Loading...
HomeMy WebLinkAboutApril 05, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 7:00 p.m. 6:30 p.m. —Committee of Adjustment A. Froese B. Hart 7:20 p.m. — Public Meeting — Planning/Zoning A. Lighthouse Gospel Church B. Wouters 7:45 p.m. — Public Meeting Drainage — Fernley Municipal Drain 8:00 p.m. — Public Meeting Drainage —Alward Municipal Drain 8:00 p.m. Court of Revision —Corinth Municipal Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON ROADS OPERATIONS SUPERVISOR STEVE ADAMS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS Mayor Ens commented on the Provincial Disaster Assessment Team (PDAT) Public Information Session held at the Vienna Community Centre on Wednesday, April 4, 2018 noting the Municipality is hopeful residents will utilize the available Disaster Recovery Assistance for Ontarians Program to obtain relief from the February 21, 2018 flood event. 2018 Council Minutes April 5, 2018 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 15, 2018 B. Public Meeting held March 15, 2018 re Corinth Drain Branch 'C' Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held March 15, 2018 and Public Meeting re Corinth Drain Branch 'C' held March 15, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment re J & M Froese proposed minor variance B. Notice of Committee of Adjustment re S & L Hart proposed minor variance C. Notice of Public Meeting re Lighthouse Gospel Church proposed zoning by-law amendment D. Notice of Public Meeting re Jack and Janet Wouters proposed zoning by-law amendment E. Notice of Public Meeting re proposed drainage works for the Fernley Municipal Drain F. Notice of Public Meeting re proposed drainage works for the Alward Municipal Drain 2018 Council Minutes April 5, 2018 G. Notice of Court of Revision re Corinth Municipal Drain Branch 'C' Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the correspondence item 10.1.1-A- 10.1.1-G be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ontario Trillium Foundation application response B. Municipal GHG Challenge Fund application response C. Municipal GHG Challenge Fund Notice re Truck Pilot Program D. Township of South Stormont re Ontario Legislation Bill 139 and authority to approve landfill projects E. Long Point Region Conservation Authority December 31, 2017 Financial Statements and 2017 Annual Report F. Elgin St. Thomas Public Health re Food Handler Certification G. 2018 Municipal Elections Candidate Training Opportunities H. Ministry of Municipal Affairs re Disaster Recovery Assistance for Ontarians Program I. Minister of Seniors Affairs re 2018 Senior of the Year Award J. Elgin County re 2018 Library Usage and Statistics Report K. Municipality of Bayham 2018 Capital Works Projects Notice Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the correspondence item 11.1.1-A- 11.1.1-K be received for information. CARRIED 2018 Council Minutes April 5, 2018 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-28/18 by Paul Shipway, CAO I Clerk re Investing in Canada Infrastructure Program Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-28/18 re Investing in Canada Infrastructure Program be received for information; AND THAT Council direct staff to identify potential projects in the 2019-2028 Capital Budget utilizing the Investing in Canada Infrastructure Programs for Council consideration. CARRIED B. Report CAO-29/18 by Paul Shipway, CAO I Clerk re Community Energy Plan — FCM Milestones Framework Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-29/18 re Community Energy Plan - FCM Milestones Framework be received for information; AND THAT Council direct staff to bring forward a by-law to adopt the Municipality of Bayham Municipal Energy Plan - Local Action Plan on GHG Emissions for Council consideration; AND THAT the Council of the Corporation of the Municipality of Bayham adopt the goal of reducing Bayham's per capita GHG emissions by 20% over the next 15 years CARRIED C. Report CAO-30/18 by Paul Shipway, CAO I Clerk re Federation of Canadian Municipalities (FCM) — Municipalities for Climate Innovation Program (MCIP) — Port Burwell Climate Change Adaptation Infrastructure Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-30/18 re FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure be received for information: AND THAT staff be directed to bring forward a by-law to enter into a funding agreement with the Federation of Canadian Municipalities (FCM) - Municipalities 2018 Council Minutes April 5, 2018 for Climate Innovation Program (MCIP) for the Port Burwell Climate Change Adaptation Infrastructure for Council consideration; AND THAT staff be directed to carry the FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure project as a 'Works-In-Progress - Federal Receivable' (WIP- Federal Receivable) until the 2019 Capital Budget is approved; AND THAT staff be directed to commence works with Meritech Engineering to issue tender for the capital works in 2018, to be approved by the 2018-2022 term of Council in December 2018. CARRIED D. Report CAO-31/18 by Paul Shipway, CAO I Clerk re Main Street Revitalization Initiative Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-31/18 re Main Street Revitalization Initiative be received for information; AND THAT Council direct staff to bring forward a by-law to enter into an agreement to participate in Ontario's Main Streets Revitalization Initiative administered by the Association of Municipalities of Ontario for Council consideration; AND THAT the Municipality of Bayham Main Street Revitalization Initiative project be Capital Item PW-37 Pitt St. Parking Lot. CARRIED E. Report CAO-32/18 by Paul Shipway, CAO I Clerk re Compliance Audit Committee 2018- 2022 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-32/18 re Compliance Audit Committee - 2018-2022 be received for information; AND THAT Council direct staff to bring forward a by-law to adopt Egin Election Joint Compliance Audit Committee Terms of Reference for the 2018 Municipal Election for Council consideration. CARRIED 2018 Council Minutes April 5, 2018 F. Report CAO-34/18 by Paul Shipway, CAO I Clerk re RFT 18-03 Port Burwell Bio-swale Fence Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-34/18 re RFT 18-03 Port Burwell Bioswale Fence be received for information; AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Rail Tech Enterprises for the supply and installation of Bioswale Fence for Council consideration. CARRIED Council recessed for Planning Public Meetings at 7:20 p.m. and reconvened at 7:37 p.m. G. Report CAO-35/18 by Paul Shipway, CAO I Clerk re Vienna Community Centre Hot Water Heater— Dishwasher Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-35/18 re Vienna Community Centre Hot Water Heater- Dishwasher be received for information; AND THAT staff be directed to move forward as outlined within Report CAO-35/18; AND THAT the project be funded by the Vienna Community Centre Reserve Fund. CARRIED Council recessed for Public Meeting at 7:44 p.m. and reconvened at 7:54 p.m. H. Report CAO-38/18 by Paul Shipway, CAO I Clerk re Reciprocal Building Inspection Services Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-38/18 re Reciprocal Building Inspection Services be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Reciprocal Building Inspection Services Agreement with the Town of Tillsonburg for Council consideration. CARRIED 2018 Council Minutes April 5, 2018 12. BY-LAWS A. By-Law No. 2018-033 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in The County of Elgin known as the Corinth Municipal Drain Branch 'C' (This by-law follows the recommendation in Report DS-23/18 during the Court of Revision of April 5, 2018) Third and Final Reading B. By-Law No. 2018-039 Being a by-law to establish an Election Joint Compliance Audit Committee for the 2018 Municipal Election in accordance with the Municipal Elections Act, 1996, as amended (This by-law follows the recommendation in Report CAO 32/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) C. By-Law No. 2018-040 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as the Alward Municipal Drain (This by-law follows the recommendation in Report DS-22/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of April 5, 2018) First and Second Reading Only D. By-Law No. 2018-041 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as the Fernley Municipal Drain (This by-law follows the recommendation in Report DS-21/18 by Bill Knifton during the Public Meeting of April 5, 2018) First and Second Reading Only E. By-Law No. 2018-042 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Federation of Canadian Municipalities regarding Municipalities for Climate Innovation Program (MCIP) (This by-law follows the recommendation in Report CA0-30/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) F. By-Law No. 2018-043 Being a by-law to appoint a Tree Commissioner/Weed Inspector G. By-Law No. 2018-044 Being a by-law to adopt the capital estimates for the year 2018 H. By-Law No. 2018-045 Being a by-law to establish a levy for the year 2018 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof I. By-Law No. 2018-046 Being a by-law to adopt the Municipality of Bayham Municipal Energy Plan Local Action Plan on Greenhouse gas emissions (This by-law follows the recommendation in Report CA0-29/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) J. By-Law No. 2018-047 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and The Association of Municipalities of Ontario regarding Ontario's Main Street Revitalization Initiative (This by-law follows the recommendation in Report CA0-31/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) K. By-Law No. 2018-048 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Rail Tech Enterprises (This by-law follows the 2018 Council Minutes April 5, 2018 recommendation in Report CAO-34/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) L. By-Law No. 2018-049 Being a by-law to authorize the execution of a development agreement between Jaime and Maria Froese and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-24/18 by Margaret Underhill, Secertary/Treasurer during the Committee of Adjustment of April 5, 2018) M. By-Law No. 2018-050 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Town of Tillsonburg for reciprocal building inspection services (This by-law follows the recommendation in Report CA0-38/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Provisional By-Law No. 2018-033 be read a third time and finally passed; AND THAT Provisional By-Law No. 2018-040 and Provisional By-Law No. 2018- 041 be read a first and second time only; AND THAT By-Law No. 2018-039, No. 2018-042, No. 2018-043, No. 2018-044, No. 2018-045, No. 2018-046, No. 2018-047, No. 2018-048, No. 2018-049 as amended and No. 2018-050 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS A. Councillor Ketchabaw had a resident inquire regarding the Tollgate Road gravel project and the amount of gravel in the ditches. Roads Operations Supervisor provided an overview of gravel functions and the gravel program noting, information from general discussions with neighbouring municipalities. The Road Operations Supervisor outlined that gravel in the ditch is common, especially with an aggressive freeze thaw cycle like winter 2017/2018. The Road Operations Supervisor discussed the merits of packing and vibratory packing balancing the same against cost impacts. Council recessed for Public Meetings at 8:02 p.m. and reconvened at 8:13 p.m. 14. OTHER BUSINESS A. Richmond Community Park discussion Moved by: Councillor Ketchabaw Seconded by: Councillor Casier 2018 Council Minutes April 5, 2018 THAT staff be directed to leave the backstop fencing in the Richmond Community Park capital project. CARRIED Council recessed for a short break at 8:16 p.m. and reconvened at 8:22 p.m. 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:22 p.m. to discuss: • labour relations or employee negotiations; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. A. Confidential Report regarding labour relations or employee negotiations (Teamsters Local 879) B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Use Agreements) 14.2 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 9:01 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-051 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Confirming By-Law No. 2018-051 be read a first, second and third time and finally passed. CARRIED 2018 Council Minutes April 5, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 9:02 p.m. CARRIED MAY R R