HomeMy WebLinkAbout03/08/2018 - Otter Valley Board of Management OTTER VALLEY UTILITY CORRIDOR & TRAIL
BOARD OF MANAGEMENT
MINUTES
March 8, 2018
9:30 AM
56169 Heritage Line, Straffordville, ON
Trackless Lounge
Attendees
Deputy Mayor David Beres (Tillsonburg)
Councillor Ed Ketchabaw (Bayham) - Chair
Councillor Jim Hayes (Tillsonburg)
Councillor Wayne Casier (Bayham)
Regrets
Mayor Paul Ens (Bayham)
Mayor Stephen Molnar (Tillsonburg)
Paul Shipway, CAO (Bayham)
David Calder, CAO (Tillsonburg)
Staff
Rick Cox Director of Recreation, Culture & Parks (Tillsonburg)
Brenda Gibbons, Deputy Clerk (Bayham)
ORDER OF BUSINESS
1. Call to Order
Bayham Councillor Ketchabaw called the meeting to order at 9:30 AM.
2. Disclosures of Pecuniary Interest
There were no disclosures of pecuniary interest.
3. Report CAO-10/18 re RFQ 18-01 Supply & Installation of Utility Corridor Fencing
Discussion was held regarding price variance between bidders, number of crossings to
be covered, priority locations and post spacing.
Moved by: Tillsonburg Deputy Mayor Beres
Seconded by: Bayham Councillor Casier
THAT Report CAO-10/18 re RFQ 18-01 Supply & Installation of Utility Corridor Fencing
be received for information;
AND THAT the Otter Valley Utility Corridor Board of Management, direct Bayham staff
to enter into an Agreement with Verdant for the Supply & Installation of Utility Corridor
Fencing for Council consideration.
AND THAT fence posts be spaced at four (4) metres for a cost of$6.50/foot of fence as
per RFQ 18-01.
AND THAT 2018 works be capped at an upset limit of$18,000.
CARRIED
4. Other Business
Rick Cox advised the Bayham Staff Report along with a Tillsonburg report will be
presented to Tillsonburg Council at the March 12, 2018 meeting following which Bayham
CAOICIerk will be advised of the Tillsonburg resolution.
Discussion was held regarding maintenance of fencing.
It was requested that Bayham staff prepare recommendations for location priority as well
as suggestions for maintenance to be discussed at the next meeting.
5. Next Meeting
The next meeting will be at the discretion of Bayham staff.
6. Adjournment
Moved by: Tillsonburg Councillor Hayes
Seconded by: Bayham Councillor Casier
THAT the meeting of the Otter Valley Utility Corridor and Trail Board of Management be
adjourned at 9:57 AM.