy. Some examples could include: o The board policy may require that public meetings be held over a 90 day period, but the meetings were held over a 70 day period. o The board policy may require board staff to analyze a certain number of accommodation scenarios, and the board staff may not have done so. Step 2 • Collect signatures of people who also believe the board did not follow its policy and who support a request for an Administrative Review. Demonstrate the support of a portion of the school community through the completion of a petition signed by a number of supporters equal to at least 30% of the affected school's student headcount (e.g., if the headcount is 150, then 45 signatures would be required). An affected school is one that trustees agreed to close as part of their final decision on the pupil accommodation review. Parents/guardians of students attending the affected school and/or other individuals that formally participated in the accommodation review process are eligible to sign the petition. • Eligible signatures are from: o parents or guardians of students who attend the affected school o other individuals who formally participated in the accommodation review process by attending a meeting, presenting a submission in person or in writing (including by email), or as ARC members. 20 • The petition' should clearly provide a space for individuals to print and sign their name or provide an e-signature2; address (street name and postal code); and to indicate whether they are a parent/guardian of a student attending the school subject to the accommodation review, or an individual who has formally participated in the review process. Step 3 • Write a letter or email to the Minister of Education to accompany the petition. Petitioners may want to follow the format provided in Appendix A. The letter or email must explain in detail how petitioners think the board did not follow its accommodation review policy. • Submit the petition, letter, and justification to the school board and the Minister of Education within thirty (30) calendar days of the board's closure resolution. The letter or email must identify one person as the contact person. One copy of your letter or email is to be sent to the Ministry and another copy is to be sent to the board. The school board is then required to: • Confirm to the Minister of Education that the names on the petition are parents/guardians of students enrolled at the affected school and/or individuals who formally participated in the review process. • Prepare a response to the individual's or individuals' submission regarding the process and forward the board's response to the Minister of Education and the petitioner within thirty (30) calendar days of receiving the petition. If the conditions set out above have been met, the Ministry is then required to: • Undertake a review to determine whether the school board accommodation review process was undertaken in a manner consistent with the board's accommodation review policy within thirty (30) calendar days of receiving the school board's response and, if warranted, appoint a facilitator to undertake an Administrative Review. ' Information contained in the petition is subject to the Freedom of Information and Protection of Privacy Act, 1990. 2 Petitioners must follow ministry-approved guidelines regarding the use of e-signatures. 21 o If the ministry decides not to appoint a facilitator, the ministry will notify the petitioner and the school board to explain why a facilitator was not appointed. The school board may post this response on its website. o If the ministry decides to appoint a facilitator the ministry will notify the petitioner and the school board. The school board may post this response on its website. The facilitator will consult with the community and the school board to gather information to write the report to the Minister. The facilitator will determine the timing and manner in which the consultations will be conducted. The facilitator will use the information collected to write a report that responds to the question of whether the school board followed its pupil accommodation review policy, and submit the report to the Minister. The Minister will post the report on the ministry's website. XVI. EXEMPTIONS This Guideline applies to schools offering elementary or secondary programs. However, there are specific circumstances where school boards are not obligated to undertake a pupil accommodation review. These include: • where a replacement school is to be built by the school board on the existing site, or built or acquired within the existing school attendance boundary, as identified through the school board's policy; • where a replacement school is to be built by the school board on the existing site, or built or acquired within the existing school attendance boundary and the school community must be temporarily relocated to ensure the safety of students and staff during the reconstruction, as identified through the school board's policy; • when a lease for the school is terminated; • when a school board is planning the relocation (in any school year or over a number of school years) of grades or programs, in which the enrolment constitutes less than 50% of the school's enrolment (this calculation is based on the enrolment at the time of the relocation, or the first phase of a relocation carried over a number of school years); • when a school board is repairing or renovating a school, and the school community must be temporarily relocated to ensure the safety of students during the renovations; • where a facility has been serving as a holding school for a school community whose permanent school is over-capacity and/or is under construction or repair; or 22 • where there are no students enrolled at the school at any time throughout the school year. In the above circumstances, a school board is expected to inform school communities about proposed accommodation plans for students before a decision is made by the Board of Trustees. The school board will also provide written notice to each of the affected single, lower and upper-tier municipalities through the Clerks Department (or equivalent), as well as other community partners that expressed an interest prior to the exemption, and their coterminous school boards in the areas of the affected school(s) through the Director of Education, and to the Ministry of Education through the Assistant Deputy Minister of the Capital and Business Support Division no fewer than 5 business days after the decision to proceed with an exemption. A transition plan will be put in place following the Board of Trustees' decision to consolidate, close or move a school or students in accordance with this section. XVII. DEFINITIONS Accommodation review: A process, as defined in a school board pupil accommodation review policy, undertaken by a school board to determine the future of a school or group of schools. Accommodation Review Committee (ARC): A committee, established by a school board that represents the affected school(s) of a pupil accommodation review, which acts as the official conduit for information shared between the school board and the affected school communities. ARC working meeting: A meeting of ARC members to discuss a pupil accommodation review, and includes a meeting held by the ARC to solicit feedback from the affected school communities of a pupil accommodation review. Business day: A calendar day that is not a weekend or statutory holiday. It also does not include calendar days that fall within school boards' Christmas, spring, and summer break. For schools with a year-round calendar, any break that is five calendar days or longer is not a business day. Consultation: The sharing of relevant information as well as providing the opportunity for municipalities and other community partners, the public and affected school communities to be heard. Facility Condition Index (FCI): A building condition as determined by the Ministry of Education by calculating the ratio between the five-year renewal needs and the replacement value for each facility. 23 On-the-ground (OTG) capacity: The capacity of the school as determined by the Ministry of Education by loading all instructional spaces within the facility to current Ministry standards for class size requirements and room areas. Public delegation: A regular meeting of the Board of Trustees where presentations by groups or individuals can have their concerns heard directly by the school board trustees. Public meeting: An open meeting held by the school board to solicit broader community feedback on a pupil accommodation review. School Information Profile (SIP): An orientation document with point-in-time data for each of the schools under a pupil accommodation review to help the ARC and the community understand the context surrounding the decision to include the specific school(s) in a pupil accommodation review. Space template: A Ministry of Education template used by a school board to determine the number and type of instructional areas to be included within a new school, and the size of the required operational and circulation areas within that school. 24 APPENDIX A —ADMINISTRATIVE REVIEW PETITION TEMPLATE Dear Minister, I am writing to request an Administrative Review of the accommodation review process undertaken by the [name of the school board] for the following school(s):_[school name] [school namel , _ [school name] . On [date] , the Board of Trustees voted to [describe board resolution to close school/s, move students, keep school/s open and/or build new school/sl . Attached please find our petition. The petitioners believe that the board did not follow its accommodation review policy in the following ways: 1) The board's policy states: ['describe relevant section of the board's policy] Instead, the board [describe how actual events differed] 2) The board's policy states: [describe relevant section of the board's policy] Instead, the board fdescribe how actual events differed] 3) The board's policy states: fdescribe relevant section of the board's policy] 25 Instead, the board [describe how actual events differedl [other examples as appropriate] We believe the board did not follow its accommodation review policy, we hope that you will appoint an independent facilitator to review the board's accommodation review process. Sincerely, [Contact person for the petitioners] Contact information 26 To: The Town Council April 25, 2018 Municipality of Bayham P.O. Box 160, Straffordville, ON. N0J 1Y0 To whom it Concerns, I am writing as a concerned property owner in the Municipality. Recently a large number of trees were removed from the edge of Csinos Road immediately adjacent to our woodlot at 55669 Lakeshore Line. It is my understanding that many of these trees were on public property. I would like to know if the Municipality has investigated ownership and determined a course of action in response. I'm going to focus on a couple of potential concerns. The increased accumulation of ground water contributes significantly to bank slump and failure of the high bluff along Lake Erie. Mature trees take up enormous amounts of water and fertilizer run-off, protecting water sources and preventing excessive flooding. In addition the root structure of trees help in stabilizing soils. Our property, situated across the road, will be impacted by this aggressive tree removal. With the high lake levels of recent years, bank slump is an often-overlooked secondary factor in the erosion of the bluff. As well,the owner has utilized an excavator to expand his tillable land by removing most of the buffer vegetation surrounding his field. There is substantial information available as to the benefits of maintaining farmland buffer strip. One such combined government-landowner project under the Great Lakes Agricultural Stewardship Initiatives (GLASI) is documented at the link below. http://thamesriver.on.ca/wp-content/uploads//GLASI/Buffer-casestudy-Kodde.pdf I would like to think the lessons of the past have not been completely forgotten. Climate change is likely to increase the occurrence of extreme events such as flooding and drought. Trees, and a supporting agricultural buffer zone, help to counteract the negative impact of such events. An ever-increasing world population guarantees natural spaces will become increasingly scarce and valuable. Elgin County is fortunate to have a significant potential eco- tourism appeal. This appeal will be lost if we strip the land clean to the dust bowl of the early 1900's. See attached. I respectfully await your reply, Tom Manley cc: LPRCA 2 An article of the journal Journal of the Canadian Historical Association Volume25, Issuel, 2014, p. 33-62 "Tobacco has Blossomed like the Rose in the Desert": Technology, Trees, and Tobacco in the Norfolk Sand Plain, c. 1920-1940 Jonathan McQuarrie Excerpt 28. The role of the sandstorms in encouraging the planting of wind breaks also points to how the Norfolk Sand Plain emerged as what environmental historian Mark Fiege has called a `hybrid landscape.' His use of the term developed when he examined the irrigated landscape of the Snake River valley, and argued, "what is human in the irrigated landscape, and what is natural, cannot be easily teased apart, if at all." [89] This is evident in the Norfolk Sand plain today, where the windbreak trees have also become important habitats for woodland species. [90] Observations like these lead me to part ways to some degree with Barbara Hahn, who very much emphasizes the role of human choices and agency behind the technology of tobacco. As she argued in an essay on sources, "Putting nature so near the center of history has tended to reduce human agency." [91] However,pitted against the losses farmers suffered during sandstorms or the uncertainty expressed by commentators like Murwin and Stallwood, this reduction seems justified. When we see rhetorical shifts from `conquering' deserts and making them bloom, to arguing that the land needed to be `managed', we see an acknowledgment of the power of the environment in shaping the context in which trees and tobacco operate. Tobacco growing in the Norfolk Sand Plain created a sort of hybrid landscape where the `natural' sand and the climate intersected with human-selected trees and tobacco, and it is this very process that shaped and constrained the deployment of those selected plants. ' I L • I. i# , .. r- - 4. a' -'_. f. 1,-- J - .1:-,:n.--`' y .+. c Vin:q.5 ,-;--._.., t -. _ 5. N%. i t :?c.:.-. -, =:,' The anti-erosive cedar windrows of tobacco farms continue to benefit! 3 Walsingham Township Wasteland of the Early 1900's r ._ . , .. _,.... , ,4 ,,..,„ _ �. 4.r?4 '. , +.°., ..►`d am ,,. ,, .„..,..,... 3' .....4..,„009,),...;..,,,,, . ... ,yam AT '` - - wJ�- r'�+. _... Partial Inventory of Csinos Road Tree Destruction • rr{ r Rr i6cj yr °tf s " • r� _ '9,, trema .,' .1. Lys" y" c n U V, _ . 4 + .�.� d `4.7,4101 11- �` 8'. t \ •l',,-•-;: i‘s-' .. —, :f- Ei,,:,,,'''• '/ --''''''''-',„...-,:,4-Vilf,:--,-.,1 . , r, It r,r _ .f P ?" ., . . , " .. .. .J a � . Municipality of iiANHA ,I1 BAYHAM ` ;� I� A: P.O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 04r-orb p E: bayham@bayham.on.ca rtunity IS W:www.bayham.on.ca May 1, 2018 Mr. Tom Manley Sent via Email: RE: UNAUTHORIZED TREE REMOVALS Further to your correspondence dated April 25, 2018 and our conversation on May 1, 2018 concerning unauthorized tree removals near Csinos Road staff can provide the following information: 1) The Municipality immediately contacted the Elgin County Tree Commissioner when the Municipality was made aware of the subject tree removal activities. 2) The Municipality investigated the unauthorized tree removal activities in accordance with the Municipality of Bayham Municipal Law Enforcement Policy. a. On April 19, 2018 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2018-054, being a by-law to authorize the execution of an agreement with Field & Flock Farms Ltd. i. The Agreement contains two main components: • Field & Flock Farms Ltd. will remove the remaining stumps created within the municipal right-of-way at its sole responsibility and expense under the direction of the Municipality. • Field & Flock Farms Ltd. will plant approximately one hundred trees abutting ravine areas on a parcel of land on Glen Erie Line to prevent erosion. Beyond dealing with the specific incident the Municipality is also an original member of the ALUS Program and annually offers trees to residents through the Bayham Tree Program. Please do not hesitate to contact the undersigned should you require any additional information. Regards, Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-054 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FIELD & FLOCK FARMS LTD. WHEREAS Field & Flock Farms Ltd. erroneously cut down trees and bushes within the municipal right-of-way while conducting tree removal activities on private lands abutting Csinos Road and Clarke Road; AND WHEREAS Field & Flock Farms Ltd. has proposed to rectify this issue by removing the remaining stumps created within the municipal right-of-way at its sole responsibility and expense; AND WHEREAS Field & Flock Farms Ltd. has additionally proposed to plant approximately one hundred trees abutting ravine areas on a parcel of land on Glen Erie Line to prevent erosion; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Field & Flock Farms Ltd. for all labour and equipment required to clean up and remove stumps erroneously cut on municipal property in select areas; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule"A"and forming part of this by-law between Field &Flock Farms Ltd. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL 2018. Zele; MA OR ge.111 THIS AGREEMENT DATED THE 19th DAY OF APRIL, 2018 BETWEEN: The Corporation of the Municipality of Bayham (Hereinafter called the "Municipality" of the First Part and Field & Flock Farms Ltd. (Hereinafter called the "Contractor") of the Second Part WHEREAS The Municipality of Bayham is desirous of entering into an agreement with Field & Flock Farms Ltd. for all labour and equipment required to clean up and remove stumps erroneously cut on municipal property in select areas; NOW THEREFORE IN CONSIDERATION OF the mutual covenants herein contained and such other consideration as the parties hereto deem acceptable, the parties agree as follows: Section 1- Definitions For the purposes of this Agreement, 1.1 "Council" shall mean the Council of the Corporation of the Municipality of Bayham; 1.2 "CAOICIerk" shall mean the Chief Administrative OfficerIClerk of the Corporation of the Municipality of Bayham or designate; Section 2 - General Provisions 2.1 The Contractor, under the direction of the Road Operations Supervisor, shall be responsible for all labour, equipment and materials required to clean up and remove stumps erroneously cut on municipal property in select areas. 2.2 The Contractor shall be responsible for locates, site clean-up and final grading of the area to the satisfaction of the Municipality. 2.3 The Contractor shall be responsible for any damage made to Municipal or private property. Any damage will be repaired at the expense of the Contractor and approved by the Municipality. 2.4 The Contractor shall maintain and pay for Comprehensive General Liability Insurance in an amount of not less than two million ($2,000,000.00) naming Page 1 of 4 the Municipality of Bayham as additional insured in respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered, cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and be maintained in place for the duration of the agreement. 2.5 The Contractor shall agree to fulfil all of his obligations in compliance with the Occupational Health and Safety Act and further agrees to take responsibility for any health and safety violation that may occur. The Contractor shall indemnify and save harmless the Municipality from any and all charges, fines, penalties and costs that may be incurred or paid by the Municipality. 2.6 The contractor shall provide a Certificate from Workplace Safety and Insurance Board indicating that all payments by the Contractor to the WSIB in conjunction with this Agreement have been made and that the Municipality will not be liable to the Board for future payments in connection with the Agreement. The Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or termination of this Agreement. Section 3 — Scope of Work 3.1 The Contractor will not commence any work without obtaining approval for both the scope and date of the work from the Road Operations Supervisor. 3.2 Site preparation, including locates, disposal of material and stumps and final grading will be the responsibility of the Contractor. 3.3 The Contractor shall provide the Municipality at least four (4) days' notice before commencing works. 3.4 All works shall be completed no later than May 30, 2018. 3.5 Works not completed to the satisfaction of the Road Operations Supervisor shall be completed by the Municipality at the sole expense of the Contractor. 3.6 The Contractor shall not clear or cut any additional trees or scrub brush on municipal property. If ownership of the subject property is uncertain the Contractor shall obtain a survey at his sole expense. Section 4 —Administration 4.0 This Agreement shall take effect on the 19th day of April, 2018 and shall remain in effect until May 30, 2018. Page 2 of 4 4.1 No payments shall be made for any works completed under this agreement. Section 5 -Agreement Definition 5.1 In construing this Agreement, words in the singular shall include the plural and vice versa and words importing the masculine shall include the feminine, and the neuter and vice versa, and words importing persons shall include corporations and vice versa. IN WITNESS WHEREOF the parties have duly executed this Agreement this day of , 2018. Authorized by ) THE CORPORATION OF THE Bayham By-law No. 2018-054 ) MUNICIPALITY OF BAYHAM ) ) Mayor ) ) ) Clerk WITNESS WHEREOF the part of the Second Part has hereunto set is hand and seal. SIGNED, SEALED AND DELIVERED, this day of 2018. In the presence of ) Witness: ) Field & Flock Farms Page 3 of 4 Lakeshore TOWN OF LAKESHORE 419 Notre Dame St. Belle River, ON NOR 1A0 April 27, 2018 All Ontario Municipalities VIA EMAIL To Whom It May Concern: RE: RENOVATION AND/OR DEMOLITION OF ALL BUILDINGS CONTAINING HAZARDOUS MATERIALS At their meeting of April 24, 2018 the Council of the Town of Lakeshore duly passed the following resolution. Councillor Wilder moved and Councillor Bailey seconded: WHEREAS municipalities are encouraged to develop planning strategies that allow for the redevelopment of existing properties; WHEREAS redevelopment of existing properties involves the alteration, renovation and/or demolition of existing buildings, which due to their age of construction, may contain hazardous materials such as lead and asbestos; WHEREAS disturbing hazardous materials increases health risks to those who are exposed to it; WHEREAS the current law in Ontario allows for some buildings to be altered, renovated and/or demolished, without being required to adhere to the standard health and safety requirements regarding the identification, isolation, handling and disposal of hazardous materials; and WHEREAS homes and public spaces, such as schools, parks and workplaces, are often located next to buildings containing hazardous building materials, which are being altered, renovated and/or demolished. Ph: 519-728-2700 Fax: 519-728-9530 Toll: 1-877-249-3367 www.lakeshore.ca NOW THEREFORE BE IT RESOLVED that the Government of Ontario be urged to review and revise the laws regarding the alteration, renovation and/or demolition of all buildings containing hazardous materials, to ensure that proper steps and preventative measures are taken to protect the public from exposure to hazardous materials; BE IT FURTHER RESOLVED that a copy of this motion be sent to the Honourable Kathleen Wynne, Premier of Ontario, the Honourable Doug Ford, Leader of the Progressive Conservative Party, the Honourable Andrea Horwath, Leader of the New Democratic Party, and all MPPs in the Province of Ontario; and BE IT FURTHER RESOLVED THAT a copy of this Motion be sent to the Association of Municipalities of Ontario (AMO) and all Ontario municipalities for their consideration. Motion Carried Unanimously Should you require any additional information with respect to the above matter, please contact the undersigned. Yours truly, l j f\P\ of Darlene Mooney Deputy Clerk /km cc: Hon. Kathleen Wynne, Premier cc: Mr. Jagmeet Singh, Leader of the New Democratic Party of Canada cc: Hon. Andrea Horwath, Leader of New Democratic Party cc: Members of Provincial Parliament in Ontario cc: Association of Municipalities Ontario (AMO) es...... LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES of April 4, 2018 Approved May 2, 2018 Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, David Hayes and John Scholten Staff in attendance: J. Maxwell, L. Minshall, P. Gagnon, J. Stefek and D. McLachlan Regrets: Craig Grice and Noel Haydt The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, April 4, 2018 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS No questions or comments MOTION A-59/18 moved: W. Casier seconded: R. Chambers THAT the minutes of the LPRCA Board of Directors Annual General Meeting held February 23, 2018 be adopted as circulated. CARRIED MOTION A-60/18 moved: R. Chambers seconded: W. Casier THAT the minutes of the LPRCA Board of Directors Conference Call Meeting held February 27, 2018 be adopted as circulated. CARRIED BUSINESS ARISING None FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 1 - REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE MOTION A-61/18 moved: R. Chambers seconded: D. Hayes THAT the correspondence outline in the Board of Directors Agenda of April 4, 2018 be received as information. CARRIED DEVELOPMENT APPLICATIONS MOTION A-62/18 moved: W. Casier seconded: D. Hayes THAT the LPRCA Board of Director's does now sit as a Hearing Board. CARRIED a) Hearing LPRCA— 17/18 — L. Jerome The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Laurie and Howard Jerome then proceeded to present the staff report. This application was received March 7, 2018 to construct an 8' x 12' change house on a lot on Hastings Drive, Long Point. The area requested for the new construction is in the Lake Erie shoreline flood hazard and dynamic beach hazard and is contrary to the LPRCA shoreline policies. The new structure affects the control of flooding and interferes with dynamic beach processes. Therefore, staff recommended refusal. Ms. Jerome stated that existing pilings from an old garage will be used to build the change house and that that part of the lot is not prone to flooding. Staff and the proponent responded to questions from the Board. There were no comments from other interested parties and no further questions. The staff recommendation was moved by L. Bartlett. There was no seconder. The Board moved into a closed session to discuss the matter further. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 2- MOTION A-63/18 moved: D. Brunton seconded: W. Casier THAT the LPRCA Hearing Board does now enter into a closed session to discuss: O advice that is subject to solicitor-client privilege, including communications necessary for that purpose CARRIED MOTION A-64/18 moved: D. Beres seconded: D. Brunton THAT the LPRCA Hearing Board does now adjourn from the closed session. CARRIED MOTION A-65/18 moved: R. Geysens seconded: D. Brunton THAT the Board of Directors approves Permit Application LPRCA-17/18 (Laurie Jerome) to construct a change house at South Walsingham Plan 251 Lot 55, 159 Hastings Drive, Long Point. CARRIED MOTION A-66/18 moved: R. Geysens seconded: W. Casier THAT the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board. CARRIED b) Staff Approved applications Staff approved four applications since the last meeting. LPRCA-28/18, LPRCA- 30/18, LPRCA-31/18 and LPRCA-32/18. MOTION A-67/18 moved: R. Chambers seconded: D. Hayes That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated March 22, 2018 as information. CARRIED c) New applications The Planning Department recommended approval for 17 applications. Staff provided further detail for application LPRCA-25/18. MOTION A-68/18 moved: R. Geysens seconded: D. Hayes THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 3- A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 188/06), LPRCA-15/17 LPRCA-34/18 LPRCA-45/18 LPRCA-16/17 LPRCA-35/18 LPRCA-46/18 LPRCA-17/17 LPRCA-39/18 LPRCA-47/18 LPRCA-131/17 LPRCA-40/18 LPRCA-48/18 LPRCA-25/18 LPRCA-41/18 LPRCA-49/18 LPRCA-26/18 LPRCA-42/18 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) ACTING GENERAL MANAGER'S REPORT The Acting GM highlighted some of the most recent operational activities of the various departments over the past month. The parking lot is in need of repair and included in the 2018 capital budget. There was a short discussion on the most appropriate method of repair. Staff will review various options and contact the neighbouring business in regards to repairing the curbs as per an earlier agreement. MOTION A-69/18 moved: D. Hayes seconded: W. Casier THAT the LPRCA Board of Directors receives the Acting General Manager's Report for March 2018 as information. CARRIED b) MARKETING AND PROMOTION REPORT Staff provided details on the marketing/promotional efforts for 2018 and the cost of each, and the method of measuring the efficiency of the various media applications . MOTION A-70/18 moved: L Bartlett seconded: D. Beres THAT the LPRCA Board of Directors receives the report on the current and upcoming marketing initiatives for 2018 as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 4- c) PRESCRIPTION/OPERATING PLANS — ROWAN MILLS AND MASON/BUCHNER Once approved, the tracts will be put out for tender at a later date. MOTION A-71/18 moved: W. Casier seconded: R Geysens THAT the LPRCA Board of Directors approves the Prescription/Operating plans for the Rowan Mills and Mason/Buchner. CARRIED d) TIMBER TENDER— GIBEL TRACT (LP-303-17) Two bids were received by the deadline and were within the expected range. MOTION A-72/18 moved: L. Bartlett seconded: D. Beres THAT the LPRCA Board of Directors accepts the tender submitted by Townsend Lumber— LP- 303-18 for marked standing timber at the Gibel Tract for a total tendered price of$34,222. CARRIED e) EROSION CONTROL PROGRAM REPORT The LPRCA Erosion Control Assistance Program provides 50% of the cost of eligible erosion control projects to a maximum of$1000 to private landowners. Staff has received two requests for erosion control projects in 2018. MOTION A-73/18 moved: R. Geysens seconded: L. Bartlett THAT the LPRCA Board of Directors approves the erosion control projects for Mr. John Stewart and Ms. Diana Relyea under LPRCA's Conservation Services— Erosion Control Assistance Program. CARRIED f) FEBRUARY 2018 FLOOD EVENT Conservation Authorities are mandated to provide flood forecasting and warning to the municipalities within each watershed. The recent flood event that occurred February 19th to 20th impacted the entire watershed but most severely in the Municipality of Bayham. LPRCA staff worked closely with the Municipality of Bayham staff throughout the night. Wayne Casier, representative for the Municipality of Bayham, advised that the residents of Bayham affected by the flood have been deemed eligible for disaster relief. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten - 5- MOTION A-74/18 moved: R. Geysens seconded: W. Casier THAT the LPRCA Board of Directors receives the report on the February 29-22, 2018 Flood Event as information. CARRIED g) TREE PLANT TENDER 2018 Since the tender was first posted, there have been some walk-on sites added to this year's planting and approximately, 67,000 trees will be planted this year under the various funding programs utilized by LPRCA. A total of four bids were received by the deadline. The winning bidder has planted for the authority in the past. MOTION A-75/18 moved: L. Bartlett seconded: D. Brunton THAT the LPRCA Board of Directors approves the tender received from Giles Restoration Services Inc. for a total of$14,475.30 (taxes included) for LPRCA's Spring 2018 Restoration contract. CARRIED h) 2018 HALDIMAND HYDRO TENDER This work will complete the Electrical Safety Authority Order issued July 20, 2017. MOTION A-76/18 moved: W. Casier seconded: D. Beres THAT the LPRCA Board of Directors accepts the tender submitted by Prouse Electrical and Mechanical for the hydro upgrades to sites 110 to 116 at Haldimand CA for a total tendered price of$23,500 plus HST. CARRIED i) 2018 SEPTIC TENDER Two bids for the Parks Septic Tender were received by the deadline. Staff recommended splitting the tender between the two bidders. The Board was concerned with the number of loads removed at Haldimand and requested further information to be brought to a future meeting. It was also suggested to number the tanks and tighten up the tracking system at the parks. MOTION A-77/18 moved: D. Beres seconded: R. Geysens THAT the LPRCA Board of Directors receives the Septic Tender Report as information; AND THAT the contract of septic services for 2018 be awarded to Bayside Septic Service 2012 Inc. with respect to the following Conservation Areas: FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten - 6- Backus Heritage Conservation Area; Deer Creek Conservation Area, Norfolk Conservation Area; AND THAT the contract of septic services for 2018 be awarded to Bill's Septic Ltd. With respect to the following Conservation Areas: Haldimand Conservation Area and Waterford North Conservation Area. CARRIED MOTION A-78/18 moved: R. Geysens seconded: W, Casier THAT the LPRCA Board of Directors does now enter into a closed session to discuss: /7 the security of the property of the Conservation Authority; /7 personal matters about an identifiable individual, including Conservation Authority employees /7 a proposed or pending acquisition or disposition of land by the Conservation Authority CARRIED MOTION A-79/18 moved: W. Casier seconded: D, Brunton THAT the LPRCA Board of Directors does now adjourn from the closed session. CARRIED MOTION A-80/18 moved: D. Brunton seconded: R. Geysens THAT the LPRCA Board of Directors receives the confidential property matter— Norfolk as information. CARRIED MOTION A-81/18 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors receives the confidential property matter— Bayham as information, and THAT staff will respond to the Municipality of Bayham on behalf of the Board indicating that LPRCA is not in favour of the proposed conveyance of land. CARRIED MOTION A-82/18 moved: W. Casier seconded: R. Chambers THAT the LPRCA Board of Directors receives the confidential property matter— Port Burwell as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 7- MOTION A-83/18 moved: D. Hayes seconded: D. Brunton THAT the LPRCA Board of Directors receives the confidential personnel matter update as information. CARRIED The Chair adjourned the meeting at 9:10pm. 40- it M' ael Columbus Dana McL'ac an hair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 8- Minister of Ministre des Affaires Seniors Affairs des personnes agees 6th Floor 6e etage 400 University Avenue 400, avenue University Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ions"® Tel.:(416)314-9710 Tel.: (416)314-9710 Ontario Fax: (416)325-4787 Telec.: (416)325-4787 May 4, 2018 Dear Friends: June is Ontario's 34th annual Seniors' Month. This year's theme, "Now's the time to start something new," highlights how aging does not prevent any of us from leading fulfilling lives. Seniors continue to contribute to our community and we can all benefit from their wisdom, friendship, and experience. To help spread the word, we have enclosed a copy of this year's poster in English and French. If you would like additional copies, please send an email to infoseniors@ontario.ca and indicate the quantity you require and your full mailing address. Posters are available while quantities last. Finally, I continue to encourage everyone to celebrate Seniors' Month by hosting an event in your community. For more information about programs and services that are available to help seniors lead a healthy, active, and engaged life over 65, please visit our new website ontario.ca/AgingWell. Thank you for your continued support and for celebrating Ontario's seniors. Sincerely, Dipika Damerla Minister Enclosure To: Bayham Township Council RECEIVED From: Kristi Rockley 55807 Jackson Line MAY 0 8 2018 Straffordville, Bayham ON NOJ 1Y0 MUNICIPALITY OF BAYHAM • Date: May 6, 2018 Re: New Sign By-Law 2017-116 Dear Mayor Ens, Deputy Mayor Southwick, Councillor's Breyer, Casier and Ketchabaw, This letter is in response to the letter I received dated March 29, 2018 notifying me of the new Sign By-Law 2017-116 passed by Council on December 7, 2017 regarding the placement of signs within the municipal right-of-way in Bayham Township. As a resident, tax-payer, and small business owner in Bayham Township, I am writing to express my concern about the negative impact this new By-Law will have on Bayham businesses. The blue, provincial road signs are cost-prohibitive for a small business. As an alternative, I created affordable and professional directional signage. (See Attached Photo). My well-maintained signs were designed and positioned on existing hydro poles to be purposeful, non-obstructive and in consideration of safety, vehicle traffic and local residences. During the past three (3) years that my signs have been in place, I have received only positive feed-back and appreciation for the assistance they provide. One of the challenges of bringing a new business to Bayham is not only to help people to discover the unique and special services of my Horse Guided Learning & Healing Facility, but also to help clientele find our rural location. Location information is a critical part of ALL my advertising materials. All my advertising promotes Bayham, yet to date, all my clientele have been from outside of Bayham. Advertising for my business brings clientele, support and revenue to other Bayham businesses (restaurants and eateries; bed and breakfasts; local shops and boutiques; roadside produce stands; seasonal events; and opportunities within Bayham). Every client I bring in benefits Bayham Township! My efforts to establish and maintain a successful small business in Bayham have been pioneering, both in my facility design and the services we offer. During this establishment process I have experienced numerous challenges. This new By-Law creates an additional barrier. In compliance with the directive letter regarding this new Sign By-Law, I have already, reluctantly, removed my signs within Bayham. At this time, I respectfully request that Council consider an amendment to the new Sign By-Law 2017-116 to allow directional signage posting for local Bayham businesses. Approval of such an amendment by Council would signal a strong show of support and encouragement for the creation and promotion of local Bayham businesses. Only in working together can we fulfill Bayham's welcome message of "Opportunity is Yours". Respectfully, Kristi Rockley horse—drawn INSIGHTS Horse Guided Learning Facility horsedrawninsights . ca horse—drawn INSIGHTS Horse Guided ‘�� Learning; Facility horsedrawninsights .ca Port Burwell-Bayham Horticultural Society P.O Box 164 E C E I V E Port Burwell, ON,NOJ 1 TO MAY 2018 April 17, 2018 MUNICIPALITY BAYHAM Paul Shipway Municipality of Bayham 56169 Heritage Line P.O. Box 160 Straffordville, ON, NOJ 1 Y0 Attn: Mr. Paul Shipway, We would like to request the municipality's assistance with watering the plants in the cement planters in Port Burwell and Vienna starting in June and ending in September. We would further request assistance in moving the planters that were displaced on the east beach area to approved locations in the village. Also, some of the planters were damaged from plowing this past winter. I would like to talk to you further or should I go to council. Thanking you in advance for giving this matter your consideration and anticipated support. Sincerely, Stanley Rushton President Phone: 519-874-4260 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-058 BEING A BY-LAW TO AMEND BY-LAW NO. 2016-108 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN OPERATING AND MAINTENANCE LEASE AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND STRAFFORDVILLE HALL FOUNDATION WHEREAS the Council of the Municipality of Bayham on the 15th day of December, 2016 enacted By- Law No. 2016-108, being a by-law to authorize the execution of an operating and maintenance lease agreement between the Municipality of Bayham and Straffordville Hall Foundation; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to amend By-law No. 2016-108; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT Section 5.3 d of the agreement be added as follows: 5.3 d The Tenant shall provide all booking and managerial services on a day to day basis regarding operation of the Straffordville Community Centre, Straffordville Pavillion, the Straffordville and Port Burwell Ball Diamonds and the revenue derived therefrom. THAT Section 5.4 of the agreement be deleted and replaced as follows: 5.4 The Tenant shall be solely responsible for the provision of janitorial services for Straffordville Hall Foundation rental uses of the main floor of the Straffordville Community Centre, including but not limited to: THAT in all other respects, By-law No. 2016-108 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into force and take effect the 1st day of December, 2018. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MAY 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-059 BEING A BY-LAW TO AMEND BY-LAW NO. 2015-080 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN EMPLOYMENT AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND JACQUELINE B. RINGLAND FOR FACILITY AND COMMUNITY CENTRE MANAGEMENT WHEREAS the Council of the Municipality of Bayham on the 16th day of July, 2015 enacted By-Law No. 2015-080, being a by-law to authorize the execution of an employment agreement between the Municipality of Bayham and Jacqueline B. Ringland for facility and community centre management; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to amend By-law No. 2015-080; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT Section 1 of the agreement be deleted and replaced as follows: 1. Provides managerial services on a day to day basis regarding operation of the Vienna Community Centre and the revenue derived therefrom. THAT Section 3 of the agreement be deleted and replaced as follows: 3. The Municipality hereby covenants to pay the agreed upon price of: One Thousand Fifty Six Dollars and Sixty One Cents ($1,056.61) monthly for a term ending December 31, 2018. THAT in all other respects, By-law No. 2015-080 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into force and take effect the 1St day of December, 2018. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MAY 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-060 BEING A BY-LAW TO AMEND BY-LAW NO. 2015-100 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND RAMONA PEIDL FOR PROVISION OF JANITORIAL SERVICES WHEREAS the Council of the Municipality of Bayham on the 17th day of September, 2015 enacted By- Law No. 2015-100, being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Ramona Peidl for provision of janitorial services; AND WHEREAS the Council of the Municipality of Bayham deems it necessary to amend By-Law No. 2015-100; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: THAT Attachment 'C' be deleted in its entirety and replaced as follows: Location Rate Frequency Fire Hall Station No. 1 $300 Twice Yearly Fire Hall Station No. 2 $350 Twice Yearly Straffordville Library $400 Monthly Port Burwell Library $175 Monthly Wastewater Treatment Plant $175 Monthly Museum/Lighthouse $300 Once Yearly Municipal Office $500 Monthly Public Works Garage $230 Monthly Vienna Community Centre $15/hr* As Required Straffordville Community Centre $15/hr* As Required *billed in 15 minute increments THAT in all other respects, By-law 2015-100 is hereby confirmed and remains unchanged; AND THAT this by-law shall come into force and take effect the 1st day of December, 2018. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MAY 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2018-061 BEING A BY-LAW TO STOP UP, CLOSE AND CONVEY PART OF THE ROAD ALLOWANCE KNOWN AS LAKESHORE LINE FROM CLARKE ROAD TO ELGIN COUNTY ROAD 55 ON A YET TO BE REGISTERED PLAN WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS on February 12, 2002, the Council of the Corporation of the County of Elgin passed By-law No. 2002-002, being a By-law to Authorize the Temporary Closure of a portion of County Road No. 42 (Lakeshore Line) in the Municipality of Bayham; AND WHEREAS on September 13, 2005 the Council of the Corporation of the County of Elgin passed By-Law No. 05-30, being a by-law to authorize the removal of part of County Road 42, known as Lakeshore Line, from the County of Elgin highway system, and further to authorize the Warden and the Chief Administrative Officer to execute a Transfer/Deed of land of such highway in favour of the Corporation of the Municipality of Bayham as a lower tier highway; AND WHEREAS on September 1, 2005 the Council if the Corporation of the Municipality of Bayham passed By-law No. 2005-079, being a by-law to authorize the removal of part of County Road 42, known as Lakeshore Line, from the County of Elgin highway system, and further to authorize the Warden and the Chief Administrative Officer to execute a Transfer/Deed of land of such highway in favour of the Corporation of the Municipality of Bayham as a lower tier highway; AND WHEREAS on April 20, 2018, pursuant to the Notice By-law No. 2007-121, the Council of the Corporation of the Municipality of Bayham provided notice concerning the proposed stop up, close and conveyance of Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be registered plan as a result of erosion of the bluff system that has created a public safety risk, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff; AND WHEREAS Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be registered plan was declared surplus to the Municipality's needs on April 19, 2018; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the road allowance known as Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be registered plan is hereby stopped up and closed for the purpose of conveyance to abutting property owners pursuant to the Lakeshore Line Shoreline Erosion Strategy; 2. THAT the Mayor and the CAOICIerk have delegated authority to execute easement and conveyance documents and agreements prepared by the Municipal Solicitor for the purpose of conveyance of the subject lands to abutting property owners pursuant to the Lakeshore Line Shoreline Erosion Strategy; 3. THAT this by-law and subsequent easement and conveyance agreements shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 4. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, namely, `Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be registered plan', upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 17th day of May 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-062 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MAY 17, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held May 17, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY OF MAY, 2018. MAYOR CLERK