HomeMy WebLinkAboutMarch 01, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING DRAFT MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, March 1, 2018
7:00 p.m.
7:45 p.m. — Public Meeting —Alward Street Drain
8:00 p.m. — Court of Revision Fernley Municipal Drain
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
a) Item 14a— Other Business—verbal request of the Elgin St. Thomas Public Health to
hold a Food Handler Certification Course at the Straffordville Community Centre in the
Municipality of Bayham.
4. ANNOUNCEMENTS
a) Mayor Ens, on behalf of Council thanked the community for its efforts during the recent
flood event. Mayor Ens also thanked Tillsonburg Walmart for donating blankets and
sleeping bags utilized in the evacuation centre during the flood event. Councillor Casier
echoed the comments of Mayor Ens and also thanked LPRCA staff for their expertise
and information during the flood event.
b) Mayor Ens announced that during daytime_hours on Monday March 5, 2018 a Provincial
Disaster Assessment Team (PDAT) will be in the Municipality of Bayham to visit flooded
principle residences to assess flood damage from the flood event of February 21, 2018.
Municipal staff will accompany the PDAT as they assess principle residences and
businesses impacted by the flood event in Vienna. On the day of the assessment, PDAT
members will knock on doors, explain the purpose of their visit, and ask permission to
2018 Council Minutes March 1, 2018
speak with residents and enter their homes to assess damage. The attendance of the
PDAT is strictly to gather further information about the flood event and is not a
commitment that the Provincial Disaster Assistance Program will be activated_
5. DELEGATIONS
A. 7:05 p.m. —William Pol, Consulting Planner IBI Group Inc. regarding the Bayham 2017 —
2018 Official Plan Review— Progress Report
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the delegation of William Pol, Consulting Planner IBI Group Inc. regarding the
Bayham 2017 —2018 Official Plan Review— Progress Report be received for information;
AND THAT the Official Plan 5 Year Review draft amendments, including revisions, be
accepted for circulation to the public and planning agencies.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held February 15, 2018
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the minutes of the Regular Meeting held February 15, 2018 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report FR-01/18 by Randy White, Fire Chief I By-law Officer re Fire Protection &
Prevention Act— Draft Regulations
2018 Council Minutes March 1, 2018
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report FR-01/18 re Fire Protection & Prevention Act- Draft Regulations be received
for information;
AND THAT Council direct staff to submit comment to the Ministry of Community Safety &
Correctional Services as outlined within Report FR-01/18, as amended.
CARRIED
B. Report FR-02/18 by Randy White, Fire Chief I By-law Officer re 2017 Annual Fire Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report FR-02/18 re 2017 Annual Fire Report be received for information.
CARRIED
C. Report FR-03-18 by Randy White, Fire Chief I By-law Officer re Water Rescue Craft
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report FR-03/18 re Water Rescue Craft be deferred until the completion of collective
agreement negotiations.
CARRIED
10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Committee of Adjustment Decision re Rudolph and Nancy Thiessen
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT the correspondence item 10.1.1-A be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-15/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re
Corinth Drain - Branch C
2018 Council Minutes March 1, 2018
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-15/18 regarding the Corinth Drain — Branch C be received for information;
AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report
#217253 dated February 15, 2018 for the Corinth Drain — Branch C, as prepared by Spriet
Associates, and filed with the Clerk on February 16, 2018;
AND THAT Council set a date for the Public Meeting to he held on March 15, 2018 at 8:00
pm to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all
persons assessed to this drainage works in accordance with the Drainage Act.
CARRIED
B. Report DS-16/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re
Petition for Drainage
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from Magda Donck;
THAT Report DS-16/18 regarding the petition for drainage and for drainage improvement be
received;
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates, Engineers, to prepare a report on the proposed drainage area pursuant to
Section 5 and Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. New Horizons for Seniors Program —Ontario re Decision Letter Straffordville Community
Hub Improvements
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the correspondence item 11.1.1-A be received for information.
CARRIED
2018 Council Minutes March 1, 2018
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-09/18 by Paul Shipway, CAO I Clerk re Property Standards By-law— Lot
Maintenance By-law
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-09/18 re Property Standards By-law— Lot Maintenance By-law be
received for information;
AND THAT Council direct staff to bring forward a Property Standards By-law and a Lot
Maintenance By-law for Council consideration.
CARRIED
B. Report CAO-10/18 by Paul Shipway, CAO I Clerk re RFQ 18-01 Supply & Installation of
Utility Corridor Fencing
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Report CAO-10/18 re RFQ 18-01 Supply & Installation of Utility Corridor Fencing be
received for information;
AND THAT pending approval from the Otter Valley Corridor Board of Management, staff be
directed to bring forward a by-law to enter into an Agreement with Verdant for the Supply &
Installation of Utility Corridor Fencing for Council consideration.
CARRIED
C. Report CAO-11/18 by Paul Shipway, CAO I Clerk re RFQ 18-02 Supply & Install of Fencing
at Richmond Community Park
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-11/18 re RFQ 18-02 Supply & Install of Fencing at Richmond
Community Park be received for information;
AND THAT Council direct staff to bring forward a by-law to enter into an Agreement with
Franklin Construction in the amount of$15,140.96 + HST for the Supply & Install of
Fencing at Richmond Community Park for Council consideration.
CARRIED
D. Report CAO-12/18 by Paul Shipway, CAO I Clerk re RFT 18-01 Pavement Marking
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-12/18 re RFT 18-01 Pavement Marking be received for information;
2018 Council Minutes March 1, 2018
AND THAT Council direct staff to bring forward a by-law to enter into an Agreement with
Mobil Services Inc. for the provision of pavement marking services for Council
consideration.
CARRIED
E. Report CAO-13/18 by Paul Shipway, CAO I Clerk re RFT 18-02 Port Burwell Library
Accessible Ramp
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report CAO-13/18 re RFT 18-02 Port Burwell Library Accessible Ramp be received
for information;
AND THAT Council direct staff to bring forward a by-law to enter into an Agreement with
Franklin Construction in the amount of$12,068.75 + HST for the construction of the Port
Burwell Library Accessible Ramp for Council consideration.
CARRIED
F. Report CAO-21/18 by Paul Shipway, CAO I Clerk re Restricted Acts After Nomination Day
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-21/18 re Restricted Acts after Nomination Day be received for
information.
CARRIED
G. Report CAO-22/18 by Paul Shipway, CAO I Clerk re Curbside Waste Audit- Results
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-22/18 re Curbside Waste Audit - Results be received for information.
CARRIED
12. BY-LAWS
A. By-Law No. 2018-026 Being a Provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Alward Municipal Drain
(This by-law follows the recommendation in Report DS-14/18 by Bill Knifton, Chief Building
Official I Drainage Superintendent during the public meeting of March 1, 2018)
First and Second Reading Only
C. By-Law No. 2018-027 Being a by-law to amend By-Laws No. 2014-099 and No. 2014-
100, being by-laws to establish water rates and water charges and sewer rates and sewer
surcharge
2018 Council Minutes March 1, 2018
D. By-Law No. 2018-028 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Verdant for the supply and installation of utility
corridor fencing and gates at various locations within the Municipality of Bayham on the
Utility Corridor (This by-law follows the recommendation in Report CAO-10/18 by Paul
Shipway, CAO I Clerk during the regular meeting of March 1, 2018)
E. By-Law No. 2018-029 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Franklin Construction for the supply and
installation of fencing and gate at Richmond Community Park, Municipality of Bayham (This
by-law follows the recommendation in Report CAO-11/18 by Paul Shipway, CAO I Clerk
during the regular meeting of March 1, 2018)
F. By-Law No. 2018-030 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Mobil Services Inc. for pavement marking
services at various locations within the Municipality of Bayham (This by-law follows the
recommendation in Report CAO-12/18 by Paul Shipway, CAO I Clerk during the regular
meeting of March 1, 2018)
G. By-Law No. 2018-031 Being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Franklin Construction for the reconstruction of the
Port Burwell Library Accessible Ramp, Municipality of Bayham (This by-law follows the
recommendation in Report CAO-13/18 by Paul Shipway, CAO I Clerk during the regular
meeting of March 1, 2018)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Provisional By-Law No. 2018-026 be received for information;
AND THAT By-Law No. 2018-027, No. 2018-028, No. 2018-029, No. 2018-030 and No.
2018-031 be read a first, second and third time and finally passed
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
a) Request of the Elgin St. Thomas Public Health to hold a Food Handler Certification
Course at the Straffordville Community Centre in the Municipality of Bayham.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council of the Corporation of the Municipality of Bayham support the Elgin St.
Thomas Public Health to hold a Food Handler Certification Course at the Straffordville
Community Centre with rental fees waived.
CARRIED
2018 Council Minutes March 1, 2018
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law No. 2018-032 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Confirming By-Law No. 2018-032 be a first, second and third time and finally passed
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 9:35 p.m.
CARRIED
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