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Home My WebLink AboutMarch 15, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 15, 2018 7:00 p.m. 8:00 p.m. - Public Meeting - Corinth Drain Branch 'C' PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Item 12-F - By-Law No. 2018-033 4. ANNOUNCEMENTS A. Councillor Ketchabaw announced the Elgin Federation of Agriculture Solar Project Policy and Pie Meeting to be held March 21, 2018 from 2:00 p.m. -4:00 p.m.at the Lawrence Station Community Hall. B. Councillor Ketchabaw announced the SCOR EDC annual general meeting to be held in Tillsonburg March 29, 2018 from 9:30 a.m. - 12:30 p.m. with guest speakers Tyler Whale, Ontario Agri-Food Technologies President and Keith Curry Ontario Federation of Agriculture President. 2018 Council Minutes March 15, 2018 5. DELEGATIONS A. 7:05 p.m. —Vienna Lioness re Request for Hot Water Heater Booster Kate Kent, Vienna Lioness President presented to Council concerns regarding the availability of hot water during functions at the Vienna Community Centre, specifically during the annual turkey supper event. The Lioness requested Council consider a booster for the hot water heater. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Vienna Lioness Request for Hot Water Heater Booster be referred to staff to report back to Council. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 1, 2018 B. Public Meeting held March 1, 2018 re Alward Street Drain C. Court of Revision held March 1, 2018 re Fernley Drain Improvements Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held March 1, 2018, Public Meeting re Alward Street Drain held March 1, 2018 and Court of Revision re Fernley Drain Improvements held March 1, 2018 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2018 Council Minutes March 15, 2018 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Intent to pass an amending by-law to remove a holding symbol re B. Reddekopp and G. Heide B. Notice of Public Meeting re Corinth Drain Branch 'C' Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the correspondence item 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-18/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Subdivision Agreement (Alward Street Development) and Rezoning to Remove the Holding Provisions (h2) — B. Reddekopp/G. Heide Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Staff Report DS-18/18 regarding the Reddekopp/Heide Subdivision Agreement and Rezoning for the Removal of a Holding Symbol be received; AND THAT By-law 2018-034, being a by-law authorizing the signing of a subdivision agreement between Gerhard Heide and Bernhard Reddekopp and The Corporation of the Municipality of Bayham, be presented to Council for enactment; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Bernhard Reddekopp and Gerhard Heide described as Concession STR Part of Lots 125 & 126, being Parts 1, 2, 5, 6 &7 of Registered Plan 11 R9370 located within the village of Straffordville as shown on Schedule "F" by removing the holding symbol (h2); AND THAT Zoning By-law Z673-2018 be presented to Council for enactment. CARRIED B. Report DS-19/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Alward Street Drain Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-19/18 regarding the Alward Street Drain be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #217145 dated January 19, 2018 and revised on March 5,2018 for the Alward Street Drain, 2018 Council Minutes March 15, 2018 as prepared by Spriet Associates, and filed with the Clerk on March 6, 2018; AND THAT Council set a date for the Public Meeting to he held on April 5, 2018 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works in accordance with the Drainage Act. CARRIED C. Report DS-20/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Fernley Drain Improvements Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report DS-20/18 regarding the Fernley Drain Improvements be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #216088 dated January 3, 2018 and revised on March 5, 2018 for the Fernley Drain Improvements, as prepared by Spriet Associates, and filed with the Clerk on March 8, 2018; AND THAT Council set a date for the Public Meeting to he held on April 5, 2018 at 7:45 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Board of Directors minutes of meeting held February 7, 2018 B. County of Renfrew re Proposed Amendments to the Endangered Species Act, 2007 C. Ministry of Municipal Affairs and Ministry of the Attorney General re Proclamation of the Building Better Communities and Conserving Watersheds Act, 2017 changes to the land use planning and appeal system D. Ministry of Municipal Affairs re Planning Act Regulations related to the Building Better Communities and Conserving Watersheds Act, 2017 E. Sylvia Jones, MPP re Asset Management Plans Requirements F. Elgin County re 2018 Budget 2018 Council Minutes March 15, 2018 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the correspondence item 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-23/18 by Paul Shipway, CAO I Clerk re RFQ 18-03 Supply & Install Gutter Clean by Alu Rex Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-23/18 re RFQ 18-03 Supply & Install Gutter Clean by Alu Rex be received for information; AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Franklin Construction for the supply and installation of Gutter Clean by Alu Rex for Council consideration. CARRIED B. Report CAO-24/18 by Paul Shipway, CAO I Clerk re 2018 Autoform Sidewalk Works Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-24/18 re Autoform Sidewalk Works be received for information. CARRIED C. Report CAO-25/18 by Paul Shipway, CAO I Clerk re Ontario Regulation 493/17 — Food Premises Regulation Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-25/18, as amended, re Ontario Regulation 493/17 — Food Premises Regulation be received for information; AND THAT staff be directed to amend the Community Centre Rental Agreement to incorporate the requirements of Ontario Regulation 493/17; AND THAT staff be directed to send correspondence to the Elgin St. Thomas Health Unit and MPP Yurek outlining concerns with the requirements of Ontario Regulation 493/17. CARRIED 2018 Council Minutes March 15, 2018 12. BY-LAWS A. By-Law No. Z673-2018 Being a by-law to further amend By-Law No. Z456-2003 — Reddekopp and Heide (This by-law follows the recommendation in Report DS-18/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of March 15, 2018) B. By-Law No. 2018-034 Being a by-law to authorize the execution of a subdivision agreement between Gerhard Heide and Bernhard Reddekopp and The Corporation of the Municipality of Bayham, to provide for the development of a subdivision plan, known as The Alward St. Subdivision, Village of Straffordville, Municipality of Bayham (This by-law follows the recommendation in Report DS-18/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of March 15, 2018) C. By-Law No. 2018-035 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Franklin Construction for the supply and installation of Gutter Clean by Alu Rex at various locations within the Municipality of Bayham (This by-law follows the recommendation in Report CAO-23/18 by Paul Shipway, CAO I Clerk during the regular meeting of March 15, 2018) D. By-Law No. 2018-036 Being a by-law for prescribing standards for the maintenance and occupancy of property within the Municipality of Bayham (This by-law follows the recommendation in Report CAO-09/18 by Paul Shipway CAO I Clerk during the regular meeting of March 1, 2018) E. By-Law No. 2018-037 Being a by-law to provide for the maintenance of land in a clean and clear condition (This by-law follows the recommendation in Report CAO-09/18 by Paul Shipway, CAO I Clerk during the regular meeting of March 1, 2018) F. By-Law 2018-033 Being a provisional by-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Corinth Municipal Drain Branch 'C' (This by-law follows the recommendation in Report DS-XX/18 by Bill Knifton during the public meeting of March 15, 2018) Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Law No. Z673-2018, No. 2018-034, No. 2018-035, No. 2018-036 and No. 2018- 037 be read a first, second and third time and finally passed CARRIED Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Provisional By-Law No. 2018-033 be read a first and second time only; CARRIED 2018 Council Minutes March 15, 2018 13. UNFINISHED BUSINESS 14. OTHER BUSINESS Council recessed for a short break at 7:52 p.m. and reconvened at 8:00 p.m. 14.1 In Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:08 p.m. to discuss: • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; • the security of the property of the municipality or local board. CARRIED A. Confidential Report regarding a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (Use Agreements) B. Confidential Report regarding the security of the property of the municipality or local board (Lakeshore Line) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera" session at 8:45 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2018-038 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Confirming By-Law No. 2018-038 be a first, second and third time and finally passed CARRIED 2018 Council Minutes March 15, 2018 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:46 p.m. CARRIED MAY R r ��