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HomeMy WebLinkAboutBy-law No. 2015-048 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015- 048 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND SWANTECH INDUSTRIES FOR THE PROVISION OF LANDSCAPING SERVICES WHEREAS the Municipality of Bayham is the registered owner and/or lessee of various lands; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for provision of landscaping services on these lands. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement between the Municipality of Bayham and Swantech Industries for the provision of landscape services. 2. THAT this by-law shall come into full force and effect upon the final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7TH DAY OF MAY 2015. 11101° .0" MA' OR LERK Schedule"A" B/L 2015-048 LANDSCAPE SERVICES THIS AGREEMENT made in triplicate this 7' day of May, 2015. BETWEEN SWANTECH INDUSTRIES ( hereinafter referred to as the"Contractor") of the First Part -and- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (hereinafter referred to as the°Municipality") of the Second Part WHEREAS the Municipality is the registered owner and/or the lessee of the lands shown on the various maps attached hereto"Map#1", "Map#6", "Map#7 Section A", "Map#8 Section B"and Map 9 Section C Bayham West, Eden, Smuck, Guysboro and Calton" hereinafter referred to as the"lands"; AND WHEREAS the Contractor wishes to provide landscape services for the said lands; AND WHEREAS in consideration of the payment of the sum of monies as described within the context of this agreement by the Contractor to the Municipality and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. The Municipality grants permission to the Contractor to enter upon municipal lands for the purpose of maintaining the lands. 2. The Contractor agrees to provide landscape maintenance as needed for the lands. 3. The Municipality shall pay to the Contractor for the following properties, the total sum, payable in equal monthly installments. -2 - Schedule"A" BIL 2015-048 Port Burwell—Map#1 $415.00 Area A (WIS Hurley Lane, Chatham St @ Nova Scotia Line, Ball Park/Playground @ 55461 Nova Scotia Line) Area B (Robinson St @ Howard St) Area C(Victoria St @ Plank Rd (Robinson St) Area D (Library 21 Pitt and Gazebo) Area E (Parkette& Cenotaph — Pitt St @ Erieus St) Area F (Basketball Court— Pitt St @ Erieus St) Area G (Marine Museum —18 Pitt St) Area H (Lighthouse— 17 Robinson St) - grass(guard rail area to bottom of slope on the west approximately 30 meters west from guard rails going southerly to bottom of slope at turnaround most southerly section of road Area I (Beach/Tum around end of Robinson St) Area J (Victoria Park—south west corner of Brock and Strachan) - from south west corner of Brock and Strachan to waterfront of East Beach Richmond—Map#6 $ 35.00 Area Y(Community Park 53906 Church St) Cemeteries Section A Map#7 $195.00 1. Best- 54536 Best Line 2. Firby— 10968 Springerhill Road 3. Old Richmond — 54254 Heritage Line 4. Old Eden - 11318 Ridge Line 5. Dobbie— 56139 Green Line Cemeteries Section B Map#8 $215.00 1. Light— 55236 Light Line 2. Claus— 57084 Calton Line -3 - Schedule"A" B/L 2015-048 3. Stanton —58180 Calton Line 4. Edison —31 King St East(Vienna) 5. Estherville—54880 Glen Erie Line 6. Otter Valley— 56651 Tunnel Line Cemeteries Map#9 Bavham West $ 95.00 53688 Heritage Line Eden $145.00 56897 Eden Line Smuck $ 55.00 55177 Jackson Line Guvsboro $ 80.00 57862 Heritage Line Calton $ 90.00 6964 Richmond Road 4. The Contractor agrees to indemnify the Municipality and save it harmless from and against any and all claims, demands, loss, actions, damages, liability, and expenses, in connection with loss of life, personal injury, or damage to property arising from any occurrence on said lands howsoever such claims may arise, providing proof of liability insurance not less than $2,000,000 prior to May 1, 2015 and that the insurance shall name the Municipality of Bayham as an additional insured. 5. The Contractor will observe and adhere to the standards set out in Appendix "A" attached hereto. 6. The Contractor shall not impede parking, pedestrian or vehicular traffic to the subject lands. 7. The Municipality shall have access to the site and surrounding area at all times. 8. The Contractor shall not subcontract any or all of this agreement without the prior and express approval of the Municipality. 9. This Agreement may be terminated at any time by either party giving the other party 30 days written notice of termination. IN WITNESS WHEREOF the Contractor and the Municipality have hereunto set their hands and Corporate Seals this 7TH day of May 2015. -4 - Schedule"A" B/L 2015-048 SIGNED,SEALED AND WITNESSED ) THE CORPORATION OF THE ) MUNICIPALITY OF AYHAM ) (:1-4-4jg ) Paul Ens, MAY R ) Lynda Millard, CLERK ) ) ) CONTRACTOR In the Presence of ) } - .r• Appendix"A" LANDSCAPE MAINTENANCE SCOPE OF WORK 1. GENERAL-LANDSCAPE SERVICE 1.1 Except as otherwise expressly provided the contractor shall furnish all the necessary labour, materials and equipment to perform the work specified in this contract. 1.2 The contractor shall be solely responsible for loss or damage of his equipment and for any material delivered to him from whatsoever source. 1.3 The contractor shall be responsible for all damages caused during the execution of the work and shall impose as little inconvenience as possible on the residents during the performance of this contract. 1.4 All work performed by the contractor shall be executed to the satisfaction of the municipality. 1.5 Failure to provide and maintain a standard of service and workmanship acceptable to the Public Works Manager will, at his discretion, result in an alternate contractor being hired to do the work with the cost of the same deducted from payment to the original contractor. Repeated failure to meet Municipal standards of service and workmanship will result in termination of the contract. - 5 - Schedule"A" B/L 2015-048 2. TERMS OF CONTRACT This contract shall be in force for a period of two years, commencing May 1 in the year in which it has been awarded, and may be renewed for an additional one year at the agreement of both the contractor and the Public Works Manager 3. PAYMENT Invoices shall be submitted on a monthly basis starting one month from the commencement of work. 4. DESCRIPTION OF WORK 4.1 Thoroughly rake all grassed areas to remove debris and dead grass early in May. 4.2 All debris shall be picked up prior to mowing operations. Mowing of all turfed areas shall be performed on a regular basis to ensure grass does not exceed 4" in height. The grass is not to be cut to a height of less than 2". 4.3 Excessive grass clippings shall be raked and disposed of by the contractor immediately after each mowing operation. 4.4 Municipal grassed area along public roadways abutting the projects are included in this contract. 4.5 Trimming of grass adjacent to curbs, sidewalks, fences, trees, flower beds, benches, buildings, light standards, hydrants, etc. shall be done immediately after each mowing operation. 4.6 Edging of hedges and sidewalks shall be completed on a monthly basis so that these areas have a neat and well maintained appearance. 4.7 Aerate turf using equipment which removes plugs of soil in June. 4.8 All hard surfaces, which includes parking lots and sidewalks, must be swept clean each time the contractor is performing work on site. 4.9 The Public Works Manager shall notify and consult with the contractor regarding the planting of annual flowers each spring. Flower beds are to be weeded and maintained each time grass is cut. 4.10 Pruning for trees up to 16 feet in height- Pruning shall consist of the removal of excess sucker growth, dead wood and interfering growth, the thinning of -6 - Schedule"A" BIL 2015-048 branches where necessary, clearing growth from buildings and the shaping of trees. All pruned branches of a diameter greater than 1 inch and all exposed wood or scars resulting from previous work damage shall be painted with approved tree wound paint. Trees and branches which are weak shall be cabled or braced in accordance with approved tree bracing methods. Workmen shall not be permitted to climb live trees with climbing spurs, but they shall employ accepted tree climbing methods. Timber, brush and all other debris resulting from this work shall be entirely removed from the project and disposed of by the contractor at his own expense on the same day trees are pruned. 4.11 Trimming, and removal of dead growth, of all hedges and shrubs shall be performed during June(evergreens), in June, July and September(deciduous) and vines are to be trimmed as required to present a neat appearance. 4.12 Debris and garbage can contents shall be disposed of by the contractor at the Public Works Yard in Straffordville or Port Burwell. 4.13 The municipality shall not pay for travel time between locations. 5 SCHEDULE OF WORK 5.1 Commencing May 1st to October 31st, the contractor shall begin the contract. Equipment shall not be operating in the contracted areas prior to sunrise and must be off the area before sunset, on weekends, and/or during events that are held in the parks. a. The Contractor shall generally conduct landscape services activities every ten (10)days. b. The Manager of Public Works and/or Cemetery Board shall advise the Contractor of the date which landscape services activities may commence for the first time each year. c. The work outlined in Section 4.1 shall be completed during the first cut of the year as outlined in Section 5.1 (b). 5.2 Tender PW 2015-03, as amended, shall form part of this agreement, attached hereto as Schedule`B`. 5.3 The Manager of Public Works shall have absolute, and unfettered, final discretion on work. -7 - \ fi 0 i II Oy MUNICIPALITY OF BAYHAM u ...<:::-.) i Mlit-F4-1 7E46E2 Nu .0 (7 41,t, dIR En NM PM MN LAE IMI kir .....,....... Li., _.........ft........ Mimi moomillikiliA 1 /r: i . d -..-11 IIL IIII o3 Or ....., .........1.....1 , • ,- . .---i 1 1'A NEE 1 anclies ,iumonorwit ...,‘‘ c ,N 4164 WM imp INE-• . 41" A111.1.11 pm isia 'DROVI . ' L min 1` {ti° r,Al -a� "11" 1" . . 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'©. 1 -• , . �.• s • to g . � � .ss , 143 r S -k,f4-01., if . ....-.. : �' r 1 e • s, r W .i ZE. • i I 1 g; �f VIENAIA I , s 16 • • "" D /I I 4 II'1 atu 11 a tx if .—...., lit'_ . . • .. . • li ; ;p MUNICIPALITY OF SAYHAM CEMETERIES . 1 �bra-'•- # Section "C" Property Location .d�."7" ,BIRWELL �"OR i I • 12 Bayham West 53688 Heritage Line ' ' 113 Eden 56897 Eden Line , 01 14 Smuck 55177 Jackson Line 19,la am 5 Straffordville 55939 Heritage Line ; 6 Guysboro 57682 Heritage Line *; 7 Calton 6964 Richmond Road , Apr. 23. 2015 11 :00AM BROKERLINK No. 2854 P. 1 C RTIDATE(MMIDDIYY)FICATE.OF INSURANCE Aprll23,2016 BROKER This onifieale Is Issues as a metier or information only and comers p111„. no rights upon the certificate holder. This emanate does not amend, �J 27 Harvey Street extend or alter the coverage afforded by the policies below. �d K , ' tilsonburg,ON NAG 3J7 COMPANIES AFFORDING COVERAGE COMPANY INSURED'S FULL NAME AND MAILING ADDRESS A YARMOUTH MUTUAL SWANTECH INDUSTIRES COMPANY Ole RICHARD Si SHARLENE KLASSEN B 54221 HERITAGE LINE COMPANY $TRAFFORDVILLE,ON NOJ 1YD r COMPANY COVERAGES This Is to certify that the policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirements,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain,the Insurance afforded by the policies described herein is subject to all the terms,exclusions and conditions of such policies. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO ' TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY LIMITS LTR DATE(MMromfmY) EXPIRATION (Canadian dollars unless indicated othenvisal DATE(MMfDONY) GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 X COMMERCIAL GENENAI. BINDER 50284 0423.15 04-23-16 GENERAL AGGREGATE $ LIABILITY PRODUCTS-COMPIOPAGGREGATE $ 2,000,000 CI CLAIMS,MADE X OCCURRENCE X TENANTS LEGAL LIABILITY TENANT'S LEGAL LIABILITY 5 500,000 X NON-OWNED AUTOMOBILE NON-OWNED AUTOMOBILE $ 2,000,000 PROPERTY DAMAGE DEDUCTIBLE 3 500 BODILY INJURY DEDUCTIBLE 5 AUTOMOBILE LIABILITY BODILY INJURY&PROPERTY $ DAMAGE COMBINED O DESCRIBED AUTOS COLLISION DEDUCTIBLE $ ❑ALL OWNED AUTOS COMPREHENSIVE DEDUCTIBLE 5 ❑LEASED AUTOS ALL PERILS DEDUCTIBLE 5 EXCES$f UMBRELLA ' EACH OCCURRENCE $ • UMBRELLA FORM AGGREGATE 5 ❑OTHER THAN UMBRELLA RETAINED LIMIT $ FORM PROPERTY LIMIT �$ o BROAD FORM DEDUCTIBLE $ o NAMED PERILS OTHER LIMIT 5 DEDUCTIBLE $ ADDITIONAL INSURED DESCRIPTION OF OPERATIONSII.00ATIONS/SPECIAL ITEMS Municipality of Bayham lawn care CERTIFICATE HOLDER • CANCELLATION Should any of the above described policies be cancelled before the h IExpiration date thereof.the Issuing company will endeavor to mail 30 days Swantecndlrstrles Sw Richard u Sharlene Masson such notice to the certificate holder named to the left,but failure to Mall 54221 charts a Line such notice shall Impose no obligation or liability of any kind upon the 9compan ,its agents or represenlalives, Straffordville,Ontario NOJ 1Y0 AUTH IZED REPRESENTATIVE fe AB: e K RLINK(ONTARIO) INC, Canada Brok�erlink(Ontario)Inc. 15198264678 WSIB 05:22:15 p.m. 04-29-2015 1 13 wsib cspaat O Workplace Safety Commission de la securite &Insurance Board professionnelle et de l'assunance April 28, 2015 contra les accidents du travail Head Office: Silty.social: 200 Front Street West 200,rue Front Ouest RICHARD KLASSEN &SHARLENE KLASSEN Toronto.Ontario Toronto(Ontario) 54221 HERITAGE LINE Canada M5V 3J1 Canada M5V 3J1 STRAFFORDVILLE ON NOJ 1Y0 L(416)344-1000 (416)344-4684 Fax 1-888-313-7373 TTY/ATS: 1-800-387-0050 1-800-387-0750 www.wsib.on.ca Dear Sir/Madam: Independent Operator Without Coverage ID#6001721 Enclosed please find a copy of the letter sent to CORPORATION OF THE MUNICIPALITY OF BAYHAM If you have any questions regarding the above, please call the toll-free number below. Sincerely. Employer Account Services Division 1-800-387-0750 15198264678 WSIB 05:22:30 p.m. 04-29-2015 213 wsib cspaat 0 Workplace Safety Commission de la sbcurite April 28, 2015 8 Insurance Board professionnelle et de('assurance Pcadre les accidents du travail Head Office: Siege social: 200 Front Street West 200,rue Front Ouest CORPORATION OF THE MUNICIPALITY OF Toronto,Ontario Toronto(Ontario) TOWNSHIP OF BAYHAM Canada M5V 3J1 Canada M5V 3J1 PO BOX 160 STRAFFORDVILLE ON NOJ 1Y0 L(416)344-1000 '3 1-888-313-7373 TTYIATS:1-800-387-0050 1-800-387-0750 www.wsib.on.ca Dear Sir/Madam: Independent Operator Without Coverage ID#6001721 RICHARD KLASSEN contacted our office on 26Apr2015, indicating that he/she does not employ workers, and requested a determination of status under the Workplace Safety and Insurance Act(WSIA). Section 2(1) of the WSIA defines an independent operator as a "person who carries on an industry included in Schedule 1 or Schedule 2 and who,does not employ any workers for that purpose". Individuals ruled by the Workplace Safety and Insurance Board (WSIB) to be independent operators are not automatically covered under the WSIA. However, they may apply to purchase optional insurance. I have reviewed the existing "conditions of employment" for RICHARD KLASSEN as described in the Determining Worker/Independent Operator Status Questionnaire. Based on this information, the WSIB considers this person to be an independent operator under the WSIA. As this person has not applied for optional insurance coverage with the WSIB, should an accident occur, he/she would not be eligible for benefits with WSIB. A principal, when hiring an Independent Operator (IO), is not exempt from possible civil proceedings. This situation can occur if the 10 is injured while working on your site, under your contract, and has no WSIB coverage. Furthermore, the Occupational Health and Safety Act and its regulations, as it relates to site safety, remain the responsibility of the principal company. You are not required to report, as insurable earnings, the value of labour on contracts with RICHARD KLASSEN since your relationship is not considered to be that of employer and worker. However, if you enter into a new business relationship with/for RICHARD KLASSEN, the WSIB should be notified, as we may need to review the worker/independent operator status. My decision is based on the information provided. The WSIB may verify this decision, and the information supplied at any time during a WSIB field audit. If your business activities change, you must notify us within ten days of that change. 15198264678 WSIB 05:23:08 p.m. 04-29-2015 3/3 CORPORATION OF THE MUNICIPALITY OF BAYHAM As with any WSIB decision, you have the right to appeal this decision. The WSIA imposes time limits on appeals. If you plan to appeal this decision, the WSIA requires that you notify me in writing no later than October 28, 2015 If you do not understand the reason for this decision, or if you have any questions regarding the above, please call the toll-free number below. Sincerely, Employer Account Services Division 1-800-387-0750 Copy: RICHARD KLASSEN