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Home My WebLink AboutApril 16, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday, April 16, 2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO IN CAMERA 6:00 p.m. -7:00 p.m. (Closed to the Public) Council recessed at 6:40 p.m. for a short break and reconvened at 7:00 p.m. REGULAR MEETING 7:00 P.M. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, April 16, 2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator I Deputy Clerk Margaret Underhill, Fire Chief/ By-Law Enforcement Officer Randy White, Chief Building Official 1 Drainage Superintendent Bill Knifton and Public Works Manager Ed Roloson were in attendance to present their respective reports. Due to recent internal administrative restructuring, the Water/Wastewater department has been merged into Public Works and Operations, with Ed Roloson as Manager. CALL TO ORDER 1. Mayor Ens called the meeting to order at 6:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST& THE GENERAL NATURE THEREOF None 3. OTHER BUSINESS AND REVIEW OF ITEMS NOT LISTED ON AGENDA (a) In Camera Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting do now rise into an "In Camera" Session of Committee of the Whole at 6:00 p.m. to discuss: • litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board • advice that is subject to solicitor-client privilege, including communications necessary for that purpose • a proposed or pending acquisition or disposition of land by the municipality or local board, and • personal matters about an identifiable individual, including municipal or local board employees. CARRIED (b) In Camera Meeting regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa Legal Action), a proposed or pending acquisition or disposition of land by the municipality or local board and a matter regarding an identifiable individual. Page 1 of 9 Council Minutes April 16, 2015 (c) Out of Camera Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera"session at 6:40 p.m. CARRIED 4. ANNOUNCEMENTS None 5. DELEGATIONS None 6. ADOPTION OF MINUTES OF PREVIOUS MEETING (a) Regular meeting of Council held April 2, 2015 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting of Council held April 2, 2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 6. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES - EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report FR-02115 by Randy White, Fire Chief/By-law Officer re New Bylaw to Establish a Fire Department(E&R) Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report FR-02/15 re New By-Law to Establish a Fire Department be deferred and staff to bring back a water rescue report. CARRIED (b) Report FR-03/15 by Randy White, Fire Chief/By-law Officer re Placing an Emergency Response Unit in the Port Burwell Fire Hall Page 2 of 9 Council Minutes April 16,2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT an Emergency Response Unit be located on a trial basis at Municipality of Bayham Fire Station 1, Port Burwell commencing in April 2015; AND THAT Medavie EMS Elgin Ontario provide crew quarter furniture, computers, related storage and apparatus floor items. CARRIED (c) Report P5-03115 by Vance Czerwinski, Manager of Public Works re 2015-2017 Landscape Services Tender Results and Recommendation Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report PS-03115 re 2015-2017 Landscape Services Tender Results and Recommendations be received for information; AND THAT Council accepts the lowest bid for landscape services as indicated in the report. AND THAT By-laws to authorize the Mayor and Clerk to enter into contracts be brought forward to the next Council meeting. CARRIED (d) Report PS-04/15 by Vance Czerwinski, Manager of Public Works re 2015 Roadside Grass Cutting Tender Results and Recommendation Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report PS-04/15 re 2015 Roadside Grass Cutting Tender Results and Recommendation be received for information; AND THAT Council does not accept the lowest bids for roadside grass cutting services as indicated in the report. CARRIED (e) Report PS-05/15 by Vance Czerwinski, Manager of Public Works re Stop Sign Installed at Bayham Norfolk Boundary Road & Goshen Road Intersection Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report PS-05115 re stop sign installed at Bayham Norfolk Boundary Road & Goshen Road Intersection be received for information. CARRIED (f) Report PS-10/15 by Vance Czerwinski, Manager of Public Works re 2015 Port Burwell Page 3 of 9 Council Minutes April 16, 2015 and Vienna Storm Sewer Line Condition Report Request for Quotation Results and Recommendation Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report PS-10115 re 2015 Port Burwell and Vienna Storm Sewer Line Condition Report Request for Quotation Results and Recommendation be received for information; AND THAT Council accepts the quotation from Meritech Engineering at the price of$101,907.56 plus H.S.T.; AND THAT if there is sufficient funding after the Condition Assessment is complete that the Erieus Street Storm Sewer Line be replaced in 2015. CARRIED (g) Report PS-11115 by Vance Czerwinski, Manager of Public Works re Washroom & Change Room Cleaning Services Request for Quotation Results and Recommendations Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report PS-11115 re Washroom &Change Room Cleaning Services Request for Quotation Results and Recommendations be received for information; AND THAT Council awards the contract for Washroom & Change Room Cleaning Services for the Port Burwell Municipal Beach to Cerna Enterprises at the quoted price of$10,500.00 plus H.S.T. AND THAT a By-law to authorize the Mayor and Clerk to enter into the contract be brought forward at the next Council meeting. CARRIED (h) Report PS-12/15 by Ed Roloson, WaterNVastewater Operations Manager re Quarterly Reports for The Bayham Water Distribution System, The Municipality of Bayham Smal Municipal Non-Residential Wells, The Richmond Community Water System and Port Burwell Wastewater Treatment Plant Compliance Summary Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report PS-01/15 re Quarterly Reports be received for information. CARRIED 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notice of passing of Zoning By-Law Z636-2015 Best Line Farms Ltd Page 4 of 9 Council Minutes April 16, 2015 (b) Notice of Official Plan Amendment No. 15 Robert& Michele Deryk Farms Ltd. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 10.1.1(a) - 10.1.1(b) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-24/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re 1st Quarter Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-24115 re 1st Quarter Report be received for information. CARRIED (b) Report DS-25/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re Petition for Drainage Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Greg Vermeersch of VanMeer Farms; THAT Report DS-25115 re the petition for drainage improvement be received for information; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED (c) Report DS-27115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E65/13 and E61/14 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-27/15 re Consent Applications E65113 and E61114 be received for information; AND THAT Council directs staff to proceed with Ferguson Patterson Professional Corporation regarding the Dykstra's request for conveyance of a 1 square foot parcel to the Municipality to accommodate a severance; Page 5 of 9 Council Minutes April 16, 2015 AND THAT Council directs staff to proceed with John R. Holmes Professional Corporation regarding the Patricio and Martins Consent E61114 request for conveyance of a 1 square foot parcel to the Municipality to accommodate a severance; AND THAT the Mayor and Clerk be authorized to execute the necessary documents to complete the conveyances. CARRIED (d) Report DS-28115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement- Etienne and Marie-Louise Borm Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report DS-28115 re Site Plan Agreement -Etienne and Marie-Louise Borm be received for information; AND THAT By-law No. 2015-043, being a By-law to authorize the execution of a Site Plan Agreement between Etienne and Marie-Louise Borm and the Municipality of Bayham for development at the property known as 7288 Richmond Road be presented for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Cheque Register being Cheque#018428 to Cheque#018491 inclusive and totaling $116,953.41 and Payroll Disbursements for the period ending March 29, 2015, 2015 totaling $56,533.85 (b) Museums Bayham draft minutes of meeting held April 8, 2015 (c) Ministry of Citizenship, Immigration and International Trade re Lincoln M. Alexander Award 2015 (d) Ontario Provincial Police re Year 2014 Reconciled Contract Policing Costs and 2015 Billing Statement Adjustment (e) Stewardship Ontario re March Payment for Municipal Blue Box Recycling for the 2014 Program Year (f) Ministry of Transportation re Ontario Investing $25 Million in Cycling Infrastructure (g) Association of Municipalities of Ontario Policy Update re Ministry of Education Releases New Process for School Closures (h) Safe Wind Energy for All Residents re Charter Challenge (i) The Township of Madawaska Valley re Hydro Rates resolution (j) Jeff Yurek, MPP Elgin-Middlesex-London re initiatives of the Ontario Phragmites Working Group (k) Joe Preston, MP Elgin-Middlesex-London re National Health and Fitness Day (I) Lisa Thompson, MPP Huron-Bruce re Bill 66 Great Lakes Protection Act, 2015 (m) Canadian Society of Landscape Architects re World Landscape Architecture Month Page 6 of 9 Council Minutes April 16, 2015 (n) Taking Care of Your Drinking Water Guide for Municipal Council Members Moved by: Councillor Breyer Seconded by: Councillor Casier THAT information items 11.1.1(a) - 11.1.1(n) be received for information. CARRIED 1.2 REQUIRING ACTION (a) Event Road Closure Reqest Form re Canada Day Celebration and Parade Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Event Road Closure Request Form submitted by the Port Burwell Historical Society be received; THAT municipal streets in Port Burwell be used for a Canada Day Parade on July 1, 2015 beginning at 11:15 a.m. from the Legion; THAT the Municipality hereby requests permission from the County of Elgin to use Wellington Street from Elizabeth Street west to Robinson Street; AND THAT the Municipality of Bayham Manager of Public Works take the necessary precautions for traffic control, safety and signage requirements. CARRIED (b) Sylvia Jones, MPP Dufferin-Caledon re Bill 36, Private Member's Bill the Respecting Private Property Act Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence from Sylvia Jones, MPP Dufferin-Caledon be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham support private member's bill, Bill 36 the Respecting Private Property Act. CARRIED (c) Marisa Zilli re Exotic Animal By-law (added by addendum) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Marisa Zilli re Exotic Animal by-law be received for information; AND THAT Marisa Zilli, a professional studio animal trainer,with a licensed business regarding trained and experienced animal actors be granted an Page 7 of 9 Council Minutes April 16, 2015 exemption from the Corporation of the Municipality of Bayam By-law#99-82, being a by-law to prohibit and regulate the keeping of exotic animals in the Municipality of Bayham and be permitted to obtain a coatimundi, for business and educational purposes. CARRIED 2. REPORTS TO COUNCIL 12. BY-LAWS (a) By-Law 2015-043 Being a By-Law to authorize the execution of a Site Plan Agreement between Etienne and Marie-Louise Borm (ETBO Tool & Die)and The Corporation of the Municipality of Bayham (b) By-Law 2015-044 Being a By-Law to establish and regulate a Fire Department for the Municipality of Bayham Moved by: Councillor Breyer Seconded by: Councillor Casier THAT By-Law 2015-043 be read a first, second and third time and finally passed; AND THAT By-law 2015-044 be deferred to May 7, 2015. CARRIED 13. UNFINISHED BUSINESS (a) Preliminary Facilities Discussion Councillor Casier requested, and it was agreed that staff obtain a price on a pitched roof structure and exterior brick/seal for the municipal office building. Councillor Ketchabaw suggested and Council agreed to meet with and seek input, in pairs,from local groups as follows: Vienna Lions Club - Councillors Casier and Breyer; Straffordville Lions Club - Councillor Ketchabaw and Deputy Mayor Southwick; Museums Bayham - Mayor Ens and Councilor Ketchabaw; Eden Area Community Centre - Deputy Mayor Southwick and Councillor Casier; Straffordville Community Committee - Councillors Breyer and Ketchabaw. Council agreed to hold a special Council meeting at 7:00 p.m. on May 11th, to discuss options and consider actions to be taken regarding the various facilities currently under review. 14. OTHER BUSINESS None 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-045 A By-Law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier Page 8 of 9 Council Minutes April 16, 2015 That confirming By-Law 2015-045 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:20 p.m. CARRIED 1 . 4 YOR CLERK Page 9 of 9 I I I