HomeMy WebLinkAboutBy-law No. 2015-049 THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2015- 049
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
BILL FROESE 0/A PRO GRASS
FOR THE PROVISION OF LANDSCAPING SERVICES
WHEREAS the Municipality of Bayham is the registered owner and/or lessee of various
lands;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for provision of landscaping services on these
lands.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreement between the Municipality of Bayham and Bill Froese o/a Pro
Grass for the provision of landscape services.
2. THAT this by-law shall come into full force and effect upon the final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7TH DAY
OF MAY 2015.
r
Lihe
M OR CLERK
Schedule 'A E3/t 2015-049
LANDSCAPE SERVICES
Ti llS AGREEMENT made in triplicate this 7TH day of May, 2015.
BETWEEN
BILL FROESE 0/A PRO GRASS
( hereinafter referred to as the "Contractor" )
of the l"irst Part
-and-
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(hereinafter referred to as the"Municipality")
of the Second Part
WHEREAS the Municipality is the registered owner and/or the lessee of the lands shown
on the various maps attached hereto as "Map 9" hereinafter referred to as the "lands"'
AND WHEREAS the Contractor wishes to provide landscape services for the said lands:
AND WHEREAS in consideration of the payment of the sum of monies as described
within the context of this agreement by the Contractor to the Municipality and other good
and valuable consideration, the sufficiency of which is hereby acknowledged, the parties
hereto agree as follows:
1 The Municipality grants permission to the Contractor to enter upon municipal
lands for the purpose of maintaining the lands.
2. The Contractor agrees to provide landscape maintenance as needed for the
lands
3 The Municipality shall pay to the Contractor for the following properties, the
total sum, payable in equal monthly installments.
Straffordville $230.00
55939 Heritage Line
4. The Contractor agrees to indemnify the Municipality and save it harmless
from and against any and all claims, demands, loss, actions, damages,
liability, and expenses, in connection with loss of life, personal injury, or
damage to property arising from any occurrence on said lands howsoever
3
Schedule '-A' NI 2015..049
such claims may arise, providing proof of liability insurance not less than
$2,000,000 prior to May 1, 2015 arid that the insurance shall name the
Municipality of Bayham as an additional insured.
5 The Contractor will observe and adhere to the standards set out in Appendix
`A" attached hereto.
6. The Contractor shall not impede oartrOg, pedestrian or vehicular traffic to the
subject lands.
7. The Municipality shall have access to the site and surrounding area at all
times.
8. The Contractor shall not subcontract any or all of this agreement without the
prior and express approval of the Municipality.
9. This Agreement may be terminated at any time by either party giving the
other party 30 days written notice of termination.
IN WITNESS WHEREOF the Contractor and the Municipality have hereunto set their
hands and Corporate Seals this 7T' day of May 2015,
SIGNED, SEALED AND WITNESSED
) THE CORPORATION OF THE
MUNICIPAL, OF BAY AM
/ uJ
Paul En , MAYOR
) Lynda Millard, CLERK
)
) CONTRACTOR
In the Presence of
Schedule ,.A.. Fitt, 2015.049
Appendix -A,.
LANDSCAPE MAINTENANCE
SCOPE,OF.WORK
1. GENERAL-LANDSCAPE SERVICE
1.1 Fxccpt as otherwise expressly provided the contractor shall furnish all the
necessary labour, materials and equipment to perform the work specified in
this contract.
1.2 The contractor shall be solely responsible for loss or damage of his
equipment and for any material delivered to him from whatsoever source
1.3 The contractor shall be responsible for all damages caused during the
execution of the work and shall impose as little inconvenience as possible on
the residents during the performance of this contract
All work performed by the contractor shall be executed to the satisfaction of
the municipality.
1 5 Failure to provide and maintain a standard of service and workmanship
acceptable to the Public Works Manager will, at his discretion, result in an
alternate contractor being hired to do the work with the cost of the same
deducted from payment to the original contractor. Repeated failure to meet
Municipal standards of service and workmanship will result in termination of
the contract.
2. TERMS OF CONTRACT
This contract shall tae in force fo-a period of two years, r:cmmercing May 1 in the
year in which it has been awarea. and may be renewed for ar additional one
year at the agreement of both the contractor and the Public Works Manager.
3. PAYMENT
invoices shall be submitted on a monthly basis starting one month from the
commencement of work.
_ -
chedulo "A" B11 2015-r)4'k3
4. DESCRIPTION OF WORK
4 I Thoroughly rake all grassed areas to remove aebris and dead grass early in May
4 2 All debris shall be picked up prior to mowing operations. Mowing of all turfed
areas shall be performed on a regular basis to ensure grass does not exceed 4
in height. The grass is not to be cut to a height of less than 2"
4.3 Excessive grass clippings shall be raked arid disposed of by the contractor
immediately after each mowing operation.
4.4 Municipal grassed area along public roadways abutting the projects are included
in this contract.
4.5 Trimming of grass adjacent to curbs, sidewalks, fences, trees, flower beds,
benches, buildings, light standards. hydrants. etc, shall be done immediately
after each mowing operation.
4.6 Edging of hedges and sidewalks shall be completed Qo a monthly basis so that
these areas have a neat and well maintained appearance
4.7 Aerate turf using equipment which removes plugs of soil in June.
4.8 All hard surfaces, which includes parking lots and sidewalks must be swept
clean each time the contractor is performing work on site
4.9 The Public Works Manager shall notify and consult with the contractor regarding
the planting of annual flowers each spring. Flower beds are to be weeded and
maintained each time grass is cut.
4.10 Pruning for trees up to 16 feet in height- Pruning shall consist of the removal of
excess sucker growth, dead wood and interfering growth, the thinning of
branches where necessary, clearing growth from buildings and the shaping of
trees. All pruned branches of a diameter greater than 1 inch and all exposed
wood or scars resulting from previous work damage shall be painted with
approved tree wound paint. Trees and branches which are weak shall be cabled
or braced in accordance with approved tree bracing methods.Workmen shall not
be permitted to climb live trees with climbing spurs, but they shall employ
accepted tree climbing methods. Timber, brush and all other debris resulting from
this work shall be entirely removed from the project and disposed of by the
contractor at his own expense on the same day trees are pruned.
4.11 Trimming, and removal of dead growth, of all hedges and shrubs shall be
performed during June (evergreens), in June, July and September(deciduous)
and vines are to be trimmed as required to present a neat appearance.
4.12 Debris and garbage can contents shall be disposed of by the contractor at the
Public Works Yard in Strafforcivilie or Port Burwell
4.13 The municipality shall not pay for travel time between locations.
Schedule "A" B/1 2015.019
5 SCHEDULE OF WORK
5 1 Commencing May 13'to October 31 the contractor shall begin the contract.
Equipment shall not be operating in the contracted areas prior to sunrise and
must be off the area before sunset. on weekends, avid/or during events that are
held in the parks.
a, The Contractor shall generally conduct landscape services activities
every ten (10) days.
b. The Manager of Public Works and/or Cemetery Board shall advise the
Contractor of the date which landscape services activities may
commence for the first time each year.
c. The work outlined in Section 4.1 shall be completed during the first cut of
the year as outlined in Section 5.1 (b).
5.2 Tender PW 2015-03, as amended, shall form part of this agreement. attached
hereto as Schedule 'B'.
1lie Manayc.i of Public Works shall have absolute. and unfettered. final discretion
on work.
l)
Prx A
.2. ...„ .(::::::) „....________....x
tor A
u.
1.,_, 0 A
,...... n
., .. - • 2 vl-
_wad no
IIu;11111II 11111111111luu1111L.�
CJI !11111 111111 111111 VIII II
�-- rllr M� ] rar111►i �
t,t.e1-i.,*..,e,,r.„L..r..-,.11‘1
w
tit 1.
n4V
1.
l..i.i.i.n......::...k"w
f .AIIIIrrirr 111.L iI=.ni.nm1 / 1 G,C:M-
,..
'.
,
.—
,x„.rN,...,a41„_..1,.:,"
.. W
►\\tr1t
, =111x11 111.1 ••` ; _ lg
1,"i.r
IIII11� ,li
;• \ ilril1111111!ii111 1111 11-1
t •mss ■
/4,..
' ' 11111111I �‘ 11 !1• . ali Hill P-Mi l4: 11:1
I .. .r +uI141l.1J!■ •_■; :
11 +
11
/' 01111 i
_,1111 0
1111:.
,/ !..4R11111� 111111111w�III "am"'
-� OINTIVA
.
1111
/ C�11. P111l11111�
'%1,,•
•
aI
4 Aiitaft. ilik i -I--
d �
IT
..........
LI,
..,1 .
...N.
CI
cc
•••: ...
u-)• .......-9 ., ..., ./
•{
h. Ai
.. 11.11:1
:--
PA
,.....
Z 0
It,' •
%9' I
, 1
.. •
. ...
It toe
....,
.... C6.., .
.i.
cli ;..... • ...
t. rfl CP
---
05,...........:i 46, -,•,'
R i 1
I 1
• •. •ft '•••
,..4 I, '.•• 43:' `..4.5 ••••,./. ''
....,.
• ,......,-...... \„, 1
... ,,,,.., .... .„,
,
..../.- "I'V 2.: L.....• /
- , / 7,1. . 4) i.,v,,N:.7,.., ,. -•..,,-,
/ / 'afs ,_ '''•.. .1. / "•,,, / .'', ' ... i 1 ''• ', 1
/ r ,-.,/;,'..4..' / ••-, / oh,. „ .n„,- 1
;•,.. , ,.,
- ,) •-,sr
./ . .,,, „..... -/.
....., .. .... „,
..„,,,, .,,c,
.,.,. .41:114{:4„ ,,, , ....
, ,
, ..
me. ,........, ,... ....... „.
.,.
, ,..
,.. e. . ..„ .„
.....
..... ,
..., 1
1 .1
.................................
----......../
l"r wryiUlA Ft
i MAP f7
i , .__...... „,,,,,....,_ - , __,,,..„
. _ ?'_ti1i Ef4UNE I
' 63354
t - 6 _-44. LINE 4 ° v1r-Ntlfk- �"VJ
s a 56025• 0__' �. `g + A
z
I].
_ .7 EIr ry w
0
P i .,o . .-Thi �- I. € ENJJNE A'‘
HALL 115.1°41 I
,452637 . 1 I tow - i E 0 _ a�?) 4.
I S
z �Li. ----- Q ERGA EUNE gam' ,. _ ' .
l :
cefi
ils000.<1111 1 4,14sta. 1
rArr
I,
ik91 �t� �� `' ii
li;'
-..i 4V - _ 4 3B39B 4i
akri E7
Ss '
1-096 il
g J41 1 2
g4TRAFF•+J -D. LE! i 1
$ _ . I &) te
k.QAI 1 1` r Y
A 52398 ipaj1 gyp... , C7 11
r52547 V i f.)' r'-i
1
(.3.1
�s) \ A•\ !'P RL :
Pp
Qlor
tAL •u ryglii ..„
z 459481 ,q 1 . x'-••••...,74:___ y§ •.
,
L., , -;.:
. ' . -try• .-:-. ,.. .
- 5334B. !I m $A , m
•I*too.2
41 I 11
. Q C"+' laf n. •
tras
{gi..AK . $ a G `r61ElYNA .740 IA r
rte- `1
• z jIT
5 6438
°°
�: u - Oi • 155
PRoVINCIAL PARK m �'I
NIUNICIPALITY OF BAYHAM CEMETERIES ' + 'T BIJV WELL . �'OR� .I•.; If ,
Section ,.A" Property Location 1 l 11
-
1 Best 54536 Best Line '' I
' Firb ���:� t
Y 10968 Springerhili Road
i Old Richmond 54254 Heritage Line .
• Old Eden 11318 Ridge Line '
• Cabbie 56 139 Green Line
, 1st _.,... . , „••,..„... , ,,,
r
533e41 � � � w • §
LAi1f�/R ,- • , A
gg
r141",';
uli
AdNE E
I
# '-
rti:
5F i Z 5d ® g a
ta Ni
; ww '1:.-
-Fry" t
S 3
1 336f - I c
X'' ,
•i _
j 52$37 �+N I A' i1 67106!111'"
f
; • ,..,
, i i ' --- 1J-NE a4ALDWIN '7. 134 -1
orrER.47. .
;�. 11
ly,
'- . . . t t LE .. .. .- V.
gitTRAF
-
•
52388
' 1'I P
Of, PS1.111'.:
Jr.. .'�,
I.
�.
�j , 1- eu; I- _ ° =1 ►+ til `'
I.
Atc 1.....-4:3
1 . i , A .... 0.
rih. p � i
•
. null: ii ["�: : . • F 1:::
sus
+3 �
1� f { NNA
,
s' . B
s;
li • yj` • ' l
.
2 or.c.,ivivet
' 'WO • . •I • i 84 ,ai '
••sizimii i l• N
L'-- . �'i
gUI!ICIPALITY OF BAVHAM CER9 ETERIESVia I.
Section °°i3°' Property Location ' s T BURWELL~. , —F RS •
3 Light 55236 Light Line
7 Claus 57084 Calton Line %
3 Stanton 58180 Calton Line
Edison 31 King St East(Vienna)
0 Estherville 54880 Glen Erie Line
1 Otter Valley 56651 Tunnel Line
E.5330, v • ''¢ a 9° 5
X53 - •®,
Fk - . . -- e .1
s� _. 9 . 1 .
.., 5,:'
FbEf111 r eAlt.1• FHi L'58a67 . .
ALL i•d ft I ,l1-ri
4
i x p•7 7 : RIDGE
1fe,.
rte.:Alas r -,- "•�rc�dq . RSV" - -'47f 4, --.4
NE 84•1°14AN 7:
411'• - aa!
m I Imo'
-G +
tj•
. Nil-
a• I
PI CC' 001.x , .. i
,Evaigi ..,,i, ,,.,. i I , 1 ,
.= f, . . 1
,..
1w
° 52918 zac5 d t.1. r' 5
52647 JALE re I ��);! ' 'l 1,��7 1 AV * , 01 ily
i i • .
� D i[II.
5934e.s ail S3 ` ,UI. m'' Is 1 ti I,Iwo:.
N i. p
y e L
�L. Z. •w 1 ,ii
•_, 1 1 *ler . . • ' . . 6-AR,„ ii,
------,1 0 1
MUNICIPALITY OF ;AYHI CEMETERIES ,{ SII- 6;
# Section "C•. Property Location .
*-.T BURWELL -.� FORE I , 1
12 Bayham West 53688 Heritage Line I iI
13 Eden 56897 Eden Line %
14 Smuck 55177 Jackson Line G
15 Straffordville 55939 Heritage Line
•
16 Guysboro 57682 Heritage Line
7 Calton 6964 Richmond Road
.
co
Clearance Certificate I Certificat de dcharge
Contractor Legal 1 Contractor Address 1 Contractor Principal Legal/ Prl nd pal Address/ Clearance Certificate Validity period dd-
Trade Name/ Adresse de Classification Unit Trade Name 1 Adresse de Number 1 Numero du mmm-yyyy)1 Perlode
Appellation ('entrepreneur and Description 1 Appellation ('entrepreneur certificat de decharge de validite
commerciale ou Unite de classi
n,
CERTIFICATE OF INSURANCE Date(Y/M/D) May 8,2013
`.;¢: — s7.!.+'+%:
Broker: This Certificate is issued as a matter of information only and confers
Hamilton Ward Cathers-Aylmer no rights upon the certificate holder.This certificate does not amend,
Broker Client ID: 6551 extend or after the coverage afforded by the policies below.
Insured:
Wilhelm Froese Ma Pro Grass COMPANIES AFFORDING COVERAGE
50679 Talbot Line
Aylmer, ON Company A North Waterloo Farmers Mutual
N5H 2R1 Company B
Company C
Company D
COVERAGES
This is to certify that the policies of insurance listed below have been issued to the insured named above for the policy period indicated,not withstanding
any requirement,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain,the Insurance
afforded by the policies described herein Is subject to all the terms,exclusions and conditions of such policies.LIMITS SHOWN MAY HAVE BEEN
REDUCED BY PAID CLAIMS.
Co Effective Expiry
LTRType of Insurance Policy No. Date Date Limits
(YIM!D) (YIMID)
Commercial General Liability 71531C01 12014/04/22 2015/04/22 Each Occurrence $2,000,000
®Occurrence 0 Claims Made Products/Comp.Ops Aggregate $2,000,000
®Products and/or Completed Operations Personal and Advertising Injury $2,000,000
❑Tenants'Legal Liability Tenants'Legal Liability $500,000
• $❑ Property Damage Deductible Medical Payments(any one person) $10,000
®Non-Owned Automobiles Non-Owned Automobiles $2,000,000
SEF: ®#96 CO#99 0#94 SEF#94 $
A Farm Liability
❑Comprehensive Farm Liability $
❑Voluntary Medical Payments $
❑Voluntary Property Damage $
❑Cross Liability Clause
❑ Broad Form Property Damage
❑Blanket Contractual i
❑Personal Injury
❑Farmers Tenants Legal Liability $
❑Non-Owned Automobiles Non-Owned Automobiles $
SEF: 0#96 0#99 0#94 SEF#94 $
A Other—Describe
❑ I $
❑ $
0 $
-Additional Insured: Description of Operations/Locations/Automobiles/Special Items
Operations Covered: Landscaping, Mowing Lawns, Commercial
Properties and Graveyards. Excludes weed or pesticide spraying,
tree removal and snow removal.
CERTIFICATE HOLDER CANCELLATIONS
Should any of the above described policies be cancelled before the expiration
Municipality of Bayham date thereof,the issuing company will endeavour to mail 15 days written
9344 Plank Road, Box 160 notice to the certificate holder named to the left,but failure to mail such notice
Staffordville, ON shall impose no obligation or liability of any kind upon the company,its agents
NOJ 1YO or representatives.
glMetttaL)
Authorized Representative:
Title: Senior Commercial Underwriter
Company: The North Waterloo Farmers Mutual Insurance Company
NW33513 05/00
WSIB 3/13/2015 8 14 :55 AM PAGE 1/002 Fax Server
ore aey&sap In+vraneeTimed
7 ftt1 i.5$f#i^.L'e. r:i Gtt l`ei rbar: we
TYssttr��:,.irxf��x�ta itax trbs,��xl
Fax Page
Cover couverture
Sheet de telecopie
ConfldentlallConfidentlel:
The information contained in this facsimile message is privileged and confidential, and may contain personal
information that may be subject to the privacy provisions of the Freedom of Information end Protection of Privacy
Act.This Information should not be distributed, copied,or disclosed to any unauthorized persons and Is intended
only for the use of the individual named below and others who have been specifically authorized to receive it. If you
have received this communication in error,or if any problems occur with transmission, please notify the sender
immediately by telephone.
L'information contenue dans la presents telecopie est confidentielle et peut comporter des renseignements
personnels assujettis aux dispositions de la Lo!sur 191cces 4 Information et!a protection de la vile privee.Ces
renseignements ne doivent pas etre distribues, copies ni divulgues a des personnes non autorisees. IIs ne sent
destines qu'e la personne nommee ci-dessous et a d'autres personnes qui ont ate autoriseea 9 les recevoir.Si vous
avez reru ce message par erreur ou si des problemes en empechent la transmission,veuillez en informer
l'expedlteurimmediatemen par telephone.
Number of pages: (excluding cover page)
Data:Friday, March 13. 2015 Nombre de pages:01 (sans compter la page
8:14:48 AM couverture)
ToiDestireataire: FrorrdExp&diteurltrice):
Attn:
Telephone Telephone
Telephone: Tiliphone:
Fax Fax
Tilicapieur. 18886920205 Tilicopieur.
Message: