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Home My WebLink About03/08/2018 - Otter Valley Board of Management OTTER VALLEY UTILITY CORRIDOR & TRAIL BOARD OF MANAGEMENT AGENDA March 8, 2018 9:30 AM 56169 Heritage Line, Straffordville, ON Council Chambers ORDER OF BUSINESS 1. Call to Order 2. Disclosures of Pecuniary Interest 3. Report CAO-10/18 re RFQ 18-01 Supply & Installation of Utility Corridor Fencing 4. Next Meeting 5. Adjournment REPORT CAO 0l'tunity Is -0 TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: March 1, 2018 REPORT: CAO-10/18 SUBJECT: RFQ 18-01 SUPPLY & INSTALLATION OF UTILITY CORRIDOR FENCING BACKGROUND: On October 10, 2017 correspondence was sent from Ms. Kristi Rockley concerning trespass and fencing along the Otter Valley Utility Corridor. On November 7, 2017 the Otter Valley Utility Corridor Board of Management passed the following resolution: THAT Bayham and Tillsonburg staff be directed to design page wire and steel gate specifications for annual site specific lateral utility corridor fencing construction utilizing annual Corridor Use Agreement allocations, for Board of Management considerations. DISCUSSION RFQ 18-01, a copy of which is attached hereto as Appendix `A', was posted on January 18, 2018 and closed on February 14, 2018. The results of RFQ 18-01 are as follows: Bidder OPSD 971.101 — Page 14 Ft. Farm Gate (6 Bar Wire Highway Fence/Ft. Lockable, Galvanized) Verdant $4.25+HST $800.00+HST Jim Thompson Landscaping $24.25+HST $510.00+HST Simpson's Fence London Ltd. $33.28+HST $789.87+HST Ro al Fence $13.72+HST $2,355.00+HST RECOMMENDATION 1. THAT Report CAO-10/18 re RFQ 18-01 Supply & Installation of Utility Corridor Fencing be received for information; 2. AND THAT pending approval from the Otter Valley Utility Corridor Board of Management, staff be directed to bring forward a by-law to enter into an Agreement with Verdant for the Supply & Installation of Utility Corridor Fencing for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk REQUEST FOR QUOTATION SUPPLY & INSTALLATION OF UTILITY CORRIDOR FENCING & GATES RFQ 18-01 -g,AYHA�? ortunity Is"W ISSUE DATE: Tuesday, January 22, 2018 CLOSING DATE: Wednesday, February 14, 2018 CLOSING TIME: 1 :00 P.M., local time LOCATION: Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON NOJ 1Y0 The Corporation of the Municipality of Bayham Request for Quotation for the Supply and Installation of Utility Corridor Fencing and Gates Instructions to Proponents 1. GENERAL: This Request for Quotation invites qualified service providers to submit quotations to supply and install utility corridor fencing and gates at various locations within the Municipality of Bayham on the Utility Corridor. Submissions shall be submitted on the form provided, sealed in an envelope, which is clearly marked "RFQ 18-01 Supply and Installation of Utility Corridor Fencing and Gates" Submissions will be received at the office of: Paul Shipway, CAOICIerk Municipality of Bayham 56169 Heritage Line, Straffordville, ON NOJ 1Y0 not later than 1:00 p.m. local time, Wednesday, February 14, 2018 Any proposal not necessarily accepted. The proposals will be opened shortly after 1:00 PM on Wednesday, February 14, 2018 at the office of the Municipality of Bayham. 2. RIGHT TO ACCEPT OR REJECT PROPOSALS: Proposals may be invalidated if the forms are not properly or fully completed. Proposals must be on the forms provided. No substitutions will be considered. Acceptance or rejection will be at the sole discretion of the Municipality. 3. PROPONENTS TO INVESTIGATE: It is the responsibility of the proponent to examine and satisfy himself as to the general area of the Municipality and satisfy himself as to all the terms and conditions of the contract documents. 4. INQUIRIES DURING PROPOSALS: The proponent is advised that inquiries regarding the interpretation of the proposal and contract document shall be written and directed to the Municipality of Bayham Office to Steve Adams, Roads Operations Supervisor Email: sadams(a).bayham.on.ca 5. THE OCCUPATIONAL HEALTH AND SAFETY ACT: The successful proponent must ensure compliance with the Occupational Health and Safety Act and indemnify the Municipality of Bayham for any failure to do so. 6. LIABILITY INSURANCE: The successful proponent shall indemnify and save harmless the Municipality of Bayham and the Town of Tillsonburg, from and against all claims, demands, loss, damages, etc. The limit of Liability Insurance shall be a minimum of Two Million dollars ($2,000,000.) in respect of any one accident. The successful proponent shall provide to the Municipality, proof of said insurance prior to the commencement of the contract, and maintain the insurance throughout the duration of the work. 7. LEGISLATIVE REQUIREMENTS: The successful proponent shall comply with all Federal, Provincial, County and Municipal Legislation including, but not limited to environmental, Labour, Occupational Health and Safety, Unemployment Insurance, Workplace Safety & Insurance Board, and Human Rights. The successful proponent shall provide the Municipality with a valid WSIB Certificate. Scope of Work 1. All fencing shall be page wire highway fence in accordance with OPSD 971.101, with the exception that the Gate be as specified with RFQ 18-01. 2. Brush Utility Corridor area where fencing is to be installed as per the direction of the Municipality of Bayham Roads Operations Supervisor. 3. Install new fence and gate across the Utility Corridor, 4. As a general overview the Municipality intends to erect gates and fences on the Utility Corridor at all road crossings north of Tunnel Line to work to prohibit unauthorized motor-vehicle trespass. Payment 1. Payment for construction of fencing shall be on a unit basis as outlined in RFQ 18- 01. 2. The Municipality does not guarantee any volume or work and volume of work is dependent upon budget. The Municipality reserves the right, at its sole discretion, to procure either more or less without altering the contracted price. The Corporation of the Municipality of Bayham Quotation Supply and Install Utility Corridor Fencing & Gates Quotation Summary Item Cost/ft. OPSD 971.101 — Page Wire Highway Fence/Ft $ +HST Item Cost/Gate 14 ft. Farm Gate (6 Bar, $ +HST Lockable, Galvanized) All prices must include supply, delivery and installation. Closinq Date: 1:00 p.m. Wednesday, February 14, 2018 Date: Company Name: Address: Telephone: Fax: Signed: Print: NOTES: 1. Lowest or any proposal not necessarily accepted. F 3.50m brace panel Standard post spacing, Note 1 T Standard post spacing, Note 1 --}--3.50m brace panel Identification plate Brace post Fence fabricWooden or steel line post I Brace post End post Typ Note 2 End post �T Diagonal ( IJE � 305mm E Ground line 3.70m diagonal JE brace wire lc I I i i wooden brace I It__II Typ Il_II TYP U IJ yp U HIGHWAY FENCE IN EARTH, SHALE, LOOSE ROCK, OR FRIABLE ROCK �3.50m brace panel Gate opening 3.50m brace panel walk gate 1.20m, Brace Gatepost farm entrance Identification plate Brace post Typ , 4 90m , Typ post rl :41 1 I I EFT i i Ground line I I I I I I I I u u u u GATE DETAIL NOTES: 1 Standard post spacing shall be 6.Om for wooden post to wooden post and 5.Om for steel post to steel or wooden post. 2 Ratio s steel posts to wooden ONTARIO PROVINCIAL STANDARD DRAWING Nov 2016 Rev 4 sra posts shall be 3:1. No A This OPSD shall be read in FENCE HIGHWAY p conjunction with OPSD 971.103. ' — — — — — — — — — — y S B All dimensions are in millimetres . IN EARTH, SHALE, LOOSE ROCK, OR FRIABLE ROCK — — — — — — — — — — unless otherwise shown. INSTALLATION OPSD 971 . 101