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Home My WebLink AboutJanuary 04, 2018 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 4, 2018 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Deputy Mayor Southwick declared a conflict in regard to Item 6-B minutes of Public Meeting re Zoning Application Southwick, as he is an owner of the subject property. Deputy Mayor Southwick vacated his chair during consideration of the item and did not take part in debate or the vote on the item. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Item 12-D By-Law 2018-006 to be considered as amended. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 21, 2017 B. Public Meeting held December 21, 2017 Zoning Application Southwick C. Public Meeting held December 21, 2017 Zoning Application 0830513 BC Ltd. Deputy Mayor Southwick declared a conflict in Item 6-B as he is an owner of the subject property. Deputy Mayor Southwick vacated his chair during consideration of the item and did not take part in debate or the vote on this item. 2018 Council Minutes January 4, 2018 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held December 21, 2017, Public Meeting re Southwick held December 21, 2017 and Public Meeting re 0830513 BC Ltd. held December 21, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-01/18 by Bill Knifton, Chief Building Official I Drainage Superintendent re Petition for Drainage Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Getruda Hildebrandt; THAT Report DS-01/18 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED 2018 Council Minutes January 4, 2018 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Municipal Affairs / Ministry of Government and Consumer Services re Bill 59 Update B. MPAC re 2017 Year-End Assessment Report for the 2018 Tax Year C. Ernie Hardeman, MPP re Ontario PC Platform Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the correspondence items 11.1.1-A - 11.1.1-C be received for information. CARRIED 11.1.2 Requiring Action A. Royal Canadian Legion Ontario Command re Military Service Recognition Book Moved by: Councillor Breyer Seconded by: Councillor Casier THAT correspondence from Royal Canadian Legion Ontario Command re Military Service Recognition Book be received for information; AND THAT Council direct staff to support the Military Service Recognition Book Donation Request — Business Card Size. CARRIED 11.2 Reports to Council A. Report TR-02/18 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-laws Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report TR-02/18 re Interim Tax Levy and Borrowing By-laws be received for information; AND THAT Council direct staff to bring forward By-law No. 2018-001, being a by-law to provide for an interim tax levy for 2018, for Council consideration. AND THAT Council direct staff to bring forward By-law No. 2018-002, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018, for Council consideration. CARRIED 2018 Council Minutes January 4, 2018 B. Report CAO-01/18 by Paul Shipway, CAO I Clerk re RFT 17-07 Bridge No. 6 (Tunnel Line Bridge) Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-01/18 re RFT 17-07 Bridge No. 6 (Tunnel Line Bridge) be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a By-law to enter into an Agreement with Theo Vandenberk Construction Inc. in the amount of$83,755+HST for Tunnel Line Bridge works for Council consideration. CARRIED C. Report CAO-02/18 by Paul Shipway, CAO I Clerk re Rates & Fees Assessment Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report CAO-02/18 re Rates & Fees Assessment be received for information. CARRIED 12. BY-LAWS A. By-Law 2018-001 Being a By-law to provide for an interim tax levy (This by-law follows the recommendation made in Report TR-02/18 by Lorne James, Treasurer during the regular meeting of January 4, 2018) B. By-Law 2018-002 Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2018 (This by-law follows the recommendation made in Report TR-02/18 by Lorne James, Treasurer during the regular meeting of January 4, 2018) C. By-Law 2018-005 Being a By-law to govern the proceedings of the Council of the Municipality of Bayham, and of its committees and the conduct of its members (This by-law follows the recommendation made in Report CA0-83/17 by Paul Shipway, CAO I Clerk during the regular meeting of December 21, 2017) D. By-Law 2018-006 Being a By-law to appoint board and committee members, as amended E. By-Law 2018-007 Being a By-law to repeal By-Law 2016-106, being by-law to appoint Municipal officers and employees for the Municipality of Bayham F. By-Law 2018-008 Being a By-law to authorize the execution of a read maintenance agreement between the Municipality of Bayham and the County of Elgin G. By-Law 2018-009 Being a By-law to authorize the execution of a lease agreement between The Corporation of the Municipality of Bayham and Medavie EMS Elgin Ontario Inc. 2018 Council Minutes January 4, 2018 H. By-Law 2018-010 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Theo Vandenberk Construction Inc. (This by-law follows the recommendation made in Report CAO-01/18 by Paul Shipway, CAO I Clerk during the regular meeting of January 4, 2018) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Laws 2018-001, 2018-002, 2018-005, 2018-006 as amended, 2018-007, 2018- 008, 2018-009 and 2018-010 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2018-011 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT confirming By-Law 2018-011 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:27 p.m. CARRIED MAYO