HomeMy WebLinkAboutFebruary 01, 2018 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, February 1, 2018
7:00 p.m.
7:30 p.m. – Public Meeting – Drainage – Fernley Drain Improvements
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held January 18, 2018
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-01/18 by Steve Adams, Roads Operations Supervisor re Green Commercial
Vehicle Program (GCVP)
B. Report PS-02/18 by Steve Adams, Roads Operations Supervisor re Road Maintenance –
Surface Discontinuities
C. Report PS-03/18 by Ed Roloson, Water/Wastewater Operations Manager re 2017 Annual
Drinking Water and Compliance Summary Reporting for the Bayham and Richmond Water
Systems
2018 Council Agenda February 1, 2018
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of the passing of Zoning By-Law Z664-2017 re Boeder, Adrian
B. Notice of the passing of Zoning By-Law Z669-2017 re Mudge, David & Patricia
C. Notice of the passing of Zoning By-Law Z670-2018 re 0830513 BC Ltd. (Tupper)
D. Notice of the passing of Zoning By-Law Z671-2018 re Southwick, Eva & Thomas
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Amherstburg re Tax Changes Proposed by the Federal Liberal Government
B. Town of Amherstburg re Proposed Changes to the Cannabis Act (Bill C-45)
C. Ontario Good Roads Association re Municipal Class Environmental Assessment (MCEA)
process
D. Town of Lakeshore re Allocate Infrastructure Funding Dedicated to Municipalities for Storm
Water Management and Drainage Improvements
E. Town of Lakeshore re Population Growth Projections
F. Municipality of West Nipissing re Amendment to Ontario Regulation No. 366/09
G. Ontario Plowmen’s Association re International Plowing Match and Rural Expo
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-07/18 by Paul Shipway, CAO | Clerk re 2018 Municipal Election
12. BY-LAWS
A. By-Law 2018-012 Being a by-law to authorize the execution of a Development
Agreement between Thomas and Eva Southhwick and The Corporation of the Municipality
of Bayham (This by-law follows the recommendation in Report DS-03/18 by Margaret
Underhill, Deputy Clerk | Planning Coordinator during the regular meeting of January 18,
2018)
2018 Council Agenda February 1, 2018
B. By-Law 2018-018 Being a provisional by-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Fernley Municipal Drain
Improvements (This by-law follows the recommendation in Report DS-08/18 by Bill Knifton,
Chief Building Official | Drainage Superintendent during the public meeting of February 1,
2018) First and Second Reading Only
C. By-Law 2018-019 Being a by-law to authorize the execution of an agreement between
The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of
Canada as represented by the Minister of Employment and Social Development regarding
The Enabling Accessibility Fund – Workplace Accessibility Stream
D. By-Law 2018-020 Being a by-law to authorize the execution of an agreement between
The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of
Canada as represented by the Minister of Employment and Social Development regarding
The Enabling Accessibility Fund – Community Accessibility Stream
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2018-021 Being a By-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 18, 2018
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
COUNCILLORS WAYNE CASIER
ED KETCHABAW
ABSENT:
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
STAFF PRESENT:
CAO | CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK | PLANNING COORDINATOR MARGARET UNDERHILL
DRAINAGE SUPERINTENDENT BILL KNIFTON
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Budget Meeting held January 2, 2018
B. Regular Meeting held January 4, 2018
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the minutes of the Budget Meeting held January 2, 2018 and Regular Meeting held
January 4, 2018 be adopted.
CARRIED
2018 Council Minutes January 18, 2018
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-02/18 by Bill Knifton, Chief Building Official | Drainage Superintendent re 4th
Quarter Report
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Staff Report DS-02/18 regarding the activities of the Building Services & Drainage
Department for the fourth quarter of 2017 be received for information.
CARRIED
B. Report DS-03/18 by Margaret Underhill, Deputy Clerk | Planning Coordinator re Rezoning
Application – Southwick Zoning By-Law Z671-2018
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Staff Report DS-03/18 regarding the Southwick rezoning application be received for
information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our
Communities Act, 2015, it be pointed out that at the public participation meeting held
December 21, 2017 associated with this application, there were no written submissions and
only the Agent on behalf of the Owners made oral presentation regarding this matter and
that all considerations were taken into account in Council’s decision passing this resolution;
2018 Council Minutes January 18, 2018
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Thomas and Eva Southwick, firstly described as 2,630 m2
(0.65 acres) parcel, from Agricultural (A1) to a combined Agricultural and Temporary
(A1/T2-6) Zone to permit a garden suite in the form of a one storey mobile home unit for the
care of elderly parents for a period not to exceed ten (10) years;
AND THAT Zoning By-law Z671-2018 be presented to Council for enactment;
AND THAT Council direct staff to bring forward a by-law to enter into an agreement with
Thomas and Eva Southwick for the placement of a garden suite including provisions
allowing for a ten (10) year term and a security deposit in the amount of three thousand
($3000) dollars for Council consideration.
CARRIED
C. Report DS-04/18 by Margaret Underhill, Deputy Clerk | Planning Coordinator re Rezoning
Application – 0830513 BC Ltd (Tupper) Zoning By-Law Z670-2018
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-04/18 regarding the 0830513 BC Ltd. (Tupper) rezoning application be
received for information;
AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities
Act, 2015, it be pointed out that at the public participation meeting held December 21, 2017
associated with this application, there were no written submissions and only the Agent on
behalf of the Owners made oral presentation regarding this matter and that all
considerations were taken into account in Council’s decision passing this resolution;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by 0830513 B.C. Ltd., described as Concession 6 STR North
Part Lot 131 from Agriculture (A1) to Special Agricultural (A2) on the retained lands and
from Agriculture (A1) to site-specific Rural Residential (RR-34) on the severed surplus farm
dwelling portion;
AND THAT Zoning By-law Z670-2018 be presented to Council for enactment.
CARRIED
D. Report DS-05/18 by Margaret Underhill, Deputy Clerk | Planning Coordinator re Official
Plan Amendment No. 21 and Zoning By-Law Z664-2017- Boeder
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Staff Report DS-05/18 regarding the Official Plan and Zoning By-law Amendments
submitted by J. Adrian Boeder be received for information;
2018 Council Minutes January 18, 2018
AND THAT Council acknowledges Official Plan Amendment No. 21 was approved by the
County of Elgin on December 14, 2017 with no appeal;
AND THAT Zoning By-law Z664-2017 be presented to Council for Third and Final reading.
CARRIED
E. Report DS-06/18 by Margaret Underhill, Deputy Clerk | Planning Coordinator re Official
Plan Amendment No. 22 and Zoning By-Law Z669-2017 – Mudge
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Staff Report DS-06/18 regarding the Official Plan and Zoning By-law Amendments
submitted by David and Patricia Mudge be received for information;
AND THAT Council acknowledges Official Plan Amendment No. 22 was approved by the
County of Elgin on December 14, 2017 with no appeal;
AND THAT Zoning By-law Z669-2017 be presented to Council for Third and Final reading.
CARRIED
F. Report DS-07/18 by Bill Knifton, Chief Building Official | Drainage Superintendent re
Fernley Drain Improvements
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-07/18 regarding the Fernley Drain Improvements be received for
information;
AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report
#216088 dated January 3, 2018 for the Fernley Drain Improvements, as prepared by Spriet
Associates, and filed with the Clerk on January 11, 2018;
AND THAT Council set a date for the Public Meeting to he held on February 1, 2018 at
7:30 pm to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all
persons assessed to this drainage works, and in accordance with the Drainage Act.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Elgin St. Thomas Public Health re Active Elgin
B. Too Far – Too Fast Canada re Legalized Cannabis Stores
C. Ministry of Finance re Federal Legalization of Cannabis
2018 Council Minutes January 18, 2018
D. Stewardship Ontario re Industry Funding for Municipal Blue Box Recycling 2017 Third
Quarter
E. Notice re Municipality of Bayham 2018 Budget Approval
F. Notice re Municipality of Bayham Tree Application Program
G. Long Point Region Conservation Authority Board of Directors approved minutes of
meetings held December 6, 2017 and December 20, 2017
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the correspondence items 11.1.1-A - 11.1.1-G be received for information.
CARRIED
11.1.2 Requiring Action
11.2 Reports to Council
A. Report CAO-03/18 by Paul Shipway, CAO | Clerk re Capital Item FA-2 – SCC Generator
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-03/18 re Capital Item FA-2 – SCC Generator be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring
forward a By-law to enter into an Agreement with Koolen Electric in the amount of
$69,985.00+HST for the SCC Generator for Council consideration.
CARRIED
B. Report CAO-04-18 by Paul Shipway, CAO | Clerk re Community – Community Park
Signage
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-04/18 re Community – Community Park Signage be received for
information;
AND THAT Council direct staff to procure and install Community – Community Park
Signage as outlined within Report CAO-04/18.
CARRIED
2018 Council Minutes January 18, 2018
C. Report CAO-05/18 by Paul Shipway, CAO | Clerk re Facility Preventative Maintenance
Services – HVAC
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-05/18 re Facility Preventative Maintenance Services - HVAC be
received for information;
AND THAT Council direct staff bring forward a by-law, to enter into an agreement with
Koolen Electric for Facility Preventative Maintenance Services – HVAC, for Council
consideration.
CARRIED
D. Report CAO-06/18 by Paul Shipway, CAO | Clerk re Draft Amended Blue Box Program
Plan
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-06/18 re Draft Amended Blue Box Program Plan be received for
information;
AND THAT Council direct staff to issue a letter of support towards the comments submitted
by the Municipal Resource Recovery & Research Collaborative pertaining to the Draft
Amended Blue Box Program Plan.,
CARRIED
12. BY-LAWS
A. By-Law Z664-2017 Being a by-law to further amend By-Law No. Z456-2003 – Boeder
(This by-law follows the recommendation made in Report DS-05/18 by Margaret Underhill,
Deputy Clerk | Planning Coordinator during the regular meeting of January 18, 2018) Third
and Final Reading
B. By-Law Z669-2017 Being a by-law to further amend By-Law No. Z456-2003 – Mudge
(This by-law follows the recommendation in Report DS-06/18 by Margaret Underhill Deputy
Clerk | Planning Coordinator during the regular meeting of January 18, 2018) Third and
Final Reading
C. By-Law Z670-2018 Being a by-law to further amend By-Law No. Z456-2003 – 0830513
B.C. Ltd. (This by-law follows the recommendation in Report DS-04/18 by Margaret
Underhill, Deputy Clerk | Planning Coordinator during the regular meeting of January 18,
2018)
D. By-Law Z671-2018 Being a by-law to further amend By-Law No. Z456-2003 - Southwick
(This by-law follows the recommendation in Report DS-03/18 by Margaret Underhill Deputy
Clerk | Planning Coordinator during the regular meeting of January 18, 2018)
2018 Council Minutes January 18, 2018
E. By-Law 2018-013 Being a by-law to amend By-Law 2016-059 a by-law of The
Corporation of the Municipality of Bayham to establish and require the payment of fees for
information, services, activities and use of Municipal property and to repeal By-Law
Number 2014-125 and any and all amendments
F. By-Law 2018-014 Being a by-law to further amend By-Law 2016-014 a by-law to
regulate traffic and parking on highways, private property and municipal property within the
Municipality of Bayham
G. By-Law 2018-015 Being a by-law to authorize the execution of an agreement between
the Municipality of Bayham and Koolen Electric for Preventative Maintenance Works (This
by-law follows the recommendation in Report CAO-05/18 by Paul Shipway, CAO | Clerk
during the regular meeting of January 18, 2018)
H. By-Law 2018-016 Being a by-law to authorize the execution of an agreement between
the Municipality of Bayham and Koolen Electric re Straffordville Community Centre
Generator (This by-law follows the recommendation in Report CAO-03/18 by Paul Shipway,
CAO | Clerk during the regular meeting of January 18, 2018)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT By-Laws Z664-2017 and Z669-2017 be read a third time and finally passed;
AND THAT By-Laws Z670-2018, Z671-2018 as amended, 2018-013, 2018-014, 2018-015
and 2018-016 be read a first, second and third time and finally passed
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Council do now rise to enter into an “In Camera” Session of Committee of the
Whole at 8:06 p.m. to discuss:
litigation or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board.
CARRIED
A. Confidential Item regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board (Project Ojibwa)
2018 Council Minutes January 18, 2018
14.2 Out of Camera
Moved by: Coouncillor Casier
Seconded by: Councillor Ketchabaw
THAT the Committee of the Whole do now rise from the “In Camera” session at 8:18 p.m.
with nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2018-017 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT confirming By-Law 2018-017 be read a first, second and third time and finally
passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Council meeting be adjourned at 8:19 p.m.
CARRIED
MAYOR CLERK
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Road Operations Supervisor
DATE: February 1, 2018
REPORT: PS-01/18
SUBJECT: GREEN COMMERCIAL VEHICLE PROGRAM (GCVP)
BACKGROUND:
The Green Commercial Vehicle Program (GCVP) is an incentive-based program for the
commercial transportation sector, where incentives are provided upon proof of purchase as
outlined below:
•For the purchase of alternative fuel vehicles such as electric, natural gas or diesel-
natural gas dual fuel vehicles, incentive amounts range from 15-50% of the incremental
purchase cost of an eligible vehicle as compared to an equivalent conventional fuel
vehicle.
•For fuel saving devices, the incentive amount is 30-50% of the purchase and installation
cost, of the aerodynamic device, anti-idling device or electric refrigeration unit.
All eligible purchases made on or after September 1, 2017 will be eligible to apply for incentives.
Applications will open early 2018. Purchases made on or before March 31, 2018 will be eligible
for an early adopter incentive worth an additional 10% for up to 10 vehicles or devices.
The 2019 Capital Budget tentatively includes Capital Item PW -17 – Tandem Combo Unit.
Capital Item PW -17 proposes to procure a new Tandem Combo Unit and to reduce the
municipal fleet size by retiring Truck 09, a 2007 Tandem and the 2004 Tandem Brine Truck.
DISCUSSION:
The Municipality currently operates a five (5) vehicle fleet of tandem trucks utilized for both winter
maintenance activities and summer construction and maintenance activities. Truck 05 is utilized
exclusively for dust control activities and is not utilized for winter maintenance activities. Fleet
details are as follows:
•Truck 03 - 2012 International
•Truck 04 - 2015 International
•Truck 05 - 2004 Sterling
•Truck 08 - 2015 Mac
•Truck 09 - 2007 Sterling
The average annual maintenance expense for Trucks 3, 4 and 8 is approximately $7,781/year
whereas Trucks 5 and 9 is approximately $12,656/year. The true deficiency of Trucks 5 and 9 is
the average of 21 days/vehicle/year out of the fleet due to repairs, versus the average of 7
days/vehicle/year out of the fleet due to repairs for Trucks 3, 4 and 8.
To reduce the fleet size staff propose to procure a new Tandem Combo Unit, via Capital Item
PW -17. The Combo Unit would be outfitted with a Viking-Cives Roller Pro System. The Roller-
Pro System provides versatility of use. The ability to mount attachments fully-loaded and flat off
the ground makes it even more useful, and the low-profile tipping frame and six safety locks
makes this truck safe and maneuverable.
In order to ensure the Municipality is utilizing all available sources of funding staff investigated
potential utilization of the GCVP for the proposed procurement of Capital Item PW -17 in 2019.
Oxford County, the Region of Waterloo and Norfolk Disposal, the municipal recycling and waste
contractor, utilize compressed natural gas (CNG) or liquefied natural gas (LNG) vehicles. There
is not currently a viable municipal type diesel electric tandem on the market.
Beyond the potential use of the GCVP and environmental benefits the following concerns and
drawbacks were noted by users of CNG tandem vehicles and vendors of the same:
1)The capital cost to install a CNG fill station is estimated at $100,000-$150,000 if the
proper gas line is accessible at the property.
a.Alternative is to utilize a commercial fill station.
2)For a CNG Tandem to be stored inside a garage the facility must be certified by the
TSSA.
3)CNG Tandems require a certified mechanic, the closest mechanic is in Woodstock.
a.Maintenance costs to date have been greater for CNG versus conventional
diesel in sample municipalities.
4)To cover the same run-time as a conventional diesel tandem the CNG requires CNG
tanks four times the size of a conventional diesel tank. Without larger tanks the CNG
tandem can run approximately 2 hours. The standard Bayham winter route is 4 hours to
complete.
a.Viking Cives does not have a tandem box design or alignment that incorporates
the larger CNG fuel tanks.
Although the possibility of switching to an environmentally friendly tandem and the utilization of
a grant program to procure the same would be a positive, the cost metrics and real world
application of the tandem are not realistic for the Municipality of Bayham and its operational
needs. For example, in Oxford County, CNG Tandems are deployed on only specific winter
maintenance routes to ensure the vehicle is close to a CNG station or the shop. Bayham does
not have that luxury of resource allocation.
Considering the above, staff would respectfully recommend that during the 2019 Capital Budget
Council consider Capital Item PW -17 Tandem Combo Unit with a standard diesel power plant.
RECOMMENDATION:
1.THAT Staff Report PS-01/18 re Green Commercial Vehicle Program (GCVP) be
received for information.
Respectfully Submitted by: Reviewed by:
_________________________ __________________________
Steve Adams Paul Shipway
Road Operations Supervisor CAO|Clerk
REPORT
PHYSICAL SERVICES
TO: Mayor & Members of Council
FROM: Steve Adams, Roads Operations Supervisor
DATE: February 1, 2018
REPORT: PS-02/18
SUBJECT: ROAD MAINTENANCE – SURFACE DISCONTINUITIES
BACKGROUND:
During 2018 Operating Budget deliberations Council requested staff provide an overview and
assessment of hardtop surface discontinuities treatment methods. In simpler terms, pothole
repair techniques.
DISCUSSION:
The deterioration of the road surface requires ongoing assessment by Public W orks staff in
order to maintain compliance with the Ontario Minimum Maintenance Standards. Ontario
regulation 239/02 made under the Municipal Act, 2001, as amended establishes minimum
maintenance standards for municipal highways. Generally, a surface discontinuity is deemed in
a ‘state of repair’ by Ontario Regulation 239/02 if its surface area or depth is less than or equal
to that set out in the applicable tables:
Potholes on Paved Roadway
Class of
Highway
Surface Area Depth Time
1 600 cm² 8 cm 4 days
2 800 cm² 8 cm 4 days
3 1000 cm² 8 cm 7 days
4 1000 cm² 8 cm 14 days
5 1000 cm² 8 cm 30 days
Potholes on Non-Paved Roadway
Class of
Highway
Surface Area Depth Time
3 1500 cm² 8 cm 7 days
4 1500 cm² 10 cm 14 days
5 1500 cm² 12 cm 30 days
Potholes on Paved or Non-Paved Shoulder
Class of
Highway
Surface Area Depth Time
1 1500 cm² 8 cm 7 days
2 1500 cm² 8 cm 7 days
3 1500 cm² 8 cm 14 days
4 1500 cm² 10 cm 30 days
5 1500 cm² 12 cm 60 days
Shoulder Drop-Offs
Class of
Highway
Depth Time
1 8 cm 4 days
2 8 cm 4 days
3 8 cm 7 days
4 8 cm 14 days
5 8 cm 30 days
Surface discontinuities, or potholes, in the simplest of terms are caused by movement within the
road structure. Movement within the road structure is impacted by the following factors:
1) road subsurface construction
2) surface and subsurface water impacts
a. freeze thaw cycles
b. road shading
3) traffic impacts, amount and weight
4) surface impacts and penetration (foreign objects)
For operational maintenance activities on asphalt and tar and chip roads, outside of capital
reconstruction, the Municipality utilizes two types of surface treatments:
1) QPR High Performance Cold Mix
a. Standard cold mix with the inclusion of a proprietary water-repelling additive.
b. QPR High Performance Cold Mix provides the ability to repair the surface
discontinuity without drying the pothole or adding any tack coat (loose material is
first removed).
i. During the time period of 2012-2017 the Municipality averaged
approximately 61 tonnes/year of QPR.
ii. Application duration is variable however two workers in a full day of cold
patching can apply 7.5 tons of material.
iii. Application of QPR is typically conducted in the spring during the thaw of the
road base, however is conducted as required to remain in compliance with
minimum maintenance standards.
2) Hot Laid 3 Modified (HL3M)
a. ‘HL’ stands for hot load and the number identifies the size of the aggregate used.
Asphalt is generally made up of 3 main components: stone, sand and liquid asphalt
(also known as asphalt cement). HL3M utilizes a stone that is a maximum of 16 mil
or 3/4” to provide a nice smooth surface finish.
b. HL3M is specified in the Elgin County annual County Capital Project tender which
secures pricing for lower-tiers.
i. During 2012-2017 the Municipality average 625 tonnes/year of HL3M
ii. Application duration is variable however a crew with the tandems outfitted
with paving boxes can apply 48 tonnes/day with the side paving box and 72
tonnes/day with the rear paving box.
iii. Application of HL3M is typically conducted in the late summer targeted in
areas that will receive capital surface treatment during the year or in future
years or that would solve a larger issue.
Alternative methods and commentary on pothole repair techniques is as follows:
1) Tar Pot
a. Hot road grade liquid tar is applied with aggregate into a pothole.
b. Staff can find no municipalities which currently utilize a tar pot system.
c. Bayham stopped utilizing a tar pot when procurement of road grade liquid tar was
not possible within the area.
d. When municipal public works managers were contacted to discuss the process is
was generally regarded as a historic overly complex process for current
operations with significant health and safety concerns.
2) Hot Box
a. Recycled asphalt is placed in the hot box and heated to have access to asphalt
outside of the normal operating season of the asphalt mills (i.e. prior to May 1).
i. Some municipalities pave a section of a yard during season, rip it up in
the fall and keep it in the hot boxes until use is required.
ii. Bayham previously had a 1 tonne hot box that would utilize 12-14 hours
of propane, approximately $200, to heat 1 tonne of asphalt for use. It was
determined this process was not cost effective.
3) Cold Mix vs. QPR High Performance Cold Mix
a. Regular Cold Mix does not have a proprietary water-repelling additive and has
lesser adhesion characteristics than the QPR High Performance Cold Mix
4) Hot Load Classifications
Abbreviation Summary of Hot Mix Use and Properties
HL 1 A dense-graded surface course mix with a premium quality
coarse aggregate
Minimal structural or adhesion characteristics similar to a micro-
surface
HL 2 A sand mix used primarily as a leveling course on existing
pavements or surface course on low speed traffic areas
requiring thin overlay
Minimal structural or adhesion characteristics similar to a micro-
surface
HL 3 A dense-graded surface course mix for intermediate volume
roads
HL 3M A dense-graded padding and leveling mix of high stability
HL 5 A coarse-graded binder course mix often used as a sub-base in
parking lots. A layer of HL3 will be laid on top of the HL5 to
provide a smooth finish.
HL 8 A coarse-graded binder course mix often used in high traffic
volume and/or heavy loads, truck traffic. Aggregate is a
maximum of 1” in size and is used mostly as a base under HL3
or HL3A.
Staff also investigated utilizing a contractor to repair potholes that has the relevant tar and chip
equipment. A Contractor out of Halton Region was located that could conduct repair activities,
but would only conduct the repairs for a critical mass of work and would come once a year. The
requirements of the surface discontinuity repairs do not permit the requested arrangement by
the contractor due to minimum maintenance requirements. Municipalities often contract out
annual ‘Route & Seal’ requirements to repair roads, however Ontario Regulation 239/02 has
significantly longer timelines for crack repairs.
Cracks
Class of
Highway
Width Depth Time
1 5 cm 5 cm 30 days
2 5 cm 5 cm 30 days
3 5 cm 5 cm 60 days
4 5 cm 5 cm 180 days
5 5 cm 5 cm 180 days
Lastly, some larger municipalities are investing in specialty machines like the Python 5000
Pothole Patcher ($350,000) which has the sole purpose of applying aggregate to surface
discontinuities.
Staff would respectfully comment that given the size of Bayham, annual financial allocation and
annual repair requirements the current application of QPR High Performance Cold Mix and
HL3M is the appropriate treatment for surface discontinuities in Bayham. These repair methods
coupled with improved capital projects with focus on road base, drainage and shading should
result in optimal conditions to minimize road failures and surface discontinuities, however they
will always be a part of annual maintenance activities.
RECOMMENDATION:
1.THAT Staff Report PS-02/18 re: Road Maintenance – Surface Discontinuities be
received for information;
Respectfully Submitted by: Reviewed by:
_________________________ __________________________
Steve Adams Paul Shipway
Road Operations Supervisor CAO|Clerk
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z664-2017 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: BOEDER, Adrian
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham gave First and
Second Reading to By-law No. Z664-2017 on the 2nd day of November 2017 and Third Reading
and finally passed By-Law No. Z664-2017 on the 18th day of January 2018 under Section 34 of
THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 8th
day of February 2017 a notice of appeal setting out the objection to the By-law and the reasons
in support of the objection.
THE PURPOSE of this By-law is to change the land use designation on 1,738 m² (0.4 acres) of
land from “Institutional” to “Residential” in the Official Plan of the Municipality of Bayham; and to
change the zoning on the same lands from Institutional (I) Zone to Village Residential (R1) Zone
in Zoning By-law Z456-2003. The subject lands are located on the east side of Snow Street, south
side of Fulton Street known as 14 Snow Street in the Village of Vienna.
THE EFFECT of this By-law will be to allow for residential use on the lands.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association
or group. However, a notice of appeal may be filed in the name of an individual who is a
member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Municipal
Board, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 19th DAY OF JANUARY 2018.
Village of Vienna
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario
Municipal Board is presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, PO Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z669-2017 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: MUDGE, David & Patricia
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham gave First and
Second Reading to By-law No. Z669-2017 on the 16th day of November 2017 and Third
Reading and finally passed By-law No. Z669-2017 on the 18th day of January 2018 under
Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 8th
day of February 2018 a notice of appeal setting out the objection to the By-law and the reasons
in support of the objection.
THE PURPOSE of this By-law is to change the zoning on approximately 1,011 m² (0.2 acres) of
land from the Central Business District (C1) Zone to the Village Residential (R1) Zone in Zoning
By-law Z456-2003. The subject lands are located on the west side of Erieus Street, south of
Waterloo Street known as 27 Erieus Street in the Village of Port Burwell.
THE EFFECT of this By-law will be to allow for residential use of the lands, intended for the
construction of a single detached dwelling on the vacant parcel.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association
or group. However, a notice of appeal may be filed in the name of an individual who is a
member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Municipal
Board, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 19TH DAY OF JANUARY 2018.
Village of Port Burwell
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line, P.O. Box 160
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING OF
ZONING BY-LAW Z670-2018 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: 0830513 BC LTD (TUPPER)
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z670-2018 on the 18th day of January 2017 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 8th
day of February, 2018 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law is to change the zoning regulations on a 0.4 ha (1 acres) parcel
in the Agricultural (A1) Zone to a Site-specific Rural Residential (RR-34) Zone and to change the
zoning regulations on a 25 ha (62 acres) parcel from the Agricultural (A1) Zone to a Special
Agricultural (A2) Zone in Zoning By-law Z456-2003. The subject lands are located on the south
side of Heritage Line, east of Toll Gate Road known as 57401 Heritage Line.
THE EFFECT of this By-law will be to change the zoning on severed lands to allow residential
use and to prohibit the keeping of livestock and to change the zoning on the retained farm lands
to prohibit new dwellings.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association
or group. However, a notice of appeal may be filed in the name of an individual who is a
member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Municipal
Board, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 19th DAY OF JANUARY 2018.
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line,
P.O. Box 160
Straffordville, ON, N0J 1Y0
Tel: 519-866-5521 Ext 222
Fax: 519-866-3884
E-mail: munderhill@bayham.on.ca
PLANNING ACT
NOTICE OF THE PASSING
ZONING BY-LAW Z671-2018 BY
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
APPLICANT: SOUTHWICK, Eva & Thomas
TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By-
Law No. Z671-2018 on the 18th day of January 2018 under Section 34 of THE PLANNING ACT.
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in
respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 8th
day of February, 2018 a notice of appeal setting out the objection to the By-law and the
reasons in support of the objection.
THE PURPOSE of this By-law is to temporarily change the zoning regulations on a 2,630 m²
(0.65 acres) parcel from Agricultural (A1) Zone to a combined Agricultural and Temporary
(A1/T2-6) Zone to permit a garden suite, in the form of a one storey mobile home unit, for a
period not to exceed ten (10) years in Zoning By-law Z456-2003. The subject lands are located
on the west side of Clarke Road, north of Glen Erie Line known as 5149 Clarke Road.
THE EFFECT of this By-law will be to allow for the installation of a temporary residence (mobile
home) on the subject lands exclusively for the care of elderly parents for a period not exceeding
10 years.
ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the
Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association
or group. However, a notice of appeal may be filed in the name of an individual who is a
member of the association or the group on its behalf.
NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal
unless, before the by-law was passed, the person or public body made oral submissions at a
public meeting or written submissions to the council or, in the opinion of the Ontario Municipal
Board, there are reasonable grounds to add the person or public body as a party.
The complete By-law is available for inspection in the municipal office during regular office
hours.
DATED AT THE MUNICIPALITY OF BAYHAM THIS 19TH DAY OF JANUARY 2018.
NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is
presently set at $300.00 by the Province of Ontario.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
56169 Heritage Line,
P.O. Box 160
Straffordville, ON, N0J 1Y0
Tel: 519-866-5521 Ext 222
Fax: 519-866-3884
E-mail: munderhill@bayham.on.ca
Website: www.amherstburg.ca
271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5
Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860
January 16, 2018 VIA EMAIL
Essex County Federation of Agriculture
360 Fairview Ave. West
Essex, ON
N8M-3G4
Dear President, Mr. Lyle Hall:
RE: Tax Changes Proposed by the Federal Liberal Government
At its meeting of December 11th, 2017, Amherstburg Town Council passed the following motion:
Resolution # 20171211-1000 - That the correspondence from the Essex County Federation of
Agriculture regarding their concern over the proposed tax changes BE SUPPORTED.
Best Regards,
Tammy Fowkes
Deputy Clerk
cc: The Honourable Bill Morneau, Minister of Finance
Ontario Municipalities
Association of Municipalities of Ontario (AMO)
encl. Essex County Federation of Agriculture Letter
December 5, 2017
RE: Tax Changes proposed by the Federal Liberal government.
Dear Mayors and members of council,
We are writing to you today because we believe that the concerns of small business must be taken
seriously by governments at every level, including the Municipal level. We are also concerned about the
tax changes proposed by the federal Liberal government this past summer.
We are extremely concerned about the manner of the announcement, the short consultation period and
the possible negative effects on Farmers, and Farm Families in our communities.
We are very aware of the unfairness of the current tax system, and we do encourage a system of tax
fairness to address rising inequalities in Canada, however the decision by government to launch a
consultation process in the middle of summer limited the capacity of Canadians, especially our local
farmers, to fully participate.
Family farms represent a particular kind of small business, and differ from other small businesses. MP
Guy Caron, tabled Bill C-274 during the 42nd parliament and the aim of this Bill was to facilitate the
transfer of small businesses, or farm and fishing businesses, between family members by modifying the
Income Tax Act. Sadly, this initiative was rejected by the Liberals during second reading.
Today`s government announcement of a reduced small business tax is good news. However, we remain
concerned and uncertain of what is coming next.
We are asking you to write to the Minister of Finance and to continue to pressure the government to
honour its campaign promises and focus on real tax fairness.
Sincerely,
Lyle Hall
President, Essex County Federation of Agriculture
Website: www.amherstburg.ca
271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5
Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860
January 16, 2018 VIA EMAIL
Windsor-Essex County Board of Health
360 Fairview Ave. West, Suite 215
Essex, ON
N8M-3G4
Dear Chair, Mr. Gary McNamara:
RE: Proposed Changes to the Cannabis Act (Bill C-45)
At its meeting of December 11th, 2017, Amherstburg Town Council passed the following motion:
Resolution # 20171211-1001 - That the correspondence from the Windsor-Essex County
Board of Health regarding proposed changes to the Cannabis Act (Bill C-45) BE
SUPPORTED and that a letter BE SENT to all municipalities and AMO.
Best Regards,
Tammy Fowkes
Deputy Clerk
cc: Ontario Municipalities
Association of Municipalities of Ontario (AMO)
encl. Windsor-Essex County Board of Health Resolution
November 27, 2017
The Honourable Dr. Eric Hoskins
Minister of Health and Long-Term Care
Hepburn Block, 10th Floor
80 Grosvenor Street
Toronto, ON M7A 2C4
ccu.moh@ontario.ca
Dear Minister Hoskins
Proposed Changes to the Cannabis Act (Bill C-45)
The Board of Health of the Windsor-Essex County Health Unit would like to commend the Ministry of Health and
Long-Term Care, Ministry of the Attorney General’s office, and the Ministry of Finance for the proposed changes to
the Cannabis Act (Bill C-45). The increase in minimum age of consumers, restriction of cannabis to youth under the
age of 19, the government-run LCBO model for retail outlets and plans to regulate the location of cannabis retail
outlets through zoning and licensing, will help to mitigate the unintended consequences of legalization to vulnerable
populations.
Consuming cannabis, especially on a regular basis, is associated with many adverse health outcomes. Chronic
diseases related to the carcinogens, toxins, and irritants similar to those found in tobacco smoke are also associated
with cannabis use (SHAF, 2016). The effects of cannabis are particularly detrimental to adolescents and youth under
the age of 25, as the developing brain is likely to be affected. In addition, individuals with mental illness are seven
times more likely to use cannabis weekly, and are ten times more likely to have a cannabis use disorder (CAMH,
2013). Cannabis use can also make mental illness worse.
Another public health concern related to cannabis legalization is drug-impaired driving. The effects associated with
cannabis use, such as slowed reaction time, the impacts on decision-making and divided attention, makes driving
extremely dangerous after cannabis use. Cannabinoids are, in fact, among the most common psychoactive
substances found in deceased and injured drivers in Canada (Wettlaufer et al., 2017).
On October 19, 2017, the Board of Health of the Windsor-Essex County Health Unit passed a Resolution with regard
to the licensing, planning, and zoning regulations of cannabis retail outlets and the coordinated efforts of Windsor-
Essex municipalities in preventing the harms associated with cannabis use, as outlined below:
Whereas the federal government has announced its intention to legalize recreational cannabis through the passing
of the Cannabis Act prior to July 1st, 2018, and
Whereas cannabis smoke contains many of the same carcinogens, toxins, and irritants found in tobacco smoke with
the added psychoactive properties of cannabinoids like THC, and
Whereas increased access to cannabis will result in increased risk for chronic disease, mental illness and injury, and
Whereas municipalities have control over the density and location of retail outlets through zoning, planning, and
licensing regulations,
Now Therefore it be Resolved that the Windsor-Essex County Board of Health for the Windsor-Essex County Health
Unit encourages all Windsor-Essex municipalities to develop strict licensing, planning, and zoning regulations related
to the location and density of cannabis retail outlets, particularly in areas where vulnerable populations may be
unfairly targeted.
Further that staff of the Windsor-Essex County Health Unit work with enforcement agencies and municipalities to
provide a public health perspective into decision making related to the enforcement of cannabis smoking in
prohibited areas, and
Further that staff of the Windsor-Essex County Health Unit utilize the Lower-risk Cannabis Use Guidelines set out by
key national stakeholders, like the Centre for Addictions and Mental Health and the Canadian Public Health
Association, in the development of a comprehensive public education and awareness campaign.
The Board of Health at the Windsor-Essex County Health Unit supports the efforts aimed at keeping recreational
cannabis out of the hands of children and youth, as well as other vulnerable populations to which harm may result.
Determining the locations of cannabis retail outlets in Windsor-Essex based on licensing, planning, and zoning
regulations through a coordinated effort of the municipalities in Windsor-Essex, will help to ensure these
populations are better protected from the negative effects of cannabis use. Additionally, in order to ensure local
enforcement and health promotion goals can be met, the local Board of Health requires supplementary funding
which can be allocated to the training and hiring of enforcement officers, health promotion staff, and administrative
supports.
Resolution - Cannabis - October 2017 - AODA.pdf
Sincerely,
Gary McNamara
Chair, Windsor-Essex County Board of Health
c: Windsor-Essex County Board of Health Local MPP’s / City of Windsor – City Clerk / County of Essex – Municipal Clerks
Ms. Monika Turner, Director of Policy, AMO Dr. David Mowat, lnterim Chief Medical Officer of Health
Dr. Peter Donnelly, President and CEO, Public Health Ontario Ms. Sue Makin, President, the Ontario Public Health Association
Hon. Dipika Damerla, Associate Minister of Health and Long-Term Care Mr. Gordon Fleming, Manager of Public Health lssues, alPHa
Association of Local Public Health Agencies Ontario Boards of Health
References:
Centre for Addiction and Mental Health. CAMH study shoes mental illness associated with heavy cannabis use. [Report online]. April 2013. [Last accessed 2017
Nov 6]. Available from:
http://www.camh.ca/en/hospital/about_camh/newsroom/news_releases_media_advisories_and_backgrounders/current_year/Pages/CAMH-study-shows-
mental-illness-associated-with-heavy-cannabis-use-.aspx
Smoking and Health Action Foundation. Secondhand Marijuana Smoke: Health effects of exposure. [Report online]. September 2016 [Last accessed 2017 Jul 18].
Available from: http://smokefreehousingon.ca/wp-content/uploads/2015/11/health_effects_of_exposure_secondhand_mj_smoke_2016-finals.pdf
Wettlaufer A, Florica R O, Asbridge M, Beirness D, Brubacher J, Callaghan R, Fischer B, Gmel G, Imtiaz S. Estimating the harms and costs of cannabis-attributable
collisions in the Canadian provinces. Drug and Alcohol Dependence [serial online]. 1 April 2017; 173:185-190 [Last accessed 2017/06/19}. Available from:
http://www.sciencedirect.com/science/article/pii/S0376871617300686
The Ontario Good Roads Association is seeking reforms to the Municipal Class
Environmental Assessment (MCEA) process. In its current form the MCEA process has
made municipal infrastructure projects longer in duration and more costly. The OGRA
Board of Directors encourages all municipalities in Ontario to adopt the following
resolution that calls on the Minister of the Environment and Climate Change to
accelerate the Application for Review of the MCEA process.
Links to further background information about the Municipal Class Environmental
Assessment process can be found below the resolution.
DRAFT RESOLUTION
Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential
and Civil Construction Alliance of Ontario have successfully applied to have a review of
the Municipal Class Environmental Assessment process conducted under Part IV
(Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act);
And whereas impact studies and public meetings required by the MCEA process often
take two years or more to complete before construction can commence;
And whereas the MCEA requirements to evaluate alternatives are often not well
aligned with prior or municipal land use planning decisions;
And whereas analysis by the Residential and Civil Construction Alliance of Ontario
(RCCAO) has demonstrated that the time to complete an EA rose from 19 months to
26.7 months and costs went from an average of $113,300 to $386,500;
And whereas the Auditor General of Ontario has tabled recommendations for
modernizing the MCEA process;
And whereas in spite of written commitments made by the Ministry of the Environment
between 2013-2015, no action has been taken;
And whereas local projects that do not have the necessary approvals could lose out on
the next intake of Build Canada funding;
Therefore be it resolved that Municipality of Bayham requests that the Minister of the
Environment and Climate Change take immediate steps to expedite the response
process for Part II Orders or Bump-Up requests, as part of the s.61 review to improve
MCEA process times and reduce study costs;
And further that the Minister of the Environment and Climate Change support changes
to better integrate and harmonize the MCEA process with processes defined under the
Planning Act;
And further that the Minister of the Environment and Climate Change amend the scope
of MCEA reports and studies to reduce duplication with existing public processes and
decisions made under municipal Official Plans and provincial legislation.
BACKGROUND INFORMATION
The following links provide a comprehensive background of the work that the Municipal
Engineers Association and the Residential and Civil Construction Alliance of Ontario
have done to advance this issue of MCEA reform.
October 2017 Correspondence from the Municipal Engineers Association and the
Residential and Civil Construction Alliance of Ontario to the Hon. Chris Ballard,
Minister of the Environment and Climate Change.
ReNew Magazine editorial examining the need to review the Municipal Class
Environmental Assessment process
The Development Approval Roundtable Action Plan, November 2017
Meeting Notes from the November 29, 2017 Evolution of the MCEA Workshop.
The MEA Companion Guide for the Municipal Class Environmental Assessment
Manual
Are Ontario’s Municipal Class Environmental Assessments Worth the Added
Time and Costs? The 2014 Edition
If you have any questions or concerns, please contact Scott Butler, OGRA’s Manager of
Policy and Research at 289-291-6472 ext. 24 or via email at scott@ogra.org.
Regards,
Scott R. Butler
OGRA, Policy and Research
22 - 1525 Cornwall Road, Oakville, Ontario L6J 0B2
T: 289-291-6472 Ext. 24 C: 416-564-4319 www.ogra.org
Joie de vivre
The Corporation of the Municipality of West Nipissing
La Corporation de la Municipalité de Nipissing Ouest
101-225, rue Holditch Street, Sturgeon Falls, ON P2B 1T1
P/T (705) 753-2250 (1-800-263-5359)
F/TC (705) 753-3950
January 23, 2018
Honourable Premier Kathleen Wynne
Legislative Building
Queen’s Park
Toronto, Ontario M7A 1A1
Dear Honourable Premier:
SUBJECT: AMENDMENT TO ONTARIO REGULATION NO. 366/09
At its regular meeting held on January 16, 2018, Council for the Municipality of West Nipissing
passed resolution 2018/024, attached hereto, seeking an amendment to Ontario Regulation No.
366/09, through the Ministry of Transportation, pertaining to “Display Screens and Hand-Held
Devices”.
Council is seeking a permanent exemption for use of Hand-Held Devices for employees or persons
contracted to a road authority while they are performing road patrols, repairs, maintenance and
construction duties on Ontario roads.
Furthermore this resolution is being circulated to various associations and municipalities for their
support.
We trust the enclosed is self-explanatory.
Respectfully,
Janice R. Dupuis
Deputy Clerk / Assistant to the
Chief Administrative Officer
\Encl.
cc: Minister of Transportation MPP Timiskaming-Cochrane
MP Nickel Belt Association of Municipality of Ontario (AMO)
Federation of Northern Ontario Municipalities (FONOM) Rural Ontario Municipality Association (ROMA)
Ontario Good Roads Association (OGRA) Ontario Municipalities
Ontario Plowmen’s Association
188 Nicklin Road ● Guelph, ON ● N1H 7L5
519-767-2928 OR 1-800-661-7569
events@plowingmatch.org
YOU DESERVE THE SPOTLIGHT
The International Plowing Match and Rural Expo offers the unique opportunity for your
Community and County to be in the spotlight. By hosting this event, Your Community
could bring approximately 85,000 people (on average) to experience the sights, sounds
and business unique to your area.
The International Plowing Match and Rural Expo is a very positive economic driver for
rural communities. In fact, over $ 25 million*** can be generated for economic impact
from visitors and event operations.
We extend a special invitation to you to attend a Community Information Meeting to learn
more about hosting the International Plowing Match and Rural Expo
1. Friday, February 23rd at 7:00 p.m.
Orangeville Fairgrounds – Birch Room
247090 Side Road 5
Mono, ON L9W 6K5
2. Saturday, February 24th, 2018 at 1:00 p.m.
Gemini Sportsplex – Wescast Room
667 Adair Boulevard
Strathroy, ON N7G 3H8
We welcome plowing enthusiast, community ambassadors and all those interested in
advancing Agriculture, Rural Living and Your Community. Come and bring a friend!
In case of inclement weather, please call our office of check plowingmatch.org for updates.
For Additional Details, please contact:
ONTARIO PLOWMEN’S ASSOCIATION
579-767-2928 OR 1-800-661-7569
Let Our Legacy
Be Your Future
***Source: TREIM, Ontario Ministry of Tourism, Culture and Sport
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: February 1, 2018
REPORT: CAO-07/18
SUBJECT: 2018 MUNICIPAL ELECTION
BACKGROUND:
On January 19, 2017 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report CAO-03/17 re 2018 Municipal Election — Method of Vote be
received for information;
AND THAT Council select paper based, traditional ballot, vote anywhere, live
voters list as the method of vote for the 2018 Municipal Election;
AND THAT in accordance with Section 42 of the Municipal Elections Act,
1996, as amended, Council instruct staff to prepare the appropriate by-law for
Council consideration.
The purpose of Report CAO-07/18 re 2018 Municipal Election is to provide Council and
the public early information pertaining to the 2018 Municipal Election.
DISCUSSION
The Municipal Elections Act, 1996, S.O. 1996, CHAPTER 32, as amended, outlines the
responsibility of the Clerk pertaining to Municipal Elections.
ADVANCE VOTE
Section
43(2)
The Clerk shall establish the date or dates, number, location and hours
of advance voting.
NUMBER AND LOCATION OF VOTING PLACES
Section
45(1)(3)(5)
The Clerk has discretion in identifying the number and location of voting
places and designating the area.
Section
45(2)
In establishing the locations of voting places, the clerk shall identify
strategies that ensure that each voting place is accessible to electors
with disabilities.
The Advance Voting Places for the 2018 Municipal Election shall be as follows:
Advance Vote No. 1
Saturday October 13, 2018
10AM-3:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
Advance Vote No. 2
Wednesday October 17, 2018
10AM-7:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
Advance Vote No. 3
Thursday October 18, 2018
10AM-7:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
Advance Vote No. 4
Friday October 19, 2018
10AM-3:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
Advance Vote No. 5
Saturday October 20, 2018
10AM-3:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
The Voting Places for the 2018 Municipal Election shall be as follows:
Monday October 22, 2018
10AM-8:00PM
Straffordville Community Centre
56169 Heritage Line,
Straffordville, ON
Monday October 22, 2018
10AM-8:00PM
Corinth Community of Christ Church
54246 Eden Line,
RR4, Aylmer, ON
Monday October 22, 2018
10AM-8:00PM
Lighthouse Gospel Church
59 Victoria St,
Port Burwell, ON
Eligible Electors will be able to vote at any of the Advanced Voting Places or Voting Places
established for the 2018 Municipal Election.
In determining the Voting Places for the 2018 Municipal Election staff utilized an Election Poll
Accessibility Assessment Form, a Provincial Election Assessment Form, to assess each
potential Voting Location. The following facilities were assessed:
• Straffordville Community Centre
• Vienna Community Centre
• Port Burwell Firehall
• Straffordville Firehall
• Corinth Community of Christ Church
• Lighthouse Gospel Church
Further, in an attempt to incorporate holistic inclusion into the 2018 Municipal Election
staff met with representatives from Mennonite Community Services of Southern
Ontario to discuss inclusivity efforts, polling stations and outreach initiatives.
A 2018 Municipal Election Candidate Information Session will be held on Tuesday April
24, 2018 from 7-9 PM at the Aylmer Old Town Hall, 38 John St S, Aylmer, ON N5H
2C2. The session will be hosted by the Ministry of Municipal Affairs on behalf of the
Town of Aylmer, Municipality of Bayham, Municipality of Central Elgin and the
Township of Malahide.
RECOMMENDATION
1.THAT Report CAO-07/18 re 2018 Municipal Election be received for information;
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2018-018
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS
IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN
KNOWN AS THE FERNLEY MUNICIPAL DRAIN IMPROVEMENTS
WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
Parts of Lots 7 to 9, Concessions 1 and 2, Municipality of Bayham
AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report No.
216088, prepared by Spriet Associates, dated January 3, 2018, which is attached hereto as
Schedule “A”, and forms part of this By-law.
AND WHEREAS the estimated total cost of constructing the drainage work is $288,540.00;
AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No.216088, dated January 3, 2018 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith.
2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the
Corporation, the amount of $343,500.00 being the amount necessary for the drainage
works or other tendered and awarded amount by Council.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipality;
(c) monies paid under Subsection #61(3) of the Act; and
monies assessed in and payable by another municipality, and
such debentures shall be made payable within five (5) years from the date of the debenture and
shall bear interest at the rate established by the Ontario Ministry of Agriculture, Food and Rural
Affairs pursuant to the Tile Drainage Act as of the date of passing of this By-law.
By-law No. 2018-018 - 2 -
A special equal rate sufficient to redeem the principal and interest on the debentures shall be
levied upon the lands and roads as set forth in the attached Schedule "A" to be collected in the
same manner and at the same time as other taxes are collected in each year for five (5) years
after the passing of this by-law.
4. For paying the amount of $0 being the amount assessed upon the lands and roads
belonging to or controlled by the municipality, a special rate sufficient to pay the amount
assessed plus interest thereon shall be levied upon the whole rateable property in the
Municipality of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collected in the same manner and at the same time as other
taxes are collected.
5. All assessments of $500.00 or less are payable in the first year in which the assessment
is imposed.
6. This By-law comes into force on the passing thereof and may be cited as the “Fernley
Municipal Drain Improvements”.
READ A FIRST AND SECOND TIME this 1st day of February, 2018 and provisionally
adopted this 1st day of February, 2018.
________________________________
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this day of .
______________________________
MAYOR CLERK
COURT OF REVISION – MUNICIPALITY OF BAYHAM
Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
By-law #2018-018 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in
Straffordville on March 1, 2018 at 8:00 p.m. All notices of assessment appeal by an owner
shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of
the Court.
Date of mailing
CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2018-019
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY
THE MINISTER OF EMPLOYMENT AND SOCIAL DEVELOPMENT
REGARDING
THE ENABLING ACCESSIBILITY FUND – WORKPLACE ACCESSIBILITY STREAM
WHEREAS the Municipality of Bayham is desirous of proceeding with the Public Works
Accessible Work Place Project;
AND WHEREAS the Minister of Employment and Social Development has approved funding
for such project under the Enabling Accessibility Fund – Workplace Accessibility Stream;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between The
Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of
Canada as represented by the Minister of Employment and Social Development;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF
FEBRUARY 2018.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2018-020
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA AS REPRESENTED BY
THE MINISTER OF EMPLOYMENT AND SOCIAL DEVELOPMENT
REGARDING
THE ENABLING ACCESSIBILITY FUND – COMMUNITY ACCESSIBILITY STREAM
WHEREAS the Municipality of Bayham is desirous of proceeding with Port Burwell Beach
Accessibility Improvements;
AND WHEREAS the Minister of Employment and Social Development has approved funding
for such project under the Enabling Accessibility Fund – Community Accessibility Stream;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between The
Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of
Canada as represented by the Minister of Employment and Social Development;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF
FEBRUARY 2018.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2018–021
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD FEBRUARY 1, 2018
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the
powers of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council
are to be exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham
in respect of each recommendation and each motion and resolution passed and
other action by the Council at the regular meeting held February 1, 2018 is
hereby adopted and confirmed as if all proceedings were expressly embodied in
this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the
action of the Council including executing all documents and affixing the
Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY
OF FEBRUARY, 2018.
____________________________ _____________________________
MAYOR CLERK