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HomeMy WebLinkAboutApril 19, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 19, 2018 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Lisa Maselli from Elgin-St. Thomas Public Health re The Elgin — St. Thomas Food Charter, created by Food For All 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 5, 2018 B. Statutory Planning Meeting held April 5, 2018 re Lighthouse Gospel Church C. Statutory Planning Meeting held April 5, 2018 re Jack and Janet Wouters D. Drainage Public Meeting held April 5, 2018 re Fernley Municipal Drain E. Drainage Public Meeting held April 5, 2018 re Alward Municipal Drain F. Court of Revision held April 5, 2018 re Corinth Municipal Drain Branch 'C' 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 2018 Council Agenda April 19, 2018 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision re Jaime and Maria Froese B. Notice of Committee of Adjustment Decision re Steve and Lisa Hart C. Notice of Court of Revision Disposition re Corinth Drain — Branch 'C' D. Notice of Court of Revision re Alward Municipal Drain E. Notice of Court of Revision re Fernley Municipal Drain 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-26/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 1st Quarter Report B. Report DS-31/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Corinth Drain Branch 'C' Award Contract C. Report DS-32/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Tollgate Road Drain D. Report DS-29/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Lighthouse Gospel Church Rezoning Application E. Report DS-30/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Wouters Rezoning Application 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of Annual General Meeting held February 23, 2018 B. Ministry of Citizenship and Immigration re Lincoln M. Alexander Award C. Notice re International Plowing Match Legacy Agricultural Scholarship D. Resolution of The Corporation of the Township of Madawaska Valley re asset management planning E. The Corporation of the Township of Baldwin re Bill C-71 F. Resolution of the Regional Municipality of Halton re Seeking Support on the Court Application Involving the CN Truck-Rail Development in the Town of Milton G. Ernie Hardeman, M.P.P. re private members bill which would give municipalities the right to approve or reject landfill projects 2018 Council Agenda April 19, 2018 H. Tunnel Line Temporary Road Closure Notice 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-39/18 by Paul Shipway, CAO I Clerk re Port Burwell Family Residences B. Report CAO-40/18 by Paul Shipway, CAO I Clerk re Laserfiche —Treasury Department 12. BY-LAWS A. By-Law No. Z674-2018 Being a by-law to further amend By-Law No. Z456-2003 Lighthouse Gospel Church Zoning (This by-law follows the recommendation in Report DS- 29/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of April 19, 2018) B. By-Law No. Z675-2018 Being a by-law to further amend By-Law No. Z456-2003 Wouters Zoning (This by-law follows the recommendation in Report DS-30/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of April 19, 2019) C. By-Law No. 2018-052 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Froese Excavating for the provision of drainage works for the Corinth Municipal Drain — Branch 'C' in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation in Report DS-31/18 by Bill Knifton, Chief Building Official Drainage Superintendent during the regular meeting of April 19, 2018) D. By-Law 2018-053 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Port Burwell Family Residences to ensure the equitable distribution of benefit provided by Bayham Garbage Tags (This by-law follows the recommendation in Report CAO-39/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 19, 2018) E. By-Law 2018-054 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Field and Flock Farms Ltd. for all labour and equipment required to clean up and remove stumps erroneously cut on municipal property in select areas 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Use Agreements) 2018 Council Agenda April 19, 2018 B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality of local board (Gregson Road— Unopened Road Allowance) C. Confidential Report regarding the security of the property of the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Lakeshore Line) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-055 Being a By-law to confirm all actions of Council 16. ADJOURNMENT • • Food o1AIIY: ELGIN ST . THOMAS E lg i n - St . Thomas Food Charter Endorsement On behalf of the Food For All committee: Lisa Maselli, Public Health Dietitian Elgin St. Thomas Public Health Heather Derks, Member Services Rep Ontario Federation of Agriculture - Oxford Elgin April 19, 2018 Health and Well - Being of I Elgin - St . Thomas '` '` ® Individuals living in low income: In 2015, 14.3% of Elgin-St. Thomas residents 11141 i Rising cost of buying groceries in Elgin St. Thomas: Weekly cost of food for a family of 4 went up 2.98% from 2016-2017 Food insecurity Inadequate access to a sufficient food supply due to poverty Not the opposite of food security Poorer physical and mental health, and likely to develop chronic diseases i Greater difficulty managing health = higher health care costs 23-121% higher healthcare costs The Agricultural Sector in Elgin - St . Thomas I Elgin-St. Thomas: Over 1300 family farms, constituting 78% of land in Elgin Growing and raising a diverse range of farm products E.g. corn, soybeans, field vegetables, pigs, chickens, dairy, beef cows, etc. Healthy agricultural sector contributes to the local community Provides jobs Ecological goods and services Safe and nutritious food for the regional food system I Local farmers require access to transportation, processing, and distribution infrastructure �` Rationale for a Food Charter and Food System Strategy P. Improve the health and well-being of Elgin-St. Thomas Highlights key actions that support all aspects of a , healthy food system from farm to fork I r Collaboration among stakeholders from various sectors .0011111. , li, --'1.- --e . 'e41110121111 - - 1. .r ,? • -; ,. it: • NIL IP lifir t•k orf f• � { _ +: �� vlif 7 �.. Y N Ir >� >, ,`Y - `�.,.... �„_l ,rte Because we value Because we value Health and Wellness Environmental Health we support,., we support... Elgin Affordable, safe, healthy food as an Protecting farmland and freshwater essential building block for physical, resources for local food production and mental, spiritual, social, and emotional safe sources of drinking water St Thomas wellbeing Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural FoodBecause we value environment Education we support... Because we value C h a rte r Understanding and awareness of the Culture relationship between our food system and we support... our environment, health,economy, and Promoting the dignity,joy, and sociability community of growing, preparing and eating food Opportunities that strengthen the Celebrating and promoting respect for individual's and community's understanding traditional, cultural, and spiritual food of a healthy food system from farm to fork diversity Initiatives that develop food literacy and Connecting our rich agricultural history to hands-on food skills our contemporary food practices Because we value Because we value Sustainable Economic Social Justice Development we support... I� Safe, healthy, and affordable food and we support... water as a basic human right A local food system that supports Income, housing,food, education, economically sustainable farming, employment,transportation, and processing, and distribution of food environmental policies that support access Mutually beneficial relationships among all to healthy food for all stakeholders in the value chain Promoting food self-reliance through Promoting our region as a food, community food programs to reduce agricultural, and culinary destination dependence on emergency food services I111 Fru-vi Charter Endorsements 1 . Central Community Health Centre 2. Destination Church 110 3. Earthmama Farms 4. East Elgin Community Assistance (Aylmer Corner Cupboard Food Bank) 5. EAT2LEARN 6. Elgin Children's Network 7. Elgin County Holstein Club 8. Elgin Federation of Agriculture 9. Elgin St. Thomas Coalition to End Poverty 10. Elgin St. Thomas Public Health 11 . Family &t Children's Services of St. Thomas and Elgin 12. Milestones Children's Centre 13. National Farmers Union - Elgin County, Local 306 14. Ontario Student Nutrition Program - Southwest Region 15. Psychiatric Survivors Network of Elgin 16. St. John's Anglican Church 17. St. Thomas Community Gardens 18. St. Thomas Elgin Food Bank (the Caring Cupboard) 19. St. Thomas Elgin Social Services 20. Thames Valley District School Board 21 . The Arts &t Cookery Bank 22. The Elgin County Women's Institute 23. The Salvation Army St. Thomas 24. West Elgin Community Health Centre (WECHC) 25. YMCA St. Thomas-Elgin 26. YWCA St. Thomas-Elgin Fclod 6 rgll Food sste ` ym ra`Elgin St . Thomas r _gY _ Food S stem Strate7 .... :__.„... „-„,_,„ - ... ,..lb\. ---,-;:- ' il iip — 7111ft'--,74!4 4 ,y,. 76'.s'5:7 tl5 11 1h' Strategic Thriving and Resilient Food Economy ' -. Vi i1 � , a4 Direction Elgin St. Thomas encourages policies and programs that support economically 1 sustainable farming, processing, and distribution of food. Strategic Equitable Food Access and Availability Direction Elgin St. Thomas encourages policies and programs that support all residents in 2 accessing safe, healthy, affordable, and culturally appropriate foods. Strategic Knowledgeable and Skilled Residents Direction Elgin St. Thomas encourages policies and programs that support all residents 3 in making healthy eating choices through knowledge exchange and skill development. Success StoriesR i ti "Ii n .:.,.,_, . 0 PEN ., 6 Saturdays 9:00 a.rn. — 2:00 p.m. SUPPORT YOUR LOCAL COMMUNITY 0 * /1 G O 0 0 \ 4.4* • FoOD ire t4, 4, • \BOX ELGIN 4' ST.TH Q BIAS 11111 \ ere, , ..7,:t . 710re , , 4,00 . , IIllIP 171 \ ELGIN FOOD GARDEN ( Cleaners Deep roots, strong community. _ . We pick fruit from trees and put it to good use! Next steps 6► Food Charter Requesting endorsement today I Food System Strategy Future collaborations among various sectors ► Council representative Possibility to attend FFA meetings • Foodo1AIIY: ELGIN ST . THOMAS Than :: You Ousisns ? • • Foodo1AIIY: ELGIN ST . THOMAS Elgin St. Thomas Food Charter Because we value Health and Wellness, we support... • Affordable, safe, healthy food as an essential building block for physical, mental, spiritual, social, and emotional wellbeing Because we value Education, we support... • Understanding and awareness of the relationship between our food system and our environment, health, economy, and community • Opportunities that strengthen the individual's and community's understanding of a healthy food system from farm to fork • Initiatives that develop food literacy and hands-on food skills Because we value Sustainable Economic Development, we support... • A local food system that supports economically sustainable farming, processing, and fair and equal distribution of food • Mutually beneficial relationships among all stakeholders in the value chain • Promoting our region as a food, agricultural, and culinary destination Because we value Environmental Health, we support... • Protecting farmland and freshwater resources for local food production and safe sources of drinking water • Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural environment Because we value Culture, we support... • Promoting the dignity,joy, and sociability of growing, preparing and eating food • Celebrating and promoting respect for traditional, cultural, and spiritual food diversity • Connecting our rich agricultural history to our contemporary food practices Because we value Social Justice, we support... • Safe, healthy, and affordable food and water as a basic human right • Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all • Promoting food self-reliance through community food programs to reduce dependence on emergency food services •• • pY Food • ELGIN ST . THOMAS Food sem Strategy r v y r r, 41011 'Ir ,}r .0"-- 44444 .. / 4 Ar Ili yi*I s , _0, _ ..,... _ , 1110111 Ilk ` ..___ '� , , . 1.. �°^�� _ -'„moi ,. _______ ,. ..,. . . __. ..:,...,„..._ __,___,...,, __....._._ .._._._ ,...... .:. ....__ . ..___, _..., ____ __,__...,E _________.....„ . . s.., _ . , ,_ ,,..._ 41,...„__ _........._- _ _. ,....,,,,, -1pp- ,_..,,,_ filliiiss...-_. - . 111,4140"-- ----„Nc. --14".".'_ -viii......_ -----.÷.7-7...-:-^, . ‘ illoo. ,. Illir A Plan • il ,i for a Healthy rr 4, '. - �- i' � ..� xill '. _ 71 ' k�,fi, and Sustainablegd � , Food System i►,. :o `'9 .. :� air 4. ► z ABOUT THE . ` "4; . Elgin St. Thomas1. ► Food System Strategy 40:'1' F n , - * R s - r I• . azdS" 0 . ., The Elgin St. Thomas Food System Strategy .` was developed by a team of dedicated community members' to improve the health : ` • and well-being of our residents by supporting 00 a sustainable, resilient, and healthy food system. This strategy highlights key actions that support all aspects of a healthy food _ system, including production, processing, -44 � �i distribution, access, consumption, and waste. o Ail" 4 iro AI To strengthen our regional food system, + # . • � I stakeholders from various sectors must ,' work together on the development and - g. - ihr implementation of advocacy, policy, , • 1 1 ..,4 16 programming, marketing, and communication 1 « ;� initiatives. vIS s.► The Elgin St. Thomas Food System Strategy is •k '.,. ,4,-. _ 4 1 % • r +_�� - IA based on principles from the Elgin St. Thomas ' ,..4_ . y ; • , Food Charter. The Charter describes our ,� . . .... ,�- �� community's vision of a healthy food system. `" �' t+'•0 - ' "IA lb et , %` The Charter outlines the values and beliefs _ .x t'"" S' - . qb„ about food in our community to provide .,• a.• , , guidance for decisions among government, * '- AD r ' businesses, communities, families, and - ' Nolf— + _ •� individuals. .� a • v 'The Elgin St.Thomas Food System Strategy and the Elgin St.Thomas Food Charter were developed by the Food For All committee lb 11111L. ..---• I located in St.Thomas and Elgin County. lia9k % . Elgin St. Thomas Food Charter Because we value Because we value Health and Wellness Environmental Health we support... we support... Affordable, safe, healthy food as an Protecting farmland and freshwater resources for local food production and essential building block for physical, mental, spiritual, social, and emotional safe sources of drinking water wellbeing Producing, processing and distributing foods in a way that reduces waste and conserves energy and the natural Because we value environment Education Because we value we support... Understanding and awareness of the Culture relationship between our food system and we support... our environment, health, economy, and Promoting the dignity, joy, and sociability community of growing, preparing and eating food Opportunities that strengthen the Celebrating and promoting respect for individual's and community's understanding traditional, cultural, and spiritual food of a healthy food system from farm to fork diversity Initiatives that develop food literacy and Connecting our rich agricultural history to hands-on food skills our contemporary food practices Because we value Because we value Sustainable Economic Social Justice Development we support... Safe, healthy, and affordable food and we support... water as a basic human right A local food system that supports Income, housing, food, education, economically sustainable farming, employment, transportation, and processing, and distribution of food environmental policies that support access Mutually beneficial relationships among all to healthy food for all stakeholders in the value chain Promoting food self-reliance through Promoting our region as a food, community food programs to reduce agricultural, and culinary destination dependence on emergency food services `' srst - +.y +. .'Si1yz yF` rs-_ 4 _,y''�i�s. 4. � j$�`'' a"• +� _. . .,. � `si' hyi� x T. �^s � • u aa... � � e 4 E ZS Rationale For a Food System Strategy Due to the complex and interrelated nature Nutritional health is affected by the quality, of food systems, a systems-wide approach quantity, and types of foods consumed. In is necessary for creating a healthy and 2011 , 15.8% of Elgin St. Thomas residents sustainable food environment. Healthy eating were living in low income, which can make it is essential for supporting healthy growth and more difficult for them to afford and access development, preventing the development of a safe, sufficient, nutritious diet. Adults and chronic diseases, and promoting overall health children who are food insecure, which is the and well-being. Food also plays an important inadequate or insecure access to an adequate social role in society; it represents an occasion food supply due to financial constraints, for sharing and celebrating. are more likely to have poorer physical and mental health and are more likely to develop A healthy, sustainable food system chronic diseases compared to food secure emphasizes, strengthens and improves adults and children. Food insecurity can also visibility of the interdependent relationships of impact an individual's ability to manage their sectors along the food chain, from farm to fork. chronic health problems, creating a significant Elgin County has a thriving agricultural sector, burden on the healthcare system. Research with over 1 ,300 family farms, which comprise from 2015 showed that healthcare costs were 81% of land in Elgin County. Our local farmers 23%-121% higher for adults in food insecure are growing and raising a diverse range of households compared with adults in food farm products, including: corn, soybeans, field secure households. vegetables, pigs, chickens, turkeys, dairy and beef cows, and so much more. The impact of poor nutritional health suggests the need for sustainable approaches to address A healthy agricultural sector contributes food insecurity and food access issues. A to the local community by providing jobs, systems-wide approach needs to target the ecological goods and services, and safe and environment, institutions, and processes nutritious food to the regional food system. in which food is produced, processed, and Ensuring that local farmers have access to the distributed to consumers. These systems in transportation, processing, and distribution turn will impact the availability and accessibility infrastructure they need is crucial to the vitality of healthy foods in a community. Additional of the Elgin St. Thomas food system. strategies are required to ensure consumers can afford nutritious food and have the skills and knowledge necessary to prepare a healthy diet. 2American Planning Association,2017,Available from:https://www. 'Dietitians of Canada.Prevalence, Severity and Impact of Household planning.org/nationalcenters/health/foodprinciples.htm Food Insecurity:A Serious Public Health Issue-Background Paper 'Statistics Canada, Census of Agriculture,2016;Statistics Canada, Cen- [Internet].Toronto: Dietitians of Canada;2016[cited 2016 Sept 12].55 sus of Population,2016. p.Available from:http://www.dietitians.ca/Downloads/Public/HFI-Back- 4Based on the after-tax low-income measure(LIM-AT)of$19 460 or ground-DC-FINAL.aspx less for a single-person household and$38 920 or less for a four-person 7Tarasuk V, Cheng J, de Oliveira C, Dachner N, Gundersen C, Kurdyak P. household Association between household food insecurity and annual health care 'National Household Survey data,2011 costs.CMAJ.2015;187(14):E429—E436 3 Rationale For a Food System Strategy �o o U C T,o Q ti A A Mb � p,STER `�-` . C) �0 OHO � k.......", L Y m Oz ' 61 de SUSTAINABLE LOCAL FOOD SYSTEM )/ lc �•o MPT,,c 111111111 O/STR\ '� ii="ith 4 CCESS The resulting Elgin St. Thomas Food System including a thriving and resilient agri-food Strategy is a comprehensive approach to sector, food access and availability, and food improve the food system in Elgin St. Thomas. skills and literacy. Suggested actions are listed It is guided by three strategic directions for each strategic direction. 4 Pi rim CT TI--1( MAC Pr)r)n SYSTEM Si Strategic Directions Strategic Thriving and Resilient Food Economy Direction Elgin St. Thomas encourages policies and programs that support economically 1 sustainable farming, processing, and distribution of food. Strategic Equitable Food Access and Availability Direction Elgin St. Thomas encourages policies and programs that support all residents in 2 accessing safe, healthy, affordable, and culturally appropriate foods. Strategic Knowledgeable and Skilled Residents Direction Elgin St. Thomas encourages policies and programs that support all residents 3 in making healthy eating choices through knowledge exchange and skill development. ii rg° .A • 0.4 l ,. . .., .. _ 4 .. .. . .. �,`1 ... . . , . , II t;41440414 \ ' • • iy, ,,,i, -01 .,_ e1 0 4111114111 , STRATEGIC DIRECTION 1 : Thriving and Resilient Food Economy Elgin St. Thomas encourages policies and programs that support economically sustainable farming, processing, and distribution of food. Action Area ,,, „ 1 . 1 ADVOCATE AND CONSULT .. , .14 Suggested Actions ISOCreate an Agriculture Advisory Committee to encourage consultation with the agricultural community, and ensure that the comments are shared with County Council `' Ensure that producers and processors engage with the ,.,'41 '. ° 10 Food For All committee, as needed Consult with farmers on direct farm marketing, agri-tourism, 4111) and value-added policies - ' ii:,.. . Dedicate a farmer representative to the board of the 1.1.4 • y conservation authority to improve working relationships, particularly for reviewing permit applications s'if! e EISt •"�. Action Area � ,., ..;. . 1 . 2 LAND USE PLANNING T' t Suggested Actions * ,,, , , ‘< 0 Clearly identify permitted uses in agricultural zones in municipal policies to encourage direct farm marketing and value-added agriculture (e.g. agri-tourism) ;' 0 Inform Municipal staff about normal farm practices and related policies ' 4 0 Ensure that the roads department incorporates design features for roads, bridges and traffic circles that allow for _.the safe passage of large farm equipment 1.2.4 Apply for the Ontario Community Infrastructure Fund (OCIF) to support rural infrastructure projects 0 Action Area 1 .3 COMMUNITY AND REGIONAL FOOD PLANNING Suggested Actions 0 Conduct asset mapping to identify gaps and opportunities in the regional food system 0 Support the development of incubator kitchens, regional distribution hubs, food distribution portals, farmers' markets, mobile grocery stores, and other regional initiatives 0 Promote consumer awareness of the benefits of local food through municipal or regional food system branding (e.g. Buy Local Buy Fresh maps) AN Hire or designate a current staff member as a Local Food 1.3.4 Coordinator, responsible for promoting local food to various audiences (e.g. events for the public, purchasing behaviours of institutions and organizations) 1" ft Action Area 1 .4 FINANCIAL INCENTIVES AND11111 REDUCED COSTS 0 Suggested Actions Enact a bylaw to exempt farm structures from Development 1.4.1 Charges Provide incentives for agricultural businesses to develop 1.4.2 value-added opportunities on their farm (e.g. pick-your- own's, corn mazes, processing their own farm products, retail markets) 1.4.3 Adjust the farm-tax ratio below 0.25 of the residential tax rate to reduce the tax burden on farmers 2 t V 7 Thriving and Resilient Agri-Food Sector DESTINATION CHURCH FARMERS' MARKET: III In order to support local food producers and increase Destination community access to fruits and vegetables during the winter "t' OPEN market months, Destination Church began offering a farmers' market �. Saturdays 9-00 a.m.—2:00 p.m. in the opposite months of an existing, nearby summer SUPPORT YOUR LOCAL COMMUNITY farmers' market. A test market, launched in the fall of 2015, demonstrated that there was a large group of supporters. The Destination Church Farmers' Market will launch their third season in the fall of 2017. FRESHSPOKE: FreshSpoke is shaking up the food industry with an online ``1F ,-.)\ marketplace for the growing cohort of wholesale buyers n turning away from imported and processed foods in favour FRESH of those produced closer to home. FreshSpoke's platform handles the order, payment and delivery for food producers S PO < E and gives institutions, restaurants and retailers a direct pipeline to fresh, local food, delivered to their door using an Uber- like delivery system. Instead of putting more trucks on the road, FreshSpoke leverages the excess capacity that already exists in the delivery system. This drives down costs and gives commercial drivers, including producers, the ability to earn extra income delivering local food. FreshSpoke is now bringing their innovative platform to Elgin St. Thomas! \ imairro '� , , ir •� 40 AN s eldri0 11 ...... 4 4 P 1. .. -3,--- . ,. ' / , j 4 4 II ,, _ 1. ,. 1 f _ _,_,Ai _ _ 1 ' 8 STRATEGIC DIRECTION 2: Equitable Food Access and Availability Elgin St. Thomas encourages policies and programs that support all residents in accessing safe, healthy, affordable, and culturally- appropriate foods. 3s.< Action Area _ ' ,,, .�, 2 . 1 ADVOCATE AND CONSULT ..a�I d s 4* Suggested Actions Increase stakeholder understanding and awareness of0 '` '" ' food insecurity in Elgin St. Thomas by disseminating local ` "- Nutritious Food Basket and Rental Market Report data 401 annually 0 Advocate to respective levels of government for policies ' r -' that improve individual and household income (e.g. 4 .I. ' 01, adequate social assistance rates, minimum wage, Basic Income Guarantee, Living Wage, affordable housing, R , .)J affordable childcare) `,-, - , .c "kms Advocate for tax incentives for full-service grocery stores to0 operate in underserviced communities - ` - •S Action Area 2 . 2 LAND USE PLANNING j Suggested Actions , . - 0 Develop public transportation routes and "complete streets" to link consumers to nearby food retailers V' 0 Implement zoning bylaws that support the development ` of healthy food retailers in close proximity to affordable ;` ' . housing units -ti 'x, ..,� ilipImplement zoning bylaws that support the use of available urban land for food production (e.g. community gardens, .'` public orchards) 4 9 `_ Action Area 2.3 COMMUNITY AND REGIONAL FOOD PLANNING Suggested Actions O Conduct food desert and food swamp mapping to identify t gaps and opportunities to improve access to healthy food O Develop a Local Food Procurement Strategy for Elgin St. Thomas 4110 , Expand the Good Food Box program to include at least one pick up location in each municipality and township in Elgin St. Thomas Implement a mobile Farmers' Market with at least one pick 2.3.440111111R rt--- _ . . .. up location in each municipality and township in Elgin St. Thomas ,14 O Establish Community Food Centres or Good Food Organizations in East Elgin, Central Elgin/St. Thomas, and West Elgin 2.3.6 Implement a county-wide gleaning strategy to support improved food access and sustainable food waste management Action Area 2.4 FINANCIAL INCENTIVES AND REDUCED COSTS 4#1 '' jir ; ► v 4 Suggested Actions Implement incentive programs for existing retailers to 2.4.1 offer healthy food options at a subsidized price in food deserts (e.g. subsidize the cost of healthy, fresh produce in convenience stores) Implement a "Farm Market Bucks" program where low- 2.4.2 income households are provided with an alternative form of currency to purchase local produce at participating Farmers' Markets Equitable Food Access and Availability THE GOOD FOOD BOX: GOOD The Good Food Box is a bulk buying program that increases • tiaccess to healthy, affordable food. The box includes a variety O'44;.• FOOD of fresh fruits and vegetables, yogurt, and cheese. Every 40 BOX ELGIN month the box contents change based on what's in season and ST.THOMAS available locally, member feedback, and the cost and quality of food. The Good Food Box includes a monthly newsletter, featuring tasty recipes, nutrition information, and information on community programs. The program began in 2015 with 12 members and 1 pick-up site in St. Thomas. After 2 successful years, the program has expanded to serve over 135 households at 4 pick-up sites throughout Elgin St. Thomas. ELGIN GLEANERS: Elgin Gleaners is a community group in Elgin St. Thomas that connects underused fruit trees with individuals in need. The ELGIN initiative is based on other successful fruit tree programs such Gleane rs as FruitShare Barrie in Simcoe Muskoka and Not Far From the Tree in Toronto. The program trains volunteers to pick fruit from trees on interested homeowners' properties, and the We pick fruit from trees and put it to good use! harvest is split 3 ways: 1/3 is offered to the homeowners 1/3 is offered to the volunteers 1/3 is donated to community groups The Elgin Gleaners program aims to: Increase access to fresh, local produce for those in need Increase feelings of community connectedness Increase members' skills and knowledge relating to caring for fruit trees and properly harvesting fruit, and Reduce food waste 0 STRATEGIC DIRECTION 3: Knowledgeable and Skilled Residents Elgin St. Thomas encourages policies and programs that support all residents in making healthy eating choices through skill development and knowledge exchange. I - IIIIIIIIIIIIIII Action Area 3 . 1 ADVOCATE AND CONSULT Suggested Actions i Develop policies that create supportive school41) . environments (e.g. offer opportunities for funded food skills _` . and food literacy programming in school settings, provide , "± 4 I food celebrations in classroom settings) ,e ;`� /7/ /' f F�'Il i t - Action Area ;,i� ,f'JT ,< • 0, F J r 1 3 . 2 LAND USE PLANNING �',„,f` ,� �''�� �� , `� .�� • �„i Suggested Actions ;,. 'il is. Implement zoning bylaws that support educational ', �� 0 �\ institutions and organizations to use available urban land ;' for food skill development (e.g. teaching gardens) N, \ + �\ `,, , 4\14110 e \ ik ',- # ,. , , e, i il Action Area k iJ '1 , 3.3 COMMUNITY AND REGIONAL .. FOOD PLANNING . '` ” t r= Suggested Actions ..' Implement a public education campaign using multiple0 i ' channels (e.g. print, radio, internet, television, social e media, promotional materials) to increase awareness ,04}0ato and knowledge of healthy food choices (e.g. updates to A k ' ' arc Canada's Food Guide, nutrition information on food labels, '4-- menu labelling at large food service premises) -r -? . i Action Area 3.3 COMMUNITY AND REGIONAL FOOD PLANNING continued... Suggested Actions 0 Promote comprehensive cooking programs that are supportive of knowledge and skill development to increase community participation (e.g. You're the Chef, Kitchen Smarts) 0 Promote and provide reliable information about food systems, regional branding initiatives, food and nutrition, and general healthy behaviours (e.g. agri-tourism, on- site educational programs, supermarket tours, Registered 4 i t ' Dietitian services) 3.3.4 Support the development of teaching kitchens in school1 it and community settings Action Area 3.4 FINANCIAL INCENTIVES AND REDUCED COSTS Suggested Actions Nib: 3.4.1 Provide financial support for food skills educators and .. A.1 instructors in school settings to receive adequate training and support s. 13 Knowledgeable and Skilled Residents YOU'RE THE CHEF: "You're the Chef" (YTC) is a cooking program designed to ovwre41 0 � help develop the skills and confidence necessary to prepare healthy and tasty recipes safely. It was developed in 2005 NMby Registered Dietitians at Niagara Region Public Health and has since been adapted with permission by Elgin St. Thomas Public Health in 2016. The program is based on a train-the- Le hel trainer model, in which Registered Dietitians from Elgin St. Thomas Public Health train community volunteers from schools and interested agencies. YTC volunteer leaders take the information they learn during the training sessions, to teach youth, children, and adults basic cooking skills. By the end of a YTC series, participants are able to: Practice safe food-handling and basic kitchen safety Learn how to cook on a budget Improve their nutrition-related skills and knowledge Develop confidence in their ability to prepare healthy meals and snacks Over the past 2 years, over 60 community volunteers have been trained to lead YTC in their organization or agency. COMMUNITY GARDENS AND LEARNING GARDENS: Community Gardens and Learning Gardens are valuable West Elgin Community community resources that promote healthy communities. They provide individuals with the opportunity to engage in Health Centre horticultural activities to grow and harvest their own food, thereby promoting healthy eating and food skills development. In addition, participation in community gardening contributes 4to an individual's health and well being through: ,�, oi, Encouraging positive social interaction P°°vee:_ , : Providing opportunities for recreational activities and FOOD GARDEN physical activity, and Deep roots,strong community. Providing a connection to nature and the environment There are a number of gardening programs in Elgin St. Thomas where individuals can develop hands-on gardening skills, including the Moore Food Garden in St. Thomas and the West Elgin Community Health Centre Learning Garden. 14 Endorsements for the Elgin St. Thomas Food Charter Central Community Health Centre Destination Church Earthmama Farms East Elgin Community Assistance (Corner Cupboard) EAT2LEARN Elgin Children's Network Elgin County Holstein Club tir Fr Elgin Federation of Agriculture Elgin St. Thomas Coalition to End Poverty tt Elgin St. Thomas Public Health tee Family & Children's Services of St. Thomas and Elgin Milestones Children's Centre ,,; ! National Farmers Union — Elgin County, Local 306 Y Ontario Student Nutrition Program — Southwest Region Psychiatric Survivors Network of Elgin St. John's Anglican Church r St. Thomas Community Gardens n- 4 St. Thomas Elgin Food Bank (the Caring Cupboard) St. Thomas Elgin Social Services Thames Valley District School Board The Arts & Cookery Bank The Elgin County Women's Institute The Salvation Army St. Thomas 1r West Elgin Community Health Centre (WECHC) YMCA St. Thomas-Elgin 1,44 YWCA St. Thomas-Elgin ' Endorsement of the Elgin-St. Thomas Food Charter Subject:Endorsement request for the Elgin-St. Thomas Food Charter Dear Municipality of Bayham Council, The Food For All committee is a group of dedicated community members with the goal of improving the health and well-being of Elgin-St. Thomas residents. Since February 2016, the committee has been investigating efforts and possible solutions to improve sustainable access and availability of healthy food for Elgin County and the City of St. Thomas. The resultant"Elgin-St. Thomas Food System Strategy"has been developed to inform improvements to support a sustainable, resilient, and healthy food system. Suggested actions focus on all aspects of a healthy food system, including production, processing, distribution, access, consumption, and waste. The Elgin-St. Thomas Food System Strategy is based on principles from the "Elgin-St. Thomas Food Charter". The Charter describes our vision of a healthy food system for Elgin County and the City of St. Thomas. The Charter outlines our values and beliefs about local food and food systems, in order to provide insight and guidance for decisions among government,businesses, communities, families, and individuals. We are requesting your endorsement for the Elgin-St. Thomas Food Charter. Thank you for your consideration, The Food For All committee attachment: Elgin-St. Thomas Food Charter By signing below, our organization officially endorses the Elgin St. Thomas Food Charter. Organization Date Signature Name of authorized person (please print) Elgin-St. Thomas Food Charter Because we value Health and Wellness, we support... • Affordable, safe, healthy food as an essential building block for physical, mental, spiritual, social, and emotional wellbeing Because we value Education, we support... • Understanding and awareness of the relationship between our food system and our environment, health, economy, and community • Opportunities that strengthen the individual's and community's understanding of a healthy food system from farm to fork • Initiatives that develop food literacy and hands-on food skills Because we value Sustainable Economic Development, we support... • A local food system that supports economically sustainable farming,processing, and distribution of fair and equal food • Mutually beneficial relationships among all stakeholders in the value chain • Promoting our region as a food, agricultural, and culinary destination Because we value Environmental Health, we support... • Protecting farmland and freshwater resources for local food production and safe sources of drinking water • Producing,processing and distributing foods in a way that reduces waste and conserves energy and the natural environment Because we value Culture, we support... • Promoting the dignity,joy, and sociability of growing,preparing and eating food • Celebrating and promoting respect for traditional, cultural, and spiritual food diversity • Connecting our rich agricultural history to our contemporary food practices Because we value Social Justice, we support... • Safe, healthy, and affordable food and water as a basic human right • Income, housing, food, education, employment, transportation, and environmental policies that support access to healthy food for all • Promoting food self-reliance through community food programs to reduce dependence on emergency food services THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 7:00 p.m. 6:30 p.m. —Committee of Adjustment A. Froese B. Hart 7:20 p.m. — Public Meeting — Planning/Zoning A. Lighthouse Gospel Church B. Wouters 7:45 p.m. — Public Meeting Drainage — Fernley Municipal Drain 8:00 p.m. — Public Meeting Drainage —Alward Municipal Drain 8:00 p.m. Court of Revision — Corinth Municipal Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON ROADS OPERATIONS SUPERVISOR STEVE ADAMS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS Mayor Ens commented on the Provincial Disaster Assessment Team (PDAT) Public Information Session held at the Vienna Community Centre on Wednesday, April 4, 2018 noting the Municipality is hopeful residents will utilize the available Disaster Recovery Assistance for Ontarians Program to obtain relief from the February 21, 2018 flood event. 2018 Council Minutes April 5, 2018 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 15, 2018 B. Public Meeting held March 15, 2018 re Corinth Drain Branch 'C' Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held March 15, 2018 and Public Meeting re Corinth Drain Branch 'C' held March 15, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment re J & M Froese proposed minor variance B. Notice of Committee of Adjustment re S & L Hart proposed minor variance C. Notice of Public Meeting re Lighthouse Gospel Church proposed zoning by-law amendment D. Notice of Public Meeting re Jack and Janet Wouters proposed zoning by-law amendment E. Notice of Public Meeting re proposed drainage works for the Fernley Municipal Drain F. Notice of Public Meeting re proposed drainage works for the Alward Municipal Drain 2018 Council Minutes April 5, 2018 G. Notice of Court of Revision re Corinth Municipal Drain Branch 'C' Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the correspondence item 10.1.1-A - 10.1.1-G be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ontario Trillium Foundation application response B. Municipal GHG Challenge Fund application response C. Municipal GHG Challenge Fund Notice re Truck Pilot Program D. Township of South Stormont re Ontario Legislation Bill 139 and authority to approve landfill projects E. Long Point Region Conservation Authority December 31, 2017 Financial Statements and 2017 Annual Report F. Elgin St. Thomas Public Health re Food Handler Certification G. 2018 Municipal Elections Candidate Training Opportunities H. Ministry of Municipal Affairs re Disaster Recovery Assistance for Ontarians Program I. Minister of Seniors Affairs re 2018 Senior of the Year Award J. Elgin County re 2018 Library Usage and Statistics Report K. Municipality of Bayham 2018 Capital Works Projects Notice Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the correspondence item 11.1.1-A- 11.1.1-K be received for information. CARRIED 2018 Council Minutes April 5, 2018 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-28/18 by Paul Shipway, CAO I Clerk re Investing in Canada Infrastructure Program Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-28/18 re Investing in Canada Infrastructure Program be received for information; AND THAT Council direct staff to identify potential projects in the 2019-2028 Capital Budget utilizing the Investing in Canada Infrastructure Programs for Council consideration. CARRIED B. Report CAO-29/18 by Paul Shipway, CAO I Clerk re Community Energy Plan — FCM Milestones Framework Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-29/18 re Community Energy Plan - FCM Milestones Framework be received for information; AND THAT Council direct staff to bring forward a by-law to adopt the Municipality of Bayham Municipal Energy Plan - Local Action Plan on GHG Emissions for Council consideration; AND THAT the Council of the Corporation of the Municipality of Bayham adopt the goal of reducing Bayham's per capita GHG emissions by 20% over the next 15 years CARRIED C. Report CAO-30/18 by Paul Shipway, CAO I Clerk re Federation of Canadian Municipalities (FCM) — Municipalities for Climate Innovation Program (MCIP) — Port Burwell Climate Change Adaptation Infrastructure Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-30/18 re FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure be received for information: AND THAT staff be directed to bring forward a by-law to enter into a funding agreement with the Federation of Canadian Municipalities (FCM) - Municipalities 2018 Council Minutes April 5, 2018 for Climate Innovation Program (MCIP) for the Port Burwell Climate Change Adaptation Infrastructure for Council consideration; AND THAT staff be directed to carry the FCM - Municipalities for Climate Innovation Program (MCIP) - Port Burwell Climate Change Adaptation Infrastructure project as a 'Works-In-Progress - Federal Receivable' (WIP- Federal Receivable) until the 2019 Capital Budget is approved; AND THAT staff be directed to commence works with Meritech Engineering to issue tender for the capital works in 2018, to be approved by the 2018-2022 term of Council in December 2018. CARRIED D. Report CAO-31/18 by Paul Shipway, CAO I Clerk re Main Street Revitalization Initiative Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-31/18 re Main Street Revitalization Initiative be received for information; AND THAT Council direct staff to bring forward a by-law to enter into an agreement to participate in Ontario's Main Streets Revitalization Initiative administered by the Association of Municipalities of Ontario for Council consideration; AND THAT the Municipality of Bayham Main Street Revitalization Initiative project be Capital Item PW-37 Pitt St. Parking Lot. CARRIED E. Report CAO-32/18 by Paul Shipway, CAO I Clerk re Compliance Audit Committee 2018- 2022 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-32/18 re Compliance Audit Committee - 2018-2022 be received for information; AND THAT Council direct staff to bring forward a by-law to adopt Egin Election Joint Compliance Audit Committee Terms of Reference for the 2018 Municipal Election for Council consideration. CARRIED 2018 Council Minutes April 5, 2018 F. Report CAO-34/18 by Paul Shipway, CAO I Clerk re RFT 18-03 Port Burwell Bio-swale Fence Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-34/18 re RFT 18-03 Port Burwell Bioswale Fence be received for information; AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Rail Tech Enterprises for the supply and installation of Bioswale Fence for Council consideration. CARRIED Council recessed for Planning Public Meetings at 7:20 p.m. and reconvened at 7:37 p.m. G. Report CAO-35/18 by Paul Shipway, CAO I Clerk re Vienna Community Centre Hot Water Heater— Dishwasher Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-35/18 re Vienna Community Centre Hot Water Heater- Dishwasher be received for information; AND THAT staff be directed to move forward as outlined within Report CAO-35/18; AND THAT the project be funded by the Vienna Community Centre Reserve Fund. CARRIED Council recessed for Public Meeting at 7:44 p.m. and reconvened at 7:54 p.m. H. Report CAO-38/18 by Paul Shipway, CAO I Clerk re Reciprocal Building Inspection Services Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-38/18 re Reciprocal Building Inspection Services be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Reciprocal Building Inspection Services Agreement with the Town of Tillsonburg for Council consideration. CARRIED 2018 Council Minutes April 5, 2018 12. BY-LAWS A. By-Law No. 2018-033 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in The County of Elgin known as the Corinth Municipal Drain Branch 'C' (This by-law follows the recommendation in Report DS-23/18 during the Court of Revision of April 5, 2018) Third and Final Reading B. By-Law No. 2018-039 Being a by-law to establish an Election Joint Compliance Audit Committee for the 2018 Municipal Election in accordance with the Municipal Elections Act, 1996, as amended (This by-law follows the recommendation in Report CAO 32/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) C. By-Law No. 2018-040 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as the Alward Municipal Drain (This by-law follows the recommendation in Report DS-22/18 by Bill Knifton, Chief Building Official I Drainage Superintendent during the Public Meeting of April 5, 2018) First and Second Reading Only D. By-Law No. 2018-041 Being a Provisional by-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as the Fernley Municipal Drain (This by-law follows the recommendation in Report DS-21/18 by Bill Knifton during the Public Meeting of April 5, 2018) First and Second Reading Only E. By-Law No. 2018-042 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Federation of Canadian Municipalities regarding Municipalities for Climate Innovation Program (MCIP) (This by-law follows the recommendation in Report CAO-30/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) F. By-Law No. 2018-043 Being a by-law to appoint a Tree Commissioner/Weed Inspector G. By-Law No. 2018-044 Being a by-law to adopt the capital estimates for the year 2018 H. By-Law No. 2018-045 Being a by-law to establish a levy for the year 2018 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof I. By-Law No. 2018-046 Being a by-law to adopt the Municipality of Bayham Municipal Energy Plan Local Action Plan on Greenhouse gas emissions (This by-law follows the recommendation in Report CAO-29/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) J. By-Law No. 2018-047 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and The Association of Municipalities of Ontario regarding Ontario's Main Street Revitalization Initiative (This by-law follows the recommendation in Report CAO-31/18 by Paul Shipway, CAO j Clerk during the regular meeting of April 5, 2018) K. By-Law No. 2018-048 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Rail Tech Enterprises (This by-law follows the 2018 Council Minutes April 5, 2018 recommendation in Report CA0-34/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) L. By-Law No. 2018-049 Being a by-law to authorize the execution of a development agreement between Jaime and Maria Froese and The Corporation of the Municipality of Bayham (This by-law follows the recommendation in Report DS-24/18 by Margaret Underhill, Secertary/Treasurer during the Committee of Adjustment of April 5, 2018) M. By-Law No. 2018-050 Being a by-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Town of Tillsonburg for reciprocal building inspection services (This by-law follows the recommendation in Report CA0-38/18 by Paul Shipway, CAO I Clerk during the regular meeting of April 5, 2018) Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Provisional By-Law No. 2018-033 be read a third time and finally passed; AND THAT Provisional By-Law No. 2018-040 and Provisional By-Law No. 2018- 041 be read a first and second time only; AND THAT By-Law No. 2018-039, No. 2018-042, No. 2018-043, No. 2018-044, No. 2018-045, No. 2018-046, No. 2018-047, No. 2018-048, No. 2018-049 as amended and No. 2018-050 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS A. Councillor Ketchabaw had a resident inquire regarding the Tollgate Road gravel project and the amount of gravel in the ditches. Roads Operations Supervisor provided an overview of gravel functions and the gravel program noting, information from general discussions with neighbouring municipalities. The Road Operations Supervisor outlined that gravel in the ditch is common, especially with an aggressive freeze thaw cycle like winter 2017/2018. The Road Operations Supervisor discussed the merits of packing and vibratory packing balancing the same against cost impacts. Council recessed for Public Meetings at 8:02 p.m. and reconvened at 8:13 p.m. 14. OTHER BUSINESS A. Richmond Community Park discussion Moved by: Councillor Ketchabaw Seconded by: Councillor Casier 2018 Council Minutes April 5, 2018 THAT staff be directed to leave the backstop fencing in the Richmond Community Park capital project. CARRIED Council recessed for a short break at 8:16 p.m. and reconvened at 8:22 p.m. 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:22 p.m. to discuss: • labour relations or employee negotiations; • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. A. Confidential Report regarding labour relations or employee negotiations (Teamsters Local 879) B. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Use Agreements) 14.2 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 9:01 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-051 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Confirming By-Law No. 2018-051 be read a first, second and third time and finally passed. CARRIED 2018 Council Minutes April 5, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 9:02 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 7:20 p.m. Application A - Lighthouse Gospel Church PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: Herman Bueckert Jack Wouters Janet Wouters David Roe 1. CALLTO ORDER Mayor Ens called the public meeting to order for Application A—Lighthouse Gospel Church at 7:20 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted Trustees of the Lighthouse Gospel Church THE PURPOSE of the public meeting is to consider an application change the zoning regulations on a 1.1 ha (2.7 acre) parcel of land, in the Institutional (I) Zone to a Site- specific Institutional (I-XX) Zone to allow for Private School use in Zoning By-law Z456- 2003. School use is permitted in the Institutional zone where the school is established and maintained by either the Thames Valley District School Board or the London District Catholic School Board, therefore, the proposed privately operated Private School needs to be added as a site-specific permitted use. The subject lands are located in Part Lot 12, Concession 1, on the west side of Victoria Street in the Village of Port Burwell and known as 59 Victoria Street. 2018 Planning Meeting Minutes Lighthouse Gospel Church April 5, 2018 THE EFFECT of the by-law will be to allow for private school use in the existing church building in addition to the permitted uses in the Institutional (I) Zone. 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS Councillor Breyer inquired if the school is approved by the School Board and if it will be required to meet building code requirements. Chief Building Official, B. Knifton confirmed it will be required to meet building code requirements. Deputy Clerk I Planning Coordinator, M. Underhill advised the Ministry of Education does not oversee private schools however it will be required to comply with the Education Act. Councillor Casier inquired if staff is aware of the number of anticipated students and Councillor Breyer inquired if there would be an effect on attendance at the public school. M. Underhill responded enrollment is unknown at this time and the planning process is to look at permitted uses. 8. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Zoning By-law be considered at the meeting scheduled for April 19, 2018; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Application A— Lighthouse Gospel Church is now complete at 7:27 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 7:20 p.m. Application B -Jack and Janet Wouters PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL SIGNED IN ATTENDEES: David Roe Janet Wouters Jack Wouters 1. CALLTO ORDER Mayor Ens called the public meeting to order for Application B —Jack and Janet Wouters at 7:28 p.m. and asked those in attendance for this Planning Public Meeting regarding a Zoning By-Law Amendment to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by Jack and Janet Wouters THE PURPOSE of the public meeting is to change the zoning regulations on 740 m2 (7,965 ft2) of Agricultural (Al) land and 3,269 m2 (0.8 acres) of Rural Residential (RR) land to a Site-specific Rural Residential (RR-XX) Zone in Zoning By-law Z456-2003. The Al lands have been added to the RR lands by way of consent application E20/17. The proposed change will also permit a small home-based (canoe and kayak) rental business to be operated out of an accessory building. The subject lands are located on the north side of Calton Line, west of Dennis Road known as 54004 Calton Line. 2018 Planning Meeting Minutes Jack and Janet Wouters April 5, 2018 THE EFFECT of the by-law will be to fulfil a condition of the consent to change the Al lands to a zone consistent with the rest of the parcel; to allow a home-based business with a maximum of two (2) employees at least one of which resides in the dwelling; and limit operating out of the existing shop in the summer months, for the rental of canoes and kayaks and drop-off and pick-up at designated public and private river access locations. 5. PUBLIC PARTICIPATION David Roe, Agent for the applicant provided an overview of the application, advising it is twofold i.e. to rezone for a boundary adjustment and to permit a home based business. Mr. Roe went on to outline benefits to the Municipality of the proposal. 6. CORRESPONDENCE Deputy Clerk I Planning Coordinator, M. Underhill advised one letter signed by four persons was received in full support of the application. 7. OTHER BUSINESS Deputy Mayor Southwick inquired if the applicants were happy with summer months only. The Deputy Clerk I Planning Coordinator advised specification of the number of months could be a regulation included in the zoning by-law for consideration. 8. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Zoning By-law be considered at the meeting scheduled for April 19, 2018; AND THAT pursuant to the Planning Act requirements, the Public Meeting for Application B— Jack and Janet Wouters is now complete at 7:37 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 7:45 p.m. — Fernley Municipal Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: Greg Underhill 1. CALL TO ORDER Mayor Ens called the public meeting to order at 7:45 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Fernley Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Fernley Municipal Drain Public Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider the proposed reconstruction of the drainage as outlined in the Fernley Municipal Drain Engineer's Report#216088 dated January 3, 2018 revised March 5, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-21/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Fernley Drain Consider Report The Drainage Superintendent presented the report and provided an overview of the design of the drain. He advised there was one call from the Provincial Park with concerns, since addressed, however there were no written concerns. 5. ENGINEERS REMARKS None. 2018 Public Meeting Minutes Fernley Municipal Drain April 5, 2018 6. PUBLIC PARTICIPATION Mr. Greg Underhill expressed concerns regarding existing tiles being properly tied back in at the completion of the work. The Drainage Superintendent suggested Mr. Underhill provide a tile map prior to commencement of any work. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT in accordance with Section 78 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#216088 dated January 3, 2018, revised March 5, 2018 referred to as the "Fernley Drain Improvements" report; AND THAT Provisional By-law#2018-041 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of May 3, 2018 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-law will be considered during the regular meeting. The Regular Meeting will now reconvene at 7:54 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 8:00 p.m. —Alward Municipal Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: Ben Reddekopp 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:02 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Alward Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Alward Municipal Drain Public Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the purpose of the public meeting is to consider the proposed reconstruction of the drainage as outlined in the Alward Municipal Drain Engineer's Report#217145 dated January 19, 2018 revised March 5, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-22/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Alward Street Drain Consider Report The Drainage Superintendent presented the report and advised there have been no complaints or written appeals received. Public Meeting Minutes Alward Drain April 5, 2018 5. ENGINEERS REMARKS None. 6. PUBLIC PARTICIPATION None. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#217145 dated January 19, 2018, referred to as the "Alward Street Drain" report; AND THAT Provisional By-law#2018-040 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of May 3, 2018 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-law will be considered during the regular meeting. The Regular Meeting will now reconvene at 8:09 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 5, 2018 8:00 p.m. —Corinth Municipal Drain Branch 'C' PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DRAINAGE SUPERINTENDENT BILL KNIFTON SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:08 p.m. and asked those in attendance for the Court of Revision regarding the Corinth Municipal Drain Branch 'C' to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Corinth Municipal Drain Branch 'C' Court of Revision Notice Pursuant to Section 46 of the Drainage Act the purpose of the Court of Revision is to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#217253 dated February 15, 2018 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-23/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Corinth Drain Branch 'C' Court of Revision The Drainage Superintendent provided an overview of the report and advised there were no written appeals. 2018 Court of Revision Minutes Corinth Municipal Drain Branch `C' April 5, 2018 5. PUBLIC PARTICIPATION None 6. DISPOSITION Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Court of Revision for the Corinth Drain — Branch C hereby confirms the assessments as per the Engineer's Report# 217253 dated February 15, 2018. CARRIED 7. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Court of Revision for the Corinth Municipal Drain Branch 'C' be adjourned at 8:13 p.m. MAYOR CLERK DECISION .,,_`,oXY COMMITTEE OF ADJUSTMENT -e # MUNICIPALITY OF BAYHAM 0 4y �aQxr ®� 56169 Heritage Line, P.O. Box 160, Straffordville, Ontario, NOJ 1Y0 °"'`y is Telephone: 519- 866-5521 Fax: 519- 866-3884 Application No. A-02/18 Applicant: Jaime and Maria Froese Lot: Concession 5 Lot 7 Roll Numbers: 34-01-000-003-00700 Street Address: 54025 Jackson Line Date of Hearing: April 5, 2018 Date of Decision: April 5, 2018 RECOMMENDATION "THAT the Committee of Adjustment Secretary-Treasurer's report DS-24/18 regarding the Froese minor variance be received; AND WHEREAS the Applicants requested the application and variance be amended to request permission to house up to a maximum of six (6) seasonal farm labourers reduced from ten (10) as originally proposed; AND WHEREAS the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed amended variance meets Section 45.1(1) of the Planning Act and this amended variance is considered minor; THEREFORE application A-02/18, as amended, submitted by Jaime and Maria Froese, pursuant to Section 45 of the Planning Act for minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003: • Section 5.2— Permitted Uses —to permit the existing two storey 153 m2 (1,646 sq. ft.) dwelling to be a supplementary farm dwelling for the purpose of accommodating up to six (6) seasonal farm labourers not to exceed eight (8) months of the calendar year during the farming season in accordance with Section 2.1.10 of the Official Plan. Conditions of Minor Variance: 1. In accordance with Official Plan Section 2.1.10.2 a Development Agreement with the Municipality of Bayham be executed within 30 days of minor variance approval Decision: GRANTED Reasons for the Decision: •the variance is considered to be minor in nature in accordance with the requirements of the Planning Act •the variance application meets the "four tests" of Section 45.(1) Planning Act •the variances maintain the general intent and purpose of the Official Plan and Zoning By-law Concur in the Decision: ,r Paul Ens //`, /e-el Tom Southwick .4, 0!, Randy Breyer Wayne Casier `,.2. ,,...7- -e... );_,_ Ed Ketchabaw _.,- .7<.//1<-4 NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law within 20-days of the Notice of Decision by filing with the undersigned, not later than the 25th day of April 2018, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of$300.00 with the notice of objection. Dated at the Municipality of Bayham this 5th day of April 2018. Margaret nderhill SecretarylTreasurer Committee of Adjustment voNYHAdit DECISION COMMITTEE OF ADJUSTMENT 41711rit MUNICIPALITY OF BAYHAM AtOjtunity lsY°s<y 56169 Heritage Line, P.O. Box 160, Straffordville, Ontario, NOJ 1Y0 Telephone: 519- 866-5521 Fax: 519- 866-3884 Application No. A-03/18 Applicant: Steve and Lisa Hart Lot: Plan 12 Lot 38 Roll Numbers: 34-01-002-001-44800 Street Address: 35 Chatham Street Date of Hearing: April 5, 2018 Date of Decision: April 5, 2018 RECOMMENDATION "THAT the Committee of Adjustment Secretary-Treasurer's report DS-25/18 regarding the Hart minor variance be received; AND THAT the Committee of Adjustment considered all written and oral submissions received on this application, the effect of which helped the committee to make an informed decision; AND WHEREAS the Committee agrees that the proposed variance meets Section 45.1(1) of the Planning Act and this variance is considered minor; THEREFORE application A-03/18 submitted by Lisa and Steve Hart, pursuant to Section 45 of the Planning Act for minor variance, is granted to allow relief from Municipality of Bayham Zoning By-law Z456-2003: • Section 10.9.3 — Minimum Side Yard Width - to permit the replacement of the single detached dwelling on a corner lot maintaining the existing side yard setback of 2.0 metres (6.5 feet)where 4.5 metres (14.7 feet) is the minimum required in the Village Residential (R1) Zone Decision: GRANTED Reasons for the Decision: •the variance is considered to be minor in nature in accordance with the requirements of the Planning Act •the variance application meets the "four tests" of Section 45.(1) Planning Act •the variances maintain the general intent and purpose of the Official Plan and Zoning By-law Concur in the Decision: Paul Ens Tom Southwick ex-/-ef"?` Randy Breyer ,ar4 Wayne Casier Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law within 20-days of the Notice of Decision by filing with the undersigned, not later than the 25th day of April 2018, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of$300.00 with the notice of objection. Dated at the Municipality of Bayham this 5th day of April 2018. Margar t Underhill SecretarylTreasurer Committee of Adjustment YHA O ,fx- o�`� j. y A.po tunny Is The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION DISPOSITION CONCERNING THE CORINTH DRAIN — BRANCH 'C' IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, March 15, 2018, adopted Report No. 217253, dated February 15, 2018 as prepared by Spriet Associates for drainage works for the construction of the Corinth Municipal Drain — Branch 'C' situated in Lot 5, Concession 9, in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, March 15, 2018 gave first and second reading to Provisional By-law #2018-033. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision was held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, April 5, 2018 at 8:00 p.m., and the following resolution was passed: THAT the Court of Revision for the Corinth Drain — Branch C hereby confirms the assessments as per the Engineer's Report # 217253 dated February 15, 2018. TAKE NOTICE that further to Section 54 of the DRAINAGE ACT, an appeal against the decision of the Drainage Court of Revision may be made to the Ontario Drainage Tribunal within twenty one (21) days of the decision. The deadline for filing an appeal is April 26, 2018. Tribunal information on the appeal process can be viewed on the OMAFRA website at: http://omafra.gov.on.ca/english/tribunal/index.html ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday— Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 8t" day of Septemb �j P.ul Shia.0-, • CAOICIerk $AYH.44? i --- ' ' y j'tunity IS The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE ALWARD MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018, adopted Report No. 217145, dated January 19, 2018, revised March 5, 2018 as prepared by Spriet Associates in regard to drainage works for the construction of the Alward Municipal Drain serving Parts of Lot 126, Concession 6, in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018 gave first and second reading to Provisional By-law #2018-040, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, May 3, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, April 23, 2018 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday— Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 9th day of April, 2018. %// Pau S hip, ay CAOICIerk voNYHAlif - li - ---- 'Y ,fili -_-----4,ze-4-vaWlef . ,5:001.i174.1 Fial*- OA'po Aly j.tunity Isco The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE FERNLEY MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018, adopted Report No. 216088, dated January 3, 2018, revised March 5, 2018 as prepared by Spriet Associates in regard to drainage works for the reconstruction of the Fernley Municipal Drain serving Parts of Lots 7 to 9, Concessions 1 and 2, in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, April 5, 2018 gave first and second reading to Provisional By-law #2018-041, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, May 3, 2018 at 8:00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, April 23, 2018 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1 Y0, Telephone: 519-866-5521, Monday— Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 9th day of April, 2018. //� Paul Ship A - i. CAOICIerk -v,AY .�� REPORT ,/ (7(: DEVELOPMENT SERVICES tom .; p0nity Isco TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 19, 2018 REPORT: DS-26/18 FILE NO. C-07 SUBJECT: 1ST QUARTER REPORT BACKGROUND: The purpose of this report is to inform Council of the activities of the Building Services and Drainage department for the first quarter of the year for 2018. DISCUSSION: Building Services: The summary of building permits issued in the first quarter is as listed on the chart below: Year 2018 2017 2016 No. permits issued 33 32 21 Permit fees $23,856 $39,222 $16,620 Construction Value $1,969,500 $3,094,500 $1,224,500 Houses 6 8 5 Farm Buildings 2 2 1 Other 25 22 j 15 Drainage: Drainage work for the first quarter of 2018 is noted below: New Drains: Drain Name Status Fearnley Drain Court of Revision Sproul Drain Branch Construction completed spring cleanup req'd Timmermans Drain Design in progress Centre Street Drain North Tender awarded construction not started Firehall Drain Construction completed spring cleanup req'd Tollgate Drain Design near completion Drain Maintenance: No maintenance work done this quarter RECOMMENDATION 1. THAT Staff Report DS-26-18 regarding the activities of the Building Services & Drainage Department for the first quarter of 2018 be received for information. Respectfully Submitted by: Bill Knifton Chief Building Official /C A 0 Drainage Superintendent REPORT DEVELOPMENT SERVICES icy .0„pui'tunity Ism°� TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 19, 2018 REPORT: DS-31/18 FILE NO. C-07/E09 SUBJECT: CORINTH DRAIN BRANCH 'C' AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Corinth Municipal Drain Branch 'C'. The final reading was given to Provisional By-Law# 2018-033 that provides for the construction of the Corinth Municipal Drain Branch 'C' on April 5, 2018. The estimated cost of construction as per Spriets report # 217253 is $15,300.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of April 11, 2018 at 12pm. The following tenders were received by closing: 1. Froese Excavating Ltd. (received Tender Form and Bank Draft in the amount of $1,500.00) tender in the amount of$12,660.00 (plus HST) to commence work on or before May 1, 2018 and to complete work on or before May 4, 2018. DISCUSSION: The engineer's estimated cost for construction of the works as contained within the report is $15,300.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $12,660.00 which is under 133% of the Engineers estimate; therefore the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-31/18 re Corinth Drain Branch 'C' Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Corinth Municipal Drain Branch 'C', as submitted by Froese Excavating, in the amount of$12,660.00 (excluding HST), with work to commence on or before May 1, 2018 and be completed on or before May 4, 2018; 3. AND THAT By-Law 2018-052, being a by-law to authorize the execution of contract documents with Froese Excavating be presented to Council for enactment Respectfully Submitted by: / m Bill Knifton maul = , Chief Building Official I A OICIer Drainage Superintendent g,AY REPORT DEVELOPMENT SERVICES , S u"tunity j 'i TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 19, 2018 REPORT: DS-32/18 FILE NO. SUBJECT: TOLLGATE ROAD DRAIN BACKGROUND: On April 15, 2013 the clerk received a petition for drainage from Bayham's Manager of Public Works. On April 18, 2013, Council appointed Spriet Associates to make an examination of the drainage area and prepare a report for Council's consideration. DISCUSSION: An onsite meeting was held with the Engineer and Drainage Superintendent . Shortly thereafter the Engineer began the design of a drainage works to achieve the required legal outlet for the lands in question. Engineer's Report# 213140 received from Spriet Associates dated April 2, 2018 was filed with the Clerk on April 12, 2018. Council should now determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk to send a copy of the Report and Notice of Public Meeting setting out the date of the Council meeting at which this report will be considered to: (a) Every landowner within the area requiring drainage. (b) Clerk of every other local municipality in which any land or road that is assessed for the drainage works, or for which compensation or other allowances have been provided in the report is situate. (c) Any public utility, railway company or road authority that may be affected. (d) Long Point Region Conservation Authority. (e) The Ministry of Natural Resources. (d) The Director, of the Ministry of Agriculture, Food and Rural Affairs. RECOMMEN ATION 1. THAT Report DS-32/18 regarding the Tollgate Road Drain be received for information; 2. THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #213140 dated April 2, 2018 for the Tollgate Road Drain, as prepared by Spriet Associates, and filed with the Clerk on April 12, 2018; 3. THAT Council set a date for the Public Meeting to he held on May 3, 2018 at 8:00 pm to consider the Report; 4. AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. Respectfully Submitted by: Bill Knifton /� '-ul S Chief Building Official CAO Drainage Superintendent YHA REPORT oovk'`� DEVELOPMENT SERVICES P"irtunity Is' TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 19, 2018 REPORT: DS-29/18 FILE NO. C-07/ D13.LIGH Roll # 3401-002-001-07900 SUBJECT: Rezoning Application — Lighthouse Gospel Church, 59 Victoria St, Port Burwell Zoning By-law Z674-2018 BACKGROUND: The Trustees of the Lighthouse Gospel Church, on behalf of the Lighthouse Gospel Church, submitted a rezoning application to rezone their property at 59 Victoria Street, Port Burwell. The lands are designated "Institutional", on Municipality of Bayham Schedule "D" Port Burwell Land Use and Constraints in the Official Plan. The lands are zoned Institutional (I) in Zoning By-law Z456-2003. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and the neighbouring property owners within the 120 metres. A public meeting was held April 5, 2018 with four (4) signed in attendees and no oral presentations and no written public submissions received. At the time writing this report no additional applicant or public comments were received. PURPOSE & EFFECT The purpose of this By-law is is to change the zoning regulations on a 1.1 ha (2.7 acre) parcel of land, in the Institutional (I) Zone to a Site-specific Institutional (I-XX) Zone to allow for Private School use in Zoning By-law Z456-2003. School use is permitted in the Institutional zone where the school is established and maintained by either the Thames Valley District School Board or the London District Catholic School Board, therefore, the proposed privately operated Private School needs to be added as a site-specific permitted use. The subject lands are located in Part Lot 12, Concession 1, on the west side of Victoria Street in the Village of Port Burwell and known as 59 Victoria Street. The effect of this By-law will be to allow for private school use in the existing church building in addition to the permitted uses in the Institutional (I) Zone. 2 DS-29/18 Lighthouse Gospel DISCUSSION: Please refer to the planner's memorandum dated March 5, 2018 as attached providing a complete analysis of the proposal. Questions regarding the establishment and regulation of private schools were raised at the public meeting. Staff addressed the questions and noted they fall outside of the Land Use Planning scope. Council focuses on land use planning — i.e. rezoning to add private school as an additional permitted use. Any required permits and inspections for structural modifications to accommodate the private school are to be determined by the Chief Building Official. Staff and planner support the zoning by-law amendment and recommend approval. ATTACHMENTS 1. Zoning By-law Amendment Application 2. IBI Memorandum dated March 5, 2018 3. Draft Zoning By-law Z674-2018 RECOMMENDATION 1. THAT Report DS-29/18 regarding the Zoning By-law Amendment for Lighthouse Gospel Church at 59 Victoria Street, Port Burwell, be received for information; 2. AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 5, 2018 associated with this application, there were no oral presentations and no written submissions received regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; 3. AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on 59 Victoria Street from the Institutional (I) Zone to the Site- specific Institutional (1-4) Zone adding Private School as a permitted use; 4. AND THAT Zoning By-law Z674-2018 be presented to Council for enactment." Respectfully Su. ' ted b :. Reviewed by: , , //I Margar t Underhill '-u ..011111111P" Deputy ClerklPlanning Coordinator CAOICIe, •sAYHA, ? MUNICIPALITY OF BAYHAM 56169 Heritage Line P.O. Box 160 IP! Straffordville, ON NOJ 1Y0 11, FCEIVED OpPortuni Ls-10°{6 Phone (519) 866-5521 - Fax (519) 866-3884 FEB 0 8 2018 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAVIACIPALITY OF DAYHAM THE MUNICIPALITY OF BAYHAM This application must be filed with the Deputy Clerk/Planning Coordinator or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this f. - ""ust be completed in full. This mandatory information must be provided with a fee 2 000 r oning By-law Amendment or Temporary Use Zoning By-law) or $1500(Temporary Use ng By-law Renewal) or$1500 (Zoning Amendment to Remove Holding Provision). If the application is not completed in full, the application will be returned. I/We, TRUSTEES OF THE LIGHTHOUSE GOSPEL CHURCH shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. TRRUUSTEES GF-TJ E LIGHTHOUSE GOSPEL CHURCH ,/Property Owner \'\ Property Owner FOR OFFICE USE ONLY �`l ' j e� / G G?C)6 / 67c/°° DATE RECEIVED: ✓ 3//e. AMOUNT RECEIVED: g 00 DEEMED COMPLETE:MO/110 RECEIPT# : o 'i 7// FILE NO7/3 w 11-/G// DATE ADOPTED BY COUNCIL: Revised March 2017 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name(s): TRUSTEES OF THE LIGHTHOUSE GOSPEL CHURCH Address: 59 VICTORIA STREET PORT BURWELL, ONTARIO NOJ 1T0 Phone No. (Home): 519-874-1440 Business: 519-639-3398 Fax: Email: farepair@hotmail.com Lot and Concession (if applicable): Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. 2. Applicant I Authorized Agent: FRANK BANMAN Address: 8911 SPRINGFIELD ROAD, MALAHIDE TWP. ONTARIO N5H 2R1 Phone No.: 519-639-3398 Fax: E-mail: farepair@hotmail cnm Please specify to whom all communications should be sent: Registered Owner ( ) Applicant/Authorized Agent (V) 3. Legal Description of the land for which the amendment is requested Roll # 340100200107900 Concession: 1 Lot: PT LOT 12 Reference Plan No: 12 Part Lot: 12 Street and Municipal Address No.: 59 VICTORIA STREET PORT BURWELLONTARIO NOJ 1T0 What is the size of property which is subject to this Application? Area: 11,029.9896 m2 Frontage: 132.44 m Depth: SEE SKETCH m When were the subject lands purchased by the current owner? JUNE 30th. 2004 Municipality of Bayham Zoning By-law Amendment Application Page 3 4. Existing Official Plan Designation: INSTITUTIONAL How does the application conform to the Official Plan? PLACE OF WORSHIP/CHURCH/SCHOOL 5. Existing Zoning By-law Classification: INSTITUTIONAL What are the current uses of the subject lands? PLACE OF WORSHIP/CHURCH If known, provide the length of time these uses have continued on this property. 1965 If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimension Line Line Line Setback s Setback Setbacks CHURCH 7.5 METERS 3.0 METERS 4.0 METERS 12 METERS If known, provide the dates in which each of these buildings were constructed. 6. What is the Nature and Extent of the Rezoning? Quote Section of Zonir►c1 By-law to be amended. TO ALLOW THE CURRENT ZONING UNDER SECTION 2.210 (SCHOOL) TO BE CHANGED TO SECTION 2.211 (SCHOOL PRIVATE) Municipality of Bayham Zoning By-law Amendment Application Page 4 7. Why is the rezoning being requested? THE CHURCH MEMBERSHIP HAS SEEN THE NEED TO ESTABLISH A PRIVATE SCHOOL TO MEET THE EDUCATIONAL NEEDS OF THE CHILDREN.." !O n/�ldir/ c LSA ;a _ .,° ^ X50/ THE CURRENT ZONING DOES NOT ALLOW FOR THIS r 8. Does the proposed Zoning By-law amendment implement a growth boundary Yes 'o adjustment of a settlement area? If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? Yes 10 If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. Be Specific) NO AD TIONAL BUILDINGS TO BE ERRECTED AT THIS TIME m/2-.✓71o�,v1 .0o°,&-ivadf , X ,o/I For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimensions Line Line Line Setback Setback Setbacks Municipality of Bayham Zoning By-law Amendment Application Page 5 11. Services existing or proposed for the subject lands: Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply ( V ) ( ) Private Drilled Well ( ) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( V ) ( ) Individual Septic System ( ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day, the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? N/A If not, where can they be found? N/A Storm Drainage Provisions: PLEASE REFER TO ATTACHED PROJECT#1426 (SERVICING AND GRADING PLAN) Proposed Outlet: Municipality of Bayham Zoning By-law Amendment Application Page 6 12. How will the property be accessed? Provincial Highway( ) County Road ( V( Municipal Road—maintained all year ( *') Municipal Road—seasonally maintained ( ) Right-of-way( ) Water( ) If access is by water, do the parking and docking facilities exist, and what is the nearest public road? 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision ( ) Consent ( ) Zoning By-law Amendment (V ) Ministers Zoning Order ( ) If yes to any of the above, indicate the file number and status of the application. BY-LAW NO. Z629-2014, AMENDED JUNE 05th. 2014 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? IT IS CONSISTENT WITH PART V: POLICIES, 1.0 BUILDING STRONG HEALTHY COMMUNITIES THROUGH EDUCATION AND ADDITIONAL EMPLOYMENT INDCATED IN SECTION1.3.1 a 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? NO Municipality of Bayham Zoning By-law Amendment Application Page 7 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location, size and type of all existing and proposed buildings and structures, indicating their setbacks from all lot lines, the location of driveways, parking or loading spaces, landscaping areas, planting strips, and other uses; • the approximate location of all natural and artificial features (buildings, railways, roads, watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location, width, and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance, a public traveled road, a private road, or a right-of-way; • the location of the parking and docking facilities to be used (if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and Ministry of Transportation (if applicable). (c) If a private sewage system is necessary, pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council Municipality of Bayham Zoning By-law Amendment Application Page 8 20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the following information: Date surplus farm dwelling was erected: N/A Please provide the assessment roll number, location, and zoning of the farm parcel with which the subject lands are being consolidated. Roll # 34 - 01 - 911 Address: Zoning Classification: I/We, TRUSTEES OF THE LIGHTHOUSE GOSPEL CHURCH , of the YY\ & CIt0f LIT! of BAYHAM , in the County of ELGIN , do solemnly declare: (i) that I/We am/are the owner(s) of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/We hereby appoint FRANK BANMAN to act as an Agent on my/our behalf in all aspects of this application. Owner(s) Signature(s): a cc;i rrre,74„r. And I/We make this onscientiously b ieving it to be true, an• knowing that it is of the same force and effect as if made under oath, nd by virtue of the "Can-da Evidence Act". DECLARED BEFORE ME at the: IGIj!I/C a/// - of &V47/7-7Owner/Agentin the County/Region of 6y/t9 this PL1 day of fe2rua// 20 /(i . Owner/Agent MARGARET UNDERI-IILL,a Commissianor etc. A Commissioner, eta 1,_ty Clerk of the Corporation of the I`Inicipeiky of geyhaea. E by ' 1 t v itt 1 .11 1111 :" f t'''' . '''': ..,, t.,:s.t:''''',4 . :11' ,II: # ' ''II 2.,..•.-,.... .......--4, ' Victoria a 4., ,,.40i.4.ftl,:il az: ! J eg er �', I( s , rf . ,�P a :_ • s= f 1 max ~-I I # . y� te, ; 0: _ - ---- -7 a ,� '. I e \ I _ • F.' iiiiiii • is1 y( J er I 1 =' 1J I,1 4 bra +!�1t7 {{ 7 I �Qy ,Shakespeare,St 'Shakespeare St a' . Existing fdencing n f �® IIN11110 w obinson Street ±; uBJECT 9 ` ® IT: ® yy` O ___I_._ y SITE a ¢ - 5.65m�(71P.) c't: 0 ' OV• {71•1 I I.."( 4t L�l'&4> ® Q ® ® //v /vT�� PCR BU J. s SOGT G�'<9F,p 0 / Az,,,,vo Fy `' ° KEY PLAN This area future playground E STc) �,�`' at4.1. S Future feni . 'ii ® ' " Existing fencing `._ s , �,PR, o -ST �/�s , • r 470-i-iiiiiif � ® ® � � X662 ® i r w.M O.,a_ g� O nu v-�avO L J c \A 0,1. 12.02m �. , — F .tur fe cin 94' el , �� y�'. LI im 4 c. g --: ‘46 _ 7 JOrn 00 hibe 7 30.6 OD STY POO 1 y _I d 7S1 11 ig: 200 ss 00 E mics uINLI4 ''''' =--. = --------N.--------.______,_Thj VICTORIA STREET - COUNTY ROAD 50 LEGEND YET=SCALE 40PoY. 1:600 MUNICIPALITY OF BAYHAM •—. MY1O.9L WY MCE 4 Y01T Tr1.4• E9SO10„� o ,2.W9O6C PO:CSG1 craw.�• ... _ —-- �OM 9246 WPB,WR!WY .�' ..,...no,„ C J D L UCH1HOUSE GOSPEL CHURCH COSMO FENCE MOM. p MOW rra Yeas C.1ssu16ngEn91nevn T«$66-,32.903` SITE PLAN - PORT BURNELL WIT d STE �.k�^melena.wm EDGE CS awn •10-61 40•••O.901 06-01) ..0.000 5021.00 ma • ammo,11611•60 1:0066 06 1.0 CAM.06 YM CIcOOD W:b w 2!01904 PAYE. n 40..0149142. RIMY.Y:MS=MIL 4421 065 91•440 4s I � I IBI GROUP I ^ 203-350 Oxford Street West 1"1 I London ON N61-1 1T3 Canada �+ tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date March 5, 2018 From Paul Riley, CPT Project 3404 - 682 No cc William Pol, MCIP RPP Steno Subject Application to Amend the Zoning By-law#Z456-2003 - 59 Victoria Street, Port Burwell Introduction 1. We have completed our review of the application to amend the Municipality of Bayham Zoning By-law#Z456-2003, in support of a proposal to add an additional permitted use to a lot in the Institutional (I) zone. The subject lands are located on the west side of Victoria Street south of Robinson Street, and known municipally as 59 Victoria Street, in the Village of Port Burwell. The purpose of the Zoning By-law amendment would be to include Private School as a permitted use on the lands. 2. The subject lands have 132 m (434 feet) of lot frontage, 101 m (332 feet) of lot depth on an irregularly shaped parcel of land. The property comprises of an existing church building, parking lot and open space. In 2014 the building was expanded through Site Plan Agreement, adding a large assembly room, and kitchen and accessible washroom facilities. Through Zoning By-law Amendment Z629-2014 the north east portion of the property along Robinson Street was rezoned from a Village Residential (R1) Zone to an Institutional (I) Zone in order to consolidate the lands under one zone and to expand the parking lot due to the expansion of the building. 3. Surrounding land uses include single detached residential in all directions with the exception of commercial centrally to the east. The existing zoning of the surrounding residential is Village Residential (R1) and to the east Local Commercial (C2). The proposed amendment does not include any changes or intensification of the site and does not have a significant impact on the surrounding lands. 4. Section 1.1.1 Healthy, liveable and safe communities in the Provincial Policy Statement 2014 are sustained by (b.) accommodating an appropriate range and mix of uses to meet long-term needs and (e.) promoting the cost-effective development patterns and standards to minimize land consumption and servicing costs. The proposed amendment adheres to the intent of the above section by accommodating a mix of uses on the subject lands while minimizing land consumption and servicing costs. 5. Section 4.5.7 of the Official Plan sets out the policies for the Village - Institutional designation of the subject lands. The section indicates that school uses are allowed in the Institutional designation. The proposed amendment conforms to the intent of the Village — Institutional designation. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—March 5,2018 6. The Zoning By-law of the Municipality of Bayham includes school use as permitted in the Institutional (I) zone. A school is defined in the Zoning By-law as being established and maintained by either the Thames Valley District School Board (TVDSB) or the London District Catholic School Board (LDCSB). The proposed use is for a private school administered by the Church not the TVDSB nor the LDCSB and therefore a private school needs to be added as a site-specific permitted use. 7. Based on our review of the Provincial Policy Statement 2014, and the Municipality of Bayham Official Plan and Zoning By-law#Z456-2003, we would have no objection to amendments to include private school as a use in the Site-specific Institutional (I-XX) zone. IBI GROUP Paul Riley, CPT Consulting Planner to the Municipality of Bayham J:\3404\_Tasks\682 Lighthouse Church ZBA\PTM LighthouseChurch 2018-03-05.docx THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z674-2018 LIGHTHOUSE GOSPEL CHURCH BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 24.10.1 Exception — Institutional (I) Zone by adding the following clauses: 24.10.4.1 Defined Area 1-4 as shown on Schedule "I": Port Burwell to this By-law. 24.10.4.2 Permitted Uses Private School in addition to uses permitted in the Institutional Zone. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "I" Port Burwell by changing the zoning symbol on the lands from Institutional (I) Zone to Site-specific Institutional (1-4) Zone, which lands are outlined in heavy solid lines and marked 1-4 on Schedule "I" to this By-law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS_ DAY OF 2018. READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2018. MAYOR CLERK SEE SCHEDULE A-MAP No.14 SEE SCHEDULE A-MAP No.13 "� \, 1 aj - 1 J r `us,7 ) --�,� 1 i �/�- / i i v I \ -� , o —,j ,,I Vii, ,,v-i(/ / '<'�s,�,�I_J�\ I-4 U Y i � l i - '' ' "' ''1'---a ,L____) 1 71,---1/, / / / ,- ji I! \ '- i.._If I SEE INSET MAP 1 \ T / i A1C Ali. IZ 1 1 i� l` II i 1: r 1 , I 1 INSET MAP j — ..-��. �; I 1 -WATERLOO ST ! I B J 1 rI'vnAxsr-I a I , �_. �'�, f .-1-.- _ 'ny i - 1-I oT ✓ %/� I ; L I ' N. ilii I------,------.7'' —` I J— I I . 1 1 1 l it LINGTONST� �J I I L L — I_I�_ i�'/� ,` I I '; zIh_�- I z,---_III 1 1 = r i a e -ih1 w , .-.. . I s� 1- ` I , __ rt., _ �al y I. L ;_- _ I \ This is Schedule 'I"to By-law cl r` �_ — I \ No. Z674-2018, passed the 1 % -- dayof 018 <ti Ian 11 1 I '���� r� � `�,; �,; N _ -z_- � I �� <..P� , T '—? ' / Mayor Clerk I''_ s1 ' .�_i_ _I,- 1 F�:.i_ X1.,1..1 I� :_.:L.,,,.4..1—.•;-, ' w 1 , MUNICIPALITY OF BAYHAM Lea end SCHEDULE I 0 ZBLA NORTH PORT BURWELL ( n LPRCA Regulation Limit e 100 20e 000 Metres ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 -g,AYH. REPORT DEVELOPMENT SERVICES �puj'tunity ILS. 1C° TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 19, 2018 REPORT: DS-30/18 FILE NO. C-07/ D13.WOUT Roll # 3401-000-008-11800 SUBJECT: Rezoning Application —Wouters, 54004 Calton Line, Zoning By-law Z675-2018 BACKGROUND: Jack and Janet Wouters have submitted a rezoning application to rezone their property located on the north side of Calton Line, west of Dennis Road known as 54004 Calton Line. The lands are designated Agricultural, Natural Gas Reservoir on Municipality of Bayham Land Use Schedule 'Al' and Natural Hazard on Constraints Schedule "A2" in the Official Plan. The severed portion subject to Consent Application E20/17 to be merged in title is zoned Agriculture (Al) and the Wouter's property is zoned Rural Residential (RR) and LPRCA Regulation Limit on Schedule "A" Map No. 10 in Zoning By-law Z456-2003. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and the neighbouring properties within the 120 metres. A public meeting was held April 5, 2018 with three (3) signed in attendees including the Agent making oral presentation. One written public submission on behalf of four individuals in support of the zone change was received. At the time writing this report no additional applicant or public comments were received. PURPOSE & EFFECT The purpose of this By-law is to change the zoning regulations on 740 m2(7,965 ft2) of Agricultural (Al) land and 3,269 m2 (0.8 acres) of Rural Residential (RR) land to a Site-specific Rural Residential (RR-35) Zone in Zoning By-law Z456-2003. The Al lands will be added to the RR lands by way of consent application E20/17. The proposed zone change will also permit a small home-based (canoe and kayak) rental business to be operated out of an accessory building. The effect of this By-law will be to fulfil a condition of the consent to change the Al lands to a zone consistent with the rest of the parcel; to allow a home-based business with a maximum of two (2) employees at least one of which resides in the dwelling; and limit operating out of the existing shop in the fair weather months May through October, for the rental of canoes and DS-30/18 Wouters 2 kayaks and drop-off and pick-up at designated public and private river access locations. DISCUSSION: Please refer to the planner's memorandum dated March 28, 2018 as attached providing a complete analysis of the proposal. The planner recommends consideration of four items- three of the four have been incorporated in to the draft zoning by-law attached to this report with the fourth included in the staff recommendation. A question raised at the public meeting was to clarify the term "summer months". As a result, a specific regulation regarding the months of operation to be May to October has been included. Staff and planner support the zoning by-law amendment and recommend approval. ATTACHMENTS 1. Zoning By-law Amendment Application 2. IBI Group memorandum dated March 28, 2018 3. Correspondence (Kinsey) received March 29, 2018 4. Draft Zoning By-law Z675-2018 RECOMMENDATION 1. THAT Report DS-30/18 regarding the Zoning By-law Amendment for Jack and Janet Wouters be received for information; 2. AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held April 5, 2018 associated with this application, the Agent made oral presentation, one written submission from four individuals in support was noted as received and that all considerations regarding this matter were taken into account in Council's decision passing this resolution; 3. AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the Agriculture (A1) Zone on the lot addition portion and the Rural Residential (RR) Zone on 54004 Calton Line to the Site-specific Rural Residential (RR-35) Zone to meet the condition of Consent Application E20/17 and to add a seasonal home-based canoe and kayak rental business as a permitted use; 4. AND THAT Zoning By-law Z675-2018 be presented to Council for enactment; 5. AND FURTHER THAT the Wouters provide an Emergency Preparedness Plan as described in the IBI Group memorandum dated March 28, 2018 to the satisfaction of Municipal staff." Respe Ily ed by: Reviewed by: Margar-t Underhill -�� p Deputy Clerkplanning Coordinator CA . ' er NYII.A,/It MUNICIPALITY OF BAYHAM ' � ' 4+ '' • .�1� S56169 Heritage Line P.O. Box 160 RE C C I V E traffordville, ON NOJ 1Y0 Qx'p„ Lo's{ Phone(519) 866-5521 —Fax(519) 866-3884 PEAR (� �18 rtunity is 11+IUNICIPALITY OF BAYHAM APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Deputy Clerk/Planning Coordinator or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of $2,000(Zoning By-law Amendment or Temporary Use Zoning By-law) or $1500(Temporary Use Zoning By-law Renewal) or $1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/We, ,Tack and Janet Wonters shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Ilk Ir. °ik ` , .:4.10 •ropert 'wner Ji n e4- W� /riS / L__ (,,.._ 7G,--L-E-: (roperty OwnerjuG`L t� oy'!S FOR OFFICE USE ONLY DATE RECEIVED. ci t` / �� AMOUNT RECEIVED: Obl� � DEEMED COMPLETE:/17ari6// P RECEIPT# • C: 'd` /i i ., FILE'No: ' //3 0(,( DATE ADOPTED BY.COUNCIL: Revised March 2017 AUTHORIZATION To: CAO/Clerk Municipality of Bayham Description and Location of Subject Lands: Part Lot 4, Concession 4 (Bayham) I/We, the undersigned, being the registered owner(s) of the above lands hereby authorize: David Roe (1) make an application on my behalf to the municipality (2) appear on my behalf at any hearing(s) of the application; and (3) provide any information or material required by municipality relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Municipality of Bayham day of March 20 rI #0.d Si nature o fitness ign. ure of Owner Sign ure of Witness •ignature of Owner jack tkito /erS Signature of Witness Signature of Owner Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name(s): Jack and Janet Wouters Address: 54004 Calton Line , Aylmer , ON N5H 2R5 Phone No. (Home):226-448-9179 Business: Fax: Email: Lot and Concession (if applicable): Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. 2. Applicant!Authorized David R o e Agent: Address: 599 Larch St . Delhi , ON N4B 3A7 Phone No.: 519-582-1174 Fax: E-mail: d f r f e z m e .c o m Please specify to whom all communications should be sent: Registered Owner ( ) Applicant/Authorized Agent ( x ) 3. Legal Description of the land for which the amendment is requested Roll # 3401 000 008 11300 0000 Concession: 4 Lot: 4 Reference Plan No: 11 R 7 7 02 Part Lot: 1 Street and Municipal Address No.: 54004 Calton Line What is the size of property which is subject to this Application? 740 .4m2 and Area: 3269.6m2 m2 Frontage:23.8m + 76m m Depth: 64 .2m m When were the subject lands purchased by the current owner? 2002 Municipality of Bayham Zoning By-law Amendment Application Page 3 4. Existing Official Plan Designation: Agricultural How does the application conform to the Official Plan? Severance — minor boundary adjustment Home Based Business— permitted in OP and PPS 5. Existing Zoning By-law Classification: RR and Al What are the current uses of the subject lands? Existing non—farm residential dwelling Home—based business — canoe and kayak rental If known, provide the length of time these uses have continued on this property. dwelling since 2002 , home-based business since 2017 . If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimension Line Line Line Setback s Setback Setbacks dwelling llm 37m/59m 4m 4 .6m 300m2 shop 15m 25m/76m 15m 4m 120m2 If known, provide the dates in which each of these buildings were constructed. dwelling 2002 , shop 2017 6. What is the Nature and Extent of the Rezoning? Quote Section of Zoning By-law to be amended. Rezone severed parcel from Al to RR , permit home—based business that being canoe and kayak rental business in shop . Municipality of Bayham Zoning By-law Amendment Application Page 4 7. Why is the rezoning being requested? Rezone Al parcel to RR as a condition of severance Permit home—based canoe and kayak rental business in shop to bring in compliance with RR zoning on property . 8. Does the proposed Zoning By-law amendment implement a growth boundary Yes/No adjustment of a settlement area? no If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? Yes/No no If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. Be Specific) no new buildings to be built For any proposed buildings or structures on the subject lands provide the following information: n/a Type Front Lot Side Lot Rear Lot Height Dimensions Line Line Line Setback Setback Setbacks Municipality of Bayham Zoning By-law Amendment Application Page 5 11. Services existing or proposed for the subject lands: Please indicate with a Water Supply Existing Proposed Municipal Piped Water Supply ( ) ( ) Private Drilled Well ( x ) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( x ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day, the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage Provisions: to ditch and ravine Proposed Outlet: creek Municipality of Bayham Zoning By-law Amendment Application Page 6 12. How will the property be accessed? Provincial Highway ( ) County Road ( x ) Municipal Road—maintained all year ( ) Municipal Road—seasonally maintained ( ) Right-of-way( ) Water ( ) If access is by water, do the parking and docking facilities exist, and what is the nearest public road? 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision ( ) Consent ( x ) Zoning By-law Amendment ( ) Ministers Zoning Order ( ) If yes to any of the above, indicate the file number and status of the application. 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? Severance — is a minor boundary adjustment Home-based business is permitted by PPS 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? Municipality of Bayham Zoning By-law Amendment Application Page 7 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location, size and type of all existing and proposed buildings and structures, indicating their setbacks from all lot lines, the location of driveways, parking or loading spaces, landscaping areas, planting strips, and other uses; • the approximate location of all natural and artificial features (buildings, railways, roads, watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location, width, and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance, a public traveled road, a private road, or a right-of-way; • the location of the parking and docking facilities to be used (if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and Ministry of Transportation (if applicable). (c) If a private sewage system is necessary, pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal If any must be affixed. 19. Additional Information as required by Council Municipality of Bayham Zoning By-law Amendment.Application Page 8 20. If this application is to accommodate the consent of a surplus farm • • • ing, please provide the following information: Date surplus farm dwelling was erected: Please provide the assessment roll number, loc. '.n, and zoning of the farm parcel with which the subject lands are being consolidated. Roll # 34 - 01 - 911 Address: Zoning Classificati. : I/We, David Roe , of the Name s owni owns`iip/City/Village etc. of , in the County of Norfolk , do solemnly declare: Municipality Name County Name . (i) that I/We am/are the owner(s) of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/We hereby appoint to act as an Agent on my/our behalf in all aspects of this application. Agent Owner(s) Signature(s): And I/We make this solemn declaration conscientiously believing it to be true, and • : 'ng that it is of the same force and effect as if made under oath, and by virtue of th= .da -'dance Act". DECLARED BEFORE ME at the: of / Owner Agent in the County/Region of this 9 day of 20 l Owner/Agent A Commissioner, etc. a!ArGATtET un�DETUIILL., Comet”lo�€r, tfe. Dcp:t Cicrk of t:12 Co,po,aeon of the bi::Lici;z:4 of D_:;i:z:n. . SKETCH Xll15TRA11 7 ReOPOSED SLtRANCE $ * AREA OF PARCEL. A P;4. , 4,3...:-<z.4:40 T44 TO 8E SEVERED • 740.2 SQUARE MEWS (0.18 ACRES) CAVGRAPHIC Or SAWN" 8L� Ca O OF ELGIN NOT TO SCALE (MEM) ~----., , ,!t N> . 'AD ` eP 4 TOP CONCESSION OF BANK � PJM1CiB.'A" G/6. 71^ ( s AGRiCUL.TURAL I 86.9 LDT i ._ Vin; a269.ErmZ I 10 et RUNNER ' 74Q.4m (MLLING RAU J ] r I o AGRICULN 1,4. A Shop! OF N^ SAY HAM 'TOWNS . ,,x v -GEOGRAPHIC ii m F 1J 7'7,_2 I' /�70 8E REIMIS ILI g• 76m' W i fr• - 4;20111 • 4.6 SOU �"r( J�� PART a 17R - �y9z ppRT Bi 2 ��N ` AGRICULTURAL mortill 4 ifs PR 4� 1092 ART ji CONCESSION -i3 11R PART I I I.i,*' .22.4 sos KIM air�wfiLTD. LOT AGRICULTURAL. ao ti �SM 3aennO ° e p, tsc 05 SAYHAM GEOGRAPHIC 7OWNSIP r 15-11685 : FILE °O`"o. 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HAT ' CANOE - ',t '"l: KAYAK BUG REPELLENT �' ` f"osor BE HERNEveryday from 7:30am to 5pm WATER „ SUNGLASSES Last drop-off at 1 pm to provide enough SUNSCREEN "` BE HERE time to get back. MY, Group rates available for 10 or more persons. ANIte il It 419 I* NATURE & WILDLIFE PADDLETHE 40 minutes from London! OTTERDiscovery hidden Gem Canoe or Kayak down the Otter River. CANADA'S 150 ANNIVERSARY A� WHAT COULD BE MORE CANADIAN THAN CANOEING THIS YEAR? • rr 3 drop-off points to challenge even the most seasoned paddler. 44d .v CANADA 150 / , WHATS INCLUDED:i ( '� ► CANOES KAYAKS PADDLES 3 4 LIFEJACKETS 54004 CALTON LINE BOAT SAFETY KIT AYLMER, ONTARIO NSH 2R5 MAP DROP-OFF AND PICKUP (226) 448-9179 ENJOYMENT BOOK BY CALLING (226) 448-9179 VISIT OUR WEBSITE FOR SPECIALS AND MORE INFO OR VISIT OTTERBEHERE.COM OTTERBEHERE.COM Otter Be Here Paddlmg... R i — fi - Drop-off 1 NEARBY CAMPING PORT BURWELL PROVINCIAL :tratorPARK AND PRIVATE CAMPING IN THE AREA. 151 Destinations - = _. Novice KY 9 Drop-off Point 1 WONDERFUL SANDY BEACH AND IntermaaieteRun9.69km HMCS OJIBWA SUBMARINE. Q Drop-off-Pickup Point 2 Drop-off Pickup 2 - ` 0 Dropoff-Pick Up Point 3 OTHER TOURIST ATTRACTIONS 9 Pick Up Point 4 `��,'''- MUSEUMS, RESTAURANTS, LOCAL WINERIES. 9 Port Burwell p Novice Run BIRDS AND ANIMALS'-°-.... ria Drop;off Pick Up Point 3 Colton Novice Run 5.58km Home y 11•11111M1111111•1111•11•11111111111111111 •`' ' A VARIETY OFBIRDS AND ANIMALS THAT LIVE NEAR IN Intermediate Run z ;:THE RIVER. pert � ,�,,, GOLDEN EAGLES CAN BE Intermediate Run 9.69km SPOTTED, WILD TURKEYS, DEER ,,,,,AS AS WELL AS OTHER SMALL BIRDS ,s; AND ANIMALS. Q Expert Run 9.29km Expert Run 9.29km Pick Up Point 4 Voyageur Run 6.77km Voyageur Run 6.77km Voyageur un6. .1±, = 54004.CALTON LINE 55 AYLMER, ONTARIO NSH 2R5 ,,`ry, (226) 448-9179 `•:s;,,,,. ,4, VISITOUR WEBSITE FOR SPECIALS AND Port Ft,wart ' Port 0urvad MORE INFO P'°-',t,; =OTTERBEHERE.COM �,rn. IBI GROUP I203-350 Oxford Street West B ' London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date March 28, 2018 From Paul Riley, CPT Project No 3404 - 684 cc William Pol, IBI Group Subject Jack and Janet Wouters -Application for Zoning By-law Amendment - Lot 4, Concession 4, 54004 Calton Line 1. We have completed our review of an Application for a Zoning By-law amendment, submitted by Jack and Janet Wouters, for their property located at 54004 Calton Line north side, west of Dennis Road. The applicant is requesting a zoning by-law amendment to change the zoning regulations on 740 m2 (7,965 ft2) of Agricultural (Al) land and 3,269 m2 (0.8 acres) of Rural Residential (RR) land to a site-specific Rural Residential (RR-XX) Zone in Zoning By-law Z456-2003. The Al lands have been added to the RR lands by way of consent application E20/17 and the proposed change to a site-specific RR-XX Zone will permit a small home-based (canoe and kayak rental) business to be operated out of an existing accessory building. The subject lands are designated as Agriculture and Natural Gas Reservoir on Schedule "Al" Land Use; and Hazard Lands on Schedule "A2" Constraints of the Official Plan of the Municipality of Bayham. The lands are currently zoned Agriculture (Al), Rural Residential (RR) and LPRCA Regulation Limit on Schedule "A" Map No. 10 in Zoning By-law Z456-2003. 2. The 0.4 ha (1 acre) irregularly shaped parcel has a lot frontage of 100 m (327 feet) and a lot depth of 64 m (210 feet). The property comprises of a single family dwelling and a workshop. The 166 m2 (1,792 ft2) workshop was built on the lands in 2017 by way of building permit application for personal use. Surrounding land uses are agricultural to the north, east and west; and residential and agriculture to the south. There is a farm cluster and residential dwelling south across Calton Line. There is a ravine running along the north side of the property which flows east to Otter Creek. The Creek is approximately 160 m (525 feet) east of the easterly property line. The south and east limits of the lands and the roadway slope down the Otter Creek valley. 3. Rezoning the agricultural lands to residential consistent with the rest of the parcel fulfills a condition of consent application E20/17. The review of planning considerations pertaining to the consent was provided in the memo regarding the McGuiggan Consent dated April 3, 2017. The following paragraphs constitute a IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—March 28,2018 review of planning considerations for the proposed canoe and kayak rental business on the lands. 4. The applicant opened the business in 2017. The current zoning of the subject lands does not permit the use. One resident operates the business with occasional assistance from another resident. The seasonal rental business consists of six (6) canoes, three (3) kayaks, and one (1) double occupancy kayak with a combined capacity of twenty two (22) people. There are no retail sales, guided tours or events. 5. Zoning By-law Section 7 Rural Residential (RR) Zone Regulations list of permitted uses includes one single detached residential dwelling unit on one lot, home occupation and accessory uses. There is an existing dwelling and accessory building on the lands. The existing workshop is in conformity with the provisions for setbacks, location on the lot, height, etc. in Section 4.2 Accessory Uses. 6. The Zoning By-law defines a home occupation as "an occupation for gain or support conducted entirely within a dwelling, as a secondary use by persons residing on the premises and which is clearly secondary to the main use of the dwelling unit." The proposed home based business does not conform to the provisions for home occupations Section 4.5 based on the activities are not taking place in the dwelling. However, similarities exist between the scale and function of a home occupation. The following items include the intent of each provision from Section 4.5 and considerations related to the proposed accessory use: • No outside storage: The storage of materials/equipment for the business is not permitted outside the workshop. • Residential character to be maintained and public nuisance: Any expansion of the business would diminish the residential character of the lands and increase the potential for nuisance associated with noise, traffic or parking. Based on a desktop review of recent aerial and google streetview imagery, the property has an existing single vehicle wide looped driveway configuration, in the front of the lot leading up to the dwelling and workshop. In order to minimize the visual impact of parked vehicles, they shall be prohibited closer than 15 m (49 feet) to the front property line in line with the front setback regulation. The driveway access is located at the top of the Creek valley on Calton Line. From streetview imagery there are visibility limitations for vehicles driving westerly up the slope when a vehicle is turning into the driveway from the west, as well as for vehicles heading easterly viewing cars coming from the east. There appears to be no foliage blocking views to and from the driveway. The County road is well maintained with paved shoulders. Limited traffic volumes are generated by the business not dissimilar from an active farm operation common in the area seasonally. Therefore, any increase in IBI GROUP MEMORANDUM 3 Municipality of Bayham—March 28,2018 the volume of traffic from an expansion of the business does pose a risk to the public but maintaining the current scale is considered adequate. • No nuisance generating mechanical equipment: Any minor assembly or repair activities creating potential undue noise, fumes, dust or odour must take place inside the workshop. • Shall not occupy more than 25% of the dwelling, permitted and non- permitted uses: The business operates out of the workshop with a floor area of 166 m2 (1,792 ft2) and the dwelling has a floor area of 300 m2 (3,229 ft2). The workshop makes up 36% of the total floor area on the lot. The rental business is not included in the list of permitted (such as a contractor, electrician or similar not including the workshop or storage yard for a trade) uses of home occupation. A small scale home based business operating within 35% of the property floor area is similar in scale to a home occupation. • Not base of operation for transportation of workers or those associated with the business to a work site: The proposed business is the base of operations for transportation and assembly of renters to the activity area (Creek). The owner/operator transports the renters and equipment to and from specific drop off and pick up locations along the Creek. The owner/operator performs the transportation activities, not additional employees from elsewhere. The size of the business will be limited to a maximum of two employees, one of which resides in the dwelling. • Limit the visibility of advertising/signage for the business: Home occupation's signage is limited to one sign not larger than 0.5 m2 (5 ft2) being visible to the public. • No retail use: Retail use is not permitted. • No manufacturing or assembly: Manufacturing and assembly is not permitted. • No lodging: Not applicable. • No lands, premises, detached garages or accessory buildings associated with the dwelling unit shall be used in connection with the home occupation: The business operates out of the accessory building. • Not more than one (1) home occupation per dwelling unit or lot: Only 1 business is permitted on the lot. • No more than 5 persons permitted in the dwelling at one time: The limitation to a maximum of five people is intended to minimize how many are present at one time because the use is intended to be small in scale and accessory IBI GROUP MEMORANDUM 4 Municipality of Bayham—March 28,2018 to the residential use. The proposed business shall be limited to five (5) clients at one time. • No more than 2 employees not permanent residents of the dwelling: The applicant has indicated that there are two residents of the dwelling, one of which operates the business and the other helps out from time to time. The business shall be limited to a maximum of 2 employees, one of whom resides in the dwelling. • No delivery of materials to the dwelling unit from vehicle exceeding 5,000 kg in weight: Deliveries from vehicles of this size is prohibited. Based on the review of the home occupation provisions it was determined that several aspects of a home occupation applied and several aspects did not. A limited seasonal homed based business maintained at its current size could be considered by way of a site-specific rezoning. 7. Should Council consider this amendment appropriate we recommend the following: • That the applicant provide an emergency preparedness plan to the satisfaction of Municipal Staff. The emergency preparedness plan shall include a drop off and pick up location plan and a copy of access agreement(s) entered into between the applicant and private land owner for long-term access where needed. • That no more than five (5) clients are permitted at one time. • That no more than two (2) employees, one of which resides in the dwelling, shall be employed by the business at one time. • That no client vehicle parking is permitted closer than 15 m (49 feet) to the front property line. IBI Group Paul Riley, CPT Consulting Planner to the Municipality of Bayham Untitled _ Barry Kinsey, 54003 Calton Line, March 27 20IO ' R.R.# 6, Aylmer, Ontario. N5H 2R5 We would like to say that we are fully in support of the Zoning By-Law amendment put forth by our neighbours, Jack and Janet Wouters. Yours truly, Barry and June Kinsey Mike and Jacqueline Kinsey (54007 Calton Line) Page 1 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z675-2018 WOUTERS BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.35.1 Defined Area RR-35 as shown on Schedule "A" Map No. 10 to this By-law. 7.13.35.2 Permitted Uses A seasonal home-based canoe and kayak rental business, as a site- specific home occupation operating May to October from the existing 166 m2 (1,792 ft') accessory building, in addition to uses permitted in the Rural Residential Zone. 7.13.35.6 Prohibited Uses Parking for clients shall not be permitted closer than 15.0 m (49 feet) to the front property line. 7.13.35.3 Supplemental Regulations Maximum number of employees two (2), one of which resides in the dwelling. The number of client groups on the site at one time shall be a maximum of five (5). 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 10 by changing the zoning symbol on the lands from Rural Residential (RR) and Agriculture (A1) Zone to site-specific Rural Residential (RR-35) Zone, which lands are outlined in heavy solid lines and marked RR-35 on Schedule "A" Map No. 10 to this By-law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF APRIL 2018. READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL 2018. MAYOR CLERK I $ SEE SCHEDULE A-MAP No.7 i _ } t '1, I +yam-aye v J � ' LOT 2 gym,. ' LCT 3 , _ , I ��1 .n...xhr. • CtsV ^ ;� •Soy . S LOT 5" cpb ', '. °. I->1 16 ' r° I SEE SCHEDULED FtR-35LO7 7r MAP CALTON, _ ° , "' \ ,�( LOT 91 1: • a 1 ,/ s , c - . 1 , `l r � � '6 i z Z 1I, 0. w J. 7FGt3 ' w CO1 I LCI 6 - f CP,- i - 1, -�...- - gyp?9 ! a { c a o This is Schedule"A"to By-law ''ei,1,,��� No.Z675-2018, passed the day of ,2018 SEE SCHEDULE A-MAP No.13 Mayor Clerk t MUNICIPALITY OF BAYHAM LegendA SCHEDULE A 0 ZBLA NORTH MAP No.10 I LPRCA Regulation Limit 0 200 400 B00 ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 M°"" 6LONG POINT REGION CONSERVATION AUTHORITY , BOARD OF DIRECTORS ANNUAL GENERAL MEETING MINUTES of February 23, 2018 Approved April 4, 2018 Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt and John Scholten Staff in attendance: J. Maxwell, L. Minshall and D. McLachlan Regrets: David Hayes and Craig Grice Keynote Speaker: Katherine Balpataky, Editor, Water Canada magazine The LPRCA Chair called the meeting to order at 1:30 pm Friday, February 23, 2018 in the LPRCA Boardroom. WELCOME Chair, Michael Columbus, introduced himself and welcomed everyone to the Long Point Region Conservation Authority's 2018 Annual General Meeting. He commented on the highlights and achievements of LPRCA during 2017 including the infrastructure upgrades at the parks, the tree planting programs, the Canada150 Longest Picnic Table Guinness World Record event and the recent flooding events. Mr. Columbus noted that the flood warning has now been cancelled by staff but the stream levels still remain high and swift flowing. DISCLOSURES OF INTEREST None recorded. ADDITIONAL AGENDA ITEMS None recorded. MINUTES OF PREVIOUS MEETINGS MOTION A-42/18 moved: R. Geysens seconded: W. Casier THAT the minutes of the LPRCA Board of Directors regular meeting held February 7, 2018 be adopted as circulated. CARRIED INTRODUCTIONS The Chair introduced the members of the Long Point Region Conservation Authority Board FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 1 - of Directors then introduced the various provincial and municipal partners in attendance, as well as, the guests from neighbouring conservation authorities. SERVICE AWARDS PRESENTATION The following staff and board members have reached service milestones with LPRCA this past year. Fiona Navickas, Outdoor Educator 5 years Robert Chambers, LPRCA board member from Brant County 10 years Dana McLachlan, Administrative Assistant 10 years Robert Dewdney, Lee Brown Marsh Labourer 30 years NEW BUSINESS a) DEVELOPMENT APPLICATIONS The Planning Department approved seven applications since the last meeting: LPRCA- 326/17, LPRCA-16/18, LPRCA-19/18, LPRCA-21/18, LPRCA-22/18, LPRCA-23/18 and LPRCA-24/18. No questions or comments. MOTION A-43/18 moved: W. Casier seconded: R. Chambers That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated February 14, 2018 as information. CARRIED b) NOTICE OF FORMAL MOTIONS MOTION A-44/18 moved by: R. Chambers seconded: R. Geysens That the LPRCA Board of Directors authorizes the Chair or Vice-Chair and the General Manager or Manager of Corporate Services to borrow funds as required for the day-to- day operations of the Authority. CARRIED MOTION A-45/18 moved by: L. Bartlett seconded: D. Brunton That the LPRCA Board of Directors approves the Chair, Vice-Chair, General Manager and Manager of Corporate Services as designated signing officers for Authority business for the year 2018. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 2- MOTION A-46/18 moved by: L. Bartlett seconded: W. Casier That the LRPCA Board of Directors, pursuant to Section 26 (2) and 27 (2&3) of The Conservation Authorities Act RSO 1990, Chapter 27, designate all Member Municipalities as Benefiting Municipalities for the Administration, Capital and Operations Costs in the same proportion that the current value assessment of the whole Municipality or part thereof bears to the total assessment of the whole area under the jurisdiction of the Authority. CARRIED MOTION A-47/18 moved by: L. Bartlett seconded: D. Brunton That the LPRCA Board of Directors authorizes all members appointed to the Lee Brown Committee from the Community at Large be deemed to be Authority members for the purpose of receiving remuneration for their services on the same basis as regular members of the Authority for 2018. CARRIED MOTION A-48/18 moved by: W. Casier seconded: R. Chambers That the LPRCA Board of Directors designates the Authority Chair as the Authority's representative to Conservation Ontario (CO), with the Vice-Chair designated as alternate, and further that the General Manager be directed to participate on appropriate committees of CO, and be authorized to vote in the absence of the designated representatives. CARRIED AUDIT AND FINANCE COMMITTEE The Chair introduced Dave Beres, Chair of the Audit and Finance Committee. The Audit and Finance Committee met February 13, 2018 and received and reviewed the financial statements in detail. KPMG issued a clean opinion of the Authority's 2017 financial reports and found that the financial statements fairly presented the Authority's position. MOTION A-49/18 moved by: L. Bartlett seconded: D. Brunton THAT the minutes of the LPRCA Audit and Finance Committee's meeting held August 30, 2017 be received as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 3- MOTION A-50/18 moved by: R. Geysens seconded: L. Bartlett THAT the minutes of the LPRCA Audit and Finance Committee's meeting held February 13, 2018 be adopted as circulated. CARRIED MOTION A-51/18 moved by: D Brunton seconded: R. Chambers THAT the LPRCA Board of Directors approves the financial statements for the year ended December 31st, 2017 prepared by KPMG, LLP, Chartered Accountants. CARRIED MOTION A-52/18 moved by: D. Brunton seconded: W. Casier THAT the LPRCA Board of Directors approves the appointment of KPMG, LLP Chartered Accountants as LPRCA's auditors for the 2018 fiscal period or until a successor is appointed. CARRIED 2017 COMMITTEE REPORTS a) 2017 ANNUAL REPORT The Acting GM presented the 2017 annual report which highlights the environmental and social benefits of the Conservation Authority through the various projects and achievements of LPRCA over the past year. The Acting GM thanked staff, the board and the various partners for their participation and efforts in helping LPRCA improve the environment for those living within the LPRCA watershed b) LEE BROWN MARSH MANAGEMENT COMMITTEE Chair Tom Haskett provided some history on the Lee Brown Waterfowl Management Area, and the Lee Brown Marsh Management Committee noting that it was the Lee Brown Marsh Management Committee (LBMMC) and Long Point Region Conservation Authority that took the lead in managing the invasive plant phragmites that is damaging Ontario's wetlands and beaches. The phragmites is now well-controlled on LPRCA lands and staff are continuing to work with neighbouring land owners to reduce the spread. The Committee continues to monitor the agricultural land at the Marsh to ensure the soil health and that good conservation practices are being followed by the tenant. The Committee was able to present scholarships to two students with funds from the Leighton and Betty Brown Scholarship this past year with hopes of providing two or three scholarships in 2018. Mr. Haskett thanked all staff with special mention to Kim Brown, Lee Brown Marsh Manager. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 4- MOTION A-53/18 moved by: D. Brunton seconded: L. Bartlett THAT the LPRCA Board of Directors receives the 2017 Annual Report and the Lee Brown Marsh Management Committee Report as information. CARRIED KEYNOTE SPEAKER Katherine Balpataky, Editor of Water Canada Magazine was introduced by board member Dave Beres. Ms. Balpataky has been involved with the US Consul General's working groups focused on Great Lakes solutions since 2016. In her presentation "Good Will for Great Lakes", Ms. Balpataky noted that the program began when Juan Alsace, US Consul General Toronto, wanted to do more to protect the great lakes which are shared by Canada and the United States and hosted a roundtable discussion in April 2016. From this event, four working groups were formed. 1. The Great Lakes Swimming Group — educate the public about the health of the great lakes beaches 2. The Great Lakes Phosphorus Levels Group — best practices to help reduce phosphorus loading and combat algae blooms in Lake Erie. 3. Improving Climate Change Resiliency through Technology and Innovation — to support municipalities in their efforts to reduce the impact of storm water and combined sewer overflows into waterways 4. Reducing Winter Road Over-Salting for Watershed Health and Management—to educate the public about road salt contamination of the Great Lakes. Since the original roundtable event, the working groups have been meeting with various public and private stakeholders to create dialogue, educate, create and apply new technologies, and provide leadership to protect these critical water resources The Chair thanked Ms. Balpataky for her presentation and then adjourned the meeting at 2:50pm. ael Columbus Dana McLachlan 'hair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton,Wayne Casier, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten - 5- Ministry of Citizenship Ministere des Affaires civiques et and Immigration de('Immigration Minister Ministre 6th Floor 6a etage k1,0 400 University Avenue 400, avenue University Toronto Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario Tel.: (416)325-6200 Tel.: (416) 325-6200 Fax: (416)325-6195 Telec.: (416)325-6195 APR 0 6 2018 Dear Friends, Every year since 1993, the Government of Ontario has presented the Lincoln M. Alexander Award to honour up to three young Ontarians who have demonstrated exemplary leadership in contributing to the elimination of racial discrimination in Ontario. Today, I am writing to encourage you to submit a nomination for a young person whom you believe to be deserving of recognition for the Lincoln M. Alexander Award. Recipients will be recognized at a special ceremony and receive a cash prize of $5,000 and a framed certificate. The nominations can be submitted under the following two categories: • Community • Student To submit a nomination for this award: 1. Visit ontario.ca/honoursandawards. 2. Select the Inclusion category. 3. Click on Lincoln M. Alexander Award. 4. Download the PDF form. 5. Read the eligibility criteria and instructions carefully. 6. Fill out the form and submit it no later than May 31, 2018. Instructions for submitting your nomination package can be found on the website. If you have any questions, please call 416-314-7526, toll free 1-877-832-8622 or TTY 416-327-2391, or email ontariohonoursandawards@ontario.ca. Thank you for your support of this important recognition program. Sincerely, 10(La2-L7?-1the'ke Laura Albanese Minister Ministry of Citizenship Ministere des Affaires civiques et and Immigration de['Immigration rex, Minister Ministre 6th Floor 6e stage 400 University Avenue 400,avenue University ®��® Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario Tel.: (416)325-6200 Tel.: (416)325-6200 Fax: (416)325-6195 Teles.: (416)325-6195 {i 0 6 OUR. 2010 Madame, Monsieur Chaque armee depuis 1993, le gouvernement de ['Ontario honore jusqu'a trois jeunes, pour leur leadership exemplaire, dans leurs efforts visant ('eradication de la discrimination raciale en Ontario, en leur presentant le Prix Lincoln M. Alexander. Aujourd'hui, je vous ecris pour vous encourager a soumettre une candidature au Prix Lincoln M. Alexander. Les recipendaires seront honores a ['occasion d'une ceremonie speciale, et recevront un prix de 5 000 $ et ainsi qu'un certificat encadre. Les candiatures peuvent etre soumises en ces deux categories suivantes : • Communaute • Etudiant Pour presenter une candidature pour ce prix : 1. Visitez la page ontario.ca/distinctionsetprix. 2. Selectionnez la categorie Inclusion. 3. Cliquez sur Prix Lincoln M. Alexander. 4. Telechargez le formulaire PDF. 5. Lisez attentivement les criteres d'admissibilite et les instructions. 6. Remplissez le formulaire et presentez-le au plus tard le 31 mai 2018. Les instructions pour la presentation de la candidature se trouvent sur le site Web. Si vous avez des questions, veuillez appeler au 416 314 7526, sans frais au 1 877 832 8622 ou ATS 416 327 2391, ou ecrire a l'adresse ontariohonoursandawards@ontario.ca. Merci de l'appui que vous apportez a cet important programme de reconnaissance. Veuillez agreer, Madame, Monsieur, ['expression de mes sentiments les meilleurs. La ministre, `Y • qtaka V Laura Albanese - .fir - 1 i is 7 kelt 41, ' ,t, : its /Ai% fr, -, - . ii II k MUM `'.4,x`4 !Aryl,. tl yIt 1 , _ _t -_-:_-------1 r______ .. �i ! — - 1 - iillik 1 r • _ .f R ; • .y eAlt tis ` b i' y"4v: �.q$J lir \ �. , . .;ti:771,-7 ': A .. or' 3 iit , —' _ I INTERNATIONAL PLOWING MATCH SCHOLARSHIP ARE YOU A RESIDENT OF ELGIN COUNTY OR ST . THOMAS AND STUDYING AT A POST— SECONDARY INSTITUTION IN CANADA IN A DISCIPLINE RELATED TO AGRICULTURE ? YOU MAY BE ELIGIBLE FOR THE INTERNATIONAL PLOWING MATCH LEGACY AGRICULTURAL SCHOLARSHIP ! For more info call : (519) 631-1460 ext. 180 or visit wwvv.elgincounty.ca DEADLINE TO APPLY JUNE 1ST ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ ■ r' I xa� a THE CORPORATION OF THE TOWNSHIP 'sem OF MADAWASKA VALLEY P.O. Box 1000 1 Bay Street '10r, Barry's Bay ON KOJ 1B0 Ph 613-756-2747 Fax 613-756-0553 infocc madawaskavallev.ca , 4 .. Moved by: Councillor Archer 2018-32-0305 Seconded by: Councillor Peplinski 05 March 2018 BE IT RESOLVED: THAT the Council of the Township of Madawaska Valley does hereby find as follows: WHEREAS: Small, rural Municipalities face significant resource capacity challenges in the collection and maintenance of accurate data for asset management planning, standardized tools should be developed at the cost of the provincial government; AND WHEREAS: These standardized tools should be piloted in a number of small rural municipalities with provincial government guidance and resources to ensure evidence based outcomes that satisfy the regulatory frameworks outlined in O. Reg.58812017, and the expectations of the province going forward; AND WHEREAS: These standardized tools should be designed with service level metrics for baseline data and automatic calculations and formulas that bring forward the data required to update the asset management plan in prescribed 5 year intervals and, with built in verification of data to be uploaded electronically for reporting. NOW THEREFORE BE IT RESOLVED THAT The Township of Madawaska Valley strongly urges Premier Kathleen Wynne and the Province of Ontario to provide adequate financial resources for both staff and infrastructure to ensure successful compliance and implementation of the required municipal function for asset management planning in small, rural municipalities_ Replies to this correspondence can be forwarded electronically to dombraski adawaskavalle .ca AND FURTHER THAT a copy of this resolution be sent to the Honourable Premier Kathleen Wynne, Mr. John Yakabuski, MPP Renfrew-Nipissing-Pembroke, Mr. Vic Fedeli, Interim Leader of the Progressive Conservative Party of Ontario, Ms. Andrea Horwath, Leader of the Ontario New Democratic Party, the Rural Ontario Municipal Association, and all Ontario municipalities. X CARRIED. AIL Gwen Dombroski, Acting Clerk Replies to this correspondence can be forwarded electronically to gdombroski@inadawaskavalley.ca If' a.,► — 1211 - Mpg, 401o/Ig ZZ - fk'tiaA-up off the�o the Cilrporailiim id fhtl TOWNSHIP OF BALDWIN P.C. Bop 7095, 91]1 Spooner Street C , MCKERROW, CINTIARICI ,,A, -. POH IMO 41)1 1' TEL: 11705) 869-0229 FAX: 11705) 869-5049 April 91h 2018 Dear Mem Hers of Parliament, House of Clommons, In cur absence from beEn9l able 10 speak in person on Ihis mail ter off EIFII C-711, request that our esteemed colleagues from the CanaidEan Shoo tfn9 Sports Association (CSSA) bei allowed to speak on our behalf. These folks are well versed in the existing' firearms legislation and licensing' requirements in Canada and can easily explain to non-f'irearm's owners current legEslalioin already in place and lhei rigorous crileria needed lo obtain ai Firearms License or PIAL Mal is required berme any pe rso n can p urchase any firearm or any amm unit ion. We have listened lo both sides of the dentate concerning) Hill CI-71 and have also doinrei extensive reading on the mailer, reviewed the flawed slalislics charts Mal single out the lowest year off clew in 40 years and use sit as ai Hase point for increase or decrease. Its unfOrtunale that the Federal) Government and News Media do not realize whal's contained in the currant legislation lit al is already in place and has been since I he mid 19 9e's. Rather I ham create new leg islal sic n, why not spend the' Coe aind money in enforcing' the laws that are on lhei books today that never really seems to mailer as a deterrent lo the criminal aind gang alemerit? THe RCMP d nilly checks all Firearms License holders (Commonly' called Firearms Liicensei on PAID) in Canada tor any wrong do ingl aind llhait is more than sufficient without putting additional or duplicate checks in plalcei. Simply enforce the laws that are in place now will haul pulling new ones in place. We have heard numerous limes Mal a Police Officer needs to know whal firearms he may be facing each lime he comes to a residence. That statement, ill applied, creates a very iladse sense of sec urity because ill the answer came back and said "no firearms" and helshe proceeds with that thought in mind, and it just happens 10 bei ai criminal with illegal firearms, then whal happens? However, the polices know better than Mai and al'way's p race ed wiith c autilan to any da mastic d isp ul a but the Med Fa like to glamaunize it as a selling point ibr any proposed new gun legislation. THe Conservation Officers QCIO'S) sin this province during a single hunting season enc curlier moires law-abiding people with firearms than most police officers would in lheiremlire career. Many oil these encounters area often in very retrial ei localiains with no c ell l se iry is e. There are no issues wig their checks due lc the fact that the ma jollity of all linea rms owners are very responsible citizens. Far those folks that are unsure of a "Conserv alien Officer s'°' duly„ 'hey airei officers that work kr the MN RF entlarcing all the hunting and fishing laws in all parts oil the province. Much of our country was ila unded and built with the use of firearms dust in the fur 'rade and theins in the rebellions/uprisings sin the 1110CI's and 18C0's and then the wars. Many Caned Tian Ila Wiles have a long) list oil service in the military in WW 1 and WW2I and Foreign Wars with many being Ilef11 overseas al very ytcung ages. These 'talks taught kr some oil the rights and the privileges that we have today. 7lrapping has been and still is a way of life filar general ions in many) lbmilies. Far many Ontairiian's firearms are a paid of their lifestyle and cultures arid Haulage especially those liiviiing in the north and evens to serve exteini lhaiae in the GTA. I'm asking Mal you make a wise move and cancel Bill CI-711 and simpily enforce the leg isla tion 1 ha t its in place. T ha nks very much, Sincerely. Mayor Vern Gorham, Township oil Baldwin. THE CORIPORATION OF THE TOWNSHIP OF BALIDIWIN MOVED B : . ter2/ 1IE: April 9th, 20118 r SECONDED BSI: MOTION NO.: 18-3 c NOW THERIEIFOFIEI BEI IT REISIIOUVED THAT:The Township of Baldwin sterid the attached explanatory letter tc all Muriicipal'tf est iri Or tart()for their support via e-mail asi well as by Canada PcsI to all MP'S and Slenators that represent our Province cf Ontario. We don't need b. C-71 and it.11.cu d be quashed withc L t I t rt her ac o. i • „_ I r • Carried V D eifeated Mayer RECORIDED VOTE! FOR AGAINST Vern Gorham David Flairbairn Texas MacDlc nald ✓ Rlay Maltaisi 1 Berl McDc well V AHalton REGION Legislative& Planning Services Department VIA EMAIL Office of the Regional Clerk 1151 Bronte Road Oakville ON L6M 3L1 April 11, 2018 Federation of Canadian Municipalities, Brock Carlton Association of Municipalities of Ontario, Pat Vanini Large Urban Municipal Caucus of Ontario (LUMCO), Mayor Jeffrey Mayors and Regional Chairs Caucus of Ontario (MARCO), Ken Seiling Rural Ontario Municipal Association (ROMA), Mayor Ronald Holman Northwestern Ontario Municipal Association (NOMA), Mayor Wendy Landry Federation of Northern Ontario Municipalities (FNOM), Mayor Alan Spacek Conservation Authority of Ontario, Richard Hibma all Ontario municipalities Please be advised that at its meeting held Wednesday, March 28, 2018, the Council of the Regional Municipality of Halton adopted the following resolution: RESOLUTION: Seeking Support on the Court Application Involving the CN Truck-Rail Development in the Town of Milton WHEREAS under the Municipal Act, Ontario municipalities have the authority and responsibility to advance and protect the "economic, social and environmental well- being of the municipality" and the "health, safety and well-being of persons"; WHEREAS the Provincial Government has designated Ontario municipalities to have responsibility to establish official plans that meet or exceed provincial standards for managing and directing physical change and effects on the social, economic, built and natural environment; WHEREAS Halton Region and its area municipalities ("Halton Municipalities"), in partnership with Conservation Halton, have carried out multi-year, multi-phase planning processes to update their applicable official plans to address all relevant provincial plans and policy and foster healthy communities; WHEREAS the most recent Halton Region official plan process engaged railways, including CN Rail, and was amended to accommodate stated railway plans for rail- supported development; Regional Municipality of Halton HEAD OFFICE: 1151 Bronte Rd,Oakville,ON L6M 3L1 905-825-6000 V Toll free:1-866-442-5866 halton.ca C 311 El YOU WHEREAS contrary to its own stated plans, ON Rail has declared its intention to proceed with a new stand-alone, truck-rail development in the Town of Milton that would operate 7 days a week, 24 hours a day and add at least 1,600 truck trips a day on regional roads located in close proximity to existing and planned residential communities; WHEREAS CN Rail has declared that Ontario and the Halton Municipalities have no regulatory role whatsoever with respect to the truck-rail development; WHEREAS the Halton Municipalities, Conservation Halton, and Halton residents have concerns about the impacts of CN's proposed development on traffic congestion, community growth, health and safety, and the local environment; WHEREAS the Halton Municipalities and Conservation Halton recognize that railways are a matter of federal jurisdiction, but assert that truck-rail developments have non-rail aspects that engage multiple areas of provincial and municipal government regulatory responsibility; WHEREAS CN's truck-rail development engages numerous provincial and municipal by-laws, policies and plans that govern growth in the Halton Municipalities, including but not limited to, policies in Ontario's Growth Plan, Greenbelt Plan, the Provincial Policy Statement, and the provincially approved Official Plan for Halton Region and the Town of Milton; WHEREAS CN's position that its proposed truck-rail development falls exclusively under federal jurisdiction, if upheld, would create a regulatory gap that would prevent the Province of Ontario, the Halton Municipalities and Conservation Halton from discharging their statutory responsibilities, and leave CN Rail, a for-profit company, to self-regulate on matters that engage provincial and municipal responsibilities; WHEREAS the Halton Municipalities and Conservation Halton have commenced a Court Application (the "Application") to confirm their legitimate regulatory role in respect of the proposed CN development; and WHEREAS irrespective of the merits of CN's proposed development, CN's interpretation of jurisdiction over this development, if upheld, would be detrimental to all provinces and municipalities that contain existing or proposed developments that engage matters of federal, provincial and municipal regulatory interest. NOW THEREFORE BE IT RESOLVED: 1. THAT Regional Council endorse the principles that: a. there must be a cooperative approach to all developments that engage federal, provincial and municipal regulatory matters. b. the existence of federal regulation over a development does not preclude and may require provincial and municipal regulation of the proposed development to avoid regulatory gaps. 2. THAT Halton Region calls on the Government of Ontario to join the Court Application of the Halton Municipalities. 3. THAT a copy of this resolution be forwarded to the Honourable Kathleen Wynne, Premier of Ontario; the Honourable Bill Mauro, Minister of Municipal Affairs; the Honourable Yasir Naqvi, Attorney General of Ontario; Halton's Members of Parliament (MPs), Members of Provincial Parliament(MPPs), and Leaders of the Opposition Parties. 4. THAT a copy of the attached resolution be forwarded to the Federation of Canadian Municipalities (FCM), the Association of Municipalities of Ontario (AMO), the Large Urban Municipal Caucus of Ontario (LUMCO), the Mayors and Regional Chairs Caucus of Ontario (MARCO), the Rural Ontario Municipal Association (ROMA), the Northwestern Ontario Municipal Association (NOMA), Federation of Northern Ontario Municipalities (FNOM), the Conservation Authority of Ontario, and to all Ontario municipalities for their endorsement. As per the above resolution, please accept this correspondence and attached resolution for your information and consideration. If you have any questions please contact me at extension 7110 or the e-mail address below. Sincerely, r Graham Milne Regional Clerk graham.milne@halton.ca Resolution for Endorsement by Other Municipalities WHEREAS under the Municipal Act, Ontario municipalities have the authority and responsibility to advance and protect the "economic, social and environmental well- being of the municipality" and the "health, safety and well-being of persons"; WHEREAS the Provincial Government has designated Ontario municipalities to have responsibility to establish official plans that meet or exceed provincial standards for managing and directing physical change and effects on the social, economic, built and natural environment; WHEREAS CN Rail has declared that the Province of Ontario and the Halton Municipalities (the City of Burlington, the Town of Halton Hills, the Town of Milton and the Town of Oakville) and Conservation Halton have no regulatory role whatsoever with respect to a proposed truck/rail development that will have a direct impact on the economic, social and environmental well-being of the municipality and health, safety and well-being of residents; WHEREAS the Halton Municipalities and Conservation Halton recognize that railways are a matter of federal jurisdiction, but assert that truck-rail developments have non-rail aspects that engage multiple areas of provincial and municipal government regulatory responsibility; WHEREAS the Halton Municipalities and Conservation Halton have commenced a Court Application to confirm their legitimate regulatory role in respect of the CN development; WHEREAS CN's position that its proposed truck-rail development falls exclusively under federal jurisdiction, if upheld, would create a regulatory gap that would prevent the Province of Ontario, the Halton Municipalities and Conservation Halton from discharging their statutory responsibilities, and leave CN Rail, a for-profit company, to self-regulate on matters that engage provincial and municipal responsibilities; and WHEREAS irrespective of the merits of CN's proposed development, CN's interpretation of jurisdiction over this development, if upheld, would be detrimental to all provinces and municipalities that contain existing or proposed developments that engage matters of federal, provincial and municipal regulatory interest; NOW THEREFORE BE IT RESOLVED: 1. THAT the [insert municipality name] endorse the principles that: a. there must be a cooperative approach to all developments that engage federal, provincial and municipal regulatory matters. b. the existence of federal regulation over a development does not preclude and may require provincial and municipal regulation of the proposed development to avoid regulatory gaps. 2. THAT the [insert municipality name] calls on the Government of Ontario to join the court Application of the Halton Municipalities. .o. Ontario LEGISLATIVE ASSEMBLY ERNIE HARDEMAN, M.P.P. Queen's Park Office: Constituency Office: Oxford E C E I \/ E Room 413,Legislative Bldg. 12 Perry Street March 26, 2018 ECEIVToronto,Ontario Woodstock,Ontario M7A 1A8 N4S 3C2 Paul Ens APR "i 2018 Tel.(416)325-1239 Tel.(519)537-5222 Fax(416)325-1259 Fax(519)537-3577 Municipality of Bayham 9344 Plank Rd, Box 160 MUNICIPALITY BAYHAI i Straffordville, ON NOJ 1Y0 Dear Mayor Ens, I am writing to let you know that I recently introduced a private members' bill which would give municipalities the authority to decide whether or not they would be willing tc receive a landfill. I have enclosed a copy for your information and comments. I believe municipalities should have a say in the location of something that would have such a lasting impact on their community. As you know, today municipal governments can decide where a Tim Hortons should go, but they can't decide where something as significant as a landfill should go. That doesn't make sense. Currently, only the Ministry of the Environment approves a new landfill, but Bill 16, Respecting Municipal Authority Over Landfilling Sites, would ensure that waste companies are required to have approval from the municipality as well before they can move forward with the landfill placement. I know that this authority has been requested by a number of municipalities. The Mayor of Ingersoll requested this legislative change during a committee hearing on Bill 139 last fall at Queen's Park. Since then, nearly 30 municipalities have passed resolutions of support and another 150 municipal leaders have signed petitions to demand this right. I would appreciate hearing your comments on the bill and any support you can offer. For your convenience I have enclosed a sample resolution of support. Thank you for your consideration. As always please feel free to contact me if I can be of assistance. Sin ely, Ernie Hardeman, MPP Oxford Draft resolution MUNICIPALITIES CALL ON PROVINCE FOR "RIGHT TO APPROVE" LANDFILL DEVELOPMENTS WHEREAS municipal governments in Ontario do not have the right to approve landfill projects in their communities, but have authority for making decisions on all other types of development; AND WHEREAS this out-dated policy allows private landfill operators to consult with local residents and municipal Councils, but essentially ignore them; AND WHEREAS municipalities already have exclusive rights for approving casinos and nuclear waste facilities within their communities, AND FURTHER that the province has recognized the value of municipal approval for the siting of power generation facilities; AND WHEREAS the recent report from Ontario's Environmental Commissioner has found that Ontario has a garbage problem, particularly from Industrial, Commercial and Institutional (ICI) waste generated within the City of Toronto, where diversion rates are as low as 15%; AND WHEREAS municipalities across Ontario are quietly being identified and targeted as potential landfill sites; AND WHEREAS municipalities should be considered experts in waste management, as they are responsible for this within their own communities, and often have decades' worth of in-house expertise in managing waste, recycling, and diversion programs; AND WHEREAS municipalities should have the right to approve or reject these projects, and assess whether the potential economic benefits are of sufficient value to offset any negative impacts and environmental concerns; THEREFORE BE IT RESOLVED THAT the [INSERT NAME OF MUNICIPALITY] supports Bill 16, Respecting Municipal Authority Over Landfilling Sites Act introduced by MPP Ernie Hardeman and calls upon the Government of Ontario, and all political parties, to formally grant municipalities the authority to approve landfill projects in or adjacent to their communities AND FURTHER THAT the [INSERT NAME OF MUNICIPALITY] send copies of this resolution to MPP Ernie Hardeman and all municipalities. 04/12/2018 ,-*XYHAL/14 °P*AP-:,1' 1116,ECNi,„41Ppo - IrTUnity MUNICIPALITY OF BAYHAM TEMPORARY ROAD CLOSURE Tunnel Line From Godby Road to Elgin County Road 55 Fffprtivp• 8:00 AM, April 23, 2018 FstimatPri RP-nppning• 8:00 AM, May 14, 2018 Tunnel Line Bridge will not be passable for Emergency Vehicles Reason: Tunnel Line Bridge Capital Project Properties on Tunnel Line east of Tunnel Line Bridge will have continued access on Tunnel Line from Elgin County Road 55 Detour Route: Elgin County Road 55 to Glen Erie Line For further information, contact: Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 E: bayhamgbayhanixinza www hayham nn ra I ELGIN MAPPING Tunnel Line BridgeHIPPIP1117.. . ' ::, a r° 5950 _ i. o a Legend ca ., • _ 0 • E911 . or ^r^ Lagoons Local 4 _ • Arterial .�, _ i . ailit4 — Highways , . World Street Map • -. Tunnel Lime Bridge 5 71481 - 575 ti • lif 57532 57565 — ._.7604 751 57629 1: 6,659 Notes L . _. .0.3 0 0.17 0.3 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I p pP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION X ____________ , A„........,... 4,drippw.... 1P REPORT op 445' CAO - -rtunity is-IL TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: April 19, 2018 REPORT: CAO-39/18 SUBJECT: PORT BURWELL FAMILY RESIDENCES BACKGROUND: On March 1, 2012 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-029, the Waste Collection and Recycling By-law. By-law No. 2012-029 was repealed by By-law No. 2017-021. On March 2, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-021, the Recycling, Waste Collection, Refuse and Debris By-law. By-law No. 2017- 021 sets the value of Bayham Garbage Tags at $2/tag. By-law 2017-021 provides each residential and multi-residential property with 52 tags annually. Through Agreement No. 0185-08, as authorized by By-law No. 2012-041, Norfolk Disposal provides curbside recycling and garbage collection to residential and multi residential properties within the Municipality of Bayham. DISCUSSION On March 28, 2018 representatives from the Port Burwell Family Residences Board of Directors contacted the Municipality to discuss waste collection services and the situation pertaining to the provision of Bayham Garbage Tags for the Port Burwell Family Residences. Since 1999 a number of changes, tests and issues as a result of waste management and collection activities, provided by the Municipality of Bayham, at the Port Burwell Family Residences, have occurred. These changes, tests and issues occurred as a result of the unique site characteristics at the Port Burwell Family Residences including the following: • Norfolk Disposal cannot enter the subject property due to access route design and size. • As a result all garbage was piled at the entrance to the Port Burwell Family Residences for Norfolk Disposal to pick up. o This creates issues when garbage does not have Bayham Garbage Tags as allocation to a specific residence cannot be objectively determined. This impedes and eliminates typical enforcement mechanisms. o This resulted in waste/littering complaints and enforcement efforts for the Municipality. o The waste collected from the Port Burwell Family Residences was essentially a full load which resulted in a route for Norfolk Disposal specifically for the Port Burwell Family Residences. In September 2016 the Port Burwell Family Residences privately contracted Norfolk Disposal to deliver an 8 yard front end bin for garbage collection. Norfolk Disposal collects the bin twice weekly at the expense of Port Burwell Family Residences. This has rectified a number of the above noted municipal concerns. For example the Municipality has not had to deal with issues pertaining to waste at the subject property through the Service Request Process or from Norfolk Disposal. To ensure continued equitable treatment of the multi-residential properties at the Port Burwell Family Residences and to avoid return of the above noted municipal concerns, staff and the Port Burwell Family Residences Board of Management propose a Bayham Garbage Tag Allocation Agreement. Instead of Bayham Garbage Tags being provided annually to the Port Burwell Family Residences, the Municipality would provide an annual payment to the Port Burwell Family Residence in the monetary amount of the annual Bayham Garbage Tag allocation. The proposed Bayham Garbage Tag Allocation Agreement in 2018 would be $3,744.00 (36 units x 52 weeks x $2/tag). The proposed arrangement provides benefits to both parties. For the Municipality, improved Datacall score, reduction in enforcement costs and avoidance of Norfolk Disposal collection costs. For the Port Burwell Family Residences the proposal ensures continued equitable treatment and efficient waste management services. RECOMMENDATION 1. THAT Report CAO-39/18 re Port Burwell Family Residences be received for information; 2. AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Bayham Garbage Tag Allocation Agreement with Port Burwell Family Residences for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk ''OX-Y__ _ _____ iii i r illipiofr4+1A•=4•4•,;z, wilHom. wo,,,,iii., REPORT op 445',� CAO portuni.ty islL TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: April 19, 2018 REPORT: CAO-40/18 SUBJECT: LASERFICHE — TREASURY DEPARTMENT BACKGROUND: In 2014 Elgin County deployed an internally developed Accounts Payable Workflow to automate and integrate the accounts payable functions with Laserfiche and existing accounting software. As a result of this workflow design Elgin County was recognized internationally as a winner of the 2014 Laserfiche Run Smarter Awards. As noted within the award press release 'the labour savings from automating the accounts payable process alone has resulted in a near full return on the County's Laserfiche investment'. The Township of Malahide has also developed and successfully implemented a Laserfiche Accounts Payable Workflow which utilizes the same financial software as the Municipality of Bayham. In contrast to the Township of Malahide workflow, the `front-end' of the County workflow is more highly automated and utilizes `pattern matching' to initially assign invoices to respective departments and staff versus the same being completed manually. DISCUSSION On September 7, 2017 the Municipality of Bayham was recognized as the recipient of the 2017 E.A. Danby Award for Municipal Administration for its Digital Knowledge Management Strategy — Small, Rural Municipal Administrative Modernization & Innovation. The E.A. Danby Award is awarded annually by AMCTO to recognize and honour municipalities that have demonstrated outstanding achievement through innovation with respect to municipal management activities or practices implemented for the purpose of delivering improved municipal programs and services. The success which led to Bayham receiving the E.A. Danby Award was built from dedicated staff open to innovation utilizing Laserfiche as a backbone administrative software. Utilizing the expertise of the Elgin County Information Technology Department staff propose to apply Working Capital Funds to design and implement a Municipality of Bayham Accounts Payable Workflow that is a hybrid of the County of Elgin and Township of Malahide Workflow. When fully tested, troubleshot and implemented the Accounts Payable Workflow will provide an opportunity to reallocate staff resources to more demanding tasks, streamline the yearend audit, streamline grant reporting and generally allow for more efficient lookup, coding and processing of accounts payable invoices by all staff. Additionally, staff propose to implement the service option of the delivery of tax and utility bills via email. Keystone, the municipal financial software, provides the ability to deliver bills via email. The Township of Malahide utilizes the same financial software and has had success in implementing the email delivery service option. When mortgage companies are removed from the annual mail-outs the Municipality has approximately 2,200 accounts. Each account would on average receive 8 mail-outs a year. Each mail-out has a cost of approximately $1/mail-out (postage, envelope, paper, staff time). Staff would plan to have the required application and consent forms in place prior to the fall newsletter to commence providing the option to persons to utilize billing via email services in the fall of 2018. RECOMMENDATION 1. THAT Report CAO-40/18 re Laserfiche—Treasury Department bereceived for information; 2. AND THAT Council direct staff to utilize Working Capital funds to an upset limit of $10,000 to design and implement Laserfiche—Treasury Department automated process enhancements as outlined within Report CAO-40/18. Respectfully Submitted by: Paul Shipway CAOICIerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z674-2018 LIGHTHOUSE GOSPEL CHURCH BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 24.10.1 Exception — Institutional (I) Zone by adding the following clauses: 24.10.4.1 Defined Area 1-4 as shown on Schedule "I": Port Burwell to this By-law. 24.10.4.2 Permitted Uses Private School in addition to uses permitted in the Institutional Zone. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "1" Port Burwell by changing the zoning symbol on the lands from Institutional (I) Zone to Site-specific Institutional (1-4) Zone, which lands are outlined in heavy solid lines and marked 1-4 on Schedule "1" to this By-law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS_ DAY OF 2018. READ A THIRD TIME AND FINALLY PASSED THIS_ DAY OF 2018. MAYOR CLERK '*''.."*"...,,..,....................:""'s."..,,....................... SEE SCHEDULE A-MAP No.14 ti O SEE SCHEDULE A-MAP No.13 �.� \\ al .,`IJ Y� / • /�^ / _ --//-,,A, i L. a� _ 7 I T --` c:, r. tip; \i7 ✓r ,„:,,,,,,,,v,..,:\._,,,,,,,, -s,�' `' I-4 r1 i f ti "L78RYF ST / 1 I_ _- i T V LI ul,�' Il iI I SEE INSET MAPS j v (, 1y F „ I ! 1 `1 1I � r 1 Lei L L -- - - - �I �- �'" �.L INSET MAP 1 _ .-- -- - , 1 — -.- ........ _._. -� HAIVPAHST- � ~�� ..` i 11 1 J 1- I _:�" "�.� w�.-.^� I 1 J ` ( 0,21711.10:0sz I //T -\,,,,,, ��/ i;i�a ��� A � -, I ! 1 � i�� \ .q I 71 JI 1 � 1 :t.I I .4 � '1 .'_ — 1 ��- WLINGTONST L [FH yy I; 1 � _, 1 j 1 IIli a� _.i� r 1!------1;,,,,____ ___,___,H �i -, �1 1X71 I { 1 FTh,1 A This is Schedule '1"to By-law x. 1Li J a 1 f ' Ii-------1 I ;,?� I t4_---� I \ No. 2674-2Q18, passed the w �_� r �`l I �' day of ,2018 1 r� � gi ` p'' , / �I Mayor Clerk MUNICIPALITY OF BAYHAM Legend A. SCHEDULE I Q ZBLA NORTH PORT BURWELL ( m LPRCA Regulation Limit 0 100 200 400 Metres ZONING BY-LAW 2456-2003 CONSOLIDATED MARCH 17,2017 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z675-2018 WOUTERS BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 7.13 Exception — Rural Residential (RR) Zone by adding the following clauses: 7.13.35.1 Defined Area RR-35 as shown on Schedule "A" Map No. 10 to this By-law. 7.13.35.2 Permitted Uses A seasonal home-based canoe and kayak rental business, as a site- specific home occupation operating May to October from the existing 166 m2 (1,792 ft2) accessory building, in addition to uses permitted in the Rural Residential Zone. 7.13.35.6 Prohibited Uses Parking for clients shall not be permitted closer than 15.0 m (49 feet) to the front property line. 7.13.35.3 Supplemental Regulations Maximum number of employees two (2), one of which resides in the dwelling. The number of client groups on the site at one time shall be a maximum of five (5). 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 10 by changing the zoning symbol on the lands from Rural Residential (RR) and Agriculture (A1) Zone to site-specific Rural Residential (RR-35) Zone, which lands are outlined in heavy solid lines and marked RR-35 on Schedule "A" Map No. 10 to this By-law, which schedule is attached to and forms part of this By-law. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME AND SECOND TIME THIS 19th DAY OF APRIL 2018. READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL 2018. MAYOR CLERK I; 1, t: ''li SEE SCHEDULE A-MAP No.7 r _ LOT 3 _ LOT 4" titi I -. LOT:7. cx� �� �����;� RR-33 SEE SOHEDULE,G _ -., r _ _ , ,LOT 7 i i :' MAPCALTON- t r �.>' ,r �m, + ,:‘ I� I r i� Lor 9, , _ _ _ w' r p r i C] fLOTS i tai ,_ _ LL f 6 ,.' yr i W L�O�7 .I ✓ w I'� ,:.1, ' la` c �: o (I, g This is Schedule"A"to By-law °"'°>>c,1. No.Z675-2018, passed the ai'tiz day of ,2018 SEE SCHEDULE A-MAP No.13 ""m Mayor Clerk MUNICIPALITY OF BAYHAM Legend SCHEDULE A Q ZBLA N- MAP No.10 1 LPRCA Regulation Limit 0 200 400 600 ZONING BY-LAW Z456-2003 CONSOLIDATED MARCH 17,2017 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-052 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FROESE EXCAVATING FOR THE PROVISION OF DRAINAGE WORKS FOR THE CORINTH MUNICIPAL DRAIN — BRANCH 'C' IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Corinth Municipal Drain — Branch 'C' based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with Froese Excavating for construction of the Corinth Municipal Drain — Branch 'C' in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Froese Excavating for construction of the Corinth Municipal Drain — Branch 'C' in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL, 2018 . Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-053 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND PORT BURWELL FAMILY RESIDENCES WHEREAS Municipality of Bayham By-law No. 2017-021 allocates Bayham Garbage Tags to properties within the Municipality of Bayham; AND WHEREAS site characteristics of the Port Burwell Family Residences prohibits efficient collection of waste by the Municipal Waste Collection Contractor and the use of Bayham Garbage Tags at the Port Burwell Family Residences; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Port Burwell Family Residences to ensure the equitable distribution of benefit provided by Bayham Garbage Tags; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Port Burwell Family Residences and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-054 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND FIELD & FLOCK FARMS LTD. WHEREAS Field & Flock Farms Ltd. erroneously cut down trees and bushes within the municipal right-of-way while conducting tree removal activities on private lands abutting Csinos Road and Clarke Road; AND WHEREAS Field & Flock Farms Ltd. has proposed to rectify this issue by removing the remaining stumps created within the municipal right-of-way at its sole responsibility and expense; AND WHEREAS Field & Flock Farms Ltd. has additionally proposed to plant approximately one hundred trees abutting ravine areas on a parcel of land on Glen Erie Line to prevent erosion; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Field & Flock Farms Ltd. for all labour and equipment required to clean up and remove stumps erroneously cut on municipal property in select areas; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Field & Flock Farms Ltd. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL 2018. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2018-055 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD APRIL 19, 2018 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held April 19, 2018 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF APRIL, 2018. MAYOR CLERK