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HomeMy WebLinkAboutMay 21, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA Thursday, May 21, 2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 7:00 p.m. 6:30 p.m. - Committee of Adjustment Page 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 6 - 23 (a) Regular meeting of Council held May 7, 2015 Public meeting of Council held May 7, 2015 (Bergen) Public meeting of Council held May 7, 2015 (New Hope Church) Public meeting of Council held May 7, 2015 (Official Plan Amendment) Special meeting of Council held May 11, 2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1. Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action Page 1 of 166 2015 Regular Council Agenda May 21, 2015 Page 8.2. Reports to Council 9. PHYSICAL SERVICES - EMERGENCY SERVICES 9.1. Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2. Reports to Council 24 - 26 (a) Report FR-05/15 by Randy White, Fire Chief/ By-law Officer re Medical Tiered Response Agreemnt 27 - 28 (b) Report FR-06/15 by Randy White, Fire Chief/By-law Officer re Vessel Based Water Rescue 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 10.1. Correspondence 10.1.1 Receive for Information 29 (a) Committee of Adjustment Certified Notice of Decision (Bechard) 30 (b) Notice of passing of Zoning By-law Z634-2014 (St. Paul's United Church) 31 (c) Notice of Public Meeting re proposed zoning by-law amendment (Sandy Shore farms Ltd.) 10.1.2 Requiring Action 10.2. Reports to Council 32 - 45 (a) Report DS-32/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Official Plan Amendment No. 16 - CIP Policies and Circulation Policies 46 - 65 (b) Report DS-33/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application - New Hope Baptist Church Page 2 of 166 2015 Regular Council Agenda May 21, 2015 Page 66 - 78 (c) Report DS-34/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application - Bergen 11. FINANCE AND ADMINISTRATION 11.1. Correspondence 11.1.1 Receive for Information 79 (a) Notice of Public Meeting re Proposed Community Improvement Plan 80 - 81 (b) Ministry of Transportation re Winter Highway Maintenance 82 (c) Ministry of Citizenship, Immigration and International Trade re Ontario Medal for Good Citizenship 83 - 84 (d) Municipality of Trent Lakes re Demonstrated Need for Aggregates 85 (e) The Corporation of the Municipality of Bayham Health and Safety Policy Statement 86 - 89 (f) Municipality of Bayham Joint Cemetery Board Meeting Minutes draft minutes of meeting held April 7, 2015 90 - 95 (g) Long Point Region Conservation Authority minutes of meeting held April 1, 2015 96 - 97 (h) Museums Bayham minutes of special meeting held May 4, 2015 98 - 101 (i) Museums Bayham minutes of meeting held May 14, 2015 102 (j) Ontario Energy Board Notice to customers of Union Gas 103 (k) Thames Valley District School Board re Speed Limit Reductions in School Zones 104 (I) The Municipality of Central Elgin re Elgin-St. Thomas Municipal Association 11.1.2 Requiring Action 105 (a) Jeff King re Police Service Page 3 of 166 2015 Regular Council Agenda May 21, 2015 Page 11.2. Reports to Council 106 - 142 (a) Report TR-05/15 by Lorne James, Treasurer re 2015 Budget and Levy 143 - 144 (b) Report CAO-26/15 re Peters Court Developer Deposit 145 - 147 (c) Report CAO-27/15 by Paul Shipway, CAO re Municipal Property Surplus - Edison Museum 148 (d) Report CAO-28/15 by Paul Shipway, CAO re Wind Interpretive Centre 12. BY-LAWS 149 - 150 (a) By-Law Z637-2015 Being a By-law to further amend By-law Z456-2003 (Bergen) 151 - 152 (b) By-Law Z638-2015 Being a By-law to further amend By-law Z456-2003 (New Hope Baptist Church) 153 (c) By-Law 2015-057 Being a By-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system (Peters Court) 154 - 160 (d) By-Law 2015-058 Being a By-law to authorize the execution of a development agreement between Wm. Dan & Carolyn Murray and the Municipality of Bayham 161 - 165 (e) By-Law 2015-059 Being a By-law to adopt Official Plan Amendment No. 16 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) Closed session item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Project Ojibwa) 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 166 (a) By-Law 2015-060 Being a By-law to confirm all actions of Council 16. ADJOURNMENT Page 4 of 166 2015 Regular Council Agenda May 21, 2015 Page (a) Adjournment Page 5 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday,May 7,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARIO 7:00 P.M. 6:30 p.m. Committee of Adjustment 7:30 p.m. Public Meetings(Planning 1 Zoning) 8:00 p.m.Court of Revision(Drainage)-cancelled The regular meeting of the Council of the Municipality of Bayham was held on Thursday, Thursday, May 7, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,CAO Paul Shipway and Clerk Lynda Millard. Planning Coordinator!Deputy Clerk Margaret Underhill and Fire Chief!By-Law Enforcement Officer Randy White,were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS CAO advised the cancellation of the Court of Revision as the petitioner has requested a redesign of the Stewart Drain. 5. DELEGATIONS None 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held April 16,2015 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting of Council held April 16,2015 be adopted. CARRIED Page 1 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 6 of 166 Council Minutes May 07,2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION,CULTURE,TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES-EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report FR-04/15 by Randy White, Fire Chief/By-law Officer re Ice/water rescue level of service Moved by: Deputy Mayor Southwick Seconded by:Councillor Ketchabaw THAT Report FR-04115 be received for information; THAT the proposed Establishing and Regulating By-law#2015-044 be brought forward for Council consideration; THAT ice/water rescue be continued at the technician level (water entry)and the procurement and use of watercraft be resolved separately as an operational alternative; THAT a detailed report on total costs in equipment and manpower regarding the use of a boat for vessel based rescue be generated by staff for Council's consideration; AND THAT no further vessel based rescue expenditures will be permitted until such time as a direction is chosen. CARRIED (b) Report FR-02/15 by Randy White, Fire Chief/By-law Officer re New By-law to Establish a Fire Department(E&R)deferred from April 16, 2015 Council Meeting Moved by: Councillor Breyer Seconded by:Councillor Casier THAT Report FR-02/15 be received for information. CARRIED Page 2 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 7 of 166 Council Minutes May 07,2015 10. DEVELOPMENT SERVICES-SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notices of Public Meeting • Official Plan Amendment • Bergen-Rezoning • New Hope Baptist Church—Rezoning (b) County of Elgin • Approval of Official Plan Amendment No.13 Notice of Decision (Ringland) • Approval of Official Plan Amendment No. 14 Notice of Decision (United Church of Canada) Deputy Clerk/Planning Coordinator M. Underhill advised the appeal period has ended with no appeals for either Official Plan Amendment and that By-Law Z634-2014 may be given third reading. Moved by:Councillor Ketchabaw Seconded by:Councillor Casier THAT correspondence items 10.1.1(a)-10.1.1(b)be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-29/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Assume and Establish lands as part of Open Public Highway System Bogus Road Moved by:Councillor Casier Seconded by: Councillor Breyer THAT Report DS-29115 be received for information; AND THAT Council acknowledge the transfer of Part 3 on Reference Plan 11R9734 from Gregory Underhill Farms Limited to The Corporation of the Municipality of Bayham; AND THAT By-law No.2015-050 being a By-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system being Part 3 of Registered Plan 11R9734,being a portion of the Travelled Road known as Bogus Road, be presented to Council for enactment. CARRIED Page 3 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 8 of 166 Council Minutes May 07,2015 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) The Corporation of the Township of Carling and The Corporation of the Township of Hornepayne re resolution enacted by The Corporation of the Township of Madawaska Valley (b) Association of Municipalities of Ontario re Ontario Premier Announces Cap and Trade System to Reduce Greenhouse Gases (c) Ministry of Community Safety and Correctional Services re OFMEM Vulnerable Occupancy Registry (d) Ministry of Transportation News Release re Ontario Introduces New Connecting Links Program to Support Municipalities, Improve Infrastructure (e) Ontario Provincial Police re short term,six month agreement for policing services with the Ministry of Community Safety and Correctional Services (f) Ontario Provincial Police re Citizen Self Reporting Program (g) County of Elgin re EMS resolution (h) County or Elgin re Pupil Accommodation Review Guidelines resolution (i) College of Physicians and Surgeons of Ontario re Outstanding Ontario Physicians Award (j) Long Point Region Conservation Authority re 2014 Financial Statements and 2014 Annual Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence items 11.1.1(a)-11.1.1(j)be received for information. CARRIED 1.2 REQUIRING ACTION (a) Bayham Historical Society,Otter Valley Naturalists and Photographers of the Otter Valley request to keep an audio-visual cart at the Vienna Community Centre Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the request from Bayham Historical Society,Otter Valley Naturalists and Photographers of the Otter Valley to keep an audio-visual cart at the Vienna Community Centre be approved; AND THAT the location be determined by the hall Manager. CARRIED Page 4 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 9 of 166 Council Minutes May 07,2015 (b) Ontario Early Years Centre-Outreach Programs request to use Straffordville Community Park for Teddy Bear Picnic and for Summer Park Program Moved by: Councillor Ketchabaw Seconded by:Councillor Breyer THAT correspondence from Carolyn Zwicker,Ontario Early Years Centre- Outreach Programs be received for information; THAT Council grants permission to use the Straffordville Community Park, pavilion and washrooms for the Teddy Bear Picnic,Wednesday July 15,2015 from 9:00 a.m.to 3:00 p.m.,and for the Summer Park Program on Friday mornings from 9:30 a.m.-11:30 a.m.for the period July 10-August 21,2015,subject to proof of liability insurance coverage, naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000; THAT the access gates to the green space at the Park be unlocked prior to use, on the above dates,as requested; AND THAT cleanup of the area be the responsibility of the users. CARRIED 2. REPORTS TO COUNCIL (a) Report TR-09115 by Lorne James,Treasurer re 2015 Q1 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Staff Report TR-09/15 be received for information. CARRIED 12. BY-LAWS (a) By-Law Z634-2014 Being a By-law to further amend By-Law Z456-2003 (St. Paul's United Church Third Reading) (b) By-Law 2015-044 Being a By-law to establish and regulate a Fire Department for the Municipality of Bayham (deferred from April 16, 2015 Council Meeting) (c) By-Law 2015-046 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Marc Cerna/Cerna Enterprises (d) By-Law 2015-047 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Wilson Lawn Care&Snow Removal for the provision of landscaping services (e) By-Law 2015-048 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Swantech Industries for the provision of landscaping services (f) By-Law 2015-049 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Bill Froese o/a Pro Grass for the provision of landscaping services Page 5 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 10 of 166 Council Minutes May 07,2015 (g) By-Law 2015-050 Being a By-law to assume and establish lands in the Municipality of Bayham as Part of the Open Public Highway System(Bogus Road) (h) By-Law 2015-051 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Product Care Association(PCA) (i) By-Law 2015-052 Being a By-law to authorize the execution of an encroachment agreement between The Municipality of Bayham and Vladimir Nikolic (j) By-Law 2015-053 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Canadian Union of Public Employees and its Local 35.4 (k) By-Law 2015-054 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Professional Consulting Services Moved by: Councillor Casier Seconded by:Councillor Ketchabaw THAT By-law Z634-2014 be read a third time and finally passed. THAT By-Laws 2015-044,2015-046,2015-047,2015-048,2015-049,2015-050,2015- 051,2015-052,2015-053 and 2015-054 be read a first,second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) Public Space Containers The CAO commented that there are substantial financial benefits, up to 50%,for placement of three part waste division units through the Community Improvement Fund. A Contribution of$5,000 from the Parks or Transfer Station Reserve would cover the purchase and installation of five units with base pads in high traffic areas such as parks, beach or other public areas. Moved by:Councillor Casier Seconded by: Councillor Ketchabaw THAT Council authorize staff to proceed with an application to the CIF for funding to purchase and install five waste division units and base pads with the estimated $5,000 municipal portion to be drawn from the Waste Management Reserve account. CARRIED Page 6 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 11 of 166 Council Minutes May 07,2015 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-055 A By-Law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier That confirming By-Law 2015-055 be read a first,second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:45 p.m. CARRIED MAYOR CLERK Page 7 of 7 Regular meeting of Council held May 7,2015 Public meeting o... Page 12 of 166 Regular meeting of Council held May 7,2015 Public meeting o... Page 13 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday, May 7, 2015 MUNICIPAL OFFICE STRAFFORDVILLE 7:30 P.M.—Bergen -Rezoning Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:32 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING Mayor Ens stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) The purpose of the public meeting is to consider an application to change the zoning on a parcel of land from the Hamlet Residential (HR)Zone to the site- specific Hamlet Residential (HR-8)Zone in the Zoning By-law Z456-2003 The effect of the by-law will be to permit the creation of a new residential lot with an undersized lot frontage in accordance with the conditions of an approved severance by the Elgin Land Division Committee- (E68114) 5. PUBLIC PARTICIPATION Diane Corns expressed concern about the possibility of damage to the Municipal drain during development of the lot stating she does not want responsibility for drain repair costs. Planning Coordinator M. Underhill advised the property owner would be responsible. 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. Page 1 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 14 of 166 Council Minutes May 07,2015 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The Public Meeting was adjourned at 7:36 p.m. ,e19-\r'6 LaerAJ MAYOR CLERK Page 2 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 15 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday, May 7, 2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 7:30 p.m. -New Hope Baptist Church -Rezoning Present were Mayor Paul Ens, Deputy Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:37 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING Mayor Ens stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) Application submitted by New Hope Baptist Church The purpose of the public meeting is to consider an application to change the zoning on a parcel of land from the site-specific Highway Commercial (HWC-2) Zone to the Institutional (I)Zone in Zoning By-law Z456-2003. The effect of the by-law will be to accommodate the continued use of an existing church in accordance with Section 2.1.4 of the Official Plan 5. PUBLIC PARTICIPATION There were no public comments. 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. Page 1 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 16 of 166 Council Minutes May 07,2015 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The Public Meeting was adjourned at 7:38 p.m. MAYOR CLERK Page 2 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 17 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday, May 7,2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 7:30 P.M. -Official Plan Amendment Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING Mayor Ens stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) The purpose of the public meeting is to consider Official Plan amendments as follows • to add new wording to Section 7.0 preamble, Section 7.1.4, Section 7.2.3 and Section 7.3 as it relates to Community Improvement and • to revise the wording in Section 8.5.2.3, 8.5.2.6, 8.5.4.2 and 8.6.2.1 as it relates to Public Notice requirements for Planning Act applications The effect of the amendments would be as follows respectively: • to expand the areas subject to Community Improvement to include agricultural areas and • to provide flexibility in how the Municipality notifies the public of Official Plan and Zoning By-law amendments or comprehensive reviews; Community Improvement Plans; Development Permit Systems; and Plans of Subdivision 5. PUBLIC PARTICIPATION There were no public comments. Page 1 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 18 of 166 Council Minutes May 07,2015 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The Public Meeting was adjourned at 7:32 p.m. MAYOR CLLRI< Page 2 of 2 Regular meeting of Council held May 7,2015 Public meeting o... Page 19 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL COUNCIL MEETING MINUTES Monday,May 11,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARIO 7:00 p.m. The special meeting of Council of the Municipality of Bayham was held on Monday,May 11, 2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,CAO Paul Shipway,Clerk Lynda Millard and Chief Building Official Bill Knifton. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST No disclosures of pecuniary interest were declared. 3. ADMINISTRATION (a) Facility Comments Council made various overarching comments on the Facility Master Plan process to date and thanked the community for their input. Council had a brief discussion on a shared service facility and determined a shared service facility should be a future goal. Moved by:Councillor Casier Seconded by:Councillor Ketchabaw THAT Facility Comments,Item(a)and the May 11,2015 Addendum be received for information. CARRIED (b) Facilities Discussion Vienna Community Centre Moved by:Councillor Casier Seconded by: Councillor Ketchabaw THAT staff be directed to report back to Council on the costs of a lift versus an elevator at the Vienna Community Centre; AND THAT the accessibility renovations to the Vienna Community Centre be completed in 2015. CARRIED Page i of 3 Regular meeting of Council held May 7,2015 Public meeting o... Page 20 of 166 Council Special Meeting Minutes May 11,2015 Edison Museum Moved by:Councillor Ketchabaw Seconded by:Deputy Mayor Southwick THAT staff be directed to post a Request for Proposal(RFP)to place static displays of Edison Museum artefacts in Vienna for the 2015 summer season; AND THAT the RFP also include provisions for proposals for operational,staffed exhibits in Vienna for the 2015 summer season; AND THAT staff report back to Council on available properties in Vienna to place the Edison Museum for 2015; AND THAT staff be directed to hire five(5)museum students for the summer of 2015. CARRIED Moved by:Deputy Mayor Southwick Seconded by: Councillor Casier THAT staff be directed to bring forward a resolution to declare the Edison Museum and the abutting vacant property surplus to the needs of the Municipality for Council consideration at the May 21,2015 meeting of Council CARRIED Eden Community Centre Moved by:Deputy Mayor Southwick Seconded by:Councillor Casier THAT staff be directed to obtain survey of the Eden Community Centre and appropriate setbacks; AND THAT at the completion of the survey,staff be directed to bring forward a resolution for Council consideration to declare the Eden Community Centre surplus to the needs of the Municipality. CARRIED Straffordville Community Centre Moved by:Deputy Mayor Southwick Seconded by:Councillor Breyer THAT staff be directed to obtain survey of the Straffordville Centre and appropriate setbacks; Page 2 of 3 Regular meeting of Council held May 7,2015 Public meeting o... Page 21 of 166 Council Special Meeting Minutes May 11,2015 AND THAT at the completion of the survey,staff be directed to bring forward a resolution for Council consideration to declare the Straffordville Community Centre surplus to the needs of the Municipality. CARRIED 4. BY-LAWS (a) By-Law 2015-056 Being a By-Law to confirm all actions of Council Moved by:Councillor Breyer Seconded by:Councillor Casier THAT confirming By-Law be read a first,second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by:Councillor Ketchabaw Seconded by:Deputy Mayor Southwick THAT the meeting be adjourned at 9:05 p.m. CARRIED Vyjy,did L. MAYOR CLERK Page 3 of 3 Regular meeting of Council held May 7,2015 Public meeting o... Page 22 of 166 Regular meeting of Council held May 7,2015 Public meeting o... Page 23 of 166 -1510(kIA-4 irip,..„....„..;... REPORT k _- `'' FIRE DEPARTMENT A�ortiin�iity i i0 TO: Mayor&Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: May 21, 2015 REPORT: FR-05115 FILE NO.C07 SUBJECT: Medical Tiered Response Agreement BACKGROUND: Bayham Fire& Emergency services routinely respond to medical emergencies in the community based on a response agreement with Ontario Emergency Health Services Branch in conjunction with Medavie EMS Elgin Ontario(MEMSEO).This agreement outlines what type of medical calls the Central Ambulance Communications Centre(CACC)will pass on to the dispatch center and subsequently page out Bayham Fire personnel. In addition to the type of call,there is an option for responding to particular call types based on if there is a delayed response by EMS to the call. In the current agreement, Bayham Fire is paged out immediately for the following call types: - VSA/Cardiac Arrest - Chest pain/Heart Problem - Motor Vehicle Collisions(MVCs) - Near Drowning For all other call types, Bayham is tiered to respond if EMS is delayed more than twenty(20) minutes. MEMSEO locates an Emergency Response Unit(ERU)in Bayham during weekday hours.At all other times,the nearest EMS unit generally comes from Aylmer or outside the County and is typically longer than the prescribed 20 minutes,which gives rise to Bayham getting paged out as per the agreement. DISCUSSION: Correspondence and meetings have been held with the General Manager of MEMSEO, Steve Pancino to review the tiered responses and determine when early medical intervention by fire department responders potentially provides a benefit for the patient. MEMSEO specifically reviewed Bayham's delayed response criteria with the medical oversight physician. The resulting recommendation and medical evidence supports altering the agreement to have Bayham Fire respond for any circumstance deemed an immediate threat to life, i.e.those calls Report FR-05/15 by Randy White,Fire Chief/By-law Officer... Page 24 of 166 where early intervention can make a difference to the outcome.The call types would include: - Not breathing - Severe respiratory distress - Choking - Unconscious - VSA/Cardiac Arrest - MVCs - Near drowning For the remainder of the call types,there is no beneficial early intervention that fire services can provide regardless of the delay involved. This was critical information to obtain to ensure that Bayham residents would not be put at risk.The implication is that for those calls where first responder intervention is not beneficial, Bayham Fire would no longer respond regardless of EMS delay. Due to the process of determining the call type at CACC, it is difficult to predict the exact number of calls the implementation of this agreement would avert. Current estimates based on 2014 data would be on the order of 25. RECOMMENDATION 1. THAT Report FR-05115 be received for information; 2. AND THAT the proposed Dispatch Priority Card Index(DPCI), attached hereto as Appendix'A', be submitted as the new tiered response criteria for Bayham Fire& Emergency Services; 3. AND THAT the agreement be amended with the inclusion of a provision for events that would allow CACC to tier Bayham in extenuating circumstances; 4. AND THAT a review of medical responses in Bayham be undertaken with MEMSEO in six months to ensure the criteria is appropriate. Respectfully submitted by: Reviewed by: an y Whi .01,-4 i. Fire Chief/Bylaw Officer CAO Report FR-05/15 by Randy White,Fire Chief/By-law Officer... Page 25 of 166 OrrtarioEmergency Services ;„N Bayham-Port Burwell FIRE DEPARTMENT Dispatch Priority Card Index—Incident Type PROPOSED 7 TYPE OF CALL Delay Response Time delay for RESPONSE RESPONSE response 1 NO Airway I Breathing Compromise NO 0 Minutes 2 YES Not Breathing NO 0 Minutes 3 _ YES Choking NO 0 Minutes 4 YES Severe Respiratory Distress NO 0 Minutes 5 YES Unconscious NO 0 Minutes 6 YES VSA/Cardiac Arrest NO 0 Minutes 7 NO Abdominal Pain NO 0 Minutes 8 NO Allergy Reaction NO 0 Minutes 9 NO Back Pain* NO 0 Minutes 10 NO Behavioral Problems NO 0 Minutes 11 NO Bleeding* NO 0 Minutes 12 NO Bums NO 0 Minutes 13 NO Chest Pain I Heart Problem NO 0 Minutes 14 NO Child Birth/Labour NO 0 Minutes 15 NO Miscarriage I Bleeding in Pregnancy NO 0 Minutes 16 NO Convulsions/Seizure NO 0 Minutes 17 NO Diabetic Problem NO 0 Minutes 18 NO Electrocution NO 0 Minutes 19 NO Environmental Exposure-Heat NO 0 Minutes 20 NO Environmental Exposure-Cold NO 0 Minutes 21 NO Evacuation NO 0 Minutes 22 NO Eye Problems NO 0 Minutes 23 NO Falls NO 0 Minutes 24 NO Generally Unwell NO 0 Minutes 25 NO Headache* NO 0 Minutes 26 NO Inhalation NO 0 Minutes 27 YES MVC—Enclosed Seating NO 0 Minutes 28 YES MVC—Exposed Seating NO 0 Minutes 29 YES MVC—Person Struck NO 0 Minutes 30 YES MVC—Unknown Details NO 0 Minutes 31 YES Near Drowning NO 0 Minutes 32 NO Overdose NO 0 Minutes 33 NO Stroke I CVA NO 0 Minutes 34 NO Trauma(Blunt)/Assault NO 0 Minutes 35 NO Trauma(Penetrating)I Wound NO 0 Minutes 36 NO Unknown NO 0 Minutes *it trauma related,then trauma card will be used. 37 NO Notify Fire while crew enroute to scene , 38 YES Farm Accidents 39 YES Industrial Accidents Revised:02JAN09 *Note: If a time delay is selected,London CACC will not be able(or liable)to notify the Fire Dispatch Services within 60 seconds of the call being committed. Date: May 7,2015 _ Fire Chief Signature: Fire Chief Name:(please print) Randy White Revised:l6JAN09 Report FR-05/15 by Randy White,Fire Chief/By-law Officer... Page 26 of 166 ir,AY BEA-4 -; ; REPORT FIRE DEPARTMENT off- Ap°°panty I&n j TO: Mayor&Members of Council FROM: Randy White, Fire Chief/By-law Officer DATE: May 21,2015 REPORT: FR-06/15 FILE NO.C07 SUBJECT: Vessel Based Water Rescue BACKGROUND: Bayham Fire&Emergency Services approved delivery of core services includes National Fire Protection Association(NFPA)standardized Ice 1 Water Rescue at the technician level. This level of service implies controlled water entry with appropriate training and equipment as set by NFPA along with Health&Safety legislation and section 21 guidance notes. One of the tools that can potentially be utilized is some form of watercraft.With a boat,vessel based rescue is one of the options that can be applied to rescue situations.The appropriate use of a boat can also reduce the risk to rescue personnel by standing by for rescuing a rescuer in trouble,or as an anchor point. An inflatable boat and motor was donated to the fire department a few years ago.While this unit is nearing its end of life, maintenance costs are still minimal. Replacement would entail a capital cost. The intent of the vessel is to rescue,or assist in the rescue,of people in distress in the water. Bayham Fire does not respond to boats in need of assistance.That is recognized as the job of the Coast Guard.The dispatch center has been told that boat assist calls go to Joint Rescue Coordination Center(JRCC)and not to Bayham Fire. DISCUSSION: As outlined in Ministry of Community Safety and Correctional Services Public Fire Safety Guidelines(PFSG 04-83-01),vessel based rescue allows for a higher level of service in the municipality and increases the safety factor for rescuers in the water during water rescue operations.The cost associated with the use of a boat include: - Capital replacement cost of a motorized inflatable boat estimated at$12,000. Note that the existing equipment is expected to remain in service for an estimated 5 years. - Training of new personnel above and beyond that required of technician level is$500, Report FR-06/15 by Randy White,Fire Chief/By-law Officer re... Page 27 of 166 the amount for the annual recertification of vessel operations for a maximum of 15 staff. - Training and licensing of watercraft operators is, under current policy, required but the onus is on operators to maintain their own licensing. - Maintenance of all equipment above and beyond that required of technician level is$500 which is essentially only the boat since all other equipment is standard rescue gear utilized for non-vessel based rescues. RECOMMENDATION 1. THAT Report FR-06/15 be received for information; 2. AND THAT the existing equipment utilized for vessel based water rescue remain in service along with the requisite training; 3. AND THAT the vessel based rescue service capability be re-evaluated at the time a capital expenditure to replace the current equipment would be required. Respectfully submitted by: Reviewed by: "., Randy White -ul •'• Fire Chief/Bylaw Officer CAO Report FR-06/15 by Randy White,Fire Chief/By-law Officer re... Page 28 of 166 991 JO 6Z °O .:1 '"Jnuoag)uorsloaQ Jo aopoN pagruaa luaurtsnipv jo aan!tuuioJ CL6nk vYHA.1k /WI n/� File:A-01/15 fr� � MUNICIPALITY OF BAYHAM COMMITTEE OF ADJUSTMENT rtunity is"30 CERTIFIED NOTICE OF DECISION The members of the Committee of Adjustment for the Municipality of Bayham concur the following was the Decision for File No. A-01/15 at a meeting held on May 7, 2015 at the Municipality of Bayham Offices, 9344 Plank Road, Straffordvil'e Ontario. OWNER: Kenneth and Karen Bechard 41 Metcalf Cres London ON N6E 1H8 PROPERTY LOCATION: Roll#34-01-002-001-32000 described as 3 McCord Lane, Port Burwell APPLICATION: In the matter of Section 45 of the Planning Act and the Municipality of Bayham Zoning By-law No.Z456-2003, an application for minor variances to allow: Relief from: • Section 4.2 a) — Use of an Accessory Building —to permit the use of the accessory building's second storey for a dwelling unit,where currently accessory buildings are not permitted to be used for human habitation unless specifically allowed in a particular zone, and; • Section 4.2 c) — Location of an Accessory Building —to permit the placement of the detached garage in the front yard,where currently accessory buildings are not permitted in front yards, and; • Section 10.11 b)— Maximum Height—to permit a maximum height for an accessory building, by Zoning By-law definition, of 5.3 metres, where 4.5 metres is permitted in the Village Residential Zone, and; • Section 10.11 c) — Maximum Floor Area — to permit a maximum floor area for an accessory building of 97.4 m2,where 65.0 m2 is currently permitted(note floor area includes both floors). DECISION: GRANTED Reasons for the Decision: - the variances are considered to be minor in nature in accordance with the requirements of the Planning Act • the variance does not change the use of the property • the variance maintains the general intent and purpose of the Official Plan and Zoning By-law CONCURRING MEMBERS: Paul Ens, Tom Southwick, Randall Breyer,Wayne Casier, Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 27th day of May 2015, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of$125.00 with the notice of objection. A"Notice of No Appeal"will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: I hereby certify this to be a true copy of the Decision of the Municipality of Bayham Committee of Adjustment and this Decision was unanimous of the Members who heard the application. DATED at the Municipality of Bayham this 7'h day of May 2015. Margaret Underhill Secretary-Treasurer 991,10 0f 30Ed -Tun spud -is) bIOZ-ff9Z mut-4j uiuoz Jo 2ulsscd Jo aaitoN (1664/ /41^- 7)7a7/3/5--- PLANNING ACT � � NOTICE OF THE PASSING OFZONING BY-LAW Z634-2014 BY 9.,.. „,r THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: ST. PAUL'S UNITED CHURCH TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham gave Third Reading and finally passed By-law No. Z634-2014 on the 7th day of May 2015 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 2"d day of June 2015, a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of the amendment is to change the zoning on approximately 400 m2(0.1 acres) of land from the Institutional (I)Zone to the Village Residential (R1)Zone. The subject lands are located on the southwest corner of Robinson Street and Erieus Street,and known municipally as 41 Erieus Street, in the Village of Port Burwell. THE EFFECT of this amendment would be to accommodate a conversion of the church building located on the subject lands to a residential dwelling in accordance with the`Village—Residential' policies of the Official Plan. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a zoning by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY shall be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours, along with the associated Amendment#14 to the Official Plan of the Municipality of Bayham. DATED AT THE MUNICIPALITY OF BAYHAM THIS 13th DAY OF MAY 2015. KEY MAP MUNICIPALITY OF BAYHAM VILLAGE OF PORT BURWELL Margaret Underhill Planning Coordinator 1 Deputy 1� Clerk Municipality of Bayham IP.O.Box 160, 9344 Plank Rd . Straffordville, ON, NOJ 1Y0 Tel: 519-866-5521 410 . ilmi Fax: 519-866-3884 ## , „.. . IIIMI munderhill([�bavham.on.ca SUBJECT LANDS I s1111 � 4,,,.;.r'r it Ill MN= NEWIONS4 \ Aiii , Aims AIM= NMI WATERLOO S4 NOTE: The fee for filing an ,.'�. f objection or appeal of a Zoning By- law to the Ontario Municipal Board is presently set at$125.00 by the r . t'i I II 1111 Province of Ontario. WtLLThG101v Sr 991 JO T a�Ed "'3uauzpuaui1 2uiuoz pasodoid a.t tlutfaaj ailgnd jo aa}lox Lynda Millard,CIerk /n41V Municipality of Bayham /3//C 1$0171414NOTICE OF A PUBLIC MEETING 9344 Plank Road CONCERNING A PROPOSED Straffordville ON N0J 1Y0 ,(j�✓ �,r -���'; ZONING BY-LAW AMENDMENT %��jr IN THE MUNICIPALITY OF BAYHAM A�' MP Qitnnityls`-°4 APPLICANT: SANDYSHORE FARMS LTD. TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday,June 4th, 2014 at 7:30 p.m.in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning on a recently severed lot measuring 0.5 hectares (1.26 acre)in area, from the Agricultural(A1)Zone to the Rural Residential (RR)Zone, and to change the zoning on the retained 40 hectares(99 acres)of land from the Agricultural (Al-A)Zone to the site-specific Special Agricultural(A2-10)Zone in Zoning By-law Z456-2003.The subject lands are located on Part Lot 27, Concession 2, on the north side of Glen Erie Line, east of Godby Road, and known municipally as 57518 Glen Erie Line. THE EFFECT of this By-law will be to accommodate the severance of a surplus dwelling, and to prohibit the establishment of any new residential dwellings on the retained agricultural lands in accordance with the land severance policies of the Official Plan. Site-specific regulations on the retained lands are also required to recognize the larger 40 hectare minimum lot area. Subject to Consent Application E49/14. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed,the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board,there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 13th KEY MAP day of May 2015. MUNICIPALITY OF BAYHAM Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Bax 160,9344 Plank Rd. Straffordville, ON, NOJ 1Y0 Tel: 519-866-5521 4 4 Fax: 519-866-3884 • A m munderhill(a�bayham.on.ca Co SUBJECT LANDS -oxYlititaf REPORT o, ' - ,1,c� DEVELOPMENT SERVICES ! ° tunity Is"L TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: May 21, 2015 REPORT: DS-32/15 FILE NO.C-07/D08.CIP SUBJECT: Official Plan Amendment No.16—CIP Policies and Circulation Policies D09.CIP BACKGROUND: The County initiated a county-wide Elgincentives CIP project in 2014. Elgin County hired Meridian Planning to review all lower-tier municipal Official Plans and make recommendations to amend, if required,to ensure lower-tier municipalities can implement the County's objectives for Community Improvement Plans. The current Bayham Official Plan policies restrict CIP areas to settlement areas and exclude agri-business areas. As part of the Elgincentives Community Improvement Plan(CIP)the Municipality has initiated an official plan amendment(OPA No. 16)to amend the official plan to broaden the areas to which funding can be applied to include agricultural areas. OPA No. 16 also includes amendments to the circulation policies to provide flexibility in notifying the public. THE PURPOSE of the official pian amendments is twofold as follows: • To add new wording to Section 7.0 preamble, Section 7.1.4, Section 7.2.3, and Section 7.3 as it relates to Community Improvement; and • To revise the wording in Section 8.5.2.3, 8.5.2.6, 8.5.4.2, and 8.6.2.1, as it relates to Public Notice requirements for Planning Act applications. THE EFFECT of the amendments as per above would be as follows respectively: • To expand the areas subject to Community Improvement to include agricultural areas;and ▪ To provide flexibility in how the Municipality notifies the public of Official Plan and Zoning By-law amendments or comprehensive reviews; Community Improvement Plans; Development Permit Systems;and Plans of Subdivision. Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 32 of 166 Staff Report DS-32/15 OPA No.16 Page 2 DISCUSSION A Public Meeting for OPA No. 16 was held on May rand no comments or concerns were received. Upon Council's adoption,the amendment will be forwarded to the County for approval. Further to the Official Plan Amendments for the CIP, a public meeting is scheduled for June 4 ' at 7:30pm regarding the new Bayham Community Improvement Plan(CIP). The County will be making a presentation at the public meeting to provide more in depth information regarding the Elgincentives Community Improvement Plan proposal. ATTACHMENTS 1. IBI Memorandum dated April 23, 2015 2. Meridian Planning Memorandum dated March 3,2015 3. Draft By-law 2015-059 adopting Official Plan Amendment Number 16 RECOMMENDATION 1. THAT Report DS-32115 be received for information; 2. AND THAT By-law 2015-059, being an adopting By-law for Official Plan Amendment No. 16 be presented for enactment; 3. AND THAT adopted Official Plan Amendment No. 16 be forwarded to the County of Elgin for approval. Respectfully Submitted by: Reviewed by: 7 7,:;e1/47 Margar Underhill a = Deputy Clerk/Planning Coordinator Admi ,i'Tt. Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 33 of 166 ibi Group IBI 203-350 Oxford Street West London ON N6H 1T3 Canada CROW tel 519 472 7328 fax 519 472 9354 April 23,2015 Ms. Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 9044 Plank Road Straffordville,ON NOJ 1Y0 Dear Ms.Underhill: OPA#16-COMMUNITY IMPROVEMENT PLAN POLICIES As part of the Elgincentives Community Improvement Plan(CIP)proposal to provide an overall framework for CIP funding at the local municipal level,amendments will be required to the Municipality of Bayham Official Plan to broaden the areas to which such funding can be applied in accordance with the County objectives to affect the following areas: • Downtowns/main street areas; • Agri-businesses/the agricultural sector; • Ports/waterfront areas. Current Bayham Official Plan policies restrict CIP areas to settlement areas which would exclude efforts support funding in the agri-business area specifically,and as such amendments will be required. As part of Elgincentives framework,Elgin County hired Meridian Planning to review all lower-iter municipal Official Plans and make recommendations on amendments,where required, to ensure the County's objectives could be implemented. We have reviewed Meridian Planning's memorandum dated March 3,2015,and concur that the proposed amendments to the Bayham Official Plan would be appropriate. We have included a draft amendment(OPA#16) which incorporates these recommendations for Council's consideration Do not hesitate to contact us if you have any questions regarding this consolidation. Yours truly, IBI GROUP —7„)1,/ Derek Dudek,MCIP, RPP Associate Consulting Planner to the Municipality of Bayham IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 34 of 166 PLANNING 9100 Jane Street,Suite 208 Vaughan,Ontario L4K 0A4 Telephone: 905-532-9651 www.meridian-vaughan.ca MEMORANDUM To: Alan Smith, General Manager, Economic Development, Elgin County Copy: Steve Evans, Manager of Planning, Elgin County Kate Burns, Business Development Coordinator, Elgin County From: Nancy Reid,Meridian Planning Date: March 3,2015 Re: ELGINCENTIVE COUNTY-WIDE COMMUNITY IMPROVEMENT PLANNING FRAMEWORK - PRELIMINARY RECOMMENDATIONS WITH RESPECT TO CHANGES TO THE LOCAL POLICY FRAMEWORK PURPOSE OF THIS MEMO As part of the development of our Phase One Background and Options Memo for the Elgincentives CIP project(dated December 2014 and revised January 2015), a review of the community improvement policies from each of the County's lower-tier municipalities was completed to confirm that there are appropriate policies in place to implement community improvement tools under the Planning Act. The intent of the review was also to determine if the local policy frameworks will support the adoption of a strategic and flexible CIP,which: a) Focuses generally on diversifying the economic base;and, b) Includes the following areas as part of a community improvement project area: i. Downtowns/main street areas; ii. Agri-businesses/the agricultural sector; iii. The ports/waterfront areas. The results of the review (presented in Section 4.4 of the memo) indicated that local official plan amendments would be required (in most cases) in order to adopt the Elgincentives CIP template, which addresses the goals identified above. This is because, while most existing local official plans include criteria for designating a community improvement project area within a downtown or commercial area, most do not have criteria that would allow for designating one within the agricultural area. Also, in most cases, the local municipal official plan policies do not have goals and objectives relating to community improvement activities that would broadly address local economic development. Therefore, in order to assist with the task of amending the local municipal official plans, some preliminary recommendations have been identified with respect to potential policy changes. The purpose of this memo is to present those preliminary recommendations. Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 35 of 166 PLANNING PRELIMINARY RECOMMENDATIONS On the basis of the review of existing community improvement policies in each of the local municipal official Plans,the following is a summary of a) The existing policies;and b) Recommended policy changes that should be made in order to update local community improvement policies and adopt the County's Elgincentives CIP template. The Town of Aylmer Official Plan As summarized in the Phase One Background and Options Memo, the review of existing local CIP policies in Aylmer indicated that: a) Goals and objectives for community improvement are fairly flexible in relation to Elgin's goals for a County-wide CIP framework. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include tourism activities- Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CiP template: 1. The following goal could be added to Section 5.3.3(Goals and Objectives): • To generally foster local economic growth. 2. The following objectives could be added to Section 5.3.3(Goals and Objectives): • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To facilitate and stimulate local economic development. 3. The following criterion for the designation of community improvement project areas could be added to Section 5.3.4 (Criteria for Selecting Community Improvement Areas): • For any other environmental, social, or community economic development reasons. The Municipality of Bayham The review of existing local CIP policies in Bayham indicated that: a) Goals and objectives for community improvement are primarily focused on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 2 Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 36 of 166 PLANNING 1. The following sentence could be added to the introductory paragraph in Section 7 (Community Improvement): • Municipal Council may determine that additional community improvement project areas within the Municipality of Bayham may be identified subject to the criteria set out in this section. 2. The following objectives could be added to Section 7.1.4.1 (Other Objectives): • Generally foster local economic growth. • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. 3. The following criteria could be added into a new Section 7.2.3(Other Criteria): • Any other environmental, social or community economic development reasons. 4. The following paragraph could replace the wording in Section 7.3(Delineation of Community improvement Areas)and replace with the following: - In addition,Municipal Council may also designate other Community Improvement Project Areas"within the overall Municipality of Bayham. These areas will also be eligible for"Community Improvement"as defined in the Planning Act. Central Elgin The review of existing local CIP policies in Central Elgin 'ndicated that: a) Goals and objectives for community improvement are very flexible. b) Criteria for selecting community improvement project areas are adequate to include agricultural lands. The following policy changes could also be considerd in order to facilitate the adoption of the Elgincentives CiP template: I. The following sentence could be added to Section 2.10.2(Community Improvement): • Additional Community Improvement Areas may be designated provided the area meets the conditions set out in Section 2.10.2.1 e)of this Plan. 2. The following item could also be added to Section 2.10.2.1 subsection f): • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. 3 Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 37 of 166 C; PLANNING Dutton/Du nwich The review of existing local CIP policies in Dutton/Dunwich indicated that: a) Goals and objectives for community improvement are focused primarily on the hamlets and villages. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands, Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 1. The following specific objectives could be added to Section 6.1.1 (Policies): • To facilitate and stimulate local economic development. • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. 2. The following could be added to Section 6.1.2: • For any other environmental, social, or community economic development reasons. 3. The following could be added to Section 6.1.3: • Additional`Community Improvement Areas'may be designated the criteria described in Section 6.1.2 of this Plan. Malahide The review of existing local CIP policies in Malahide indicated that: a) Goals and objectives for community improvement are focused primarily on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 1. The following sentence could be added to the first paragraph of Section 7.0 (Community Improvement Goals): • Township Council, from time to time, may designate additional Community Improvement Areas provided the proposed area meets one or more of the criteria set out in Section 7.3 of this Plan. 2. The following goal could be added to Section 7.1 (Community Improvement Goals): • To generally foster local economic growth throughout the Township. 4 Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 38 of 166 9, PLANNING 3. The following new Section(General Objectives)could be added to Section 7.2: • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses; • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. • To encourage appropriate development and redevelopment to facilitate economic activity;and • To provide funding in the form of grants and/or loans and/or waiving of fees for appropriate projects that meet the objectives of the Community Improvement Plan. 4. The following new Section(General Criteria)could be added could be added to Section 7.3: • For any other environmental, social and/or community economic development reason. 5. The following paragraph could replace the existing introductory paragraph in Section 7.4(Delineation of Community Improvement Areas): • Township Council may designate by By-law, "Community Improvement Project Areas"within the Municipality of Malahide. These areas are eligible for "Community Improvement"as defined in the Planning Act. Township of Southwold The review of existing local CIP policies in Southwold indicated that: a) Goals and objectives for community improvement are focused primarily on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 1. The following objective could be added to Section 3.6(General Objectives):: • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. 2. The following criteria could be added to Section 3.6 (General Criteria): • For any other environmental, social or community economic development reasons. 5 Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 39 of 166 e0 PLANNING West Elgin As summarized in the Phase One Background and Options Memo, the review of existing local CIP policies in West Elgin indicated that: a) Goals and objectives for community improvement are focused primarily on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 1. The following objective could be added to Section 4.3.1: • To generally foster local economic growth. 2. The following sentence could be added to Section 4.3.2: • Additional`Community Improvement Areas'may be designated within the Municipality provided they meet the guidelines outlined below. 3. The following guidelines be added to Section 4.3: • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. • For any other environmental, social, or community economic development reasons. We look forward to discussing the preliminary recommendations further with you. 6 Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 40 of 166 AMENDMENT NUMBER 16 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: COMMUNITY IMPROVEMENT!PUBLIC NOTIFICATION MUNICIPALITY OF BAYHAM The following text constitutes Amendment Number 16 to the Official Plan of the Municipality of Bayham Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 41 of 166 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 16 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2016-059,in accordance with Section 17 of the PLANNING ACT,on the 21st day of May 2015. MAYOR CLERK Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 42 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-059 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No.16 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 16 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 21st day of May 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No.2015-059 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 43 of 166 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 16 1. PURPOSE The purpose of the official plan amendment is as follows: • To add new wording to Section 7.0 preamble,Section 7.1.4,Section 7.2.3,and Section 7.3 as it relates to Community Improvement;and • To revise the wording in Section 8.5.2.3, 8.5.2.6, 8.5.4.2,and 8.6.2.1,as it relates to Public Notice requirements for Planning Act applications. 2. LOCATION The amendments apply to all lands within the Municipality of Bayham. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed amendments are recommended for approval see the memorandum dated March 3, 2015 titled "ELGINCENTIVE COUNTY-WIDE COMMUNITY IMPROVEMENT PLANNING FRAMEWORK-PRELIMINARY RECOMMENDATIONS WITH RESPECT TO CHANGES TO THE LOCAL POLICY FRAMEWORK", by Meridian Planning. In addition, the amendments to Section 8 are in accordance with the Planning Act,which allows for local municipalities to provide notice of Official Plan and Zoning By-law amendments or comprehensive reviews; Community Improvement Plans; Development Permit Systems; and Plans of Subdivision by different methods not limited to newspaper notice only. 4. DETAILS OF THE AMENDMENT a) Section 7 of the Official Plan is hereby amended by adding the following sentence in the preamble: Municipal Council may determine that additional community improvement project areas within the Municipality of Bayham may be identified subject to the criteria set out in this section. b) Section 7.1.4.1 of the Official Plan is hereby amended by adding the following new subsection: k)Generally foster local economic growth. I) To promote the establishment, expansion, and rehabilitation of existing Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 44 of 166 tourism and tourist destination-oriented uses. m)To encourage the establishment,expansion,and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. c) Section 7.2.3 of the Official Plan is hereby amended by adding the following new subsection: 7.2.3.8 Any other environmental,social or community economic development reasons. d) Section 7.3 of the Official Plan is hereby amended by adding the following sentence: In addition, Municipal Council may also designate other "Community Improvement Project Areas"within the overall Municipality of Bayham.These areas will also be eligible for"Community Improvement" as defined in the Plannina Act. e) Section 8.5.2.3 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: In the case of comprehensive Official Plan or Zoning By-law amendments which will affect the entire municipality, or a Community Improvement Plan, notice shall be given in accordance with the Planning Act to give the public reasonable notice, not less than 20 days prior to the date of the public meeting. f) Section 8.5.2.6 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: Proposed official plan amendments and proposed zoning by-law amendments which affect the same area or issues will be discussed at the same public meeting and shall be published as one notice where necessary according to the policies of Section 8.5.1 of this Plan and the Planning Act,as amended or revised from time to time. a) Section 8.5.4.2 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: In the case of Official Plan amendments related to a Five Year Review and/or Development Permit System policies, notice shall be given once a week in each of two separate weeks in accordance with the Planning Act to give the public reasonable notice,both of which are not less than 30 days prior to the date of the public meeting. a) Section 8.6.2.1 of the Official Plan is hereby amended by deleting the first sentence of the section in its entirety and replacing it with the following new sentence: In the instance of a proposed draft plan of subdivision,notice shall be given in accordance with the Planning Act to give the public reasonable notice, not less than 20 days prior to the public meeting. Report DS-32/15 by Margaret Underhill,Deputy Clerk/Planning... Page 45 of 166 $AY -.4"1111111411i 1/4ire REPORT„. o Ap° unity IB�o� DEVELOPMENT SERVICES TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: May 14, 2015 REPORT: DS-33115 FILE NO. C-071 D13 Roll#3401-000-006-15700 SUBJECT: Rezoning Application—New Hope Baptist Church File: D14.NHBC BACKGROUND: On April 2, 2015 Council directed staff to continue the process initiated by the Municipality in 1999 to rezone lands identified as 57272 Talbot Line owned by the New Hope Baptist Church. A rezoning application has been submitted for consideration. The purpose of this By-law is to change the zoning on a 0.7 hectares(1.8 acre)parcel of land, from the site-specific Highway Commercial(HWC-2)Zone to the Institutional(I)Zone in Zoning By-law Z456-2003.The subject lands are located on Part Lot 18, Concession 10, on the west side of Talbot Line,south of Green Line. The effect of this By-law will be to accommodate the continued use of an existing church in accordance with Section 2.1.4 of the Official Plan. DISCUSSION: The subject lands have been used as a church for 19 years as permitted through series of temporary zoning by-law amendments. The proposed use is consistent with existing use and does not change the intent of the Official Plan. The process to change the zoning started in 1999 but was not completed in the comprehensive zoning by-law update. The planner's memorandum dated April 23, 2015 outlines the policies to consider. Staff and planner recommend the passing of the zoning by-law amendment as presented. ATTACHMENTS: 1. Rezoning Application April 13, 2015 2. IBI Memorandum dated April 23, 2015 3. Draft Zoning By-law Z638-2015 Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 46 of 166 Staff Report DS-33/15 New Hope 2 RECOMMENDATION 1. THAT Report DS-33115 be received for information; 2. AND THAT Zoning By-law Z456-2003,as amended, be further amended by changing the zoning on the subject lands known as 57272 Talbot Line, owned by New Hope Baptist Church,from the site-specific Highway Commercial(HWC-2) Zone to Institutional(I); 3. AND THAT Zoning By-law Z638-2015 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: / s _ Marg- et nderhill ' awl Ship -' Deputy Clerk/Planning Coordinator CAO Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 47 of 166 g,AY MUNICIPALITY OF BAYHAM ' P.O.Box 160 OStraffordville,�� Ontario Ioo NOJ lY0 ppo�alty t¢ Phone(519)866-5521 Fax(519)866-3884 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYIIAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning By-law Amendment or Temporary Use Zoning By-law)or$1500 (Temporary Use Zoning By-law Renewal)or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. IAVE, /4' Al IP !1 : A , shall assume responsibility for any additional costs exceedi i g the deposi ed amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Property Owner 115;,4,44�� r 6 �.n `, (�c its 1tht/t/!, ijv Property Owner U FOR OFFICE USE ON�L�Y/ DATE RECEIVED: /'%l-a(01" AMOUNT RECEIVED: /Viui & /7'/,ii2L,d 4' 'ra/� �►? /9op�/� DEEMED COMPLETE: 4,r- /31s- RECEIt #: Guw,Gtc,�/te�z.,� � CPN7fNI�E//to��5 FILE NO: p/V. /1/2/16 C DATE ADOPTED BY COUNCIL: f.pSuc./2iCeTi v6-: l72A17/f e 7:3OPm Revised February 2015 Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 48 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name: A) Rope. P +is' ✓'.:� i Ckuv_ r Address: �7 72. 7, ►O1 Li rte. 1 Tt I(wick,y Ond NLfCn ii*s Phone No.(Home): Business: S19 321;I eifcse rcpt( Fax: 511-0O2-1/5/ lime fax;1 Email: .1 7o_.+►: a iL' 1 Lot and Concession(if applicable): t.$ /0Cr: / '��51G4!'P cif Are there any other holders of mortgages,charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. /1/e`) 2. Applicant/Authorized Agent: Pg s f oe .4 okik, 1 ri t v— Address: r ' � �?" r, pi d'L 1 s ��' r s_. 11 Telephone No.: S ict $qoZ . ;.7 ae 5 I Fax: 5-1q gv42 vs-f 4 c°ta�ri��` Please specify to whom all communications should be sent: r/ Registered Owner (y( Applicant/Authorized Agent (4 ) 3. Legal Description of the land for which the amendment is requested:Roll# _ Concession: /t) Lot: I g Reference Plan No: Part Lot: Street and Municipal Address No.: cs r .# _ / A., .4b, f il What is the size of property which is subject to this Application? Area: 7,261. 9 m2 Frontage: /t 5-: x m,/Depth: e- 4/1. / m Td When were the subject lands acquired by the current owner? S 4. Existing Official Plan Designation: _ ./'Yrs i!f'v-4:_ How does the application conform to the Official Plan? 94i;1ez;i 11.�I? aT /,, e 4p:ht,>�G'�I►'�y* 44..)1.5 isi`s/;74, ir,,1C.!.,/ Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 49 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 3 5. Existing Zoning By-law Classification: _ y1407 rnrrrez/ What are the current uses of the subject lands? (RRC ' 2� hi cti filtio. a I — eLvreit, Sr L0 l If known,provide the length of time these uses have continued on this property. Q pptc?x /? yecte ' If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback 1 brei Bk.,:l1iv 1O.9`; 17/ Y6', . 22.5 m 10 ff(+r ) 5'1,5 57. r,t. _;foe �� Sa 3►. s ►� 37• Z is- If known,provide the dates in which each of these buildings were constructed. 6. What is the Nature and Extent of the Rezoning? 41#.6 C utJo,(ee. 1i1ke. 'Fc3 kiv tLis A1 •. Q u,r_—a Y0 1. i 'i CZoI')'e _g h'1 /. LvC— 1 7. Why is the rezoning being requested? i cJAert, iA c9°,►cv;4ez 1 a „6/,c(z f i�x+ ,moi c Ma e Nftee: J rievt, '7"r^^.l . :.:!: bt Ek4& .- .4. . GLIe. e ' :'Mhe-et -e - v -to have- IL( wt i atm . loe►� j tCt' CACI.Vile., ►"Jt 3 tech--; ci y: . it L'a4 f ck- rlf` .C.t. we- 5e,1h ' fele, o- e'Prve> $�ke�t. kc1 'efZoKiptg iNf-VwtrAytettly Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 50 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 4 8. Does the proposed Zoning By-law amendment implement a growth boundary adjustment of a settlement area? If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? 4/0 If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested(i.e.permitted uses, buildings or structures to be erected.(Be Specific) ExrsG- ce.sE 7 0/ 7"i/vie For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback 11. Services existing or proposed for the subject lands:Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply ( )) ( ) Private Drilled Well (lf) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 51 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 5 Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( Vic ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day,the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? /I/ 4 If not,where can they be found? Storm Drainage Provisions: 40/4 Proposed Outlet: 12. How will the property be accessed? Provincial Highway( County Road( ) Municipal Road—maintained all year( ) Municipal Road—seasonally maintained( ) Right-of-way( ) Water( ) If access is by water,do the parking and docking facilities exist,and what is the nearest public road? Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 52 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 6 13. Has the subject land ever been the subject of an application under the Planning Act for: PIan of Subdivision( ) Consent( ) Zoning By-law Amendment(t4 Ministers Zoning Order( ) If yes to any of the above,indicate the file number and status of the application. rife, ii DiLf De V/7700 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? ll/,,n371i.f'u/ionee/ G`5e /fier ikr/ as //— sca/ 7`/7� /'/ riru�7r� c(esiq/ OY7 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes,does the proposed amendment conform to the Provincial Plan(s)? /10f 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location,size and type of all existing and proposed buildings and structures,indicating their setbacks from all lot lines,the location of driveways,parking or loading spaces, landscaping areas,planting strips,and other uses; Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 53 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 7 • the approximate location of all natural and artificial features(buildings,railways,roads, watercourses,drainage ditches,banks of rivers or streams,wetlands,wooded areas,wells and septic tanks)that are on the subject lands,adjacent to the subject lands,or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location,width,and name of any roads within or abutting the subject land,indicating where it is an unopened road allowance,a public traveled road,a private road,or a right- of-way; • the location of the parking and docking facilities to be used(if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St.Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). (c) If a private sewage system is necessary,pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council c -4cXe / de4,7Cc 20. If this application is to accommodate the consent of a surplus farm dwelling,please provide the following information: / g Date surplus farm dwellin was erected: � Please provide the assessment roll number,location,and zoning of the farm parcel with which the subject lands is being consolidated. Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 54 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 8 I/We, /!fit✓ i4 e p1tri dived, ,of the t4.415 Name To ownship/City/Village etc. of 7q04eAezA,pl, ,in the county of /4,;.1, ,do solemnly declare: /Municipality Name County Name (i) that I/We am/are the owner(s)of the lands described above (ii) that to the best of my/our knowledge and belief,all of the information and statements given in this application and in all exhibits transmitted are true. Gc-el Frtescw ®r (iii) that I/we hereby appoint .J cyc, se.,n.- to act as an Agent on my/our behalf in all aspects of this application. And I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under oath,and by virtue of the "Canada Evidence Act". .011 DECLARED BEFORE ME at the: /Un cri�cz jay of ��'A'AT .wne /Agent /1 c5en in the County/Region of6/j./bn this a 0 ` day of / <r / �/ 20 ��'• ..:u.. .vim Olin i ieser7 Owner/Agent al- 17L 7)71414 /------17,/,':/-7;,----/i31-jacd 1.�(, �G .s/�aj ,/,-7 (f/A , p A Commissioner,etc. MARGARET UNDERHILL,a Commissioner, ate. 7r - / eDe uty Clerk of the Corporation of the Mealcipailty of Baykal. �O/S MARC.vRET UNDERHILL,a Commissioner,etc. D•:—. 6 Clerk of the Corporatioo of the Municipality of Dayitarei, Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 55 of 166 SURVEYOR'S REAL PROPERTY REPORT 4-1 PLAN OF PART OF LOT 18 CONCESSION 10 in * GEOGRAPHIC TORNSHIP OF OA YNAM I.) MUNICIPALITY OF CA BAYHAM Mt 9p COUNTY OF ELGIN Ldr 4 N. G"/IN SCALE 1:400 —` cEp 0n 4�4� Fy'4 METRIC 2.4....41r'ww.alerr"e�""'"'" G �'4�jU� O. 4 IC, .-7 Kau RUSTED SURVEYING Lm. C 4 4; ,yCF REPORT SUMMARYPP 0 w N m.rxe.9.vele rum er awry /, 0' 4 4 • @�, 0.0.01 CAM.OMAN 0110 0.aen NOR.000900 a TOE �, re a- x4�`yry .fi••r�1y w.rs x1le 0..or ane...we AM +' 4 s �f`4, RO..Lama¢x0 mem n r 0000 S N rely 4' �`cD 1100000 1DOOM s ao'-v mem mOr DA vea I if COMMON p� NC ?, , 141.7.0ax0.0.,a.0n love KIM AC FS S 0.0OF WM.00.0.0 MM.n.mom mom=V 11644 s • w ,f 04, 'i:?� -DAM Mo. "o 3 ' , j + 14, aRs waK.oes ROO PROEM REPORT Iws as PlOwlm FOR S o . O 040101 ...m'o OF NEW BAINIFT �n .w '41S. yg ry FOR use BY ono. gyp % a'w`"� SURVEYOR'S CERTIFICATE • fn1 '<> • , 0"""..'1-1.00000 NR 0.01000 r 0:10.2 OM •.00 n RAE 1.0Emu 4n ma we Low mot Aar re ne aj' 44 Nailuloo 0.NOM 000. • �-9ly 09-xssu0rw00.wrw00.x.....v1a.10csn pjl • Aav rtenuARY2t toss Baa '3 284 �� '1g PPOa M m0 emume 2 xe 4' P +F ''� 4 REPORT NO ADDITIONALPERTsPwrBY KM 111•51ED s cf Maw. "�0 0100 p-, A.P' • w M RILL DE ISSUED SRADDENOIF 10 1R BATE +•` Y• 4 h/ mY0 NOTES Cl.) h ka• 4 4 TQ1 4 4i, L.r9rA75 M-0xve.0a ME ISI.oEIR NO u.WOOED 70 OE•18010 r r.a.:r CI U 4 ?4, xRer W11a0[vRmo �'�� '04 �u w,z a n'6 LEGEND ...g 40x0 P.W Nem PA loose PO 400•0 H.NH MOO•S,s.e P4 022,2 012(0 PA ' p fin-. •a<ar'r P+,nxM P A um PART 1 R-15 ra OM. O 10.011 MIT .-e ON WIDENING AS SHOWN ON EXPADPRIA7IDN PLAN D-901 ( ELI s veO.N.0 R.r- Q n0'" AT"ya. re'M ."iw.PO"rrc1V4... r...a 00wm THE KINGS HJGHWAY Na 3 �f1 4507 L.,.•.• Ea OO ��OFSU�a TO AMMO 01100T°°"�70 pg .w -0 ,-• G0.10R.ve4m.w1w t,a.w Aoil owmr w0 A..-4341 r . .raw 044. nr .w4 Am r-am a..saw F-1141.131 . .~. g¢�J.7u Mom e.ssrto1.01.raw wlr ver ala .anw S„ OM0iLMALO r na 05.0 ro AS9.0'CROWOFMCROWm1e %v.n wares vela 0 LAM 8111KCIERS ,11 1 0 4 i ®OOwRN.,3016 xr.14)S1FD 9111K1N6 MA. ID RAPP:aulaNN 0,00110.OR Mr OF MS 01.0 al.00 OA 0 w LN.ORr�4Y MOM. �,-�[i�i\/L KIM RUSTED SURVEYING LTD. c b N.RKYY MEI,lu1.PWlr sO6 nONTARIO LAN* �R NICK 310-1143-3aN R:SIDR42-305ANC 4 ft 0000. 00x0. ' ..+.. w PRO.ECT: 15-11454 REFERENCE:F.F.a Odd r. 10 rt) M O Q t O CL N Marg Underhill From: John Friesen <newhopel@on.aibn.com> Sent: Thursday,March 26,2015 9:56 AM To: Marg Underhill Subject: Re:Amendment to zoning by-law for New Hope Baptist Church Hello Margaret, Re:We,New Hope Baptist Church,ask council to wave the cost for the application fee for permanent zoning of Lot 18 Con.10 to"Institutional." Reason:See letter from Maureen Beatty,AMCT Co-coordinator of planning February 5, 1999. The church delegation was told then that all that was required to get"Permanent Zoning"of said property was a written and signed letter from the church which we sent. We were told that the municipality was going through some major changes and that when the temporary time was over they would then automatically move us to a permanent zoning at their initiative and expense. Apparently it was overlooked at the time and we would like to move forward with the rezoning application. See letter from the church dated: January 1999 to Municipal Office of Elgin County,Mrs.Beatty. Assistant Pastor Greg Friesen New Hope Baptist Church In discussing the drainage issue with the Pastor&building committee we reached a consensus that we will go with the 50/50 route and split the cost with the municipality. Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 57 of 166 New Hope Baptist ti.h arch ertzi 4 4 Camden Ct.,Tillsonburg,Ontario N4G 4B3 • (519)842-3251 John Friesen.Pastor 2? Municipal Office of Elgin County jjni99 Mrs.M.Beatty Box 160 9344 Plank Rd. Straf'ordville,Ont.NOJ IYO Dear Mrs.Beatty This letter is in response to your]rind reminder that in Juno of 1999 our Temporary Zoning Permit expires. We as a Church are in our fifteenth(15)year,serving the community of Tilisonburg and surrounding areas.This location is meeting our needs and it would please us if Council would approve for us a Permanent Zoning. Our goal in the Attire is to build a new auditorium 60 by 44. Also we are working on acquiring the corner piece of property from the M.T.O.(Which we have maintained for the last three years.) We will await your reply. Sincerely, ours 4+Friesen,Pastor The Friendly church That Is Different r Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 58 of 166 February 5, 1999 Pastor John Friesen New Hope Baptist Church 4 Camdon Court Tillsonhurg,ON N4G 4B3 Dear Pastor Friesen SUBJECT: Temporary Zoning—New Hope Baptist Church Part Lot 18.Concession 10 Thank you for your letter received on January 27,1999 with regard to the continued use of the subject property for a church and a school. I subsequently prepared the attached report which was considered by Council at its regular meeting held on Thursday,February 4",1999 and deferred for further discussion later that afternoon during a planning session with the municipal planning consultant,Gary Blazak of Cumming Cockburn Limited. The purpose of the planning session was to commence a review of the official plans and zoning by-laws currently in place for the former Township of Bayham,Village of Vienna and Village of Port Burwell. It was suggested by Deputy Mayor Petrie and supported by the other members of Council that in view of the fact that through this official plan review,the municipality can simply designate your property as"Institutional, it would be to your benefit and more cost effective if you simply submitted a rezoning application at a cost of$500 to renew the temporary use for a period of about two years. At the end of the two year period,it is likely that your property would have been redesignated by the municipality at its initiative and expense as opposed to you undertaking site specific official plan and zoning by-law amendments at your expense(approx. $2,000). Therefore,I have enclosed a rezoning application for you to complete and submit with a fee of $500 for renewal of the temporary use by-law. You should obtain and attach comments from the Elgin/St.Thomas Health Unit and the Ministry of Transportation about only the application for temporary renewal. If you have any questions whatsoever,please call or visit me. Yours truly, Maureen Beatty,AMCT Co-ordinator of Planning D14NHBC Dev/99015 Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 59 of 166 CORPORATION OF THE MUNICIPALITY OF BAYRAM STAFF REPORT TO: Mayor&Members of Council DATE:January 29,1999 FROM:Co-ordinator of Planning FILE:D14 SUBJECT: New Hope Baptist Church NUMBER Dev/99001 Part Lot 18,Concession 10 Background Comments The subject property illustrated below is a 1.78 acre parcel under Roll No.006-15700 and is utilized for a church and school by the New Hope Baptist Church. nap 2 leAl s Ay- 4 On April 6, 1996,the Township of Bayham received an application from New Hope Baptist Church to rezone the property from its Highway Commercial zoning to a zoning designation which would permit the church and school to continue as a permanent use. However,at its meeting held May 2,1996,Council did not accept the application as submitted,but decided to permit the temporary use for a period of three years. From viewing the council minutes,the reason for a temporary use was in order for Council to evaluate the situation at the end of the three year term to determine if the permitted uses are still feasible. Subsequently,Zoning By-law 2362-96 was enacted and passed on June 20, 1996 accordingly. As the temporary use by-law will expire on June 20,1999,staff contacted Pastor John Friesen in this regard and to discuss his future plans. Pastor Friesen responded with the attached letter received on January 27,1999. Should Council be in agreement that an institutional use is appropriate for this property, both the official plan and the zoning by-Iaw would require an amendment. If however, Council prefers a further extension to the temporary zoning,a policy for temporary by-law renewals must be established. Currently,a policy does not exist in either the official plan, zoning by-law or the municipal tarriff by-law. .../2 Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 60 of 166 Staff Report -2- Jamul 29,1999 Dev19900I Gary Blazak of Cumming Cockburn Limited usually recommends to municipalities that half of the normal rezoning application fee be charged for renewals. Issues to be Considered Ministry of Transportation correspondence dated June 19,1996 stated no objection provided that access to the lands would be restricted to the municipal side road and the existing access onto Highway No.3 was closed and physically removed. All new buildings and structures must be set back a minimum distance of 13.7 m(45 feet) from the highway property line. Prior to any construction being undertaken, building/land use and sign permits will be required to be obtained from the ministry. A drainage plan must be submitted to.the Ministry. The MTo would be circulated for comments concerning a permanent zoning change and comments from the Elgin/St. Thomas Health Unit would be required. * For many years,the building and property had been used as a public school and by various church groups. • The church has been negotiating with Ministry of Transportation about acquiring the corner property currently zoned"Open Space". • Whether Council is satisfied that a church/school use is an appropriate designation for this property. SUGGESTED RECOMMENDATION "THAT the correspondence dated January 27,1999 from Pastor John Friesen, New Hope Baptist Church concerning the permanent demon of Part Lot 18, Concession 10,be received; AND THAT staff be directed to undertake mandatory pre-consulting with the Ministry of MunicOal Affairs and Housing on behalf of New Hope Baptist Church regarding a proposed amendment to the official plan to designate the subject property"Institutional"; AND THAT staff be directed to present to Council a by-law to amend Schedule "A"of the Rates and Fees By-law 98-03 to include a fee for renewal of temporary use by-laws in the amount of$500." Respectfully submitted, Maureen Beatty,AMCT Co-ordinator of Planning Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 61 of 166 r'1 IBI GROUP 203— 0 rd Street West B I Lo6H 1T3 Canada teln519 ON N28Sfax 519 472 9354 II I ibigroup.com Memorandum To/Attention Municipality of Bayham Date April 23,2015 From Derek Dudek,MCIP,RPP Project No 3404-595 cc file Subject New Hope Baptist Church-Application for Amendment to Zoning By- law,Pt Lot 18,Concession 10,Talbot Line 1. We have completed our review of the Application for Amendment to the Zoning By-law of the Municipality of Bayham submitted by New Hope Baptist Church in support of a proposal to recognize an existing church located on a 7200m2(1.8 acre)parcel of land located in Part Lot 18,Concession 10,on the west side of Talbot Line,south of Green Line and known municipally as 57272 Talbot Line. The subject lands are designated "Agriculture"in the Official Plan,and currently zoned site-specific Highway Commercial (HWC-2)in Zoning By-law No.Z456-2003. 2. The subject lands have been used as a church for 19 years and were permitted through a series of temporary zoning by-law amendments that have since lapsed. The intent by the applicants was to address the matter on a permanent zoning basis through the preparation of By-law Z456-2003 which did not occur,and is now being brought forward as a result of the owner's proposal to add a 2500 ft2 addition to the existing building. There is no proposed change in use associated with this application. Surrounding land uses are mainly open agricultural fields,with some low density residential uses to the south scattered along Talbot Line. 3. Section 2.1.4.1 of the Official Plan recognizes that small-scale institutional uses exist in the"Agriculture"areas of the Municipality and states that such uses will be recognized in the Zoning By-law in a way which recognizes their low building coverage to lot area ratio. As illustrated by the lot coverage information later in this memorandum the proposed rezoning would comply with this policy. In addition,regarding the last policy statement in this section that such expansions of institutional uses will require a site-specific amendment to the Official Plan,the intent of this policy is for such expansions that propose to remove land from agricultural lands by means of a lot expansion. This is not being proposed as part of this application(building expansion only on existing lot)and as such,a site-specific amendment would not be required. 4. The applicant is requesting the rezoning of the subject lands to the Institutional(I)Zone which lists a"church"as a permitted use. The existing building is 545 m2,with a proposed 232 m2 addition,for a total of 777 m2,or less than 11%lot coverage. This low lot coverage is below the maximum lot coverage of the I Zone,thereby fulfilling the above noted Official Plan policy regarding low lot coverage. In addition,the subject lands, existing buildings,and proposed building addition would meet all the zone regulations of the I Zone. IBI Group is a group of firms providing professional services and is affiliated with 15/Group Architects Report DS033/1 5 by Margaret Underhill,Deputy Clerk/Planning... Page 62 of 166 IBI GROUP MEMORANDUM 2 Municipality of Bayham—April 23,2015 5. Based on our review of the Municipality of Bayham Official Plan and Zoning By-law #Z456-2003,we would have no objection to the proposed amendment to rezone the subject lands to the Institutional(I)Zone. 77-ist IBI GROUP Derek Dudek,MCIP, RPP Associate Consulting Planner to the Municipality of Bayham Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 63 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z638-2015 NEW HOPE BAPTIST CHURCH BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule"A",Map No.2 by removing from the site-specific Highway Commercial(HWC-2) Zone and adding to the Institutional(I)Zone,which lands are outlined in heavy solid lines and marked I on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 21St DAY OF May 2015. READ A SECOND TIME THIS 21st DAY OF May 2015. READ A THIRD TIME AND FINALLY PASSED THIS 21S'DAY OF May 2015. MAYOR CLERK Report DS033/15 by Margaret Underhill,Deputy Clerk/Planning... Page 64 of 166 - CON 11 1 ,, -- ti 1 i-- ---musazaf __-.I j.J r fii--___/ __ , y JI , __-_:-.7----- ...- y` r. II tr' CON 10 { J t 1 / __.- -.,-;4-.Z..- -. 1 f,...---- `� rte ti ^'��� t\ \ t Is 1 s r = 6r '''.7----1-'-•2111"-- a ¢ filliZ r 1 41 d �/ f GI 7 _ W w LI Y Agar Lau L3 �-�.. y� c-.. �. W 1 41 14 117 01 FYI �[ i l fP4 f k [ kJ- L 10 LOT II 46, 1 `7; t LOT f? LOT 13 I \L07w. SLOT6—.�t;,/ 5 C j LOT 16 LOT 17 r1 Ii. ff —+� tf LOT b t SEE'SCHEDULE Ci- MAP NORTH HALL I f r This Is Schedule"A"to By-law ° i } _ No.263& y � 2015,passed the - ` 4 �"- 21st day of May,2015 pas SEE SCHEDULE A-MAP No.6 Mayr' ce�ri< f SEE SC EDULE"• . A-MAP I MUNICIPALITY OF BAYHAMA. SCHEDULE A Legend .o i MAP No.2 0 Zi LA " ,m LIM in [n LP RCA Rego MN LII It NINE Report DS033/1 5 by Margaret Underhill,Deputy Clerk/Planning... Page 65 of 166 191°C1144-440 , REPORT pp1111.° o AY DEVELOPMENT SERVICES -stonily Is TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: May 21, 2015 REPORT: DS-34/15 FILE NO. C-07/D13 Roll#3401-000-006-07600 SUBJECT: Rezoning Application—Bergen File: D14.BERG BACKGROUND: Peter and Anne Bergen submitted a rezoning application to rezone their property located in the hamlet of Eden on Plank Road. The purpose of this By-law is to change the zoning on a 1250 m2(0.3 acre)parcel of land,from the Hamlet Residential(HR)Zone to the site-specific Hamlet Residential (HR-8)Zone in Zoning By-law Z456-2003. The subject lands are located on Part Lot 22, Concession 8, , in the Hamlet of Eden,and located on the west side of Plank Road, south of Eden Line and known municipally as 11463 Plank Road. The effect of this By-law will be to permit the creation of a new residential lot with an undersized lot frontage in accordance with the conditions of an approved severance by the Elgin Land Division Committee.(E68/14) DISCUSSION: A public meeting was held on May 7, 2015 with one person signed in asking about the drain located on the subject lands. No further written comments or concerns have been received. The legal survey plan provided shows a building envelope which could support a 1200 sq.ft. dwelling,which would comply with the required setbacks from lot lines and the municipal drain. Staff and planner recommend the passing of the zoning by-law amendment as presented to satisfy the condition of consent. ATTACHMENTS: 1. Rezoning Application April 13,2015 2. Draft Zoning By-law Z637-2015 Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 66 of 166 Staff Report DS-34/15 Bergen 2 RECOMMENDATION 1. THAT Report DS-34115 be received for information; 2. AND THAT Zoning By-law Z456-2003,as amended, be further amended by changing the zoning on the subject lands owned by Peter and Anne Bergen,from the Hamlet Residential(HR)Zone to site-specific Hamlet Residential(HR-8); 3. AND THAT Zoning By-law 2637-2015 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Mar aret Underhill Deputy Clerk/Planning Coordinator //CAD Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 67 of 166 $AYHA4t MUNICIPALITY OF BAYHAM '"'`", F.O.Box 160 4 Straffordville,Ontario °p osa NOJ 1Y0 pOnity TsY° Phone(519)866-5521 Fax(519)866-3884 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning By-law Amendment or Temporary Use Zoning By-law)or$1500 (Temporary Use Zoning By-law Renewal)or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/WE, 1�o'fe7— 1- o !Fcp.n shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. d q ! _v Property Owner / M1 J G Property 0 ` er FOR OFFICE USE ONLY DATE RECEIVED: ."i7err ?'`7AMOUNT RECEIVED: (9°0a DEEMED COMPLETE: 1/03 RECEIPT#: 0'O3 C)/v r17ar675 !. U FILE NOri.)/y, Z7'I U- DATE ADOPTED BY COUNCIL: sumet.>NG- /1119" Revised February 2015 Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 68 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name: P�-e:__ 4 Address: 6142.1 Ve_nna Linc., ¢.,I rruar. 6 nl NE-1+ 2 Z Phone No.(Home): 512, Business:' SIS-.521-S(oOS Fax: 519- at6-1-tI2 Email: Lot and Concession(if applicable): Are there any other holders of mortgages,charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. 2. Applicant/Authorized Agent: V t' Address: Telephone No.: Fax: Please specify to whom all communications should be sent: Registered Owner ( ) Applicant/Authorized Agent ( ) 3. Legal Description of the land for which the amendment is requested:Roll# 3461 6co oat, (Y ( 0 Concession: `' Lot: 22- Reference 2Reference Plan No: 25L Part Lot: Street and Municipal Address No.: : t r le 3 Plank.24. What is the size of property which is subject to this Application? Area: last Ci , m2 Frontage: ig.a/Q m Depth: «�+71..-�.15 m r Lfly When were the subject lands acquired by the current owner? July 204 , 4. Existing Official Plan Designation: i-t pory LST S . How does the application conform to the Official Plan? ES Od ofr 'n+ 1" por' g,. Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 69 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 3 5. Existing Zoning By-law Classification: ANA L-51 Hit) What are the current uses of the subject lands? -111Actomrr If known,provide the length of time these uses have continued on this property. If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback \J Ptd If known,provide the dates in which each of these buildings were constructed. 6. What is the Nature and Extent of the Rezoning? p o-. jao 2c,1e Q p"f, Se/1; .3 419,M i grrcl..✓l /Ci r-tr_.vl4r_d _LsQ/[CCtCq .9�s 0/1 i.0/ 7. Why is the rezoning being requested? 'T e2171,01c. , ca.,�i/04..7 o trPein 6y1 Q.7 d° Y.- r perm/ 09 Leh C/-- SPS r'' ref 7 -r-tern. .�^Q Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 70 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 4 S. Does the proposed Zoning By-law amendment implement a growth boundary adjustment of a settlement area? /1 t If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? n a If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested(i.e.permitted uses, buildings or structures to be erected.(Be Specific) 4,eck'677 For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback Pa/140g eolke4az___ pei7mrp7 Of trar-eCi_cl'ae 1//,‘11 tsa - i/ 190, ce 11. Services existing or proposed for the subject lands:Please indicate with a Water Supply Existing Proposed Municipal Piped Water Supply ( ) ( ) Private Drilled Well ( ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 71 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 5 Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) Individual Septic System ( ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day,the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not,where can they be found? Storm Drainagei,G Provisions: VAI9raginI mai;/C/�/ c7/' '//1 e ' 'C3 QS 1 j U t: De, Ira 'ran. 12. How will the property be accessed? Provincial Highway( ) County Road(4 Municipal Road—maintained alI year( ) Municipal Road—seasonally maintained( ) Right-of-way( ) Water( ) If access is by water,do the parking and docking facilities exist,and what is the nearest public road? Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 72 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 6 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision( ) Consent( Zoning By-law Amendment( ) Ministers Zoning Order( ) If yes to any of the above,indicate the file number and status of the application. E Of Su Y3 Came,1jeritr 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes,does the proposed amendment conform to the Provincial Plan(s)? 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location,size and type of all existing and proposed buildings and structures,indicating their setbacks from all lot lines,the location of driveways,parking or loading spaces, landscaping areas,planting strips,and other uses; Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 73 of 166 Municipality of Bayham Zoning By-law Amendment Application Page? • the approximate location of all natural and artificial features(buildings,railways,roads, watercourses,drainage ditches,banks of rivers or streams,wetlands,wooded areas,wells and septic tanks)that are on the subject lands,adjacent to the subject lands,or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location,width,and name of any roads within or abutting the subject land,indicating where it is an unopened road allowance,a public traveled road,a private road,or a right- of-way; • the location of the parking and docking facilities to be used(if access will be by water only); • the location and nature of any easement affecting the subject Iand. (b) Written comments from the Elgin St.Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). (c) If a private sewage system is necessary,pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council 20. If this application is to accommodate the consent of a surplus f ' dwelling,please provide the following information: Date surplus farm dwelling was erected: Please provide the assessment roll number, ation,and zoning of the farm parcel with which the subject lands is being consolidated. Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 74 of 166 Municipality of Bayham Zoning By-law Amendment Application Page 8 I/We, /f ,—�I/N?C �!en ,of the _ 1i.1,r i/� D-Q— / l G' Name Tan/Township/City/Village etc. a14 rret of ,in the county of E F"tf ,do solentnly-deelare: Municipality Name 4unty Name (i) that I/We am/are the owner(s)of the lands described above that to the best of my/our knowledge and belief,all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/we hereby app t to act as an Agent on my/our behalf in all aspects of this applicatiodc.....„ And I/We make this selenwdeelaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under oath,and by virtue of the "Canada Evidence Act. DECLARED BEFORE ME at the: r /5 of / Cg'�?,�e',;� Owner/Agent in the County/Region of this day of !ria,rcid 20 / T f ✓ Owner/Agent /2711,1 A Commissioner,et ARCAR>rTU1DFRiil1.i.,tiComtnleeloner,etG Depcty Clerk of the Corporation of the Municipality of Bayhaae. Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 75 of 166 :-.----..--;.# ‘,°1 A., IA Pte'' p�Ps ms,µ' 0. ,Y I '` o ,�� i 1Y c'0.ate .gpo '� � 4 \ z 1 �y I1 b \ e • mor''� s�:, <1064)1....... O - I , A ., i a1`4 / ." 10 ;". .. s°k, :Vs. Arcl%464`..,,, "re + 4, 1 1 r . -ems n " p --* AV -ir ' .? 4, ipLe4. 1.:. ,,,,,,,,,,-—,,k% z 1 a . r Q Va OM CM40E I OM-xudl a1. 4 1 Z3 15285 W � -- " 30.480 Wale 9 I. N5Y35'40'W1 41745 / I ez / Cl 1 , r----.I 10` N a x N g 61_ ' p-. d l / h r1 =4 4 I15 -7 • Q el p I N 5Y V38'45"W EAE , ® A`� 46.733 _ 6T _ ,,y Mesita>a 1 &— MINE 1 4.1 .4_,, I gWM�oE 9 �• : r F N 06 W.MN PA•It AWE *�SIWE G99Ter P/l 6llA 1M1 PIt EI AIIL �Yy�, ler 10.an GC / 4. v i Hyl q � P ICC\;'''''.------f, ' ' I / s z , sI! ►- _ : �41--10 ----- o. e00 2.5a'SLME 4' ep+ 1 15.0m'--t ler � r Isoe a-.' ''° 31 2 GI +� r / a7. 1lCIL WIAPIAGE OM SW4 PWM�E SOLE wan I1 M.a uta o�M1 ORNIAGE MIKE PItup, 1�f 1 rte.. 4' l.' .�3�.. .„rt.i— ..ac... •a N 59' .. 35'40'W f�' i• 45.720 / 6 a» 1 a _f' 1 A a tc C:\050FT141\PLOT\4-11361E.dwg, 3/25/2015 10:41:44 AM, kipV100_pc3_ S.___ ---._i,.�'r4/ w Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 76 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z637-2015 BERGEN BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A", Map No. 1 by removing from the Hamlet Residential (HR)Zone and adding to the site-specific Hamlet Residential(HR-8)Zone,which lands are outlined in heavy solid lines and marked HR-8 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Section 9.12 EXCEPTIONS—Hamlet Residential(HR)Zone,by adding the following new subsection. "9.12.8.1 Defined Area HR-8 as shown on Schedule "E"to this By-law. 9.12.8.2 Minimum Lot Frontage 16 metres" 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 216 DAY OF May 2015. READ A SECOND TIME THIS 21"DAY OF May 2015. READ A THIRD TIME AND FINALLY PASSED THIS 21"DAY OF May 2015. MAYOR CLERK Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 77 of 166 SEE SCHEDULE A-MAP No.9 • _ j . /7/:i 1 I , f j r E lar ! • "�,-.4.. .. • SEE// IELEA-MAP No.41 This is Schedule"A"to By-law No.Z637-2015,passed the 21st day of May,2015 .1V1of Clerk MUNICIPALITY OF BAYHAM SCHEDULED LPI M4RIIH f� eCAft9IBtbELme EDEN a MO am am Report DS-34/15 by Margaret Underhill,Deputy Clerk/Planning... Page 78 of 166 NOTICE OF PUBLIC MEETING CONCERNING A PROPOSED COMMUNITY IMPROVEMENT PLAN °�« '` IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Municipality of Bayham has initiated a proposed Official Plan Amendment under Section 17 of the Planning Act to update its policies on Community Improvement. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday,June 4,2015 at 7:30pm in the Municipal Council Chambers at 9344 Plank Road, Straffordville to consider a proposed Community Improvement Plan in accordance with Section 28 of the Planning Act. THE PURPOSE AND EFFECT of the Community Improvement Plan is to expand the areas subject to Community Improvement to include agricultural areas. Any specific existing Community Improvement Plans would be repealed and replaced by a new Community Improvement Plan applying to the Municipality of Bayham in its entirety. The County of Elgin,being the upper-tier municipality with a coordinating role over the seven municipalities which comprise the County, including the Municipality of Bayham, has recently undertaken the preparation of the Elaincentives Community Improvement Plan as a component of a strategic County-wide framework for community improvement that is to be administered and funded in partnership within the Municipality. With the new Community Improvement Plan in place,the Municipality would be eligible to avail itself of various programs and funding sources. The Community Improvement Plan will potentially affect any and all lands situated in the Municipality and, accordingly,a key map is not considered necessary. ANY PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Council of the Municipality of Bayham before the proposed CIP is adopted, or before the By-laws are passed,the person or public body is not entitled to appeal the decision of the Municipal Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting, or make written submissions to the Council of the Municipality of Bayham before the By-laws are passed,the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board,there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Community Improvement Plan,or the refusal of a request to adopt the Plan you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed Community Improvement Plan may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 8th day of May 2015. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 9344 Plank Rd, PO Box 160 Straffordville ON NOJ 1Y0 Tel: 519-866-5521 Fax:519-866-3884 www.bsyham.on.ca munderhill@bavham.on.ca Notice of Public Meeting re Proposed Community Improvement P... Page 79 of 166 Ministry of Ministere des Transportation Transports Office ot the Minister Bureau du ministre Ferguson Block,3`d Floor Edifice Ferguson,3°etage *** 77 Wellesley St.West 77,rue Wellesley ouest luau Toronto,Ontario Toronto(Ontario) Oitarh M7A 1Z8 M7A 1Z8 416-327-9200 416-327-9200 www.ontario.cattransportation www.ontario.caftransports M2015-1860 May 4, 2015 RECEIVED His Worship Paul Ens MAY 1 1 2015 Mayor Municipality of Bayham MUNICIPALITY OFBAYNAM 9344 Plank Road PO Box 160 Straffordville ON NOJ 1Y0 Dear Mayor Ens: The Auditor General released her report on winter highway maintenance in Ontario on April 29, 2015. We thank her for this thorough and thoughtful review, and her recommendations. While we have already taken action on many of them, we continue to work with our contractors and the OPP to improve highway snow clearing operations. Being able to travel safely on our highways is very important to Ontarians, and at the Ministry of Transportation (MTO) it's our top priority. Over the past few years, MTO has worked to improve the quality of highway snow clearing by adding more than 100 pieces of equipment.We've also strengthened our oversight and enhanced the way we plow truck climbing and passing lanes, and freeway ramps and shoulders. In the coming months, we'll be doing more to make driving conditions better in winter 2015/16. The Auditor General's report provides eight recommendations to the ministry. These recommendations identify improvements to how maintenance contracts are awarded; oversight of highway maintenance contractors; the effective use of equipment, sand, salt or anti-icing liquid to achieve the ministry's snow clearing standards; contractors' patrolling and reporting; and improved communications with the public on winter driving conditions and winter maintenance performance. As a ministry, we have a lot of work to do and so do our contractors. I will be meeting with them in person as soon as possible to determine how we can work together to improve this program and their performance. .../2 Ministry of Transportation re Winter Highway Maintenance Page 80 of 166 -2- Further, I have directed ministry staff to provide me with an action plan within 60 days that outlines ways to further strengthen and improve winter maintenance, while addressing the Auditor's recommendations, to ensure that we are doing everything possible to provide Ontarians with safe highway conditions. I will make that action plan public. I have heard from some municipalities regarding how winter maintenance has improved this past winter season but there is more we need to do. I look forward to reporting back on our action plan, our progress implementing the Auditor's recommendations and the additional steps we will be taking to enhance winter maintenance in Ontario. Sincerely, ii Steven Del Duca Minister Ministry of Transportation re Winter Highway Maintenance Page 81 of 166 Ministry of Citizenship, Ministers des Affairas civiyues, hnielgration and International de['immigration et du Commerce Trade international r Minister Minislre ' 61'Floor 6e Mage' ImaaN 400 University Avenue 400,avenue University ontar[o Toronto ON M7A 2R9 Toronto ON M7A 2R9 Tet.:(416)325-6200 Tel.: (416)325-6200 E C- E I V ED Fax:(418)325-6195 T5lec.:(416)325-8195 April 2015 MAY —5 2015 MUNICIPALITY OF OAYHAM Deur Friends, It is my pleasure to send you this call for nominations for the Ontario Medal for Good • Citizenship. Established in 1973, the Ontario Medal for Good Citizenship honours Ontarians who, through exceptional;long-term efforts,have made outstanding contributions to.cotnmunity.life. Recipientswill be presented with their medal by the Lieutenant Governor of Ontario at a special ceremony at Queen's Park in the Fall 01 2015. Here is what you need to do to submit a nomination for this Medal program: a) Visit ontario.caJhonoursandawards and.click on the Ontario Medal for Good Citizenship icon. • b) Download the appropriate PDh tbrm.• c) Read the eligibility criteria and instructions carefully. d) Fill out the farm and sUbmitit along With your supporting documents/testimonials before .luly 17,2015. Instructions for submitting your package can be found on the wetsite. If you have any questions or would like additional information,please call 416 314-7526;toll free 1 877 832-8622 or?TY 416 327-2391. I encourage you to.take.the time to nominate a deserving citizen in your community for an Ontario Medal for Good Citizenship.The men and women we honour stand as shining examples to us•all. Thank you for your attention to this important recognition program. Yours truly, r , . Michael Chan Minister Ministry of Citizenship,Immigration and International Trade... Page 82 of 166 Municipality of Trent Lakes Meentefpaaj,of Box 820, 701 County Road 36 Bobcaygeon, ON KOM 1A0 Trutt Lakes Phone: (705)738-3800 Fax: (705)738-3801 May 12, 2015 All Municipalities In the Province of Ontario Dear Municipal Representative: Re: Demonstrated Need for Aggregates At the Regular Council Meeting held on May 5, 2015 the Council of the Municipality of Trent Lakes passed the following resolution: Resolution No. R2015-279 Moved by: Councillor Raymond Seconded by: Councillor Persson WHEREAS a primary concern for the Municipality of Trent Lakes is that due to our close proximity to the Greater Toronto Area there will be an increase in the demand for aggregates from this area resulting in an increase in the number and size of quarries in the Municipality; and WHEREAS it is widely acknowledged that extracting aggregates from the landscape is an intrusive activity that has the potential to cause long-term impacts on publicly important environmental resources and farmland;increases in traffic, road damage and greenhouse gas emissions; and degrades the quality of life in local communities; and WHEREAS in 2005 the Provincial Policy Statement was amended to allow aggregate producers to propose extraction sites without having to demonstrate the need for the additional supply of aggregate resources, thereby creating a barrier to comprehensive planning and favouring the protection of aggregate extraction at the expense of other provincial interests, and as a result encouraging the rapid and non-sustainable use of the resource; and WHEREAS applications for licences under the current Aggregate Resources Act do not require proponents to demonstrate need to extract aggregate resources in a particular area; .../2 Municipality of Trent Lakes re Demonstrated Need for Aggrega... Page 83 of 166 -2- THEREFORE BE IT RESOLVED THAT the Municipality of Trent Lakes request that the Ontario Government amend the Provincial Policy Statement and the Aggregate Resources Act to require aggregate extraction proponents to demonstrate need for the particular supply of resource proposed for extraction; and further THAT this resolution be forwarded to the Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, the Honourable Bill Mauro, Minister of Natural Resources and Forestry, the Honourable Glen Murray,Minister of the Environment and Climate Change, the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, Provincial Opposition Party leaders, the Environmental Commissioner of Ontario, Barry Devolin, MP, Laurie Scott, MPP, FCM and AMO; and further THAT through the circulation of this resolution to all municipalities in Ontario it be requested that they adopt a similar resolution in support of the requested changes to the Provincial Policy Statement and the Aggregate Resources Act. Carried. As per the resolution, it is requested that all municipalities in Ontario adopt a similar resolution in support of the requested changes to the Provincial Policy Statement and the Aggregate Resources Act. Sincerely 6o-2-Ah.gi,o-A.e Bob Angione, M.P.A., B.Admin. Municipal Clerk Municipality of Trent Lakes re Demonstrated Need for Aggrega... Page 84 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Section 1.1 HEALTH AND SAFETY POLICY STATEMENT The Corporation of the Municipality of Bayham is committed to ensuring a safe and healthy environment for its employees, visitors, and contractors, and the prevention of occupational illness and injury in the workplace. In order to achieve this objective, the Municipality will: • Comply with all relevant legislation and standards related to health and safety • Identify and control hazards which may result in occupational injuries or illnesses, or property damage • Develop, implement, and monitor health and safety programs to fulfil these objectives • Educate employees to increase the awareness of health and safety principles throughout the Corporation and ensure that senior management, supervisors, and workers have the skills to carry out their responsibilities • Ensure that supervisors monitor their workers' safety performance, and take appropriate disciplinary action when employees fail to comply with safe work practices and procedures • Include health and safety as a criterion in evaluating job performance • Establish a communication system to inform visitors about potential hazards, so as to ensure a safe and healthy environment for all • Review this policy annually with the Joint Health and Safety Committee and/or Health and Safety Representatives.. In addition, all employees of the Municipality of Bayham commit to performing their jobs safely and in accordance with legislative requirements as well as Municipal Safe Work Procedures and Practices. Signature: Date: File: Word/Policy/H&S/2015H&S policy statement The Corporation of the Municipality of Bayham Health and Saf... Page 85 of 166 Municipality of Bayham Joint Cemetery Board Meeting Minutes Bayham Municipal Office DMFr Council Chambers 9344 Plank Road, Straffordville Tuesday,April 7,2015 at 7:00 p.m. Present were: Ralph and Marlene Carter, Gerald Taylor, Perry Grant, Jim Tait, Mike Elliott, Dennis Ball, Bonnie Ball, Bob Gregson, Ben Reddecop, John Scott, Lynda Millard, Secretary and Lorne James, Treasurer. Councillor Wayne Casier was absent. 1. Call to Order,Welcome&Introductions The Secretary called the meeting to order and welcomed the Treasurer, Lorne James, new members Dennis Ball, Mike Elliott, Perry Grant and Bonnie Ball Coelho. 2. Appointment of Chairman John Scott volunteered to act as Chairman. 3. Minutes of meeting held Tuesday, November 25, 2014 for approval Moved by Bob Gregson Seconded by Perry Grant "That the minutes of the meeting held November 25, 2014 be approved as circulated." Carried 4. Correspondence&Reports Treasurer James reviewed items 4(a)-4(d)with discussion by members ongoing. Mr. James noted that, with current low interest rates on investments being offered at 2.5%or less, it may be necessary for the Municipality to lower the top- up interest% rate being allocated to the Boards on the Care& Maintenance Fund. Another option, previously discussed by the joint cemeteries,would be to review the individual cemetery needs and adjust the %allocation according to specific individual cemetery needs. He reported that$5000 has been allocated for cleanup of cemeteries(in-active/ without own funding $) in the 2015 operating budget. Members were requested to consider the cleanup needs in their specific cemetery for this year, and advise Municipal staff as soon as possible. If all the works are lumped together, there may be substantial overall savings in a seeking a joint request for quotes. (a) Review of year-end financial requirements,forms, submissions, Bank fees, HST compliance, death and burial information, disbursement of Care & Maintenance Fund interest. Municipality of Bayham Joint Cemetery Board Meeting Minutes ... Page 86 of 166 Cemeteries Minutes -2- April 7, 2015 Members were reminded that any donors desiring to obtain a receipt for income tax purposes must issue payment by cheque, made payable to the Municipality of Bayham. To be valid for taxation purposes, receipts must be issued by the Municipal Treasurer. Once the donation has been recorded by the Municipality, a cheque in the same amount would be issued back to the specific cemetery board by the Municipality. It was noted that many banks are imposing substantial service charges for clients still utilizing bank books and some Boards may want to consider changing banks to reduce their costs. (b) Registrar's Policy on License Renewal Fees As of July 1, 2014, the license renewal fee that covers all municipal cemeteries remains at$15(paid by Municipality), the burial fee was increased to$12 per body burial and $12 per interment of cremated human remains. The$12 fee is payable to the Municipality and has been coming from the $35 fee the funeral home pays to the cemetery board for identification and marking of a lot for burial. The $12 fee is paid to the Municipality which in turn, forwards payment to the Registrar on behalf of the cemeteries after year end. There was no interest in increasing fees at this time. (c) Staff Memo 2015-01 regarding WSIB coverage, Insurance&Volunteers Update Further to the staff memo, it was noted that under the WSIB requirements, volunteers are not to be paid for work done on the cemetery's behalf, as volunteers are not covered under the Municipality's WSIB coverage. If members expect to be paid for doing work on behalf of the cemetery, they would need to become a contractor and carry their own WSIB and liability insurance coverage. The Municipal position on this fact raised mixed feelings and opinions amongst the members. (d) Staff Memo 2015-02 regarding Grass Cutting Quotes Staff noted that quotes submitted for cemetery grass cutting were lower than previous except for Straffordville. The quotes are to be considered for approval at the April 2nd meeting of Council. Municipality of Bayham Joint Cemetery Board Meeting Minutes ... Page 87 of 166 Cemeteries Minutes -3- April 7, 2015 5. Other Business Jerry Taylor advised that Board members are looking into establishing a columbarium at the Straffordville Cemetery and provided some information and a sample of fees being charged by the Tillsonburg Cemetery. Discussion followed. 6. Members Questions/Concerns I Comments None 7. Announcements None 8. Next Meeting&Adjournment Moved by Bob Gregson Seconded by John Scott "That the meeting be adjourned at 8:30 p.m.,to meet again on Tuesday, November 24, 2015 at 7:00 p.m." Carried Chairman Secretary Date Approved: A training session followed, with attendees Bonnie Ball, Mike Elliott, Perry Grant and Dennis Ball in attendance. Municipality of Bayham Joint Cemetery Board Meeting Minutes ... Page 88 of 166 Municipality of Bayham Joint Cemetery Board Meeting Minutes ... Page 89 of 166 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES-April 1,2015 (as approved at the Board of Directors meeting held May 6,2015 Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, John Scholten, Tom Southwick Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, J. Maxwell, J. Miller, P. Gagnon and D. McLachlan Regrets: Craig Grice The LPRCA Chair called the meeting to order at 6:35 pm Wednesday,April 1, 2015 in the Tillsonburg Boardroom. ADDITIONAL AGENDA ITEMS None DISCLOSURES OF INTEREST None DEPUTATIONS: None MINUTES OF PREVIOUS MEETINGS MOTION A-42115 moved: R. Chambers seconded: D. Hayes THAT the minutes of the LPRCA Board of Directors Annual General Meeting held February 27th,2015 and the Mid-Month Development Application Approval of March 16th be adopted as circulated. CARRIED BUSINESS ARISING None FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick - 1 - Long Point Region Conservation Authority minutes of meeting ... Page 90 of 166 REVIEW OF COMMITTEE MINUTES MOTION A-43/15 moved: R. Chambers seconded:J. Scholten THAT the minutes from the Backus Museum Committee meeting of February 12"', 2015 be received as information. CARRIED CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Staff Approved applications Staff approved nine applications since the last meeting in February: LPRCA-9/15, LPRCA-10/15, LPRCA-11/15, LPRCA-12/15, LPRCA-13/15, LPRCA-14/15, LPRCA- 15/15, LPRCA-16/15 and LPRCA-19/15. In response to questions, LPRCA-15/15 allows the applicant permission to inspect and repair a gas pipeline. No further questions or comments. MOTION A-44/15 moved:J. Scholten seconded: D. Hayes That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report as information. CARRIED b) New Applications The Planning Department sought approval for two applications at Hastings Drive, Long Point in Norfolk County. Staff explained that the May 1st deadline to move windblown sand is established by the Ministry of Natural Resources and Forests (MNRF) and that said minor applications can be approved at staff level. Most proponents at Long Point still have time to submit their application to LPRCA for the purpose of repositioning windblown material. These applications still require MNRF approval. MNRF with input from Norfolk County, LPRCA, and Fisheries and Oceans Canada developed a Quick Reference Guide to help the public identify who they are to call when planning various works/activities in the Long Point area. The Guide was distributed and reviewed by the LPRCA Board at the August 2014 meeting.. Staff proposed to present the Guide to those who submit an application for works at Long Point. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Torn Southwick 2- Long Point Region Conservation Authority minutes of meeting ... Page 91 of 166 Staff explained that pea gravel is the preferred material for parking areas in Long Point deemed as not having a negative impact to the area as per engineering studies completed in 2013/14. MOTION A-45/15 moved: D. Hayes seconded:J. Scholten THAT the LPRCA Board of Directors approves the following Development Applications WITH CONDITIONS contained within the background section of this report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-20/15 LPRCA-21/15 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW LPRCA partners with its municipalities and community groups to host community planting events. Staff is participating in various Earth Day events. "In Celebration of Earth Day"takes place April 261h at Backus and the annual Scout Tree Plant takes place April 25th where approximately 2400 seedlings will be planted. LPRCA staff will provide a presentation at the Welcome Birders to Your Business Workshop in Port Rowan April 131h . The Community Relations Supervisor provided a synopsis of the Cover Crop and Soil Health Workshop held at LPRCA yesterday. Approximately sixty people attended and a lot of positive feedback and compliments for the event were received. MOTION A-46/15 moved: D. Brunton seconded: R. Chambers THAT the LPRCA Board of Directors receives the April Calendar Review Report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick 3- Long Point Region Conservation Authority minutes of meeting ... Page 92 of 166 b) GENERAL MANAGER'S REPORT The GM attended the Rural Ontario Municipal Association (ROMA) conference in March where he met with various watershed councillors to discuss LPRCA services. The joint initiatives planned with the Town of Tillsonburg were reviewed. MOTION A-47115 moved: D. Brunton seconded: R. Chambers THAT the LPRCA Board of Directors receives the General Manager's Report for February and March 2015 as information. CARRIED c) FIVE-YEAR SILVICULTURE OPERATING PLAN UPDATE Staff will provide the 20-Year Forest Management Plan to the Membership at the next meeting. The 20-Year Plan guides the forest management operations for LPRCA through 2019. The Five-Year Plans rotate management activities through the various forest tracts. Good forestry practice dictates that some kind of management should be undertaken every 12 to 15 years. All of the properties listed,with one exception, have been treated and some are on their third rotation. The exception is the Jeffery/Butler Tract which was impacted by tornadic activity in 1978. Staff explained the various details of the Five-Year Plans noting the meanings of the columns entitled Special Designations and Silvicultural Operations, and the meaning of the Natural Heritage Woodlands designation. The previous difficulties in getting timely MNRF approval for forest operations have now been rectified. Staff discussed the infected Ash tree removal at Norfolk Conservation Area and in the watershed in general. MOTION A-48115 moved: R. Geysens seconded: D. Hayes THAT LPRCA Board of Directors approves the 5-Year Forest Management Operating Plan for the period covering 2015-2016 to 2019-2020. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick 4- Long Point Region Conservation Authority minutes of meeting ... Page 93 of 166 d) MEMORANDUM OF UNDERSTANDING RE: NORFOLK COUNTY SUMMER PROGRAMS Norfolk County Recreation staff has provided summer programming at Hay Creek Conservation Area for a number of years. They have requested to move their programming to Waterford North Conservation Area for the 2015 season to take advantage of the beach/swimming area, more space and a larger storage area. Norfolk County staff will be providing their own life guards for the water activities. MOTION A-49115 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors receives the staff report regarding the Norfolk County Summer Programs as information; AND THAT the appropriate signing officers be directed to sign the attached Memorandum of Understanding. CARRIED e) SINCLAIR CAMPBELL PROPERTY WETLAND CREATION The Sinclair Campbell property is owned by Ducks Unlimited and is located just west of Highway 59. The proposed plan includes moving material to reconstruct each berm and create sediment basins to keep sediment from flowing into the Big Creek Marsh. MOTION A-50/15 moved: D. Brunton seconded: R. Geysens THAT the LPRCA Board of Directors approves funding support for the wetland creation project on the Sinclair Campbell Property—Ducks Unlimited. CARRIED f) BACKUS MUSEUM COMMITTEE APPOINTMENTS The Backus Museum Committee originated last year as a requirement to obtain the Community Museums Operating Grant (CMOG). Unfortunately, LPRCA was unable to attain the grant but the Committee decided to proceed. The current Terms of Reference specifies three Board members plus the Chair and three community volunteers. No advertising for the community members occurred last year but an article in the local paper put forth the call for volunteers. Two community volunteers were secured at that time and recently two other people have expressed interest. In order to accommodate both requests the Terms of Reference must be modified. Discussion ensued as to whether this bypasses procedure or if more volunteers should be recruited. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick 5- Long Point Region Conservation Authority minutes of meeting ... Page 94 of 166 MOTION A-51/15 moved: R. Chambers seconded: R. Geysens THAT the LPRCA Board of Directors approves the appointments of Ron Sackrider and Betty Chanyi to the Backus Museum Committee; AND THAT LPRCA staff start the recruitment process immediately for additional members. CARRIED g) EROSION CONTROL ASSISTANCE PROGRAM The LPRCA Erosion Control Assistance Program provides 50%of the cost of eligible erosion control projects to a maximum of$1000. Mr. Csoff plans to use "Rapid Drain Outlets"described as modified Hickenbottoms with open tops. LPRCA will contribute $250. Staff recommended supporting this project to test the functionality of the Rapid Drain Outlets. MOTION A-52/15 moved: D. Hayes seconded: R. Geysen THAT the LPRCA Board of Directors approves the Gunther Csoff erosion control project under LPRCA's Conservation Services—Erosion Control Assistance Program. CARRIED The Chair adjourned the meeting at 8:05pm. Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick -6 Long Point Region Conservation Authority minutes of meeting ... Page 95 of 166 MUSEUMS BAYHAM Minutes of May 4,2015 SPECIAL Meeting Bayham Municipal Office,Straffordville,Ontario Present: Chair-Bev Hickey,Vice Chair-Chuck Buchanan, Secretary-Lynn Acre, Matt&Anna Schafer,Ray Maddox, Susan Start,Albert White,Ron Bradfield,Mayor Paul Ens, Councillor Ed Ketchebaw. Regrets:Kimberly Legg CALL TO ORDER: Mayor Ens called the meeting to order at 6:55 pm thanking everyone for attending the meeting. AGENDA:This meeting was called at the request of the Mayor and Councillor Ketchebaw. Mayor Ens explained that 2 councillors have been meeting with various interest groups/committees to discuss the recent facilities report and to collect our comments/suggestions for options in moving forward. DISCUSSION: Vice-Chair Chuck Buchanan began the discussion by explaining that this committee's initial distress stemmed from the lack of communication and information from Council after the closing of the Edison Museum.As mandated caretakers of the Edison artefact collection,the absence of direction and information was alarming.Our most prominent question is"Will there be a 2015 season for the Edison museum"? Mayor Ens explained that a facilities review was undertaken in 2014,in which the Straffordville Community Centre was found to be unfit for public use and later the Edison Museum was found to have structural issues which led to a"do not occupy"order. Council is open to options for a temporary Edison display for this season. Options for 2015 Season:It was suggested that small displays could be set up in one of the following locations. 1. Eden Community Centre: Pro:This is a municipally-owned facility,has lots of display space and is secure. Con: There is no connection between Eden and the Edison family.Also it was noted that there is an interested buyer of this facility and if it were sold to new owners then rent would have to be paid. 2. Port Burwell Home Hardware: Pro:This location is highly visible and would be convenient for summer staff to oversee both museums&the lighthouse. There is lots of room for a large display. Con:We would have to pay the annual property tax on the building in return for its use. There is no connection between Port Burwell and the Edison family. It is unknown if the security of the building is sufficient to safeguard the artefacts. Museums Bayham minutes of special meeting held May 4,2015 Page 96 of 166 -2- 3. Marine Museum: Pro:This is a municipally-owned facility and is very secure.It would be convenient for summer staff to oversee the display.There is high visibility in Port Burwell. Cons: There is very limited space available for a meaningful display as the Marine Museum's own collection is extensive.There is no connection between Port Burwell and the Edison family. 4. St.Luke's Anglican Church in Vienna: Pro:This facility is located in Vienna and already has a clear connection with the Edison family.The building itself is historical in nature and could be considered an artefact in itself. The building is secure and has sufficient space for an appropriate display available at the back of the sanctuary which should not disturb the weekly worship services. Con: It is not known if the congregation would agree to such a partnership for the season. Financial compensation would have to be determined and summer staff would have to be given access. 5. Any other vacant building on Vienna's Main Street: Pro:High visibility. Location has connection to Edison story. Con:Financial compensation would have to be determined and summer staff would have to be given access. Removal of Artefacts from Edison Museum: Due to the current"Do Not Occupy"order on the Edison Museum,committee members were advised that they would need to be accompanied by a municipal staff person when entering the building for the purpose of removing artefacts for any future displays. Summer Students: Mayor Ens informed the committee that Bayham still plans to hire 5 summer students for the museums.Therefore if another site is chosen for an Edison display this season,there will be sufficient staffing available. Long Term Storage of Artefacts: Councillor Ketchebaw advised the committee to begin planning for long-term storage of the Edison artefacts in the event that the current building is sold. CHAIRMAN'S COMMENTS: Chairman Bev Hickey thanked Mayor Ens and Councillor Ketchebaw for calling this meeting and for opening the lines of communication again.The committee recognizes the enormity of the decisions that Council will be making and encourages them to take their time. ADJOURNMENT: The meeting adjourned at 8:20 pm. Museums Bayham minutes of special meeting held May 4,2015 Page 97 of 166 MUSEUMS BAYHAM Minutes of May 14,2015 Meeting Bayham Municipal Office,Straffordville,Ontario Present: Chair-Bev Hickey,Vice Chair-Chuck Buchanan, Secretary-Lynn Acre, Matt&Anna Schafer,Ray Maddox, Susan Start,Albert White,Ron Bradfield,Kimberly Legg. 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Maddox and seconded by A.White that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the minutes of the April 8, 2015 meeting be approved as presented. Motion Carried. 5. CORRESPONDENCE: none 6. MATTERS OUT OF THE MINUTES a) Colorful Communities Dulux paint give-back: C.Buchanan reported that finally he was able to connect with both the corporate head and the London Area Manager in regards to applying for free paint for our artefacts. The London Area Manager along with the St.Thomas Colour Your World store manager met with C.Buchanan today at the Museum. They examined the types of materials to be painted (metal, wood,brick etc.) They confirmed that we do indeed qualify for their program. They will be sending an information packet to C.Buchanan with instructions on the proper application of paint for each type of material. Chairman B.Hickey thanked C.Buchanan for all of his time and efforts to move this project forward. b) 175th Anniversary Celebration of Lighthouse: S.Start reported that the annual Canada Day Parade in Port Burwell will begin at 11:30 am from the Legion. Its normal route has been altered so that it will march to the Lighthouse, where the parade will pause for a brief ceremony, then proceed past the Lighthouse, turn east, then north to the cenotaph. Jeff Rogers, from Periscope Playhouse, will be the MC for the day and will hopefully dress in period costume as Col. Mahlon Burwell. MPP Jeff Yurek has confirmed his attendance. MP Joe Preston has yet to decide. David Phillips, Elgin County's official Town Crier will be in the parade and part of the ceremony. Thanks Museums Bayham minutes of meeting held May 14,2015 Page 98 of 166 to some generous donors, the committee was able to hire 4 Harvard airplanes to do a "fly by" over the Lighthouse during the ceremony. The usual free BBQ and cake will be handed out at the Gazebo. Up-dated posters, designed by Jim Tone, were distributed. The poster has been posted on the Municipal website. The chairman thanked S.Start for all of her hard work in organizing this event. c) Lighthouse Digest: The article submitted by S.Start to this international magazine has been published. Instead of using any of the photos taken and sent by S.Start, they chose to use an archive photo. R.Bradfield will send copies of the article to members via email. d) London Boat& Fishing Show 2016: It was moved by A.White and seconded by R.Bradfield that we reserve our spot at a 75%reduced cost at the London Boat& Fishing Show to be held in February 2016, and that a 10% down payment of$30.77 be submitted along with the application by the May 31 deadline. Motion carried. e) Hamilton Boat& Fishing Show-March 2016: Defer decision. f) Summer Students: Five students have been hired for the 2015 summer season. They all worked for us last year. They are; Jeremy Underhill, Phillip Evanitski, Sarah Nichol, Stephanie VandenWyngaert, Megan Ferguson. g) Special Facilities Meeting with Mayor& Councillor on May 4: The committee met on May 4 with Mayor Ens and Councillor Ketchebaw. Minutes were distributed. L.Acre was congratulated on her summery of the discussion that took place. Following this meeting, Council held a special meeting to discuss facilities in which they made the following resolution; Moved by: Councilor Ketchabaw Seconded by Deputy Mayor Southwick THAT staff be directed to post a Request for Proposal(RFP)to place static displays of Edison Museum artefacts in Vienna for the 2015 summer season; AND THAT the RFP also include provisions for proposals for operational,staffed exhibits in Vienna for the 2015 summer season; AND THAT staff report back to Council on available properties in Vienna to place the Edison Museum for 2015; AND THAT staff be directed to hire five(5)museum students for the summer of 2015. CARRIED. It is expected that the results of the RFP submissions will not be presented to Council until mid June. At the same May 11 meeting, Council instructed staff to prepare a resolution to declare the current Edison Museum and the abutting vacant property surplus. This resolution will be voted on at the May 21'Council meeting. M.Schafer investigated and found a possible site for Edison displays on Plank Road in Vienna. The site of the Elgin County Land Ambulance service situated on Plank Road in Vienna will soon be vacant. Museums Bayham minutes of meeting held May 14,2015 Page 99 of 166 M.Schafer had a tour and found it to be very suitable. Elgin County holds the lease until the end of July 2015 but will be vacating the building shortly. M. Schafer knows the owner of the building and is willing to negotiate a reasonable rent for the season. It was moved by M.Schafer and seconded by C.Buchanan that Museums Bayham supports Council's interest in a stand- alone location on Plank Road in Vienna for a staffed Edison display for the 2015 season. Motion Carried. h) Doors Open East Elgin 2015: On July 11 there will be free admission to all of our museums. i) Grants: B.Hickey reported that although we did not receive Young Canada Works grants this year, L.Millard was confident that we would be receiving other government grants to supplement wages for our summer students. j) E.O.N. Report: C.Buchanan reported that EON will host a Student Training Workshop on Monday June 1, 2015 at the "Old Town Hall" in Harley, Ont. All of our summer students and possibly L.Millard will be attending. In their absence, the following volunteers will staff the Marine Museum& Lighthouse; B.Hickey& C.Buchanan in the morning and S.Start in the afternoon. NEW BUSINESS: Wheelhouse Up-date: Albert White,representing the Pt.Burwell Historical Society reported that the Wheelhouse is due to arrive in Port Burwell in mid-June. The fundraising efforts are continuing. Promotional brochures were distributed. Museum Promotion in local Elementary School: S.Start suggested that we seek permission from local school principals to have our summer students come into the school to promote our summer"Kids Program" as well as the Lighthouse Anniversary celebrations on Canada Day. Cleaning in Museum: C.Buchanan reported that the Marine Museum has already been given a spring cleaning. He assumes that the Lighthouse has too. 9.NEXT MEETING: Wednesday, June 10, 2015, at 7:00 pm Municipal office. 10. ADJOURNMENT: Moved by C. Buchanan and seconded by A.White that the meeting be adjourned at 8:37 pm. Motion Carried. Chairman Bev Hickey Secretary Lynn Acre Museums Bayham minutes of meeting held May 14,2015 Page 100 of 166 Museums Bayham minutes of meeting held May 14,2015 Page 101 of 166 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied to dispose of certain deferral account balances and for approval of the amount of its earnings that it must share with customers. Learn more. Have your say. Union Gas Limited has applied to the Ontario Energy Board for approval to dispose of amounts recorded in certain 2014 deferral accounts and for approval of its earnings sharing amount. If its application is approved, Union Gas Limited says that it would have the following impact for a typical residential customer over the six month period, from October 1, 2015 to March 31, 2016: • For customers located in Southern Ontario(Windsor to Hamilton), a charge of about$2.00. • For customers that purchase gas from a gas marketer in Southern Ontario, a charge of about$1.25. • For residential customers in all other areas a credit of about$3.45. Other customers, including businesses, may also be affected. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB)will hold a public hearing to consider the application filed by Union Gas. We will question Union Gas on the case.We will also hear arguments from individuals and from groups that represent the customers of Union Gas.At the end of this hearing,the OEB will decide whether amounts requested in the application will be approved. The OEB is an independent and impartial public agency.We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process.You can: • review the application filed by Union Gas on the OEB's website now. • file a letter with your comments,which will be considered during the hearing. • become an active participant(called an intervenor).Apply by May 11,2015 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • at the end of the process, review the OEB's decision and its reasons on our website. LEARN MORE Our file number for this case is EB-2015-0010.To learn more about this hearing,find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2015-0010 from the list on the OEB website:www.ontarioenergyboard.ca/notice.You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS.WRITTEN HEARINGS There are two types of OEB hearings—oral and written.The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed,you can write to the OEB to explain why by May 11,2015. PRIVACY If you write a letter of comment,your name and the content of your letter will be put on the public record and the OEB website. However,your personal telephone number, home address and email address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15(Schedule B). „ OnCam Ontario Energy Board Notice to customers of Union Gas Page 102 of 166 13, 1111, 111/2-2 DISTRICT SCHOOL aonno Laura Elliott,Director of Education and Secretary RECEIVE April 28,2015 NY —8 2015 Mayor Paul Ens Municipality of Bayham MUNICIPALITY OF BAYRAM 9344 Plank Road, P.O. Box 160 Straffordville,Ontario NOJ 1Y0 Dear Mayor Ens: Re: Saeed limit reductions in school zones At the March 31,2015 meeting of the Thames Valley District School Board,the following motion was unanimously passed by Trustees: BE IT RESOLVED: That the Thames Valley District School Board writes the Civic Works Committee and the Mayor of London,supporting the lowering of speed limits to 30km/h and that the Board also writes to all other municipal entities within Thames Valley requesting that they explore the same possibility. We would respectfully request that you explore the possibility of reducing the speed limit in school zones to ensure the safety of all students and their families throughout the jurisdiction of the Thames Valley District School Board. We look forward to possible discussions on this topic at future meetings. Yours very truly, fii:?Sded2.4_ Ruh Tisdale CHAIRPERSON RT/sp Thames Valley District School Board - Office of the Chairperson 1250 Dundas Street,P.O.Box 5888, London,Ontario N6A 5L1 Tel:519-452-2000 Ext.20219 Fax:519-452-2396 website:www.ivdsb.ca We build each student's tomorrow,every day. Thames Valley District School Board re Speed Limit Reduction... Page 103 of 166 131111, 11/22 DISTRICT SCHOOL aonno Laura Elliott,Director of Education and Secretary RECEIVE April 28,2015 NY —8 2015 Mayor Paul Ens Municipality of Bayham MUNICIPALITY OF BAYRAM 9344 Plank Road, P.O. Box 160 Straffordville,Ontario NOJ 1Y0 Dear Mayor Ens: Re: Saeed limit reductions in school zones At the March 31,2015 meeting of the Thames Valley District School Board,the following motion was unanimously passed by Trustees: BE IT RESOLVED: That the Thames Valley District School Board writes the Civic Works Committee and the Mayor of London,supporting the lowering of speed limits to 30km/h and that the Board also writes to all other municipal entities within Thames Valley requesting that they explore the same possibility. We would respectfully request that you explore the possibility of reducing the speed limit in school zones to ensure the safety of all students and their families throughout the jurisdiction of the Thames Valley District School Board. We look forward to possible discussions on this topic at future meetings. Yours very truly, fii?Sded4 Ruh Tisdale CHAIRPERSON RT/sp Thames Valley District School Board - Office of the Chairperson 1250 Dundas Street,P.O.Box 5888, London,Ontario N6A 5L1 Tel:519-452-2000 Ext.20219 Fax:519-452-2396 website:www.ivdsb.ca We build each student's tomorrow,every day. The Municipality of Central Elgin re Elgin-St. Thomas Munici... Page 104 of 166 From:Jeff King Sent:Wednesday,May 6,2015 1:12 PM To: Paul Ens Subject: May 7 Council meeting Mayor Ens. I don't know if you know,but there is talk that the cost of contracting the OPP for policing is going to go up. Now this is just talk but I'm thinking it's going to happen this coming summer. Also,when the Pan Am Games commence in Toronto the OPP will be seconding constables from all around Ontario to Toronto to provide security for the games,stadiums and athletes. That means that Elgin County(Bayham)could lose anywhere from 4 to 8 constables...that puts a huge dent in your dedicated patrols yet the Municipality of Bayham is required to pay the same amount. So, I have a proposition for you to take to council. We make the Bayham Police Service(or whatever you want to call it)"semi"official. This means that yes there is a proposed police service but it is not yet active. But, by being a member of the police service it will enable me to approach both the Federal and Provincial Government in an official capacity to search for and find information on what grants are available for start up funds. The new Federal Government Budget allows easier access to grants for police officers and police services now would be/is a great time to find these things out. It would allow me to go to other police services and talk to the Chief of Police on an equal level.This would let me find out what support,if any,we could expect from them London,Woodstock etc. It would also give me access to ride along with officers of these services judge their attitudes towards it. Of course if there was no support I would hold nothing back from you in this regard. All I would need is a letter from the Municipality stating that I am working for the proposed Bayham Police Service and a wage of$200 per week....$10,400 per year,rated to the time spent gaining all of this information. If it took me 6 weeks, I would get paid for 6 weeks if it takes 12 months I get paid for 12 months and I would supply ALL my own equipment/devices necessary for me to complete this task, with a start date of July 1st 2015,or sooner if you wish. Take it to council and let me know what their decision is. Sincerely Jeff King MA/PhD. Jeff King re Police Service Page 105 of 166 1510(441-40/ ....„....;,,,, „,„,„,ifinp. REPORT L__ , l TREASURY DEPARTMENT ‘(4f- O11110 ,W11., il° 4..46 unity I-veg' b TO: Mayor&Members of Council FROM: Lorne James,Treasurer DATE: May 14, 2015 REPORT: TR-08/15 FILE NO. F11 SUBJECT: 2015 Budget and Levy BACKGROUND: The 2015 municipal tax levy is$3,601,986,this is the portion that relates to the Municipality of Bayham (excludes County of Elgin and local school boards). The 2015 Municipal Budget is attached hereto as Appendix'A'. The budget represents at 9.3%or$306,465 notional value levy increase over 2014. Capital Budget Highlights: Fire Deoartment i. Apparatus Replacement,Tech Rescue Equipment, Elgin County Communications Roads i. Two new tandem Plow Truck Replacements ii. Best Line and Tunnel Line Tar and Chip iii. Light Line and Owl Road upgrades and repairs iv. Streetlight Project v. Storm Sewer Scoping and Upgrades Facilities ii. Transfer to Facilities Reserve General Government i. Council Computers ii. Transfers to Election,Working Capital and Liability Reserves Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 106 of 166 2015 Municipal Revenue 8eserve. 758,383.50 .1094 Pnvestnaent Income,I Other, 114,200.00, 157,215.00,2% 2% TaxatFon, *Taxation User Fps, 3,501,966.00,4E% Grants 1.708,8E03.W,2Z% re User Fees 1,001. Investment Income •Reserve ■Other Grants, 1,377.416,00,418% 2015 Tax Levy School$4.ard. 1,411,49E21,17 Elayham, / 3,601,SR8.98.4Z9 aE Bayham Elgin County • 11 School Board PIgin County, 3.540,O07.82,'41% Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 107 of 166 2015 Capital Expense Allocation Facilities, 15O,UOQ.00 Planning and .5% Development, 6,000.00,#7 Waste Water, 199,967.00,3% Fare Services, 217,054.00 7% I 1 Parks and /Recreation, Council, 20,000.00 10.000.00,0% >fP }JY General Government,I 130,000,00,4% Water, 1,346,000,00, Roads, 1,153,301,00, 43% 37% General Government Council Fire Services Roads Water Waste Water u Parks and Recreation Facilities •Planning and Development RECOMMENDATION 1. THAT staff be directed to bring forward a by-law for Council consideration to establish a levy for the year 2015 and adopt tax rates be drafted by the Treasurer. Respe tfully submitted, Reviewed .. Lorne Jh CPA,CA - -- p _40006trinhistrator Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 108 of 166 Municipality of Bayham 2014-2015 Budget Summary 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues General Taxation 3,121,468 3,113,710 3,225,715 3,323,786 3,156,307 3,295,521 - - OtherRevenues 1,263,316 1,431,141 1,431,437 1,263,984 1,333,838 1,269,900 1,217,000 1,046,300 General Govemment 50,789 51,485 53,736 64,990 52,000 61,200 376,310 112,750 Council - - 9,213_ 22,500 22,500 22,500 - - Fire Services 5,283 30,258 18,940 68,460 12,500 60,500 13,000 13,000 Police Services 50,865 33,984 127,168 85,000 85,000 110,000 70,000 Conservation Authority - - - - - Other Protective Services 68,437 84,094 75,592 73,165 75,500 76,500 66,500 66,500 Bylaw Enforcement Services 26,476 26,363 27,788 22,715 27,400 27,200 25,000 25,000 Roads 454,364 437,508 490,292 522,448 466,600 521,600 442,678 442,678 Winter Control 12,640 11,128 11,655 11,655 12,000 12,000 12,000 12,000 Street Lights - - - - - - - Water 566,438 590,795 536,994 543,754 559,275 568,143 794,709 560,975 Richmond Water 62,200 49,248 49,056_ 48,480 52,948 48,336 50,753 53,290 Waste Disposal 47,552 90,838 138,988_ 103,742 63,000 61,500 123,190 93,190 Waste Water 865,932 753,094 741,989_ 771,294 736,171 730,862 782,287 815,977 Health Services 4,629 4,628 - - - - - - Cemeteries - - 762 3,765 - - - - General Assistance - - 1,150 - 1,400 1,200 - - Parks&Recreation 1,665 356 - 2,861 600 - 2,500 2,600 Straffordville Community Centre 17,959 15,359 12,515 16,639 14,000 23,400 - - Vienna Community Centre 13,523 6,079 6,172 13,788 12,000 12,000 7,000 7,000 Eden Community Centre - - - - - - - - Libraries 61,835 63,525 64,288 65,123 64,800 65,000 66,000 66,500 Museums 27,046 25,817 39,376 30,531 25,400 26,400 31,800 32,800 Planning,Development&Tourism 17,717 33,631 31,056 27,000 28,000 27,000 27,000 Business&Commerce 600 - - 640 - - - Tourism&Marketing 7,403 10,687 15,510 19,086 9,600 16,200 5,500 5,500 Environmental Services 15,638 10,202 13,035 9,761 10,000 11,500 12,838 12,838 Capital 2,111,177 2,249,113 1,249,326 1,406,144 1,568,290 1,578,700 2,529,271 483,237 8,873,106 9,108,058 8,281,144 8,566,894 8,388,769 8,603,162 6,695,335 3,949,135 Expenditures General Taxation 256 - - - 7,109 - - 5,000 5,000 Other Revenues - 5,880 - - - - - - General Govemment 613,074 615,873 653,508_ 837,404 633,797 658,291 1,259,645 1,160,304 Council 89,886 76,786 76,869 87,026 91,369 99,369 76,128 77,836 Fire Services 345,462 383,814 407,692 497,186 366,554 486,814 510,783 514,991 Police Services 699,734 743,585 725,206 777,523 782,973 805,212 925,985 953,405 Conservation Authority 44,347 45,689 46,742 53,943 46,742 53,943 58,802 64,682 Other Protective Services 85,968 89,933 88,593 82,130 93,628 96,510 87,860 90,841 Bylaw Enforcement Services 45,711 52,571 51,740 40,615 70,727 69,985 38,748 39,517 Roads 1,434,377 1,293,214 1,555,607_ 1,456,044 1,384,193 1,445,384 1,446,906 1,472,896 Winter Control 126,066 84,918 119,793 137,343 114,724 116,937 107,000 107,600 Street Lights 64,848 58,982 70,492 77,132 70,000 70,000 54,000 35,000 Water 566,438 590,795 536,994 543,754 559,275 568,143 794,709 560,975 Municipality of Bayham 2014-2015 Budget Summary 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Expenditures(Continued) Richmond Water 62,200 49,248 49,056 48,480 52,948 48,336 50,753 53,290 Waste Water 865,932 753,094 741,989 771,294 736,171 730,862 782,287 815,977 Waste Disposal 468,569 514,981 521,805_ 516,410 473,024 477,016 493,368 477,224 Health Services 9,858 9,733 4,376 - 4,500 - - - Cemeteries 12,054 • 10,400 14,245 11,000 11,000 19,000 19,500 General Assistance 6,805 15,459 10,141 15,100 11,500 10,000 10,000 Parks&Recreation 55,964 68,060 52,492 66,494 61,174 54,169 53,439 50,102 Straffordville Community Centre 64,897 59,776 66,670 68,073 68,929 79,767 27,363 27,606 Vienna Community Centre 40,678 43,008 48,926 45,994 50,447 55,169 55,763 56,506 Eden Community Centre 5,770 4,871 4,419 8,062 4,460 4,621 5,225 5,336 1 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 109 of 166 Libraries 48,929 63,525 64,288 65,123 64,800 65,000 66,000 66,500 Museums 68,705 60,640 67,174 64,061 66,000 68,203 74,408 77,124 Planning,Development&Tourism 96,118 102,260 108,969 102,257 106,804 107,980 90,947 93,409 Business&Commerce 4,389 3,857 - - 4,460 - - - Tourism&Marketing 47,954 56,777 47,481 46,983 53,336 63,263 52,500 52,500 Environmental Services 29,678 24,472 25,124 23,147 22,344 22,626 23,580 24,438 Capital 2,873,642 3,222,416 2,128,407 2,133,138 2,369,290 2,403,700 3,127,122 1,333,166 8,880,320 9,102,985 8,290,270 8,566,894 8,378,769 8,673,800 10,297,321 8,245,726 - 2 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 110 of 166 Municipality of Bayham 2014-2015 Summary Net(Revenue)/Expenditure 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget General Taxation - 3,121,212 - 3,113,710 - 3,225,715 - 3,330,895 - 3,156,307 - 3,295,521 5,000 5,000 Other Revenues - 1,263,316 - 1,425,261 - 1,431,437 - 1,263,984 - 1,333,838 - 1,269,900 - 1,217,000 - 1,046,300 General Government 562,285 564,388 599,772 772,415 581,797 597,091 883,336 1,047,554 Council 89,886 76,786 67,656 64,526 68,869 76,869 76,128 77,836 Fire Services 340,178 353,557 388,752 428,726 354,054 426,314 497,783 501,991 Police Services 648,869 709,273 691,222 650,355 697,973 720,212 815,985 883,405 Conservation Authority 44,347 45,689 46,742 53,943 46,742 53,943 58,802 64,682 Other Protective Services 17,531 5,839 13,001 8,966 18,128 20,010 21,360 24,341 Bylaw Enforcement Services 19,235 26,208 23,952 17,900 43,327 42,785 13,748 14,517 Roads 980,012 855,706 1,065,315 933,596 917,593 923,784 1,004,228 1,030,218 Winter Control 113,426 73,791 108,138 125,688 102,724 104,937 95,000 95,600 Street Lights 64,848 58,982 70,492 77,132 70,000 70,000 54,000 35,000 Water - - - - - - - - 0 Richmond Water - - - - - - - - Waste Water - - - - - - - Waste Disposal 421,017 424,143 382,816 412,668 410,024 415,516 370,178 384,034 Health Services 5,230 5,105 4,376 - 4,500 - - Cemeteries 12,054 8,279 9,638 10,480 11,000 11,000 19,000 19,500 General Assistance 6,805 13,934 14,309 10,141 13,700 10,300 10,000 10,000 Parks&Recreation 54,299 67,704 52,492 63,634 60,574 54,169 50,939 47,502 Straffordville Community Centre 46,938 44,418 54,155 51,434 54,929 56,367 27,363 27,606 Vienna Community Centre 27,155 36,929 42,754 32,206 38,447 43,169 48,763 49,506 Eden Community Centre 5,770 4,871 4,419 8,062 4,460 4,621 5,225 5,336 Libraries - 12,907 - - - - - - 0 0 Museums 41,659 34,822 27,798 33,530 40,600 41,803 42,608 44,324 Planning,Development&Tourism 79,649 84,543 75,338 71,201 79,804 79,980 63,947 66,409 Business&Commerce 4,389 3,257 - - 3,820 - - - Tourism&Marketing 40,551 46,090 31,971 27,897 43,736 47,063 47,000 47,000 Environmental Services 14,040 14,271 12,089 13,386 12,344 11,126 10,742 11,600 Capital 762,465 973,302 879,081 726,995 801,000 825,000 597,851 849,929 In Year Deficit(Surplus) - - 9,125.87 - - 70,638 3,601,986 3 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 111 of 166 Municipality of Bayham 2014-2015 General Taxation 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 0510-401 Residential&Farm 2,448,945.38 2,472,165.90 2,513,520.78 2,581,275.99 2,492,061 2,571,540 0510-402 Multi-Residential 48,224.87 47,369.77 54,198.87 60,567.10 54,199 60,567 0510-403 Commercial Unoccupied 9,428.12 5,354.25 9,337.44 9,502.15 2,801 3,139 0510-404 Commercial Occupied 201,706.35 183,285.25 198,952.44 214,562.00 190,497 206,072 0510-405 Industrial Unoccupied 628.20 999.08 785.66 755.33 621 755 0510-405 Industrial Occupied 119,139.87 112,851.85 137,879.00 130,267.78 111,664 130,268 0510-40T Pipelines 55,171.65 55,710.48 54,234.38_ 52,939.60 49,320 52,595 0510-40&Farmlands 237,241.37 234,760.51 255,513.73 272,357.98 253,851 269,027 0510-409 Managed Forests 982.64 1,212.86 1,292.59 1,557.98 1,293 1,558 3,121,468.45 3,113,709.95 3,225,714.89 3,323,785.91 3,156,307 3,295,521 - - Expenditures 0510-555 Writeoffs/Tax Sales 0510-562 Tax Adjustments 256.10 - - - 7,108.72 - - 5000 5000 0510-563 Assessment Charges - - - - - 256.10 - - - 7,108.72 - - 5,000 5,000 1 4 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 112 of 166 Municipality of Bayham 2014-2015 Other Revenues 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget _ Revenues 0520-4110 Grants&Subsidies 1,063,400.00 1,099,600.00 1,072,200.00 1,010,600.00 1,072,200 1,016,900 912,000 820,800 0520-4120 Sundry Revenue 3,175.60 37,193.40 103,719.70 - 2,511.62 2,000 2,000 2,000 2,000 0520-4130 Interest on Taxes-Current 42,931.20 40,553.92 45,374.20 44,866.06 41,000 41,000 43,000 43,000 0520-4140 Interest on Taxes-Prior 63,246.98 64,145.54 64,473.51 63,924.19 55,000 65,000 64,000 64,000 0520-4150 Investment income 59,982.04 56,676.87 60,669.74 55,141.13 70,000 60,000 45,000 50,000 0520-4180 Opening Surplus(Deficit) - 132,971.40 - - - 0520-4190 Transfer from ompf res 30,580.20 - 85,000.00 85,000.00 85,000 85,000 140,000 55,000 Railway Corridor - - - 6,964.33 8,638 - 11,000 11,500 1,263,316.02 1,431,141.13 1,431,437.15 1,263,984.09 1,333,838 1,269,900 1,217,000 1,046,300 Expenditures 0520-5370 Sundry - 5,879.94 - - - - - - 5 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 113 of 166 Municipality of Bayham 2014-2015 General Government 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 1010-4120 Tax Certificates 5,070.00 7,040.00 6,830.00 7,830.00 6,000 6,000 10,000 10,000 1010-4130 Fees&Service Charges 41,055.37 40,819.57 42,675.74 40,695.05 42,000 44,000 42,000 42,000 1010-4140 Lottery Licences 3,838.52 2,875.50 2,730.35 3,016.35 3,000 3,000 3,000 3,000 1010-4145 Manages 825.00 750.00 1,500.00 500.00 1,000 1,0001 750 750 1010-4190 Contribution from Reserves - - - 12,948.44 - 7,200 320,560 57,000 50,788.89 51,485.07 53,736.09 64,989.84 52,000 61,200 376,310 112,750 Expenditures 1010-5100 Salaries&Wages 337,662.89 362,282.80 371,903.16 400,216.13 367,808 373,331 I 466,694 406,735 1010-5110 Statutory Benefits 25,788.82 34,720.22 33,042.46 42,897.62 34,351 35,085 46,000 40,700 1010-5120 Non-Statutory Benefits 54,180.69 63,383.84 61,192.14 70,296.29 65,763 67,088 74,000 79,920 1010-5140 Payroll Service Charge 4,023.99 3,917.59 4,241.29 4,317.37 3,800 4,000 4,000 4,000 1010-5145 Bank charges 1,647.22 1,564.60 1,807.51 1,686.03 1,600 1,600 1,600 1,600 1010-5160 Internet Charges 935.29 1,163.63 1,063.51 2,453.86 1,100 1,100 6,500 6,500 1010-5170 Supplies 7,801.47 8,325.48 9,287.24 9,247.80 9,000 9,000 _ 9,000 9,000 1010-5180 Computer Software&Support 17,251.97 17,307.92 17,075.33 25,806.50 17,300 20,300 50,000 40,000 1010-5185 IT&GIS personnel 19,909.82 17,156.43 25,658.99 24,344.83 19,500 24,000 24,000 24,000 1010-5210 Utilities 7,587.37 6,993.71 7,305.50 8,397.81 7,300 7,300 7,600 7,900 1010-5220 Subscriptions&Publications 857.05 917.41 708.02 1,282.20 1,100 1,100 1,500 1,500 1010-5240 Advertising 1,957.01 776.74 589.65 10,124.01 1,000 1,000 I 2,000 2,000 1010-5250 Association&Membership Fees 2,153.44 4,213.43 3,117.95 3,761.07 3,200 3,200 4,300 4,300 1010-5260 Auditing Fees 31,401.60 9,649.60 9,551.39 19,072.37 9,000 9,000 17,000 17,000 1010-5270 Building Maintenance 5,862.79 5,921.50 6,299.72 6,606.70 6,000 6,000 7,000 7,000 1010-5280 Equipment Maintenance 17,551.13 14,254.36 12,189.92 11,762.64 13,500 13,500 13,500 13,500 1010-5290 Grounds Maintenance 1,859.04 848.22 818.78 700.20 1,900 1,900 2,000 2,000 1010-5300 Insurance 17,357.13 15,426.88 16,761.92 18,388.25 16,775 18,137 19,026 19,978 1010-5305 Insurance Deductibles 10,744.00 6,605.97 12,670.11 25,292.24 10,000 10,000 30,000 30,000 1010-5310 Legal Fees 5,043.86 4,649.24 6,659.23 33,850.27 3,500 3,500 12,000 12,000 1010-5320 Postage&Courier 13,768.13 11,622.62 12,713.89 18,770.93 12,300 16,700 16,000 16,000 1010-5330 Training&Education 3,645.25 2,078.88 2,167.30 4,757.30 3,000 3,000 4,000 4,500 1010-5340 Conferences&Seminars 2,407.50 1,077.22 2,969.37 2,417.74 3,500 3,500 I 3,500 3,500 1010-5350 Travel 4,362.53 3,715.80 4,336.40 4,295.91 4,100 4,100 5,000 5,000 1010-5355 Marriage Officiant expenses 250.00 380.59 625.00 375.00 850 850 1,000 1,000 1010-5360 Telephone 10,328.71 9,732.76 8,115.29 8,168.60 9,800 9,800 10,000 10,000 1010-5370 Sundry 6,231.74 3,435.26 2,154.95 10,658.38 3,000 3,000 3,000 3,000 1010-5400 Transfer to Reserve 47,947.74 98,866 1010-5450 Service contracts 503.71 3,750.00 4,355.90 19,508.58 3,750 7,200 0 0 1010-5460 Ojibwa Principle 275559.5 330671.4 1010-5470 Ojibwa Interest 0 1010-5490 Gurantorship 45000 57000 1010-5500 Amortization I 14,126 613,074.15 615,872.70 653,507.79 837,404.37 633,797 658,291 1,259,645 1,160,304 6 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 114 of 166 Municipality of Bayham 2014-2015 Council 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 1020-4130 Sundry - - 1,012.85 - - 1020-4190 Election Reserve - - 8,200.00 22,500.00 22,500 22,500 - - 9,212.85 22,500.00 22,500 22,500 - - Expendtures 1020-5100 Salaries&wages 56,601.74 55,440.69 54,061.93 56,809.77 58,149 58,149 59,777 61,451 1020-5110 Statutory Benefits 2,483.19 2,792.44 2,608.29 2,431.55 2,768 2,768 2,801 2,835 1020-5250 Associatio&Membership 1,950.61 2,924.88 2,105.04 2,412.96 3,026 3,026 3,050 3,050 1020-5260 Profl Serv/Council Directed 13,535.68 1,939.03 - - - 1020-5340 Conferences&Seminars 6,949.40 6,432.25 5,403.80 4,438.51 6,926 6,926 7,000 7,000 1020-5350 Travel 1,195.65 1,142.10 949.50 1,207.56 1,750 1,750 1,750 1,750 1020-5370 Sundry 3,669.50 1,115.03 2,184.87 161.24 1,750 1,750 1,750 1,750 1020-5410 Election Expense 3,500.00 5,000.00 9,555.76 19,564.06 17,000 25,000 0 0 89,885.77 76,786.42 76,869.19 87,025.65 91,369 99,369 76,128 77,836 7 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 115 of 166 Municipality of Bayham 2014-2015 Fire Department 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 2010-4130 Fees&Service Charges 4,350.00 30,257.82 18,740.15 13,460.00 12,000 10,000 13,000 13,000 2010-4180 Donations 933.33 - 200.00 5,000.00 500 500 2010-4190 Contributions from Reserves - - - 50,000.00 - 50,000 0 0 5,283.33 30,257.82 18,940.15 68,460.00 12,500 60,500 13,000 13,000 Expenditures Fire Chief/Emergency Mgmt Office 2010-5100 Salaries&Wages 74,188.74 86,049.86 66,467.13 77,393.42 68,350 68,181 94,262 95,969 2010-5102 FireFighters Remuneration 94,068.98 103,659.55 110,941.50 113,317.65 94,000 94,000 120,000 120,000 2010-5103 FireFighters Remuneration Specialty 3,298.39 - - - - 2010-5104 FireFighters Remuneration Auxiliary 6,601.72 2,000.00 4,000.00 4,000 - 4,000 3,000 2010-5110 Statutory Benefits 14,892.60 15,306.85 17,137.01 21,594.91 14,139 14,357 22,000 24,000 2010-5120 Non-Statutory Benefits 11,274.33 16,493.30 14,911.19 14,727.09 15,255 16,565 15,905 17,178 2010-5365_Telephone-Fire Chief 2,362.72 1,398.82 1,180.43 611.54 1,500 1,500 500 500 2010-5130_Uniforms - 3,068.01 3,060.67 1,418.92 2,500 1,500 3,000 3,000 2010-5320 Postage&Courier 586.70 354.93 272.97 365.34 500 500 500 500 Emergency Planning 2010-5105 Emergency Planning-Wages 81.38 4,892.92 209.60 - 4,000 4,066 0 0 2010-5335 Emergency Planning-Training - - - 100.00 - - 0 0 2010-5150 EOC Supplies - 215.14 499.41 - 500 500 500 500 2010-5425 Public Awareness/Education 152.65 - - - - - 0 0 Fire 2010-5170 Office Supplies 885.84 736.87 551.90 393.66 1,000 1,000 600 600 2010-5160 Medical Response Supplies 5,616.08 3,877.06 3,489.43 1,803.06 2,500 2,500 2,500 2,500 2010-5165 Municipal Water Consumption - - - - - - 1,000 1,050 2010-5175 Equipment Purchase-Operating 4,166.44 11,903.41 8,745.78 14,797.66 7,500 13,500 13,500 13,500 2010-5180 Equipment Purchase-Protective 9,623.09 5,261.52 15,231.92 4,912.42 15,000 5,000 20,000 18,000 2010-5210 Utilities 12,774.49 17,786.77 30,511.37 25,023.13 15,000 20,000 20,800 21,600 2010-5240 Advertising 521.69 633.58 969.64 514.81 500 500 0 0 2010-5250 Association&Membership Fees 620.59 428.96 300.00 429.20 220 500 500 500 2010-5270 Building Maintenance 2,314.97 4,949.54 3,996.88 4,126.74 3,500 3,500 3,500 3,500 2010-5275 Cleaning Supplies 84.15 711.67 588.18 455.25 750 1,000 750 750 2010-5280 Equipment Maintenance 4,263.71 9,957.14 10,658.93 7,582.22 9,000 9,000 9,000 9,000 2010-5285 Communications Eq Maintenance 6,041.61 6,206.48 8,673.24 7,586.26 7,500 7,500 7,500 7,500 2010-5290 Grounds Maintenance 2,998.55 2,711.76 4,692.36 5,477.21 3,000 3,000 4,000 4,000 2010-5295 Vehicle Maintenance 10,651.49 8,806.86 9,409.47 14,396.82 9,000 12,500 10,000 10,000 2010-5300 Insurance 20,752.65 15,259.65 15,475.47 16,744.60 15,490 16,745 17,566 18,444 2010-5310 Legal - 442.14 80.39 36,629.75 500 50,500 0 0 2010-5325 Health&Safety - 403.76 - 1,347.30 250 500 500 500 2010-5330 Training&Education 21,756.67 24,965.22 27,193.65 19,714.23 25,000 26,000 26,000 26,000 2010-5340 Conferences&Seminars 2,286.51 2,279.36 3,416.31 1,417.04 4,000 3,000 3,000 3,000 2010-5350 Travel 2,059.24 685.41 1,252.39 1,465.23 1,000 1,000 1,000 1,000 2010-5360 Telephone-Stations 4,110.64 3,784.57 2,566.40 2,195.88 4,000 2,500 2,500 2,500 2010-5370 Sundry 1,427.74 2,270.17 3,040.89 998.38 1,500 1,500 1,000 1,000 2010-5420 Fire Prevention Expense 55.00 1,644.90 2,069.42 986.74 1,500 2,500 2,500 2,500 2010-5430 911 Dispatching 16,701.62 16,638.95 25,047.62 25,579.70 23,000 25,700 26,200 26,700 2010-5440 911 Other 3,100.50 3,080.43 3,123.45 3,190.43 3,100 3,200 3,200 3,200 2010-5450 Automatic Aid 3,858.13 1,852.03 4,436.27 2,906.08 5,000 5,000 5,000 5,000 2010-5460 Fire Pro Software 1,282.18 3,096.81 3,490.66 1,983.82 3,000 3,000 3,000 3,000 Longterm Debt Principal 41,330.96 41,331 42,815 44,353 Longterm Debt Interest 23,669.04 23,669 22,185 20,647 345,461.79 383,814.40, 407,691.93 497,186.49 366,554 486,814 510,783 514,991 8 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 116 of 166 Municipality of Bayham 2014-2015 Police Services 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 2020-4120 POA 50,864.67 34,312.31 33,983.89 77,167.59 35,000 35,000 30,000 30,000 2020-4190 From Reserves - - - 50,000.00 50,000 50,000 80000 40000 50,864.67 34,312.31 33,983.89 127,167.59 85,000 85,000 110,000 70,000 Expenditures 2020-5210 utilities 65.69 1,290.40 1,304.42 787.51 1,200 1,200 2020-5270 Building Maintenance 381.60 91.58 91.58 - 100 100 2020-5290 Grounds Maintenance 446.57 152.64 152.64 152.64 200 200 2020-5300 Insurance 168.00 159.98 162.24 175.54 170 176 2020-5360 Telephone - - 50.88 - - - 2020-5450 Service Contract 696,865.15 739,105.76 721,131.06 771,987.78 776,647 799,536 913985 941405 2020-5470 Fees and Services 1,539.94 10000 10000 2020-5460 Police Services Board 1,807.13 2,784.76 2,312.77 2,879.20 4,656 4,000 2000 2000 699,734.14 743,585.12 725,205.59 777,522.61 782,973 805,212 925,985 953,405 9 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 117 of 166 Municipality of Bayham 2014-2015 Conservation Authority 2011 2012 2013 2014 20132014 _ 2015 2016 _ Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues Expenditures 2030-5460 Conservation Authority 44,347.00 45,689.00 46,742.00 53,943.00 46,742.00 53,943.00 58,802.00 64,682.20 44,347.00 45,689.00 46,742.00 53,943.00 46,742.00 53,943.00 58,802.00 64,682.20 "2016 is an estimate based on 5 year average increase. 10 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 118 of 166 Municipality of Bayham 2014-2015 Building Services 2011 2012 2013 2014 2013 _ 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 2040-4130 Building Permits 59,952.00 80,003.00 1 70,027.00 67,492.00 75,000 75,000 65,000 65,000 2040-4140 Septic System Permits 5,580.00 1,780.00 - - 2040-4150 Sundry Revenues 2,905.43 2,310.701 5,565.25 5,672.50 500 1,500 1,500 1,500 68,437.43 84,093.70 75,592.25 73,164.50 75,500 76,500 66,500 66,500 Expenditures 20.40-5100 Salaries&Wages 58,630.38 63,117.59 60,194.76 55,562.75 62,272 63,201 57,502 59,227 2040-5110 Statutory Benefits 5,485.20 5,423.36 5,780.14 5,498.42 5,397 5,527 5,748 5,921 2040-5120 Non-Statutory Benefits 10,390.37 12,418.50 11,998.22 12,396.98 11,709 11,964 12,921 13,955 2040-5170 Supplies 38.48 193.98 37.13 157.35 500 500 500 500 2040-5175 Enforcement Costs 712.58 - - 500 500 0 0 2040-5220 Subscriptions and Publications 50.81 94.89 249.25 200 200 200 200 2040-5240 Advertising 94.03 42.73 - 169.53 100 100 0 0 2040-5510 Administrafive Overhead 2,600.00 2,600.00 2,800.00 2,800.00 2,800 2,800 2,800 2,800 2040-5250 Association&Membership Fees 992.25 765.33 801.55_ 642.75 825 825 950 950 2040-5295 Vehicle Maintenance 2,038.64 1,094.20 1,173.45 675.06 1,500 1,500 1,500 1,500 2040-5300 Insurance 902.00 858.92 871.07 942.50 _ 875 943 989 1,038 2040-5310 Legal Fees 1,261.36 160.78 1,704.71 - 2,000 2,000 0 0 2040-5330 Training&Education 508.12 724.79 662.80 216.51 1,500 3,000 1,500 1,500 2040-5340 Conferences&Seminars 898.56 1,306.93_ 1,256.15 1,643.18 1,500 1,500 1,500 1,500 2040-5350 Travel - - - 35.10 - - 2040-5360 Telephone 733.30 687.88 556.78 615.04 750 750 750 750 2040-5450 Contract Services 96.67 - - 200 200 0 0 2040-5370 Sundry 535.56 443.27 1 507.44 774.90 1,000 1,000 1,000 1,000 85,968.31 89,933.15 I 88,593.45 82,130.07 93,628 96,510 87,860 90,841 11 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 119 of 166 Municipality of Bayham 2014-2015 Bylaw Enforcement 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 2050-4120 Dog Tag Sales 25,456.00 25,143.00 26,453.00 22,200.00 26,000 26,000 25,000 25,000 2050-4130 Administration fees 50.00 - - - 100 - 2050-4160 Fines/Court Awards - - 256.50 - 300 200 2050-4150 Recoverable Costs 970.00 1,220.00 1,078.00 515.00 1,000 1,000 0 0 26,476.00 26,363.00 27,787.50 22,715.00 27,400 27,200 25,000 25,000 Expenditures 2050-5100 Salaries&Wages 19,305.26 21,554.67 24,872.58 9,744.24 30,000 30,500 15,482 15,946 2050-5110 Statutory Benefits 1,552.74 2,844.81 1,573.07 910.61 2,798 2,861 1,404 1,446 2050-5120 Non-Statutory Benefits 3,653.65 3,630.51 3,508.19 2,466.57 5,404 5,532 2,664 2,877 2050-5170 Office Supplies 63.98 52.83 - 500 200 0 0 2050-5175 Enforcement Costs 2,016.82 208.90 313.11 6,089.76 2,000 6,000 2,000 2,000 2050-5240 Advertising 454.23 1,098.76 1,083.54 36.47 500 500 I 0 0 2050-5250 Association&Membership Fee - - - 500 - 110 110 2050-5295 Vehicle Maintenance 508.80 451.65 61.06 163.78 500 450 500 500 2050-5300 Insurance 902.00 858.92 871.07 942.50 875 942 989 1,038 2050-5310 Legal Fees 2,314.73 7,739.07 4,047.67 5,627.47 7,500 5,000 0 0 2050-5320 Postage&Courier - - 300.19 250 100 0 0 2050-5330 Training&Education _ - - 1,221.12 1,000 1,000 I 1,200 1,200 2050-5350 Travel - - - 53.55 2,000 -I 0 0 2050-5370 Sundry - 269.66 - 200 200 200 200 2050-5450 Service Contract 14,735.39 13,686.72 13,890.24 13,181.99 15,500 15,500 14,000_ 14,000 2050-5460 Computer and Software - - 1,032.86 1,000 1,000 I 0 0 2050-5475 Dog Tags-Supplies 203.15 174.90 186.07 176.58 200 200. 200 200 45,710.75 52,571.40 51,739.65 40,614.64 70,727 ' 69,985 38,748 39,517 12 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 120 of 166 Municipality of Bayham 2014-2015 Roads Department i 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 2510-4110 Grants&Subsidies 389,592.12 413,145.95 418,071.60 426,657.57 418,000 423,000 434,078 434,078 2510.4120 Sundry 22,522.30 21,961.87 31,260.71 3,550.13 6,200 6,200 6,200 6,200 2510-4140 Permit Fes 2,250.00 2,400.00 960.00 2,240.00 2,400 2,400 2,400 2,400 2510-4190 Transfer from County Reserve 40,000.00 - 40,000.00 90,000.00 40,000 90,000 - 0 454,364.42 437,507.82 490,292.31 522,447.70 466,600 521,600 442,678 442,678 Expenditures 2510-5100 Salaries&Wages 168,910.81 146,987.01 160,893.03 210,804.19 164,021 165,904 232,570 237,221 2510-5110 Statutory Benefits 44,781.97 47,276.01 49,461.89 53,980.53 51,242 52,698 55,060 56,161 2510-5120 Non-Statutory Benefits 93,371.04 102,008.69 100,648.59 107,429.95 99,678 100,410 108,443 117,118 2510-5130 Clothing Allowance 3,755.64 3,947.97 4,522.88 3,421.05 3,500 2,000 3,500 3,500 2510-5170 Materials 4,118.53 15,487.93 25,289.87 16,935.54 9,500 10,000 18,000 18,000 2510-5175 Tools 33.10 611.44 5,338.10 3,488.84 1,000 5,000 5,000 5,000 2510-5180 Fuel Clearing 132,479.67 118,059.65 147,618.50 139,226.90 113,736 113,736 125,000 125,000 2510-5185 Clearing-Other 25.00 327.71 33.08 - - - - - Vehicle Repairs-Wages 22,006.02 19,916.10 33,223.08 30,470.74 18,519 19,038 15,000 15,300 VehicleRepairs-Materials 102,866.50 65,689.71 154,851.11 102,778.70 102,441 107,441 90,000 90,000 2510-5210 utilities 19,085.65 15,372.82 18,353.33 21,304.78 21,855 21,855 22,729 23,638 2510-5240 Advertising - 1,783.54 122.57 480.52 250 250 - - 2510-5250 Association fees 1,057.91 1,024.45 1,645.83 1,322.54 1,000 1,000 1,000 1,000 2510-5270 Building Maintenance 17,704.64 15,805.69 19,673.07 13,233.36 14,000 14,000 12,000 12,000 2510-5275 Equipment Maintenance 13,685.82 13,221.41 11,475.94 16,485.75 12,000 10,000 12,000 12,000 2510-5290 Drainage&Assessments 68,901.78 48,800.93 3,739.68 6,332.60 1,000 59,000 4,000 4,000 2510-5291 Drainage-Wages 2,771.49 1,575.16 2,841.90 3,781.97 - 5,440 3,000 3,060 2510-5300 Insurance 44,561.46 42,433.21 44,592.80 46,562.48 43,065 46,562 48,847 56,340 2510-5310 Legal Fees,Engineer - 656.94 5,240.45 14,595.91 500 5,500 10,000 10,000 2510-5330 Training&Education 8,315.18 6,131.19 19,115.08 2,018.57 20,000 10,000 10,000 10,000 2510-5340 Conferences&Seminars 3,621.26 1,527.08 1,998.37 1,903.61 3,800 3,800 3,800 3,800 2510-5350 Travel 621.74 518.89 1,000.20 1,087.45 500 1,000 1,500 1,500 2510-5360 Telephone 4,939.34 4,195.40 2,982.53 2,401.78 3,000 3,000 2,000 2,000 2510-5370 Sundry 290.61 1,558.51 8,562.50 8,514.35 500 5,000 5,000 5,000 2510-7620 Loose Top Maintenance-Wager 13,775.29 15,818.33 10,719.37 271.36 11,640 12,239 12,239 12,239 2510-7630 Loose Top Maintenance-Materia 31,193.50 43,265.04 22,820.93 5,583.74 37,000 30,000 30,000 30,000 2510-7400 Bridge Maintenance-Wages 811.64 589.44 44.86 113.25 529 1,360 1,360 1,360 2510-7410 Bridge Maintenance-Materials 871.30 1,016.55 3,335.69 10,512.60 4,000 4,000 4,000 4,000 2510-7450 Culvert Maintenance-Wages 4,954.62 3,595.76 6,710.31 6,636.12 6,878 7,344 8,000 8,000 2510-7460 Culvert Maintenance-Material 13,695.58 2,322.66 5,038.99 5,858.91 11,000 6,000 6,000 6,000 2510-7500 Weed/Brush/Ditch-Wages 13,730.86 21,406.47 19,639.62 12,368.04 18,254 19,310 30,000 30,000 2510-7510 Weed/Brush/Ditch-Material 1,803.92 7,101.49 7,932.92 2,209.42 14,000 8,000 8,000 8,000 2510-7520 Catch Basins-Wages 3,581.06 3,378.29 6,971.25 8,381.17 6,878 7,343 7,000 7,000 2510-7530 CatchBasins-Material 7,917.23 13,160.91 14,162.21 14,011.79 2,000 2,000 10,000 10,000 2510-7600 Hardtop Maintenance-Wages 11,816.25 17,757.04 15,534.42 18,661.04 10,582 14,959 15,000 15,000 2510-7610 Hardtop Maintenance-Material 20,941.75 19,890.28 8,901.94 7,682.97 21,000 10,000 10,000 10,000 2510-7650 Grading-Wages 8,162.47 7,362.08 15,816.53 11,591.54 11,641 17,679 10,000 10,000 2510-7660 Grading-Materials 75.30 - - - - - - - 2510-7700 Dust Control-Wages 4,375.77 6,231.52 4,979.46 3,571.77 6,879 5,440 3,000 3,000 2510-7710 DustControl-Material 709.90 - - - 1,000 1,000 1,000 1,000 2510-7800 Safety Devices-Wages 6,434.92 7,500.03 4,387.53 5,096.56 10,053 6,799 7,000 7,000 2510-7810 SafetyDevices-Material 11,087.13 13,133.64 18,763.38 15,419.05 16,320 16,320 20,000 20,000 2510-7850 Sidewalk Maintenance-Wages 6,596.66 876.39 201.83 2,259.80 5,820 1,904 6,000 6,000 2510-7860 Sidewalk Maintenance-Material: 730.66 137.38 478.78 - 3,000 3,000 4,000 4,000 2510-7900 CN Crossing Safety Devices 5,370.12 5,370.12 4,977.14 458.42 5,000 5,000 500 500 2510-7950 Road Names 1,838.42 938.31 - 2,000 2,000 2510-8000 County Roads-Wages 149,621.65 131,340.28 174,810.01 139,488.34 168,254 175,695 140,000 142,800 2510-8010 CountyRoads-Materials 356,375.52 296,104.52 386,155.63 377,306.14 325,358 325,358 325,358 325,358 1,434,376.68 1,293,213.97 1,555,607.18 1,456,044.14 1,384,193 1,445,384 1,446,906 1,472,896 13 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 121 of 166 Municipality of Bayham 2014-2015 Winter Control 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget 'Revenues 2520-4110 Grants&Subsidies 12,640.30 11,127.80 11,655.00 11,655.00 12,000 12,000 12000 12000 Expenditures 2520-5100 Salaries&Wages 26,340.44 13,097.81 31,067.96 39,388.83 30,424 32,637 30,000 30,600 2520-5170Materials 50,593.85 35,574.15_ 33,256.47 28,285.50 40,000 40,000 30,000 30,000 2520-5280i Equipment Maintenance 19,141.22 12,397.60 7,004.69 18,671.60 16,000 16,000 10,000 10,000 2520-53701Sundry 565.88 - 610.56 565.79 300 300 - - 2520-5520IServiceContract-Pt Burwell 7,479.35 4,151.80 9,761.33 8,921.80 9,000 9,000 7,000 7,000 2520-5530IServiceContract-Vienna 8,456.26 2,655.93 7,200.77 6,797.57 5,000 5,000 5,000 5,000 2520-5540 Service Contract-Straff 3,789.60 3,924.21 8,765.78 8,116.64 4,500 4,500 4,500 4,500 2520-5550 Service Contract-Eden 3,902.49 2,050.46 4,365.51 5,093.10 3,000 3,000 3,000 3,000 2520-5555!ServiceContract-Richmond 4,894.66 2,778.05 6,151.39 7,077.40 2,500 2,500 2,500 2,500 2520-5560 Service Contract-Sidewalks 902.61 8,288.34 11,608.26 14,424.46 4,000 4,000 15,000 15,000 126,066.36 84,918.35 119,792.72 137,342.69 114,724 116,937 107,000 107,600 14 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 122 of 166 Municipality of Bayham 2014-2015 Street Lights 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Expenditures 2540-5510 SLA Bayham 54000 35000 2540-5520 SLA Port Burwell 23,619.90 18,386.23 24,888.88 28,438.64 23,000 23,000 2540-5530 SLA Vienna 7,119.56 9,353.64 10,425.08 11,655.63 9,400 9,400 2540-5540 SLAStratfordville 17,872.82 19,095.42 18,428.35 20,557.87 17,200 17,200 2540-5550 SLA Eden 9,949.29 6,752.13 9,373.14 9,262.06 12,400 12,400 2540-5560 SLA Corinth 3,504.17 3,075.04 4,013.30 4,385.50 4,900 4,900 2540-5570 SLA Richmond 2,781.90 2,319.59 3,362.80 2,832.16 3,100 3,100 64,847.64 58,982.051 70,491.55 77,131.86 70,000.00 70,000.00 54,000.00 35,000.00 15 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 123 of 166 Municipality of Bayham 2014-2015 Water Services Budget 2011 I 2012 2013 2014 2013 2014 2015 2016 Actuals I Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3010-4010 Water Billings 463,749.64 479,736.79 468,511.26 478496.94 501,970 510,911 507,523 501,613 3010-4110 Grants 40,019.68 40,019.68 - - - 3010-4120 Water Meters 2,500.00 2,719.70 3,167.50 2,360.07 2,500 1 2,500 2,500 2500 3010-4130 Water Sundry 3,123.23 - - - - 3010-4140 Water Connect Chgs 5,658.01 _ 16,742.32 13,346.65 5,665.11 _5,658 5,585 5,585 5,585 3010-4145 Water Services Permit fee 170.00 170.00 170.00 340.00 - - 170 170 3010-4150 Penalties&Interest 9,433.84 10,365.13 10,651.24 9,394.79 8,000 8,000 9,960 9,960 3010-4160 Landowners Debenture Payments 41,783.70 41,041.35 41,147.40 41,147.40 41,147 41,147 41,147 41,147 3010-4190 Contributions born Reserves 6,349.36 227,824 566,438.10 590,794.97 i 536,994.05 543,753.67 559,275 568,143 794,709 560,975 Expenditures 3010-5100 Salaries&Wages 74,694.54 44,382.61 44,131.47 51,841.68 47,627 50,291 52,303 54,395 3010-5110 Statutory Benefits 7,051.94 3,645.69 4,129.07 5,663.38 4,288 4,470 5,891 6,126 3010-5120 Non Statutory Benefits 14,814.18 8,215.89 8,939.81 10,293.06 9,147_ 9,751 21,916 23,669 3010-5140 One Call Locates 2,500 2,500 30.10.5170 Supplies 1,053.78 2,928.96 2,086.02 1,483.26 1,8001 1,800 1,800 1,800 3010-5175 Tools and Equipment - 17.73 372.93 294.08 _ 500' 500 500 500 3010-5180 Lab Fees 4,547.66 4,964.89 4,268.85 4,954.69 5,000 5,000 5,000 5,100 3010-5210 Utilities 1,891.55 1,978.83 1,858.42 1,169.03 2,075 2,075 2,158 2,245 3010-5240 Advertising - - - 206 206 0 0 3010-5250 Association Fees 538.38 516.94 519.45 549.44 550 550 700 750 3010-5260 Auditing Fees 1,750.00 3,757.20 3,408.96 6,210.09 3,400 3,400 3,500 3,600 3010-5280 System Maintenance 6,022.92 6,507.33 6,282.66 9,027.11 _ 6,550 6,550 6,700 6,800 3010-5295 Vehicle maintenance 378.29 971.78 504.73 734.74 700 700 700 700 3010-5300 Insurance 676.00 643.71 5,927.98 706.36 _ 655 706 741 778 3010-5310 Legal Fees 548.49 - 200.97 - - 400 400 3010-5320 Truck water distribution 3,625.01 2,324.68 3,021.45 3,852.45 2,850 2,850 0 0 3010-5330 Training&Education 1,662.53 1,850.92_ 1,193.73 1,876.36 1900 1,900 1,900 1,900 3010-5335 Licences - 115.00 172.50 57.50 150 150 0 450 3010-5340 Conferences&Seminars 650.00 1,880.96 797.07 2,087.79 2,000 2,000 2,000 2,000 3010-5360 Telephone&Internet 1,929.08 676.89 768.42 559.07 2,000 2,000 2,000 2,000 3010-5370 Sundry - 4,981.66 24.93 100 100 100 100 3010-5375 Long Tenn Debt Principal 7,386.39 30,495.02 32,729.47 34,085.14 31,428 32,729 222,824 0 3010-5380 Long Term Debt Interest 3,625.60 13,552.94 11,318.49 9,962.82 12,620 11,319 5,000 0 3010-5400 Transfers to Reserves 156,142.03 153,637.66 70,845.22 94,544 108,696 100,649 115,798 3010-5410 Water Quality Management - 2,803.49 2,257.94 1,272.00 3,000 3,000 3,100 3,200 3010-5450 Secondary Water System Costs 191,489.67 212,795.58 239,166.88 275,079.67 231,013 221,158 246,147 227,212 3010-5510 Administrative Overhead 4,945.00 4,945.00 5,400.00 5,400.00 _4,945 5,400 5,500 5,600 3010-5520 Primary Water System Costs 71,887.68 75,686.76 84,898.91 107,951.33 84,227 86,842 96,581 89,151 3010-5620 Utility Adjustments 9,127.38 6,516.85 1,767.72 8,642.62 6,000 1 4,000 4,100 4,200 566,438.10 590,794.97 536,994.05 543,753.67 559,275 568,143 794,709 560,975 Net(Revenue)/Expenditure - - - - - - - 0.00 16 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 124 of 166 Municipality of Bayham 2014-2015 Richmond Water Budget 1 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3015-4160 Water Billings 49,248.00 49,248.00 49,056.22 48,336.00 49,248 48,336 50,753 53,290 3015-4190 Contribution from Reserves 12,951.83 - - 144.40 3,700 - 62,199.83 49,248.00 49,056.22 48,480.40 52,948 48,336 50,753 53,290 Expenditures 3015-5100 Salaries&Wages 19,405.70 18,333.78 14,303.56 16,970.30 20,242 19,868 20,664 21,284 3015-5110 Statutory Benefits 2,559.72 2,000.00 1,821.19 - 1,822 1,766 1,837 1,892 3015-5120 Non Statutory Benefits 207.84 2,721.95 2,597.33 2,751.78 3,476 3,852 812 877 3015-5140 One Call Locates 500 500 3015-5150 Source Water 1,500 2,000 3015-5170 Supplies 8,991.01 4,039.06 4,539.50 2,554.15 5,000 3,000 3,100 3,200 3015-5175 Tools and Equipment - - 59.14 150 150 200 200 3015-5180 Lab Fees 6,432.23 5,546.42 8,821.57 4,368.57 6,000 3,500 3,600 3,700 3015-5210 utilities 3,962.47 3,620.70 3,598.25 4,866.71 4,000 4,000 4,160 4,326 3015-5215 Property Taxes - - 1,992.26 - 2,000 2,000 2,000 3015-5240 Advertising - - - 75 75 0 0 3015-5250 Association Fees - - - 89.67 82 81 150 175 3015-5260 Auditing Fees - 608.80 - 5,288.80 - - 3015-5275 Water Quality Management - - - 3,372.17 2,000 2,000 2,2001 2,400 3015-5280 System Maintenance 14,905.84 1,273.40 2,626.52 1,904.01 2,000 2,000 2,000 2,000 3015-5285 Equipment Maintenance 1,000 1,000 3015-5295 Vehicle maintenance - - 132.75 283.16 331 331 300 300 3015-5320 Richmond Truck 5,333.66 5,635.74 4,828.17 3,176.15 5,500 2,750 2,800 2,900 3015-5330. Training&Education - - 375.00 502.88 725 725 700' 700 3015-5335 Licences - - 287.50 57.50 345 345 0 450 3015-5340 Conferences&Seminars - - 153.42 346.07 400 400 4001 400 3015-5310 Legal Fees 235.07 - 884.29 - - 0I 0 3015-5360 Richmond Water Amtelecom 166.29 647.41 799.27 1,058.41 800 1,200 1,200'1 1,200 3015-5400 Transfers to Reserves - 2,820.74 1,236.50 890.07 - 293 1,630 1,786 3015-5510 Administrative Overhead - 2,000.00 - - - 62,199.83 49,248.00 49,056.22 48,480.40 52,948 48,336 50,753 53,290 'Net(Revenue)/Expenditure - - - - - - - - 17 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 125 of 166 Municipality of Bayham I _ 2014-2015 Waste Water Budget 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3020-4010 Sewer Billings 623,882.93 633,151.38 636,025.00 639,449.89 633,871 638,649 682,784 716,474 3020-4120 Sewer Sundry Charges 1,020.00 229.55 - - 265.50 1,200 1,200 1,200 1,200 3020-4130 Septage Receiving Charges 10,005.67 6,242.38 - 10,000 - 0 0 3020-4140 Sewer Connection Charges - 21,560.40 15,075.24 35,241.77 - - 2,000 2,000 3020-4150 Penalties&Interest 5,508.00 4,257.44 5,375.09 5,800.25 5,500 5,500 5,235 5,235 3020-4160 Landowner Debenture Payments 225,515.87 87,653.22 85,513.27 91,067.87 85,600 85,513 91,068 91,068 865,932.47 753,094.37 741,988.60 771,294.28 736,171 730,862 782,287 815,977 Expenditures-Administrative 3020-5100 Salaries&Wages 148,277.70 156,335.75 144,246.36 144,166.08 170,267 178,193 186,361 191,952 3020-5110 Statutory Benefits 14,878.22 15,472.16 16,535.86 15,633.06 15,331 15,838 16,258 16,746 3020-5120 Non Statutory Benefits 22,566.22 25,819.09 32,221.17 26,671.44 32,701 34,551 20,165 21,779 3020-5130 Clothing Allowance 503.58 411.10 230.99 368.36 633 633 600 600 3020-5140 Man Hours One Call 3,800 3,800 3020-5240 Advertising 194.52 345.98 - 200 200 0 0 3020-5250 Association&Mem Fees 199.97 203.52 206.03 279.25 200 200 400 450 3020-5260 Auditing Fees 1,850.00 3,757.20 3,408.96 6,130.45 3,400 3,400 3,500 3,600 3020-5305 Insurance 5,654.00 15,383.97 5,460.11 5,907.89 5,465 5,908 6,198 6,508 3020-5330 Training&Education 1,053.95 973.47 - 310.00 2,300 2,300 2,300 2,300 3020-5335 Licences 75.00 150.00 150.00 225.00 150 150 200 200 3020-5340 Conferences&Seminars 1,833.76 - 1,225.83 1,963.78 2,500 2,500 2,600 2,700 3020-5350 Travel 324.90 159.75 40.00 107.00 250 250 250 250 3020-5360 Telephone&Internet 4,350.52 3,272.46 2,989.94 2,776.79 3,500 3,500 3,200 3,300 3020-5370 Sundry 75.00 - 24.93 112 112 100 100 3020-5375 Long Term Debt Principal 203,690.66 106,629.47 - - - 0 0 3020-5380 Long Term Debt Interest 16,252.04 3,341.88 - - - 0 0 3020-5400 Transfers to Reserves 245,222.39 200,452.09 340,918.16 352,912.73 281,229 265,094 315,515 334,463 3020-5510 Administrative Overhead 8,282.00 9,200.00 9,500.00 9,500.00 9,200 9,500 9,500 9,500 3020-5580 Writeoffs - 21,693.76 - - - 675,284.43 563,601.65 557,158.34 566,951.83 527,438 522,329 570,947 598,247 Expenditures-Treatment Plant 3020-5180 Lab Fees 11,517.62 10,416.69 9,684.02 10,552.00 9,800 9,800 9,800 9,900 3020-5190 Chemicals 8,783.11 9,225.12 7,736.70 6,337.16 7,800 7,800 7,500 7,600 3020-5210 Utilities Plant 57,304.93 58,550.36 67,547.72 75,010.23 64,000 64,000 66,560 69,225 3020-5170 Supplies-Plant 1,741.16 954.08 925.59 1,449.68 1,600 1,600 1,600 1,600 3020-5215 Property taxes 5,484.68 6,547.50 4,123.70 1,033.00 4,683 4,683 4,800 4,900 3020-5270 Building/Plant Maintenance 8,699.86 5,745.69 2,825.93 5,389.82 7,500 7,500 7,500 7,600 3020-5285 Equipment Mtce-Plant 16,176.55 9,455.93 7,479.35 16,386.87 13,000 13,000 13,300 13,600 3020-5290 Grounds Maintenance 1,963.98 2,986.15 3,570.39 4,164.51 2,100 2,500 2,500 2,600 3020-5300 Sludge Haulage/Disposal 11,372.94 16,551.77 15,316.30 9,947.29 18,750 18,750 16,500 17,000 3020-5315 Odour Control(septage) - - - - 750 - 0 0 123,044.83 120,433.29 119,209.70 130,270.56 129,983 129,633 130,060 134,025 Expenditures-Collection System 3020-5320 Trucks 2,334.90 3,146.60 2,376.02 3,305.34 3,000 3,000 3,100 3,200 3020-5175 Supplies-Collection 1,012.55 607.00 747.45 631.92 900 900 900 900 3020-5211 Utilities-Collection System 24,028.16 24,642.43 23,976.45 31,515.56 27,000 27,000 28,080 29,305 3020-5275 Odour Control 18,381.54 24,519.43 22,922.46 21,269.43 24,000 24,000 24,500 25,000 3020-5280 System Maintenance 21,319.81 14,613.57 14,429.02 14,724.27 23,000 23,000 23,500 24,000 3020-5295 Vehicle Maintenance 526.25 1,530.40 1,169.16 2,625.37 850 1,000 1,200 1,300 67,603.21 69,059.43 65,620.56 74,071.89 78,750 78,900 81,280 83,705 Total Expenditures 865,932.47 753,094.37 741,988.60 771,294.28 736,171 730,862 782,287 815,977 Net(Revenue)/Expenditure - - - - - - - 0.00 18 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 126 of 166 Municipality of Bayham 2014-2015 Waste Disposal 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3030-4110 Grants 47,551.69 48,053.66 83,417.87 45,964.84 54,000 54,000 47,190 47,190 3030-4120 Sundry-WDO 7,302.91 42,784.72 55,570.40 57,777.60 9,000 7,500 46,000 46,000 3030-4190 Contributions from Reserve 30,000 54,854.60 90,838.38 138,988.27 103,742.44 63,000 61,500 123,190 93,190 Expenditures 3030-5100 Salaries and Wages 1,310.68 5,055.15 2,473.84 181.48 2,500 2,500 500 500 3030-5240 Advertising 259.49 1,900.10 1,786.13 1,788.11 1,000 1,100 1,000 1,000 3030-5450 Waste Disposal 285,915.40 295,545.03 291,829.84 289,571.54 289,774 295,571 304,438 313,571 3030-5455 Recycling 162,237.05 183,538.22 197,550.18 196,814.81 154,750 152,845 157,430 162,153 3030-5460 Large Item Drop off/HHW Day 18,846.39 28,942.39 28,164.62 28,054.22 25,000 25,000 30,000 0 468,569.01 514,980.89 521,804.61 516,410.16 473,024 477,016 493,368 477,224 19 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 127 of 166 Municipality of Bayham 2014-2015 Health Services I 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3510-4110 Grants&Subsidies 4,628.75 4,628.00 - - - - - Expenditures 3510-5100 Salaries&Wages 221.19 756.93 - - - - 3510-5120 Non Statutory Benefits - - - - - - 3510-5210 Utilities 3,692.18 3,297.91 1,757.78 - 1,500 - 3510-5270 Building Maintenance 2,208.65 3,112.88 998.72 - 1,500 - 3510-5290 Grounds Maintenance 1,878.42 789.52 215.07 - 400 - 3510-5300Insurance 1,826.00 1,738.79 1,361.62 - 1,000 - 3510-5370 Sundry 32.00 36.72 42.74 - 100 - 9,858.44 9,732.75 4,375.93 - 4,500 - - - 20 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 128 of 166 Municipality of Bayham 2014-2015 Cemeteries 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 3520-4120 Sundry Revenue - - 762.00 3,765.00 - - - - Expenditures 3520-5290 Grounds Maintenance 8,750.65 6,057.57 7,164.41 10,678.01 8,000 7,500 12500 13000 3520-5370 Sundry/Interest 1,972.64 1,869.52 3,235.56 3,567.39 2,000 3,500 1500 1500 3520-5380 Inactive Cemetery Improvement 1,331.18 351.63 - 1,000 - 5,000 5,000 12,054.47 8,278.72 10,399.97 14,245.40 11,000 11,000 19,000 19,500 21 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 129 of 166 Municipality of Bayham 2014-2015 General Assistance 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4010-4190 Grants and Donations - - 1,150.00 - 1,400 1,200 Expenditures 4010-5590 General Assistance Grants 6,804.63 13,934.32 15,459.43 10,140.93 15,100 11,500 10,000 10,000 6,804.63 13,934.32 15,459.43 10,140.93 15,100 11,500 10,000 10,000 22 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 130 of 166 Municipality of Bay ham Pak- Parks&Recreation C2011 2012 2013 - 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues -- 4510-4110 Grants&Subsidies 1,400.00 - - 2,460.65 600 - 2500 2600 4510-4120 Sundry 15.00 356.40 - 400.00 - -4510-4180 Special events 250.00 - - - - - - - - 1,665.00 356.40 - 2,860.65 600 - 2,500 2,600 Expenditures -- 4510-5100 Salaries&Wages 25,634.29 18,182.73 10,058.39 15,307.57 18,519 10,879 11,000 11,000 4510-5110,StatutoryBenefts - - 596.91 - 1,099 994 994 994 4510-5170,Suppliies - 669.75 1,129.93 905.94 525 525 700 700 4510-5210 Utilities 3,576.60 3,501.06 3,672.30 4,341.56 3,500 3,500 3,640 3,785 4510-5240 Advertising 179.63 - - - 100 100 - - 4510-5270 Building Maintenance 1,036.08 2,594.16 1,105.97 1,650.52 1,250 1,250 1,500 1,500 4510-5280 Equipment Maintenance 571.66 926.51 175.95 568.49 500 500 700 700 4510-5290 Grounds Maintenance 14,480.07 32,836.29 26,047.52 30,483.80 25,541 25,541 24,541 20,541 4510-5300 Insurance 9,455.00 9,003.43 9,130.77 9,879.57 9,140 9,880 10,364 10,882 4510-5370 Sundry - 182.15 366.34 - 500 500 - - 4510-5590 General Assistance - - - 3,348.09 500 500 - - 4510-5600 Canada Day 1,030.42 100.00 208.17 8.80 - - 4510-5620 Special Events-Other - 64.41 - - - - — - 55,963.75 68,060.49 52,492.25 66,494.34 61,174 54,169 53,439 50,102 23 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 131 of 166 Municipality of Bayham 2014-2015 Straffordville Community Centre 2011 2012 2013 2014 2013 2014 2015 2016 Actuals _ Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4520-4120 Sundry Revenue - - 4520-4130 Rentals 17,444.24_ 14,570.00 12,515.00 7,200.39 14,000 14,000 4520-4140 Mix 465.00 788.74 - - - 45204180 Donations 50.00 - - 38.45 - - 45204190 Contributions from Reserves - - - 9,400.00 - 9,400 17,959.24 15,358.74 12,515.00 16,638.84 14,000 23,400 - Expenditures 4520-5100 Salaries&Wages 12,424.36 12,100.62 12,454.84 16,999.48 12,100 12,282 4520-5110 Statutory Benefits 631.86 738.79 857.20 1,082.07 934 1,000 4520-5170 Supplies 2,426.18_ 1,336.39 1,141.47 557.35 2,000 2,000 4520-5210 Utilities 19,655.35 17,159.31 19,409.56 17,593.10 21,000 21,000 15,000 15,000 4520-5240 Advertising - - 536.31 803.86 500 750 4520-5270 Building Maintenance 1,666.98 1,501.87 3,797.02 11,253.92 3,300 12,700 2,500 2,500 4520-5280 Equipment Maintenance 2,977.07 2,735.50 3,245.39 1,234.45 3,000 3,000 4520-5290 Grounds Maintenance 6,005.20 5,943.15 5,411.57 5,054.91 6,000 6,500 5,000 5,000 4520-5300 Insurance 4,436.00 4,224.14 4,283.88 4,635.20 4,290 4,635 4,863 5,106 4520-5360 Telephone 447.82 I 519.56 894.96 883.50 1,000 1,000 4520-5370 Sundry 528.34 1 584.36 504.00 92.38 900 900 4520-5450 Service Contract 13,698.00 12,932.57 14,133.58 7,882.58 13,905 14,000 64,897.16 59,776.26 66,669.78 68,072.80 68,929 79,767 27,363 27,606 24 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 132 of 166 Municipality of Bayham 2014-2015 Vienna Community Centre 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4530-4130 Rentals 13,523.00 6,079.00 6,171.90 8,787.99 12,000 7,000 1 7000 7000 4530-4190 Contribution from Reserves - - - 5,000.00 - 5,000 1 13,523.00 6,079.00 6,171.90 13,787.99 12,000 12,000 7,000 7,000 Expenditures 4530-5100 Mgmt Contract 9,499.92 9,898.08 10,077.70 9,422.71 9,500 10,284 13,000 13,000 4530-5110 Statutory Benefits 153.52 200 200 4530-5170 Supplies 1,414.71 1,474.42 803.77 896.00 1,500 1,500 1,000 1,000 4530-5210 Utilities 6,672.38 9,042.03 9,623.03 13,738.36 9,000 9,200 12,500 13,000 4520-5240 Advertising - - 536.35 571.74 500 750 0 0 4530-5270 Building Maintenance 694.67 3,502.96 6,680.92 1,202.50 4,600 9,600 5,000 5,000 4530-5280 Equipment Maintenance 2,641.75 3,020.56 6,909.71 2,586.19 3,000 3,100 3,100 3,100 4530-5290 Grounds Maintenance 5,357.17 2,991.29 3,525.95 2,912.84 5,000 5,000 5,000 5,000 4530-5300 Insurance 4,436.00 4,224.14 4,283.88 4,635.20 4,847 4,635 4,863 5,106 4530-5360 Telephone 460.06 605.50 1,058.59 920.16 1,000 1,100 1,100 1,100 4530-5370Sundry 213.04 348.98 - 7.91 1,000 1,000 0 0 4530-5450 Service Contract 9,288.00 7,900.09 5,426.49 8,946.75 10,500 9,000 10,000 10,000 40,677.70 43,008.05 48,926.39 45,993.88 50,447 55,169 55,763 56,506 25 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 133 of 166 Municipality of Bayham 2014-2015 Eden Community Centre 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4535-4130 Rentals - - - - - - 45.5-4180 Donations - - - - - - - - Expenditures 4535-5210 Utilities - - - - 88.48 - - 0 0 4535-5270 Building Maintenance 2,244.54 1,228.79 876.02 528.98 750 750 1000 1000 4535-5280 Equipment Maintenance - - 117.02 - 250 250 500 500 4535-5290 Grounds Maintenance 1,495.86 1,709.54 1,465.32 5,500.00 1,500 1,500 1500 1500 4535-5300 Insurance 2,030.00 1,933.05 1,960.39 2,121.16 1,960 2,121 2,225 2,336 5,770.40 4,871.38 4,418.75 8,061.66 4,460 4,621 5,225 5,336 1 26 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 134 of 166 Municipality of Bayham 2014-2015 Libraries 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4540-4130 Lease Revenues 61,835.33 63,525.42 64,287.73 65,123.48 64,800 65,000 66,000 66,500 Expenditures 4540-5210 Utilities 9,965.48 9,108.54 9,333.48 8,600.74 10,500 10,500 9,289 10,032 4540-5270 Building Maintenance 7,802.51 7,486.79 10,139.55 13,390.12 8,500 8,500 r 10,000 10,000 4540-5290 Grounds Maintenance 4,006.76 1,683.11 2,062.38 1,979.68 3,400 3,400 2,500 2,500 4540-5300 Insurance 2,154.00 2,051.13 2,080.14 2,250.72 2,080 2,251 2,361 2,479 4540-5510 Administrative Overhead - - - - 2,000 4540-5400 Library Reserve 25,000.00 43,195.85 40,672.18 38,902.22 40,320 38,349 41,850 41,489 48,928.75 63,525.42 64,287.73 65,123.48 64,800 65,000 66,000 66,500 27 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 135 of 166 Municipality of Bayham 2014-2015 Museums 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 4550-4110 Grants&Subsidies 14,519.65 17,032.85 18,679.05 15,674.40 13,000 13,000 12000 12000 4550-4130 Admissions 5,649.41 5,262.61 8,125.75 5,641.17 6,000 6,000 5600 5600 4550-4170 Children's Programs 280.00 132.00 128.00 104.00 400 400 200 200 4550-4120 Sundry 301.06 286.66 - 200.97 - - 7000 7500 4550-4190 Contribution from Reserves - - 1,440.85 - - - - - 20,750.12 22,714.12 28,373.65 21,620.54 19,400 19,400 24,800 25,300 Expenditures 4550-5100 Salaries&Wages 32,767.28 30,595.24 28,218.84 30,747.66 33,000 33,000 31,000 31,500 4550-5110 Statutory Benefits 2,855.67 2,636.71 2,432.02 2,666.82 3,050 3,050 3,100 3,150 4550-5170 Office Supplies 297.74 253.99 76.26 33.57 250 250 01 0 4550-5190 Children's Programs 132.64 32.04 - 11.85 150 150 4,600' 4,700 4560-5200 Building Renovations - - - - - - 4550-5210 Utilities 8,216.09 9,058.10 8,184.29 8,842.52 8,500 8,500 8,112 8,436 4550-5240 Advertising 1,404.17 934.17 3,340.69 1,864.26 1,000 1,340 1,700 1,700 4550-5245 Marketing - - - - 100 100 0 0 4550-5250 Memberships 293.58 251.76 1,231.17 301.76 300 300 550 550 4550-5270 Building Maintenance 5,986.44 2,871.19 3,389.68 1,060.77 3,800 4,500 7,500 4,300 4550-5280 Equipment Maintenance 2,790.32 1,304.36 2,133.06 1,567.38 1,500 1,800 2,500 2,500 4550-5290 Grounds Maintenance 2,640.05 3,391.15 2,692.08 3,674.79 3,000 3,000 3,600 3,700 4550-5300 Insurance 2,596.00 2,472.00 2,506.98 2,712.57 2,510 2,713 2,846 2,988 4550-5360 Telephone 1,948.93 1,691.30 1,106.02 1,006.68 1,800 1,800 1,300 1,300 4550-5340 Conferences&Seminars - - - 100 100 0 0 a550-535oTravel - - 79.65 100 100 0 0 4550-5370 Sundry 444.33 410.23 780.71 596.78 500 500 600 4,800 4550-5600 Special Project 36.00 34.09 - 63.45 - - 4550-5610 Special Events - - - 340 - - - 62,409.24 55,936.33 56,171.45 55,150.86 60,000 61,203 67,408 69,624 - 41,659.12 - 33,222.21 - 27,797.80 - 33,530.32 - 40,600 - 41,803 - 42,608 - 44,324 FUND RAISING Revenue: 4550-4180 Fundraising 4,236.35 2,199.89 10,179.69 5,987.43 5,000 5,500 5500 6000 4550-4185 Donations 2,059.89 903.43 822.40 2,922.90 1,000 1,500 1,500 1,500 6,296.24 3,103.32 11,002.09 8,910.33 6,000 7,000 7,000 7,500 Expenditures: 4550-5180 Fundraising expense 2,424.16 226.73 3,994.21 3,980.03 4,000 4,500 4500 4600 4550-5400 Transfer to Reserves 3,872.08 4,476.59 7,007.88 4,930.30 2,000 2,500 2,500 2,900 6,296.24 4,703.32 11,002.09 8,910.33 6,000 7,000 7,000 7,500 - - 1,600.00 - - - - - 28 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 136 of 166 Municipality of Bayham 2014-2015 Planning&Development 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 5010-4120 Sundry Revenue 162.00 679.00 1,078.00 521.00 300 1,300 500 500 5010-4130 Zoning Certificates 910.00 1,190.00 700.00 1,295.00 1,200 1,200 1,200 1,200 5010-4140 Zoning Charges 9,548.07 8,635.00 18,529.00 9,167.10 13,000 13,000 12,000 12,000 5010-4150 OPA Charges - - - 6,540.00 1,000 1,000 2,000 2,000 5010-4160 Minor Variance Charges 5,149.00 3,000.00 8,188.00 3,642.00 4,000 4,000 4,000 4,000 5010-4170 Site Plan Charges 380.00 2,743.00 500.00 4,466.00 3,000 3,000 3,000 3,000 5010-4175 Planning Report Fees - 1,150.00 1 4,025.00 5,275.00 3,000 3,000 3,000 3,000 5010-4180 Plan of Subdivision fees - - - - 1,000 1,000 1,000 1,000 5010-4190 Development Agreement fees 320.00 320.00 611.00 150.00 500 500 300 300 16,469.07 17,717.001 33,631.00 31,056.10 27,000 28,000 27,000 27,000 - Expenditures 5010-5100 Salaries&Wages 45,565.25 54,448.25 1 55,769.14 44,633.06 54,749 55,563 44,995 46,345 5010-5110 Statutory Benefits 4,042.00 5,086.50 5,323.07 4,524.66 5,431 5,566 4,388 4,519 5010-5120 Non-Statutory Benefits 8,967.79 11,027.78 1 11,107.56 11,076.90 10,623 10,851 11,963 12,920 5010-5170 Supplies - 20.33 1 - - 100 100 0 0 5010-5240 Advertising 4,131.85 4,081.70 1 2,832.14 2,581.56 4,500 4,500 2500 2500 5010-5250 Association&Membership Fees 351.07 361.25 371.42 376.51 400 400 400 425 5010-5310 Legal Fees 2,507.38 2,829.10 599.15 426.04 4,000 4,000 0 0 5010-5320 Postage - 12.97 - - 100 100 0 0 5010-5340 Conferences&Seminars 40.00 - 63.04 - 450 450 450 450 5010-5350 Travel 191.70 216.50 245.25 308.70 250 250 250 250 5010-5370 Sundry 5.00 - - - 200 200 0 0 5010-5450 Consulting Fees 30,315.60 24,175.26 32,658.48 38,329.64 26,000 26,000 26,000 26,000 96,117.64 102,259.64 108,969.25 102,257.07 106,804 107,980 90,947 93,409 29 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 137 of 166 Municipality of Bayham 2014-2015 Business and Commerce 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 5012-4110 Grants&Subsidies - - - - - - 5012-4170 Lease Revenues - 600.00 - - 640 - - - 600.00 - 640 - - Expenditures 5012-5210 Utilities - - - - 960 - 5012-5240 Advertising - - - - - - 5012-5270 Beautification 3,705.96 3,477.91 - - 3,500 - 5012-5370 Sundry 683.17 379.26 - - - - - - 4,389.13 3,857.17 - 4,460 - - - 30 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 138 of 166 Municipality of Bayham 2014.2015 Tourism&Marketing I 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 5015-4110 Grants&Subsidies 4,332.55 4,015.79 - 12,684.00 - - 4000 4000 5015-4120 Sundry 670.00 2,037.98 6,535.95 2,715.06 _ - 1,000 5015-4170 Lease Revenues 2,400.00 4,633.00 5,233.25 - 1,312.63 4,600 5,200 1500 1500 5015-4190 Transfer from Reserve - - 3,741.05 5,000.00 5,000 10,000 7,402.55 10,686.77 15,510.25 19,086.43 9,600 16,200 5,500 5,500 Expenditures 5015-5100 Salaries&Wages 10,860.79 15,965.64 9,526.01 8,933.32 11,111 10,063 11000 11000 Inter Centre staffing - - - 200 - 5015-5110 Statutory benefits - - 664.45 775 - 1000 1000 5015-5210 utilities 5,612.47 11,354.11 7,887.05 7,486.16 10,700 10,700 8000 8000 5015-5215 Interpretive Centre Operations 1,299.75 4,641.09 1,551.66 2,350 - 5015-5230 Brochures 994.20 5,610.73 1,978.21 1,015.56 3,500 3,500 1000 1000 5015-5240 Advertising 6,375.60 8,426.09 7,244.16 6,366.03 7,000 7,000 7000 7000 5015-5245 Promotional items 2,096.00 - - - 1,000 5015-5250 Memberships 442.03 344.46 710.56 5,476.51 500 5,500 6000 6000 5015-5260 Festivals 4,662.55 - - - - 5015-5270 Beautification - - 2,829.91 4,814.05 200 3,500 5000 5000 5015-5290 Beach Maintenance 2,739.59 10,220.01 11,164.86 12,676.83 12,000 12,000 13500 13500 5015-5370 Sundry - - 183.17 183.17 - 5015-5600 Special Projects 12,870.78 214.63 3,741.05 31.30 5,000 10,000 47,953.76 56,776.76 47,481.09 46,982.93 53,336 63,263 52,500 52,500 31 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 139 of 166 Municipality of Bayham 2014-2015 Environmental Services I 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues 5020-4110 Grants&Subsidies 10,034.22 10,201.86 13,035.37 9,760.53 10,000 11,500 12,838 12,838 5020-4140 Tile Drain Charges 5,603.51 - - - - - - 15,637.73 10,201.86 13,035.37 9,760.53 10,000 11,500 12,838 12,838 Expenditures 5020-5100 Salaries&Wages 15,570.15 15,369.77 18,110.93 16,425.76 15,568 15,800 17,051 17,563 5020-5110 Statutory Benefits 1,416.56 1,333.51 1,926.72 1,846.11 1,349 1,374 1,920 1,978 5020-5120 Non-Statutory Benefits 3,063.54 2,493.91 3,236.34 3,341.94 2,927 2,952 3609 3,898 5020-5270 Water Sampling&Testing 1,631.20 554.58 562.74 403.99 900 900 500 500 5020-5275 Water Quality Management 70.21 - - - - 5020-5290 Drain Maintenance 903.83 - - - - 5020-5320 truck water sampling 1,418.50 1,042.09 992.38 1,006.87 1,100 1,100 5020-5340 Conferences&Seminars - 295.10 295.10 122.11 500 500 500 500 5020-5370 Sundry - 760.53 - - - 5020-5380 Tile Drain Debt Charges 5,603.51 2,622.92 - - - - - 29,677.50 24,472.41 25,124.21 23,146.78 22,344 22,626 23,580 24,438 32 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 140 of 166 Municipality of Bayham 2014-2015 Capital 2011 2012 2013 2014 2013 2014 2015 2016 Actuals Actuals Actuals Actuals Budget Budget Budget Budget Revenues Financing 2,111,177.07 2,249,113.43 1,249,325.60 1,406,143.79 1,568,290 1,578,700 2,529,271 483,237 2,111,177.07 2,249,113.43 1,249,325.60 1,406,143.79 1,568,290 1,578,700 2,529,271 483,237 Expenditures Gross Expenditures 2,873,642.13 3,222,415.63 2,128,406.83 2,133,138.33 2,369,290 2,403,700 3,127,122 1,333,166 2,873,642.13 3,222,415.63 2,128,406.83 2,133,138.33 2,369,290 2,403,700 3,127,122 1,333,166 Net Capital Expense 762,465.06 973,302.20 879,081.23 726,994.54 801,000 825,000 597,851 849,929 33 Report TR-05/15 by Lorne James,Treasurer re 2015 Budget and... Page 141 of 166 7D 0 H v, OMPF Projections 2015 CDCDro ro H C CD, 2015 OMPF funding (projected) 912,000 CD roa Interest earned on reserve 0 OMPF reserve opening balance 255,000 Use of OMPF 100,000 OMPF closing balance 155,000 Total Revenue(OMPF,Tax increase,lnterest, Use of Reserve) 1,012,000 '71 cro 0 0\ INNY114-4 gger REPORT CAO 41' �puj'tunity Is —43' TO: Mayor& Members of Council FROM: Paul Shipway, Administrator DATE: May 21, 2015 REPORT: CAO-26/15 SUBJECT: PETERS COURT—DEVELOPER DEPOSIT BACKGROUND On October 7, 2010 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2010-090, being a by-law to authorize a subdivision agreement with Emma &Abraham Peters for the development of Peters Court. The subdivision agreement was subsequently registered as Instrument No. CT67631. DISCUSSION Pursuant to Agreement No. 0492 the Municipality holds various funds as security to ensure substantial completion and maintenance of subdivision items for a set period of time. CJDL Consulting Engineers correspondence, attached hereto as Appendix'A', requests release of the security($51,000 letter of credit) held pursuant to Agreement No. 0492. Staff have investigated and concur the security can be released and the Municipality should formally assume Peters Court and declare the same as part of the public highway system. RECOMMENDATION 1. THAT Report CAO-26/15 re Peters Court— Developer Deposit be received for information; 2. AND THAT staff be directed to bring forward a by-law for Council consideration to assume and dedicate as part of the public highway Peters Court on Plan 11 M-187; 3. AND THAT staff be directed to return all remaining security to the Developer held pursuant to Agreement No. 0492. Respectfully Submitted by: Paul Shipway CAO Report CAO-26/15 re Peters Court Developer Deposit Page 143 of 166 John D.Wiebe,P.Eng. Cyril J.Demeyere Limited Peter J.Penner,P.Eng. ItiP.O.Box 460,261 Broadway T.Paul Tuff,P.Eng. CJDLIlsorburg,Ontario. N4G 4118 Andrew Glivesy,P.Eng. Tel:(519)688-1000 1-866-302-9886 email:cjdl@cjdleng.com Consulting Engineers Toll Free:Fax:(519)842-3235 www.ejdleng.com 21 April 2015 0924 pEcE . 'I En Municipality of Bayham a Losi 9344 Plank Road North APR 2 4 2015 P.O.Box 160 Straffordville,Ontario Nal 1Y0 MUNICIPALITY OF BAA M RE: COUNTY VIEW ESTATES, MUNICIPALITY OF BAYHAM-NORTH HALL ATTENTION: MR.PAUL SHIPWAY,ADMINISTRATOR Dear Sir: Servicing up to and including surface asphalt for Country View Estates Subdivision on Peters Court, North Hall,was completed on 22 October 2012 in general conformance with the plans approved by the Municipality of Bayham and subsequently, the Developer's two (2) year maintenance guarantee period expired on 7 November 2014. Municipal inspections have been completed and all noted deficiencies have been corrected. It is requested that the Municipality of Bayham assume responsibility for all maintenance of the subdivision and that all security posted by the Developer be returned as outlined in the Subdivision Agreement. If there are any questions,please do not hesitate to contact this office. Your very truly, Andrew Gilvesy, P.Eng. v AG/sed c.c, Mr. Bill Knifton,Chief Building Official, Municipality of Bayham Ms.Margaret Underhill,Planning Coordinator/Deputy Clerk,Municipality of Bayham Mr.Abe Peters, Developer ❑ Fax iyf Mail 0 Deliver 0 Courier 0 Email Report CAO-26/15 re Peters Court Developer Deposit Page 144 of 166 $AY 111141101irli roi; REPORT CAO 41' -4—Poirtunity Is' TO: Mayor& Members of Council FROM: Paul Shipway, Administrator DATE: May 21, 2015 REPORT: CAO-27/15 SUBJECT: MUNICIPAL PROPERTY SURPLUS—EDISON MUSEUM BACKGROUND On May 11, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT staff be directed to bring forward a resolution to declare the Edison Museum and the abutting vacant property surplus to the needs of the Municipality for Council consideration at the May 21, 2015 meeting of Council. On May 11, 2015 the Council of the Corporation of the Municipality of Bayham also passed the following resolution: THAT staff be directed to post a Request for Proposal (RFP)to place static displays of Edison Museum artefacts in Vienna for the 2015 summer season; AND THAT the RFP also include provisions for proposals for operational, staffed exhibits in Vienna for the 2015 summer season; AND THAT staff report back to Council on available properties in Vienna to place the Edison Museum for 2015; AND THAT staff be directed to hire five (5) museum students for the summer of 2015. DISCUSSION Intention to Surplus In accordance with the Sale and Surplus of Land Policy, as authorized by By-law No. 2015-021, should Council pass the resolution as per below, the following process shall be followed: 1) Council to declare land surplus; a. Accept Public Comments until June 26, 2015 at 4:30 PM b. Council to consider comments. 2) Staff to obtain property appraisal; 3) Staff to obtain realtor services; 4) Once Council has considered comments, property may be publicly listed and sold via the selected realtor. Report CAO-27/15 by Paul Shipway,CAO re Municipal Property... Page 145 of 166 Edison Museum RFP In regards to operating the Edison Museum at other locations, compliance with the Zoning By-law and Accessibility must be considered. Zoning Museums are zoned Institutional as per Zoning By-law No. Z456-2003, as amended. No other locations in Vienna besides the Edison Museum and the Vienna Community Centre are zoned Institutional. Commercial and Residential properties, pursuant to the Official Plan may have Institutional uses as a secondary use via a Zoning By-law Amendment(A Zoning By-law Amendment even for a temporary Zoning By-law would take approximately 50 days and cost approximately$500.00). The Municipality, as a Public Authority can supersede the aforementioned requirement pursuant to Section 4.7 of Zoning By-law No. Z456-2003,which indicates the by-law does not apply to the use of land by a Public Authority. As per Section 2.188 of the Zoning By-law, Public Authority shall mean: any school board, public utility commission, transportation commission, public library board, board of parks management, board of health, board of commissioners of police, planning boards or commission or committee of local authority established or exercising any power or authority under any general or special statute of Ontario with respect to any of the affairs or purposes of a municipality or a portion thereof, and includes any committee or local authority established by by-law of the Council of the Municipality. Given that the Municipal Act gives lower-tier municipalities broad authorities to pass by-laws related to culture (i.e. museums)as per the above; and that the Municipality has established Committees pertaining to the Edison Museum, staff, with the assistance of the Municipal Planner, have determined that Zoning By-law No. Z456-2003 would not apply to its use in this instance. Accessibility Pursuant to the Integrated Accessibility Standards, Ontario Regulation 191/11 the Municipality must consider the following when placing the Edison Museum in a location: The Government of Ontario, Legislative Assembly and designated public sector organizations shall incorporate accessibility design, criteria and features when procuring or acquiring goods, services or facilities, except where it is not practicable to do so. If the Government of Ontario, Legislative Assembly or a designated public sector organization determines that it is not practicable to incorporate accessibility design, criteria and features when procuring or acquiring goods, services or facilities, it shall provide, upon request, an explanation. Staff would recommend pursuant to legislation and Municipal Accessibility that accessibility be considered during the request for proposals process. RECOMMENDATION 1. THAT Report CAO-27/15 re Municipal Property Surplus—Edison Museum be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham declare 14 Snow Street, being Plan 54 Lot 8-9, Vacant Lot, being Plan 54 Lot 7 and the unopened road Report CAO-27/15 by Paul Shipway,CAO re Municipal Property... Page 146 of 166 allowance between Lot 7 and 8 surplus to the needs of the Municipality for the purpose of sale via a realtor; 3. AND THAT the Municipality provide until June 26, 2015 at 4:30 PM for written public comment on the same. 4. AND THAT staff be directed to circulate the RFP utilizing the Zoning By-law exception and report back to Council June 4, 2015. Respectfully Submitted by: Paul Shipway CAO Report CAO-27/15 by Paul Shipway,CAO re Municipal Property... Page 147 of 166 $AY 1111111*- �'® REPORT o -c CAO Pp°Z'tunity Is' TO: Mayor& Members of Council FROM: Paul Shipway, CAO DATE: May 21, 2015 REPORT: CAO-28/15 SUBJECT: WIND INTERPRETIVE CENTRE BACKGROUND In 2013 and 2014 the Wind Interpretive Centre remained open as a result of Erie Shores Wind Farm —Capstone Infrastructure covering the operating costs. Council had previously, through the budget process, made decisions to not operate the facility. DISCUSSION In the process of discussing facilities and students, staff met with Erie Shores Wind Farm— Capstone Infrastructure to discuss the Wind Interpretive Centre and its operations in 2015. From both a municipal staff perspective and Capstone perspective, the need to have a staffed facility does not seem to exist(minimal attendance). In conversations, the following option was considered viable: 1) Declare the structure surplus and offer for sale; a. If structure does not sell, demolish and remove. (Municipal Responsibility)— Pursuant to Agreement No. 195 the Municipality owns this facility, previously donated by the Port Burwell Business Advisory Group 2) Capstone would erect a couple stationary signs and a community board, with solar panels on top—also shore up the existing signs. (Capstone Responsibility) a. Sign would indicate tours available upon request by contacting Capstone. b. Municipality could place a couple picnic tables in the area and make it a passive use area. 3) Only ongoing cost would be landscape maintenance (grass cutting) —Municipal Expense The facility is commencing to require cosmetic attention and would require modifications for accessibility purposes in the future. Given the previous budget decisions of Council the aforementioned option would seem to fit. (The facility has only continued since Capstone stepped up to financially support the same.) RECOMMENDATION 1. THAT Report CAO-28/15 re Wind Interpretive Centre be received for information; 2. AND THAT the Council provide staff direction. Respectfully Submitted by: Paul Shipway CAO Report CAO-28/15 by Paul Shipway,CAO re Wind Interpretive C... Page 148 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z637-2015 BERGEN BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A", Map No. 1 by removing from the Hamlet Residential (HR) Zone and adding to the site-specific Hamlet Residential(HR-8)Zone,which lands are outlined in heavy solid lines and marked HR-8 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Section 9.12 EXCEPTIONS—Hamlet Residential(HR)Zone,by adding the following new subsection. "9.12.8.1 Defined Area HR-8 as shown on Schedule "E"to this By-law. 9.12.8.2 Minimum Lot Frontage 16 metres" 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 2195 DAY OF May 2015. READ A SECOND TIME THIS 219 DAY OF May 2015. READ A THIRD TIME AND FINALLY PASSED THIS 2195 DAY OF May 2015. MAYOR CLERK By-Law Z637-2015 Being a By-law to further amend By-law Z456... Page 149 of 166 - f SEE SCHEDULE A-MAP No.3 ./.01;) 11 , 1 3.._ ! I d T HR18 • a• r R • • SEE SCHEDULE A-MAP No.IS This is Schedie"A"to By-law No.2637-2015,passed the 21st day of May,2015 Mayor ler— MUNICIPALITY OF BAYHAM Wand Ak SCHEDULED am NOM �� LPRCARep iattoLInR EDEN o am erm By-Law Z637-2015 Being a By-law to further amend By-law Z456... Page 150 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z638-2015 NEW HOPE BAPTIST CHURCH BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule"A",Map No.2 by removing from the site-specific Highway Commercial(HWC-2) Zone and adding to the Institutional(I)Zone,which lands are outlined in heavy solid lines and marked Ion Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 21st DAY OF May 2015. READ A SECOND TIME THIS 21st DAY OF May 2015. READ A THIRD TIME AND FINALLY PASSED THIS 21st DAY OF May 2015. MAYOR CLERK By-Law Z638-2015 Being a By-law to further amend By-law Z456... Page 151 of 166 COh1 11 e 3 i il r r '- N aitgoduay,.___. .-...."'oli f ' ]F r mmomm mminmeilm f___ r 1,,,,o. + CON 10 4 , , r . -ms's. , tai ./44" 4 y4�ti EII IMI a z L 1 jt,„, ilr t a J , _ , ,.. IE d 111 ill 13 J 1 'a I ,4.— Y `' -- -V K K ti w a {M , LO Ill 'tom 1 i y.--1 I 1y \,, _ -i N Lo • LOT II j + r 1. ,AT LOT I; � y -r LOT 13 r—. ---,._;j 4 7 4 11 I'� LOT 14 II LOT113- 1, I I ti; LOT Id 1 I-. --rq 4 CZSN-§-.,-----., r• i LOT IT y�' p rf • "1 r' LOT IS Li 1 I ,ff I it ti- li— ' C I S rt -•v �' SEE'SCHEOULE Ci. b J J MAP NORTH H ` r--, 4 -, r` - - i This Is Schedule"A"to By-law I— �`~— ,I No.2630-2015,passed the ��f f—`-_.7. 21st day of May,2015 $„,'ude_I ` -- SEE SGH E DU LE A-MAP No.6 Mayor Clerk SEESCHEDULE' 1 A-MAP No.8 MUNICIPALITY OF BAYHAM SCHEDULE A Lenend MORN 0 ZOLA o :M •m a MAP No.2 12 LP RCAReg.IMP'Lb It Mel me By-Law Z638-2015 Being a By-law to further amend By-law Z456... Page 152 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2015 - 057 A BY-LAW TO ASSUME AND ESTABLISH LANDS IN THE MUNICIPALITY OF BAYHAM AS PART OF THE OPEN PUBLIC HIGHWAY SYSTEM (PETERS COURT) WHEREAS the Municipality of Bayham acquired property for the purpose of improving and/or widening the municipal road known as Peters Court; AND WHEREAS that portion of Peters Court subject to the road assumption is identified as Plan of Subdivision and being a travelled road in Bayham; AND WHEREAS the Council of the Municipality of Bayham desires to establish the said parcel of land as part of the open public highway system of the Municipality pursuant to Section 31(2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the parcel of land listed below and situated in the Municipality of Bayham in the County of Elgin be and the same is hereby assumed and established as part of the open public highway system of the Municipality of Bayham: Description Public Highway Name Plan of Subdivision 11M187 Peters Court 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Registry for the Registry Division of Elgin (No. 11). 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THIS 21st DAY OF MAY 2015. MAYOR CLERK By-Law 2015-057 Being a By-law to assume and establish lands... Page 153 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-058 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN WM. DAN&CAROLYN MURRAY AND THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures,including fences and signs; AND WHEREAS Section 45 (9.1) of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection(9),may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS Wm. Dan &Carolyn Murray are the owners of lands in Lot 26 Concession South Gore, known municipally as 7744 Coyle Road, in the Municipality of Bayham,County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted the minor variance Application A-02115, including the condition that the owners execute a development agreement for the supplementary farm dwellings as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Agreement with Wm. Dan&Carolyn Murray affixed hereto and forming part of this By-law and marked as Schedule"A". READ A FIRST,SECOND AND THIRD TIME AND FINALLY PASSED THIS 2161 DAY OF MAY 2015. MAYOR CLERK By-Law 2015-058 Being a By-law to authorize the execution of.. Page 154 of 166 1 DEVELOPMENT AGREEMENT BETWEEN WM. DAN&CAROLYN MURRAY AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 7744 Coyle Road, North Part Lot 26,South Gore Municipality of Bayham By-Law 2015-058 Being a By-law to authorize the execution of.. Page 155 of 166 2 THIS AGREEMENT made in duplicate this 215'day of May 2015. BETWEEN: WM.DAN&CAROLYN MURRAY Hereinafter called the "OWNER" OF THE FIRST PART -AND- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the"MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham,in the County of Elgin being Part of Lot 26, South Gore, more particularly described in Attachment"A" attached hereto (and hereafter referred to as the"Lands"); AND WHEREAS the Owner intends to locate up to three(3)mobile homes in accordance with the Conceptual Site Plan attached hereto,as Attachment"B"(and hereafter referred to as the"Plan"); AND WHEREAS the Municipality,as a condition of the location of a mobile home on the Lands requires the Owner to enter into a Development Agreement; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars($2.00) of lawful money of Canada by each to the other paid(the receipt whereof is acknowledged by each),the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that the three(3)mobile homes shall be located on the Lands in general accordance with the area identified on the Plan. 2. The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may,from time to time,and at any time, enter on the premises of the Owner to inspect the mobile home for the purposes of ensuring public health and safety, in specific regards to condition of the mobile home;fire protection;the provision of potable water; and the proper treatment and disposal of sewage. 3. The Owner shall remove the mobile homes from the Lands if the buildings cease to be used for the purpose of housing supplementary farm labour for a period longer than two (2)calendar years; 4. The Owner shall not permit the mobile homes on the Lands to be occupied by any persons between the period of December 1st and March 3151 of any calendar year. 5. The Owner further agrees that: By-Law 2015-058 Being a By-law to authorize the execution of.. Page 156 of 166 3 a) all necessary provisions for service connections on site will be made to the satisfaction of the Municipality. b) upon failure by the Owner to do any act identified herein, that the public safety or convenience requires,in accordance with this Agreement,upon seven(7)days written notice,the Municipality,in addition to any other remedy,may go in and do same at the Owner's expense,and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. c) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 6. The Owner shall be responsible for consulting with and obtaining any necessary approval from the Ministry of Transportation, if applicable. 7. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) to the satisfaction of the Municipality's Fire Chief. 8. In the event of any servant,officer or agent of the Municipality,upon inspection,be of the opinion that the state of maintenance is not satisfactory,such servant,officer or agent shall forthwith,forward notice of such opinion,by registered mail,to the Owner,at the last known address,and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham,as hereinafter provided. 9. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality,as to the state of maintenance,such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution,which shall constitute a final determination of the matter. 10. In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham,may by by-law,direct,on default of the matter or thing being done by the Owner, after two(2)week's notice,to it by registered mail,at the last known address of the Owner,pursuant to the last revised assessment roll of passage of such By-Law, that such matter or thing be done by the Municipality, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. 11.This Agreement and the provisions thereof,do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 12.The Owner agrees that it will not call into question,directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term,covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. By-Law 2015-058 Being a By-law to authorize the execution of.. Page 157 of 166 4 13.The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save harmless and indemnify the Municipality,from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 14.All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof,and without limiting other remedies available to the Municipality,the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 15.This Agreement shall be registered at the expense of the Owner,against the land to which it applies,and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein,and any and all subsequent Owners of the land. IN WITNESS WHEREOF,the Parties hereto have hereupon,affixed their Corporate Seal,duly attested to by their authorized signing officers in that behalf. Wm. Dan Murray Witness(signature) Carolyn Murray Witness(signature) THE CORPORATION OF THE MUNICIPALITY OF BAYHAM MAYOR CLERK By-Law 2015-058 Being a By-law to authorize the execution of.. Page 158 of 166 1 ATTACHMENT`A' Rolf#3401-000-003-12600 Legal Description: Concession South Gore, North Part Lot 26, Municipality of Bayham, County of Elgin Municipal Address: 7744 Coyle Road PIN# By-Law 2015-058 Being a By-law to authorize the execution of... Page 159 of 166 ed r Iv N O 8 Geoc o '�Esssentiaenth ls 7744 Coyle Road . (Sr USG .1 ' . L _� ,I 1 416, - ° Legend z a. _ Image o If Red: Band_? cp 1 -- - ® Green:Band_2 5,- - t p ElBlue: Band_3 11111 CD 4# - __s . # World Street Map i 0' sep ..r..•. : ,. . _ s y 0 �‘ MI 119 =I - tT + P liar I b ND UQ _ - ,_, - 1:922 Notes 0.0 9 O.Q2 0.0 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be WGS_ G1984_Web_Mercator Auxlllary_Sphere accurate,current,or otherwise reliable. ©Latitude eographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION AMENDMENT NUMBER 16 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: COMMUNITY IMPROVEMENT!PUBLIC NOTIFICATION MUNICIPALITY OF BAYHAM The following text constitutes Amendment Number 16 to the Official Plan of the Municipality of Bayham By-Law 2015-059 Being a By-law to adopt Official Plan Amendm... Page 161 of 166 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 16 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2016-059,in accordance with Section 17 of the PLANNING ACT,on the 21st day of May 2015. MAYOR CLERK By-Law 2015-059 Being a By-law to adopt Official Plan Amendm... Page 162 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-059 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No.16 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 16 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 21st day of May 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No.2015-059 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK By-Law 2015-059 Being a By-law to adopt Official Plan Amendm... Page 163 of 166 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 16 1. PURPOSE The purpose of the official plan amendment is as follows: • To add new wording to Section 7.0 preamble,Section 7.1.4,Section 7.2.3,and Section 7.3 as it relates to Community Improvement;and • To revise the wording in Section 8.5.2.3, 8.5.2.6, 8.5.4.2,and 8.6.2.1, as it relates to Public Notice requirements for Planning Act applications. 2. LOCATION The amendments apply to all lands within the Municipality of Bayham. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed amendments are recommended for approval see the memorandum dated March 3, 2015 titled "ELGINCENTIVE COUNTY-WIDE COMMUNITY IMPROVEMENT PLANNING FRAMEWORK-PRELIMINARY RECOMMENDATIONS WITH RESPECT TO CHANGES TO THE LOCAL POLICY FRAMEWORK", by Meridian Planning. In addition,the amendments to Section 8 are in accordance with the Planning Act,which allows for local municipalities to provide notice of Official Plan and Zoning By-law amendments or comprehensive reviews; Community Improvement Plans; Development Permit Systems; and Plans of Subdivision by different methods not limited to newspaper notice only. 4. DETAILS OF THE AMENDMENT a) Section 7 of the Official Plan is hereby amended by adding the following sentence in the preamble: Municipal Council may determine that additional community improvement project areas within the Municipality of Bayham may be identified subject to the criteria set out in this section. b) Section 7.1.4.1 of the Official Plan is hereby amended by adding the following new subsection: k)Generally foster local economic growth. I) To promote the establishment, expansion, and rehabilitation of existing By-Law 2015-059 Being a By-law to adopt Official Plan Amendm... Page 164 of 166 tourism and tourist destination-oriented uses. m)To encourage the establishment,expansion,and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. c) Section 7.2.3 of the Official Plan is hereby amended by adding the following new subsection: 7.2.3.8 Any other environmental,social or community economic development reasons. d) Section 7.3 of the Official Plan is hereby amended by adding the following sentence: In addition, Municipal Council may also designate other "Community Improvement Project Areas"within the overall Municipality of Bayham.These areas will also be eligible for "Community Improvement" as defined in the Planning Act. e) Section 8.5.2.3 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: In the case of comprehensive Official Plan or Zoning By-law amendments which will affect the entire municipality, or a Community Improvement Plan, notice shall be given in accordance with the Planning Act to give the public reasonable notice, not less than 20 days prior to the date of the public meeting. f) Section 8.5.2.6 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: Proposed official plan amendments and proposed zoning by-law amendments which affect the same area or issues will be discussed at the same public meeting and shall be published as one notice where necessary according to the policies of Section 8.5.1 of this Plan and the Planning Act,as amended or revised from time to time. a) Section 8.5.4.2 of the Official Plan is hereby amended by deleting the section in its entirety and replacing it with the following: In the case of Official Plan amendments related to a Five Year Review andlor Development Permit System policies, notice shall be given once a week in each of two separate weeks in accordance with the Planning Act to give the public reasonable notice,both of which are not less than 30 days prior to the date of the public meeting. a) Section 8.6.2.1 of the Official Plan is hereby amended by deleting the first sentence of the section in its entirety and replacing it with the following new sentence: In the instance of a proposed draft plan of subdivision,notice shall be given in accordance with the Planning Act to give the public reasonable notice, not less than 20 days prior to the public meeting. By-Law 2015-059 Being a By-law to adopt Official Plan Amendm... Page 165 of 166 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015—060 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MAY 22, 2015 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held May 22, 2015 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 22nd day of May, 2015. MAYOR CLERK Bu-Law 2015-060 Being a By-law to confirm all actions of Cou... Page 166 of 166