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Home My WebLink AboutJanuary 18, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 18, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting held January 2, 2018 B. Regular Meeting held January 4, 2018 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the minutes of the Budget Meeting held January 2, 2018 and Regular Meeting held January 4, 2018 be adopted. CARRIED 2018 Council Minutes January 18, 2018 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-02/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re 4th Quarter Report Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report DS-02/18 regarding the activities of the Building Services & Drainage Department for the fourth quarter of 2017 be received for information. CARRIED B. Report DS-03/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Southwick Zoning By-Law Z671-2018 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Staff Report DS-03/18 regarding the Southwick rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 21, 2017 associated with this application, there were no written submissions and only the Agent on behalf of the Owners made oral presentation regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; 2018 Council Minutes January 18, 2018 AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Thomas and Eva Southwick, firstly described as 2,630 m2 (0.65 acres) parcel, from Agricultural (A1) to a combined Agricultural and Temporary (A1/T2-6) Zone to permit a garden suite in the form of a one storey mobile home unit for the care of elderly parents for a period not to exceed ten (10) years; AND THAT Zoning By-law Z671-2018 be presented to Council for enactment; AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Thomas and Eva Southwick for the placement of a garden suite including provisions allowing for a ten (10) year term and a security deposit in the amount of three thousand ($3000) dollars for Council consideration. CARRIED C. Report DS-04/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — 0830513 BC Ltd (Tupper) Zoning By-Law Z670-2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-04/18 regarding the 0830513 BC Ltd. (Tupper) rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held December 21, 2017 associated with this application, there were no written submissions and only the Agent on behalf of the Owners made oral presentation regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by 0830513 B.C. Ltd., described as Concession 6 STR North Part Lot 131 from Agriculture (A1) to Special Agricultural (A2) on the retained lands and from Agriculture (A1) to site-specific Rural Residential (RR-34) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z670-2018 be presented to Council for enactment. CARRIED D. Report DS-05/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Amendment No. 21 and Zoning By-Law Z664-2017- Boeder Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Staff Report DS-05/18 regarding the Official Plan and Zoning By-law Amendments submitted by J. Adrian Boeder be received for information; 2018 Council Minutes January 18, 2018 AND THAT Council acknowledges Official Plan Amendment No. 21 was approved by the County of Elgin on December 14, 2017 with no appeal; AND THAT Zoning By-law Z664-2017 be presented to Council for Third and Final reading. CARRIED E. Report DS-06/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Amendment No. 22 and Zoning By-Law Z669-2017 — Mudge Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report DS-06/18 regarding the Official Plan and Zoning By-law Amendments submitted by David and Patricia Mudge be received for information; AND THAT Council acknowledges Official Plan Amendment No. 22 was approved by the County of Elgin on December 14, 2017 with no appeal; AND THAT Zoning By-law Z669-2017 be presented to Council for Third and Final reading. CARRIED F. Report DS-07/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Fernley Drain Improvements Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-07/18 regarding the Fernley Drain Improvements be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #216088 dated January 3, 2018 for the Fernley Drain Improvements, as prepared by Spriet Associates, and filed with the Clerk on January 11, 2018; AND THAT Council set a date for the Public Meeting to he held on February 1, 2018 at 7:30 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin St. Thomas Public Health re Active Elgin B. Too Far—Too Fast Canada re Legalized Cannabis Stores C. Ministry of Finance re Federal Legalization of Cannabis 2018 Council Minutes January 18, 2018 D. Stewardship Ontario re Industry Funding for Municipal Blue Box Recycling 2017 Third Quarter E. Notice re Municipality of Bayham 2018 Budget Approval F. Notice re Municipality of Bayham Tree Application Program G. Long Point Region Conservation Authority Board of Directors approved minutes of meetings held December 6, 2017 and December 20, 2017 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the correspondence items 11.1.1-A - 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-03/18 by Paul Shipway, CAO I Clerk re Capital Item FA-2 —SCC Generator Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-03/18 re Capital Item FA-2 — SCC Generator be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a By-law to enter into an Agreement with Koolen Electric in the amount of $69,985.00+HST for the SCC Generator for Council consideration. CARRIED B. Report CAO-04-18 by Paul Shipway, CAO I Clerk re Community— Community Park Signage Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-04/18 re Community— Community Park Signage be received for information; AND THAT Council direct staff to procure and install Community Community Park Signage as outlined within Report CAO-04/18. CARRIED 2018 Council Minutes January 18, 2018 C. Report CAO-05/18 by Paul Shipway, CAO I Clerk re Facility Preventative Maintenance Services — HVAC Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-05/18 re Facility Preventative Maintenance Services - HVAC be received for information; AND THAT Council direct staff bring forward a by-law, to enter into an agreement with Koolen Electric for Facility Preventative Maintenance Services— HVAC, for Council consideration. CARRIED D. Report CAO-06/18 by Paul Shipway, CAO I Clerk re Draft Amended Blue Box Program Plan Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-06/18 re Draft Amended Blue Box Program Plan be received for information; AND THAT Council direct staff to issue a letter of support towards the comments submitted by the Municipal Resource Recovery & Research Collaborative pertaining to the Draft Amended Blue Box Program Plan., CARRIED 12. BY-LAWS A. By-Law Z664-2017 Being a by-law to further amend By-Law No. Z456-2003 — Boeder (This by-law follows the recommendation made in Report DS-05/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of January 18, 2018) Third and Final Reading B. By-Law Z669-2017 Being a by-law to further amend By-Law No. Z456-2003 — Mudge (This by-law follows the recommendation in Report DS-06/18 by Margaret Underhill Deputy Clerk I Planning Coordinator during the regular meeting of January 18, 2018) Third and Final Reading C. By-Law Z670-2018 Being a by-law to further amend By-Law No. Z456-2003 —0830513 B.C. Ltd. (This by-law follows the recommendation in Report DS-04/18 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of January 18, 2018) D. By-Law Z671-2018 Being a by-law to further amend By-Law No. Z456-2003 - Southwick (This by-law follows the recommendation in Report DS-03/18 by Margaret Underhill Deputy Clerk I Planning Coordinator during the regular meeting of January 18, 2018) 2018 Council Minutes January 18, 2018 E. By-Law 2018-013 Being a by-law to amend By-Law 2016-059 a by-law of The Corporation of the Municipality of Bayham to establish and require the payment of fees for information, services, activities and use of Municipal property and to repeal By-Law Number 2014-125 and any and all amendments F. By-Law 2018-014 Being a by-law to further amend By-Law 2016-014 a by-law to regulate traffic and parking on highways, private property and municipal property within the Municipality of Bayham G. By-Law 2018-015 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Koolen Electric for Preventative Maintenance Works (This by-law follows the recommendation in Report CAO-05/18 by Paul Shipway, CAO I Clerk during the regular meeting of January 18, 2018) H. By-Law 2018-016 Being a by-law to authorize the execution of an agreement between the Municipality of Bayham and Koolen Electric re Straffordville Community Centre Generator (This by-law follows the recommendation in Report CAO-03/18 by Paul Shipway, CAO I Clerk during the regular meeting of January 18, 2018) Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT By-Laws Z664-2017 and Z669-2017 be read a third time and finally passed; AND THAT By-Laws Z670-2018, Z671-2018 as amended, 2018-013, 2018-014, 2018-015 and 2018-016 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:06 p.m. to discuss: • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED A. Confidential Item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Project Ojibwa) 2018 Council Minutes January 18, 2018 14.2 Out of Camera Moved by: Coouncillor Casier Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 8:18 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2018-017 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT confirming By-Law 2018-017 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:19 p.m. CARRIED MAYOR R