HomeMy WebLinkAboutMarch 05, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
Thursday, March 5, 2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
IN CAMERA 5:30 p.m. - 7:00 p.m. (Closed to the Public)
REGULAR MEETING 7:00 p.m.
Page
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
3. OTHER BUSINESS AND REVIEW OF ITEMS NOT LISTED ON
AGENDA
(a) In Camera
(b) In Camera Meeting regarding the security of the property of the
municipality or local board and litigation or potential litigation,
including matters before administrative tribunals, affecting the
municipality or local board
(c) Out of Camera
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
5 - 14 (a) Regular meeting of Council held February 19, 2015
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC
DEVELOPMENT
8.1. Correspondence
8.1.1 Receive for Information
Page 1 of 140
2015 Regular Council Agenda March 5, 2015
Page
8.1.2 Requiring Action
8.2. Reports to Council
9. PHYSICAL SERVICES - EMERGENCY SERVICES
9.1. Correspondence
9.1.1 Receive for Information
15 - 23 (a) Elgin Area Primary Water Supply System re 2014
Annual Report
9.1.2 Requiring Action
9.2. Reports to Council
24 - 27 (a) Report PS-07/15 by Ed Roloson, Water/Wastewater
Operations Manager re Annual Reporting Requirements of
the Ontario Drinking Water Quality Management Standard
for the Bayham Distribution System
10. DEVELOPMENT SERVICES - SUSTAINABILITY AND
CONSERVATION
10.1. Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2. Reports to Council
28 - 48 (a) Report DS-13/15 by Margaret Underhill, Deputy
Clerk/Planning Coordinator re Site Plan Agreement -
Roelands/Timmermans
11. FINANCE AND ADMINISTRATION
11.1. Correspondence
Page 2 of 140
2015 Regular Council Agenda March 5, 2015
Page
11.1.1 Receive for Information
49 - 56 (a) Cheque Register being Cheque #018219 to Cheque
#018273 inclusive, except Cheques #018223
totaling $110,303.02 and Payroll Disbursements for
the period ending February 15, 2015 totaling
$56,631.91
57 (b) Ontario Farmland Trust re 2015 Farmland Forum
58 (c) Randy Pettapiece, MPP, Perth-Wellington re
Pettapiece continues push for municipal liability
insurance reform
59 - 60 (d) ALUS News and Events
61 - 62 (e) OMAFRA re Community Economic Development
Workshop for Municipal Councillors and Volunteers
63 - 71 (f) Elgin County re 2015 Budget
72 - 73 (g) Elgin County re provincial green spaces
74 - 75 (h) Ministry of Agriculture, Food and Rural Affairs re
2015 Premier's Award for Agri-Food Innovation
Excellence program (brochure that highlights the
recipients of the 2014 program available upon
request)
76 - 77 (i) Childcan re Newsletter and donation request
78 - 80 (j) Museums Bayham draft minutes of meeting held
February 11, 2015
11.1.2 Requiring Action
81 (a) Helen McCreadie re Sandytown Road Repair
82 - 83 (b) Town of Aurora re Bill 52, the Protection of Public
Participation Act resolution
11.2. Reports to Council
84 - 85 (a) Report CAO-14/15 by Paul Shipway, Administrator re
Hazardous Waste - Large Item Day - Fee
86 (b) Report CAO-15/15 by Paul Shipway, Administrator re
Richmond Shed
87 - 120 (c) Report CAO-16/15 by Paul Shipway, Administrator re 2015
- 2016 Operating Budget - Draft
121 - 122 (d) Report PS-08/15 by Vance Czerwinski, Manager of Public
Page 3 of 140
2015 Regular Council Agenda March 5, 2015
Page
Works re 2015 Tandem Plow Truck Search Results and
Recommendation
12. BY-LAWS
123 - 125 (a) By-Law 2015-005 Being a Provisional By-law to provide for
Drainage Works in the Municipality of Bayham in the County of
Elgin known as the Magyar-Dielman Drain (third reading only)
126 - 139 (b) By-Law 2015-023 Being a By-law to authorize the execution of
a Site Plan Agreement between Roelands / Timmermans and
The Corporation of the Municipality of Bayham
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
140 (a) By-Law 2015-024 Being a By-law to confirm all actions of
Council
16. ADJOURNMENT
(a) Adjournment
Page 4 of 140
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
Thursday,February 19,2015
MUNICIPAL OFFICE
STRAFFORDVILLE,ONTARIO
7:00 P.M.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday
February 19,2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom
Southwick,Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,Administrator Paul
Shipway and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill,Public Works Manager Vance
Czerwinski,Water/Wastewater Operations Manager Ed Roloson and Treasurer Lome James
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None
4. ANNOUNCEMENTS
None
5. DELEGATIONS
(a) 7:05 p.m.-Justin Dias,Elgin Workforce Development Committee re Community
Workforce Development Strategy
Justin Dias on behalf of the Elgin Workforce Development Committee presented
information on workforce development initiatives of the committee to identify issues and
solutions to local workforce challenges in Elgin County
Moved by: Councillor Casier
Seconded by:Councillor Ketchabaw
Page 1 of 10
Regular meeting of Council held February 19,2015 Page 5 of 140
Council Minutes February 19,2015
THAT the presentation from Justin Dias,Elgin Workforce Development
Committee regarding community workforce development strategy be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham support
the community based actions of the Elgin Workforce Development Committee and
the workforce priorities established by the 2015 Elgin-St.Thomas Labour Force
Strategy which look to address the issues of
• Lack of skills among applicants
• Employer challenges
• Connecting
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held February 5,2015
Court of Revision held February 5,2015
Moved by:Deputy Mayor Southwick
Seconded by:Councillor Breyer
THAT the minutes of the regular meeting of Council held February 5,2015 be
adopted.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the minutes of the Court of Revision held February 5,2015 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION,CULTURE,TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) County of Elgin re 2015 Festival and Event Partnership Program
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence item 8.1.1(a)be received for information.
CARRIED
Page 2 of 10
Regular meeting of Council held February 19,2015 Page 6 of 140
Council Minutes February 19,2015
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES-EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Ministry of the Environment Safe Drinking Water Branch re Richmond Community
Drinking Water System Inspection Report
(b) Ministry of Transportation re Consultation on Ontario's Default Speed Limit
Moved by:Deputy Mayor Southwick
Seconded by:Councillor Ketchabaw
THAT correspondence items 9.1.1(a)&(b)be received for information;
AND THAT staff provide support to MTO to set a default speed limit of 40 km/h or
50 km/h inside municipal boundaries to be determined by each municipality.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report BL-01/15 by Randy White,Fire Chief/By-Law Officer re Animal Rescue
Facility
Moved by:Deputy Mayor Southwick
Seconded by:Councillor Breyer
THAT Report BL-01/15 re Animal Rescue Facility be received for information;
AND THAT according to By-Law 2009-059,Section 4.6,the Council of the
Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal
Rescue Facility at 54726 Calton Line,for up to three dogs at a time,for the year
ending December 31,2015;
AND THAT the Animal Rescue Facility is exempt from the requirements to pay a
licence fee for dogs in the facility for the purpose of rescue and adoption for the first
year from the date such dog is harboured by or in the possession of the Rescue
Facility.
CARRIED
Page 3 of 10
Regular meeting of Council held February 19,2015 Page 7 of 140
Council Minutes February 19,2015
(b) Report PS-02/15 by Vance Czerwinski,Manager of Public Works re 2015 Tandem
Plow Truck Tender Results and Recommendation
Moved by:Deputy Mayor Southwick
Seconded by:Councillor Casier
THAT Report PS-02-15,as amended re 2015 Tandem Plow Truck Tender Results
be received for information;
AND THAT Council not accept the bid for the purchase of a new International
Tandem Plow Truck from Carrier Truck Centre the bid price of$250,400.00 plus
H.S.T.as the lowest bid is over budget.
AND THAT staff be permitted to re-tender or issue a request for proposal,or sole
source to purchase a new tandem plow truck that is a model 2014 or newer.
CARRIED
(c) Report PS-06/15 by Ed Roloson re Annual Compliance Reporting for the Bayham and
Richmond Water Systems
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report PS-06/15 re Annual Compliance Reporting for the Bayham and
Richmond Water Systems be received for information.
CARRIED
10. DEVELOPMENT SERVICES-SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Planning Act Notice of the passing of Zoning By-Law Z631-2014
(b) Committee of Adjustment Certified Notice of Decision re Ward
Moved by:Councillor Ketchabaw
Seconded by:Councillor Breyer
THAT correspondence items 10.1.1(a)&(b)be received for information.
CARRIED
Page 4 of 10
Regular meeting of Council held February 19,2015 Page 8 of 140
Council Minutes February 19,2015
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report DS-12/15 by Margaret Underhill,Deputy Clerk/Planning Coordinator re Road
Allowance-between Concessions 9& 10,Lots 14, 15& 16(Best Line)
Moved by:Deputy Mayor Southwick
Seconded by:Councillor Casier
THAT Report DS-12/15,as amended,re Road Allowance between Concessions 9&
10,Lots 14,15&16 be received for information;
AND THAT By-Law 2015-016 being a by-law to stop up and close for the purpose
of conveyance part of the unopened road allowance between Concession 9 and 10 in
Lots 14,15 and 16 in the Municipality of Bayham,in the County of Elgin,
designated as Part 1 on Registered Plan 11R-9859 be presented for enactment;
AND THAT staff be directed to complete the necessary steps to convey said lands
to Gerrit and Antonia VanLeeuwen for the appraised market value of$4000.00 plus
any additional costs incurred by the municipality for the said conveyance.
CARRIED
11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Cheque Register being Cheque#018157 to Cheque#018218 inclusive and totaling
$317,894.32 and Payroll Disbursements for the period ending February 1,2015
totaling$57,023.54
(b) Ombudsman Ontario re Annual Report on Investigations of Closed Municipal
Meetings and Sunshine Law Handbook(Annual Report and Sunshine Law Handbook
available at the Municipal Office)
(c) Township of Evanturel re OPP Billing Model resolution
Municipality of Greenston re OPP Billing Model resolution
(d) Dowler-Karn re Fuel Price Confirmation
(e) Long Point Region Conservation Authority minutes of meeting held January 14,2015
Moved by: Councilor Ketchabaw
Seconded by:Councillor Casier
THAT correspondence items 11.1.1(a)-11.1.1(e)be received for information.
CARRIED
Page 5 of 10
Regular meeting of Council held February 19,2015 Page 9 of 140
Council Minutes February 19,2015
1.2 REQUIRING ACTION
(a) Museums Bayham resolution re request that Council support the request from the
Edison Fest Committee for approval to submit a grant application for Edison Fest to
the County of Elgin by the Edison Fest Committee
Moved by:Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the Council of the Corporation of the Municipality of Bayham supports the
request from the Edison Fest Committee for approval to submit a grant application
for Edison Fest to the County of Elgin by the Edison Fest Committee.
CARRIED
(b) Elgin Group Police Services Board re 2015 OPP Six Month Contract
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the report from the Elgin Group Police Services Board re 2015 OPP Six
Month Contract be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to authorize the execution of an agreement for the
provision of Police Services with Elgin Group Municipalities for Council
consideration;
AND THAT staff be directed to investigate policing alternatives for cost savings and
report back to Council.
CARRIED
2. REPORTS TO COUNCIL
(a) Report CAO-09/15 by Paul Shipway,Administrator re Sale&Disposition of Land
Policy
Moved by:Councillor Ketchabaw
Seconded by:Councillor Casier
THAT Report CAO-09/15 re Sale and Disposition of Land Policy be received as
amended for information;
Page 6 of 10
Regular meeting of Council held February 19,2015 Page 10 of 140
Council Minutes February 19,2015
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to adopt a Sale and Disposition of Land Policy for
Council consideration;
AND THAT By-Law 2002-059,as amended be repealed in its entirety.
CARRIED
(b) Report CAO-010/15 by Paul Shipway,Administrator re Household Hazardous Waste-
Large Item Day
Moved by:Councillor Ketchabaw
Seconded by:Deputy Mayor Southwick
THAT Report CAO-I0/15 re Hazardous Waste-Large Item Day be received for
information;
AND THAT staff be directed to hold the event and report back to Council with a
proposed fee.
CARRIED
(c) Report CAO-11/15 by Paul Shipway,Administrator re Richmond Shed
Moved by: Councillor Ketchabaw
Seconded by:Councillor Casier
THAT Report CAO-11/15 re Richmond Shed be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to provide notice of the Shed disposal and surplus the same.
CARRIED
12. BY-LAWS
(a) By-Law 2015-016 Being a By-Law to stop up,close and convey part of the
unopened road allowance between Concession 9 and 10 in Lots 14, 15 and 16 in the
Municipality of Bayham in the county of Elgin,designated as Part l on Registered Plan
11R-9859(Best Line)
(b) By-Law 2015-017 Being a By-Law to authorize the execution of an Agency
Agreement between the Municipality of Bayham and Local Authority Services(LAS)
(Electricity)
Page 7 of 10
Regular meeting of Council held February 19,2015 Page 11 of 140
Council Minutes February 19,2015
(c) By-Law 2015-018 Being a By-Law to authorize the execution of an agreement
between the Municipality of Bayham and Local Authority Services(LAS) (Fuel)
(d) By-Law 2015-019 Being a By-Law to authorize the execution of an agreement
between the Municipality of Bayham and ERTH(Holdings)Inc.
(e) By-Law 2015-020 Being a By-Law to authorize the execution of an agreement with
Her Majesty The Queen In Right Of Ontario as represented by the Minister of
Community Safety and Correctional Services for the provision of Police Services for
the Elgin Group Municipalities
(f) By-Law 2015-021 Being a By-Law to establish a policy with respect to the sale and
other disposition of land
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT By-Laws 2015-016,2015-017,2015-018,2015-019,2015-020 and 2015-021 be
read a first,second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
(a) In Camera
Moved by: Councillor Breyer
Seconded by:Councillor Ketchabaw
THAT Council do now rise to enter into an"In Camera" Session of Committee of
the Whole at 8:52 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees;
• a proposed or pending acquisition or disposition of land by the municipality or
local board.
CARRIED
(b) In Camera Meeting regarding personal matters about an identifiable individual,
including municipal or local board employees and a proposed or pending acquisition or
disposition of land by the municipality or local board
Page 8 of 10
Regular meeting of Council held February 19,2015 Page 12 of 140
Council Minutes February 19,2015
(c) Out of Camera
Moved by:Councillor Ketchabaw
Seconded by:Councillor Breyer
THAT the Committee of the Whole do now rise from the "In Camera"session and
the Council meeting be reconvened at 9:34 p.m.
CARRIED
(d) Resolutions regarding items discussed"In Camera"were passed during the open
portion of the meeting.
Moved by:Councillor Breyer
Seconded by:Deputy Mayor Southwick
THAT Report CAO-07/15 re Saxton Road Stop Up,Close and Convey be received
for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to provide a letter to affix to By-Law No.2012-098 directing legal to transfer
ownership 99.9%to Ms.White and 0.1% to her son.
CARRIED
Moved by:Councillor Casier
Seconded by:Councillor Ketchabaw
THAT Report CAO-08/15 re 55534 Vienna Line be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to stop up and close and convey Marr Street to Mr.
Racz;
AND THAT all costs be borne by Mr.Racz.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2015-022 A By-Law to confirm all actions of Council
Moved by:Councillor Ketchabaw
Seconded by:Deputy Mayor Southwick
Page 9 of 10
Regular meeting of Council held February 19,2015 Page 13 of 140
Council Minutes February 19,2015
"That confirming By-Law 2015-022 be read a first,second and third time and
finally passed."
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Deputy Mayor Southwick
Seconded by:Councillor Breyer
"THAT the Council meeting be adjourned at 9:36 p.m."
CARRIED
A
MAYOR CL''
Page 10 of 10
Regular meeting of Council held February 19,2015 Page 14 of 140
15194740451 ESSIReglonal Water Supply 03:51:15 p.m. 02-13-2015 1 19
FAX
To: CAOIClerk's Office
Elgin Area From: Regional Water Supply
Primary Water Supply System
Phone: (519)930.3505
Fax: (519)474.0451
Date: February 13;2015 Page 1 of 9
Re: 2014 Annual Report
Please find the attached 2014 Annual Report for the Elgin Area Primary Water Supply System.
As required under Section 11 of O.Reg. 170/03,the Elgin Area Primary Water.Supply System is
obligated to provide a copy of this report to all systems that are connected to and receive
drinking water from this system.
This report has also been posted on the Regional Water Supply website
(www.watersuoalv.london.ca)for public viewing. Copies will be made available upon request at
the Regional Water Supply Office in London.
If you have any questions please feel free to contact our office.
4UyL
Erin McLeod
Quality Assurance&Compliance Manager
Elgin Area Primary Water Supply System
This message is intended only for the use of the Individual or entity to which it Is addressed
and may contain information that is privileged,confidential and exempt from disclosure
under applicable law. If the reader of this message is not the Intended recipient,or the
employee or agent responsible for delivering the message to the Intended recipient,you are
hereby notified that any dissemination,distribution or copying of this communication is
strictly prohibited. If you have received this communication In error,please notify us
Immediately by telephone and return the original to us by postal service at the address
noted below. Thank you.
235 North Centre Road I Suite 200 I London ON N5X 4E7 I (519)930.3505 l www.watersupply.london.ca
Elgin Area Primary Water Supply System re 2014 Annual Report Page 15 of 140
15194740451 ESS/Regional Water Supply 03:51:24 p.m, 02-13-2015 2/9
Ontario Drinking-Water Systems Regulation O. Reg. 170103
Drinking-Water System Number: 210000871
Drinking-Water System Name: Elgin Area Primary Water Supply System
Drinking-Water System Owner: Elgin Area Primary Water Supply System
Joint Board of Management
Drinking-Water System Operating Authority: Ontario Clean Water Agency(OCWA)
Drinking-Water System Category: Large Municipal Residential
Period being reported: January 1,2014 through December 31,2014
Complete if your Category is Large Municipal Complete for all other Categories.
Residential or Small Municipal Residential
Does your Drinking-Water System serve Number of Designated Facilities served:
more than 10,000 people? Yes[JX] No [ ]
N/A
Is your annual report available to the public Did you provide a copy of your annual
at no charge on a web site on the Internet? report to all Designated Facilities you
Yes IN No[ ] serve?
Yes[ ] No[ ]
Location where Summary Report required
under O.Reg.170/03 Schedule 22 will be Number of Interested Authorities you
available for inspection. report to: N/A
Lake Huron and Elgin Area Water Supply Systems
do Regional Water Supply Division Did you provide a copy of your annual
235 North Centre Road,Suite 200 •
report to all Interested Authorities you
London,ON N5X 4E7 report to for each Designated Facility?
httn://www.watersupalv.i�ondon.ca Yes] ] No[ ]
Elgin Arca Water Treatment Plant
43665 Dexter Line,Union,ON
List all Drinking-Water Systems(if any),which receive all of their drinking water from
your system:
Systems that receive their drinking water directly from the EAPWSS: _
Drinking Water System Name Drinking Water System
Number
City of London Distribution System 260004917
St.Thomas Area Secondary Water Supply System 260078897
Aylmer Area Secondary Water Supply System 260004722
Port Burwell Secondary Water Supply System 260004735
Municipality of Central Elgin 260004761
St.Thomas Distribution System 260002187
Drinking Water Systems Regulations Page 1 of 8
(PIES 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 16 of 140
15194740451 ESS/Regional Water Supply 03:51:38 p.m. 02-13-2015 3/9
i •
Ontario Drinking-Water g ter Systems Regulation O.Reg.170103
Systems that receive their drinldng water indirectly from the EAPWSS:
Drinking Water System Name Drinking Water System
Number
Aylmer Distribution System 260002136
Malahide Distribution System 260004774
Dutton/Dunwich Distribution System 220002967
Municipality of Bayham 260004748
Southwold Distribution System 210001362
Ontario Police College Distribution System 260002161
St.Thomas Psychiatric Hospital Distribution Supply 260005255
Did you provide a copy of your annual report to all Drinking-Water System owners that
are connected to you and to whom you provide all of its drinking water?
Yes[X]No[
Indicate how you notified system users that your annual report is available,and is free of
charge.
[X1 Public access/notice via the web
[X]Public access/notice via Government Office
[ 1 Public access/notice via a newspaper
[Xl Public access/notice via Public Request
[ 1 Public access/notice via a Public Library
[X]Public access/notice via other method News Release
Describe your Drinking-Water System
The Elgin Area Primary Water Supply System employs pre-chlorination,screening,process
pH adjustment(utilizing carbon dioxide),powder activated carbon addition(seasonally on an
as-required basis), coagulation, flocculation, sedimentation, dual-media filtration, UV
disinfection, post-chlorination, final pH adjustment (utilizing sodium hydroxide) and
fluoridation to treat raw water obtained from Lake Erie.The WTP has a rated capacity of 91
ML/day(MID). Water is pumped from the plant through two 750 mm and 900mm diameter
water mains to various communities en route to the Elgin-Middlesex terminal reservoir
located northeast of St. Thomas in the Municipality of Central Elgin. The drinking water
system is monitored at various locations throughout the system via a Supervisory Control and
Data Acquisition(SCADA)system.
Drinking Water Systems Regulations Page 2 of 8
(FIBS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 17 of 140
15194740451 ESS/Regional Water Supply 03:51:52 p.m. 02-13-2015 4/9
Ontario Drinking-Water Systems Regulation O.Reg.170(03
List all water treatment chemicals used over this reporting period
Sodium Hypochlorite
Carbon Dioxide
Aluminum Sulphate
Cationic Polymer
Powder Activated Carbon
Chlorine Gas
Hydrofluosilicic Acid
Sodium Hydroxide
Were any significant expenses incurred to?
IX] Install required equipment
IX] Repair required equipment
IX] Replace required equipment
Please provide a brief description and a breakdown of monetary expenses incurred
Capital Proiects;
• Residuals Management Facility(RMF)-under construction
• Low lift service water line replacement
• Raw water line check valve replacement
• Replacement of 150m of asbestos cement pipe with PVC pipe
• Phone system upgrade
• Chlorine system upgrade for zebra mussel control-under construction
• Server replacement upgrade-in process
• Field Control Devices Study
• Energy Audit and Pump Optimization Study
• Roof replacement—low lift,surge building and valve house building
• Uninterruptible Power Supply(UPS)replacement
• 2014 instrumentation replacement plan
Maintenance Projects:
• Building Automation System(BAS)control system upgrade for remote buildings and plant
areas
• Cement sidewalk replacement
• Generator cooling system repair
• installation of additional heating capacity for generator building
• UV System major preventive maintenance
• Filter annual preventive maintenance
• Low Lift Well cleaning and Intake inspections
• Update alarm coding structure within SCADA
• Chamber maintenance
• Connection removal in chamber P035A
• Cathodic protection survey on B Pipeline
• • Replace shaft on gate valve P0398
Drinking Water Systems Regulations Page 3 of 8
(PISS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 18 of 140
15194740451 ESS/Regional Water Supply 03:52:03 p.m. 02-13-2015 5/9
.
•
Ontario Drinking-Water Systems Regulation O.Reg. 170103
Provide details on the notices submitted in accordance with subsection 18(1)of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Spills Action Centre
Incident Unit of
Report Parameter Result Corrective Action Corrective
Date Measure Action Date
NA NA NA NA NA. NA
Microbiological testing done under the Schedule 10,11 or 12 of Regulation 170/03,
during this reportin. period.
Range of E.Coli Range of Total
Basalts Conform Range of HPC
Number of (eoants/100 mL) Results Results
Samples (min*OHM#) (counts/I00 mL) (counts/1 mL)
(min#)-(max#) (min#)-(max#)
Raw Water 104 (0)-(300) (0)-(44,000) (<10)-(>2000) -
_Treated Water(WTP) 259 (0)-(0) (0)40) (0)-(400)
Distribution(EMPS
Valve Haase& 160 (0)-(0) (0)-(0) (1)-(20)
Fraitridge Surge
Facility)
Operational testing done under Schedule 7,8 or 9 of Regulation 170/03 during the
period covered by this Annual Report.
Range of Results
Parameter Number of Grab Samples (min#)-(max#)
Treated Water Free Chlorine(mg/L) Continuous Monitoring (0.23)42.24)
2123 (0.80)41.64)
Treated Water Turbidity(NTU) Continuous Monitoring (0.002)42.00)
2124 (0.006)40.123)
Treated Water Fluoride(mg/L) Continuous Monitoring (0.13)41.19)
709 (0.09}(0.64)
Filter#1-Filtered Water Turbidity(NTU) Continuous Monitoring (0.005)-(2.00)
Filter#2-Filtered Water Turbidity(NTU) Continuous Monitoring (0.006)42.00)
Filter#3-Filtered Water Turbidity(NTU) Continuous Monitoring (0.021)(2.00)
Filter#4-Filtered Water Turbidity(NTU) _ Continuous Monitoring (0.010)42.00)
Combined Filtered Water Turbidity(NTU) 2124 (0.034)40.163)
NOTE:
Turbidity spikes above 1.00 NTU on filtered and treated water coincide with
instrument calibrations,instrument flushing,pump start-ups,or maintenance. Filter
effluent turbidity spikes did not exceedfifteen minutes on any of thefilters.
Drinking Water Systems Regulations Page 4 ofll
(PISS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 19 of 140
15194740451 ESS/Regional Water Supply 03:52:16 p.m. 02-13-2015 6/9
b•COntarin Drinking-Water Systems Regulation D.Reg.170103
Summary of Inorganic parameters tested during this reporting period
(4A11 tests were conducted on treated water leaving the WTI'unless otherwise noted)
Parameter Sample Date Result Value Unit of Measure Exceed anus
Antimony January 7,2014 Not Detected Pa NO
August 5,2014 0.04 pg/L
Arsenic January 7,2014 03 pg/L NO
August 5,2014 0.6 ugJL
Barium January 7,2014 20,4 pg/L NO
August 5,2014 19.0 mil.
BOroa January 7,2014 21.0 PA NO
August 5,2014 19.4 pg/J,
Cadmium Januar'7,2014 Not Detected pgli. NO
August 5,2014 0.003 pg/L
Chromium January 7,2014 Not Detected pg/i, NO
August 5,2014 0.30 pg/L
Lead January 7,2014 Not Detected pg/L NO
(EMPS Valve Mace) August 5,2014 0.04 µ5/L
Mercury August
7,2014 Not Detected pg/L NO
August 5,2014. Not Detected 110/1.
Selenium Jaunty 7,2014 Not Detected 115/1. NO
August 5,2014 Not Detected pg/L
January 7.2014 "24.2 mg/L YES
Sodium July
11,2014 *27.I ma
July 11,2014 162 mg/L
October 10.2014 16.4 mg/1„
Uranium Janney 7,2014 0.017 pg/L NO
August 5,2014 0.043 „g/1. •
January 7,2014 Not Detected mg/L NO
April g,2014 Not Detected mg/L
Nitrite July 9,2014 Not Detected mg/L
October 10,2014 Not Detected mg/L
January 7,2014 1.52 mg/L NO
April 5,2014 0.359 mg/L
Nitrate July 5,2014 0.054 mg/L
October 10,2014 0.132 mg/L
NOTE:
*Sodium was reported to the Spills Action Centre as an AWQI on June 19,
2013.Sodium is required to be sampled a minimum of once every 60 months,
and an AWQI report is only required if a report has not been made in the
preceding 57 months.
Drinking Water Systems Regulations Page 5 of 8
(PISS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 20 of 140
15194740451 ESS/Reg i ona I Water Supply 03:52:27p.m. 02-13-2015 7/9
fr'sOntario Drinking-Water Systems Regulation D.Reg.170/03
Summary of Organic parameters sampled during this reporting period
(*All tests were conducted on treated water leaving the WTP unless otherwise noted)
•
Parameter Sample Date Result Value this of EXCeedaace
Measure
Alachlor January 7,2014 Not Detected pelt. NO
August 5,2014 Not Detected Pen„
Janu
Aldiearb ay 7,2014 Not Detected Pa - NO
August 5,2014 Not Detected Ven,
Aldrin t Die111ria January 7,2014 Not Detected Nen, NO
August 5,2014 Not Detected Pell,
Atrazine+N-deoikyleted January 7,2014 0.09 Nen, No
metabolites August5,2014 0.05 Pen
Ain hus-meth 1 Jemmy 7,2014 Not Detected Nal{, NO
p Y Angusl 5,2014 Not Detected I
Bendlocarb January 7,2014 Not Detected Ven. NO
August 5,2014 Not Detected Pqg,
Benzene January 7,2014 Not Detected Pe11. NO
August 5.2014 Not Detected Pen,
January 7,2014 Not Detected pg!L NO
Benzo(a)pyrene Aueast S,2014 Not Detected Pen,
Brom ail
January 7,2014 Not Detected pgIL NO
�Y August 5,2014 Not Detected Pen,
January 7,2014 Not Detected pen, NO
Carbaryl August 5,2014 Not Detected Pen.
Carltofaraa January 7,2014 Not Detected Pen. NO
August 5,2014 Not Detected p9/L
Carbon Tetrachloride January 7,2014 Not Detected Pen- NO
August 5,2014 Not Detected pg/1.
January 7,2014 Not Detected pg/L No
Chlordane(Total) August 5,2014 Not Detected Pte,
Chlorpyrifos
January 7,2014 Not Detected Nen, NO
rpt August 5,2014 Not Detected Pen,
January7,2014 Not Detected Pen, NO
Cyanazine August 5,2014 Not Detected
Diazinon January 7,2014 Not Detected Nell, NO
August 5,2014 Not Detected Pen,
MambaJanuary 7,2014 Not Detected Pen. NO
August 5,2014 Not Detected Pen,
1,2-Dichlorobenzene January 7,2014 Not Detected Pg. NO
August 5,2014 Nat Detected ug/L
1 4-Diehlarobeouae January 7,2014 Not Detected Pen, NO
■ August 5,2014 Not Detected pen.
Dichlerodipheayltrichtaroetha January 7,2014 Not Detected Net,., NO -
ne(DDT)+metabolites August 5,2014 Nat Detected pg/L
1,2-DuWOrot thane January 7,2014 Not Detected pen. NO
August 5,2014 Not Detected Nen,
1,1-Dichloroetbyleae January 7,2014 Not Detected Ps/J. NO
(vinylidene chloride)
August s,2014 Not Detected Men,
January 7,2014 Not Detected PML NO
Dichlorometbane August5,2014 Not Detected pen-
2-4 Dichloropltenol JAug�i st s 2014 4 Not t Detectted petected NO
p�
Drinking Water Systems Regulations Page 6 of 8
(PISS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 21 of 140
15194740451 ESS/Regional Water Supply 03:52:41p.m. 02-13-2015 8/9
antario Drinking-Water Systems Regulation 0.Reg, 170103
2,4-Dichloropheeoxy acetic Jemmy 7,2014 Not Detected pgll. NO
acid(2,4-D) August 5,2014 Not Detected Pa
DlelOfo meth January 7,2014 Not Detected Pea. NO
P- yl August 5,2014 Not Detected pg/1,
Dimethoate January 7,2014 Not Detected PA NO
August 5,2014 Not Detected pg/L
Dinoaeb January 7,2014 Not Detected pg/1, NO
August 5,2014 Not Detected Pe
-
January 7,2014 Not Detected pg/1. NO
Diquat August 5,2014 Nal Detected pg/.
Dimon January 7,2014 Not Detected Pa NO
August 5,2014 Not Daeeled pg/L
Glyphosate Jonuary 7,2014 Not Detected PBC NO
>yp August 5,2014 Not Detected pr/L
Heptachlor+Heptachlor January 7,2014 Not Detected pg/L NO '
Epoxide August 5,2014 Nei Detected pgg,
Lindane(Total)
January 7,2014 Not Detected pg/L NO
August 5,2014 Not Detected 11a
Malathion January 7,2014 Not Detected pgn, NO
August 5,2014 Not Detected pg,
January 7,2014 Not Detected Pa NO
Methoxychlor August 5,2014 Not Detected pg/1,
Metalaehlor January 7,2014 0.01 1181 No
August 5,2014 Not Detected pg/1,
Metribu>3a January 7,2014 Not Detected pa NO
August 5,2014 NolDetected pg/1,
January 7,2014 Not Detected pg/L NO
Monechlorobenzene August 5,2014 Not Detected pgR,
January 7,2014 Not Detected pg/J. NO
Paraquat August 5,2014 Not Detected W.
January,,2014 Not Detected pg//t. NO
Parathion August 5,2014 Not Detected pd1,
January 7,2014 Not Detected Pg/l. NO
Pentachlorophenol August 5,2014 Not Detected pgl1,
January 7,2014 Not Detected pg/L NO
Phorate August 5,2014 Not Detected pe/L
January 7,2014 Not Detected pg/L NO
Picloram August 5,2014 Not Detected
pull
Polychlorinated January 7,2014 Not Detected pg/L NO
Biphenyls(PC13) August 5,2014 Not Detected pg/1,
Jnnuoty 7,2014 Not Detected pgn, - NO
PJometryne August 5,2014 Not Detected pg/L
January 7,2014 Not Detected pgA, NO
Simazine August 5,2014 Not Detected.
ptt/L
January 7,2014 9.6 pg/L NO
Total Trihalomethanes AprilJuly 8,,�» pg/L
(EMPS Yalu Howe) October 7,2014 17 25 NIL
Temephoa January 7,2014 Not Detected 119/r. NO
August 5,2014 Not Detected pg/1,
Terhufoa
Jemmy 7,2014 Nat Detected pg/J, NO
August 5,2014 Not Detected M/[,
Drinking Water Systems Regulations Page 7 of 8
(PISS 4435c01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 22 of 140
15194740451 ESS/Regional Water Supply 03:52:55 p.m. 02-13-2015 9/9
Ontario prinking Water Systems Regulation 0.Reg.170103
Jan
Tetrachloroethylene
humpy 7,2014 Not Detected Pe- NO
Y August 5,2014 Not Detected per„
January 7,2014 Not Detected pg/1. NO
2,3,4,6-Tetraeblorophenol August 5,2014 Not Detected pg/J,
Triallate January 7,2014 Not Detected pg/L NO
August 5,2014 NolDelected pgn,
Trichloroethylene January 7,2014 Not Detected 1114 NO
Y August 5,2014 Not Detected pgJL
2,4,6-Trichloroheaol Jaminiy7,2014 Not Detected pg/[. NO
P August 5,3014 Not Detected pgj1,
2,4,5-Trichlorophenosy acetic January 7,2014 Not Detected pg/t, NO
acid(2,4,5-T) August 5,2014 Not Ddected Agit
January 7.2014 Not Detected pg/1, NO
Trilluralin August 5,2014 Not Detected pg/1,
Vinyl Chloride
January 7,2014 Not Detected pg/. NO
August 5,2014 Not Detected pg/1,
NOTE: During 2014,no Inorganic or Organic parameter(s)exceeded half.the standard
prescribed in Schedule 2 of Ontario Drinking Water Quality Standards.
Drinking Water Systems Regulations Page 8 of 8
(FIBS 4435e01)February 2015
Elgin Area Primary Water Supply System re 2014 Annual Report Page 23 of 140
l* ;;
PHYSICAL REPORT
SERVICES
oppQ V ;s o ng
pity
TO: Mayor& Members of Council
FROM: Ed Roloson, Water/Wastewater Operations Manager
DATE: February 24, 2015
REPORT: PS-07/15 FILE NO: C-07
SUBJECT: Annual Reporting requirements of the Ontario Drinking Water Quality Management
Standard for the Bayham Distribution System.
BACKGROUND:
Municipal staff are required to provide an annual management review summary to the owners of
the drinking water system as set out in the Ontario Drinking Water Quality Management Standard.
ATTACHMENTS:
2014 Management Review for the Bayham Water Distribution System
RECOMMENDATION
1. THAT Report PS-07/15 be received for information.
Respectfully Submitted by:
Se674$12-1"\--
Ed Roloson
Water/Wastewater Operations Manager
Report PS-07/15 by Ed Roloson,Water/Wastewater Operations M... Page 24 of 140
Municipality of Bayham
Water Distribution Quality Management System
Management Review
2014
The purpose of this annual management review process is to ensure the continuing
suitability,adequacy and effectiveness of the quality management system.
Review Frequency---annual( Feb.27/14—Jan.29/15 )
Review Date---Jan 29/15, Time= 10AM
Review Participants---Ed Roloson QMS representative and Paul Shipway CAO
Review input
• Incidents of non-compliance---no incidents to report during this review
frequency, MOE inspection conducted on December 12/14 indicated a 100%
score.
• Incidents of adverse drinking water tests---none to report during this review
frequency,quarterly water quality reports are presented to council.
• Deviations from critical control point limits and response actions---none to
report during this review frequency.
• Efficacy of the risk assessment process---all aspects of the risk assessment as set
out in the Bayharn operational plan revision 1.10 are up to date as reviewed by the
QMS representative.
• Results of internal and 3rd party audits---an internal audit was conducted on Jan.
27/15(document attached).a 3'party surveillance audit is scheduled for
Feb.5/15 by SAI Global.
• Operational performance and water quality trends including raw water supply---
quarterly water quality reports are presented to council through out the year and
are posted on the Bayham web site for public viewing. Raw water testing
information can be obtained from the Elgin Area Water Treatment Plant or their
web site.
• Follow-up on action items from previous management reviews---none
• Status of action items(if any)identified between reviews---none
Report PS-07/15 by Ed Roloson,Water/Wastewater Operations M... Page 25 of 140
• Changes in resource requirements.infrastructure,process,personnel, Drinking
Water Quality Management Standard or regulations that could affect the QMS---
no changes anticipated.
• Resources needed to maintain the QMS---no additional resources anticipated
( budgeted item)
• Operational plan currency, content and updates---current version of the
operational plan is 1.10 dated Jan.30/14,updates to this version are attached.
• Consumer feedback---none
• Staff suggestions ---none
• Other QMS items for discussion---the QMS team will be considering the
completion of the recommended improvement items as per the Feb 6/14 audit
report as completed by SAl Global.
&",ee1001
Ed Roloson '. Ship
QMS representative . CAO
Report PS-07/15 by Ed Roloson,Water/Wastewater Operations M... Page 26 of 140
Municipality of Bayham
Water Distribution Quality Management System
Management Review
2014
This information is further to the management review conducted on January
29/15.Two components ( results of emergency response testing and the results
of the infrastructure review }of element 20 from the drinking water standard
were missed during the initial management review. The results are as follows;
- Emergency response testing--- On October 16/14 a scheduled replacement
of the main boundary flow meter located at Nova Scotia Line and Richmond
Rd. was completed. A complete water shut down of the Bayham service
area resulted in the implementation of the Bayham water hauling
emergency plan. Potable water fed through the north end of Vienna via
tanker trucks successfully provided water to the service area during the
said meter replacement. Complete documentation can be found in the
2014 Bayham operations and event forms.
- Results of infrastructure review---Water dept. staff conduct an annual
review of the water infrastructure during budget preparation. A review of
the past year events are considered for both capital and operational needs
moving forward. Staff noted that there was an increase in the system
repairs however no water quality was compromised. Complete
documentation can be found in the 2014 operations and event forms.
Note:The above components will be added to the 2015 Management Review
template to ensure compliance with the standard.
V/e-La0-1
Ed Roloson Paul Shipway
tl 57
OMS Representative CAO
Report PS-07/15 by Ed Roloson,Water/Wastewater Operations M... Page 27 of 140
13NY114-4
REPORT
o c it" DEVELOPMENT SERVICES
°''tunity Ie
TO: Mayor&Members of Council
FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator
DATE: March 5,2015
REPORT: DS-13/15 FILE NO. C-07/D10
Roll#008-08300
SUBJECT: Site Plan Agreement—Roelands/Timmermans
File: D11.ROEL
BACKGROUND:
On January 22, 2015 Council passed By-law 2015-007 approving a Site Plan Agreement with
Martin Roelands, Rachel Timmermans and Martin Timmermans for the property known as the
John Paul 1!Faith and Culture Centre located in Concession 3 Lot 5, municipally identified as
6679 Woodworth Road. The property is designated"Seasonal Travel Trailer and
Campgrounds' in the Official Plan and Open Space 2(082) in the Zoning By-law Z456-2003.
DISCUSSION:
At this time the owners wish to replace the existing Site Plan Agreement with a more inclusive
Agreement to reflect the proposed addition of ten(10)cabins(school portables), accessible
washroom and recognize an existing storage building to the campground area of the property as
shown on the attached application drawing.
This revised Site Plan Agreement will be registered on title to the property replacing the original
Agreement approved January 22,2015. Once the new site plan agreement is registered on title
the approval by-law 2015-007 will be repealed.
Staff recommends approval of the attached site plan agreement as presented.
ATTACHMENTS
1. Site Plan Application
2. Draft By-law 2015-023,Site Plan Agreement attached.
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 28 of 140
Staff Report DS-13/15 2
RECOMMENDATION
1. THAT Report DS-13/15 be received for information;
2. AND THAT By-law No. 2015-023, being a By-law to authorize the execution of a Site
Plan Agreement between Roelands and Timmermans and the Municipality of Bayham
for development at the property known as 6679 Woodworth Road be presented for
enactment.
Respectfully Submitted by: Reviewed by:
,, 4 .
Marg-retUnderhill Paul Shipway
Deputy Clerk/Planning Coordinator Administrator
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 29 of 140
■+sem;' FILE No. S/19-0/ ,l
EC ( � 'r!{(�� DATE APPLICATION SIDERED
COMPLETE:
FEE RECEIVED:$R000__
FEB 19 2015 MUNICIPALTTY OF BAYHAM 44/0 1S Y.PIP Je irn. ,fo6L,grvOJ
SITE PLAN APPROVAL APPLICATION FORM
MUNICIPALITY OF BAYHAM
The undersigned hereby request the Municipality of Bayham to consider a Site Plan Control
application pursuant to Section 41 of the Planning Act on the lands hereinafter described. This
application is accompanied by a fee of$500($250 fee+$250 deposit for properties with
accumulative building area of 150 ma or less)OR$2000($1000 fee&$1000 deposit for
accumulative building area 151 m2 or greater)by cash or cheque made payable to the
Municipality of Bayham.
1.BACKGROUND INFORMATION
a) Applicant's Name Martin Roelands
Applicant's Mailing Address 6679 Woodworth Road,Port Burwell,Ontario,NOI 1TO
Telephone Number 519-495-6740 Fax Number
b) Registered Owner(if other than applicant)
Owner's Address
Telephone Number Fax Number
c) Location of Subject Land
Lot Number(s) 5 Plan.No.or Concession 3
Part Number(s) Reference Plan
911 Address(if any)6679 Woodworth Road
The subject land is located on the West side of Woodworth Road between
McQuiggan Line and Vienna Line
d) Existing use of Subject property
Currently used as a family residence(owner is living on property);previously rented as campground,
e) Specific indication of proposed uses of land and buildings
Land is proposed for use as summer camps,conferences and retreats;buildings will be used
for sleeping accommodations as accessory use to summer camps,conferences and retreats.
f) Official Plan Designation Seasonal Travel Trailer and Campgrounds
g) Zoning By-law-Existing Zoning Open Space 2(0S2)
-Requested Zoning Open Space 2(0S2)
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 30 of 140
2.SITE INFORMATION
a)Zoning Provisions REQUIRED PROPOSED
Lot Frontage 30.0 m(min.) _ 1217 m
Lot Depth 7.5 in(min) _ 427.1 m
Lot Area 4000 m sq.(min.) 51230.96 mw
Lot Coverage 20%(max.) 1.9%
Front Yard 7.5 m(min.) See site plan
Rear Yard 7,5 M(min.) See site plan
Interior Side Yard 7.5 M(min.) See site plan
Exterior Side Yard(corn lot) _ 7.5 M(min.) See site plan��
Landscaped Open Space(%) N/A N/A
No.ofParking Spaces 411 N/A
No.of Loading Spaces N/A N/A
Width of Planting Strip N/A N/A
Handicap
Width 3,6 m N/A
Handicap 2 N/A
Other(Specify) None None
Total number of off-street parking spaces existing
Number of off-street parking spaces
proposed(include existing&proposed)
Number of off-street loading facilities existing Not applicable
Number of off-street loading facilities
proposed(include existing&proposed)
b) Proposed Building Size:
Ground Floor Area of Existing Buildings(s) 979.1 m sq.(includes comnumity centre)
Ground Floor Area of Proposed Development 69.5 m sq x 10 cabins=695 m sq.
Accessible Washroom=13'x 6.5'=84.5 sq ft=7.85 m sq,
Total Ground Floor Area
(including fisting i&proposed) 979.1+695+7.85=1681.95 m sq.
Number of Storeys proposed 10 cabins,each one storey
Building Height Proposed 2.5 in(cave)
Total Gross Floor Area Proposed 979.1 in sq.(existing)
695.0 m sq.(proposed)
(including existing and proposed) sq.(pzoposd
1681.95 m sq.(total)
- COMPLETE AS APPLICABLE:
a) ' I TIPLE FAMILY RESIDENTIAL
,
Conversion or Addition f.' ';ting Residential Buil;•_. 'es No
Amenity and/or Children's Play Area . No NOT APPLICABLE
UNIT BREAKDOWN
7Ype NuesherofUnit, rarea ofUnit Type
Bachelor
One-
'
7bree-Bedroom
2
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 31 of 140
'„ • .AS +tCASIaEi-(carted)
a) MUL . a r a- - • -' NOT APPLICABLE
swimming pea ..v
,„sraseivitatewas:asee_ 44.4646,804
b) COMMERCIALIDIDUSTRIALDNEITIVIIONAIMPEN SPACE OR O1HS
USES(1e fie)
No.ofNew BuildinP pry Tart(10)
Camvenion or Addition to Existing Building Yes No-.x
Deacdbe stooping accommodations for summer campdastrentakoaitrmaea.
Chess Floor Area(breakdown by typo of►ms eg.-offce arse,retail storage,
m000gogoring area.ata.) 713 m sq.total,all to he for sleepingaecomodations
for summer camps,canferaares and reheats.
Seating Capacity(for rffit or assembly hall,eta)_ NIA
Describe Type N Btu$ of Business Proposed Strum camp. and moat,
Ptopoaed-Initially is Temporary staff la future(5 yrs)merino INC nor fvli time
Open Storage luted Yes No x
Deseabe type,location.and buffering(if any)
Phasing iFln
Desesibe N Baryofa*Mee Proposed summer cmc,.retina ib
and aoonncau
applicable) 1_06 mam*cables 53f tpialof100bob
(Irapa Floor Area by Type of Use
(e&office,Com eon,room`,stung;,etc) 713 m 54(steeping arrolumedaHaaa)
Laadacaped Area 400 m se. eqm
I£ .,r.,-. .as pert o or accessory to commercpFtnduahlal/•
Tire Bacheicie
ethilt Type
NOTAPPLIt1rleBedcoom --.. . • — cAs18
Lif
Dated this _lith ..._ ._._day of_ Pth y_4015
4015
ithevel e /•
/ •
Sr/�,'•of Owner/Agent
Sispatme Owner
= //7Y�ltrr/. c2 /rl�anf
pvlia 9 in the 4lee
DO SOLEMNLY LY DECLARE TRAM
All of the statements contained in this application are true and Imake this solemn
dad ration oonsuientiouslybolieving it to be true and knowing that it is eftbe sale face
and ebb*as if made under Oath and by virtue of the cactadaitaancrikt
17B belabre me at the AlGyda'
o£ JIt�to thin of
this 1"9rudeyof / t tovve
/lam
. U.,a Cemmiasio serf efeAgnatire of /Agent
Deputy Clerk of the Corporation of the —
AUsdeeeneWISAIFitatraingEller 1 with Medals 04Ae apron younte,
3
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 32 of 140
COMPLETE AS APPLICABLE:-(cont'd)
a) MULTIPLE , SIDENTIA.L-(co • NOT APPLICABLE
Other Fa 'edifies. . ... ties,underground parking,games rooms,
swimming poo
b) COMMERCIAL/INDUSTRIAL/INSTITUTIONAL/OPEN SPACE OR OTHER
USES (as applicable)
No.of New Buildings Proposed Ten(10)
Conversion or Addition to Existing Building Yes No x
Describe sleeping accommodations for summer camps/retreats/conferences.
Gross Floor Area(breakdown by type of use,eg.-office area,retail,storage,
manufacturing area,etc.) 713 m sq.total,all to be used for sleeping accomodations
for summer camps,conferences and retreats.
Seating Capacity(for rest.or assembly hall,etc.) N/A
Describe Type of Business Proposed Summer camps,conferences and retreats
No.of Staff Proposed-Initially 15 Temporary Staff In future(5 yrs)Temporary staff,not full-time
Open Storage Required Yes No x
Describe type,location,and buffering(if any)
Phasing if any
Describe Type of Use Proposed Summer camps,retreats and conferences
No_of Beds(if applicable) 10 beds in each cabins for a total of 100 beds
Gross Floor Area by Type of Use
(eg.office,common rooms,storage,etc.) 713 m sq.(sleeping accommodations)
Landscaped Area_aoo m sq. scl m
il"lava
if real .proposed as part of,or accessory to cxtmmercial industrial/or�p
space/other use,p 011-1-. ‘r
Numter ' • - u'of Unit Type
Bachelor NOT APPLICABLE
One-BedroomNee
1is
Two-Bt„,, zs.
Om
/7
Dated this !8th day of February ,2015
7-.,eipitm_.(Owner/Agentme
Signature of Owner/'?gent
W14.. _of the fnftyii� r'Y/i7
J 51f'rrcr4v,,c rsF'Gc�n
ler�I9 rest
rham in the (0(,r/1 Jof
DO SOLEMNLY DECLARE THAT: /
All of the statements contained in this application are true and I make this solemn
declaration conscientiously believing it to be true and knowing that it is of the same force
and effect as if made under Oath and by virtue of the Canada Evidence Act.
DECLARED before me at the G/7/40a/,.V f
of &archi i-i in the Ca Un 1e o£
Els n -
this 11f`day of -*Y'aan,20 , '' l�gt/✓U
•i/ SignAture of Owner ea...r.
R4 N t�• LL,a Commissioner.,eta.Si alurre of Owner/Agent
Deputy Cleric of the Corporation atlas
AttacnruenteMSSikillittatilifilifF2142005-061withSchedule"A only;41,6,,,(4,, of UW9e//1/9t-n74-
3
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 33 of 140
or1
0
C7
cip
La
c �.�_. John Paul II Culture Centre
-� Property Located at:
4 19.17 6679 Woodworth Road,Port Burwell Ontario
29) Lot 5,Concession 3,Muncipality of Bayham
oi ,00s3�
ova, 6129-84)
o
rs
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it ..
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Legend N 7�z9-. 10 42) ' i PARI OF LOT 5
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MUNICIPALITY OF BA i HA S
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2015-023
BEING A BY-LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAN AGREEMENT BETWEEN
ROELANDS/TIMMERMANS AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WHEREAS subsection 41(2) of the Planning Act, R.S.O. 1990 Chapter P.13 provides in part
that where in an official Plans an area is shown or described as a proposed site plans control area,
the council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a Site Plan Control Area.
AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law
pursuant to Section 41 of the said Planning Act.
AND WHEREAS subsection 41 (4) of the said Planning Act provides in part that no person
shall undertake any development in an area designated under subsection(2)unless the Council of
the municipality or, where a referral has been made under subsection(12),the Municipal Board
has approved one or both,as the Council may determine,of the following:
1. Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all facilities
and works required under clause(7)(a).
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan agreement with Martin Roelands, Rachel Timmermans and
Martin Timmermans(John Paul II Faith and Culture Centre).
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Site Plan Agreement between the Corporation of the Municipality of Bayham and
Martin Roelands, Rachel Timmermans and Martin Timmermans affixed hereto and
forming part of this By-law as Schedule"A".
2. THAT the executed agreement be registered at the owner's expense against the land to
which it applies under the Land Titles Registry Elgin# 11.
READ A FIRST AND SECOND TIME this 5th day of March 2015.
READ A THIRD TIME AND FINALLY PASSED this 5th day of March 2015.
MAYOR CLERK
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 35 of 140
SCHEDULE 'A' TO BY-LAW 2015-023
SITE PLAN AGREEMENT
BETWEEN
ROELANDS AND TIMMERMANS
"JOHN PAUL II FAITH AND CULTURE CENTRE"
Concession 3 South Part Lot 5
Roll #34-01-000-008-08300
AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 36 of 140
THIS AGREEMENT made in duplicate this 5th day of March 2015.
BETWEEN:
MARTIN ROELANDS,RACHEL TIMMERMANS,MARTIN TIMMERMANS
"JOHN PAUL II FAITH AND CULTURE CENTRE"
Hereinafter called the"OWNERS"
OF THE FIRST PART
-AND-
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Hereinafter called the"MUNICIPALITY"
OF THE SECOND PART
WHEREAS the Owners are the owners in fee simple of the lands situate in the Municipality of
Bayham, in the County of Elgin being Concession 3 South Part Lot 5, more particularly
described in Attachment"A"attached hereto(and hereafter referred to as the"Lands");
AND WHEREAS the Official PIan of the Municipality of Bayham in effect, designates the
entirety of the Municipality as a Site Plan Control Area;
AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings
attached hereto,as Attachment"C","D"and"E"(and hereafter referred to as the"Plans");
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan Agreement with Roelands and Timmermans.
NOW THEREFORE in consideration of other good and valuable consideration and the sum of
Two Dollars($2.00)of lawful money of Canada by each to the other paid(the receipt whereof is
acknowledged by each), the Owner hereby covenants and agrees with the Municipality as
follows:
1. The Owner agrees that no building permit will be available until the Agreement has been
approved by the Municipality and registered on Title, and further agrees that work will
not commence prior to the issuance of the building permit.
2. The following Attachments, which are identified by the signatures of the parties to this
Agreement, and which are attached hereto, are hereby made a part of this Agreement, as
fully and to all intents and purposes as though recited in full herein:
ATTACHMENT"A"—LEGAL DESCRIPTION OF SUBJECT LANDS
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 37 of 140
ATTACHMENT"B"-CERTIFICATE OF COMPLIANCE
ATTACHMENT"C"—SITE PLAN DWG.No. 1
ATTACHMENT"D"—LOT GRADING PLAN DWG.No.2
ATTACHMENT"E"—CABIN&ACCESSIBLE WASHROOM PLACEMENT
3. Attachment"A"hereto describes the lands affected by this Agreement.
4. Attachment"C","D"&"E"-Site Plan,Grading Plan and Campground Layout,shows:
a) the location and height of all buildings and structures existing and/or to be
erected;
b) the location of vehicular entrances and exits;
c) the location and provision of off-street vehicular Ioading and parking spaces,
including driveways for emergency vehicles;
d) building finished floor elevations;
e) all proposed structures showing setback measurements and dimensions
f) location of ten(1 d)cabins,accessible washroom and existing storage building
5. The Owner agrees that the building or buildings will be erected or developed in
accordance with the Plans approved, subject only to such changes as have received
advance approval.
6. The Owner agrees that the site development and servicing will be in accordance with the
Plans as approved,subject only to such changes as have received advance approval.
7. The Owner further agrees that(as applicable):
a) final grades and elevations will be established to the satisfaction of the
Municipality. The Owner will provide proof of final grades and elevations
certified by a professional land surveyor or civil engineer,prior to the final release
of the Letter of Credit.
b) all necessary provisions for service connections on site will be made to the
satisfaction of the Municipality.
c) construction work will be carried forward expeditiously in good and workmanlike
manner, in accordance with good trade practice and so to cause a minimum of
nuisance.
d) all necessary precautions to avoid dust, noise and other nuisance and to provide
for the public safety will, so far as possible,be taken and which comply with The
Construction Safety Act.
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 38 of 140
e) all necessary care will be taken to see that mud and soil is not tracked or spilled
onto any public street, and where such tracking occurs,the street shall be cleaned
at the end of each working day.
f) unless otherwise provided, all parking lots and walkways will be finished with
hot-mix asphalt, concrete, gravel or paving stones to the satisfaction of the
Municipality and have permanent bumper curbing along all parking areas that
abut the property limits.
g) no topsoil shall be stockpiled on any other portion of the Owner's lands except
those lands identified in Attachment "A" to this agreement; and all topsoil shall
be stockpiled and maintained in a manner which allows for the maintenance of
weeds; and the Municipality may go in and do the same at the Owner's expense,
and collect the cost in like manner either as municipal taxes or from the Letter of
Credit deposited as performance security.
h) stock-piling of snow will not be allowed on the site where it will constitute a
hazard to public right-of-ways.
i) the electrical servicing of the property shall be subject to the approval of Hydro
One.
j) upon failure by the Owner to do any act during the development period herein,
that the public safety or convenience requires,in accordance with this Agreement,
upon seven (7) days written notice, the Municipality, in addition to any other
remedy, may go in and do same at the Owner's expense, and collect the cost in
like manner either as municipal taxes or from the Letter of Credit deposited as
performance security.
k) the Municipality may treat any breach of this Agreement as a breach of the
Building By-Law, and upon twenty-four(24) hours written notice to the Owner,
stop work until the breach is rectified.
1) nothing in this Agreement constitutes waiver of the owner's duty to comply with
any by-law of the Municipality or any other law.
8. The Owner shall:
a) be responsible for consulting with and obtaining any deemed necessary approvals
from the Municipality of Bayham
b) be responsible for consulting with Hydro One regarding any matters that relate to
services provided by Hydro One.
9. The Owner shall be responsible for consulting with and obtaining any necessary approval
from all regulatory bodies such as, but not limited to, the Long Point Region
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 39 of 140
Conservation Authority, the Ministry of the Environment and the County of Elgin, as
deemed necessary.
10.The Owner shall satisfy all the requirements in relation to the fire protection for the
building(s)to the satisfaction of the Municipality's Fire Chief.
11.The Owner agrees to pay for damages to public property including but not limited to
municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems,
which may occur during the period of construction. Any such repair may be undertaken
by the Ministry of Transportation and/or the Municipality at the expense of the Owner,
within thirty(30)days notice.
12.Any and all lighting shall be installed and maintained so as to not, in the opinion of the
Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe
flow of traffic on abutting or adjacent streets.
13.If the Ontario Building Code requires that an Architect or Professional Engineer or both,
shall be responsible for the field review of any new building or extension,provided for in
this Agreement,the Owner shall not occupy or use or permit to be occupied or used, any
said new building or extension, until after an Architect or Professional Engineer has
given to the Municipality, a letter addressed to the Municipality, and signed by the said
Architect or Professional Engineer, certifying that all construction and/or services on or
in the said lands,required for this development or redevelopment,newly installed by the
Owner in connection with this development or redevelopment,have been installed and/or
constructed in a manner satisfactory to the Architect or Professional Engineer.
14.The Municipality,through its servants, officers and agents, including it's Chief Building
Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time,
enter on the premises of the Owner to inspect:
a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
15.In the event of any servant, officer or agent of the Municipality, determining, upon
inspection,that the development is not proceeding in the strict accord with the Plans and
specifications filed,such servant,officer or agent shall forthwith,place a notice requiring
all work to be stopped upon the premises and forward a copy,by registered mail, to the
Owner at the last known address,on the last revised assessment roll,and the Owner shall
forthwith correct the deficiency or deviation.
16.In the event of any servant, officer or agent of the Municipality, upon inspection, be of
the opinion that the state of maintenance is not satisfactory,such servant, officer or agent
shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the
last known address, and the Owner shall forthwith correct the deficiency or appeal to the
Council of the Municipality of Bayham,as hereinafter provided.
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 40 of 140
17.In the event that the Owner should disagree with the opinion of the servant, officer or
agent of the Municipality, as to the state of maintenance, such Owner shall appear before
the Council of the Municipality of Bayham,which after hearing the Owner, shall express
its opinion as to whether the maintenance is satisfactory, by resolution, which shall
constitute a final determination of the matter.
18.In the event that the Owner shall fail to obey a stop work order issued under Section 17
hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a
restraining order.
19.In the event that an Owner shall fail to correct a deviation or deficiency after notice
pursuant to Section 17 or after notice of an opinion, which the Council of the
Municipality of Bayham determines is correct, under Section 17, the Council of the
Municipality of Bayham, may by by-law, direct, on default of the matter or thing being
done by the Owner,after two(2)week's notice,to it by registered mail,at the last known
address of the Owner,pursuant to the last revised assessment roll of passage of such By-
Law,that such matter or thing be done by the Municipality,at the expense of the Owner,
which expense may be recoverable by action as municipal taxes, or from the Letter of
Credit deposited as performance security.
20.Unless otherwise authorized,in the event of the Owner wishing to change at any time,the
buildings, structures or facilities described in Attachment "C", Attachment "D" &
Attachment"B", it shall make application to the Council of the Municipality of Bayham,
for approval, and shall not proceed with such change until approval is given by such
Council, or in default by The Ontario Municipal Board, under the procedure set out in
Section 41 of The Planning Act, 1990,herein before referred to.
21.The Owner agrees to pay to the Municipality all administration costs incurred in
connection with this Agreement, and the fulfillment of this Agreement, including legal,
engineering and inspection costs.
22.LIABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner shall supply the
Municipality with a Liability Insurance policy in the amount of $2,000,000 per
occurrence,and in a form satisfactory to the Municipality,indemnifying the Municipality
from any loss arising from claims for damages, injury or otherwise, in connection with
the work done by or on behalf of the owner of the development. The said policy shall be
provided at the time of the signing of the Agreement and remain in force, until the
development is complete and all required documentation as per Article 15 has been filed
with the Municipality.
23.PERFORMANCE GUARANTEE
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 41 of 140
The Owner hereby defines the completion date of this Agreement and project to be
completed on or before March 5, 2016. It will be the Owner's responsibility to require,
in writing, an extension to this agreement/project, within sixty (60) days of the above
stated completion date, should an extension be required.
As security for the performance and completion of all works required by this agreement,
the Owner shall supply the Municipality with a Letter of Credit, equal to
$ nil The Letter of Credit will be based on the estimated
cost of alterations to public property, roadway, curbs and gutters and drains, and any
repairs for damages to public property,roadway, sidewalks,curbs and gutters and drains,
plus all site specific components as defined by the Site Plans and Site Servicing Plans,
Attachment"C",which are approved under this Agreement. The amount of the Letter of
Credit shall be established by the Municipality. The irrevocable Letter of Credit from a
Chartered Bank expressed to be pursuant to this Agreement and payable to the
Municipality at any time or in part, from time to time, upon written notice from the
Municipality,shall be provided at the time of signing of this Agreement,and shall remain
in force,until Twelve(12)months following the completion of this project.
24.This Agreement and the provisions thereof, do not give to the Owner or any person
acquiring any interest in the said lands any rights against the Municipality with respect to
the failure of the Owner to perform or fully perform any of its obligations under this
Agreement or any negligence of the Owner in its performance of the said obligations.
25.In the event that no construction on the said lands has commenced within one (1) year
from the date of approval of this Agreement the Municipality may, at its option, on one
month's notice to the owner, declare this Agreement to be subject to re-negotiation,
whereupon the Owner agrees that it will not undertake any construction on the said lands
until this Agreement has been re-negotiated.
26.The Owner agrees that it will not call into question, directly or indirectly in any
proceeding whatsoever in law or in equity or before any administrative tribunal the right
of the Municipality to enter into this Agreement and to enforce each and every term,
covenant and condition herein contained and this Agreement may be pleaded as an
estoppels against the Owner in any case.
27.The Owner agrees on behalf of themselves, their heirs, executors, administrators and
assigns, to save harmless and indemnify the Municipality, from all losses, damages,
costs,charges and expenses which may be claimed or recovered against the Municipality
by any person or persons arising either directly or indirectly as a result of any action
taken by the Owner,pursuant to this Agreement.
28.All facilities and matters required by this Agreement shall be provided and maintained by
the Owner at its sole risk and expense to the satisfaction of the Municipality and in
accordance with the standards determined by the Municipality and in default thereof,and
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 42 of 140
without limiting other remedies available to the Municipality, the provisions of Section
326 of The Municipal Act,R.S.O. 1990,shall apply.
29.This Agreement shall be registered at the expense of the Owner,against the land to which
it applies,and the Municipality shall be entitled, subject to the provisions of The Registry
Act, to enforce its provisions against the Owner, named herein, and any and all
subsequent Owners of the land.
30.A Certification of Compliance attached hereto as Attachment "B", shall be filed by the
Owner, following completion of the development to ensure all details of the Site Plan
Agreement have been complied with.
IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and
duly attested to by their authorized signing officers in that behalf.
I have the authority to bind the Corporation.
Witness Martin Roelands
Witness Rachel Timmermans
Witness Martin Timmermans
THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM
Paul Ens,Mayor
Lynda Millard,Clerk
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 43 of 140
ATTACHMENT'A'
Property Assessment Roll No.: 34-01-000-008-08300
Municipal Address: 6679 Woodworth Road
Legal Property Description: Concession 3 South Part Lot 5,Municipality of Bayham,
County of Elgin
PIN#
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 44 of 140
ATTACHMENT`B'
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
CERTIFICATE OF COMPLIANCE
To be completed and submitted to the Municipality once all works are complete.
PROPERTY IDENTIFICATION:
Municipal Address: 6679 Woodworth Road
Property Roll#: 34-01-000-008-08300
Owners: Martin ROELANDS,Rachel TIMMERMANS,Martin TIMMERMANS
This document serves to certify that the development project on the above noted lands has been
completed in accordance with the terms and conditions of The Site Plans Agreement
By-law No.
DATED:
I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT.
I have the authority to bind the Corporation.
Witness Martin Roelands
Rachel Timmermans
Martin Timmermans
Address:
Phone Number
Report DS-13/15 by Margaret Underhill,Deputy Clerk/Planning... Page 45 of 140
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2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 0211912015 1:40PM
Accounts Payable
Royal Bank
Cheque Register- 02/19/2015
Invoice Invoice Cheque Cheque
Payee Number _ _Date Type Amount Number
000023 AAROC AGGREGATES LTD
27628 WINTER SAND 02/06/2015 I 230.93 018219
Cheque Amount- 230.93
000048 AMCTO
Member99808 2015 MEMBERSHIP 02/17/2015 I 418.10 018220
Cheque Amount- 418.10
000078 AYLMER GARDEN CENTRE
3084 SNOWPLOWING 01/31/2015 I 4,627.35 018221
Cheque Amount- 4,627.35
000154 CANADIAN KOOL WATER
14372 WATER BOTTLES 02/17/2015 I 48.00 018222
Cheque Amount- 48.00
001274 CARRIER'S TREE SERVICE
C-250500013 OIL KIT,FILTERS 02/19/2015 I 189.00 018223
Cheque Amount- 189.00
000175 CEDAR SIGNS
35555 SIGN-VISITOR PARKING 01/10/2015 I 26.01 018224
35556 RED LIGHTS,BATTERIES 02/10/2015 626.92 018224
Cheque Amount- 652.93
000272 DYNAMIC FLUID PRODUCTS INC
1-55874-0 COUPLERS 02/18/2015 I 209.52 018225
Cheque Amount- 209.52
001708 EASTLINK
5198665521-Feb MONTHLY TELEPHONE 02/01/2015 I 1,278.18 018226
Cheque Amount- 1,278.18
002344 EASTWAY911 EMERGENCY VEHICLES
140008 2015 RESCUE APPARATUS 02/03/2015 I 43,767.16 018227
Cheque Amount- 43,767.16
000282 ED BRADFIELD
OGRA OGRA CONFERENCE EXPENSE 02/19/2015 I 320.00 018228
Cheque Amount- 320.00
000294 ELGIN COUNTY MUNICIPAL
2015 Dues/meetings 2015 MEMBERSHIP DUES 02/17/2015 I 420.00 018229
Cheque Amount- 420.00
000299 ELGIN PURE WATER
0000178261 MONTHLY RENTAL 02102/2015 I 114.70 018230
Cheque Amount- 114.70
Page 1
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 49 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/19/2015 1:40PM
Accounts Payable
Royal Bank
Cheque Register- 02/19/2015
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
002415 GORD HUNT
Feb10-12/15 CUPENEGOTIATIONS 02/19/2015 I 390.37 018231
Feb9-11115 FIRE NEGOTIATIONS 02/19/2015 735.00 018231
Cheque Amount- 1,125.37
000386 GRAHAM SCOTT ENNS
S-27028 BOOKKEEPING-EMM AUDIT 02/13/2015 I 2,231.75 018232
Cheque Amount- 2,231.75
000427 HYDRO ONE NETWORKS INC
Feb 200014511874 PUMP#5 02/17/2015 1 924.36 018233
Feb 200030410578 GARAGE 02/12/2015 I 1,040.04 018233
Feb 200047076996 PUMP#6 02/11/2015 I 1,055.44 018233
Feb 200071537770 PB PUBLIC WORKS 02/10/2015 I 79.79 018233
Feb 200071865045 STRAF FIREHALL 02/17/2015 449.36 018233
Feb 200091680529 VIENNA MEMORIAL PARK 02/11/2015 130.14 018233
Feb 200091755402 STRAF LIBRARY 02/17/2015 I 299.67 018233
Feb 200119107176 PUMP#2 02/17/2015 I 282.51 018233
Feb 200137727338 STRAFF COMMUNITY CENTRE 02/17/2015 41.92 018233
Cheque Amount- 4,303.23
000217 IBI GROUP
339716 CONSULTING FEES 02/09/2015 I 3,058.29 018234
Cheque Amount- 3,058.29
001979 IMPRESSIONS PRINTING
19107 FLOURESCENT LABELS 02/11/2015 I 565.00 018235
Cheque Amount- 565.00
001857 JOHN DEERE FINANCIAL
161952 OIL 01/27/2015 I 148.19 018236
Cheque Amount- 148.19
000157 K&S WINDSOR SALT LTD.
5300176827 BULK SAFE-T-SALT 02/10/2015 I 2,838.63 018237
5300177442 BULK SAFE-T-SALT 02/11/2015 I 3,019.45 018237
Cheque Amount- 5,858.08
000501 KEVIN BRADFIELD
service award REIMBURSE SERVICE AWARD 02/19/2015 I 200.00 018238
Cheque Amount- 200.00
002247 PBR EXCAVATING INC.
Job 212022 HOLDBACK-SORENY BRANCH 02/19/2015 1 1,780.81 018239
Cheque Amount- 1,780.81
000716 PRAXAIR DISTRIBUTION
Page 2
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 50 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/19/2015 1:40PM
Accounts Payable
Royal Bank
Cheque Register- 02/19/2015
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number i
20204739 CYLINDER RENTALS 01/30/2015 I 34.35 018240
Cheque Amount- 34.35
000932 UNDERHILL FARM SUPPLY LTD
275026 HOSE,CLAMPS,BALL VALVE 01/19/2015 I 56.94 018241
275098 FIGHTER F 01/28/2015 70.35 018241
275099 PLASTIC DRUM 01/28/2015 60.00 018241
Cheque Amount- 187.28
000953 VIENNA HOME CENTER LTD
410665 HOSE ADAPTER 01/02/2015 7.44 018242
410898 BALL VALVE 01/12/2015 I 14.68 018242
410996 WASHING MACHINE HOSE 01/15/2015 I 14.68 018242
411165 POSTS 01/22/2015 I 1,216.33 018242
411249 CHAINSAW OIL 01/26/2015 55.90 018242
411302 BRUSHES 01/27/2015 I 15.22 018242
Cheque Amount- 1,324.25
Cheque Run Total- 73,092.48
Page 3
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 51 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/19/2015 2:00PM
Accounts Payable
Royal Bank
Cheque Register- 02/1 9/2016
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
000166 CARRIER TRUCK CENTERS
C-250500013 OIL KIT,FILTERS 02/19/2015 I 189.00 018243
Cheque Amount- 189,00
Cheque Run Total- 189.00
Page 1
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 52 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/26/2015 1:51 PM
Accounts Payable
Royal Bank
Cheque Register- 02/26/2015
Invoice invoice Cheque Cheque
Payee Number Date Type Amount Number
000023 AAROC AGGREGATES LTD
27794 WINTER SAND 02/20/2015 I 1,206.98 018244
Cheque Amount- 1,206.98
000075 AYLMER EXPRESS
0000189349 EVENTS BROCHURES 02/20/2015 I 1,150.34 018245
0000189350 MEDICAL CONSENT FORMS 02/20/2015 I 68.93 018245
Cheque Amount- 1,219.27
002056 BRUCE HIETKAMP
Instructing JTAG TRAINING 02/13/2015 I 250.00 018246
Cheque Amount- 250.00
001294 CANADIAN RED CROSS SOCIETY
1N063543 OZ FIRST AID RENEWAL FEE 02/01/2015 I 100.00 018247
Cheque Amount- 100.00
002286 CHEMTRADE CHEMICALS CANADA
91455155 ALUM SULFATE 02/10/2015 I 669.01 018248
Cheque Amount- 669.01
001432 CULLIGAN WATER
4119870 UNIT RENTAL-SCC 02/17/2015 I 29.32 018249
Cheque Amount- 29.32
001968 DAN SCOTT
Instructing JTAG TRAINING 02/13/2015 I 250.00 018250
Cheque Amount- 250.00
001708 EASTLINK
8127522450005842 Feb STRAFF FIREHALL-INTERNET 02/10/2015 160.58 018251
8127522450110352 Feb BW FIREHALL-INTERNET 02/10/2015 I 85.83 018251
Feb 8127522450050103 GARAGE-INTERNET 02/10/2015 I 63.23 018251
Cheque Amount- 309.64
000282 ED BRADFIELD
mileage/parking OGRA EXPENSES 02/26/2015 I 305.50 018252
Cheque Amount- 305.50
000357 G&K SERVICES CANADA INC
1518411337 FLOOR MATS-FIREHALL 02/23/2015 I 48.22 018253
1518411343 FLOOR MATS,SHOP TOWELS 02/23/2015 I 324.88 018253
Cheque Amount- 373.10
000373 GERALD CROCKER
NFPA 472 course PER DIEM 02/24/2015 I 250.00 018254
Cheque Amount- 250.00
Page 1
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 53 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/26/2015 1:51 PM
Accounts Payable
Royal Bank
Cheque Register- 02/26/2015
[ ____
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
__1
001873 GORDON DAWLEY
instructing JTAG TRAINING 02/13/2015 I 250.00 018255
Cheque Amount- 250.00
000391 GREG COLE
NFPA 472 course PER DIEM 02/24/2015 I 250.00 018256
training equipment DRYWALL&SCREWS 02/24/2015 9 92.26 018256
Cheque Amount- 342.26
000427 HYDRO ONE NETWORKS INC
Feb 200028426930 LIBBYE AVE LIGHTS 02/19/2015 67.05 018257
Feb 200029957308 OFFICE 02/17/2015 582.04 018257
Feb 200056959175 EAST ST STL 02/19/2015 I 24.81 018257
Feb 200068238760 TREATMENT PLANT 02/20/2015 7,114.92 018257
Feb 200083821307 PUMP#4 02/18/2015 . 59.37 018257
Feb 200095723207 PUMP#3 02/18/2015 I 84.04 018257
Feb 200114309316 STRAFF COMMUNITY CENTRE 02/17/2015 I 1,764.04 018257
Feb 200124278488 STRAF STL 02/19/2015 67.05 018257
Feb200047076996 PUMP#6 02/17/2015 I 780.83 018257
Cheque Amount- 10,544.15
000513 KOOLEN ELECTRIC
20690 BASEBOARD HEATER 02/12/2015 I 269.70 018258
Cheque Amount- 269.70
000572 MANULIFE FINANCIAL
181-181 Mar'15 MARCH REMIT 02/23/2015 I 4,482.57 018259
183-183 Mar'15 MARCH REMIT 02/23/2015 I 5,830.10 018259
Cheque Amount- 10,312.67
001480 NEVTRO SALES(2004)LTD
75044 PH SENSORS,MEMBRANE CAPS 02/13/2015 I 1,083.78 018260
Cheque Amount- 1,083.78
002418 OE CANADA INC.
426722 METER READING-COPIER 02/25/2015 1 78.90 018261
426723 METER READING-COPIER 02/25/2015 I 110.55 018261
Cheque Amount- 189.45
002281 RANDY WHITE
supplies REIMBURSE SUPPLIES/EXPENSE: 02/05/2015 I 354.01 018262
Cheque Amount- 354.01
000745 RECEIVER GENERAL
5035283 RADIO AUTHORIZATION 02/07/2015 I 963.00 018263
5035698 RADIO AUTHORIZATION 02/07/2015 I 1,083.00 018263
Page 2
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 54 of 140
2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 02/26/2015 1:51 PM
Accounts Payable
Royal Bank
Cheque Register- 02/26/2015
Invoice Invoice Cheque Cheque
Payee Number Date Type Amount Number
5035860 RADIO AUTHORIZATION 02/07/2015 I 714.00 018263
Cheque Amount- 2,760.00
002054 SARA DIMO-SANTORO
Instructing JTAG TRAINING 02/13/2015 I 250.00 018264
Cheque Amount- 250.00
000806 SGS CANADA INC
10847385 LAB FEES 02/24/2015 9 452.00 018265
10847387 LAB FEES 02/24/2015 588.73 018265
10847400 LAB FEES 02/24/2015 I 376.29 018265
Cheque Amount- 1,417.02
001955 SHELLEY MCVITTIE
2015 ADVERTISING-BACK ROADING 02/25/2015 I 282.50 018266
Cheque Amount- 282.50
000857 STRONGCO EQUIPMENT
807721 FILTERS,OIL 02/19/2015 I 785.68 018267
Cheque Amount- 785.68
001969 SUE NOSEWORTHY
JTAG training TRAINING 02/23/2015 I 250.00 018268
Cheque Amount- 250.00
002246 SWISH MAINTENANCE LIMITED
S037527/E GPS DATA FEES 02/20/2015 I 289.28 018269
Cheque Amount- 289.28
001359 TREASURER E.C.F.P.O.A.
Jan2015-Deo2015 2015 MEMBERSHIP DUES 02/26/2015 I 100.00 018270
Cheque Amount- 100.00
002332 TUC MANAGED IT SOLUTIONS LTD.
CW24413 SERVICE AGREEMENT 02/24/2015 I 1,748.68 018271
Cheque Amount- 1,748.68
000935 UNION GAS LIMITED
Feb 2732106-2430725 PUMP#1 02/18/2015 24.57 018272
Feb2732106-1969754 EDEN COMMUNITY CENTRE 02/18/2015 I 550.09 018272
Cheque Amount- 574.66
002389 W.J.ROOFING LTD
219238 ROOFING SCREWS,SNOW GUAR! 02/17/2015 I 443.88 018273
Cheque Amount- 443.88
Cheque Run Total- 37,210.54
Page 3
Cheque Register being Cheque#018219 to Cheque#018273 inclu... Page 55 of 140
n
C
gn
.
n
oc
7"
n
0 ADP CANADA RUN: FEB 17 2015 NO: E
PAYROLL TECHNOLOGIES PAGE: 436
OQ
n, DAILY UPDATE REPORT
0 BORN C OMPANY TOTALS HST REG: 100057413RT0004
•9 MUNICIPALITY OF BAYHAM COMPANY PAGE: 3
0 DEBIT DATE: FEB 18, 2015
tt
0 TOT PACKETS - 2 DATE OF PAY: FEB 20. 2015
OD
CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL
b FEDL TAX 9,352.34 9,352.34 36,978.60 FEDL TAX
n NR TAX NR TAX
CY PROV TAX PROV TAX
N EI CONT 2,327.80 2,327.80 9,239.95 EI CONT
C QPIP QPIP
CAN PEN 5.109.18 5.109.18 20,274.34 CAN PEN
0 QC PEN QC PEN
- QC NSF QC HSF
N ON EHT 1,081.95 1,061.95 4,351.56 ON ENT
J MB HET MB HET
W NL HAPSET NL HAPSET
n
5 TOT STATS 17,871.27 17,871.27 70,844.45 TOT STATS
CHEQUES CHEQUES
DEPOSITS 38,135.29 38,135.29 154,350.99 DEPOSITS
US DEPS US DEPS
DED DEPS DED DEPS
SAV DIPS SAV DIPS
TOT NPAY 38,135.29 38,135.29 154,350.99 TOT NPAY
RRSP RRSP
RTI RTI
TOT PAYROL 56,006.56 56,006.56 225,195.44 TOT PAYROL
SERV CHRG 553.41 553.41 1,101.16 SERV CHRG
HST 71.94 71.94 143.14 HST
GRAND TOT 56,631.91 56,631.91 226,439.74 GRAND TOT
b ANALYSIS OF SERVICE CHARGES
Al
001
0 ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGE
CD
CO-YE RUN 1 30.00 SALARIED WORKPAYS 17 31.11 HOURLY WORKPAYS 11 20.13
ch
CT PAYROLL RUNS 1 53.53 PAY ADVICE FOLD 28 7.28 COURIER FEE 2 26.82
BASIC TAX FORMS 81 319.95 YE ADJUSTS 2 .50 TAX FORM RUN 1 39.99
,'h YEAR-END DELIVERY 1 13.08 DELIVERY SURCHARGE 2 3.00 SOR CRA 1 4.01
SOR ENT 1 4.01
0 TOTAL S!C SUBJECT TO HST IS 553.41
TOTAL PAYROLL DEBIT IS 56,651.91 DEBIT INFORMATION: XXX XXXXX XXX1923
i,7' , 2015
ONTARIO FARMLAND TRUST Farmland Forum
Pursuing Diverse & Collaborative
Approaches to Farmland Protection
'--4 i
r . of , .rrC: v.-..- y ''',...e' Si:r-i:Y
."4. .A �t R.,ky ` rpt \y f :,- /
tl $ �hlrabr 11,,,,..� 44f
MU'. P.,, '
a`
• .+d ice'+� p�4 .�.d.
t ci&' :, .y 4;4 '}l, N ^ep+a`:: !.r.sem g4nin..- *'s.::ate p;,,,
lift
A day of networking, learning, and creative-thinking about new tools, partnerships,
and grassroots approaches to strengthen farmland protection in Ontario.
Presentations&Panel discussions:
• Tools for communicating the importance of farmland preservation in Ontario
• Creating policy in Ontario that enables vibrant local food economies
• The new Rouge National Urban Park vision for supporting near-urban agriculture
• Development offsetting approaches being used in California to protect farmland
• Pennsylvania's model for collaboration that has protected 500,000 acres of
farmland-the largest program of its kind in the U.S.
Join the discussion and help shape the future of farmland protection in Ontario!
Forum Details Who should attend? Tickets
Date:Friday,March 27, 2015 • Land Conservation Enthusiasts To reserve your seat:
Time:10:00 am-6:00 pm • Farmers www.ontariofarmlandtrust.ca,
Place:Durham Banquet Hall& • Land Use Planners 519-824-4120 x 52654
Convention Centre,Oshawa • Researchers info@ontariofarmlandtrust.ca
Cost:$90 early-bird rate by March 6th • Provincial Policy Makers
(includes lunch&dinner)
• Municipal Councillors
Ontario Farmland Trust re 2015 Farmland Forum Page 57 of 140
ritrATO4 nm,.
RANDY PETrAPIE E, MPP
NEWS RELEASE 6.40 ;
FOR IMMEDIATE RELEASE
February 19,2015
Pettapiece continues push for municipal liability insurance reform
(Queen's Park)–Perth-Wellington MPP Randy Pettapiece today renewed his call to protect municipalities
facing mounting insurance premiums.
During the first week of the legislative session, Pettapiece introduced a new motion calling on the
government to reform the joint and several liability model.
"Municipalities'insurance premiums are still too high,"said Pettapiece. "No longer can this government
ignore calls from our municipal partners.They need to work with them to reform this expensive system."
Currently, if two or more parties are found at fault or negligent in a lawsuit,damages can be recovered from
any defendant—even if the party is deemed only one percent responsible.This is putting municipalities on
the hook when other defendants lack the ability to pay.
Last February, Pettapiece introduced a private member's motion calling on the government to reform the
joint and several liability model. His motion won statements of support from the Association of Municipalities
of Ontario(AMO),the Insurance Bureau of Canada, insurance brokers,and over 210 municipalities across
Ontario.
The motion passed with strong support from all parties in the legislature.
However,at the August 2014 AMO conference, Premier Wynne announced that her government would not
be introducing any joint and several liability reform measures.
"It's very strange that the government supported my motion, but then six months later, refused to take
action," Pettapiece commented. "The Liberals had been promising action since 2011, but then they
reneged.
"Municipalities deserve better,"Pettapiece added.
Pettapiece did not give up. He filed a Freedom of Information request to gather documents related to the
Ministry of the Attorney General's consultations on joint and several liability.
"Municipalities are facing a liability chill,"said Pettapiece. "Across the province,this has led to tobogganing
bans and restrictions on public activities. No child should be banned from tobogganing because of the threat
of a lawsuit."
-30-
Randy Pettapiece, MPP 1416-325-3400 I www.pettapiece.ca
Randy Pettapiece,MPP,Perth-Wellington re Pettapiece contin... Page 58 of 140
Subject: FW:ALUS eNewsletter.ALUS honoured in Ontario
ALUS News and Events-February 18,2015
AL!
Land Use Services "Growin
��"'� �a Healthier Fli1/Ifdi7dt3EyP1t
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ALUS Honoured in Ontario:The Alternative Land Use Services program was one of nine Ontario entities to
earn the 2013 Minister's Award for Environment Excellence in January.The honour was designated to those
demonstrating a strong commitment to environmental excellence. w Read more
v 144
,...,,,1 + r. 0„, i , _ . ,:i `.+. ' d6,1100...; 7 . 0.r - I
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IAIlk ,, ... , .e'�'4��.�'J•k.111 .[i�4.- 111$x.^� . - ', i + �•UX'1 II
ALUS Saskatchewan Tourism Award Meet an ALUS Producer
1
ALUS News and Events Page 59 of 140
ALUS is coming to the Bonniehealth Estate Lavendar Meet Saskatchewan
Yorkton,SK area. &Winery Wins Tourism Award producers the Nells.
Supporter Spotlight -
41004:43(1141:00
i.
opt,....., .•.N• "? •.„. -----
The Municipality of Bayham ,,, :} �, ,, .
has been a very strong _
supporter of the ALUS ^" _•.
program right from the start '=4
of a three year pilot project c: "�
being undertaken within its '—
boundaries. Being so close to
the established ALUS Norfolk .— —„ —
program, many councilors
and community members
were familiar with the ALUS -
s �J
concept and confident that it
would have the same great
results in their area; so much Help Grow a Healthier Environment!
so that they have contributed
$30,000 dollars to the ALUS is leading cultural change by raising Canadian awareness about the
program each year of the important role farmers can playin buildinga healthyenvironment for us
pilot.
all.
The nature of the landscape Your contribution will support ALUS farmers
in the region is highly pp
susceptible to erosion, and ranchers to grow nature's benefits on Donate ;cif
primarily from water. By marginal or ecologically sensitive lands as an
supporting the ALUS program alternative to food and fibre,linking our
and its ability to work with natural heritage across agricultural lands.
community,the Municipality
hopes to curb the erosion
problems many of the
residents in the area face as
well as gain all the other
benefits ALUS provides to
communities.
ALUS General Inquiries Jim Fisher I-877-867.565 informationt;lahrs cE¢
2
ALUS News and Events Page 60 of 140
Community Economic Development 101
Workshop for Municipal Councillors & Volunteers
Join us for a Free Interactive Workshop `` (0 '
Learn the basics of economic development and take away ••' C,•i , !
practical tools to helpyour municipality develop & implement l . �
p Y p I _–�� � ,••- I
an economic development strategy. .:N•i, I-1,
During the workshop we will:
i"-T:: -.. ?, „.1'
• Provide you with a model of how to understand basic Q NQ �, ., - 4
economic activity in your community ."1:::; .v. p ' , -�
• Increase your understanding of the potential scope of �,.,
economic development activity
F
• Provide you with some practical tools to assist in your �0_ t, '"�
economic development efforts ' _ -
f LI„,„,
. --,i.. i.„
, ..„,___
Choose a session that works for you
See over for Locations and Dates
Get practical tools
To Register go to ontario.ca/b7qx you can use to help
with making
For further details call economic
development
1-877-424-1300 decisions
Ministry of Agriculture, r�.>
Food and Rural Affairs Lr Ontario
OMAFRA re Community Economic Development Workshop for Munici... Page 61 of 140
Dates and Details for CED101
Region Date Time Location
North Grenville March 10 9-12 Municipal office,285 County Road#44
P.O. Box 130, Kemptville KOG 1J0
Bancroft March 12 9-12 Bancroft Eatery&Brew Pub,4 Bridge St.
W. Box 448, Bancroft
North Dundas March 19 9-12 636 St. Lawrence Street,Winchester
Oxford, Norfolk, Brant March 24 9-12 SCOR Board Room,4 Elm Street,
Tillsonburg, N4G 0C4
Peterborough March 27 9-12 Township Municipal Office 988 County Rd
10, Millbrook
Napanee March 31 9-12 Strathcona Paper Centre
77 County Road 16#7, Napanee
Brighton April 1 9-12 King Edward Park Community Centre,75
Elizabeth St, Brighton
Pembroke April 2 9-12 Best Western, 1 International Drive,
Pembroke K8A 6W5
Perth, Huron April 8 9-12 Mitchell Golf and Country Club,81 Frances
St.W., Mitchell
Region of Peel April 13 1-3 Bolton Community Centre, 150 Queen
Street South, Bolton L7E 1 E3
Niagara, Hamilton April 14 9-12 Rittenhouse Hall, OMAFRA Office,4890
Victoria Avenue North,Vineland Station
Elgin, Middlesex April 15 9-12 Dutton Community Centre, Scotland Street
(only place on the street), Dutton, NOL 1 NO
Grey, Bruce April 23 9-12 Meaford Hall, 12 Nelson Street East,
Meaford N4L 1N6
Muskoka, Simcoe April 27 9-12 Simcoe County Museum, 1151 Highway 26
Minesing, LOL 1Y2
C-K, Essex, Lambton April 29 9-12 John D. Bradley Convention Centre, 565
Richmond Street, Chatham N7M 1R2
Durham and York April 29 9-12 Township of Uxbridge Municipal Offices, 51
Toronto St. S., Uxbridge L9P 1T1
Alfred - French April 30 9-12 Alfred College, Room 264,
Session 31 St. Paul Street,Alfred
OMAFRA re Community Economic Development Workshop for Munici... Page 62 of 140
ObT JO £9 aaLd 135Png SioZ a.'iilunoj ui ig
RECEIVED
r FEB 1 72015
Ei glr�� ou my
/// MUNICIPALITY BAYHAM
February 11, 2015
To: Municipal Partners
Re: Elgin County 2015 Budget
Please be advised that Elgin County Council at its February 10, 2015 meeting approved
the 2015 Composite Budget.
Enclosed please find a certified copy of the budget by-law and a report highlighting the
budget.
If you have any questions or comments, please do not hesitate to contact me.
Yours truly,
\y/—
Jim Bundschuh
Director of Financial Services
Enclosure
Administrative Services
450 Sunset Drive
St.Thomas,ON N5R 5V1
Phone:5.19-631-1460
www.elgincounty.ca
PeogreSSige by Nature
OST JO 179 O d 1a4ng Sioz ar Alunoj ut2ig
COUNTY OF ELGIN
By-Law No. 15-05
"BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2015 BUDGET OF
THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2015
TAX RATIOS,AND TO ESTABLISH THE 2015 TAX RATES FOR THE COUNTY
CONSTITUENT MUNICIPALITIES"
WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that
the Council of each upper-tier municipality shall in each year prepare and adopt estimates
of all sums required during the year for the purposes of the upper-tier municipality; and
WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides
that the Council of an upper-tier municipality shall in each year establish the tax ratios for
that year for the upper-tier municipality and its lower-tier municipalities; and
WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides
that the Council of each upper-tier municipality establish for each property class, a single
tax ratio for the upper-tier municipality and its lower-tier municipalities; and,
WHEREAS Section 308(15-18) of the Municipal Act, 2001, S.O. 2001, c.25,
provides that the Council of each upper-tier municipality may opt to have certain optional
property classes apply within the County.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the 2015 tax ratios for the County of Elgin set out on Schedule"A", attached
hereto and forming part of this by-law, be approved and adopted by Council.
2. THAT the 2015 budget of the County of Elgin set out on Schedule"B", attached
hereto and forming part of this by-law, which incorporates estimates for revenue and for
expenditures be approved and adopted by Council.
3. THAT the 2015 tax rates for the assessment in each property class set out in
Schedule"C", attached hereto and forming part of this by-law, be approved and adopted
by Council.
4. THAT the large industrial class be chosen as an optional property class.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF
FEBRUARY 2015. I,M.G.McDONALD,CHIEF ADMINISTRATIVE OFFICER,
OF THE CORPORATION OF THE COUNTY OF ELGIN,
DO HEREBY CERT THAT THE FOREGOING IS A
TRUE COPY OF.... -� 1 15-05'
PASSED BY THE COUNCIL OF THE SAID
CORP.:' ., s, E
4411111111111W-
CL(A/
Mark GW Paul Ens,
Chief Administrative Officer Warden.
0171 Jo S9 aaud 104ng S i OZ as kjuno)1.1120
Attachment I
COUNTY OF ELGIN
By-Law 15-05
SCHEDULE A
Ratios
PROPERTY CLASS
2015 2014
RESIDENTIALlFARM 1.0000 1.0000
MULTI-RESIDENTIAL 2.3458 2.3458
FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.5000 0.5000
COMMERCIAL OCCUPIED 1.6376 1.6376
COMMERCIAL VACANT LAND 1.1463 1.1463
INDUSTRIAL OCCUPIED 2.2251 2.2251
INDUSTRIAL VACANT LAND 1.4463 1.4463
LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318
LARGE INDUSTRIAL VACANT 1.8407 1.8407
PIPELINES 1.1446 1.1446
FARM 0.2500 0.2500
MANAGED FORESTS 02500 0.2500
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Elgin County re 2015 Budget Page 66 of 140
Of I JO L9 aa1 d 134ng CI OZ 01 iunoJ uitiIg
Attachment I
COUNTY OF ELGIN
By-Law 15-05
SCHEDULE C
Prior Current
PROPERTY CLASS 2014 2015 %Change %Change
TAX RATES TAX RATES TAX RATES Assessment
RESIDENTIAL 0.584470% 0.599010% 2.49% 3.9%
MULTI-RESIDENTIAL 1.371050% 1.405160% 2.49% 6.8%
FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.292240% 0.299510% 2.49% -4.9%
COMMERCIAL OCCUPIED 0.957130% 0.980940% 2.49% 8.3%
COMMERCIAL VACANT LAND 0.669980% 0.686650% 2.49% 53.5%
INDUSTRIAL OCCUPIED 1.300500% 1.332860% 2.49% -8.1%
INDUSTRIAL VACANT LAND 0.845320% 0.866350% 2.49% 3.2%
LARGE INDUSTRIAL OCCUPIED 1.655100% 1.696280% 2.49% -31.0%
LARGE INDUSTRIAL VACANT 1.075830% 1.102600% 2.49% 20.7%
PIPELINES 0.668980% 0.685630% 2.49% 2.4%
FARM 0.146120% 0.149750% 2.48% 10.8%
MANAGED FORESTS 0.146120% 0.149750% 2.48% 14.3%
Definition:'Tax rate"means the tax rate to be levied against property
expressed as a percentage,to six decimal places,of the assessment
of the property.
OST JO 89 ofEd 135Pn8 S l OZ aT kunoD aiii3
RECEIVED
FEB 1.1 20;5
Ligm
Ps.xrrrREPORT TO COUNTY COUNCIL
'G1�:�.:
MUNICIPALITY BAYHAM
FROM: Jim Bundschuh—Director of Financial Services
DATE: February 3, 2015
SUBJECT: 2015 Budget
INTRODUCTION:
In 2015, Council is planning initiatives to improve the quality of life of its residents and
improve the economic prosperity of the region. These initiatives include a new building
for Terrace Lodge's residents. In addition, an investment in high speed fibre broadband
will improve connectivity that will not only benefit County residents directly, but will also
be an economic driver for businesses. To further spur economic development and
growth, Council is investing in a Community Improvement Plan (CIP) that will contribute
toward investments made by businesses that will improve the attractiveness of Elgin's
agricultural areas, ports and main streets.
Council's strategic vision has been to maintain service levels while achieving an
affordable tax increase. In order to achieve these objectives in the face of declining
revenues in the form of the Ontario Municipal Partnership Fund (OMPF) and Ford
property tax, council included in their vision the low to moderate use of reserves.
In addition to the past revenue issues, 2015 will also see a hit in provincial revenue for
long-term care. However, Council's focus on efficiencies over the last few years will
enable the county to partially absorb these impacts while maintaining the vision of an
affordable tax increase. The proposed tax rate increase of 2.5%with a levy increase of
6.5%will result in an increase in county taxes on the average home of approximately
$73 or 5.4%.An average cost home with no increase in assessment will see a$33 or a
2.5% increase in county taxes.
DISCUSSION:
The 2014 ten-year plan included a 4%increases in 2015-2020. As a result of initiatives
and challenges faced in 2015, partially offset by Council and staff cost savings
measures, tax increases for 2015 and 2016 will be slightly higher. A new building for
the residents of Terrace Lodge will cost almost$30 million with the incremental
investment being financed by a 25 year loan of$24 million requiring a 2.9% increase in
the levy. This investment will greatly improve the quality of life for residents. The
County will invest$1.5 million, impacting the levy by 0.5%, in the Community
Improvement Plan and high speed broadband in order to drive economic development
and create jobs. Provincial funding shortfalls in long-term care are expected to add a
further 3.9%to taxes. Council's new shared service agreement with the City of St.
Thomas will provide substantial savings, reducing taxes by 2.1%. Staff efficiencies will
contribute a further 1.3% in tax reductions on top of the previously planned
OST JO 69 2'atd 1a4ng Sioz ar Alunoj ut2ig
improvements that already contribute 1.4%toward offsetting tax increases. When
taking into account the impact of assessment growth, and spreading the increase over
two years, the tax increase will be 5.4% or$73 per average household. The changes
are detailed as follows:
Impact
on Tax
Ongoing One-Time Rate
($000) ($000)
Original 2015 Levy Increase Target 4.0%
Changes
Terrace Lodge Build w/25 Year Financing 740 (23,981) -2.9%
Homes Prov. Funding increases below inflation (156) (7,020) -3.1%
Homes Prov. Funding impact of CMI reduction (216) - -0.8%
Economic Development Initiatives - (1,525) -0.5%
Shared Service Agreement with City 577 2.1%
Staff Efficiencies in 2014 Operating 2,460 0.9%
Staff Efficiencies in 2014 Capital 565 0.2%
Staff Efficiencies vs 2015 4%target 60 0.2%
Assessment Growth/Weighted Changes 1.1%
Total Changes -2.8%
Split Changes over two years -1.4%
Average Household Impact 5.4%
$ 73
Service levels have been maintained and in fact saw some improvements in 2014 with
further improvements planned for 2015:
1. Two satellite offices for the Elgin Business Resource Centre(EBRC)will continue
to assist the County's budding entrepreneurs.
2. The County will continue in its commitment to providing a$3.5 million grant to the
St. Thomas Elgin General Hospital with a further$250,000 contribution bringing
the contribution to date to $1.75 million.
3. A$3,500 grant to Fire Safety House was added for 2015 to educate thousands of
adults and children alike in fire safety and prevention
4. The paramedics added in the east end of the County to improve response times
in 2014,will not only continue in 2015, but will further enhance service by
additionally providing home visits to seniors at risk to reduce their need for
emergency calls.
5. The county roads will receive$8.1 million in 2015 capital budget funding, with a
further$95 million for the next nine years focused on timely investments in
existing infrastructure to ensure the lowest possible lifecycle costs. The 2015
capital plan includes Dexter Line ($5.2 million), John St. and Bradley Creek
Ott J0 OL 00Ud 1a4ng Sioz ar Alunoj ut2ig
culvert($1.2 million), Road 45 Rehabilitation ($2.5 million), and Plank/Vienna
Reconstruction ($3.9 million).
6. Capital maintenance projects for Elgin Manor and Bobier Villa will total $7.9
million over the next ten years.
7. The capital budget includes a placeholder of$4.1 million for POA courts.
8. Purchase of$3.1 million in new library books over the next ten years.
9. Investment in accessibility improvements of$2.4 million.
Budgets in the last five years showed a decline in the Municipal Position as a result
of the lost revenue from OMPF and Ford property tax, resulting in a decline in
reserves. Gradual and measured levy increases have now offset these revenue
losses, allowing for balanced budgets in 2015/6. Subsequently, these increases in
the levy will allow for reserve levels to be replenished through 2020. Starting in
2021, tax increases will be reduced to inflationary levels.
The details of the budget are found on the following attachments:
• Attachment I
o Schedule A—Ratios
o Schedule B—Operating Budget
o Schedule C—Tax Rates
• Attachment II—Ten Year Business Plan
• Attachment Ill—Ten Year Capital Plan (revised)
• Attachment IV—Ten Year Balance Sheet& Reserves
• Attachment V—Grants
• Attachment VI—Departmental Details
Corrections to the Capital Budget report are elimination of Willeys Bridge investment in
2016 (2015 investment only), addition of Bridge St. signal replacement in 2015, and the
addition of Elgin Manor building boiler replacement in 2016-18.These changes result in
a reduction in spending, allowing for a deposit of an additional $448,000 into the Capital
Reserve. The Capital Reserve is available for unforeseen capital expenditures at
Council's discretion
CONCLUSION:
The attached budget with a$1,810,000 increase in levy is resulting in a near break-
even budget with expenses exceeding revenue by only$0.2 million with a municipal
position of$189 million. Subsequently the municipal position will rise to$210 million
by 2024 representing a 1% increase per annum. Although this rate of increase is below
inflation, it is expected that efficiencies from new construction technologies (such as
micro-surfacing)will allow the County's future municipal position to be lower in real
terms without undermining the condition of its assets.
The$30 million investment in Terrace Lodge will necessitate the County taking on$24
million of debt that will be repaid over 25 years resulting in $1.5 million in annual
payments with the initial interest component being $1.0 million.
01'I JO I L 2 Ld la2png S i o a.'icTunoj uif30
RECOMMENDATIONS:
THAT the 2015 proposed budget, which includes the operating budget, the capital
budget and grants, be approved; and,
THAT the necessary by-law be prepared.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
REt \ ED
Elgin y FEB 1 72015
Office of the Warden
MUNICIPALITY BAYHAM
February 12, 2015
Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs
11th Floor, 77 Grenville Street
Toronto, ON M7A 1 B3
Hon. Glen Murray, Minister of the Environment and Climate Change
11th Floor, Ferguson Block, 77 Wellesley Street West
Toronto, ON M7A 2T5
Hon. Bill Mauro, Minister of Natural Resources and Forestry Whitney Block
Suite 6630, 6th Floor, Whitney Block, 99 Wellesley Street West
Toronto, ON M7A 1W3
Hon. Michael Coteau, Minister of Tourism, Culture and Sport
9th Floor, Hearst Block, 900 Bay Street
Toronto, ON M7A 2E1
Hon. Steven Del Duca, Minister of Transportation
3rd Floor, Ferguson Block, 77 Wellesley Street West
Toronto, ON M7A 1Z8
Dear Honourable Ministers,
Our provincial green spaces are under attack. Our provincial lakes, streams, rivers and
irrigation canals are under attack. Our provincial road corridors and road shoulders are under
attack. Our privately owned farm land is under attack. Our beaches, shorelines and fish
habitats are under attack.
All of the above are under attack from Phragmites australis, the most invasive species in North
America. Phragmites australis, an invasive species of plant called common reed, grows rapidly
into dense stands of tall plants that pose an extreme threat to Great Lakes coastal wetlands.
Early treatment is the key to controlling and eradicating Phragmites.
Why is invasive Phragmites such a threat? The invasive form can out-compete native wetland
plants for resources, quickly dominating wetlands. It displaces native vegetation and reduces
the quality of the habitat, altering nutrients in the soil and water, decreasing the diversity of
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,ON N5R 5V1
Phone:513631-1460
www.elginoounty.ca
Progressive by Nattrra
Elgin County re provincial green spaces Page 72 of 140
Honourable Ministers -2- February 12, 2015
animals and plants that normally live there, increasing air temperatures, drying wetland soils
and trapping sediments. Mature stands of Phragmites often reach 5 meters tall, interfering with
shoreline views, which can lower property values. When growing along road corridors this plant
interferes with visibility and eventually could impact roadway integrity.
Communities throughout Ontario are waging a battle against Phragmites in order to preserve
our wetlands, rivers and shores, but we need your help to be able to totally eradicate this
invasive reed. There is NO approved herbicide that can be used to kill Phragmites when it is
growing directly in, or in close proximity to, the water at the shores of our lakes, rivers, streams
and irrigation canals. It is at these shorelines that the severest damage is occurring. The sad
part is that safe, over the water herbicides are commercially available—but not to Canadians.
There are a number of safe products that are available to our American neighbours, approved
through the Environmental Protection Agency. Why are these products not available to
Canadians?
It is with the Canadian approval process that we need your help:
1. Your Ministries are requested to immediately petition The Pest Management Regulatory
Agency to permit the use of United States EPA documented research used for product
certification. This documentation may then be used by Canadian subsidiary companies
wishing to seek approval for certification and subsequent use of an identical product already
approved for use in the United States of America by the Environmental Protection Agency.
Why should the Canadian subsidiary petitioning company be subjected to high costs to
duplicate the already accepted certification research?
2. Your Ministries are requested to act upon this request in an expeditious fashion in order to
prevent further damage and financial loss directly attributed to Phragmites australis.
There are several very effective sprays that can be used when not hampered by proximity to
water. Each of your Ministries should be advocating their use and funding eradication
programs to assist local agencies, community groups, city councils, cottage associations and
the farm community to battle this devastating invasive species. Phragmites australis must be
defeated and eradicated now before irreparable damage to our economy is irreversible.
Thank you very much for your attention and consideration of our request.
Yours truly,
Paul Ens,
Elgin County Warden
cc Jeff Yurek, MPP—Elgin-Middlesex-London
Joe Preston, MP—Elgin-Middlesex-London
Wendell Graves—City of St.Thomas
Lower-tier Municipalities
David Collins
Elgin County re provincial green spaces Page 73 of 140
Ministry of.Agriculture, Ministere de('Agriculture,
Food and Rural Affairs de('Alimentation et 4ir 321
des Affaires rurales
Office of the Minister Bureau du ministre
77 Grenville Street, 11th Floor 77,rue Grenville, 11°etage Ontario
Toronto, Ontario M7A 1B3 Toronto(Ontario)M7A 1B3
Tel: (416)326-3074 Tel. : (416)326-3074
Fax: (416)326-3083 Telec. :(416)326-3083
February 6, 2015 E C E I V E
His WorshipPaul Ens RECEIVED
Mayor FEB 2 0 2015
Municipality of Bayham
9344 Plank Road MUNICIPALITY OF BAYHAM
PO Box 160
Straffordville, Ontario
NOJ 1YO
Dear Mayor Ens:
I am pleased to share news with you regarding the 2015 Premier's Award for Agri-Food
Innovation Excellence program and to encourage you to share this information in your
municipality.
The Premier's Award for Agri-Food Innovation Excellence program was created to
recognize and foster the spirit of innovation that thrives in Ontario's agricultural sector. It
encourages the development of rural communities, farms, agri-food processors and agri-
food organizations by adding value to existing products, creating jobs and driving
economic growth.
Each year the program recognizes up to 45 award winning innovations across the province
valued'at$5,000 each. In addition, there is a Premier's Award valued at$75,000, a
Minister's Award valued at$50,000, and three Leaders in Innovation awards valued at
$25,000 each.All award recipients receive a plaque, a gate sign and use of the Premier's
Award program wordmark.
Primary producers, processors or agri-food organizations are invited to submit applications
between February 6, 2015 and April 10, 2015. Details on eligibility, innovation categories,
assessment criteria, the application and selection processes can be found in the enclosed
2015 Program Guidebook and Application Form or at www.ontario.ca/agrifoodinnovation.
I ask that you encourage outstanding agriculture and agri-food innovators to submit an
application by the deadline of 5:00 p.m. on April 10, 2015. Should you require additional
information please contact the Agricultural Information Contact Centre at 1-877-424-1300
or www.ag.info.omafra@ontario.ca.
.../2
Ministry Headquarters:1 Stone Road West,Guelph,Ontario N1G 4Y2 Good Things Grow in Ontario
Bureau principal du ministers:1 Stone Road West,Guelph(Ontario)N1G 4Y2 A bonne terre,bons produits
Foodlond
ONTARIO
Ministry of Agriculture,Food and Rural Affairs re 2015 Prem... Page 74 of 140
-2 -
I have also enclosed a copy of a brochure that highlights the recipients of the 2014
program for the Premier's Award for Agri-Food Innovation Excellence.
I look forward to learning about agri-food innovations in your municipality.
Sincerely,
ifev,>
9
Jeff Leal
Minister of Agriculture, Food and Rural Affairs
Enclosure
Ministry of Agriculture,Food and Rural Affairs re 2015 Prem... Page 75 of 140
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February 27,2015
riThe Corporation of the Municipality of Bayham E C E E
PO Box 160
StraffordvilIe,ON NOJ 1Y0 FEB . 7 2015
Dear Friends, MONgcgppj I OF gpp�
1--o'pe's storlJi
It now seems hard to believe that 7 years ago I had never heard of Childcan.Hard to believe because Childcan is now such a
huge part of our lives.
When Hope was 3,we were given the diagnosis that she had an Optic Nerve Glioma. I don't think anyone is ever prepared to
hear that their child has a tumour. She was initially given chemotherapy in an effort to save any eyesight that we could.
Unfortunately that didn't work for her,and surgery was needed. We were just celebrating her 5 years post surgery,when we
heard that the tumour had grown again. So another surgery was done last March to remove the tumour.
The first thing that I remember about Childcan was getting a parking pass. I still remember the feeling of relief. Every night
before we would go to the hospital,I would mentally make a list and prepare for the next day. Bags were packed with things to
do,both for the car and for the waiting around the hospital. Snacks were packed. Did we fill the car up with gas? Are there
water bottles? Do I have cash for parking and Tim Hortons? When we received the parking pass...one of the items on my list
was removed,it was such a relief.
We also received a quilt;it was such a wonderful gift. 7 years later Hope still uses it,even in the summer. She has used it both
in the hospital and at home. It is definitely her favourite,but it still looks like new. It is such a comfort to her both when she is
feeling good and especially when she is not feeling well.
1 One of the most important parts of Childcan for me is exactly that,
it is a sense of community. Childcan brings together families who
are walking similar journeys as their children fight cancer. We are
• all at different stages of the journey so we can listen,talk and most
t% kimportantly encourage each other,
0 `�I There are two very important dates for Childcan families,the
Canada's Wonderland trip,and the Christmas Party. When you are
• #p+', ,' "' in treatment it is so nice to have a fun family day to look forward
• ''+, . I f to. For those of us at different stages,it is a great place to
"' s', I reconnect. I look forward to seeing other kids who we don't
" i
' w always see on clinic days. The kids get to see each other,and we
parents get to catch up,see how the other families are doing.
r40» . : '• .+M ...'.40. . r w
"Childcan helps,it',;tun I with all the other 4ic r. ii makes Please Turn Over—page 1 of 2 SNM
me feel better. ieca'.Cp 1 'Ike I'm rot he only t rye "-Hope
Childcan re Newsletter and donation request Page 76 of 140
This past March,when Hope had her 2nd brain surgery,Childcan
again came in and helped. It was so great to receive the meal
vouchers. If you have ever eaten at the hospital...you totally
understand why they are so important. We used the vouchers as
.t incentive to keep Hope moving and motivated. Once she was
•
- allowed,we would walk to Tim Hortons,or the other food venues
'! r. and she could pick what she wanted to eat. Being able to go down
- ' and pick out her favourite things,helped to get her out of the
f hospital and back home to her brothers and sisters where she
belongs.
t I I don't know if you noticed...our family loves Childcan. No one
{ wants to have a child diagnosed with cancer. But if you do,there is
no other support system for the entire family like Childcan. It is
like having an extended family of strangers waiting to help
you. And they do not stay strangers long. Instead,Childcan brings
_. strangers together to become your extended family,both in and out
of the hospital. As narrated he herruorx,Rebecca.
2014 was the busy one for Childcan. We surpassed our goals,and Hope's story will strengthen our commitment to do more
for our families,to further assist our families. Hope and her family will continue to be part of Childcan families;as will
other families,whether they are on-treatment,off-treatment,or bereaved.
Support then,support now,support tomorrow.
Please help us hel.p others.
As a result of your generous donations,Childcan was able to provide parking passes,meal vouchers,individual family
assistance,and additional support to families diagnosed at Children Hospital,London Health Sciences Centre,who reside
throughout Southwestern Ontario. Childcan does not receive funding from the government or United Way.We rely solely on
the generosity of donors,grants and annual Childcan and community events held to support our families. This spring,share
the warmth with our little heroes and the families that walk the journey beside them.
Our families.Their children.Your kindness. One goal,please donate.
Sincerely,
slam
Renee Simmons Shelly Nasution-Moffat
Please complete the donation form below,or you can donate online at our secure site www.childcan.com
Name:
Address:
Phone:
Email:
Enclosed is my ONE-TIME cheque,payable to CHILDCAN.
Please charge my donation to my: 'VIS,
Amount:
Account#:
Expiry date: CSC#:
Signature:
I would like to learn more about:O Monthly Giving 0 Planned Giving O Volunteering
Thank you!Childcan will always be there when families need us the most!
OChildcan,The Childhood Cancer Research Association Charitable Business Number 11885 1930 8110001
792 Commissioners Road West,London,ON N6K 1C2 Tel:519-685-3500 or 1-800-966-0631 Fax:519-685-3549
Childcan ........ 4„_--_-- :_�_�_�:,,_--_--
Childcan re Newsletter and donation request Page 77 of 140
MUSEUMS BAYHAM
Minutes of February 11,2015 Meeting
Bayham Municipal Office,Straffordville,Ontario
Present:Chair-Bev Hickey,Vice Chair-Chuck Buchanan,Matt Schafer,Ron Bradfield,Ray
Maddox,Kimberly Legg.
Regrets:Anna Schafer,Lynn Acre,Susan Start,Albert White
Absent:Council rep
1. CALL TO ORDER:Chairman called the meeting to order at 7:00 pm.
b) APPOINTMENT OF ACTING SECRETARY:Moved by Ron Bradfield,seconded by
Matt Schafer,that C.Buchanan be appointed Acting Secretary,in the absence of Lynn
Acre. Carried
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA:It was moved by R. Maddox and seconded by Matt Schafer,that
the agenda be approved as presented. Motion Carried.
4. MINUTES: It was moved by C. Buchanan and seconded by Matt Schafer
that the minutes of the January, 14, 2015 meeting be approved as amended
in Section 6, (f)that Valerie Donnell had made other arrangements for the
articles which she had offered to donate to the closed Edison Museum.
Motion Carried.
5. CORRESPONDENCE: E-mails containing an invitation to a Winter
Family Fun Day at Backus Page Museum, on Feb. 15. 2015, and to a
Waterloo Historical Symposium to be held at Waterloo Regional Museum
on March 28, 2015, for any members who may be interested.
6.LONDON BOAT SHOW: Move in will take place on Thursday afternoon,
Feb. 19,2015 and Bev Hickey,Ron Bradfield, Matt Schafer, and
Chuck Buchanan will handle. The schedule for Booth attendants is as
follows:
Friday, Feb. 20,-Ron&Bonnie Bradfield.
Saturday, Feb. 21,-Kimberly Legg,Bev Hickey.
Sunday, Feb. 22,-Dorothy& Chuck Buchanan.
Chuck Buchanan will contact the Boat Show Office to obtain show passes
for attendants
Museums Bayham draft minutes of meeting held February 11,20... Page 78 of 140
2.
7. MATTERS OUT OF THE MINUTES
a)Wheel House Update: The Port Burwell Historical Society has received
approval, in principal, subject to proper permits and adherence to building
codes, etc., to place the Ship's Wheelhouse,when ready, on the Marine Museum
lot.
b)Elgin Museum Partners: A planning meeting for 2015 activities at Elgin
County Museums, will be held on February 20, 2015, at 9:00 am, at the County
Building in St. Thomas. C. Buchanan and Bev Hickey will attend.
c) H.M.C.S. Star Tour of Marine Museum: On Tues. Feb. 17, 2015 a Naval
group of 25- 30, will tour the Port Burwell Marine Museum and Lighthouse, in the
morning,have lunch at The Lighthouse Restaurant, and tour the HMCS Ojibwa,in
the afternoon. C. Buchanan and B. Hickey will attend.
NEW BUSINESS:
a) Moved by Ron Bradfield, seconded by Matt Schafer, that we participate in
the Doors Open, Ontario for 2015, at the Port Burwell Marine Museum and
Lighthouse, and at the Edison Museum, if possible, and advise Brenda Gibbons,
accordingly, as she is the project coordinator in Bayham. Carried.
b)Edison Fest Committee Resolution: The County of Elgin is offering grant
funding for local special events and The Edison Fest Committee has passed and
is and asking that the Museums Bayham Board to recommend that Council
support the efforts of the Committee by passing the following resolution:
Moved by Ron Bradfield, seconded by Ray Maddox, that the Museums
Bayham Board supports the efforts of the Edison Fest Committee and
recommends that Council support the request from the Edison Fest Committee
for approval to submit a grant application for Edison Fest,to the County of
Elgin, by the Edison Committee. Carried.
c)Donation of Artefacts: Ron Bradfield has received a number of Naval
artefacts, from Valerie Donnell, which belonged to her father, a Naval Veteran.
Listing:
A picture of the H.M.C.S Fredericton, showing the crew.
A naval uniform from WW 2.
Naval training certificates.
A boxed compass,perhaps used in a lifeboat, dated in the early 1900's.
Museums Bayham draft minutes of meeting held February 11,20... Page 79 of 140
3.
Moved by Matt Schafer, seconded by Ray Maddox, to accept and have a
donation certificate signed, the above listed artefacts, for display at the Marine
Museum.
9. NEXT MEETING: Wednesday,March 11, 2015, at 7:00 pm Municipal office.
10.ADJOURNMENT: Moved by Matt Scafer,that the meeting be adjourned at
8:30 pm. Motion Carried.
Chairman Bev Hickey Acting Secretary Charles Buchanan
Museums Bayham draft minutes of meeting held February 11,20... Page 80 of 140
Att: Bayham Township office and Council members
Date: February 2, 2015
Subject: Sandytown Road Repair
After numerous discussions with many neighbours on Sandytown Road I strongly believe that
we need to address two issues with our township office. The comments I get from the
neighbours are: "We have talked to the township office and they won't do anything about it",
I'm not sure who they spoke to or how it was addressed,therefore I am putting it in writing to
ensure that it gets where it needs to go.
1. Sandytown Road is being used as a shortcut for all the transport trucks going from Plank
Rd.to Heritage Line. These trucks are severely damaging the pavement on the street. I
believe, along with all the neighbours,that this street should be designated as
residential with no trucks allowed to travel the street. Sandytown Road will have to be
repaired at the expense of Bayham township aka Bayham taxpayers,while the alternate
two roads which they should be using (Heritage Line and Plank road) are both County
roads and therefore would not have to be repaired by Bayham taxpayers.
2. Secondly, since Sandytown Road seems to be a shortcut for all traffic there should be
speed limit signs on both sides/ends of the street. We have a park and a school on the
street, I realize that it is home schooling, however the young children use the driveway
as their playground and are often skateboarding and biking up and down the driveway.
I hate to think what would happened if the children accidentally went on the street
when one of the vehicles going a minimum of 80 kms/hr comes flying by. Perhaps a
school zone sign should be placed close to this residence. It would be best to prevent
an accident rather than deal with one. Some suggestions being made by the neighbours
are speed bumps,or make the road a dead end blocking it off at the end of Sandytown
Road which accesses Plank Road. The residents here are truly tired of our otherwise
quiet street being used as a freeway. If I need to get a petition signed then I am more
than happy to do that we just want changes to the roar of the traffic going by.
The residents are open to suggestions but strongly feel that something needs to be
done about the high speed traffic and transport trucks using this street as a freeway.
Thanks for your time and consideration,
Helen McCreadie,8130 Sandytown Road,Straffordville, ON, (519) 866-5729
Helen McCreadie re Sandytown Road Repair Page 81 of 140
Legal&Legislative Services
Stephen M.A. Huycke
AuRo shuycke@auorarora 905-726-4771a
ke .ca
Town of Aurora
You re,ill,Good CoPtyiet , 100 John West Way, Box 1000
Aurora,ON L4G 6J1
February 24, 2015 DELIVERED BY E-MAIL
ALL ONTARIO MUNICIPALITIES
Re: Town of Aurora Council Resolution of February 10, 2015
Motion (e) Councillor Thompson; Re: Bill 52, the Protection of Public
Participation Act
Please be advised that this matter was considered by Council at its Council meeting held on
February 10, 2015 and in this regard Council adopted the following resolution:
WHEREAS the Provincial Government has recently introduced "Bill 52, Protection
of Public Participation Act, 2014"; and
WHEREAS Bill 52 seeks to amend the Courts of Justice Act, the Libel and Slander
Act and the Statutory Powers Procedure Act in order to protect expression on
matters of public interest; and
WHEREAS Bill 52 is commonly referred to as Anti-SLAPP legislation and is
intended to enact many of the recommendations put forward by the Anti-SLAPP
Advisory Panel of 2010; and
WHEREAS SLAPP litigation, an acronym for Strategic Lawsuits Against Public
Participation, is a tactic which is often viewed as a means to silence, intimidate
and deter people from participating in discussions on matters of public interest;
and
WHEREAS the Province has stated that the ability to freely participate in public
discussion about matters of public interest, without fear of retribution, is
fundamental to a fair and democratic society.
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora express
its support for Bill 52 which should help protect and encourage freedom of
expression on matters of the public interest and discourage the use of the courts
in ways that unduly limit that freedom; and
BE IT FURTHER RESOLVED THAT the Mayor be requested to write a letter and
forward this resolution to the Honourable Kathleen Wynne, Premier of Ontario,
Chris Ballard, MPP for Newmarket-Aurora, and to the Association of Municipalities
of Ontario(AMO); and
Town of Aurora re Bill 52,the Protection of Public Particip... Page 82 of 140
Re:Town of Aurora Council Resolution re Bill 52,the Protection of Public Participation Act
I o:All Ontario Municipalities
February 24, 2015
Paye 2 of 2
BE IT FURTHER RESOLVED THAT the Clerk be requested to circulate this
resolution to all other municipalities in Ontario to request endursement of this
resolution be sent directly to the Government of Ontario.
The above is for your consideration and any attention deemed necessary.
Yours sincerely,
Stephen A. R0cke
Town Cle
Ihe Corporation ot the I own ot Aurora
SR/lb
Town of Aurora re Bill 52,the Protection of Public Particip... Page 83 of 140
g,AY
REPORT
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TO: Mayor& Members of Council
FROM: Paul Shipway,Administrator
DATE: March 5, 2015
REPORT: CAO-14/15
SUBJECT: HAZARDOUS WASTE-LARGE ITEM DAY-FEE
BACKGROUND
On February 19, 2015 in response to Report CAO-10/15 re Hazardous Waste—Large Item Day
Council directed staff to hold a Hazardous Waste-Large Item Day and report back to Council on a
potential fee for the same.
DISCUSSION
Since 2011 the Hazardous Waste—Large Item Day has averaged 345 vehicles utilizing the event.
Of those 345 vehicles, 182 vehicles utilized the hazardous waste section of the event. Over that
same time the Municipality has averaged 167.95 metric tons of waste produced.
Note:
If 1 vehicle= 1 household
2013 households (MPAC—Bayham) = 2403
14% of households in Bayham utilize large item day(this assumes no duplicate users)
The cost of the event is approximately$30,000 annually with$16,000 being waste related and
$14,000 being hazardous waste related, or$86.95/vehicle with each vehicle producing an average
of 0.49 metric tons of waste($92.27/metric ton).
For comparison purposes staff ran calculations utilizing the Bagster service:
$230.00 pickup from house (includes all taxes) 3,300 (max weight) = 1.5 MT ($138.40)
Green Valley Recycling - 1200 Green Valley Road, London, Ontario, N6N 1E3
$25 Minimum Charge($94/Metric Ton) + 120 km round trip from Bayham
Further examples of private sector services include, but are not limited to, 1-800-Got Junk or
Putnam's Disposal in Aylmer. Additionally consideration can be given to donating items to charity
or Goodwill. Lastly within 15km of the Municipal Office ten (10) Ontario Tire Stewardship drop off
locations exist and within 25km of the Municipal Office two(2)Ontario Electronic Stewardship drop
off locations exist. Two local charity OES events are also planned for Straffordville in 2015. With
the exception of private non-recyclable waste item disposal, these free disposal options also
decrease the amount of material which is sent to the landfill in the Municipality's WDO reporting.
As noted the budget concerns pertaining to OPP costs and OMPF reductions have created a
potential budget increase which needs to be addressed. Further detail on the budget concern can
Report CAO-14/15 by Paul Shipway,Administrator re Hazardous... Page 84 of 140
be seen in Report CAO 16/15 re Operating Budget. Should Council still wish to proceed with the
event, staff would recommend a minimum fee of$20/vehicle, which will still create cash
management issues. Given that many of the items can be disposed of for free at appropriate
locations, or dealt with on an individual basis (the user stats show that this service is selectively
utilized by residents) it is an appropriate service for consideration of full cost recovery or allowing
the private sector to handle. Further, staff would not recommend holding the event only as a means
to deter persons littering in ditches. It is incumbent upon each person to have a social conscious
and not do what is illegal.
RECOMMENDATION
1. THAT Report CAO-14/15 re Hazardous Waste—Large Item Day- Fee be received for
information;
2. AND THAT the Council of the Corporation of the Municipality of Bayham provide staff
direction.
Respectfully Submitted by:
Paul Shipway
Administrator
Report CAO-14/15 by Paul Shipway,Administrator re Hazardous... Page 85 of 140
ir,ANH.44/
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TO: Mayor& Members of Council
FROM: Paul Shipway,Administrator
DATE: March 05, 2015
REPORT: CAO-15/15
SUBJECT: RICHMOND SHED
BACKGROUND
On February 19, 2015 Council passed the following resolution:
THAT Report CAO-11/15 re Richmond Shed be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
provide notice of the Shed disposal and surplus the same.
DISCUSSION
No additional submissions for the shed were made.
RECOMMENDATION
1. THAT Report CAO-15/15 re Richmond Shed be received for information;
2. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring
forward a by-law to enter into an agreement for disposal of the shed with Ms. Thiessen for
Council consideration.
Respectfully Submitted by:
Paul Shipway
Administrator
Report CAO-15/15 by Paul Shipway,Administrator re Richmond ... Page 86 of 140
VAY11444/
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TO: Mayor& Members of Council
FROM: Paul Shipway,Administrator
DATE: March 05, 2015
REPORT: CAO-16/15
SUBJECT: 2015-2016 OPERATING BUDGET-DRAFT
BACKGROUND:
Attached for Council review and direction is a 2015-2016 Operating Budget. The Operating Budget,
as presented, introduces the finalized capital budget which includes normalized projections. This
2015-2016 Draft Operating Budget is for Council consideration and deliberation and will require
additional modifications to attain a normalized levy over the next four years and into the future. The
Draft Operating Budget as presented shows a 12.16% notional value 2014 levy increase.
The presentation and consideration of a two(2)year Operating Budget allows Council to be aware
of, and proactive towards, future financial commitments and to be able to strategically financially
plan for the procurement, maintenance and/or offering of various services.
Note:
i. Unknown and variable 2016 Operating Budget numbers utilize the 2015 values. 2016
values are subject to change.
DISCUSSION
The financial environment in which Ontario Municipalities operate within is rapidly changing. Stable
Provincial funding that has been historically utilized to offset Municipal Operating Budgets has
significantly changed and been reduced. Further the Municipal sector anticipates additional
reductions in said transfers. The most significant of the aforementioned changes in the Provincial
Municipal financial relationship has been the phase-down of the Ontario Municipal Partnership
Fund. The reduction in funding from 2014 to 2015 is$113,559,with additional reductions coming
annually thereafter.
When the OMPF reductions are coupled with the new Provincial OPP Billing model, which is an
increase of$114,449 over 2014 costs, the two changes in funding and billing represent a$228,008
notional dollar increase over 2014 or a 7.6% levy increase. The combined OPP and OMPF
increase is further subject to escalating energy and insurance costs, along with levies from other
organizations which the Municipality has no control over.
Like the Capital Budget, staff have fully incorporated all expenses into the Operating Budget and
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 87 of 140
have stopped the historic tagging practice and posting of unbudgeted liabilities. Additionally, staff
have placed rolling four year average revenue projections, to ensure the same are not overstated.
Looking towards 2015 and beyond, staff would respectfully note the following pressure points which
Council may consider during budget deliberations, and will be critical in the future Budgets of the
Municipality:
i. The current Canadian Dollar value has caused the Municipality to experience significant
spikes in product procurement values.
ii. Capital requirements and how the same will be funded.
a. Storm Sewers are a significant concern until such time(2015)as the Storm Sewers
Needs Study is completed.
b. Municipal Facilities.
iii. Project Ojibwa and any financial responsibilities of the Municipality.
From staff perspective, the greatest concern moving forward is twofold, and as a result of the
continued OMPF reductions. The Municipality has historically utilized significant funds to offset the
levy from the OMPF reserve. Due to the recent OMPF reductions, the Municipality has not been
able to refund the OMPF reserve, and with further OMPF reductions in 2016 and beyond, without
the direction of Council, said reserve will not be replenished and the combined OMPF reductions
and inability to offset with reserves will be tangible. For example, in the 2015 Draft Operating
Budget staff have utilized $140,000 of OMPF reserve which leaves only$120,000 in the OMPF
reserve. Addressing and communicating this fact will be critical moving forward.
For Council information staff present a chart which indicates the various historical Municipal
Levies and the notional value increases year over year. The chart demonstrates the
changes in Provincial funding.
2011 2012 2013 2014 2015
LEVY $3,029,604.00 $3,089,307.00 $3,156,307.00 $3,295,521.00 $3,696,290.00
Dollar Increase $59,703.00 $67,000.00 $139,214.00 $400,769.00
Previous Year
Increase(Notional
Value) 1.97 2.17 4.41 12.16
At the first scheduled Operating Budget meeting, staff will present a proposed restructuring
of the current Municipal reserves.
RECOMMENDATION
1. THAT Report CAO-16/15 re 2015-2016 Operating Budget-Draft be received for information;
2. AND THAT Council direct staff to schedule budget meetings.
Respectfully Submitted by:
Paul Shipway
Administrator
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 88 of 140
Municipality of Bayham I I
2014-2015
Budget Summary 2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budeet Budget Budget Budget
Revenues
General Taxation 3,121,468 3,113,710 3,225,715 3,323,785 3,156,307 3,295,521 - -
Other Revenues 1,263,316 1,431,141 1,431,437 1,250,951 1,333,838 1,269,900 1,222,100 1,129,600
General Govemment 50,789 51,485 53,736 64,990 52,000 61,200 55,750 55,750
Council - - 9,213 22,500 22,500 22,500 - -
Fire Services 5,283 30,258 18,940 68,460 12,500 60,500 13,000 13,000
Police Services 50,865 34,312 33,984 127,168 85,000 85,000 110,000 70,000
Conservation Authority - - -I -I - - - -
OtherprotectiveServices 68,437 84,094 75,592 73,165 75,500 76,500 66,500 66,500
Bylaw Enforcement Services 26,476 26,363 27,788 22,715 27,400 27,200 25,000 25,000
Roads 454,364 437,508 490,292 522,448 466,600 521,600 442,678 442,678
Winter Control 12,640 11,128 11,655 11,655 12,000 12,000 12,000 12,000
Street Lights - - - - - - -
Water 566,438 590,795 536,994 543,754 559,275 568,143 794,709 560,975
Richmond Water 62,200 49,248 49,056 48,480 52,948 48,336 50,753 53,290
Waste Disposal 47,552 90,838 138,988 103,742 63,000 61,500 93,190 93,190
Waste Water 865,932 753,094 741,989 771,294 736,171 730,862 782,287 815,977
Health Services 4,629 4,628 - - - - - -
Cemeteries - - 762 3,765 - - - -
General Assistance - - 1,150 - 1,400 1,200 - -
Parks 8 Recreation 1,665 356 - 2,861 600 - 2,500 2,600
Straffordville Community Centre 17,959 15,359 12,515 16,639 14,000 23,400 - -
ViennaCommunityCentre 13,523 6,079 6,172 13,788 12,000 12,000 7,000 7,000
Eden Community Centre - - - - - - - -
Libraries 61,835 63,525 64,288 65,123 64,800 65,000 66,000 66,500
Museums 27,046 25,817 39,376 30,531 25,400 26,400 31,800 32,800
Planning,Development&Tourism 16,469 17,717 33,631 29,056 27,000 28,000 27,000 27,000
Business&Commerce 600 - - 640 - - -
Tourism&Marketing 7,403 10,687 15,510 19,086 9,600 16,200 5,500 5,500
Environmental Services 15,638 10,202 13,035 9,761 10,000 11,500 12,838 12,838
Capital 2,111,177 2,249,113 1,249,326 1,214,683 1,568,290 1,578,700 2,599,587 227,452
8,873,106 9,108,058 8,281,144 8,360,400 8,388,769 8,603,162 6,420,192 3,719,650
Expenditures
General Taxation 256 - - - 7,109 - - 5,000 5,000
Other Revenues - 5,880 - - - - -
General Government 613,074 615,873 653,508 789,457 633,797 658,291 885,220 817,633
Council 89,886 76,786 76,869 87,026 91,369 99,369 75,198 75,938
Fire Services 345,462 383,814 407,692 497,186 366,554 486,814 510,783 514,991
Police Services 699,734 743,585 725,206 777,523 782,973 805,212 925,985 925,985
Conservation Authority 44,347 45,689 46,742 53,943 46,742 53,943 58,802 64,682
Other Protective Services 85,968 89,933 88,593 82,130 93,628 96,510 87,860 90,841
Bylaw Enforcement Services 45,711 52,571 51,740 40,615 70,727 69,985 38,748 39,517
Roads 1,434,377 1,293,214 1,555,607 1,456,044 1,384,193 1,445,384 1,446,906 1,472,896
Winter Control 126,066 84,918 119,793 137,343 114,724 116,937 107,000 107,600
Street Lights 64,848 58,982 70,492 77,132 70,000 70,000 54,000 35,000
Water 566,438 590,795 536,994 543,754 559,275 568,143 794,709 560,975
Municipality of Bayham
2014-2015
Budget Summary 2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Expenditures(Continued)
Richmond Water 62,200 49,248 49,056 48,480 52,948 48,336 50,753 53,290
Waste Water 865,932 753,094 741,989 771,294 736,171 730,862 782,287 815,977
Waste Disposal 468,569 514,981 521,805 516,410 473,024 477,016 493,368 509,224
Health Services 9,858 9,733 4,376 - 4,500 - - -
Cemeteries 12,054 8,279 10,400 11,277 11,000 11,000 14,000 14,500
General Assistance 6,805 13,934 15,459 10,141 15,100 11,500 10,000 10,000
Parks 8 Recreation 55,964 68,060 52,492 66,494 61,174 54,169 54,439 55,102
Straffordville Community Centre 64,897 59,776 66,670 68,073 68,929 79,767 27,363 27,606
Vienna Community Centre 40,678 43,008 48,926 45,994 50,447 55,169 55,763 56,506
Eden Community Centre 5,770 4,871 4,419 8,062 4,460 4,621 5,225 5,336
Libraries 48,929 63,525 64,288 65,123 64,800 65,000 66,000 66,500
Museums 68,705 60,640 67,174 64,061 66,000 68,203 78,608 77,124
Planning,Development&Tourism 96,118 102,260 108,969 102,257 106,804 107,980 90,947 93,409
Business&Commerce 4,389 3,857 - - 4,460 - -
Tourism&Marketing 47,954 56,777 47,481 46,983 53,336 63,263 52,500 52,500
Environmental Services 29,678 24,472 25,124 23,147 22,344 22,626 23,580 24,438
Capital 2,873,642 3,222,416 2,128,407 1,955,307 2,369,290 2,403,700 3,563,438 1,183,166
8,880,320 9,102,985 8,290,270 8,338,147 8,378,769 8,673,800 10,358,482 7,755,737
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Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 89 of 140
Municipality of Bavham
2014-2015
Summary
Net(Revenue)/Expenditure
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budaet Budaet Budaet Budget
General Taxation - 3,121,212 - 3,113,710 - 3,225,715 - 3,330,894 -3,156,307 - 3,295,521 5,000 5,000
Other Revenues - 1,263,316 - 1,425,261 - 1,431,437 - 1,250,951 -1,333,838 - 1,269,900 - 1,222,100 - 1,129,600
General Government 562,285 564,388 599,772 724,467 581,797 597,091 829,470 761,883
Council 89,886 76,786 67,656 64,526 68,869 76,869 75,198 75,938
Fire Services 340,178 353,557 388,752 428,726 354,054 426,314 497,783 501,991
Police Services 648,869 709,273 691,222 650,355 697,973 720,212 815,985 855,985
Conservation Authority 44,347 45,689 46,742 53,943 46,742 53,943 58,802 64,682
Other Protective Services 17,531 5,839 13,001 8,966 18,128 20,010 21,360 24,341
Bylaw Enforcement Services 19,235 26,208 23,952 17,900 43,327 42,785 13,748 14,517
Roads 980,012 855,706 1,065,315 933,596 917,593 923,784 1,004,228 1,030,218
Winter Control 113,426 73,791 108,138 125,688 102,724 104,937 95,000 95,600
Street Lights 64,848 58,982 70,492 77,132 70,000 70,000 54,000 35,000
Water - - - - - - 0
Richmond Water - - - - - -
Waste Water - - - - - - - -
Waste Disposal 421,017 424,143 382,816 412,668 410,024 415,516 400,178 416,034
Health Services 5,230 5,105 4,376 - 4,500 - - -
Cemeteries 12,054 8,279 9,638 7,512 11,000 11,000 14,000 14,500
General Assistance 6,805 13,934 14,309 10,141 13,700 10,300 10,000 10,000
Parks&Recreation 54,299 67,704 52,492 63,634 60,574 54,169 51,939 52,502
Strattordville Community Centre 46,938 44,418 54,155 51,434 54,929 56,367 27,363 27,606
Vienna Community Centre 27,155 36,929 42,754 32,206 38,447 43,169 48,763 49,506
Eden Community Centre 5,770 4,871 4,419 8,062 4,460 4,621 5,225 5,336
Libraries - 12,907 - - - - - 0 0
Museums 41,659 34,822 27,798 33,530 40,600 41,803 46,808 44,324
Planning,Development&Tourism 79,649 84,543 75,338 73,201 79,804 79,980 63,947 66,409
Business&Commerce 4,389 3,257 - - 3,820 - -
Tourism&Marketing 40,551 46,090 31,971 27,897 43,736 47,063 47,000 47,000
Environmental Services 14,040 14,271 12,089 13,386 12,344 11,126 10,742 11,600
Capital 762,465 973,302 879,081 740,623 801,000 825,000 721,851 955,714
In Year Deficit(Surplus) - - 9,125.87 - 22,253.15 - 70,638 3,696,290 4,036,086
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Municipality of Bayham _
2015-2016
Other Revenues
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
0520-4110 Grants&Subsidies 1,063,400.00 1,099,600.00 1,072,200.00 1,010,600.00 1,072,200 1,016,900 917,100 904,100
0520-4120 Sundry Revenue 3,175.60 37,193.40 103,719.70 - 2,511.62 2,000 2,000 2,000 2,000
0520.4130 Interest on Taxes-Current 42,931.20 40,553.92 45,374.20 44,866.06 41,000 41,000 43,000 43,000
0520-4140 Interest on Taxes-Prior 63,246.98 64,145.54 64,473.51 63,924.19 55,000 65,000 64,000 64,000
0520-4150 Investment income 59,982.04 56,676.87 60,669.74 49,072.02 70,000 60,000 45,000 50,000
0520-4180 Opening Surplus(Deficit) - 132,971.40 - - -
0520-4190 Transfer from ompf res 30,580.20 - 85,000.00 85,000.00 85,000 85,000 140,000 55,000
Railway Corridor - - - 8,638 - 11,000 11,500
1,263,316.02 1,431,141.13 1,431,437.15 1,250,950.65 1,333,838 1,269,900 1,222,100 1,129,600
Expenditures
0520-5370 Sundry - 5,879.94 - - - - - -
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Municipality of Bayham _
2015-2016
General Government
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
1010-4120 Tax Certificates 5,070.00 7,040.00 6,830.00 7,830.00 6,000 6,000 10,000 10,000
1010-4130 Fees&Service Charges 41,055.37 40,819.57 42,675.74 40,695.05 42,000 44,000 42,000 42,000
1010-4140 Lottery Licences 3,838.52 2,875.50 2,730.35 3,016.35 3,000 3,000 3,000 3,000
1010-4145 Manages 825.00 750.00 1,500.00 500.00 1,000 1,000 750 750
1010-4190 Contribution from Reserves - - - 12,948.44 - 7,200
50,788.89 51,485.07 53,736.09 64,989.84 52,000 61,200 55,750 55,750
1
Expenditures
1010-5100 Salaries&Wages 337,662.89 362,282.80 I 371,903.16 400,216.13 367,808 373,331 466,694 406,735
1010-5110 Statutory Benefits 25,788.82 34,720.22 1 33,042.46 42,897.62 34,351 35,085 46,000 40,700
1010-5120 Non-Statutory Benefits 54,180.69 63,383.841 61,192.14 70,296.29 65,763 67,088 74,000 79,920
1010-5140 Payroll Service Charge 4,023.99 3,917.59 1 4,241.29 4,317.37 3,800 4,000 4,000 4,000
1010-5145 Bank charges 1,647.22 1,564.60 1 1,807.51 1,686.03 1,600 1,600 1,600 1,600
1010-5160 Internet Charges 935.29 1,163.631 1,063.51 2,453.86 1,100 1,100 6,500 6,500
1010-5170 Supplies 7,801.47 8,325.48_ 9,287.24 9,247.80 9,000 9,000 9,000 9,000
1010-5180 Computer Software&Support 17,251.97 17,307.92 17,075.33 25,806.50 17,300 20,300 50,000 40,000
1010-5185 IT&GIS personnel 19,909.82 17,156.43 25,658.99 24,344.83 19,500 24,000 24,000 24,000
1010-5210 Utilities 7,587.37 6,993.71 7,305.50 8,397.81 7,300 7,300 7,600 7,900
1010-5220 Subscriptions&Publications 857.05 917.41 708.02 1,282.20 1,100 1,100 1,500 1,500
1010-5240 Advertising 1,957.01 776.74 589.65 10,124.01 1,000 1,000 2,000 2,000
1010-5250 Association&Membership Fee: 2,153.44 4,213.43 3,117.95 3,761.07 3,200 3,200 4,300 4,300
1010-5260 Auditing Fees 31,401.60 9,649.60 I 9,551.39 19,072.37 9,000 9,000 17,000 17,000
1010-5270 Building Maintenance 5,862.79 5,921.50 6,299.72 6,606.70 6,000 6,000 7,000 7,000
1010-5280 Equipment Maintenance 17,551.13 14,254.36 12,189.92 11,762.64 13,500 13,500 13,500 13,500
1010-5290 Grounds Maintenance 1,859.04 848.22 818.78 700.20 1,900 1,900 2,000 2,000
1010-5300 Insurance 17,357.13 15,426.88 16,761.92 18,388.25 16,775 18,137 19,026 19,978
1010-5305 Insurance Deductibles 10,744.00 6,605.97 12,670.11 25,292.24 10,000 10,000 30,000 30,000
1010-5310 Legal Fees 5,043.86 4,649.24 I 6,659.23 33,850.27 3,500 3,500 12,000 12,000
1010-5320 Postage&Courier 13,768.13 11,622.62 I 12,713.89 18,770.93 12,300 16,700 16,000 16,000
1010-5330 Training&Education 3,645.25_ 2,078.88 2,167.30 4,757.30 3,000 3,000 4,000 4,500
1010-5340 Conferences&Seminars 2,407.50 1,077.22 2,969.37 2,417.74 3,500 3,500 3,500 3,500
1010-5350 Travel 4,362.53 3,715.80 4,336.40 4,295.91 4,100 4,100 5,000 5,000
1010-5355 Marriage Officiant expenses 250.00 380.59 625.00 375.00 850 850 1,000 1,000
1010-5360 Telephone 10,328.71 9,732.76 8,115.29 8,168.60 9,800 9,800 10,000 10,000
1010-5370 Sundry 6,231.74 3,435.26 2,154.95 10,658.38 3,000 3,000 3,000 3,000
1010-5450 Service contracts 503.71 3,750.00 4,355.90 19,508.58 3,750 7,200 0 0
•
1010-5490 Gurantorship 45000 45000
1010-5500 Amortization 14,126
613,074.15 615,872.70 653,507.79 789,456.63 633,797 658,291 885,220 817,633
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Municipality of Bayham
2015-2016
Council
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
1020-4130 Sundry - - 1,012.85 - -
1020-4190 Election Reserve - - 8,200.00 22,500.00 22,500 22,500
- -
9,212.85 22,500.00 22,500 22,500 - -
Expenditures
1020-5100 Salaries&Wages 56,601.74 55,440.69 54,061.93 56,809.77 58,149 58,149 58,847 59,553
1020-5110 Statutory Benefits 2,483.19 2,792.44 2,608.29 2,431.55 2,768 2,768 2,801 2,835
1020-5250 Associatio&Membership 1,950.61 2,924.88 2,105.04 2,412.96 3,026 3,026 3,050 3,050
1020-5260 Prof!ServlCouncil Directed 13,535.68 1,939.03 - - -
1020-5340 Conferences&Seminars 6,949.40 6,432.25 5,403.80 4,438.51 6,926 6,926 7,000 7,000
1020-5350 Travel 1,195.65 1,142.10 949.50 1,207.56 1,750 1,750 1,750 1,750
1020-5370 Sundry 3,669.50 1,115.03 2,184.87 161.24 1,750 1,750 1,750 1,750
1020-5410 Election Expense 3,500.00 5,000.00 9,555.76 19,564.06 17,000 25,000 0 0
89,885.77 76,786.42 76,869.19 87,025.65 91,369 99,369 75,198 75,938
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Municipality of Bayham
2015-2016
Fire Department
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
2010-4130 Fees&Service Charges 4,350.00 30,257.82 18,740.15 13,460.00 12,000 10,000 13,000 13,000
2010-4180 Donations 933.33 - 200.00 5,000.00 500 500
2010-4190 Contributions from Reserves - - - 50,000.00 - 50,000 0 0
5,283.33 30,257.82 18,940.15 68,460.00 12,500 60,500 13,000 13,000
Expenditures
Fire Chief/Emergency Mgmt Office
2010-5100 Salaries&Wages 74,188.74 86,049.86 66,467.13 77,393.42 68,350 68,181 94,262 95,969
2010-5102 FireFighters Remuneration 94,068.98 103,659.55 110,941.50 113,317.65 94,000 94,000 120,000 120,000
2010-5103 FireFighters Remuneration Specialty 3,298.39 - - - -
2010-5104 FireFighters Remuneration Auxiliary 6,601.72 2,000.00 4,000.00 4,000 - 4,000 3,000
2010-5110 Statutory Benefits 14,892.60 15,306.85 17,137.01 21,594.91 14,139 14,357 22,000 24,000
2010-5120 Non-Statutory Benefits 11,274.33 16,493.30 14,911.19 14,727.09 15,255 16,565 15,905 17,178
2010-5365 Telephone-Fire Chief 2,362.72 1,398.82 1,180.43 611.54 1,500 1,500 500 500
2010-5130 Uniforms - 3,068.01 3,060.67 1,418.92 2,500 1,500 3,000 3,000
2010-5320 Postage&Courier 586.70 354.93 272.97 365.34 500 500 500 500
Emergency Planning
2010-5105 Emergency Planning-Wages 81.38 4,892.92 209.60 - 4,000 4,066 0 0
2010-5335 Emergency Planning-Training - - - 100.00 - - 0 0
2010-5150 EOC Supplies - 215.14 499.41 - 500 500 500 500
2010-5425 Public Awareness/Education 152.65 - - - - - 0 0
Fire
2010-5170 Office Supplies 885.84 736.87 551.90 393.66 1,000 1,000 600 600
2010-5160 Medical Response Supplies 5,616.08 3,877.06 3,489.43 1,803.06 2,500 2,500 2,500 2,500
2010-5165 Municipal Water Consumption - - - - - - 1,000 1,050
2010-5175 Equipment Purchase-Operating 4,166.44 11,903.41 8,745.78 14,797.66 7,500 13,500 13,500 13,500
2010-5180 Equipment Purchase-Protective 9,623.09 5,261.52 15,231.92 4,912.42 15,000 5,000 20,000 18,000
2010-5210 Utilities 12,774.49 17,786.77 30,511.37 25,023.13 15,000 20,000 20,800 21,600
2010-5240 Advertising 521.69 633.58 969.64 514.81 500 500 0 0
2010-5250 Association&Membership Fees 620.59 428.96 300.00 429.20 220 500 500 500
2010-5270 Building Maintenance 2,314.97 4,949.54 3,996.88 4,126.74 3,500 3,500 3,500 3,500
2010-5275 Cleaning Supplies 84.15 711.67 588.18 455.25 750 1,000 750 750
2010-5280 Equipment Maintenance 4,263.71 9,957.14 10,658.93 7,582.22 9,000 9,000 9,000 9,000
2010-5285 Communications Eq Maintenance 6,041.61 6,206.48 8,673.24 7,586.26 7,500 7,500 7,500 7,500
2010-5290 Grounds Maintenance 2,998.55 2,711.76 4,692.36 5,477.21 3,000 3,000 4,000 4,000
2010-5295 Vehicle Maintenance 10,651.49 8,806.86 9,409.47 14,396.82 9,000 12,500 10,000 10,000
2010-5300 Insurance 20,752.65 15,259.65 15,475.47 16,744.60 15,490 16,745 17,566 18,444
2010-5310 Legal - 442.14 80.39 36,629.75 500 50,500 0 0
2010-5325 Health&Safety - 403.76 - 1,347.30 250 500 500 500
2010-5330 Training&Education 21,756.67 24,965.22 27,193.65 19,714.23 25,000 26,000 26,000 26,000
2010-5340 Conferences&Seminars 2,286.51 2,279.36 3,416.31 1,417.04 4,000 3,000 3,000 3,000
2010-5350 Travel 2,059.24 685.41 1,252.39 1,465.23 1,000 1,000 1,000 1,000
2010-5360 Telephone-Stations 4,110.64 3,784.57 2,566.40 2,195.88 4,000 2,500 2,500 2,500
2010-5370 Sundry 1,427.74 2,270.17 3,040.89 998.38 1,500 1,500 1,000 1,000
2010-5420 Fire Prevention Expense 55.00 1,644.90 2,069.42 986.74 1,500 2,500 2,500 2,500
2010-5430 911 Dispatching 16,701.62 16,638.95 25,047.62 25,579.70 23,000 25,700 26,200 26,700
2010-5440 911 Other 3,100.50 3,080.43 3,123.45 3,190.43 3,100 3,200 3,200 3,200
2010-5450 Automatic Aid 3,858.13 1,852.03 4,436.27 2,906.08 5,000 5,000 5,000 5,000
2010-5460 Fire Pro Software 1,282.18 3,096.81 3,490.66 1,983.82 3,000 3,000 3,000 3,000
Longterm Debt Principal 41,330.96 41,331 42,815 44,353
Longterm Debt Interest 23,669.04 23,669 22,185 20,647
345,461.79 383,814.40 407,691.93 497,186.49 366,554 486,814 510,783 514,991
11
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 94 of 140
Municipality of Bayham
2015-2016
Police Services
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
2020-4120 POA 50,864.67 34,312.31 33,983.89 77,167.59 35,000 35,000 30,000 30,000
2020-4190 From Reserves - - - 50,000.00 50,000 50,000 80000 40000
50,864.67 34,312.31 33,983.89 127,167.59 85,000 85,000 110,000 70,000
Expenditures
2020-5210 utilities 65.69 1,290.40 1,304.42 787.51 1,200 1,200
2020-5270 Building Maintenance 381.60 91.58 91.58 - 100 100
2020-5290 Grounds Maintenance 446.57 152.64 152.64 152.64 200 200
2020-5300 Insurance 168.00 159.98 162.24 175.54 170 176
2020-5360 Telephone - - 50.88 - - -
2020-5450 Service Contract 696,865.15 739,105.76 721,131.06 771,987.78 776,647 799,536 913,985 913,985
2020-5470 Fees and Services 1,539.94 10000 10000
2020-5460 Police Services Board 1,807.13 2,784.76 2,312.77 2,879.20 4,656 4,000 2000 2000
699,734.14' 743,585.12' 725,205.59 777,522.61 782,973 805,212 925,985 925,985
12
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Municipality of Bayham
2015-2016
Conservation Authority
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
Expenditures
2030-5460 Conservation Authority 44,347.00 45,689.00 46,742.00 53,943.00 46,742.00 53,943.00 58,802.00 64,682.20
44,347.00 45,689.00 46,742.00 53,943.00 46,742.00 53,943.00 58,802.00 64,682.20
**2016 is an estimate based on 5 year average increase.
13
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 96 of 140
Municipality of Bayham
2015-2016
Building Services
2011 2012 I 2013 2014 2013 2014 2015 2016
Actuals Actuals I Actuals Actuals Budget Budget Budget Budget
Revenues
2040-4130 Building Permits 59,952.00 80,003.00 70,027.00 67,492.00 75,000 75,000 65,000 65,000
2040-4140 Septic System Permits 5,580.00 1,780.00 - - -
2040-4150 Sundry Revenues 2,905.43 2,310.70 5,565.25 5,672.50 500 1,500 1,500 1,500
68,437.43 84,093.70 75,592.25 73,164.50 75,500 76,500 66,500 66,500
Expenditures
20.40-5100 Salaries&Wages 58,630.38 63,117.59 60,194.76 55,562.75 62,272 63,201 57,502 59,227
2040-5110 Statutory Benefits 5,485.20 5,423.36 5,780.14 5,498.42 5,397 5,527 5,748 5,921
2040-5120 Non-Statutory Benefits 10,390.37 12,418.50 11,998.22 12,396.98 11,709 11,964 12,921 13,955
2040-5170 Supplies 38.48 193.98 37.13 157.35 500 500 500 500
2040-5175 Enforcement Costs 712.58 - - 500 500 0 0
2040-5220 Subscriptions and Publications 50.81 94.89 249.25_ 200 200 200 200
2040-5240 Advertising 94.03 42.73 - 169.53 100 100 0 0
2040-5510 Administrative Overhead 2,600.00 2,600.00 2,800.00 2,800.00 2,800 2,800 2,800 2,800
2040-5250 Association&Membership Fees 992.25 765.33_ 801.55 642.75 825 825 950 950
2040-5295 Vehicle Maintenance 2,038.64 1,094.20 1,173.45 675.06 1,500 1,500 1,500 1,500
2040-5300 Insurance 902.00 858.92 871.07 942.50 875 943 989 1,038
2040-5310 Legal Fees 1,261.36 160.78 1,704.71 - 2,000 2,000 0 0
2040-5330 Training&Education 508.12 724.79 662.80 216.51 1,500 3,000 1,500 1,500
2040-5340 Conferences&Seminars 898.56 1,306.93 1,256.15 1,643.18 1,500 1,500 1,500 1,500
2040-5350 Travel - - - 35.10 - -
2040-5360 Telephone 733.30 687.88 556.78 615.04 750 750 750 750
2040-5450 Contract Services 96.67 - - - 200 200 0 0
2040-5370 Sundry 535.56 443.27 507.44 774.90 1,000 1,000 1,000 1,000
85,968.31 89,933.15 88,593.45 82,130.07 93,628 96,510 87,860 90,841
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Municipality of Bayham _
2015-2016
Bylaw Enforcement
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
2050-4120 Dog Tag Sales 25,456.00 25,143.00 26,453.00 22,200.00 26,000 26,000 25,000 25,000
2050-4130 Administration fees 50.00 - - - 100 -
2050-4160 Fines/Court Awards - - 256.50 - 300 200
2050-4150 Recoverable Costs 970.00 1,220.00 1,078.00 515.00 1,000 1,000 0 0
26,476.00 26,363.00 27,787.50 22,715.00 27,400 27,200 25,000 25,000
Expenditures
2050-5100 Salaries&Wages 19,305.26 21,554.67 24,872.58 9,744.24 30,000 30,500 15,482 15,946
2050-5110 Statutory Benefits 1,552.74 2,844.81 1,573.07 910.61 2,798 2,861 1,404 1,446
2050-5120 Non-Statutory Benefits 3,653.65 3,630.51 3,508.19 2,466.57 5,404 5,532 2,664 2,877
2050-5170 Office Supplies 63.98 52.83 - 500 200 0 0
2050-5175 Enforcement Costs 2,016.82 208.90 313.11 6,089.76 2,000 6,000 2,000 2,000
2050-5240 Advertising 454.23 1,098.76 1,083.54 36.47 500 500 0 0
2050-5250 Association&Membership Fee - - - 500 - 110 110
2050-5295 Vehicle Maintenance 508.80 451.65 61.06 163.78 500 450 500 500
2050-5300 Insurance 902.00 858.92 871.07 942.50 875 942 989 1,038
2050-5310 Legal Fees 2,314.73 7,739.07 4,047.67 5,627.47 7,500 5,000, 0 0
2050-5320 Postage&Courier - - 300.19 250 100 0 0
2050-5330 Training&Education _ - - 1,221.12 1,000 1,000 1,200 1,200
2050-5350 Travel - - - 53.55 2,000 - 0 0
2050-5370 Sundry - 269.66 - 200 200 200 200
2050-5450 Service Contract 14,735.39 13,686.72 13,890.24 13,181.99 15,500 15,500 14,000 14,000
2050-5460 Computer and Software - - 1,032.86 1,000 1,000 0 0
2050-5475 Dog Tags-Supplies 203.15 174.90 186.07 176.58 200 200 200 200
45,710.75 52,571.40 51,739.65 40,614.64 70,727 69,985 38,748 39,517
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I
Municipality of Bayham
2015-2016
Roads Department
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
2510-4110 Grants&Subsidies 389,592.12 413,145.95 418,071.60 426,657.57 418,000 423,000 434,078 434,078
2510-4120 Sundry 22,522.30 21,961.87 31,260.71 3,550.13 6,200 6,200 6,200 6,200
2510-4140 Permit Fes 2,250.00 2,400.00 960.00 2,240.00 2,400 2,400 2,400 2,400
2510-4190 Transfer from County Reserve 40,000.00 - 40,000.00 90,000.00 40,000 90,000 - 0
454,364.42 437,507.82 490,292.31 522,447.70 466,600 521,600 442,678 442,678
Expenditures
2510-5100 Salaries&Wages 168,910.81 146,987.01 160,893.03 210,804.19 164,021 165,904 232,570 237,221
2510-5110 Statutory Benefits 44,781.97 47,276.01 49,461.89 53,980.53 51,242 52,698 55,060 56,161
2510-5120 Non-Statutory Benefits 93,371.04 102,008.69 100,648.59 107,429.95 99,678 100,410 108,443 117,118
2510-5130 Clothing Allowance 3,755.64 3,947.97 4,522.88 3,421.05 3,500 2,000 3,500 3,500
2510-5170 Materials 4,118.53 15,487.93 25,289.87 16,935.54 9,500 10,000 18,000 18,000
2510-5175 Tools 33.10 611.44 5,338.10 3,488.84 1,000 5,000 5,000 5,000
2510-5180 Fuel Clearing 132,479.67 118,059.65 147,618.50 139,226.90 113,736 113,736 125,000 125,000
2510-5185 Clearing-Other 25.00 327.71 33.08 - - - - -
Vehicle Repairs-Wages 22,006.02 19,916.10 33,223.08 30,470.74 18,519 19,038 15,000 15,300
Vehicle Repairs-Materials 102,866.50 65,689.71 154,851.11 102,778.70 102,441 107,441 90,000 90,000
2510-5210 Utilities 19,085.65 15,372.82 18,353.33 21,304.78 21,855 21,855 22,729 23,638
2510-5240 Advertising - 1,783.54 122.57 480.52 250 250 - -
2510-5250 Association fees 1,057.91 1,024.45 1,645.83 1,322.54 1,000 1,000 1,000 1,000
2510-5270 Building Maintenance 17,704.64 15,805.69 19,673.07 13,233.36 14,000 14,000 12,000 12,000
2510-5275 Equipment Maintenance 13,685.82 13,221.41 11,475.94 16,485.75 12,000 10,000 12,000 12,000
2510-5290 Drainage&Assessments 68,901.78 48,800.93 3,739.68 6,332.60 1,000 59,000 4,000 4,000
2510-5291 Drainage-Wages 2,771.49 1,575.16 2,841.90 3,781.97 - 5,440 3,000 3,060
2510-5300 Insurance 44,561.46 42,433.21 44,592.80 46,562.48 43,065 46,562 48,847 56,340
2510-5310 Legal Fees,Engineer - 656.94 5,240.45 14,595.91 500 5,500 10,000 10,000
2510-5330 Training&Education 8,315.18 6,131.19 19,115.08 2,018.57 20,000 10,000 10,000 10,000
2510-5340 Conferences&Seminars 3,621.26 1,527.08 1,998.37 1,903.61 3,800 3,800 3,800 3,800
2510-5350 Travel 621.74 518.89 1,000.20 1,087.45 500 1,000 1,500 1,500
2510-5360 Telephone 4,939.34 4,195.40 2,982.53 2,401.78 3,000 3,000 2,000 2,000
2510-5370 Sundry 290.61 1,558.51 8,562.50 8,514.35 500 5,000 5,000 5,000
2510-7620 Loose Top Maintenance-Wage 13,775.29 15,818.33 10,719.37 271.36 11,640 12,239 12,239 12,239
2510-7630 Loose Top Maintenance-Mater 31,193.50 43,265.04 22,820.93 5,583.74 37,000 30,000 30,000 30,000
2510-7400 Bridge Maintenance-Wages 811.64 589.44 44.86 113.25 529 1,360 1,360 1,360
2510-7410 Bridge Maintenance-Materials 871.30 1,016.55 3,335.69 10,512.60 4,000 4,000 4,000 4,000
2510-7450 Culvert Maintenance-Wages 4,954.62 3,595.76 6,710.31 6,636.12 6,878 7,344 8,000 8,000
2510-7460 Culvert Maintenance-Material 13,695.58 2,322.66 5,038.99 5,858.91 11,000 6,000 6,000 6,000
2510-7500 Weed/Brush/Ditch-Wages 13,730.86 21,406.47 19,639.62 12,368.04 18,254 19,310 30,000 30,000
2510-7510 Weed/Brush/Ditch-Material 1,803.92 7,101.49 7,932.92 2,209.42 14,000 8,000 8,000 8,000
2510-7520 Catch Basins-Wages 3,581.06 3,378.29 6,971.25 8,381.17 6,878 7,343 7,000 7,000
2510-7530 CatchBasins-Material 7,917.23 13,160.91 14,162.21 14,011.79 2,000 2,000 10,000 10,000
2510-7600 Hardtop Maintenance-Wages 11,816.25 17,757.04 15,534.42 18,661.04 10,582 14,959 15,000 15,000
2510-7610 Hardtop Maintenance-Material 20,941.75 19,890.28 8,901.94 7,682.97 21,000 10,000 10,000 10,000
2510-7650 Grading-Wages 8,162.47 7,362.08 15,816.53 11,591.54 11,641 17,679 10,000 10,000
2510-7660 Grading-Materials 75.30 - - - - - - -
2510-7700 Dust Control-Wages 4,375.77 6,231.52 4,979.46 3,571.77 6,879 5,440 3,000 3,000
2510-7710 Dust Control-Material 709.90 - - - 1,000 1,000 1,000 1,000
2510-7800 Safety Devices-Wages 6,434.92 7,500.03 4,387.53 5,096.56 10,053 6,799 7,000 7,000
2510-7810 SafetyDevices-Material 11,087.13 13,133.64 18,763.38 15,419.05 16,320 16,320 20,000 20,000
2510-7850 Sidewalk Maintenance-Wages 6,596.66 876.39 201.83 2,259.80 5,820 1,904 6,000 6,000
2510-7860 Sidewalk Maintenance-Materia 730.66 137.38 478.78 - 3,000 3,000 4,000 4,000
2510-7900 CN Crossing Safety Devices 5,370.12 5,370.12 4,977.14 458.42 5,000 5,000 500 500
2510-7950 Road Names 1,838.42 938.31 - 2,000 2,000
2510-8000 County Roads-Wages 149,621.65 131,340.28 174,810.01 139,488.34 168,254 175,695 140,000 142,800
2510-8010 CountyRoads-Materials 356,375.52 296,104.52 386,155.63 377,306.14 325,358 325,358 325,358 325,358
1,434,376.68 1,293,213.97 1,555,607.18 1,456,044.14 1,384,193 1,445,384 1,446,906 1,472,896
16
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 99 of 140
Municipality of Bayham
2015-2016
Winter Control
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
2520-4110 Grants&Subsidies 12,640.30 11,127.80 11,655.00 11,655.00 12,000 12,000 12000 12000
Expenditures
2520-5100 Salaries&Wages 26,340.44 13,097.81 31,067.96 39,388.83 30,424 32,637 30,000 30,600
2520-5170 Materials 50,593.85 35,574.15 33,256.47 28,285.50 40,000 40,000 30,000 30,000
2520-5280 Equipment Maintenance 19,141.22 12,397.60 7,004.69 18,671.60 16,000 16,000 10,000 10,000
2520-5370 Sundry 565.88 - 610.56 565.79 300 300 - -
2520-5520 Service Contract-Pt Burwell 7,479.35 4,151.80 9,761.33 8,921.80 9,000 9,000 7,000 7,000
2520-5530 Service Contract-Vienna 8,456.26 2,655.93 7,200.77 6,797.57 5,000 5,000 5,000 5,000
2520-5540 Service Contract-Straff 3,789.60 3,924.21 8,765.78 8,116.64 4,500 4,500 4,500 4,500
2520-5550 Service Contract-Eden 3,902.49 2,050.46 4,365.51 5,093.10 3,000 3,000 3,000 3,000
2520-5555 Service Contract-Richmond 4,894.66 2,778.05 6,151.39 7,077.40 2,500 2,500 2,500 2,500
2520-5500 Service Contract-Sidewalks 902.61 8,288.34 11,608.26 14,424.46 4,000 4,000 15,000 15,000
126,066.36 84,918.35 119,792.72 137,342.69 114,724 116,937 107,000 107,600
17
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 100 of 140
Municipality of Bayham
2015-2016
Street Lights
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Expenditures
2540-5510 SLA Bayham 54000 35000
2540-5520 SLA Port Burwell 23,619.90 18,386.23 24,888.88 28,438.64 23,000 23,000
2540-5530 SLA Vienna 7,119.56 9,353.64 10,425.08 11,655.63 9,400 9,400
2540-5540 SLA Straffordville 17,872.82 19,095.42 18,428.35 20,557.87 17,200 17,200
2540-5550 SLA Eden 9,949.29 6,752.13 9,373.14 9,262.06 12,400 12,400
2540-5560 SLA Corinth 3,504.17 3,075.04 4,013.30 4,385.50 4,900 4,900
2540-5570 SLA Richmond 2,781.90 2,319.59 3,362.80 2,832.16 3,100 3,100
64,847.64 58,982.05 70,491.551 77,131.86 70,000.00 70,000.00 54,000.00 35,000.00
18
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 101 of 140
Municipality of Bayham
2015-2016
Water Services Budget
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3010-4010 Water Billings 463,749.64 479,736.79 468,511.26 478,496.94 501,970 510,911 507,523 501,613
3010-4110 Grants 40,019.68 40,019.68 - - -
3010-4120 Water Meters 2,500.00 2,719.70 3,167.50 2,360.07 2,500 2,500 2,500 2500
3010-4130 Water Sundry 3,123.23 - - - -
3010-4140 Water Connect Chgs 5,658.01 16,742.32 13,346.65 5,665.11 5,658 5,585 5,585 5,585
3010-4145 Water Services Permit fee 170.00 170.00 170.00 340.00 - - 170 170
3010-4150 Penalties&Interest 9,433.84 10,365.13 10,651.24 9,394.79 8,000 8,000 9,960 9,960
3010-4160 Landowners Debenture Payments 41,783.70 41,041.35 41,147.40 41,147.40 41,147 41,147 41,147 41,147
3010-4190 Contributions from Reserves 6,349.36 227,824
566,438.10 590,794.97 536,994.05 543,753.67 559,275 568,143 794,709 560,975
Expenditures
3010-5100 Salaries&Wages 74,694.54 44,382.61 44,131.47 51,841.68 47,627 50,291 52,303 54,395
3010-5110 Statutory Benefits 7,051.94 3,645.69 4,129.07 5,663.38 4,288 4,470 5,891 6,126
3010-5120 Non Statutory Benefits 14,814.18 8,215.89 8,939.81 10,293.06 9,147 9,751 ' 21,916 23,669
30.10.5170 Supplies 1,053.78 2,928.96 2,086.02 1,483.26 1,800 1,800 1,800 1,800
3010-5175 Tools and Equipment - 17.73 372.93 294.08 500 500' 500 500
3010-5180 Lab Fees 4,547.66 4,964.89 4,268.85 4,954.69 5,000 5,000 5,000 5,100
3010-5210 Utilities 1,891.55 1,978.83 1,858.42 1,169.03 2,075 2,075' 2,158 2,245
3010-5240 Advertising - - - 206 206 0 0
3010-5250 Association Fees 538.38 516.94 519.45 549.44 550 550' 700 750
3010-5260 Auditing Fees 1,750.00 3,757.20 3,408.96 6,210.09 3,400 3,400 3,500 3,600
3010-5280 System Maintenance 6,022.92 6,507.33 6,282.66 9,027.11 6,550 6,550 6,700 6,800
3010-5295 Vehicle maintenance 378.29 971.78 504.73 734.74 700 700, 700 700
3010-5300 Insurance 676.00 643.71 5,927.98 706.36 655 706 741 778
3010-5310 Legal Fees 548.49 - 200.97 - - 400 400
3010-5320 Truck water distribution 3,625.01 2,324.68 3,021.45 3,852.45 2,850 2,850 0 0
3010-5330 Training&Education 1,662.53 1,850.92 1,193.73 1,876.36 1,900 1,900, 1,900 1,900
3010-5335 Licences - 115.00 172.50 57.50 150 150 0 450
3010-5340 Conferences&Seminars 650.00 1,880.96 797.07 2,087.79 2,000 2,000, 2,000 2,000
3010-5360 Telephone&Internet 1,929.08 676.89 768.42 559.07 2,000 2,000 2,000 2,000
3010-5370 Sundry - 4,981.66 24.93 100 100, 100 100
3010-5375 Long Term Debt Principal 7,386.39 30,495.02 32,729.47 34,085.14 31,428 32,729 222,824 0
3010-5380 Long Term Debt Interest 3,625.60 13,552.94 11,318.49 9,962.82 12,620 11,319 5,000 0
3010-5400 Transfers to Reserves 156,142.03 153,637.66 70,845.22 94,544 108,696 103,149 118,298
3010-5410.Water Quality Management - 2,803.49 2,257.94 1,272.00 3,000 3,000 3,100 3,200
3010-5450 Secondary Water System Costs 191,489.67 212,795.58 239,166.88 275,079.67 231,013 221,158 246,147 227,212
3010-5510 Administrative Overhead 4,945.00 4,945.00 5,400.00 5,400.00 4,945 5,400 5,500 5,600
3010-5520 Primary Water System Costs 71,887.68 75,686.76 84,898.91 107,951.33 84,227 86,842 96,581 89,151
3010-5620 Utility Adjustments 9,127.38 6,516.85 1,767.72 8,642.62 6,000 4,000 4,100 4,200
566,438.10 590,794.97 536,994.05 543,753.67 559,275 568,143 794,709 560,975
•
Net(Revenue)/Expenditure - - - - - - - 0.00
19
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 102 of 140
Municipality of Bayham
2015-2016
Richmond Water Budget r
2011 2012 2013 _ 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3015-4160 Water Billings 49,248.00 49,248.00 49,056.22 48,336.00 49,248 48,336 50,753 53,290
3015-4190 Contribution from Reserves 12,951.83 - - 144.40 3,700 -
62,199.83 49,248.00 49,056.22 48,480.40 52,948 48,336 50,753 53,290
Expenditures
-
3015-5100 Salaries&Wages 19,405.70 18,333.78 14,303.56 16,970.30 20,242 19,868 20,664 21,284
3015-5110 Statutory Benefits 2,559.72 2,000.00 1,821.19 - 1,822 1,766 1,837 1,892
3015-5120 Non Statutory Benefits 207.84 2,721.95 2,597.33 2,751.78 3,476 3,852 812 877
3015-5170 Supplies 8,991.01 4,039.06 4,539.50 2,554.15 5,000 3,000 3,100 3,200
3015-5175 Tools and Equipment - - 59.14 150 150 200 200
3015-5180 Lab Fees 6,432.23 5,546.42 8,821.57 4,368.57 6,000 3,500 3,600 3,700
3015-5210 utilities 3,962.47 3,620.70 3,598.25 4,866.71 4,000 4,000 4,160 4,326
3015-5215 Property razes - - 1,992.26 - 2,000 2,000 2,000
3015-5240 Advertising - - - 75 75 0 0
3015-5250 Association Fees - - - 89.67 82 81 150 175
3015-5260 Auditing Fees - 608.80 - 5,288.80 - -
3015-5275 Water Quality Management - - - 3,372.17 2,000 2,000 2,200 2,400
3015-5280 System Maintenance 14,905.84 1,273.40 2,626.52 1,904.01 2,000 2,000 2,000 2,000
3015-5285 Equipment Maintenance 1,000 1,000
3015-5295 Vehicle maintenance - - 132.75 283.16 331 331 300 300
3015-5320 Richmond Truck 5,333.66 5,635.74 4,828.17 3,176.15 5,500 2,750 2,800 2,900
3015-5330 Training&Education - - 375.00 502.88 725 725 700 700
3015-5335 Licences - - 287.50 57.50 345 345 0 450
3015-5340 Conferences&Seminars - - 153.42 346.07 400 400 400 400
3015-5310 Legal Fees 235.07 - 884.29 - - 0 0
3015-5360 Richmond Water Amtelecom 166.29 647.41 799.27 1,058.41 800 1,200 1,200 1,200
3015-5400 Transfers to Reserves - 2,820.74 1,236.50 890.07 - 293 3,630 4,286
3015-5510 Administrative Overhead - 2,000.00 - - -
62,199.83 49,248.00 49,056.22 48,480.40 52,948 48,336 50,753 53,290
Net(Revenue)/Expenditure - - - - - - -
20
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 103 of 140
Municipality of Bayham
2015.2016
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3020-4010 Sewer Billings 623,882.93 633,151.38 636,025.00 639,449.89 633,871 638,649 682,784 716,474
3020-4120 Sewer Sundry Charges 1,020.00 229.55 - - 265.50 1,200 1,200 1,200 1,200
3020-4130 Septage Receiving Charges 10,005.67 6,242.38 - 10,000 - 0 0
3020-4140 Sewer Connection Charges - 21,560.40 15,075.24 35,241.77 - 2,000 2,000
3020-4150 Penalties&Interest 5,508.00 4,257.44_ 5,375.09 5,800.25 5,500 5,500 5,235 5,235
3020-4160 Landowner Debenture Payments 225,515.87 87,653.22 85,513.27 91,067.87 85,600 85,513 91,068 91,068
865,932.47 753,094.37 741,988.60 771,294.28 736,171 730,862 782,287 815,977
Expenditures-Administrative
3020-5100 Salaries&Wages 148,277.70 156,335.75 144,246.36 144,166.08 170,267 178,193 186,361 191,952
3020-5110 Statutory Benefits 14,878.22 15,472.16 16,535.86 15,633.06 15,331 15,838 16,258 16,746
3020-5120 Non Statutory Benefits 22,566.22 25,819.09 32,221.17 26,671.44 32,701 34,551 20,165 21,779
3020-5130 Clothing Allowance 503.58 411.10 230.99 368.36 633 633 600 600
3020-5140 Man Hours One Call _ 3,800 3,800
3020-5240 Advertising 194.52 345.98 - 200 200 0 0
3020-5250 Association&Mem Fees 199.97 203.52 206.03 279.25 200 200 400 450
3020-5260 Auditing Fees 1,850.00 3,757.20 3,408.96 6,130.45 3,400 3,400 3,500 3,600
3020-5305 Insurance 5,654.00 15,383.97 5,460.11 5,907.89 5,465 5,908 6,198 6,508
3020-5330 Training&Education 1,053.95 973.47 - 310.00 2,300 2,300 2,300 2,300
3020-5335 Licences 75.00 150.00 150.00 225.00 150 150 200 200
3020-5340 Conferences&Seminars 1,833.76 - 1,225.83 1,963.78 2,500 2,500 2,600 2,700
3020-5350 Travel 324.90 159.75 40.00 107.00 250 250 250 250
3020-5360 Telephone&Internet 4,350.52 3,272.46 2,989.94 2,776.79 3,500 3,500 3,200 3,300
3020-5370 Sundry 75.00 - 24.93 112 112 100 100
3020-5375 Long Term Debt Principal 203,690.66 106,629.47 - 0 0
3020-5380 Long Term Debt Interest 16,252.04 3,341.88 - - - 0 0
3020-5400 Transfers to Reserves 245,222.39 200,452.09 340,918.16 352,912.73 281,229 265,094 315,515 334,463
3020-5510 Administrative Overhead 8,282.00 9,200.00 9,500.00 9,500.00 9,200 9,500 9,500 9,500
3020-5580 Writeoffs - 21,693.76 - - -
675,284.43 563,601.65 557,158.34 566,951.83 527,438 522,329 570,947 598,247
Expenditures-Treatment Plant
3020-5180 Lab Fees 11,517.62 10,416.69 9,684.02 10,552.00 9,800 9,800 9,800 9,900
3020-5190 Chemicals 8,783.11 9,225.12 7,736.70 6,337.16 7,800 7,800 7,500 7,600
3020-5210 Utilities Plant 57,304.93 58,550.36 67,547.72 75,010.23 64,000 64,000 66,560 69,225
3020-5170 Supplies-Plant 1,741.16 954.08 925.59 1,449.68 1,600 1,600 1,600 1,600
3020-5215 Property taxes 5,484.68 6,547.50 4,123.70 1,033.00 4,683 4,683 4,800 4,900
3020-5270 Building/Plant Maintenance 8,699.86 5,745.69 2,825.93 5,389.82 7,500 7,500 7,500 7,600
3020-5285 EquipmentMtce-Plant 16,176.55 9,455.93 7,479.35 16,386.87 13,000 13,000 13,300 13,600
3020-5290 Grounds Maintenance 1,963.98 2,986.15 3,570.39 4,164.51 2,100 2,500 2,500 2,600
3020-5300 Sludge Haulage/Disposal 11,372.94 16,551.77 15,316.30 9,947.29 18,750 18,750 16,500 17,000
3020-5315 Odour Control(septage) - - - - 750 - 0 0
123,044.83 120,433.29 119,209.70 130,270.56 129,983 129,633 130,060 134,025
Expenditures-Collection System
3020-5320 Trucks 2,334.90 3,146.60 2,376.02 3,305.34 3,000 3,000 3,100 3,200
3020-5175 Supplies-Collection 1,012.55 607.00 747.45 631.92 900 900 900 900
3020-5211 Utilities-Collection System 24,028.16 24,642.43 23,976.45 31,515.56 27,000 27,000 28,080 29,305
3020-5275 Odour Control 18,381.54 24,519.43 22,922.46 21,269.43 24,000 24,000 24,500 25,000
3020-5280 System Maintenance 21,319.81 14,613.57 14,429.02 14,724.27 23,000 23,000 23,500 24,000
3020-5295 Vehicle Maintenance 526.25 1,530.40 1,169.16 2,625.37 850 1,000 1,200 1,300
I 67,603.21 69,059.43 65,620.56 74,071.89 78,750 78,900 81,2801 83,705
Total Expenditures 865,932.47 753,094.37 741,988.60 771,294.28 736,171 730,862 782,2871 815,977
Net(Revenue)/Expenditure - - - - - - - 1 0.00
21
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 104 of 140
Municipality of Bayham
2015-2016
Waste Disposal
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3030-4110 Grants 47,551.69 48,053.66 83,417.87 45,964.84 54,000 54,000 47,190 47,190
3030-4120 Sundry-WDO 7,302.91 42,784.72 55,570.40 57,777.60 9,000 7,500 46,000 46,000
54,854.60 90,838.38 138,988.27 103,742.44 63,000 61,500 93,190 93,190
Expenditures
3030-5100 Salaries and Wages 1,310.68 5,055.15 2,473.84 181.48 2,500 2,500 500 500
3030-5240 Advertising 259.49 1,900.10 1,786.13 1,788.11 1,000 1,100 1,000 1,000
3030-5450 Waste Disposal 285,915.40 295,545.03 291,829.84 289,571.54 289,774 295,571 304,438 313,571
3030-5455 Recycling 162,237.05 183,538.22 197,550.18 196,814.81 154,750 152,845 157,430 162,153
3030-5460 Large Item Drop of/HHW Day 18,846.39 28,942.39 28,164.62 28,054.22 25,000 25,000 30,000' 32,000
468,569.01 514,980.89 521,804.61 516,410.16 473,024 477,016 493,368 509,224
22
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 105 of 140
Municipality of Bayham
2015-2016
Health Services
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3510-4110 Grants&Subsidies 4,628.75 4,628.00 - - - - -
Expenditures
3510-5100 Salaries&Wages 221.19 756.93 - - - -
3510-5120 Non Statutory Benefits - - - - - -
3510-5210 Utilities 3,692.18 3,297.91 1,757.78 - 1,500 -
3510-5270 Building Maintenance 2,208.65 3,112.88 998.72 - 1,500 -
3510-5290 Grounds Maintenance 1,878.42 789.52 215.07 - 400 -
3510-5300Insurance 1,826.00 1,738.79 1,361.62 - 1,000 -
3510-5370 Sundry 32.00 36.72 42.74 - 100 -
9,858.44 9,732.75 4,375.93 - 4,500 -
23
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 106 of 140
Municipality of Bayham
2015-2016
Cemeteries
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
3520-4120 Sundry Revenue - - 762.00 3,765.00 - - - -
Expenditures
3520-5290 Grounds Maintenance 8,750.65 6,057.57 7,164.41 10,678.01 8,000 7,500 12500 13000
3520-5370 Sundry/Interest 1,972.64 1,869.52 3,235.56 599.29 2,000 3,500 1500 1500
Inactive Cemetery Improvement 1,331.18 351.63 - 1,000 - - -
12,054.47 8,278.72 10,399.97 11,277.30 11,000 11,000 14,000 14,500
24
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Municipality of Bayham
2015-2016
General Assistance
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
40104190 Grants and Donations - - 1,150.00 - 1,400 1,200
Expenditures
4010-5590 General Assistance Grants 6,804.63 13,934.32 15,459.43 10,140.93 15,100 11,500 10,000 10,000
6,804.63 13,934.32 15,459.43 10,140.93 15,100 11,500 10,000 10,000
25
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Municipality of Bayham
2015-2016
Parks&Recreation
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals i Actuals Actuals Budget Budget Budget Budget
Revenues
4510-4110,Grants&Subsidies 1,400.00 - - 2,460.65 600 - 2500 2600
4510-41200ISundry 15.00 356.40 - 400.00 - -
4510-41801Special events 250.00 - - - - - - -
1,665.00 356.40 - 2,860.65 600 - 2,500 2,600
Expenditures
4510-5100jSalaries&Wages 25,634.29 18,182.73 10,058.39 15,307.57 18,519 10,879 11,000 11,000
4510-5110iStatutoryBenefits - - 596.91 - 1,099 994 994 994
4510-517DSupplies - 669.75 1,129.93 905.94 525 525 700 700
4510-521dUtilities 3,576.60 3,501.06 3,672.30 4,341.56 3,500 3,500 3,640 3,785
4510-5241 Advertising 179.63 - - - 100 100 - -
4510-5270 Building Maintenance 1,036.08 2,594.16 1,105.97 1,650.52 1,250 1,250 1,500 1,500
4510-5280Equipment Maintenance 571.66 926.51 175.95 568.49 500 500 700 700
4510-52901Grounds Maintenance 14,480.07 32,836.29 26,047.52 30,483.80 25,541 25,541 25,541 25,541
4510-530DInsurance 9,455.00 9,003.43 9,130.77 9,879.57 9,140 9,880 10,364 10,882
4510-53701Sundry - 182.15 366.34 - 500 500 - -
4510-55901GeneralAssistance - - - _ 3,348.09 500 500 - _ -
4510-56001Canada Day 1,030.42 100.00 208.17 8.80 - -
4510-5620 Special Events-Other - 64.41 - - - - - -
55,963.75 68,060.49 52,492.25 66,494.34 61,174 54,169 54,439 55,102
26
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Municipality of Bayham
2015-2016
Straffordville Community Centre
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
RevenuesII
4520-4120 Sundry Revenue - -
4520-4130 Rentals 17,444.24 14,570.00 12,515.00 7,200.39 14,000 14,000
4520-4140 Mix 465.00 788.74 - - -
4520-4180 Donations 50.00 - - 38.45 - -
4520-4190 Contributions from Reserves - - - 9,400.00 - 9,400
17,959.24 15,358.74 12,515.00 16,638.84 14,000 23,400 - -
Expenditures
4520-5100 Salaries&Wages 12,424.36 12,100.62 12,454.84 16,999.48 12,100 12,282
4520-5110 Statutory Benefits 631.86 738.79 857.20 1,082.07 934 1,000
4520-5170 Supplies 2,426.18 1,336.39 1,141.47 557.35 2,000 2,000
4520-5210 Utilities 19,655.35 17,159.31 19,409.56 17,593.10 21,000 21,000 15,000 15,000
4520-5240 Advertising - - 536.31 803.86 500 750
4520-5270 Building Maintenance 1,666.98 1,501.87 3,797.02 11,253.92 3,300 12,700 2,500 2,500
4520-5280 Equipment Maintenance 2,977.07 2,735.50 3,245.39 1,234.45 3,000 3,000
4520-5290 Grounds Maintenance 6,005.20 5,943.15 5,411.57 5,054.91 6,000 6,500 5,000 5,000
4520-5300 Insurance 4,436.00 4,224.14 4,283.88 4,635.20 4,290 4,635 4,863 5,106
4520-5360 Telephone 447.82 519.56 894.96 883.50 1,000 1,000
4520-5370 Sundry 528.34 584.36 504.00 92.38 900 900
4520-5450 Service Contract 13,698.00 12,932.57 14,133.58 7,882.58 13,905 14,000
64,897.16 59,776.26 66,669.78 68,072.80 68,929 79,767 27,363 27,606
27
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 110 of 140
Municipality of Bayham
2015-2016
Vienna Community Centre
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
4530-4130 Rentals 13,523.00 6,079.00 6,171.90 8,787.99 12,000 7,000 7000 7000
45304190 Contribution from Reserves - - - 5,000.00 - 5,000
13,523.00 6,079.00 6,171.90 13,787.99 12,000 12,000 7,000 7,000
Expenditures
4530-5100 MgmtContract 9,499.92 9,898.08 10,077.70 9,422.71 9,500 10,284 13,000 13,000
4530-5110 Statutory Benefits 153.52 200 200
4530-5170 Supplies 1,414.71 1,474.42 803.77 896.00 1,500 1,500 1,000 1,000
4530-5210 Utilities 6,672.38 9,042.03 9,623.03 13,738.36 9,000 9,200 12,500 13,000
4520-5240 Advertising - - 536.35 571.74 500 750 0 0
4530-5270Building Maintenance 694.67 3,502.96 6,680.92 1,202.50 4,600 9,600 5,000 5,000
4530-5280i.Equipment Maintenance 2,641.75 3,020.56 6,909.71 2,586.19 3,000 3,100 3,100 3,100
4530-5290 Grounds Maintenance 5,357.17 2,991.29 3,525.95 2,912.84 5,000 5,000 5,000 5,000
4530-5300,Insurance 4,436.00 4,224.14 4,283.88 4,635.20 4,847 4,635 4,863 5,106
4530-5360ITelephone 460.06 605.50 1,058.59 920.16 1,000 1,100 1,100 1,100
4530-5370ISundry 213.04 348.98 - 7.91 1,000 1,000 0 0
4530-5450IService Contract 9,288.00 7,900.09 5,426.49 8,946.75 10,500 9,000 10,000 10,000
40,677.70 43,008.05 48,926.39 45,993.88 50,447 55,169 55,763 56,506
28
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Municipality of Bayham
2015-2016
Eden Community Centre
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
4535-4130 Rentals - - - - - -
45.5-4180 Donations - - - - - - - -
Expenditures
4535-5210 Utilities - - - - 88.48 - - 0 0
4535-5270 Building Maintenance 2,244.54 1,228.79. 876.02 528.98 750 750 1000 1000
4535-5280 Equipment Maintenance - - 117.02 - 250 250 500 500
4535-5290 Grounds Maintenance 1,495.86 1,709.54 1,465.32 5,500.00 1,500 1,500 1500 1500
4535-5300 Insurance 2,030.00 1,933.05 1,960.39 2,121.16 1,960 2,121 2,225 2,336
5,770.40 4,871.38 4,418.75 8,061.66 4,460 4,621 5,225 5,336
29
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Municipality of Bayham
2015-2016
Libraries --
- 2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
45404130 Lease Revenues 61,835.33 63,525.42 64,287.73 65,123.48 64,800 65,000 66,000 66,500
Expenditures
4540-5210 Utilities 9,965.48 9,108.54 9,333.48 8,600.74 10,500 10,500 9,289 10,032
4540-5270 Building Maintenance 7,802.51 7,486.79 10,139.55 13,390.12 8,500 8,500 10,000 10,000
4540-5290 Grounds Maintenance 4,006.76 1,683.11 2,062.38 1,979.68 3,400 3,400 2,500 2,500
4540-5300 Insurance 2,154.00 2,051.13 2,080.14 2,250.72 2,080 2,251 2,361 2,479
4540-5510 Administrative Overhead - - - - 2,000
4540-5400 Library Reserve 25,000.00 43,195.85 40,672.18 38,902.22 40,320 38,349 41,850 41,489
48,928.75 63,525.42 64,287.73 65,123.48 64,800 65,000 66,000 66,500
30
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Municipality of Bayham
2015-2016
-
Museums
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
4550-4110 Grants&Subsidies 14,519.65 17,032.85 18,679.05 15,674.40 13,000 13,000 12000 12000
4550-4130 Admissions 5,649.41 5,262.61 8,125.75 5,641.17 6,000 6,000 5600 5600
4550-4170 Children's Programs 280.00 132.00 128.00 104.00 400 400 200 200
4550-4120 Sundry 301.06 286.66 - 200.97 - - 7000 7500
4550-4190 Contribution from Reserves - - 1,440.85 - - - - -
20,750.12 22,714.12 28,373.65 21,620.54 19,400 19,400 24,800 25,300
Expenditures
4550-5100 Salaries&Wages 32,767.28 30,595.24 28,218.84 30,747.66 33,000 33,000 31,000 31,500
4550-5110 Statutory Benefits 2,855.67 2,636.71 2,432.02 2,666.82 3,050 3,050 3,100 3,150
4550-5170 Office Supplies 297.74 253.99 76.26 33.57 250 250 0 0
4550-5190 Children's Programs 132.64 32.04 - 11.85 150 150 4,600 4,700
4560-5200 Building Renovations - - - - - -
4550-5210 Utilities 8,216.09 9,058.10 8,184.29 8,842.52 8,500 8,500 8,112 8,436
4550-5240 Advertising 1,404.17 934.17 3,340.69 1,864.26 1,000 1,340 1,700 1,700
4550-5245 Marketing - - - - 100 100 0 0
4550-5250 Memberships 293.58 251.76 1,231.17 301.76 300 300 550 550
4550-5270 Building Maintenance 5,986.44 2,871.19 3,389.68 1,060.77 3,800 4,500 7,500 4,300
4550-5280 Equipment Maintenance 2,790.32 1,304.36 2,133.06 1,567.38 1,500 1,800 2,500 2,500
4550-5290 Grounds Maintenance 2,640.05 3,391.15 2,692.08 3,674.79 3,000 3,000 3,600 3,700
4550-5300 Insurance 2,596.00 2,472.00 2,506.98 2,712.57 2,510 2,713 2,846 2,988
4550-5360 Telephone 1,948.93 1,691.30 1,106.02 1,006.68 1,800 1,800 1,300 1,300
4550-5340 Conferences&Seminars - - - 100 100 0 0
4550-5350 Travel - - 79.65 100 100 0 0
4550-5370 Sundry 444.33 410.23 780.71 596.78 500 500 4,800 4,800
4550-5600 Special Project 36.00 34.09 - 63.45 - -
4550-5610 Special Events - - - - 340 - - -
62,409.24 55,936.33 56,171.45 55,150.86 60,000 61,203 71,608 69,624
- 41,659.12 - 33,222.21 - 27,797.80 - 33,530.32 - 40,600 - 41,803 - 46,808 - 44,324
FUND RAISING
Revenue:
4550-4180 Fundraising 4,236.35 2,199.89 10,179.69 5,987.43 5,000 5,500 5500 6000
4550-4185 Donations 2,059.89 903.43 822.40 2,922.90 1,000 1,500 1,500 1,500
6,296.24 3,103.32 11,002.09 8,910.33 6,000 7,000 7,000 7,500
Expenditures:
4550-5180 Fundraising expense 2,424.16 226.73 3,994.21 3,980.03 4,000 4,500 4500 4600
4550-5400 Transfer to Reserves 3,872.08 4,476.59 7,007.88 4,930.30 2,000 2,500 2,500 2,900
6,296.24 4,703.32 11,002.09 8,910.33 6,000 7,000 7,000 7,500
- - 1,600.00 - - - - - -
31
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Municipality of Bayham
2015-2016
Planning&Development
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
5010-4120 Sundry Revenue 162.00 679.00 1,078.00 521.00 300 1,300 500 500
5010-4130 Zoning Certificates 910.00 1,190.00 700.00 1,295.00 1,200 1,200 1,200 1,200
5010-4140 Zoning Charges 9,548.07 8,635.00 18,529.00 9,167.10 13,000 13,000 12,000 12,000
5010-4150 OPA Charges - - - 6,540.00 1,000 1,000 2,000 2,000
5010-4160 Minor Variance Charges 5,149.00 3,000.00 8,188.00 3,642.00 4,000 4,000 4,000 4,000
5010-4170 Site Plan Charges 380.00 2,743.00 500.00 2,466.00 3,000 3,000 3,000 3,000
5010-4175 Planning Report Fees - 1,150.00 4,025.00 5,275.00 3,000 3,000 3,000 3,000
5010-4180 Plan of Subdivision fees - - - - 1,000 1,000 1,000 1,000
5010-4190 Development Agreement fees 320.00 320.00 611.00 150.00 500 500 300 300
16,469.07 17,717.00 33,631.00 29,056.10 27,000 28,000 27,000 27,000
Expenditures
5010-5100 Salaries 8 Wages 45,565.25 54,448.25 55,769.14 44,633.06 54,749 55,563 44,995 46,345
5010-5110 Statutory Benefits 4,042.00 5,086.50 5,323.07 4,524.66 5,431 5,566 4,388 4,519
5010-5120 Non-Statutory Benefits 8,967.79 11,027.78 11,107.56 11,076.90 10,623 10,851 11,963 12,920
5010-5170 Supplies - 20.33 - - 100 100 0 0
5010-5240 Advertising 4,131.85 4,081.70 2,832.14 2,581.56 4,500 4,500 2500 2500
5010-5250 Association&Membership Fees 351.07 361.25 371.42 376.51 400 400 400 425
5010-5310 Legal Fees 2,507.38 2,829.10 599.15 426.04 4,000 4,000 0 0
5010-5320 Postage - 12.97 - - 100 100 0 0
5010-5340 Conferences 8 Seminars 40.00 - 63.04 - 450 450 450 450
5010-5350 Travel 191.70 216.50 245.25 308.70 250 250 250 250
5010-5370 Sundry 5.00 - - - 200 200 0 0
5010-5450 Consulting Fees 30,315.60 24,175.26 32,658.48 38,329.64 26,000 26,000 26,000 26,000
96,117.64 102,259.64 108,969.25 102,257.07 106,804 107,980 90,947 93,409
32
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Municipality of Bayham
2015-2016
Business and Commerce
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues --
5012-4110 Grants 8 Subsidies - - - - - -
5012-4170 Lease Revenues - 600.00 - - 640 - - -
- 600.00 - - 640 - - -
Expenditures --
5012-5210 Utilities - - - - 960 -
5012-5240 Advertising - - - - - -
5012-5270 Beautification 3,705.96 3,477.91 - - 3,500 -
5012-5370 Sundry 683.17 379.26 - - - - - -
4,389.13 3,857.17 - - 4,460 - - -
33
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Municipality of Bayham
2015-2016
Tourism&Marketing I
2011 2012 2013 2014 2013 2014 I 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
5015-4110 Grants&Subsidies 4,332.55 4,015.79 - 12,684.00 - - 4000 4000
5015-4120 Sundry 670.00 2,037.98 6,535.95 2,715.06 - 1,000
5015-4170 Lease Revenues 2,400.00 4,633.00 5,233.25 - 1,312.63 4,600 5,200 1500 1500
5015-4190 Transfer from Reserve - - 3,741.05 5,000.00 5,000 10,000
7,402.55 10,686.77 15,510.25 19,086.43 9,600 16,200 5,500 5,500
Expenditures
5015-5100 Salaries&Wages 10,860.79 15,965.64 9,526.01 8,933.32 11,111 10,063 11000 11000
Inter Centre staffing - - - 200 -
5015-5110 Statutory benefits - - 664.45 775 - 1000 1000
5015-5210 Utilities 5,612.47 11,354.11 7,887.05 7,486.16 10,700 10,700 8000 8000
5015-5215 Interpretive Centre Operations 1,299.75 4,641.09 1,551.66 2,350 -
5015-5230 Brochures 994.20 5,610.73 1,978.21 1,015.56 3,500 3,500 1000 1000
5015-5240 Advertising 6,375.60 8,426.09 7,244.16 6,366.03 7,000 7,000 7000 7000
5015-5245 Promotional items 2,096.00 - - - 1,000
5015-5250 Memberships 442.03 344.46 710.56 5,476.51 500 5,500 6000 6000
5015-5260 Festivals 4,662.55 - - - -
5015-5270 Beautification - - 2,829.91 4,814.05 200 3,500 5000 5000
5015-5290 Beach Maintenance 2,739.59 10,220.01 11,164.86 12,676.83 12,000 12,000 13500 13500
5015-5370 Sundry - - 183.17 183.17 - -
5015-5600 Special Projects 12,870.78 214.63 3,741.05 31.30 5,000 10,000
47,953.76 56,776.76 47,481.09 46,982.93 53,336 63,263 52,500 52,500
34
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Municipality of Bayham
2015-2016
Environmental Services
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
5020-4110 Grants&Subsidies 10,034.22 10,201.86 13,035.37 9,760.53 10,000 11,500 12,838 12,838
5020-4140 Tile Drain Charges 5,603.51 - - - - - -
15,637.73 10,201.86 13,035.37 9,760.53 10,000 11,500 12,838 12,838
Expenditures
5020-5100 Salaries&Wages 15,570.15 15,369.77 18,110.93 16,425.76 15,568 15,800 17,051 17,563
5020-5110 Statutory Benefits 1,416.56 1,333.51 1,926.72 1,846.11 1,349 1,374 1,920 1,978
5020-5120 Non-Statutory Benefits 3,063.54 2,493.91 3,236.34 3,341.94 2,927 2,952 3609 3,898
5020-5270 Water Sampling&Testing 1,631.20 554.58 562.74 403.99 900 900 500 500
5020-5275 Water Quality Management 70.21 - - - -
5020-5290 Drain Maintenance 903.83 - - - -
5020-5320 truck water sampling 1,418.50 1,042.09 992.38 1,006.87 1,100 1,100
5020-5340 Conferences&Seminars - 295.10 295.10 122.11 500 500 500 500
5020-5370 Sundry - 760.53 - - -
5020-5380 Tile Drain Debt Charges 5,603.51 2,622.92 - - - - -
29,677.50 24,472.41 25,124.21 23,146.78 22,344 22,626 23,580 24,438
35
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 118 of 140
Municipality of Bayham
2015-2016
Capital
2011 2012 2013 2014 2013 2014 2015 2016
Actuals Actuals Actuals Actuals Budget Budget Budget Budget
Revenues
Financing 2,111,177.07 2,249,113.43 1,249,325.60 1,214,683.38 1,568,290 1,578,700 2,599,587 227,452
2,111,177.07 2,249,113.43 1,249,325.60 1,214,683.38 1,568,290 1,578,700 2,599,587 227,452
Expenditures
Gross Expenditures 2,873,642.13 3,222,415.63 2,128,406.83 1,955,306.57 2,369,290 2,403,700 3,563,438 1,183,166
2,873,642.13 3,222,415.63 2,128,406.83 1,955,306.57 2,369,290 2,403,700 3,563,438 1,183,166
Net Capital Expense 762,465.06 973,302.20 879,081.23 740,623.19 801,000 825,000 963,851 955,714
36
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 119 of 140
2015
OMPF funding (projected) 912,000
Interest earned on reserve 2,300
OMPF reserve opening balance 255,000
Use of OMPF 140,000
OMPF closing balance 115,000
Total Revenue(OMPF,Tax increase,lnterest, Use of Reserve) 1,054,300
37
Report CAO-16/15 by Paul Shipway,Administrator re 2015 -20... Page 120 of 140
15XY1144/
REPORT
_,,_.
.._„.
�' op PHYSICAL SERVICES
o ,Igh.to
�"'Ortxnity I I°
TO: Mayor&Members of Council
FROM: Vance Czerwinski, Manager of Public Works
DATE: March 3, 2015
REPORT: PS-08/15 FILE NO.
SUBJECT: 2015 TANDEM PLOW TRUCK SEARCH RESULTS AND RECOMMENDATON
BACKGROUND:
The following report details the results and recommendation from the 2015 Tandem Plow Truck
search.
As per the 2015 Capital Budget, council has approved the purchase of a new tandem plow truck
for the Public Works Department. A tender was issued to invite equipment suppliers to supply
and deliver a new tandem plow truck, however the bids were over budget.
After inspecting the International Plow Truck in Mississauga on February 27, 2015, it was
discovered that the plow equipment did not meet our specifications and could not feasibly be
altered to accommodate our specification.
Below the table summarizes the market search that was based on truck cab and chassis price,
tender specifications, delivery date, and warranty. The search also focused on obtaining the
best truck available that was built during the best exchange rate.
During the market search,the following are the trucks that are available:
Cab&Chassis Meets Warranty Availability Price
New Model Specifications
2016 Yes Engine 7yr/ May 15 $141,517
Western Star Trans 5yr Approx.
2015 Yes Engine 7yr Now $141,130
Mack Trans 5yr
I
Report PS-08/15 by Vance Czerwinski,Manager of Public Works... Page 121 of 140
All of the above prices do not include H.S.T.and do not include the trade-in value for the 2004
Plow Truck which will be sold separately.
DISCUSSION:
After a review of the quotations submitted, the lowest quote is the Mack and it will meet the
needs of the Public Works Department. This truck is currently on a dealership lot in London and
is ready to have the plow equipment installed at Viking-Cives in Mount Forest. Viking-Cives has
committed to the price of the specified plow equipment in the last tender of$102,637.00, which
will be installed on the new truck.
RECOMMENDATION
1. THAT Report PS-08-15 be received for information;
2. AND THAT Council accepts the quotation for the purchase of a new Mack Plow Truck
from the bid price of$141,130.00 plus H.S.T.
3. AND THAT the Mack truck is sent to Viking-Cives to have the plow equipment
installed at the price of$102,637.00 plus H.S.T.
Re.pectfull 1 Submitted by: Reviewed by:
Vance C e i,sk Paul Shipway
Public Works - ager CAO
Report PS-08/15 by Vance Czerwinski,Manager of Public Works... Page 122 of 140
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO.2015-005
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS
IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN
KNOWN AS THE MAGYAR-DIELMAN DRAIN
WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section#78(1)of the Drainage Act,R.S.O. 1990,requests that the following
lands and roads be drained by drainage works:
Parts of Lots 3- 6,Concessions 8 and 9,Municipality of Bayham
AND WHEREAS,the Council of the Municipality of Bayham has procured Engineer Report
No.212102,prepared by Spriet Associates,dated November 10,2014,which is attached hereto
as Schedule"A",and forms part of this By-Law.
AND WHEREAS the estimated total cost of constructing the drainage work is$95,000.00;
AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No.212102,dated November 10,2014 and attached hereto,is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized and shall
be completed in accordance therewith.
2.1 The Corporation of the Municipality of Bayham may borrow,on the credit of the
Corporation,the amount of$95,000.00,being the amount necessary for construction of the
drainage works.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section#85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipality;
(c) monies paid under Subsection#61(3)of the Act;and
monies assessed in and payable by another municipality,and
By-Law 2015-005 Being a Provisional By-law to provide for Dr... Page 123 of 140
By-law No.2015-005 -2-
such debentures shall be made payable within five(5)years from the date of the debenture and
shall bear interest at a rate not higher than the rate charged by a chartered bank of Canada.
3. A special equal rate sufficient to redeem the principal and interest on the debentures shall
be levied upon the lands and roads as set forth in the attached Schedule"A"to be collected in the
same manner and at the same time as other taxes are collected in each year for five(5)years after
the passing of this by-law.
4. For paying the amount of$10,557.00 being the amount assessed upon the lands and roads
belonging to or controlled by the municipality,a special rate sufficient to pay the amount
assessed plus interest thereon shall be levied upon the whole rateable property in the
Municipality of Bayham in each year for five(5)years after the passing of this Provisional By-
law to be collected in the same manner and at the same time as other taxes are collected.
5. All assessments of$250.00 or less are payable in the first year in which the assessment is
imposed.
6. This By-law comes into force on the passing thereof and may be cited as the"Magyar-
Dielman Municipal Drain".
READ A FIRST AND SECOND TIME this 8th day of January,2015 and provisionally
adopted this Ste day of January,2015.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this day of 2014.
MAYOR CLERK
By-Law 2015-005 Being a Provisional By-law to provide for Dr... Page 124 of 140
COURT OF REVISION—MUNICIPALITY OF BAYHAM
Take notice that the Court of Revision of The Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
By-law#2015-005,will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE,
9344 Plank Road, Straffordville on Thursday,February 5,2015 at 8:00 p.m. All notices of
assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10
DAYS PRIOR to the first sitting of the Court.
Date of mailing /cits'
"4„m2.3._. die2,,,)
CLERK
By-Law 2015-005 Being a Provisional By-law to provide for Dr... Page 125 of 140
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2015-023
BEING A BY-LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAN AGREEMENT BETWEEN
ROELANDS/TIMMERMANS AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WHEREAS subsection 41(2) of the Planning Act, R.S.O. 1990 Chapter P.13 provides in part
that where in an official Plans an area is shown or described as a proposed site plans control area,
the council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a Site Plan Control Area.
AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law
pursuant to Section 41 of the said Planning Act.
AND WHEREAS subsection 41 (4) of the said Planning Act provides in part that no person
shall undertake any development in an area designated under subsection(2)unless the Council of
the municipality or, where a referral has been made under subsection (12),the Municipal Board
has approved one or both,as the Council may determine,of the following:
1. Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all facilities
and works required under clause(7)(a).
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan agreement with Martin Roelands, Rachel Timmermans and
Martin Timmermans(John Paul II Faith and Culture Centre).
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Site Plan Agreement between the Corporation of the Municipality of Bayham and
Martin Roelands, Rachel Timmermans and Martin Timmermans affixed hereto and
forming part of this By-law as Schedule"A".
2. THAT the executed agreement be registered at the owner's expense against the land to
which it applies under the Land Titles Registry Elgin#11.
READ A FIRST AND SECOND TIME this Sth day of March 2015.
READ A THIRD TIME AND FINALLY PASSED this 5th day of March 2015.
MAYOR CLERK
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 126 of 140
SCHEDULE 'A' TO BY-LAW 2015-023
SITE PLAN AGREEMENT
BETWEEN
ROELANDS AND TIMMERMANS
"JOHN PAUL II FAITH AND CULTURE CENTRE"
Concession 3 South Part Lot 5
Roll #34-01-000-008-08300
AND
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
By-Law 2015-023 Being a By-law to authorize the execution of... Page 127 of 140
THIS AGREEMENT made in duplicate this 5th day of March 2015.
BETWEEN:
MARTIN ROELANDS,RACHEL TIMMERMANS,MARTIN TIMMERMANS
"JOHN PAUL II FAITH AND CULTURE CENTRE"
Hereinafter called the"OWNERS"
OF THE FIRST PART
-AND-
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Hereinafter called the"MUNICIPALITY"
OF THE SECOND PART
WHEREAS the Owners are the owners in fee simple of the lands situate in the Municipality of
Bayham, in the County of Elgin being Concession 3 South Part Lot 5, more particularly
described in Attachment"A"attached hereto(and hereafter referred to as the"Lands");
AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the
entirety of the Municipality as a Site Plan Control Area;
AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings
attached hereto,as Attachment"C","D"and"E"(and hereafter referred to as the"Plans");
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a Site Plan Agreement with Roelands and Timmermans.
NOW THEREFORE in consideration of other good and valuable consideration and the sum of
Two Dollars($2.00)of lawful money of Canada by each to the other paid(the receipt whereof is
acknowledged by each), the Owner hereby covenants and agrees with the Municipality as
follows:
1. The Owner agrees that no building permit will be available until the Agreement has been
approved by the Municipality and registered on Title, and further agrees that work will
not commence prior to the issuance of the building permit.
2. The following Attachments, which are identified by the signatures of the parties to this
Agreement, and which are attached hereto, are hereby made a part of this Agreement, as
fully and to all intents and purposes as though recited in full herein:
ATTACHMENT"A"—LEGAL DESCRIPTION OF SUBJECT LANDS
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 128 of 140
ATTACHMENT"13"-CERTIFICATE OF COMPLIANCE
ATTACHMENT"C"—SITE PLAN DWG.No. 1
ATTACHMENT"D"--LOT GRADING PLAN DWG.No.2
ATTACHMENT"E"—CABIN&ACCESSIBLE WASHROOM PLACEMENT
3. Attachment"A"hereto describes the lands affected by this Agreement.
4. Attachment"C","D"&"E"-Site Plan,Grading Plan and Campground Layout,shows:
a) the location and height of all buildings and structures existing and/or to be
erected;
b) the location of vehicular entrances and exits;
c) the location and provision of off-street vehicular loading and parking spaces,
including driveways for emergency vehicles;
d) building finished floor elevations;
e) all proposed structures showing setback measurements and dimensions
f) location of ten(10)cabins,accessible washroom and existing storage building
5. The Owner agrees that the building or buildings will be erected or developed in
accordance with the Plans approved, subject only to such changes as have received
advance approval.
6. The Owner agrees that the site development and servicing will be in accordance with the
Plans as approved,subject only to such changes as have received advance approval.
7. The Owner further agrees that(as applicable):
a) final grades and elevations will be established to the satisfaction of the
Municipality. The Owner will provide proof of final grades and elevations
certified by a professional land surveyor or civil engineer,prior to the final release
of the Letter of Credit.
b) all necessary provisions for service connections on site will be made to the
satisfaction of the Municipality.
c) construction work will be carried forward expeditiously in good and workmanlike
manner, in accordance with good trade practice and so to cause a minimum of
nuisance.
d) all necessary precautions to avoid dust, noise and other nuisance and to provide
for the public safety will, so far as possible,be taken and which comply with The
Construction Safety Act.
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 129 of 140
e) all necessary care will be taken to see that mud and soil is not tracked or spilled
onto any public street, and where such tracking occurs,the street shall be cleaned
at the end of each working day.
f) unless otherwise provided, all parking lots and walkways will be finished with
hot-mix asphalt, concrete, gravel or paving stones to the satisfaction of the
Municipality and have permanent bumper curbing along all parking areas that
abut the property limits.
g) no topsoil shall be stockpiled on any other portion of the Owner's lands except
those lands identified in Attachment "A" to this agreement; and all topsoil shall
be stockpiled and maintained in a manner which allows for the maintenance of
weeds; and the Municipality may go in and do the same at the Owner's expense,
and collect the cost in like manner either as municipal taxes or from the Letter of
Credit deposited as performance security.
h) stock-piling of snow will not be allowed on the site where it will constitute a
hazard to public right-of-ways.
i) the electrical servicing of the property shall be subject to the approval of Hydro
One.
j) upon failure by the Owner to do any act during the development period herein,
that the public safety or convenience requires,in accordance with this Agreement,
upon seven (7) days written notice, the Municipality, in addition to any other
remedy, may go in and do same at the Owner's expense, and collect the cost in
like manner either as municipal taxes or from the Letter of Credit deposited as
performance security.
k) the Municipality may treat any breach of this Agreement as a breach of the
Building By-Law, and upon twenty-four(24) hours written notice to the Owner,
stop work until the breach is rectified.
1) nothing in this Agreement constitutes waiver of the owner's duty to comply with
any by-law of the Municipality or any other law.
8. The Owner shall:
a) be responsible for consulting with and obtaining any deemed necessary approvals
from the Municipality of Bayham
b) be responsible for consulting with Hydro One regarding any matters that relate to
services provided by Hydro One.
9. The Owner shall be responsible for consulting with and obtaining any necessary approval
from all regulatory bodies such as, but not limited to, the Long Point Region
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 130 of 140
Conservation Authority, the Ministry of the Environment and the County of Elgin, as
deemed necessary.
10.The Owner shall satisfy all the requirements in relation to the fire protection for the
building(s)to the satisfaction of the Municipality's Fire Chief
11.The Owner agrees to pay for damages to public property including but not limited to
municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems,
which may occur during the period of construction. Any such repair may be undertaken
by the Ministry of Transportation and/or the Municipality at the expense of the Owner,
within thirty(30)days notice.
12.Any and all lighting shall be installed and maintained so as to not, in the opinion of the
Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe
flow of traffic on abutting or adjacent streets.
13. If the Ontario Building Code requires that an Architect or Professional Engineer or both,
shall be responsible for the field review of any new building or extension,provided for in
this Agreement,the Owner shall not occupy or use or permit to be occupied or used, any
said new building or extension, until after an Architect or Professional Engineer has
given to the Municipality, a Ietter addressed to the Municipality, and signed by the said
Architect or Professional Engineer, certifying that all construction and/or services on or
in the said lands,required for this development or redevelopment,newly installed by the
Owner in connection with this development or redevelopment,have been installed and/or
constructed in a manner satisfactory to the Architect or Professional Engineer.
14.The Municipality, through its servants, officers and agents, including it's Chief Building
Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time,
enter on the premises of the Owner to inspect:
a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
15.In the event of any servant, officer or agent of the Municipality, determining, upon
inspection,that the development is not proceeding in the strict accord with the Plans and
specifications filed, such servant,officer or agent shall forthwith,place a notice requiring
all work to be stopped upon the premises and forward a copy,by registered mail, to the
Owner at the last known address,on the last revised assessment roll, and the Owner shall
forthwith correct the deficiency or deviation.
16.In the event of any servant, officer or agent of the Municipality, upon inspection, be of
the opinion that the state of maintenance is not satisfactory,such servant,officer or agent
shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the
last known address, and the Owner shall forthwith correct the deficiency or appeal to the
Council of the Municipality of Bayham,as hereinafter provided.
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 131 of 140
17 In the event that the Owner should disagree with the opinion of the servant, officer or
agent of the Municipality,as to the state of maintenance, such Owner shall appear before
the Council of the Municipality of Bayham,which after hearing the Owner, shall express
its opinion as to whether the maintenance is satisfactory, by resolution, which shall
constitute a fmal determination of the matter.
18. In the event that the Owner shall fail to obey a stop work order issued under Section 17
hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a
restraining order.
19.In the event that an Owner shall fail to correct a deviation or deficiency after notice
pursuant to Section 17 or after notice of an opinion, which the Council of the
Municipality of Bayham determines is correct, under Section 17, the Council of the
Municipality of Bayham, may by by-law, direct, on default of the matter or thing being
done by the Owner,after two(2)week's notice,to it by registered mail,at the last known
address of the Owner,pursuant to the last revised assessment roll of passage of such By-
Law,that such matter or thing be done by the Municipality, at the expense of the Owner,
which expense may be recoverable by action as municipal taxes, or from the Letter of
Credit deposited as performance security.
20.Unless otherwise authorized,in the event of the Owner wishing to change at any time,the
buildings, structures or facilities described in Attachment "C", Attachment "D" &
Attachment"E", it shall make application to the Council of the Municipality of Bayham,
for approval, and shall not proceed with such change until approval is given by such
Council, or in default by The Ontario Municipal Board, under the procedure set out in
Section 41 of The Planning Act, 1990,herein before referred to.
21.The Owner agrees to pay to the Municipality all administration costs incurred in
connection with this Agreement, and the fulfillment of this Agreement, including legal,
engineering and inspection costs.
22.LIABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner shall supply the
Municipality with a Liability Insurance policy in the amount of $2,000,000 per
occurrence, and in a form satisfactory to the Municipality,indemnifying the Municipality
from any loss arising from claims for damages, injury or otherwise, in connection with
the work done by or on behalf of the owner of the development. The said policy shall be
provided at the time of the signing of the Agreement and remain in force, until the
development is complete and all required documentation as per Article 15 has been filed
with the Municipality.
23.PERFORMANCE GUARANTEE
By-Law 2015-023 Being a By-law to authorize the execution of... Page 132 of 140
The Owner hereby defines the completion date of this Agreement and project to be
completed on or before March 5, 2016. It will be the Owner's responsibility to require,
in writing, an extension to this agreement/project, within sixty (60) days of the above
stated completion date,should an extension be required.
As security for the performance and completion of all works required by this agreement,
the Owner shall supply the Municipality with a Letter of Credit, equal to
$ nil The Letter of Credit will be based on the estimated
cost of alterations to public property, roadway, curbs and gutters and drains, and any
repairs for damages to public property,roadway, sidewalks,curbs and gutters and drains,
plus all site specific components as defined by the Site Plans and Site Servicing Plans,
Attachment"C", which are approved under this Agreement. The amount of the Letter of
Credit shall be established by the Municipality. The irrevocable Letter of Credit from a
Chartered Bank expressed to be pursuant to this Agreement and payable to the
Municipality at any time or in part, from time to time, upon written notice from the
Municipality, shall be provided at the time of signing of this Agreement,and shall remain
in force,until Twelve(12)months following the completion of this project.
24.This Agreement and the provisions thereof, do not give to the Owner or any person
acquiring any interest in the said lands any rights against the Municipality with respect to
the failure of the Owner to perform or fully perform any of its obligations under this
Agreement or any negligence of the Owner in its performance of the said obligations.
25.In the event that no construction on the said lands has commenced within one (1) year
from the date of approval of this Agreement the Municipality may, at its option, on one
month's notice to the owner, declare this Agreement to be subject to re-negotiation,
whereupon the Owner agrees that it will not undertake any construction on the said lands
until this Agreement has been re-negotiated.
26.The Owner agrees that it will not call into question, directly or indirectly in any
proceeding whatsoever in law or in equity or before any administrative tribunal the right
of the Municipality to enter into this Agreement and to enforce each and every term,
covenant and condition herein contained and this Agreement may be pleaded as an
estoppels against the Owner in any case.
27.The Owner agrees on behalf of themselves, their heirs, executors, administrators and
assigns, to save harmless and indemnify the Municipality, from all losses, damages,
costs, charges and expenses which may be claimed or recovered against the Municipality
by any person or persons arising either directly or indirectly as a result of any action
taken by the Owner,pursuant to this Agreement.
28.All facilities and matters required by this Agreement shall be provided and maintained by
the Owner at its sole risk and expense to the satisfaction of the Municipality and in
accordance with the standards determined by the Municipality and in default thereof,and
By-Law 2015-023 Being a By-law to authorize the execution of... Page 133 of 140
without limiting other remedies available to the Municipality, the provisions of Section
326 of The Municipal Act,R.S.O. 1990,shall apply.
29.This Agreement shall be registered at the expense of the Owner,against the land to which
it applies, and the Municipality shall be entitled, subject to the provisions of The Registry
Act, to enforce its provisions against the Owner, named herein, and any and all
subsequent Owners of the land.
30.A Certification of Compliance attached hereto as Attachment "B", shall be filed by the
Owner, following completion of the development to ensure all details of the Site Plan
Agreement have been complied with.
IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and
duly attested to by their authorized signing officers in that behalf.
I have the authority to bind the Corporation.
Witness Martin Roelands
Witness Rachel Timmermans
Witness Martin Timmermans
THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM
Paul Ens,Mayor
Lynda Millard,Clerk
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 134 of 140
ATTACHMENT'A'
Property Assessment Roll No.: 34-01-000-008-08300
Municipal Address: 6679 Woodworth Road
Legal Property Description: Concession 3 South Part Lot 5,Municipality of Bayham,
County of Elgin
PIN#
By-Law 2015-023 Being a By-law to authorize the execution of.. Page 135 of 140
ATTACHMENT'B'
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
CERTIFICATE OF COMPLIANCE
To be completed and submitted to the Municipality once all works are complete.
PROPERTY IDENTIFICATION:
Municipal Address: 6679 Woodworth Road
Property Roll#: 34-01-000-008-08300
Owners: Martin ROELANDS,Rachel TIMMERMANS,Martin TIMMERMANS
This document serves to certify that the development project on the above noted lands has been
completed in accordance with the terms and conditions of The Site Plans Agreement
By-law No.
DATED:
I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT.
I have the authority to bind the Corporation.
Witness Martin Roelands
Rachel Timmermans
Martin Timmermans
Address:
Phone Number
By-Law 2015-023 Being a By-law to authorize the execution of... Page 136 of 140
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2015—024
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD MARCH 5, 2015
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the
powers of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council
are to be exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham
in respect of each recommendation and each motion and resolution passed and
other action by the Council at the regular meeting held March 5, 2015 is hereby
adopted and confirmed as if all proceedings were expressly embodied in this by-
law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the
action of the Council including executing all documents and affixing the
Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 5th day of
March, 2015.
MAYOR CLERK
By-Law 2015-024 Being a By-law to confirm all actions of Cou... Page 140 of 140