Loading...
HomeMy WebLinkAboutMay 03, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 3, 2018 7:00 p.m. 8:00 p.m. — Court of Revision —Alward Municipal Drain 8:00 p.m. — Court of Revision Fernley Municipal Drain 8:00 p.m. — Public Meeting —Tollgate Road Drain 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 19, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2018 Council Agenda May 3, 2018 10.1.1 Receive for Information A. Notice of Court of Revision re Alward Municipal Drain B. Notice of Court of Revision re Fernley Municipal Drain C. Notice of Public Meeting re Tollgate Road Municipal Drain D. Notice of Passing of Zoning By-Law Z674-2018 re Lighthouse Gospel Church Trustees E. Notice of Passing of Zoning By-Law Z675-2018 re Wouters 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Notice of Nomination for Municipal Office B. Notice of Nomination for District School Board Offices C. Notice re Appointments to the Elgin Election Joint Compliance Audit Committee D. Ministry of Agriculture, Food and Rural Affairs re 2018 Premier's Award for the Agri-Food Innovation Excellence E. Ministry of Citizenship and Immigration re Champion of Diversity Award F. Town of Amherstburg re Offering School Property to Municipalities G. Temporary Road Closure Notice re Clarke Road H. Temporary Road Closure Notice re Lakeshore Line I. Notice re Proposed Closure of Lakeshore Line from Clarke Road to Elgin County Road 55 J. Notice re Proposed Conveyance of Land K. Lakeshore Line Erosion Response Strategy 11.1.2 Requiring Action A. Straffordville 2018 Grade 8 Graduation Parents Committee re graduation ceremony and dance B. Straffordville Hall Foundation re Operating and Maintenance Lease Agreement 11.2 Reports to Council A. Report TR-09/18 by Lorne James, Treasurer re 2018 Q1 Variance Report 2018 Council Agenda May 3, 2018 12. BY-LAWS A. By-Law No. 2018-056 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Tollgate Road Municipal Drain (This by-law follows the recommendation in Report DS-33/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of May 3, 2018) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Notice to consider By-law to close Lakeshore Line, pursuant to By-Law No. 2007-121, the Notice By-law 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-057 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 19, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS None 5. DELEGATIONS A. 7:05 p.m. — Lisa Maselli from Elgin-St. Thomas Public Health re The Elgin—St. Thomas Food Charter, created by Food For All Lisa Maselli provided an overview of The Elgin-St. Thomas Food Charter and explained the rationale for the Food Charter and Food System Strategy. Council endorsement of the Food Charter was requested to help support the vision of a healthy food system. Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the Council of The Corporation of the Municipality of Bayham endorse The Elgin-St. Thomas Food Charter. CARRIED 2018 Council Minutes April 19, 2018 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 5, 2018 B. Statutory Planning Meeting held April 5, 2018 re Lighthouse Gospel Church C. Statutory Planning Meeting held April 5, 2018 re Jack and Janet Wouters D. Drainage Public Meeting held April 5, 2018 re Fernley Municipal Drain E. Drainage Public Meeting held April 5, 2018 re Alward Municipal Drain F. Court of Revision held April 5, 2018 re Corinth Municipal Drain Branch 'C' Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the Regular Meeting held April 5, 2018, Statutory Planning Meeting re Lighthouse Gospel Church held April 5, 2018, Statutory Planning Meeting re Jack and Janet Wouters held April 5, 2018, Drainage Public Meeting re Fernley Municipal Drain held April 5, 2018, Drainage Public Meeting re Alward Municipal Drain held April 5, 2018 and Court of Revision re Corinth Municipal Drain Branch 'C' held April 5, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision re Jaime and Maria Froese B. Notice of Committee of Adjustment Decision re Steve and Lisa Hart C. Notice of Court of Revision Disposition re Corinth Drain — Branch 'C' D. Notice of Court of Revision re Alward Municipal Drain E. Notice of Court of Revision re Fernley Municipal Drain 2018 Council Minutes April 19, 2018 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1-A— 10.1.1-E be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-26/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 1St Quarter Report Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-26/18 regarding the activities of the Building Services & Drainage Department for the first quarter of 2018 be received for information. CARRIED B. Report DS-31/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Corinth Drain Branch 'C' Award Contract Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-31/18 re Corinth Drain Branch 'C' Award Contract be received for information: AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Corinth Municipal Drain Branch 'C', as submitted by Froese Excavating, in the amount of$12,660.00 (excluding HST), with work to commence on or before May 1, 2018 and be completed on or before May 4, 2018; AND THAT By-Law 2018-052, being a by-law to authorize the execution of contract documents with Froese Excavating be presented to Council for enactment CARRIED C. Report DS-32/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Tollgate Road Drain Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report DS-32/18 regarding the Tollgate Road Drain be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #213140 dated April 2, 2018 for the Tollgate Road Drain, as prepared by Spriet Associates, and filed with the Clerk on April 12, 2018; AND THAT Council set a date for the Public Meeting to he held on May 3, 2018 at 8:00 pm to consider the Report; 2018 Council Minutes April 19, 2018 AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. CARRIED D. Report DS-29/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Lighthouse Gospel Church Rezoning Application Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-29/18 regarding the Zoning By-law Amendment for Lighthouse Gospel Church at 59 Victoria Street, Port Burwell, be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 5, 2018 associated with this application, there were no oral presentations and no written submissions received regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on 59 Victoria Street from the Institutional (I) Zone to the Site-specific Institutional (I- 4) Zone adding Private School as a permitted use; AND THAT Zoning By-law Z674-2018 be presented to Council for enactment. CARRIED E. Report DS-30/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Wouters Rezoning Application Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-30/18 regarding the Zoning By-law Amendment for Jack and Janet Wouters be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 5, 2018 associated with this application, the Agent made oral presentation, one written submission from four individuals in support was noted as received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the Agriculture (A1) Zone on the lot addition portion and the Rural Residential (RR) Zone on 54004 Calton Line to the Site-specific Rural Residential (RR-35) Zone to meet the condition of Consent Application E20/17 and to add a seasonal home-based canoe and kayak rental business as a permitted use; AND THAT Zoning By-law Z675-2018 be presented to Council for enactment; 2018 Council Minutes April 19, 2018 AND FURTHER THAT the Wouters provide an Emergency Preparedness Plan as described in the IBI Group memorandum dated March 28, 2018 to the satisfaction of Municipal staff. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of Annual General Meeting held February 23, 2018 B. Ministry of Citizenship and Immigration re Lincoln M. Alexander Award C. Notice re International Plowing Match Legacy Agricultural Scholarship D. Resolution of The Corporation of the Township of Madawaska Valley re asset management planning E. The Corporation of the Township of Baldwin re Bill C-71 F. Resolution of the Regional Municipality of Halton re Seeking Support on the Court Application Involving the CN Truck-Rail Development in the Town of Milton G. Ernie Hardeman, M.P.P. re private members bill which would give municipalities the right to approve or reject landfill projects H. Tunnel Line Temporary Road Closure Notice Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-H be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham support the right to approve landfill developments as proposed by MPP Ernie Hardeman. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-39/18 by Paul Shipway, CAO I Clerk re Port Burwell Family Residences Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-39/18 re Port Burwell Family Residences be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Bayham Garbage Tag Allocation Agreement with Port Burwell Family Residences for Council consideration. CARRIED 2018 Council Minutes April 19, 2018 B. Report CAO-40/18 by Paul Shipway, CAO I Clerk re Laserfiche—Treasury Department Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-40/18 re Laserfiche —Treasury Department be received for information; AND THAT Council direct staff to utilize Working Capital funds to an upset limit of$10,000 to design and implement Laserfiche—Treasury Department automated process enhancements as outlined within Report CAO-40/18. CARRIED 12. BY-LAWS A. By-Law No. Z674-2018 Being a by-law to further amend By-Law No. Z456-2003 Lighthouse Gospel Church Zoning (This by-law follows the recommendation in Report DS- 29/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of April 19, 2018) B. By-Law No. Z675-2018 Being a by-law to further amend By-Law No. Z456-2003 Wouters Zoning (This by-law follows the recommendation in Report DS-30/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of April 19, 2019) C. By-Law No. 2018-052 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Froese Excavating for the provision of drainage works for the Corinth Municipal Drain — Branch 'C' in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-31/18 by Bill Knifton, Chief Building Official Drainage Superintendent during the regular meeting of April 19, 2018) D. By-Law 2018-053 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Port Burwell Family Residences to ensure the equitable distribution of benefit provided by Bayham Garbage Tags (This by-law follows the recommendation in Report CAO-39/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 19, 2018) E. By-Law 2018-054 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Field and Flock Farms Ltd. for all labour and equipment required to clean up and remove stumps erroneously cut on municipal property in select areas Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT By-Laws No. Z674-2018, Z675-2018, 2018-052, 2018-053 and 2018-054 be read a first, second and third time and finally passed. CARRIED 2018 Council Minutes April 19, 2018 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 7:48 p.m. to discuss: • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; • proposed or pending acquisition or disposition of land by the municipality or local board; • the security of the property of the municipality or local board; • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Use Agreements) B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality of local board (Gregson Road— Unopened Road Allowance) C. Confidential Report regarding the security of the property of the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 8:32 p.m. with progress to report. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT pursuant to By-law No. 2014-090, the Delegation of Powers By-law, staff be directed to temporarily close Lakeshore Line from Clarke Road to Elgin County Road 55 with access remaining for abutting property owners and emergency services; AND THAT Lakeshore Line from Clarke Road to Elgin County Road 55 be temporarily closed as a result of public safety risk of erosion of the Lake Erie shoreline, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff; 2018 Council Minutes April 19, 2018 AND THAT pursuant to By-law No. 2007-121, the Notice By-law, staff be directed to conduct permanent road closure activities for Lakeshore Line from Clarke Road to Elgin County Road 55 with access remaining for abutting property owners and emergency services; AND THAT in addition to the notice provisions of By-law No. 2007-121 staff be directed to schedule a public meeting on May 17, 2018 at 6:00 PM at the Municipality of Bayham Council Chambers, 56169 Heritage Line, Straffordville, Ontario to present an overview of the municipal assessment of Lakeshore Line and proposed process going forward to provide abutting property owners on the subject portion of Lakeshore Line with private access to public roads through conveyance; AND THAT Council direct staff to bring forward a by-law for Council consideration to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55 on May 17, 2018; AND THAT pursuant to By-law No. 2015-021, the Sale & Disposition of Land By-law, the Council of the Corporation of the Municipality of Bayham declare lands known as Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be determined registered plan, surplus to the needs of the Municipality for the purposes of conveyance to abutting property owners to provide private access to public roads as a result of the closure of Lakeshore Line from Clarke Road to Elgin County Road 55 due to public safety risk of erosion of the Lake Erie shoreline, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff; AND THAT Council direct staff to provide notice pursuant to the Sale & Disposition of Land Policy. CARRIED Moved by: Councillor Casier Seconded by: Councillor Breyer THAT pursuant to By-law No. 2014-090, the Delegation of Powers By-law, staff be directed to temporarily close Clarke Road from Lakeshore Line to Glen Erie Line for the purposes of road reconstruction; AND THAT Council direct staff to utilize Road Construction Reserve funds to reconstruct Clarke Road from Lakeshore Line to Glen Erie Line as a gravel road at the conclusion of the 2018 Capital program. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-055 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Confirming By-Law No. 2018-055 be a first, second and third time and finally passed CARRIED 2018 Council Minutes April 19, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:40 p.m. CARRIED MAYOR CLERK $AYH.44? i --- ' ' y j'tunity IS The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE ALWARD MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018, adopted Report No. 217145, dated January 19, 2018, revised March 5, 2018 as prepared by Spriet Associates in regard to drainage works for the construction of the Alward Municipal Drain serving Parts of Lot 126, Concession 6, in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018 gave first and second reading to Provisional By-law #2018-040, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, May 3, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, April 23, 2018 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday— Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 9th day of April, 2018. %// Pau S hip, ay CAOICIerk voNYHAlif - li - ---- 'Y ,fili -_-----4,ze-4-vaWlef . ,5:001.i174.1 Fial*- OA'po Aly j.tunity Isco The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE FERNLEY MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018, adopted Report No. 216088, dated January 3, 2018, revised March 5, 2018 as prepared by Spriet Associates in regard to drainage works for the reconstruction of the Fernley Municipal Drain serving Parts of Lots 7 to 9, Concessions 1 and 2, in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018 gave first and second reading to Provisional By-law #2018-041, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, May 3, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, April 23, 2018 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1 Y0, Telephone: 519-866-5521, Monday— Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 9th day of April, 2018. //� Paul Ship A - i. CAOICIerk INNYH.44,1 ) � } '/3oirtunity Is i0 The Corporation of the Municipality of Bayham NOTICE OF A PUBLIC MEETING CONCERNING THE PROPOSED DRAINAGE WORKS FOR THE TOLLGATE ROAD MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that further to Chap. D.17, Section 41 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 3, 2018 at 8:00 p.m. at the Bayham Municipal Office, 56169 Heritage Line, Straffordville Ontario. THE PURPOSE of the meeting is to inform area landowners that Council will consider the enclosed Engineer's Report #213140 filed with the Clerk at the Bayham Municipal Office on April 12, 2018 regarding the proposed incorporation of the Tollgate Road Municipal Drain serving parts of Lots 20 and 21, Concession South Gore and Lot 129, Concession S.T.R., Municipality of Bayham. The work was initiated from a petition. ANY PERSON may attend the meeting and/or make a written or verbal representation in support of, or in opposition to the proposed drainage works by forwarding your comments to the Municipal Office prior to the meeting. ADDITIONAL INFORMATION relating to the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1 Y0, Telephone: 519-866-5521, Monday—Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 20tt' day of April, 2018. ,44 r4 01111111111 101111.°P-___ Paul ipway CAOICIerk 17,011A,41 PLANNING ACT NOTICE OF THE PASSING OF + ZONING BY-LAW Z674-2018 BY c74011110-.., y THE CORPORATION OF THE '6POrtunity is '6. MUNICIPALITY OF BAYHAM APPLICANT: LIGHTHOUSE GOSPEL CHURCH TRUSTEES TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z674-2018 on the 19TH day of APRIL 2018 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 10th day of May, 2018 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is is to amend the zoning regulation exception to allow for a Private School use on a 1.1 ha (2.7 acre) parcel of land, in the Institutional (I) Zone to a Site-specific Institutional (1-4) Zone in Zoning By-law Z456-2003. School use is permitted in the I zone where the school is established and maintained by either the Thames Valley District School Board or the London District Catholic School Board, therefore, the proposed privately operated Private School needs to be added as a Site-specific permitted use. The subject lands are located in Part Lot 12, Concession 1, on the west side of Victoria Road in the Village of Port Burwell and known as 59 Victoria Road. THE EFFECT of this By-law will be to allow for private school use in the existing church building in addition to the permitted uses in the Institutional (I) Zone. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 20th DAY OF APRIL 2018. KEY MAP MUNICIPALITY OF BAYHAM `—I Margaret Underhill „7„,,,,, 40e _____ Deputy Clerk/Planning Coordinator _________ Municipality Municipality of Bayham -� 56169 Heritage Line, P.O. Box 160. ` Straffordville, ON, NOJ 1Y0 4°• --------- Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 ,i di I _ ,J W: www.bayham.on.ca E-mail: munderhill@bayham.on.ca SUBJECT LANDS I 1 y J W)LLLAMST I NEWTONST Village of Port Burwell NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at$300.00 by the Province of Ontario. OHA- '*, PLANNING ACT 1 NOTICE OF THE PASSING OF Wi°,!., ZONING BY-LAW Z675-2018 BY o,.tuni ,�� THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No. Z675-2018 on the 19TH day of APRIL 2018 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Local Planning Appeal Tribunal in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 10th day of May, 2018 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is change the zoning regulations on 740 m2 (7,965 ft2) of Agricultural (A1) land and 3,269 m2 (0.8 acres) of Rural Residential (RR) land to a site-specific Rural Residential (RR-35) Zone in Zoning By-law Z456-2003. The Al lands have been added to the RR lands by way of consent application E20/17. The proposed change will allow a seasonal home-based canoe and kayak rental business; operating May to October from an existing 166 m2 (1,792 ft2) accessory building; with a maximum of two (2) employees one of which residing in the dwelling; not more than five (5) clients at one time; and, client parking permitted no closer than 15 m (49 feet) to the front property line. The subject lands are located on the north side of Calton Line, west of Dennis Road known as 54004 Calton Line. THE EFFECT of this By-law will be to fulfil a condition of the consent to change the Al lands to a zone consistent with the rest of the parcel and to permit a site-specific home occupation business on the lands. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 20TH DAY OF APRIL 2018. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, NOJ 1Y0 Tel: 519-866-5521 Ext 222 Fax: 519-866-3884 LOB E-mail: munderhillc bayham.on.ca W:www.bavham.on.ca SUBJECT LANDS NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Local Planning Appeal Tribunal is presently set at$300.00 by the Province of Ontario. Form B01 010#441v,i,ft fir 4111111 4y °rtunity Is�o�► Corporation of the Municipality of Bayham NOTICE OF NOMINATION FOR MUNICIPAL OFFICE for the offices of: Municipality of Bayham • The MAYOR shall be elected by general vote of the residents of the municipality • The DEPUTY MAYOR shall be elected by general vote of the residents of the municipality • One COUNCILLOR WARD 1, shall be elected by the residents of said ward • One COUNCILLOR WARD 2, shall be elected by the residents of said ward • One COUNCILLOR WARD 3, shall be elected by the residents of said ward NOMINATION PERIOD: Tuesday May 1, 2018 to Friday July 27, 2018 ELECTION DAY: Monday, October 22, 2018 Any person wishing to run for one of the above mentioned municipal offices may do so, by filing with the Clerk of the municipality, their completed nomination papers, endorsed by at least 25 eligible electors, accompanied by the required filing fee ($200 filing fee for Mayor, a $100 filing fee for the other positions) payable in cash, debit, or certified cheque. To be filed no later than 2:00 p.m. on Friday, July 27, 2018. No campaign expense may be incurred, and no contribution can be received until the nomination is filed. For any further information, please contact the Municipality. Paul Shipway CAOICIerk Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 519-866-5521 pshipway@bayham.on.ca Form B01 A INNYHA otirtrida% N./ �y 'Ph °I'tunity Is' Corporation of the Municipality of Bayham NOTICE OF NOMINATION DISTRICT SCHOOL BOARD OFFICES NOTICE is hereby given to the Municipal Electors of the Municipality of Bayham that nominations may be made by in the prescribed form for the following offices: District Public School Board (English) —Thames Valley District School Board Two to be elected from the County of Elgin and the City of St. Thomas Contact: Maria Konefal, Clerk, City of St. Thomas (519-631-1680) District Separate School Board (English) — London District Catholic School Board One to be elected from the County of Elgin and the City of St. Thomas Contact: Maria Konefal, Clerk, City of St. Thomas (519-631-1680) French Language Separate District School Board — Conseil Scholaire Catholique Providence One to be elected from County of Elgin, County of Middlesex, City of London Contact: Cathy Saunders, Clerk, City of London (519-661-4535), elections@london.on.ca French Language District Public School Board — Conseil Scholaire Viamonde One to be elected from the Municipality of Haldimand Norfolk, County of Oxford, County of Elgin, County of Lambton, Municipality of Chatham-Kent Contact: Judy Smith, Clerk, Municipality of Chatham-Kent (519-360-1998) Nominations must be signed by the candidate and may be filed in person or by an agent on any day before Friday July 27, 2018, during regular office hours or on Friday, July 27, 2018 (Nomination Day) between the hours of 8:30 a.m. and 2:00 p.m. A prescribed nomination filing fee of$100.00 payable by cash, certified cheque or money order must accompany the nomination form. Paul Shipway CAOICIerk Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 519-866-5521 pshipway@bayham.on.ca APPOINTMENTS TO THE ELGIN ELECTION JOINT COMPLIANCE AUDIT COMMITTEE The Town of Aylmer, the Municipality of Bayham, the Municipality of Central Elgin, the Municipality of Dutton/Dunwich, the Municipality of West Elgin, the Township of Malahide, and the Township of Southwold are currently seeking interested applicants with accounting, auditing and legal experience, from professionals who are required to adhere to codes or standards of their profession and from individuals with in depth knowledge of the campaign financing rules of the Municipal Elections Act, 1996, for appointment to the Elgin Election Joint Compliance Audit Committee. The purpose of the Compliance Audit Committee is to: • consider compliance audit applications made by electors and decide whether they should be granted or rejected; • appoint an auditor if the application is granted; • receive and consider the auditor's report; • commence legal proceedings, if there is a contravention; and • if no contravention, determine whether there were reasonable grounds for the application; And to: • consider reports of the Clerk identifying contributors to a campaign that appear to have contravened contribution limits • commence legal proceedings, if there is an apparent contravention. For further information or if you wish to be considered for an appointment, a copy of the Terms of Reference and Application Form are available from any of the following websites: Town of Aylmer www.aylmer.ca Municipality of Bayham www.bayham.on.ca Municipality of Central Elgin www.centralelgin.org Municipality of Dutton/Dunwich www.duttondunwich.on.ca Municipality of West Elgin www.westelgin.net Township of Malahide www.malahide.ca Township of Southwold www.twp.southwold.on.ca Submissions are to be sent directly to: Michelle Casavecchia-Somers Chief Administrative Officer/Clerk Township of Malahide 87 John Street South Aylmer, ON N5H 2C3 mcasavecchia@malahide.ca DEADLINE for submissions is Friday, May 18, 2018 at 4:30 p.m. APPLICATION FORM Elgin Election Joint Compliance Audit Committee Please attach this application form to the front of your resume or brief bio(Please do not include a cover letter). PLEASE PRINT: Name: (last name) (first name or name known by) Address: 911 Street Address Apartment/Unit# PO Box Rural Route City/Town Postal Code Telephone: Home Cell Work Email address: Instructions for completing this Career Profile and preparing your resume: • Please answer'yes' or`no'to each question; please do not select both yes and no, or leave both blank. • Your resume or brief bio should be based on your skills,experience,and qualifications compared to those listed in the terms of reference for the committee. • You should include detailed information in your resume or brief bio for the questions where you answered'yes'. • Include your current and past employer's names,and under each employer include job titles,dates you were in each position, and a summary of your experience for each position • Please do not include copies of transcripts, licenses, certificates, etc. Education: Do you possess a college diploma(or university degree)? Yes ❑ No ❑ If yes, name of the program: If no,do you possess a high school diploma? Yes ❑ No ❑ Please include in your resume relevant post-secondary courses/programs/workshops not included above. Do you possess the following experience: (please include the number of years experience) Knowledge of the Municipal Elections Act, 1996? Yes El No ❑ Knowledge and understanding of municipal election campaign financing rules? Yes ❑ No ❑ Experience working on a committee,task force,or similar setting? Yes El No El Availability and willingness to attend meetings? Yes El No El Are you the owner or tenant of land or the spouse of an owner or tenant of land in the County of Elgin. If so,name of municipality: Yes El No El Are you 18 years of age or older? Yes ❑ No ❑ I certify that the information contained in this application is true and complete,to my knowledge. I understand that a false statement may disqualify me. Yes ❑ No ❑ Completed by: (print name) Date completed: Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of committee appointments.We thank all applicants in advance;however,only those applicants selected for an interview will be contacted. (Form updated April/18) Ministry of Agriculture, Ministere de('Agriculture, de Food and Rural Affairs ('Alimentation et des Affaires rurales --Th./111c7- Office of the Minister Bureau du ministre 77 Grenville Street, 11th Floor 77, rue Grenville, 11e etage Toronto, Ontario M7A 1 B3 Toronto(Ontario) M7A 1 B3 sV E I Vami ® Tel:416-326-3074 Tel. :416 326-3074 Q tario Fax:416-326-3083 Telec. :416 326-3083 L. March 23, 2018 APR 1 3' 2018 Dear Mayor/Reeve/Warden: MUNICIPALITY BAYHAr Applications for the 2018 Premier's Award for the Agri-Food Innovation Excellence are now being accepted. Please share this information with your municipality. The Premier's Award for Agri-Food Innovation Excellence was created to recognize and promote the spirit of innovation that thrives in Ontario's $37 billion agri-food sector. Each year, our agri-food sector demonstrates remarkable leadership in innovation through the development of new products, methods of production and ways of conducting business. Every year the program recognizes up to 50 award-winning innovations across the province, including the Premier's Award which is valued at $75,000. Primary producers, processors and agri-food organizations are invited to submit applications until May 25, 2018. Details on eligibility, innovation categories, assessment criteria, and the application and selection process can be found in the enclosed 2018 program guidebook and application form or online. For additional information, please contact the Agricultural Information Contact Centre at 1 877-424-1300 or ag.info.omafraontario.ca. I have also enclosed a copy of a brochure which highlights the recipients of the 2017 program for the Premier's Award for Agri-Food Innovation Excellence. I look forward to celebrating the great innovations developed in your municipality to grow our agri-food sector and Ontario's economy. Sincerely, er .41 Jeff Leal Minister of Agriculture, Food and Rural Affairs Minister Responsible for Small Business Good Things Grow in Ontario A bonne terre, bons produits Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2 Bureau principal du ministere: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 Ministry of Citizenship and Ministere des Affaires civiques et Immigration de('Immigration 3111,1 Minister Ministre �j�c 6th Floor 6e etage mazerN®, sams 400 University Avenue 400, avenue University Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario Tel.: (416) 325-6200 Tel.: (416)325-6200 Fax:(416) 325-6195 Telec.: (416)325-6195 Alit Z. Ul0 March 2018 MUNICIPALITY BAYHAM Dear Friends, Throughout the year, Ontarians from all walks of life play a vital role in championing diversity and the richness it brings to the province. Today, I am writing to encourage you to submit a nomination for the Champion of Diversity Award so that outstanding individuals, groups and employers receive the recognition they deserve for actively promoting diversity and inclusion and immigrant economic success in Ontario. You can submit a nomination under the following award categories: • Inclusion and Diversity • Cross-Cultural Understanding • Business Leadership in Immigrant Employment To submit a nomination for this award: a) Visit ontario.ca/honoursandawards. b) Select the Inclusion category. c) Click on Champion of Diversity Award. d) Download the PDF form. e) Read the eligibility criteria and instructions carefully. f) Fill out the form, then submit it no later than May 15, 2018. Instructions for submitting your nomination package can be found on the website. If you have any questions please call 416-314-7526, toll free 1-877-832-8622 or TTY 416-327-2391, or email ontariohonoursandawardsontario.ca. Thank you for your support of this important recognition program. Sincerely, YOXD2-- i 1, I�f Laura Albanese Minister ((orporatron of'C in g lc rtv 71E vs. „vs Lôurn ofAmftertnbar April 13, 2018 VIA EMAIL Association of Municipalities of Ontario (AMO) 200 University Avenue, Suite 801 Toronto, ON M5H-3C6 Email: amo@amo.on.ca Rural Ontario Municipal Association (ROMA) 200 University Avenue, Suite 800 Toronto, ON M5H-3C6 Email: roma@roma.on.ca Re: Offering School Property to Municipalities At the Regular meeting of April 9th, 2018, Amherstburg Town Council passed the following: Resolution # 20180409-107 "That a letter BE SENT in support of the Town of Essex's resolution regarding offering closed school properties to municipalities for one dollar." Regards, Tammy Fowkes Deputy Clerk cc: Ontario Municipalities enlc: Town of Essex correspondence dated February 1, 2018 Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH,AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519)736-5403 TTY: (519)736-9860 essL R,C,,V FD MAR 52018 Town of cV Amherstburg February 1,2018 Association of Municipalities of Ontario(AMO) 200 University Avenue, Suite 801 Toronto,Ontario M5H 3C6 Email:amo@amo.on.ca Rural Ontario Municipal Association 200 University Avenue, Suite 800 Toronto, Ontario M5H 3C6 Email: roma@roma.on.ca Ontario Municipalities Re:Offering School Property to Municipalities Dear Sir/Madam, At its regular council meeting of January 15, 2018, Essex Town Council discussed the ongoing issue of school closures throughout Ontario.These school closures in many cases result in properties that are left as vacant and unused for substantial periods of time and this often results in properties that not only become eyesores for the affected communities but as well often have further negative impacts on the social and economic development of that community and its municipality. Many municipalities might be interested in purchasing these properties for development and sustainment as a hub in their community. However the feasibility of this certainly becomes more daunting and for some municipalities even impossible when municipalities that are interested in purchasing must first (pursuant to current regulations) purchase these properties at fair market value with taxpayer dollars and then may need to spend further taxpayer monies in order to retrofit and/or remediate the building (s) on these properties. Given the fact that these properties were already originally purchased and developed into schools using taxpayer dollars we ask that consideration be given to the fact that the taxpayers should not again have to purchase these properties at fair market value if the intent 1 - - ' - ". '---- '`' — ' i 33 Talbot Street South t 519 776 7336 Essex,Ontario NSM 1A8 f 519 776 8811 www.essex.ca esse,X is for the particular Municipality to develop and/or sustain these properties for the betterment of its community. As a result of the discussion the following resolution was passed by Essex Town Council at its January 15,2018 regular meeting: Moved by Councillor Bondy Seconded by Councillor Voakes (R18-01-013)That the Town of Essex send a request to the Association of Municipalities of Ontario(AMO), ROMA and all other municipalities in Ontario requesting that when schools boards make decisions to close schools,that they have to offer the building to the local municipality for a dollar. Carried Council believes that providing the opportunity to purchase the buildings for a dollar would give municipalities a meaningful opportunity to ensure that these properties remain a key hub for social and economic development in their respective communities. Should you have any questions or comments regarding this matter, please feel free to contact the undersigned. Yours truly, Robert Auger, L.L.B. Clerk, Legal and Legislative Services Town of Essex Email: rauger@essex.ca RA/Im 33 Talbot Street South t 519 776 7336 Essex,Ontario N8M 1A8 f 519 776 8811 www.essex.ca sralret% °P*Air.:1' 1116, EC- Ppo�.tu - 0 MUNICIPALITY OF BAYHAM TEMPORARY ROAD CLOSURE Clarke Road From Glen Erie Line to Lakeshore Line Effective: Immediately Estimated Re-opening: Indefinite Road will remain passable for Emergency Vehicles Reason: Road Reconstruction Access remains for abutting property owners and Emergency Services For further information, contact: Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 E: pshipwaybayham.on.ca www.bayham.on.ca ,-*XYHAL/14- Ni,„41 1116,EC- Ppo - IrTUnity MUNICIPALITY OF BAYHAM TEMPORARY ROAD CLOSURE Lakeshore Line From Clarke Road to Elgin County Road 55 Effective: Immediately Estimated Re-opening: Indefinite Road will remain passable for Emergency Vehicles Reason: Shoreline Erosion Access remains for abutting property owners and Emergency Services For further information, contact: Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 E: pshipwaybayham.on.ca www.bayham.on.ca 4925 56796 56890II 56859 56956 0 Gt z _ 0333 Y 'FR/ct� 5057 5199 4759 • a Oil ce U �, 57354 ggco 4.7: off., "� s 55977 0 cGFN . I °C° ,. cc fRFGiryB '-'%0 4,64 Go°o m °o°-1%,% °7,o°°Oa56268 0 5776:57 3 o •®•®•••5 •6477 15656: 0 • ••• •••• • o� 113 �66GOC ®067, ow 23 X00®'6723 ° z `'-',,z7 O© --_________0 , c,„,,,,,:, 56877® 7Op QO ow00 40 4. ®00 :,,,,0 ®4 87 oo . °®® 6 ®®® 4OOoo4/r . "o'F' o , oo °�Fi°Or7, 00 -' 7,o ''''..%,z,„, 57,755 • `opo`, -� LAKE ERIE ' N Municipality of Lakeshore Line T.-car BAYHAM 0 0.5 1 2 4 Kilometers I! y YH ,. 4 401 ,44.,..,....,. *Lip.-411,1ft -4111111111111111k1111 „ 1111P p Sc' p°l tunity Ism NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to permanently close a portion of Lakeshore Line from Clarke Road to Elgin County Road 55 as outlined on the attached Key Map. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during regular office hours Monday to Friday, between 8:30 a.m. and 4:30 p.m. Written Comments will be received until 12:00 p.m. May 11, 2018. A Public meeting will occur on May 17, 2018 at 6:00PM at the Municipality of Bayham Council Chambers, 56169 Heritage Line, Straffordville, Ontario to present an overview of the municipal assessment of Lakeshore Line and proposed process going forward to provide abutting property owners on the subject portion of Lakeshore Line with private access to public roads through conveyance and easements; The Council of the Corporation of the Municipality of Bayham will consider a By-law to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55 at the May 17, 2018 meeting of Council. DATED at the Municipality of Bayham this 20th day of April, 2018. Paul Shipway, CAOICIerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca 4925 56796 56890II 56859 56956 0 Gt z _ 0333 Y 'FR/ct� 5057 5199 4759 • a Oil ce U �, 57354 ggco 4.7: off., "� s 55977 0 cGFN . I °C° ,. cc fRFGiryB '-'%0 4,64 Go°o m °o°-1%,% °7,o°°Oa56268 0 5776:57 3 o •®•®•••5 •6477 15656: 0 • ••• •••• • o� 113 �66GOC ®067, ow 23 X00®'6723 ° z `'-',,z7 O© --_________0 , c,„,,,,,:, 56877® 7Op QO ow00 40 4. ®00 :,,,,0 ®4 87 oo . °®® 6 ®®® 4OOoo4/r . "o'F' o , oo °�Fi°Or7, 00 -' 7,o ''''..%,z,„, 57,755 • `opo`, -� LAKE ERIE ' N Municipality of Lakeshore Line T.-car BAYHAM 0 0.5 1 2 4 Kilometers I! y YH ,. 4 44,..6,„„ SitTLIw' --""IIIIIkA irg fir, '© `tunity if:.ft� NOTICE CONCERNING THE PROPOSED CONVEYANCE OF LAND BY THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham has declared as surplus to the Municipality, and proposes to convey lands to abutting property owners: 1) Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be determined registered plan. ADDITIONAL INFORMATION relating to this proposed conveyance may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during regular office hours Monday to Friday, between 8:30 a.m. and 4:30 p.m. Written Comments will be received until 12:00 p.m. May 11, 2018. The Council of the Corporation of the Municipality of Bayham will consider a By-law to stop up, close and convey Lakeshore Line from Clarke Road to Elgin County Road 55 at the May 17, 2018 meeting of Council. DATED at the Municipality of Bayham this 20th day of April, 2018. Paul Shipway, CAOICIerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca 4925 56796 56890II 56859 56956 0 Gt z _ 0333 Y 'FR/ct� 5057 5199 4759 • a Oil ce U �, 57354 ggco 4.7: off., "� s 55977 0 cGFN . I °C° ,. cc fRFGiryB '-'%0 4,64 Go°o m °o°-1%,% °7,o°°Oa56268 0 5776:57 3 o •®•®•••5 •6477 15656: 0 • ••• •••• • o� 113 �66GOC ®067, ow 23 X00®'6723 ° z `'-',,z7 O© --_________0 , c,„,,,,,:, 56877® 7Op QO ow00 40 4. ®00 :,,,,0 ®4 87 oo . °®® 6 ®®® 4OOoo4/r . "o'F' o , oo °�Fi°Or7, 00 -' 7,o ''''..%,z,„, 57,755 • `opo`, -� LAKE ERIE ' N Municipality of Lakeshore Line T.-car BAYHAM 0 0.5 1 2 4 Kilometers I! 47:40 Olir p/3ortunity at- :t, LAKESHORE LINE EROSION RESPONSE STRATEGY On April 19, 2018 the Council of the Corporation of the Municipality of Bayham passed the resolutions attached hereto as Appendix 'A'. The resolutions outline the process for the Municipality of Bayham to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55. The Municipality then proposes to convey the closed Lakeshore Line road allowance to abutting property owners, complete with easements, to ensure abutting property owners have private access to public roads at Stafford Road, Clarke Road, Elgin County Road 55 and Lakeshore Line at Clarke Road. The purpose of this notice is firstly to advise of the continued erosion risks along Lakeshore Line. Secondly, this notice is to advise that the Municipality has commenced a process to close Lakeshore Line from Clarke Road to Elgin County Road 55. Why is the Municipality closing Lakeshore Line from Clarke Road to Elgin County Road 55? Lakeshore Line is subject to significant shoreline erosion hazards and continues to lose tableland through this process along Lake Erie. During the 2017-2018 winter season multiple portions of the Lakeshore Line bluff system between Clarke Road and Elgin County Road 55 significantly deteriorated and eroded towards Lakeshore Line. The erosion of the bluff system has created a public safety risk, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff. What portion of Lakeshore Line is the Municipality closing? The section of Lakeshore Line in question, between Clarke Road and Elgin County Road 55, is located on the north shore of Lake Erie, east of Port Burwell. The distance between Clarke Road and Elgin County Road 55 is approximately 4.5 km, stretching east-west. A section of this road approximately 730 metres to the east and west of Godby Road has already been closed due to safety concerns. That closure occurred in February 2002. When is the Municipality closing Lakeshore Line from Clarke Road to Elgin County Road 55? On April 19, 2018 the Council of the Corporation of the Municipality of Bayham provided direction to immediately close Lakeshore Line from Clarke Road to Elgin County Road 55 with a Temporary Road Closure. During the Temporary Road Closure access remains for abutting property owners and emergency services. On May 17, 2018 Council will consider a by-law to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55 as a result of a public safety risk, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff. How will abutting property owners on Lakeshore Line access public roads once Lakeshore Line is closed? The Municipality proposes to declare lands known as Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be determined registered plan, surplus to the needs of the Municipality for the purposes of conveyance to abutting property owners to provide private access to public roads as a result of the closure of Lakeshore Line from Clarke Road to Elgin County Road 55. This means the Municipality, at its own cost, would divide the road allowance in two and give half of the road allowance to each abutting property owner. First the Municipality would register easements over all of the parcels to ensure all abutting property owners and utilities would have private access to public roads at Stafford Road, Clarke Road, Elgin County Road 55 and Lakeshore Line at Clarke Road. What about the rest of Lakeshore Line from Clarke Road west to Port Burwell? At this time only the portion of Lakeshore Line from Clarke Road to Elgin County Road 55 is being closed. It is recognized that other portions of Lakeshore Line may be at risk to erosion from Lake Erie in the future. Shoreplan Engineering is satisfied that at this time no additional closures are required. The Municipality will continue with ongoing general site review along the Lake Erie shoreline. Further the Municipality will implement detailed inspection and mapping every 3-5 years by engineers familiar with slope stability issues and coastal processes. This monitoring information will provide Council with information to make future decisions on when to close public roads based on public safety. Why is Clarke Road also temporarily closed from Glen Erie Line to Lakeshore Line? To provide additional public access to Lakeshore Line the Municipality proposes to upgrade Clarke Road from Glen Erie Line to Lakeshore Line as a gravel road. Clarke Road from Glen Erie Line to Lakeshore Line is largely a sand road currently. The work to upgrade Clarke Road will occur in 2018 once capital works on Springer Hill Road and Eden Line are completed. For additional information, the IBI Lakeshore Line Shoreline Erosion Response Strategy is attached hereto as Appendix 'B'. Additionally, the Permanent Road Closure Notice is attached hereto as Appendix 'C' and the Sale & Surplus of Lands Notice is attached hereto as Appendix 'D'. Please refer to the Road Closure and Sale of Surplus Lands Notice for information on how to comment on the same. In the interim, should you have any questions, concerns or simply would like to discuss the proposed process please do not hesitate to contact the undersigned. Regards, Paul Shipway CAOICIerk 56169 Heritage Line, Straffordville, ON NOJ 1Y0 E: pshipway@bayham.on.ca T: 519-866-5521 Resolution No. 1: THAT pursuant to By-law No. 2014-090, the Delegation of Powers By-law, staff be directed to temporarily close Lakeshore Line from Clarke Road to Elgin County Road 55 with access remaining for abutting property owners and emergency services; AND THAT Lakeshore Line from Clarke Road to Elgin County Road 55 be temporarily closed as a result of public safety risk of erosion of the Lake Erie shoreline, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff; AND THAT pursuant to By-law No. 2007-121, the Notice By-law, staff be directed to conduct permanent road closure activities for Lakeshore Line from Clarke Road to Elgin County Road 55 with access remaining for abutting property owners and emergency services; AND THAT in addition to the notice provisions of By-law No. 2007-121 staff be directed to schedule a public meeting on May 17, 2018 at 6:00 PM at the Municipality of Bayham Council Chambers, 56169 Heritage Line, Straffordville, Ontario to present an overview of the municipal assessment of Lakeshore Line and proposed process going forward to provide abutting property owners on the subject portion of Lakeshore Line with private access to public roads through conveyance and easements; AND THAT Council direct staff to bring forward a by-law for Council consideration to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55 on May 17, 2018; AND THAT pursuant to By-law No. 2015-021, the Sale & Disposition of Land By-law, the Council of the Corporation of the Municipality of Bayham declare lands known as Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be determined registered plan, surplus to the needs of the Municipality for the purposes of conveyance to abutting property owners to provide private access to public roads as a result of the closure of Lakeshore Line from Clarke Road to Elgin County Road 55 due to public safety risk of erosion of the Lake Erie shoreline, specifically the risk associated with the public use of Lakeshore Line in proximity to the crest of the bluff where Lakeshore Line ranges in distance from less than 25 metres up to 125 metres from the crest of the bluff; AND THAT Council direct staff to provide notice pursuant to the Sale & Disposition of Land Policy. Resolution No. 2 THAT pursuant to By-law No. 2014-090, the Delegation of Powers By-law, staff be directed to temporarily close Clarke Road from Lakeshore Line to Glen Erie Line for the purposes of road reconstruction; AND THAT Council direct staff to utilize Road Construction Reserve funds to reconstruct Clarke Road from Lakeshore Line to Glen Erie Line as a gravel road at the conclusion of the 2018 Capital program. IBI GROUP 203-350 Oxford Street West I I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date April 16, 2018 From William Pol, IBI Group Project No 3404 cc Rob Cascaden, IBI Group Subject Lakeshore Line Shoreline Erosion Response Strategy Memo Summary • Lakeshore Line between Clarke Road and County Road 55 is at risk due to Lake Erie shoreline erosion. Erosion rates inland from the lake range from 4 metres per year to 5 metres per year. • The distance from the public road to the bluff crest is between, less than 25 m to 125 m, putting the public road access at risk. On the basis of naturally occurring erosion rates, it is in the public interest to close Lakeshore Line between Clarke Road and County Road 55 in its entirety. • Land use planning policies from the Provincial Policy Statement 2014, the Elgin County Official Plan and the Municipality of Bayham Official Plan, provide policies regarding public safety as an important consideration. The closing of the road to public access conforms to these policies. • The Municipality has the authority under the Municipal Act to close public highways. Municipal By-laws for Public Notice and Disposal of Surplus lands also apply to this action. • Upon closing of the roads, Council may proceed to dispose of the surplus lands by conveying one half of the closed road to the abutting property owners at no cost. • Where the closing of the road results in loss of public road access to individual properties, with no alternative public road access, Council may proceed to establish private road access across closed portions of the road and to maintain any public utilities along the roadway. • Based on a review of the applicable municipal and planning policies it is in the public interest of safety from Lake Erie shoreline erosion risks, that Lakeshore Line from Clarke Road to County Road 55 be closed and conveyed to the abutting property owners at no cost with the establishment of private easements over portions of these lands were necessary. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 2 Municipality of Bayham—April 16,2018 Introduction 1. IBI Group is retained to assist the Municipality with a coordinated evaluation and recommended actions in response to Lake Erie shoreline erosion as it affects Lakeshore Line from Clarke Road to County Road 55. This report considers the public safety risk of lands and the public road falling into Lake Erie due to the erosion of the shoreline, specifically the risk associated with the public use and municipal operation of the road in proximity to the top of bank. The following report considers the issue based on coastal engineering, land use planning policies and the process for public rights of way conveyance to abutting property owners. This report provides supporting justification for the closing of the remainder of Lakeshore Line from Clarke Road to County Road 55. It also provides procedure to enact the closing based on Municipal authority in the Municipal Act and municipal by-laws for Public Notice (By-law No. 2007-121)and the Disposition of Land (By- law No. 2015-021). 2. The lands subject to evaluation include the north shore of Lake Erie east of Port Burwell between Clarke Road and County Road 55, a distance of approximately 4.5 kilometers. Based on 2018 images, the distance from the road to the waterline varies from approximately 75 m to 220 m. The height of the bluff slope varies but the crest of the slope extends approximately 20 m above the lake level. The distance between the crest of the bluff and the road varies from less than 25 m up to 125 m. 3. The consulting coastal engineer and the municipal planning consultant have undertaken a visual assessment of the shoreline erosion on April 5, 2018. Upon inspection, the marker stakes placed by Bayham staff were located and estimates were made of distances from the edges of the bluff crest to the road. These distances confirmed that the public road is at risk of eroding into Lake Erie and public safety is an issue. 4. Lakeshore Line from Clarke Road to County Road 55 is open to public use and municipal maintenance except for approximately 730 m in each direction, east and west of Godby Road. This section of road has been closed in 2002 due to public safety concerns. There are no observed shoreline protection structures along this stretch of Lake Erie. There are three(3)dwellings between the road and the bluff.There are three dwellings located on the north side of Lakeshore Line in proximity to the road. In addition there are a number of outbuildings in proximity to the crest which may be at risk. Engineering Evaluation 5. Shoreplan Engineering Limited (Shoreplan) a coastal engineering consulting firm, is retained to provide an assessment of the erosion and safety risks. Based on their review of several erosion investigations for this section of Lake Erie the estimated long term erosion rate is between 4 metre per year and 5 metre per year. This rate is an average observed rate over many years. A large single failure event may result in a greater loss at the crest of the bluff than an average annual erosion rate. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 3 Municipality of Bayham—April 16,2018 6. Shoreplan has considered the potential for shoreline protection in this area based on previous evaluation for a property directly west of the subject site. The estimated construction costs for the creation for protection feature, in 2018 values, are approximately $8,200/metre for a headland beach to$14,000/metre for a revetment response. In addition to construction costs, the protection feature would require additional construction costs due to the higher cliff and ongoing maintenance costs over the 25 to 50 year lifetime of the feature. Construction of shoreline protection is subject to various approvals including the Department of Fisheries and Oceans (DFO), Ministry of Natural Resources and Forestry (MNRF)and the Long Point Region Conservation Authority.The approval process for these agencies are intended to protect the whole of the Lake from impact associated with human interventions. The approval process costs are not included and would likely take several years of process and may not receive approvals. In addition if the Municipality undertakes work, it may be subject to a Class or Individual Environmental Assessment. 7. Based on their review of background materials, site visit and existing and future risk to the public use of Lakeshore Line, Shoreplan, supports the closing of Lakeshore Line from Clarke Road to County Road 55. Land Use Planning Framework 8. The following paragraphs provide the land use planning framework for Council decisions for the Lake Erie shoreline. The closing of Lakeshore Line is evaluated against the Provincial Policy Statement 2014,the Elgin County Official Plan,the Municipality of Bayham Official Plan and the Long Point Region Conservation Authority regulations. In principle, Council is responsible for the safe use, operation and maintenance of municipal infrastructure including public roads. Adopted policy direction supports Council's need to protect public safety. 9. Provincial Policy Statement 2014, Policy 1.1.1 sets out policies for healthy, liveable and safe communities which are sustained by: c) avoiding development and land use patterns which may cause environmental or public health and safety concerns. Secondly, Policy 1.6.7 Transportation Systems requires that transportation systems should be provided which are safe, ... and are appropriate to address projected needs. The closing of Lakeshore Line due to public safety concerns caused by Lake Erie erosion is consistent with this Provincial Policy for land use. 10. Elgin County Official Plan Policy D3.1 defines hazardous lands as lands that could be unsafe for development due to naturally occurring processes. D3.2 specifically references shoreline hazards along the Lake Erie shoreline. Specific shoreline hazard lands are not shown in the County Plan are intended to be shown on the municipal Official Plan schedules. Policy D3.4 specifically references the erosion hazard limit set out by the provincial technical guide and the ability of the Long Point Conservation Authority to evaluate the risk on a site by site basis. 11. Municipality of Bayham, Policy 1.2 Purpose of the Plan includes the following: I)to promote and secure the health, safety, convenience, welfare and quality of life of residents and IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 4 Municipality of Bayham—April 16,2018 visitors. The public use of Lakeshore Line is not safe and may risk the health of residents and visitors. A decision to close the road conforms with the purpose of the Plan to promote and secure public health and safety. 12. Municipality of Bayham Policy 6.1.8 Lake Erie Shoreline sets out the hazardous lands policies for the subject area. Official Plan Schedule "A2" shows the subject area within the Hazard Lands designation. Policy 6.1.2 Buildings and Fill, prohibits buildings and structures except where a permit has been obtained from the Long Point Conservation Authority. These specific policies are described below. 13. Policy 6.1.8.1 establishes three methods to calculate the limit of the hazardous lands where each formula requires a 100 years of erosion protection. Based on these formula, no new development will be permitted between the existing public road and the crest of the bluff and no new development will be permitted in proximity to the north side of Lakeshore Line. The rebuilding of structures damaged or lost due to erosion would also be prohibited because of the future risk of shoreline erosion. Therefore the closing of the public road and conveyance of the land to abutting property owner with a private access easement to the nearest public road is an appropriate response to minimize the risk to public safety. 14. The Long Point Region Conservation Authority (LPRCA) regulates activities in hazardous lands to prevent the loss of life and property due to shoreline erosion. This is done through the application of regulations affecting areas in and near the Lake Erie shoreline. LPRCA is authorized under Section 28 of the Conservation Authorities Act to implement and enforce the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation (Ontario Regulation 178/06). The lands under consideration are identified as hazardous lands due to erosion and therefore any new development is subject to granting of permits by the LPRCA. 15. The LPRCA regulation sets out three approaches to establishing the limit of hazard land located beyond the 100 year erosion limit. Based on these measures, lands several hundred meters inland from the bluff crest are subject to the regulations. No new development would be permitted due to erosion risk and therefore the closing of the road will not affect any of the existing owners. It is consistent with the LPRCA regulations to close the road to public use and reduce the risk to loss of life and property. 16. Based on a review of the applicable land use planning policies a decision to close Lakeshore Line from Clarke Road to County Road 55 is in keeping with the intent and purpose of these approved documents to promote the safety and health of residents and visitors and prevent the loss of life and property. Proposed Action 17. Based on the above analysis it is recommended that open portions of Lakeshore Line between Clarke Road and County Road 55 be closed and that one half of the closed portion of the road be conveyed to the registered abutting property owners. Where necessary, a private easement in favour of the owners abutting the closed road will be granted and registered on the title of the property granting access the open public roads being Clarke IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 5 Municipality of Bayham—April 16,2018 Road, Stafford Road, or County Road 55. No easements to Godby Road are necessary because Lakeshore Line has already been closed on either side of God by Road. 18. Closure of the public road will impact a total of 19 properties located on both the north and south side of Lakeshore Line. Of these properties 8 have alternative public road access and will not be materially affected by the road closing. The remaining 11 properties will require private easements across portions of the closed roads. Five of these remaining properties are vacant fields located on the south side of Lakeshore Line while one of the fields on the north side will require private access. The last five properties are dwellings which require private easements across closed portions of the road. 19. There are a number of wind turbines which use Lakeshore Line for operation and maintenance access. Two of the three properties with wind turbines have access to Glen Erie Line and will not need easements. The third property with a wind turbine near the east end of the road will need an easement easterly to County Road 55. Municipal Road Closing Procedure 20. The following steps are needed to close Lakeshore Line, convey the road to the abutting property owners and establish easements in favour of those properties which still require access for established residential or farming purposes. i) A resolution will be passed by Municipality of Bayham Council to proceed with the steps needed to close the road. ii) The municipal staff will send, post on line and publish in the newspaper notices in accordance with By-law 2007-121 for public notice. It will be published in the newspaper 14 days prior to the Council meeting when the by-law to close the road is to be considered. Notice will be sent by registered mail to the property owners abutting the road to be closed. Notice will be sent to the County of Norfolk and County of Elgin abutting the road and to all utilities such as Hydro using the public road allowance. iii) The necessary surveying of the public road to be closed has been completed by a local surveyor contracted by the Municipality. A London law firm has been contracted to undertake a title search of the lands abutting the road to be closed to confirm the ownership and any existing easements on these private lands which may need an easement across the closed portion of Lakeshore Line. iv) Council will hold a public meeting to receive comments on the intent to close the road no sooner than 14 days after notice has been provided in accordance with the municipal By-law. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 6 Municipality of Bayham—April 16,2018 • Council may then pass a by-law declaring the road is unsafe for public use; Council may declare the land where the road exists is surplus to the needs of the municipality and Council may declare the road shall be closed. • Council will authorize the conveyance of one half of the road allowance to the abutting property owners at no cost. • Where property owners have no alternative means of public road access, Council will establish and register private easements across closed portions of the road to retain access to an open public road at no cost to the owners. vi) Following the passage of the road closing by-law, it will be registered in the Registry Office, and a valid Deed, including a Certificate of Compliance, may then be given to the abutting property owners who are conveyed the closed portion of the road. There will be no costs assigned to the property owners receiving a portion of the closed road allowance. 21. The road closing and establishment of easements is expected to take approximately three months from the date of Council direction to the date of registration of the closing and easements in the Registry office. Future Monitoring 22. It is recognized that other portions of public roads in the Municipality may be at risk to erosion from Lake Erie. Shoreplan is satisfied the existing criteria to monitor the erosion rate is acceptable. The criteria indicates, where the distance from the road to the crest of the bluff is less than 50 m the area should be monitored and where the distance is less than 25 m the road should be closed. Shoreplan recommend a general site review along the Lake Erie shoreline annually using the above criteria and detailed inspection and mapping every 3 - 5 years by engineers familiar with slope stability issues and coastal processes. This monitoring information will provide Council with information to make future decisions on when to close public roads based on public safety. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies Isp,,YHA.4 4iinpfrfro„.. 0411111.41:11111: 41111 co "p04L ortu IS Q nity NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to permanently close a portion of Lakeshore Line from Clarke Road to Elgin County Road 55 as outlined on the attached Key Map. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during regular office hours Monday to Friday, between 8:30 a.m. and 4:30 p.m. Written Comments will be received until 12:00 p.m. May 11, 2018. A Public meeting will occur on May 17, 2018 at 6:00PM at the Municipality of Bayham Council Chambers, 56169 Heritage Line, Straffordville, Ontario to present an overview of the municipal assessment of Lakeshore Line and proposed process going forward to provide abutting property owners on the subject portion of Lakeshore Line with private access to public roads through conveyance and easements and for persons to ask questions and share concerns about the proposed Lakeshore Line closure process; The Council of the Corporation of the Municipality of Bayham will consider a By-law to permanently close Lakeshore Line from Clarke Road to Elgin County Road 55 at the May 17, 2018 meeting of Council. DATED at the Municipality of Bayham this 20th day of April, 2018. Paul Shipway, CAOICIerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca Isp,,YHA.4 °q1110.494`' :411111 Pport� IS 0°' pity NOTICE CONCERNING THE PROPOSED CONVEYANCE OF LAND BY THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham has declared as surplus to the Municipality, and proposes to convey lands to abutting property owners: 1) Lakeshore Line from Clarke Road to Elgin County Road 55, on a yet to be determined registered plan. ADDITIONAL INFORMATION relating to this proposed conveyance may be obtained by contacting the Bayham Municipal Office, 56169 Heritage Line, Straffordville, during regular office hours Monday to Friday, between 8:30 a.m. and 4:30 p.m. Written Comments will be received until 12:00 p.m. May 11, 2018. The Council of the Corporation of the Municipality of Bayham will consider a By-law to stop up, close and convey Lakeshore Line from Clarke Road to Elgin County Road 55 at the May 17, 2018 meeting of Council. DATED at the Municipality of Bayham this 20th day of April, 2018. Paul Shipway, CAOICIerk Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca 4925 56796 56890II 56859 56956 0 Gt z _ 0333 Y 'FR/ct� 5057 5199 4759 • a Oil ce U �, 57354 ggco 4.7: off., "� s 55977 0 cGFN . I °C° ,. cc fRFGiryB '-'%0 4,64 Go°o m °o°-1%,% °7,o°°Oa56268 0 5776:57 3 o •®•®•••5 •6477 15656: 0 • ••• •••• • o� 113 �66GOC ®067, ow 23 X00®'6723 ° z `'-',,z7 O© --_________0 , c,„,,,,,:, 56877® 7Op QO ow00 40 4. ®00 :,,,,0 ®4 87 oo . °®® 6 ®®® 4OOoo4/r . "o'F' o , oo °�Fi°Or7, 00 -' 7,o ''''..%,z,„, 57,755 • `opo`, -� LAKE ERIE ' N Municipality of Lakeshore Line T.-car BAYHAM 0 0.5 1 2 4 Kilometers I! rtvc APR 2 3 2018 MUNICIPALITY OF BAYHAM Straffordville 2018 Grade 8 Graduation Parents Committee April 19,2018 55675 Hesch Street Straffordville,Ontario NOJ 1Y0 519-866-5142/cell: 519-550-5130 Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville, Ontario NOJ 1Y0 Dear Paul Shipway CAO/Clerk: I am writing to you as a representative of the Straffordville 2018 Grade 8 Graduation Parents Committee. We are as small group of parents fund raising for the 2018 Graduating class of Straffordville Public school.We are funding raising for the students graduation ceremony and dance. Due to the number of graduating students the Straffordville Public school gymnasium limits the number of family member that are allowed to attend to two per student.This means that siblings, grandparents, and other special family member will not be allowed to attend.To increase the number of family members the Straffordville 2018 Grade 8 Graduation Parents Committee is looking to utilize the Vienna Community Center as it enables us to include as many family members as possible.As we are a small committee we are looking for a donation from the Municipality of Bayham,the donation we are requesting is the utilization of the Vienna Community Center with rental fee waived. We will obtain the necessary liability insurance as required by the Municipality of Bayham. I look forward to further discussing the utilization of the Vienna Community Center with you Mr. Shipway, CAO/Clerk of Municipality of Bayham. If you have any questions or would like to discuss or schedule a meeting please call me at 519-866-5142/cell: 519-550-5130. Sincerely, 71/ Michael Collins, Representative of the Straffordville 2018 Grade 8 Graduation Parents Committee Straffordville Hall Foundation 55716 Main Street, PO Box 159 RE C F I E; Straffordville, ON MAR 2 3 2018 NOJ 1Y0 MUNICIPALITY OF IAYHAi March 20, 2018 Mayor Ens, Deputy Mayor Southwick, Councillor Breyer, Councillor Casier and Councillor Ketchabaw: In November 2018, elections will take place and a new term of office will begin. At that time the Straffordville Hall Foundation will have fulfilled their promise to clean the Straffordville Community Centre at no charge for the remainder of the current Council's term. As agreed, we are giving 6 months' notice that the Straffordville Hall Foundation will no longer continue to provide cleaning services for the Straffordville Community Centre for the next term of office for Non-Straffordville Hall Foundation Fundraising Events. With your approval we will continue to provide cleaning services for Straffordville Hall Foundation Fundraisers until further notice. We feel our time and effort is better spent promoting and fundraising for the Straffordville Community Centre. We would like to continue to manage, book, fundraise for, and promote the Straffordville Community Centre at no cost to the Municipality of Bayham; to ensure it is available for future generations to enjoy. We would also like to request that we be permitted to look after booking the Pavilion and Baseball Diamonds located in the Straffordville Community Park. Having all Straffordville facilities handled by one group will ensure availability for parking, washroom facilities etc. are taken into consideration (i.e. a wedding and ball tournament on the same day)when bookings are scheduled. Thank you for your continued support in our efforts. Susan Chilcott, ai://6e/Pe LaA.-- Vice-President The Straffordville Hall Foundation vAY ® REPORT \,/ TREASURY DEPARTMENT 4'�oltu Is.No* nity TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: May 3, 2018 REPORT: TR-9/18 FILE NO. SUBJECT: 2018 Q1 Variance Report BACKGROUND: The Q1 (first quarter) financial reports are provided for Council's fiduciary review. This report provides a summary of current revenue and expenditure to March 31, 2018 and variances to the Operating Budget. Staff will be providing quarterly variance reports to council. COMMENTS: Capital programs have started and early results are showing departments are on track to meet Capital Budget. CONCLUSION: Operating Budget expenses are at expected levels given the cyclical nature of some operations. Capital expenses have started in most departments, and with an early passed budget permitted department managers to secure competitive pricings and availability of service providers. ATTACHMENTS: 1. Appendix A: 2018 Q1 Operating Revenue and Expense Variance Report. 2. Appendix B: 2018 Q1 Capital Expense Variance Report RECOMMENDATION 1. THAT Staff Report TR-9/18 be received for information; Respectfully sub[nilted,i Reviewed Lorne Ja ep SA, CA R-47- ,= - ay e Municipality of Barham Appendix A: 2018 Q1 Operating Revenue and Expense Variance Report 2018 2018 % Actuals Budget Consumed Revenues 05.10 General Taxation 1,038,375 4,153,501 25% 05.20 Other Revenues 283,527 1,125,500 25% 10.10 General Government 1,560 60,500 3% -management fee yet booked 10.20 Council 30,000 0% 20.10 Fire Services 4,688 13,000 36% 20.20 Police Services 30,000 0% 20.30 Conservation Authority - 20.40 Other Protective Services 22,375 89,500 25% 20.50 Bylaw Enforcement Services 12,805 25,000 51% 25.10 Roads 186,363 472,559 39% 25.20 Winter Control 3,363 - 25.40 Street Lights - 30.10 Water 92,727 660,990 14% -timing of billing 30.15 Richmond Water 11,068 67,589 16% -timing of billing 30.30 Waste Disposal 18,650 145,000 13% -timing of grants 30.20 Waste Water 134,042 906,508 15% -timing of billing 35.20 Cemeteries 48 - 40.10 General Assistance - 45.10 Parks&Recreation 500 2,600 19% 45.20 Straffordville Community Centre 7,939 10,000 45.30 Vienna Community Centre 4,210 9,000 47% Eden Community Centre - 45.40 Libraries - 67,500 0% 45.50 Museums 14,200 0% 50.10 Planning,Development&Tourism 21,674 34,200 63% 25.30 Business&Commerce Tourism&Marketing 5 3,500 0% 50.20 Environmental Services 11,500 0% Capital 157,173 1,117,167 14% -timing of grants Expenditures 05.10 General Taxation - 05.20 Other Revenues - 10.10 General Government 305,551 1,314,662 23% 10.20 Council 21,187 102,798 21% 20.10 Fire Services 94,805 529,139 18% 20.20 Police Services 172,121 934,000 18% 20.30 Conservation Authority 43,489 91,978 47% -timing of billing 20.40 Other Protective Services 27,174 99,479 27% 20.50 Bylaw Enforcement Services 8,364 30,123 28% 25.10 Roads 371,738 1,491,712 25% 25.20 Winter Control 88,397 106,400 83% -seasonal expense 25.40 Street Lights 7,725 45,000 17% 30.10 Water 58,230 660,990 9% 30.15 Richmond Water 9,835 67,589 15% 30.20 Waste Water 108,247 906,508 12% 30.30 Waste Disposal 85,548 491,228 17% 35.20 Cemeteries 3,728 17,500 21% 40.10 General Assistance 10,000 0% 45.10 Parks&Recreation 5,166 65,030 8% 45.20 Straffordville Community Centre 11,031 52,866 21% 45.30 Vienna Community Centre 8,394 60,744 14% 45.35 Eden Community Centre 133 - 45.40 Libraries 5,527 67,500 8% 45.50 Museums 5,135 55,304 9% 50.10 Planning,Development&Tourism 28,445 110,756 26% 25.30 Business&Commerce - Tourism&Marketing 5,763 12,310 47% 50.20 Environmental Services 5,419 23,000 24% Capital 296,819 1,751,167 17% -assets still to be purchased Municipality of Bavham Appendix B: 2018 Q1 Capital Expense Variance Report 2018 2018 Actuals Budget Consumed General Government Council Computers $ - $ 10,000 0% Community Based Strategic Plan $ 78 $ 30,000 0% Detailed Design Standards $ 146 $ 15,000 1% Liability Reserve Transfer $ 5,000 0% -yet to be booked Election Reserve Transfer $ 10,000 -yet to be booked Working Capital Transfer $ 10,000 -yet to be booked Fire Rescue Boat $ - $ 20,000 0% Roads Tunnel Line Bridge $ 75,000 0% Maple Grove Line $ - $ 230,000 0% Tunnel Line $ - $ 125,000 0% Best Line $ - $ 50,000 0% Springer Hill Rd. $ - $ 375,000 0% Stewart Road $ - $ 65,000 0% Eden Line $ - $ 160,000 0% Guard Rails $ - $ 10,000 0% Sidewalks $ - $ 65,000 0% B&C Inspection $ - $ 10,000 0% Road Signs $ 3,665 $ 4,000 92% Water Air Valves $ 13,500 0% Waster Water Manhole Rehabilitation $ 50,000 0% Pump Station Check Valves $ 1,090 $ 10,000 11% Pump Equipment $ 4,523 $ 41,667 11% Parks East Pier Rehabilitation $ - $ 150,000 0% Richmond Fence-CSA $ - $ 35,000 0% Accessible Viewing Platform $ 65,000 0% Planning Official Plan Review $ 2,928 $ 7,000 42% Zoning By-Law $ 10,000 Facility SCC Chairs&Stage 0 $ 23,000 0% SCC Generator 0 $ 75,000 0% PB Library Ramp 354.4 $ 15,000 2% FD Stn 2-HVAC 0 $ 12,000 0% THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-056 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE TOLLGATE ROAD MUNICIPAL DRAIN WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: Parts of Lots 20 and 21, Concession South Gore and Lot 129, Concession S.T.R., Municipality of Bayham AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No. 213140, prepared by Spriet Associates, dated April 2, 2018, which is attached hereto as Schedule "A", and forms part of this By-law. AND WHEREAS the estimated total cost of constructing the drainage work is $12,200.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No. 213140, dated April 2, 2018 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $12,200.00 being the amount necessary for the drainage works or other tendered and awarded amount by Council. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and monies assessed in and payable by another municipality, and such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law. By-law No. 2018-056 -2 - A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A"to be collected in the same manner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. 4. For paying the amount of$6,812.00 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of$500.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the "Alward Municipal Drain". READ A FIRST AND SECOND TIME this 3rd day of May, 2018 and provisionally adopted this 3rd day of May, 2018. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of MAYOR CLERK COURT OF REVISION — MUNICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law#2018-056 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on June 7, 2018 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-057 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MAY 3, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held May 3, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 3rd DAY OF MAY, 2018. MAYOR CLERK