HomeMy WebLinkAboutMay 07, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
Thursday, May 7, 2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
7:00 P.M.
6:30 p.m. Committee of Adjustment
7:30 p.m. Public Meetings (Planning I Zoning)
8:00 p.m. Court of Revision (Drainage) -cancelled
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
Thursday, May 7, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor
Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw,CAO Paul
Shipway and Clerk Lynda Millard.
Planning Coordinator/ Deputy Clerk Margaret Underhill and Fire Chief 1 By-Law Enforcement
Officer Randy White, were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None
4. ANNOUNCEMENTS
CAO advised the cancellation of the Court of Revision as the petitioner has requested a
redesign of the Stewart Drain.
5. DELEGATIONS
None
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held April 16, 2015
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the minutes of the regular meeting of Council held April 16, 2015 be
adopted.
CARRIED
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Council Minutes May 07,2015
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES - EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report FR-04115 by Randy White, Fire Chief/By-law Officer re Ice/water rescue level
of service
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Report FR-04115 be received for information;
THAT the proposed Establishing and Regulating By-law#2015-044 be brought
forward for Council consideration;
THAT ice/water rescue be continued at the technician level (water entry) and the
procurement and use of watercraft be resolved separately as an operational
alternative;
THAT a detailed report on total costs in equipment and manpower regarding the
use of a boat for vessel based rescue be generated by staff for Council's
consideration;
AND THAT no further vessel based rescue expenditures will be permitted until
such time as a direction is chosen.
CARRIED
(b) Report FR-02/15 by Randy White, Fire Chief/By-law Officer re New By-law to
Establish a Fire Department (E&R) deferred from April 16, 2015 Council Meeting
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT Report FR-02115 be received for information.
CARRIED
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10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Notices of Public Meeting
• Official Plan Amendment
• Bergen - Rezoning
., New Hope Baptist Church —Rezoning
(b) County of Elgin
• Approval of Official Plan Amendment No.13 Notice of Decision (Ringland)
• Approval of Official Plan Amendment No. 14 Notice of Decision (United Church of
Canada)
Deputy Clerk 1 Planning Coordinator M. Underhill advised the appeal period has ended
with no appeals for either Official Plan Amendment and that By-Law Z634-2014 may be
given third reading.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 10.1.1(a) - 10.1.1(b) be received for information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report DS-29/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re
Assume and Establish lands as part of Open Public Highway System Bogus Road
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report DS-29/15 be received for information;
AND THAT Council acknowledge the transfer of Part 3 on Reference Plan 11 R9734
from Gregory Underhill Farms Limited to The Corporation of the Municipality of
Bayham;
AND THAT By-law No. 2015-050 being a By-law to assume and establish lands in
the Municipality of Bayham as part of the open public highway system being Part
3 of Registered Plan 11R9734, being a portion of the Travelled Road known as
Bogus Road, be presented to Council for enactment.
CARRIED
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Council Minutes May 07, 2015
11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) The Corporation of the Township of Carling and The Corporation of the Township of
Hornepayne re resolution enacted by The Corporation of the Township of Madawaska
Valley
(b) Association of Municipalities of Ontario re Ontario Premier Announces Cap and Trade
System to Reduce Greenhouse Gases
(c) Ministry of Community Safety and Correctional Services re OFMEM Vulnerable
Occupancy Registry
(d) Ministry of Transportation News Release re Ontario introduces New Connecting Links
Program to Support Municipalities, Improve Infrastructure
(e) Ontario Provincial Police re short term, six month agreement for policing services with
the Ministry of Community Safety and Correctional Services
(f) Ontario Provincial Police re Citizen Self Reporting Program
(g) County of Elgin re EMS resolution
(h) County or Elgin re Pupil Accommodation Review Guidelines resolution
(i) College of Physicians and Surgeons of Ontario re Outstanding Ontario Physicians
Award
()) Long Point Region Conservation Authority re 2014 Financial Statements and 2014
Annual Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence items 11.1.1(a) - 11.1.1(j) be received for information.
CARRIED
1.2 REQUIRING ACTION
(a) Bayham Historical Society, Otter Valley Naturalists and Photographers of the Otter
Valley request to keep an audio-visual cart at the Vienna Community Centre
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the request from Bayham Historical Society, Otter Valley Naturalists and
Photographers of the Otter Valley to keep an audio-visual cart at the Vienna
Community Centre be approved;
AND THAT the location be determined by the hall Manager.
CARRIED
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Council Minutes May 07,2015
(b) Ontario Early Years Centre -Outreach Programs request to use Straffordville
Community Park for Teddy Bear Picnic and for Summer Park Program
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence from Carolyn Zwicker, Ontario Early Years Centre -
Outreach Programs be received for information;
THAT Council grants permission to use the Straffordville Community Park,
pavilion and washrooms for the Teddy Bear Picnic, Wednesday July 15, 2015 from
9:00 a.m. to 3:00 p.m., and for the Summer Park Program on Friday mornings from
9;30 a.m. - 11:30 a.m. for the period July 10 -August 21, 2015, subject to proof of
liability insurance coverage, naming the Municipality of Bayham as an additional
insured, in the minimum amount of$2,000,000;
THAT the access gates to the green space at the Park be unlocked prior to use,
on the above dates, as requested;
AND THAT cleanup of the area be the responsibility of the users.
CARRIED
2. REPORTS TO COUNCIL
(a) Report TR-09/15 by Lorne James, Treasurer re 2015 Q1 Variance Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Staff Report TR-09/15 be received for information.
CARRIED
12. BY-LAWS
(a) By-Law Z634-2014 Being a By-law to further amend By-Law Z456-2003 (St. Paul's
United Church Third Reading)
(b) By-Law 2015-044 Being a By-law to establish and regulate a Fire Department for
the Municipality of Bayham (deferred from April 16, 2015 Council Meeting)
(c) By-Law 2015-046 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Marc Cerna/Cerna Enterprises
(d) By-Law 2015-047 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Wilson Lawn Care & Snow Removal for the
provision of landscaping services
(e) By-Law 2015-048 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Swantech Industries for the provision of
landscaping services
(f) By-Law 2015-049 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Bill Froese ola Pro Grass for the provision of
landscaping services
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Council Minutes May 07, 2015
(g) By-Law 2015-050 Being a By-law to assume and establish lands in the Municipality
of Bayham as Part of the Open Public Highway System (Bogus Road)
(h) By-Law 2015-051 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Product Care Association (PCA)
(i) By-Law 2015-052 Being a By-law to authorize the execution of an encroachment
agreement between The Municipality of Bayham and Vladimir Nikolic
(j) By-Law 2015-053 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Canadian Union of Public Employees and
its Local 35.4
(k) By-Law 2015-054 Being a By-law to authorize the execution of an agreement
between The Municipality of Bayham and Professional Consulting Services
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT By-law Z634-2014 be read a third time and finally passed.
THAT By-Laws 2015-044, 2015-046, 2015-047, 2015-048, 2015-049, 2015-050, 2015-
051, 2015-052, 2015-053 and 2015-054 be read a first, second and third time and
finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
(a) Public Space Containers
The CAO commented that there are substantial financial benefits, up to 50%, for
placement of three part waste division units through the Community Improvement Fund.
A Contribution of$5,000 from the Parks or Transfer Station Reserve would cover the
purchase and installation of five units with base pads in high traffic areas such as parks,
beach or other public areas.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Council authorize staff to proceed with an application to the CIF for funding
to purchase and install five waste division units and base pads with the estimated
$5,000 municipal portion to be drawn from the Waste Management Reserve
account.
CARRIED
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Council Minutes May 07, 2015
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2015-055 A By-Law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
That confirming By-Law 2015-055 be read a first, second and third time and finally
passed.
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 7:45 p.m.
CARRIED
MAYOR CLERK
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