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April 02, 2015 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA Thursday, April 2, 2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO IN CAMERA 6:00 p.m. - 7:00 p.m. (Closed to the Public) REGULAR MEETING 7:00 p.m. PUBLIC MEETING - Drainage 8:00 p.m. Page 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. OTHER BUSINES AND REVIEW OF ITEMS NOT LISTED ON AGENDA (a) In Camera Meeting regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor- client privilege, including communications necessary for that purpose (Project Ojibwa Legal Action) 4. ANNOUNCEMENTS (a) The Municipality of Bayham will raise the Autism flag on April 2, 2015 at 10:00 a.m. in recognition of World Autism Awareness Day 5. DELEGATIONS 6 - 22 (a) 7:05 p.m. Martin Keller, Source Protection Program Manager with the Grand River Conservation Authority re Source Water Protection Update 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) 23 - 44 (a) Budget meeting of Council held March 17, 2015 Regular meeting of Council and Public meetings held March 19, 2015 Page 1 of 303 2015 Regular Council Agenda April 2, 2015 Page 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1. Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2. Reports to Council 9. PHYSICAL SERVICES -EMERGENCY SERVICES 9.1. Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2. Reports to Council 10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION 10.1. Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.1.3 PUBLIC MEETING (a) 8:00 p.m. - Stewart Drain #1 - to consider Spriet Associates Engineer's Report #208367 dated March 5, 2015 10.1.4 Declaration of Pecuniary Interest and the General Nature Thereof Page 2 of 303 2015 Regular Council Agenda April 2, 2015 Page 10.1.5 Staff Presentation 45 - 46 (a) Report DS-18/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re Stewart Drain No. 1 10.1.6 Public Comments 10.1.7 Council Comments and Questions 10.1.8 Adjournment 10.1.9 Disposition of Item 10.2. Reports to Council 47 - 48 (a) Report DS-19/15 by Bill Knifton, Chief Building Official, Drainage Superintendent re Magyar-Dielman Drain Award Contract 49 - 53 (b) Report DS-20/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re New Hope Baptist Church Request to Rezone 54 - 78 (c) Report DS-21/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Official Plan Amendment No. 15 - Surplus Farm Dwelling 79 - 92 (d) Report DS-22/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application - Best Line Farms Ltd. 93 - 109 (e) Report DS-23/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement - Froese Vegetables Inc. 11. FINANCE AND ADMINISTRATION 11.1. Correspondence 11.1.1 Receive for Information 110 - 123 (a) Cheque Register being Cheque #018361 to Cheque #018427 inclusive, except Cheques #018385, #018388 and #018406 and totaling $547,995.91 Page 3 of 303 2015 Regular Council Agenda April 2, 2015 Page and Payroll Disbursements for the period ending March 15, 2015 totaling $57,212.33 124 - 125 (b) Minister Responsible for Seniors Affairs re June as Seniors Month 126 (c) Minister Responsible for Seniors Affairs re 2015 Senior of the Year Award 127 - 130 (d) Ernie Hardeman, M.P.P. Oxford, PC Critic for Municipal Affairs and Housing re Housing Services Corporation Accountability Act 131 (e) Berva Alderwood re Water Charges 132 - 135 (f) Museums Bayham minutes of meeting held March 11, 2015 136 - 137 (g) Elgin County re French Immersion Public School student relocation 138 - 140 (h) Ontario Chamber of Commerce re Ontario's Path from Recovery to Growth (full report available at the Municipal Office) 141 - 171 (i) Province of Ontario re Accessibility for Ontarians with Disabilities Act, 2005 - Reporting Requirements 2015 - What Municipalities Need to Know 11.1.2 Requiring Action 11.2. Reports to Council 172 - 173 (a) Report TR-06/15 by Lorne James, Treasurer re 2014 Investment Report 174 (b) Report TR-07/15 by Lorne James, Treasurer re 2014 Surplus Allocation 12. BY-LAWS 175 - 176 (a) By-Law Z636-2015 Being a By-law to further amend By-Law Z456-2003 (Best Line Farms) 177 - 179 (b) By-Law 2015-037 Being a Provisional By-law to provide for drainage works known as the Stewart Municipal Drain No. 1 180 - 182 (c) By-Law 2015-038 Being a By-law to authorize the Mayor and Clerk to execute an agreement with Froese Excavating Ltd. for the provision of the drainage works for the Magyar-Dielman Municipal Dratin 183 - 190 (d) By-Law 2015-039 Being a By-law to adopt Official Plan Page 4 of 303 2015 Regular Council Agenda April 2, 2015 Page Amendment #15 191 - 290 (e) By-Law 2015-040 Being a By-law to adopt the Accessibility Plan - Policies 291 - 302 (f) By-Law 2015-041 Being a By-law to authorize the execution of a site plan agreement with Froese Vegetables Inc. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL 303 (a) By-Law 2015-042 A By-law to confirm all actions of Council 16. ADJOURNMENT (a) Adjournment Page 5 of 303 O vl h,-- ..1' Y e' "�.$' . , .,_ - ,. _ a k i✓+ CD } r s • '' ! *' i "1-Al ,.14f T,-+ '. •' 4—Y _‘4A 'A' 1"1—,l',. 'Vh- ',�t. o w ' Iff '1 --t . - -:z's 'zpit. `t ar r _ ,.r r� b a cra 4 SO u Rc.E WATE R AD UQ r., PROTECTION Source Protection for the Village of Richmond So CM Municipality of Bayham Council W April 2, 2015 DRINKING WATER LAKE ERIE SouRCE SOURCE PROTECTION r PROTECTION Martin Keller, M.Sc. ACT FOR CLEAN WATER / REGION Source Protection Program Manager, GRCA 0 3 5 Presentation Overview c, 2,0 C 1. Clean Water Act, 2006 2. Lake Erie Source Protection Region 0 3 . Richmond Vulnerability Assessment i a) Wellhead Protection Areas b) Potentially impacted activities/properties c) Policy Approaches 4. Source Protection Implementation P rD 5. Next Steps 0 W W LAKE DRINKING WATER ERIE CE SOURCE PROTECTION ) PROTECTION 2 ACT FOR CLEAN WATER REGION _ LA LA The Clean Water Act r7,° ➢ Passed in 2006 to implement recommendations from the Walkerton Report ➢ Goal of Source Protection is to protect current and future sources of municipal drinking water scstr,`L from potential °"` } `' contamination and U depletion . J, , s' Orrnkn9 ➢ Source Protection is the ,e ,,1 - a a VI first barrier in multi- � ;, ' barrier approach : -st- � Water � rco LAKE ERIE DRINKING WATER SOURCE SOURCE PROTECTION PROTECTION 3 ACT FOR CLEAN WATER\ I REGION --_, cz, ,.., : . , Nortl?Bay- ,._ ., i ._.-.. allattawa ma.naP , , Ontario Source Protection ........ , - . Areas and Regions _ . , ,..., . .., - gaI _ ....- . • , ....- ,----- , ' R - - R - n i. aisin egui ,....--,...-.'-' Mississippi- South:Nation . • {., ) ,CI E•visrEm.- ,---1 -.. 4r1)t'l I.L.----- ".-5, .,.-Xi-4'1/1A Velma ,. -r, ,„ ,LEW.Sammie,111., Lake Huron , ..-) At re PT CalEaraqui ,-i . --1,..,%--,_,,-- ei Trent 0 • ,..,,f-f army aerie. , ..i.,.4.._ (IC/ '‘ Camp! , -. Lamar. I Con ovation i \4-..? .1 SID ..-'," ) Coalition r" c .,./- S..-urgeen,Grey Sauble, South Georn giaBay . , -Lauer neat ' r . ,... .- 4 Northern Bruce Peninsula .4 Lake 3 irriCOe ) i' 12 - ,, ' ------7 -.-;40-- -,-,1....-, =—— --5 r .,.. \ EN...a SID 1, En......... —',-----.._P-- '"). ilea :' t. --...., -• ,_ CB.ea... ilmorr Awl.. , , _.. DI...No•...... I CTC CD . ur.ea, =............ ,-i .......-6 ].....-...,...............................-.. ---- D,..,-.......,.......- \ _D..... A usable Bayfield . I( Hartaa L Ontank ,= ... .................... Maitland Valle r c. H Lake Erie '',..,i .i. ---- alt n- - A ) „.1.11ami on ----.-1. _ ., =...„.......L.,..... ,-.----..--4-•-•••-•• ' -----) I 0 \r,-- -- '' '' 1 : Ni gara Peninsula , 11, ( a Porthrsati• (Th --L ME Ct.Regime awe.-.-. ,. Northern Ontario . Thames, creek, Sydenham '9.0!,._ iL - Region - ,. ..... i , ----_c-__-_,, Clq pf 7 ''i j..--- I ,..--. - it Essex -I --„_. .., - A. ' r , ., L..) C) Lake Superior Mattagami 41/111111re Sudbury fkmantleallig r r, ,......:_,„.......,....„..._...=.=._.=_ ___•______„.....„. Nankin Hay. - blryttrooa .,\ O LA i Lake Erie CD Lake Erie Region Watershed FD- 1 C Region n > 4 watersheds grouped into 1 bc'wr:•1 Y;.,I,v Legend: Source Protection Region A by FIT 0 n 1-1 Erie SPP Area '- - Municipal Boundary 1. Grand River CA (Lead) WELLINI:,TC,, Lake .-r Do, 2. Long Point Region CA Imira, (0 ; River SID fg r4 3. Catfish Creek CA `�rl 1pll °Waterloo cra 4. Kettle Creek CA '/TEQ;I.00 pwleirei'r New Hamburg (®mridrge > Municipal drinking water ___ -`1; °Ayr systems. N ,Far BrarrSorr� ■ 53 groundwater systems (+230 Ga-donla I TIONS ° li K�Igm��re wells) N is a agersville l't '.•0716 0 C QJ ct. le oWalFrlor. CM • 5 lake + 4 river intakes �`" ams "i"e IIIIanitwg ® HALCIIMAND O,-, Delhi Simone > Unique plan for each of ,omas °Aylme NORFOLK Port"°ue G RCA ELGIP.I W LPRCA watershed ®°°s°aler °°�� W - �+�+�P(J+r<�Uhv-ll LAKE ERIE KCCA COCA �� DRINKING WATER SOURCE SOURCE PROTECTION / PROTECTION ACT FOR CLEAN WATER / REGION Timelines 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Watershed Studies d Municipal Technical Studies Terms of Reference cra Assessment Reports Source Protection Plans Review and Approval fJa Review & MOECC Finalized Public Re- Plan Plan Comes Approvals Issued Review Responses Consultation Submission Approved into Affect Comments of Plan by MOECC Grand River ✓ Feb/Mar 2015 Mar.16—Apr.2 2015 May 29, 2015 TBD TBD Long Point ✓ ✓ Feb.9—Mar.10 2015 June 3, 2015 TBD TBD Catfish Creek ✓ ✓ ✓ ✓ ✓ Jan. 1, 2015 cra Kettle Creek ✓ ✓ ✓ ✓ ✓ Jan. 1, 2015 DRINKING WATER 50URCEIE SOURCE PROTECTION PROTECTION 6 ACT FOR CLEAN WATER / REGION _ 0 LA 0 5 Wellhead Protection Areas (WHPA) ,.ri F f F ,�^ ➢ How quickly does `�- ' ."? , A water move from 8 the surface to the well? 25-year time • , a. :^1._.!.--� d j 4 - of travel .� G J. 5-year time '' #.I > Measure in two directions: ravel 2-year time trO dtravel '_ • Horizontal (Time of Travel) 7o.. zone -l ,,,if' �• __ ■ Vertical (Vulnerability) Well > Wellhead Protection Areas drawn at: stound�vater z - . r> �Sep>t4c 100-metre circle = WHPA-A N oascl,arge o s, tea„ W 2 year time-of-travel = WHPA-B 0 w 5 year time-of-travel = WHPA-C LAKE ERIE 25 year time-of-travel = WHPA-D L?RI N KI NG WATER �') SOURCE SOURCE PROTECTIONPROTECTION 7 ACT FOR CLEAN WATER REGION 0 v, SID 4 Vulnerability Scoring for Richmond r ' r ro • '.7i t.� t4'�, "j; a J : . g cJQ �"�i(-sr' A/ f k AD •• ..," * - .-----f.4 N 4111........: ITDD We Ji� erta , 'k 1. r.. )4T • '*to :' < 4. Richmo }:4 ' 0.,„ -'4. 1 0„A , ,.. , . I b r + co Legend 1 La Municipal Well -*, Vulnerability Scoring y r 6Ira: as s _ I, R ® 8 �rG�mond 10 r w" m 0 LA P Potential Drinking Water Threat Activities r, ri O Activities that have the potential to threaten drinking water sources have been divided into three categories: chemical, pathogen and water quantity threats. Chemical activities Pathogen activities Water quantity FD' include: include: activities include: • Road salt • Sewage and septic • Activities that reduce the o cra • Snow storage systems ability of water to • Organic solvents • Agricultural source recharge • Fuel material • Activities that contribute c. • DNAPLS • Non-agricultural source to the overuse of water • Waste disposal sites material in an area • Commercial fertilizer • Livestock • Pesticides ' 440____ ____L. 1► , .__e,e, 4 r of tr ; cra CD �� _ F sf f 0 f - N m l I ' q i; _ w .----- # r AR �_ O it tI���•,i3 M '� _ .1\4,,, :. 4 5 2� DRINKING WATER SLAKEOURCE ERIE SOURCE PROTECTION 1 PROTECTION ACT FOR CLEAN WATER REGION - 0 P Enumerated Threat Activities for PW7 WHPA c4 > Significant threats only located in WHPA — A 4'V11411*"tretienT. _ . , ➢ Six properties affected - •` ➢ Threat activities include. _` '� ' c. • Septic systems Richmond • Application of untreated septage to land • Application and storage of C manure `� • Application of biosolidsmi.:611.iiimi. ._ • • Application of pesticides LAKE ERIE E'RI N KI NG WATE-11 SOURCE SOURCE PROTECTIOPROTECTION 10 ACT FOR CLEAN WATER REGION 0 5 The Source Protection Plan ,.r,2 0 > Locally-developed to put policies in place to protect current and future drinking water sources by: L ■ Managing significant threats so ,,,R%K Irk 's•a[E7f they are no longer significant • Preventing new significant threats Long Point Region Source Protection Area from being created m =rz— > Inclusive and collaborative policy development process to ensure practical, feasible, A, ,.,,, and implementable solutions - W W LAKE ERIE DRINKING WATER SOURCE SOURCE PROTECTION PROTECTION 11 ACT FOR CLEAN WATER REGION f 0 3 5 Policy Tools .2, c • Prohibition • Risk management plans Clean Water Act 2 Part IV Tools Restricted land use 0 • Prescribed instruments: i — Nutrient Management Plans — Pesticide permits — Environmental Compliance Approvals • Land-use planning e.g. Official plan, zoning bylaw • Education and outreach, incentives W • Pilot Programs, research, other actions � LAKE ER DRINKING WATER SOURIE CE SOURCE PROTECTION � PROTECTION 12 ACT FOR CLEAN WATER REGION _ .L,' 5 Policy Approaches o > General policy approach is to manage existing and prohibit future significant drinking water threat activities a.0 > Softer policy tools such and education and outreach are used to support management policies. Management Approaches Prohibition Approaches • Part IV: Risk Management • Part IV: Prohibition Plans • Prescribed Instruments • Prescribed Instruments • Land Use Planning CD (with terms and conditions included) • Land Use Planning DRINKING WATER soAKuERCEERIE SOURCE PROTECTION L PROTECTION 13 ACT FOR CLEAN WATER REGION _ 0 Nitrate ;, .2, o > Nitrate levels are elevated at municipal drinking 0 water wells (range of 7 to 17 mg/L) 0 > Drinking water is treated and meets provincial standards ➢ Limited monitoring data available for establishing longer term trend > Proposed policy in Source Protection Plan commits =v municipality to ongoing monitoring program to determine whether additional measures are W necessary. RIE DRINKING WATER soILRCAKEEE SOURCE PROTECTION L PROTECTION 14 ACT FOR CLEAN WATER REGION _ 0 u, 0 sl What Lake Erie Region Policies Look Like ri0 ➢ Types of legal effects: n • "must conform/comply with" and n • "non-legally binding" 0 aq Policy Identifier Applicability ro ro OC-MC- .3 or any new waste disposal site within the meaning ot Part V ot the Envrronmentaf' Future Protection Act or as defined by the Ontario Water Resources Act, that requires an I > Presertbed Asir Environmental Compliance Approval, where this activity would be a significant WNR--A drinkin water threat the Minis of the Environment shallprohibit this activity 9 h'Y Policy Tool WHPa-B-s through the Environmental Compliarce Approvals processA . WI-IFb CrQ Where the policy Policy Text o applies 0 W 0 w LAKE ERIE DRINKING WATER SOURCE SOURCE PROTECTION / PROTECTION 15 ACT FOR CLEAN WATER // REGION Public Consultation Process ➢ Public comment on Draft Plan until April 10 ao > Source Protection Committee will consider public comments on May 7 ➢ Revised Plan expected to resubmitted in June. ➢ MOECC approval expected in late 2015 ➢ Implementation expected to begin in early 2016 W W 0 3 In Summary .2, c, > Local collaboration to develop practical and 0 0 implementable measures to protect municipal zv drinking water 0 > Policies focus on areas close to wells and intakes and where risks are higher > Regulatory measures complemented with education and outreach and incentives, where needed =v > Municipality and Conservation Authorities working U'QN together to prepare for successful implementation CDN W 0 a LAKE DRINKING WATER ERIE CE SOURCE PROTECTION PROTECTION 17 ACT FOR CLEAN WATER REGION _ BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road,Straffordville,ON Council Chambers Tuesday,March 17,2015 6:30 p.m. The second 2015-2016 Operating Budget meeting of the Council of the Municipality of Bayham was held on Tuesday, March 17,2015 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Tom Southwick, Councillors Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway, Clerk Lynda Millard and Treasurer Lorne James. Councillor Randy Breyer arrived at 6:50 p.m. 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2015-2016 DRAFT BUDGET (a) Report CAO-20/15 by Paul Shipway.Administrator re 2015 Financial Assistance Applications Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-20/15 re 2015 Financial Assistance Applications be received for information; AND THAT Council direct staff to prepare a resolution to be presented under other business on March 19,2015 for General Assistance supports as discussed. CARRIED (b) Report CAO-21/15 by Paul Shipway,Administrator re 2015-2016 Operating Budget- Draft 2 Moved by: Deputy Mayor Southwick Seconded by:Councilor Breyer THAT Report CAO-16115 re 2015-2016 Operating Budget-Draft-2 be received for information; AND THAT Council direct staff to reduce the 2015 allocation of Jimmi Jons in 2015 as follows: • Down to 1/month in Straffordville Ball Park • Down to 1/month in Vienna Memorial Park • Down to 1/month in Port Burwell Ball Park • Remove the Jimmi Jon at the East Beach in its entirety. CARRIED Page 1 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 23 of 303 Budget Meeting Minutes March 17,2015 4. BY-LAW (a) By-law 2015-032 Being a By-law to confirm all actions of Council Moved by:Councillor Casier Seconded by: Councillor Ketchabaw THAT confirming By-law 2015-032 be read a first,second and third time and finally passed. CARRIED 5. ADJOURNMENT (a) Adjournment Moved by:Councillor Casier Seconded by: Deputy Mayor Southwick "THAT the Council meeting be adjourned at 8:50 p.m." CARRIED "141.- r 'J MAYOR CLERK Page 2 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 24 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday,March 19,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARIO 7:00 P.M. Council recessed at 7:30 P.M.for Public Meetings-Planning(Zoning)and reconvened at 7:42 P.M. The regular meeting of the Council of the Municipality of Bayham was held on Thursday,March 19,2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick,Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill,Chief Building Official/Drainage Superintendent Bill Knifton and Water/Wastewater Operations Manager Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A) By-Law 2015-034 being a By-law to authorize the execution of an agreement between the Corporation of The Municipality of Bayham and Teamsters and its Local 879 B) In Camera Meeting regarding litigation or potential litigation,including matters before administrative tribunals,affecting the municipality or local board and advice that is subject to solicitor-client privilege,including communications necessary for that purpose C) Municipal Assistance Applications 4. ANNOUNCEMENTS Councillor Ketchabaw provided information regarding the Elgin Federation of Agriculture Awards Open House to be held at the CASO Building,750 Talbot Street, St.Thomas Saturday,March 28,2015 from 2:00 p.m.to 5:00 p.m.with presentations to occur at 3:30 p.m. Ken Montieth will be inducted into the Elgin Agricultural Hall of Fame and Briwood Farm Market will be recognized with the Ag-Business Award for 2014. Cost is$10 per person,and light snacks and refreshments will be provided(catered by Sunshine Resturaunt) Page 1 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 25 of 303 Council Minutes March 19,2015 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held March 5,2015 Budget meeting of Council held March 12,2015 Moved by:Councilor Casier Seconded by:Councillor Ketchabaw THAT the minutes of the regular meeting of Council held March 5,2015 be adopted. CARRIED Moved by:Councillor Ketchabaw Seconded by:Councillor Breyer THAT the minutes of the budget meeting held March 12 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION,CULTURE,TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES-EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report PS-09/15 by Ed Roloson,Water/Wastewater Operations Manager re LAS Sewer and Water Line Warranty Program Moved by:Councillor Breyer Seconded by:Deputy Mayor Southwick Page 2 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 26 of 303 Council Minutes March 19,2015 THAT Staff Report PS-09/15 re LAS Sewer and Water Line Warranty Program be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham endorse the Sewer and Water Line Warranty service offered by Service Line Warranties of Canada(SLWC),as endorsed by LAS; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with SLWC related to the marketing of the Sewer and Water Line Warranty Service to municipal serviced residents. CARRIED 10. DEVELOPMENT SERVICES-SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Notices of Public Meeting a Best Line Farms Ltd-Rezoning • Deryk Farms-Official Plan Amendment • Froese Vegetables—Rezoning • Moved by:Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1 be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-14/15 by Bill Knifton,Chief Building Official,Drainage Superintendent re Eden Drain Outlet Moved by:Councillor Casier Seconded by: Councillor Breyer THAT Report DS-14/15 re the Eden Drain Outlet be received for information; AND THAT the Council of the Municipality of Bayham wishes to proceed with this matter and appoints CJDL Consulting Engineers to prepare a preliminary report Page 3 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 27 of 303 Council Minutes March 19,2015 on the extension of the outlet for the Eden Drain pursuant to Section 78(1)of the Drainage Act for Council's consideration. CARRIED (b) Report DS-15/15 by Bill Knifton,Chief Building Official,Drainage Superintendent re Stewart Drain No. 1 Moved by:Deputy Mayor Southwick Seconded by:Councillor Casier THAT Report DS-15/15 re the Stewart Drain No.1 be received for information; THAT the Council of the Municipality of Bayham acknowledges the receipt of Report#208367 dated March 5,2014 for the Stewart Drain No.1,as prepared by Spriet Associates,and filed with the Clerk on March 12,2015; THAT Council set a date for the Public Meeting to be held on April 2,2015 at 8:00 p.m.to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works and in accordance with the Drainage Act. CARRIED (c) Report DS-16/15 by Margaret Underhill,Deputy Clerk/Planning Coordinator re Rezoning Application-Froese Vegetables Inc. Moved by:Councilor Casier Seconded by: Councillor Ketchabaw THAT Report DS-16/15 re Rezoning Application-Froese Vegetables Inc.be received for information; THAT Zoning By-law Z456-2003,as amended,be further amended by changing the zoning on a portion of the subject lands known as 56618 Calton Line,owned by Froese Vegetables Inc.,from the Agricultural(Al)Zone to the Farm Industrial (Ml)Zone; AND THAT Zoning By-law Z635-2015 be presented to Council for enactment. CARRIED Page 4 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 28 of 303 Council Minutes March 19,2015 (d) Report DS-17/15 by Margaret Underhill,Deputy Clerk/Planning Coordinator re Site Plan Agreement Extension Moved by: Councillor Ketchabaw Seconded by:Councillor Breyer THAT Report DS-17/15 re Site Plan Agreement Extension be received for information; AND THAT Council grant the request for an extension of the Performance Guarantee deadline to June 30,2015 for the registered site plan agreement between Tobias and Donna Hoover and The Corporation of the Municipality of Bayham. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Cheque Register being Cheque#018274 to Cheque#018360 inclusive and totaling $1,506,299.57 and Payroll Disbursements for the period ending March 1,2015 totaling $58,850.47 (b) Elgin County Library re Straffordville Library March 2015 Newsletter (c) Straffordville Cemetery Board minutes of meeting held February 9,2015 (d) Ontario Human Rights Commission re Applying a Human Rights Lens in Zoning, Licensing and Municipal Decision-Making (e) Long Point Region Conservation Authority Board of Directors minutes of meeting held February 4,2015 (1) Joe Preston,MP,Elgin-Middlesex-London re Volunteer Appreciation Week (g) Elgin County re Annual Warden's Charity Golf Tournament (h) Port Burwell Lakers re Mens Fastball Team 2015 Moved by:Deputy Mayor Southwick Seconded by:Councillor Casier THAT Correspondence Items 11.1.1(a)to 11.1.1(b)be received for information. CARRIED Page 5 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 29 of 303 Council Minutes March 19,2015 1.2 REQUIRING ACTION (a) The Municipality of Central Elgin re Recent Changes to Cost-Sharing of OPP-Supplied Court Security Expenses at the County Administration Building Moved by:Councillor Ketchabaw Seconded by:Deputy Mayor Southwick That the Council of The Corporation of the Municipality of Bayham support an OPP-Supplied Court Security Cost Allocation based on a proportionate share as indicated in the Central Elgin correspondence received by Council on March 19, 2015. CARRIED (b) Straffordville Community Committee re grounds surrounding the Straffordville Community Centre Moved by:Councillor Ketchabaw Seconded by:Deputy Mayor Southwick THAT Straffordville Community Committee correspondence re Watermelon Fest be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to provide correspondence to the Straffordville Community Committee indicating that no facility decisions have been made at this time and the grounds are available for the specified date. CARRIED (c) Trinity Anglican Church re Easter Sunrise Service Moved by:Councillor Ketchabaw Seconded by:Councillor Casier THAT the request from Fred Shelly to hold an Easter Sunrise Service with a campfire type burn on the East Beach in Port Burwell near the ramp for the physically challenged on April 5,2015 between the hours of 5:00 a.m.and 8:00 a.m. be approved;subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as an additional insured in the minimum amount of $2,000,000.00; THAT a burn permit be obtained; THAT the burn permit fee of$25.00 be waived; Page 6 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 30 of 303 Council Minutes March 19,2015 AND THAT cleanup of the area be the responsibility of the users. CARRIED 2. REPORTS TO COUNCIL (a) Report TR-05/15 by Lorne James,Treasurer re 2014 Council Remuneration and Expenses Moved by: Councillor Casier Seconded by:Councillor Breyer THAT Staff Report TR-05/15 re 2014 Council Remuneration and Expenses be received for information. CARRIED (b) Report CAO-12/15 by Paul Shipway,Administrator re Procurement By-Law Moved by: Councilor Casier Seconded by:Councillor Ketchabaw THAT Report CAO-12/15 re Procurement By-law be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt the Procurement By-Law for Council consideration; AND THAT By-law No.2012-122 be repealed in its entirety. CARRIED (c) Report CAO-17/15 by Paul Shipway,Administrator re Municipality of Bayham- Accessibility Plan—Policies Moved by:Councillor Casier Seconded by:Councillor Ketchabaw THAT Report CAO-17/15 re Municipality of Bayham Accessibility Plan-Policies be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt the Municipality of Bayham Accessibility Plan-Policies; Page 7 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 31 of 303 Council Minutes March 19,2015 AND THAT the Municipality of Bayham Accessibility Plan-Policies be posted on the website; AND THAT By-law No.2009-079 be repealed in its entirety. CARRIED 12. BY-LAWS (a) By-Law Z635-2015 Being a By-law to further amend By-law No.Z456-2003 (Froese Vegetables Inc.) (b) By-Law 2015-029 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Peter and Margaretha Thiessen (c) By-Law 2015-030 Being a By-Law to define the Procurement Policies and Procedures for the Corporation of the Municipality of Bayham (d) By-Law 2015-031 Being a By-law to authorize the Municipality to enter into an agreement with Service Line Warranties of Canada (e) By-Law 2015-034 Being a By-law to authorize the exection of an agreement between the Corporation of the Municipality of Bayham and Teamsters and its Local 879 Moved by:Deputy Mayor Southwick Seconded by:Councillor Ketchabaw THAT By-Laws Z635-2015,2015-029,2015-030,2015-031 and 2015-034 be read a first,second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) Municipal Assistance Applications Moved by:Deputy Mayor Southwick Seconded by:Councillor Breyer THAT Council of The Corporation of the Municipality of Bayham approves fee waivers for use of the Vienna Community Centre,Straffordville Firehall and Straffordville Community Centre grounds as follows: Page 8 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 32 of 303 Council Minutes March 19,2015 • Bayham Historical Society for monthly meetings; artifacts and records may remain at Edison Museum,no new items or artifacts to be accepted for storage at the Museum or Municipal office,use of Municipal sign; • Tub Daze Committee(being organized by Bayham's Family Table)$1,500, plus up to$700 value for portable washrooms and handwash stations,beach cleaned,staff assistance to deliver picnic tables and garbage cans; • Port Burwell Santa Claus Parade(being organized by Bayham's Family Table)staff assistance for road closure,traffic control and safety for Santa Claus Parade,plus liability insurance coverage for the parade on County roads; • Eastern Star upper hall for 10 monthly meetings held first Tuesday of month,September through June,with the option to undertake own cleaning after meeting use or continue to pay cleaning fee;use of whole hall for 2 events; • Edison Fest Committee$1,500,plus up to$300 value for 1 accessible washroom,1 and handwash station,use of the Vienna Memorial Park with Community Centre as back up venue for Edison Fest,staff assistance to deliver picnic tables;traffic cones and garbage cans to Vienna park,cleaning cement pad (pavilion); • Otter Valley Naturalists use of Vienna Community Centre for monthly meetings held 2nd Monday of month,September through June,plus potluck dinner in December; • Photographers of the Otter Valley use of Vienna Community Centre for monthly meetings on the last Monday of each month; • Port Burwell/Bayham Horticultural Society Public Works assistance to move cement planters in Port Burwell if/as required and use of municipal sign; • Port Burwell Historical Society(Canada Day parade and celebrations) $1,100 including portable washroom and handwash station;staff assistance for road closure,traffic control and safety,use of gazebo,cenotaph and Marine Museum parking lot,liability insurance coverage for the parade on County Roads, plus waiver for the building permit fee for placement of Ship's Wheelhouse on Marine Museum property; • Port Burwell Legion-P.B.Br 524 for exemption of property taxes,up to legislated limit,staff assistance for Remembrance Day parade,road closure,traffic control and safety,plus liability insurance coverage for the parade on County roads. • St.Luke's Anglican Church Guild use of Vienna Community Centre basement with kitchen for 2 events,funeral luncheons,as required and use of Vienna Memorial Park food booth for Edison Fest; Page 9 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 33 of 303 Council Minutes March 19,2015 • Straffordville Community Committee for Watermelon Fest$1,500,plus use of the Straffordville Park,up to$800 value for portable washrooms,including 1 accessible washroom and handwash stations,Community Centre parking lot, grounds,cement pad cleaned,instal/remove banners&Christmas lights,garbage dumpster,deliver extra picnic tables,staff assistance for road closure,traffic control and safety,plus liability insurance coverage for the parade on County Roads use of Municipal sign,use of Vienna Community Centre(Straffordville if/as available)fee waiver for meetings 1—2 times monthly,plus possible use of hall for up to 12 events; • Straffordville Firefighters'Association use of Vienna/Straffordville Community Centre for 2 events and use of Municipal sign; • Straffordville Public School Graduation Committee for use of Straffordville/ Vienna Community Centre up to 2 events; • Straffordville Lions' use of Vienna Community Centre for bi-monthly meetings;weekly Bingo,plus up to 6 events; • Straffordville Lions'Club Straffordville Santa Claus Parade for staff assistance for road closure,traffic control and safety,plus liability insurance coverage for the parade on County roads;use of the Straffordville Firehall after the Santa Claus Parade for up to two hours,plus liability insurance coverage for the parade on County roads; • Vienna Lioness use of Vienna Community Centre Lions'den with kitchen for 10 monthly meetings from September through June,3rd Monday of the month; whole hall for 1 event and downstairs for 1 event,both with prior night setup; • Vienna Lions' Club use of Vienna Community Centre Lions'den for 21 meetings with kitchen occasionally,2nd and 4th Monday,September through June; whole hall with kitchen for 4 events,plus 3 events downstairs without kitchen; • Port Burwell Lakers ball team use of Port Burwell ball diamond,including food booth,washroom facility and ball diamond lights for games and practices, subject to advance payment of fee for use of lights,as required, (building/washrooms,diamond to be maintained by users,game schedule to be provided in advance); • Straffordville Giants ball team use of Straffordville Park front ball diamond, including ball diamond lights for games and practices,subject to payment of advance fee for use of lights,as required(diamond to be maintained by users,game schedule to be provided in advance); • Straffordville Kids Christian Baseball League for use of the Straffordville Park front ball diamond,including ball diamond lights for ball games and practices,subject to advance payment of fee for use of lights,as required(diamond to be maintained by users); Page 10 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 34 of 303 Council Minutes March 19,2015 THAT staff be directed to make scheduling arrangement suitable to both Straffordville Giants and Straffordville Kids Christian Baseball organizations for Straffordville Park use; THAT the above applicable approvals are subject to required advance arrangements with the Community Centre Manager and/or designated Municipal staff,completion,submission and approval of a written contract or Municipal Building Use Booking form,including the provision of a certificate of insurance, naming the Municipality of Bayham,as an additional insured,in the minimum amount of$1,000,000 to$2,000,000,as applicable; THAT cleaning fees and HST for use of the Community Centre(s)will apply to all fee waivers,except those qualifying under the Use&Fee Waivers—Community Centres Policy dated September 2002; THAT the Community Centre Manager be requested to ensure a representative of each group that has been awarded a waiver of the cleaning fee is aware of where cleaning related supplies are kept,what clean-up duties are expected,removal of any waste generated by the group and the consequences of failing to follow instructions in a satisfactory and acceptable manner; AND THAT Municipal staff make arrangements for the delivery of the portable washrooms/handwash stations,as appropriate. CARRIED (b) In Camera Moved by:Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Council do now rise to enter into an"In Camera Session of Committee of the Whole at 8:30 p.m.to discuss: • litigation or potential litigation,including matters before administrative tribunals,affecting the municipality or local board; • advice that is subject to solicitor-client privilege,including communications necessary for that purpose. CARRIED (c) In Camera meeting regarding litigation or potential litigation,including matters before administrative tribunals,affecting the municipality or local board and advice that is subject to solicitor-client privilege,including communications necessary for that purpose Page 11 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 35 of 303 Council Minutes March 19,2015 (d) Out of Camera Moved by: Deputy Mayor Southwick Seconded by:Councillor Casier THAT the Committee of the Whole do now rise from the"In Camera" session at 9:00 p.m. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-033 Being a By-Law to confirm all actions of Council Moved by:Councillor Ketchabaw Seconded by:Deputy Mayor Southwick That confirming By-Law 2015-033 be received for information. CARRIED (b) By-Law 2015-035 Being a By-law to authorize external borrowing in the amount of six million dollars($6,000,000.00)from the Toronto-Dominion Bank for the purposes of The Municipality of Bayham Moved by:Councillor Breyer Seconded by:Councillor Casier THAT By-Law 2015-035 be read a first,second and third time and fmally passed. CARRIED (c) By-Law 2015-036 Being a By-law to confirm all actions of Council Moved by:Councillor Breyer Seconded by:Councillor Casier THAT confirming By-Law 2015-036 be read a first,second and third time and finally passed CARRIED Page 12 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 36 of 303 Council Minutes March 19,2015 16. ADJOURNMENT (a) Adjournment Moved by:Councillor Ketchabaw Seconded by:Councillor Casier THAT the Council meeting be adjourned at 9:05 p.m. CARRIED MAYOR CLE Page 13 of 13 Budget meeting of Council held March 17,2015 Regular meetin... Page 37 of 303 Budget meeting of Council held March 17,2015 Regular meetin... Page 38 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday,March 19,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARIO 7:30 P.M.-Best Line Farms Ltd. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick,Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the public meeting to order at 7:28 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Planning Coordinator stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) Application submitted by Best Line Farms Ltd. The purpose of the public meeting is to consider an application to change the zoning on a recently severed parcel from the Agricultural(Al)Zone to the site-specific Rural Residential(RR-xx)Zone and to change the zoning on the retained parcel from the Agricultural(Al)Zone to the Special Agricultural(A2)Zone The effect of the by-law will be to accommodate the severance of a surplus farm dwelling with site-specific regulations for an undersized lot frontage,and to prohibit the establishment of any new residential dwellings on the retained agricultural lands in accordance with the land severance policies of the Official Plan 5. PUBLIC PARTICIPATION Murray Bogart,9333 Plank Road was in attendance and asked what is the undersized frontage on the severed parcel The Planning Coordinator responded the Rural Residential frontage of the severed corner parcel at the corner of Pressey Road and Green Line is 51.93 meters at one side and 18.38 meters at the other side. Page 1 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 39 of 303 Council Minutes March 19,2015 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The Public Meeting was adjourned at 7:33 p.m. MAYOR CLExn. Page 2 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 40 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday,March 19,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARIO 7:30 P.M.-Deryk Farms Present were Mayor Paul Ens,Deputy Mayor Tom Southwick,Councillors Randy Breyer, Wayne Casier,and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the public meeting to order at 7:33 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Planning Coordinator stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) Application submitted by Deryk Farms The purpose of the public meeting is to consider an Official Plan amendment to change section 2.1.7.1 c)in the Agriculture land use policies as it relates to farm consolidation and the severance of surplus farm dwellings The effect of the amendment would be to specifically allow the severance of surplus farm dwellings from consolidated farm operations within the Municipality,where the retained primary farm dwelling is located within an abutting neighbouring municipality,whereby currently the dwelling must be located within the Municipality of Bayham 5. PUBLIC PARTICIPATION David Roe,agent for the applicant Deryk Farms was in attendance and provided an overview of the application pointing out that Council has option to consider a site-specific amendment or a general Official Plan amendment. Page 1 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 41 of 303 Council Minutes March 19,2015 Robert Deryk advised he owns an adjoining farm on the Malahide side of Springerhill Road and wishes to eventually close the road allowance and merge the two farms. Currently he wants to deem the house on the Bayham farm as a surplus dwelling. 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The meeting was adjourned at 7:38 p.m. MAYOR CLERK Page 2 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 42 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES Thursday,March 19,2015 MUNICIPAL OFFICE STRAFFORDVILLE,ONTARO 7:30 PM-Froese Vegetables Inc. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick,Councillors Randy Breyer, Wayne Casier,Tom Southwick and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill was in attendance to present the Purpose and Effect of the Proposed Amendment. 1. CALL TO ORDER Mayor Ens called the public meeting to order at 7:39 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST&THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Planning Coordinator stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT (a) Application submitted by Froese Vegetables Inc. The purpose of the public meeting is to consider an application to change the zoning on a parcel from the Agricultural(Al)Zone to the Farm Industrial(M1)Zone The effect of the by-law will be to recognize an existing on-site faun-related industrial use in accordance with the Farm-Related Industrial and Commercial Uses policies of the Official Plan 5. PUBLIC PARTICIPATION Isaac Froese,owner and Richard Gilbert,consultant were in attendance to provide information. Froese Vegetables Inc.wish to add additions to existing structures which requires rezoning a portion of the property. Councillor Casier inquired if the parents'house has to be rezoned as well. The Planning Coordinator responded that 10 acres is proposed with the house included. Page 1 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 43 of 303 Council Minutes March 19,2015 Councillor Casier asked if the applicant had inquired about a larger area. The Planning Coordinator advised that in a previous conversation Dan Froese had requested 12 acres and she had explained to him the planner and staff recommend 10 acres as the existing area for the business providing some room for small scale expansion while keeping as much workable land with the Al zone. She added that she informed Mr.Froese that the applicant would have to make a justified request at the public meeting to Council for consideration of a larger area. Councillor Ketchabaw commented that the size as recommended is understandable due to the Province's wish to maintain as much agricultural as possible. 6. CORRESPONDENCE The Planning Coordinator advised there were no inquiries or written comments received. 7. OTHER BUSINESS There was no other business. 8. ADJOURNMENT The meeting was adjourned at 7:42 p.m. MAYOR CLERK Page 2 of 2 Budget meeting of Council held March 17,2015 Regular meetin... Page 44 of 303 VAY REPORT DEVELOPMENT SERVICES 411161.., 444,puuni -- TO: Mayor&Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 2, 2015 REPORT: DS-18/15 FILE NO.C-07/E09 SUBJECT: STEWART DRAIN NO.1 BACKGROUND: The purpose of this report is to hold a Public Meeting to consider Spriet Associates Engineer's Report#208367 received from Spriet Associates dated March 5,2015 and filed with the Clerk on March 12,2015. On December 11,2008 the Clerk received a Petition for Drainage Works from John Stewart. On December 18,2008 Council appointed Spriet Associates to prepare a report under the Drainage Act, for consideration of drainage for the affected lands known as Part Lots 21 and 22, Concessions 8 and 9. On March 19,2015 Council decided to proceed with Notices under the Drainage Act and directed the Clerk to mail a Notice of Public Meeting to all interested parties.A Notice of Public Meeting dated March 23,2015, pursuant to Chapter D17, Section 41 of the Drainage Act was prepared;and this Notice confirmed that the Municipality will hold a Public Meeting on Thursday April 2,2015 at 8:00 p.m.to consider the proposed construction of the drainage works known as the Stewart Drain No.1.The Notice of Public Meeting and a copy of the Engineer's Report were mailed to: (a) Every landowner within the area requiring drainage. (b) Clerk of every other local municipality in which any land or road that is assessed for the drainage works, or for which compensation or other allowances have been provided in the report is situate. (c) Any public utility, railway company or road authority that may be affected. (d) Long Point Region Conservation Authority. (e) The Ministry of Natural Resources. (d)The Director, of the Ministry of Agriculture, Food and Rural Affairs. Report DS-18/15 by Bill Knifton,Chief Building Official,Dr... Page 45 of 303 Pursuant to Section#42 of the Drainage Act, Council of the initiating municipality shall give an opportunity to any person to withdrawal from the petition,sign the petition or speak to the matter. If,at the end of such Council meeting,the petition contains a sufficient number of names to comply with Section#4,the Council may proceed to adopt the report by giving two readings by Council to the Provisional By-law and set the date for the first sitting of the Court of Revision. In addition,any owner of land assessed for maintenance or repair may appeal from the assessment contained in the Stewart Drain No.1 report#208367,which was served upon them by regular mail on March 23, 2015. DISCUSSION: Following the engineer's presentation at the Public Meeting, landowners and all other affected parties are given the opportunity to voice their concerns relating to any aspect of the report. If for any reason the report should be reconsidered, Council may refer the report back to the engineer. In addition landowners in the area requiring drainage shall be given an opportunity to withdraw or add their names to the petition.This shall include affected Municipalities if their lands or roads are within the area requiring drainage. If the petition does comply with Section 4, Council may proceed to adopt the report by giving two readings to the attached Provisional By-Law. RECOMMENDATION 1 THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#208367 dated March 5,2015, referred to as the"Stewart Drain No.1"report; 2. THAT Provisional By-law#2015-037 be given first and second reading; 3. THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46(2)of the Drainage Act; 4. AND THAT a date of May 7,2015 at 8:00 p.m. be set for the first sitting of the Court of Revision." Respectfully Submitted by: Bill Knifton / `a'=i p . ' Chief Building Official Administrate Drainage Superintendent Report DS-18/15 by Bill Knifton,Chief Building Official,Dr... Page 46 of 303 1yAY .4....:-..., REPORT ,,, , .iiii.ask DEVELOPMENT SERVICES o40) ,°p,. ‘,. .. 4g-1o, rnit-y I TO: Mayor&Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: April 2, 2015 REPORT: DS-19/15 FILE NO.C-07/E09 SUBJECT: MAGYAR—DIELEMAN DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Magyar—Dieleman Municipal Drain. The final reading was given to Provisional By-Law#2015-005 on March 5,2015 that provides for the re-construction of the Magyar—Dieleman Municipal Drain. The estimated cost of construction as per Spriets report#212102 is$68,900.00. Tender forms were prepared by Spriet Associates.The tender invite notice provided for a closing date of March 25, 2015 at 12pm.The following tenders were received by closing: 1. Froese Excavating Ltd.(received Tender Form and Certified Cheque in the amount of $7000.00)tender in the amount of$65,664.59(plus HST)to commence work on or after April 1,2015 and to complete work on or before April 15, 2015. 2. Van Bree Drainage&Bulldozing(received Tender Form and Certified Cheque in the amount of$8814.00)tender in the amount of$78,000.00(plus HST)to commence work on or after August 1,2015 and to complete work on or before November 1, 2015. 3. A.G. Hayter Contracting Ltd(received Tender Form and Certified Cheque in the amount of$10,100.00)tender in the amount of$89,250.00(plus HST)to commence work on or after June 1,2015 and to complete work on or before July 31,2015. Report DS-19/15 by Bill Knifton,Chief Building Official,Dr... Page 47 of 303 DISCUSSION: Since this drainage works is a reconstruction of an existing Municipal Drain under Section 78 of the Drainage Act, the Engineers construction estimate is not critical; however the lowest tender bid is slightly under the Engineers estimate as noted previously. RECOMMENDATION 1. THAT Staff Report DS-19115 be received; 2. THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Magyar—Dieleman Municipal Drain,as submitted by Froese Excavating in the amount of$65,664.59(plus HST)with work to commence on after April 1, 2015 and work to be completed on or before April 15, 2015 3. AND THAT By-Law 2015-038 authorizing the execution of contract documents be presented to Council for enactment. Respectfully Submitted by: Bill Knifton r� f Paul Shipway Chief Building Official Administrator Drainage Superintendent Report DS-19/15 by Bill Knifton,Chief Building Official,Dr... Page 48 of 303 VOXY1144 I oak- REPORT o 11' DEVELOPMENT SERVICES 1'� quirt-unity ie'49 TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 2, 2015 REPORT: DS-20/15 FILE NO. C-071 D13 Roll#3401-000-006-15700 SUBJECT: New Hope Baptist Church Request to Rezone File: D14.NHBC BACKGROUND: New Hope Baptist Church, 57272 Talbot Line, has approached the Municipality with plans to expand their church building with a 2500 sq.ft. addition. Property research revealed that in 1996, Council granted a three-year temporary zoning. The temporary zoning was granted in order for Council to evaluate the situation at the end of the three year term to determine if the permitted use as a Church was still feasible at that location. In January 1999,the Church was advised that their temporary zoning would be expiring and they needed to re-apply. They were also advised that as a result of amalgamation in 1998,the Municipality was undergoing a review of the current official plans and zoning by-laws for the former Township of Bayham,Village of Vienna and Village of Port Burwell. Council suggested that in light of the comprehensive review, this property could be rezoned temporarily one additional time by application from the Church and the property would be included in the numerous changes as part of the amalgamation of the three Corporation's planning documents. In August 1999 Council granted a further temporary three-year term to permit the use with the expectation that the comprehensive planning documents would be completed. Research shows that the property was not included in the comprehensive amendments to the planning documents and therefore the property is not zoned for the existing use. A rezoning application is required to bring the property into compliance with the Zoning By-law prior to the issuance of a building permit. DISCUSSION: It is apparent the intent of Council in 1999 was to include the property in the new amalgamated planning documents. It is an historical oversight that can be corrected now. Staff is seeking direction to honour the intent of former Council and continue the process to re-zone the property at no cost to the property owner from Site-specific Highway Commercial(HWC-2)Zone to Report DS-20/15 by Margaret Underhill,Deputy Clerk/Planning... Page 49 of 303 Staff Report DS-20/15 2 Institutional(I)Zone in the Zoning By-law Z456-2003. Further to the expansion of the Church,there is a road drain commencing at a catch basin on Green Line that outlets through the church property with an 8"plastic tile and terminates into the MTO catch basin on Provincial Highway 3(Talbot Line). It appears the drain has been in existence for quite some time and it runs through the area where the church wishes to construct the addition so relocation is required. Staff have researched and there is no indication of a mutual agreement or easement for this drain. There is a need to make this a legal outlet. The two options presented to the Church representative was 1)Municipality petition for drainage under the Drainage Act,which could take up to two years or more to complete;or 2)Mutual Drain Agreement between the Church and the Municipality for the drain and the potential relocation of the drain whereby the costs would be shared 50/50 between the two parties. The Church representative advised the Municipality in writing that they agree to enter in to a Mutual Drain Agreement with the Municipality equally splitting the cost. Additionally as part of the development of this property, a site plan agreement will be coming forward in the near future for Council's consideration. ATTACHMENTS: 1. Email correspondence—New Hope Baptist Church dated March 26,2015 RECOMMENDATION 1. THAT Report DS-20115 be received for information; 2. AND THAT Council directs Staff to continue the process initiated by the Municipality in 1999 to rezone lands identified as 57272 Talbot Line,owned by New Hope Baptist Church; 3. AND THAT Council directs Staff to prepare a Mutual Drain Agreement to address the Green Line road drain affecting the lands identified as 57272 Talbot Line, owned by the New Hope Baptist Church. Respectfully Submitted by: Reviewed by: Margar t Underhill Paul Shipway Deputy Clerk/Planning Coordinator Administrator Report DS-20/15 by Margaret Underhill,Deputy Clerk/Planning... Page 50 of 303 Marg Underhill From: John Friesen <newhopel @on.aibn.com> Sent: Thursday,March 26,2015 9:56 AM To: Marg Underhill Subject: Re:Amendment to zoning by-law for New Hope Baptist Church Hello Margaret, Re:We,New Hope Baptist Church,ask council to wave the cost for the application fee for permanent zoning of Lot 18 Con.10 to"Institutional." Reason:See letter from Maureen Beatty,AMCT Co-coordinator of planning February 5, 1999. The church delegation was told then that all that was required to get"Permanent Zoning"of said property was a written and signed letter from the church which we sent. We were told that the municipality was going through some major changes and that when the temporary time was over they would then automatically move us to a permanent zoning at their initiative and expense. Apparently it was overlooked at the time and we would like to move forward with the rezoning application. See letter from the church dated: January 1999 to Municipal Office of Elgin County,Mrs.Beatty. Assistant Pastor Greg Friesen New Hope Baptist Church In discussing the drainage issue with the Pastor&building committee we reached a consensus that we will go with the 50/50 route and split the cost with the municipality. Report DS-20/15 by Margaret Underhill,Deputy Clerk/Planning... Page 51 of 303 New Hope Baptist tehurch Mallu�.tddrpsa 4 Canidon Ct,TlHaonbu ra,Ontario N4G 4113 s (519)842-3251 : • John Prieocn,Peeler 27 Municipal Office of Elgin County Ju"49 Mrs.M.Beatty. Box 160 9344 Plank Rd. Straffordville,Ont.NW 1Y0 Dear Mrs.Beatty This letter is in response to your kind reminder that in Juno of 1999 our Temporary Zoning Permit expires. We as a Church are in our fifteenth(15)year,serving the community of Tillsonburg and surrounding areas.This location is meeting our needs and it would please us if Council would approve for us a Pe manent Zoning. Our goal in the future is to build a new auditorium 60 by 44. Also we are working on acquiring the corner piece ofproperty from the M T.O.(Which we have maintained for the last three years.) We will await your reply. Sincerely,; ours 04. 0.44") Friesen,Pastor The Friendly Church That Is Derent ! Report DS-20/15 by Margaret Underhill,Deputy Clerk/Planning... Page 52 of 303 February 5,1999 Pastor Join Friesen New Hope Baptist Church 4 Camdon Court Tiilsonburg,ON N4G 4B3 Dear Pastor Friesen SUBJECT: Temporary Zoning--New Hone Baptist Church Part Lot 18.Concession 10 Thank you for your letter received on January 27,1999 with regard to the continued use of the subject property for a church and a school. I subsequently prepared the attached report which was considered by Council at its regular meeting held on Thursday,February 4t 1999 and deferred for further discussion later that afternoon during a planning session with the municipal planning consultant,Gary Blazak of Cumming Cockburn Limited. The purpose of the planning session was to commence a review of the official plans and zoning by-laws currently in place for the former Township of Bayham,Village of Vienna and Village of Port Burwell. It was suggested by Deputy Mayor Petrie and supported by the other members of Council that in view of the fact that through this official plan review,the municipality can simply designate your property as"Institutional", it would be to your benefit and more cost effective if you simply submitted a rezoning application at a cost of$500 to renew the temporary use for a period of about two years. At the end of the two year period,it is likely that your property would have been redesignated by the municipality at its initiative and expense as opposed to you undertaking site specific official plan and zoning by-law amendments at your expense(approx. $2,000). Therefore,I have enclosed a rezoning application for you to complete and submit with a fee of $500 for renewal of the temporary use by-law. You should obtain and attach comments from the Elgin/St.Thomas Health Unit and the Ministry of Transportation about only the application for temporary renewal. If you have any questions whatsoever,please call or visit me. Yours truly, Maureen Beatty,AMCT Co-ordinator of Planning D14N88C Dev/99015 Report DS-20/15 by Margaret Underhill,Deputy Clerk/Planning... Page 53 of 303 VXY 4 - REPORT opo o ,� DEVELOPMENT SERVICES unity t& TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 2, 2015 REPORT: DS-21/15 FILE NO.C-071 D08.DERY SUBJECT: Official Plan Amendment No.15—Surplus Farm Dwelling D09.DERY BACKGROUND: An official plan amendment application submitted Robert&Michele Deryk Farms Ltd. proposes to amend the official plan in support of a proposal to sever a surplus farm dwelling that does not conform to Section 2.1.7.1 c)of the Official Plan as a result of the location of the retained farm dwelling by the applicants being located outside the Municipality of Bayham. The subject lands are located in Part Lot 109, Concession 6 STR on the south side of Heritage Line, immediately east of Springer Hill Road,and known municipally as 53443 Heritage Line. The official plan amendment is to permit a property site-specific exemption within the "Agriculture"land use designation or to consider a general amendment to this section for all future similar scenarios as outlined in the planner's memorandum. The subject lands are designated"Agriculture" in the Official Plan and zoned Agricultural (A1) in Zoning By-law Z456- 2003. Purpose&Effect The purpose of the official plan amendment is to change section 2.1.7.1 c)in the Agriculture land use policies as it relates to farm consolidation and the severance of surplus farm dwellings. The effect of this amendment would be to specifically allow the severance of surplus farm dwellings from consolidated farm operations within the Municipality,where the retained primary farm dwelling is located within an abutting neighbouring municipality,whereby currently the dwelling must be located within the Municipality of Bayham. DISCUSSION: The planner's memorandum dated February 5, 2015 as attached provides a complete analysis of the proposal to consider an amendment to the policies surrounding surplus farm dwellings. Council will recall that Bayham has previously adopted Official Plan Amendment No. 13 Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 54 of 303 Staff Report DS-21/15 Deryk Farms Page 2 (Ringland-not fully approved by Elgin County)which considers changes to the same policy Section 2.1.7.1 c)as follows: A minimum of one existing dwelling within the Municipality of Bayham must be retained by the proponent farm operation, or a registered owner of the proponent farm operation; The proposed amendment eliminates the need for the primary dwelling to be located in the "Agriculture"designation. The Deryk proposal suggests either a site-specific amendment to permit the primary dwelling in an adjacent municipality(Malahide)for his purpose of severing a surplus farm dwelling or to consider a generic amendment to allow the primary dwelling in Bayham or an adjacent municipality for future applications for surplus farm dwellings as follows: A minimum of one existing dwelling within the Municipality of Bayham, or an adjacent neighbouring municipality, must be retained by the proponent farm operation, or a registered owner of the proponent farm operation; Based on the application and the comments provided, staff and the planner would support the proposed amendment as either a site-specific amendment to Section 2.1.7.1 c)or a general amendment to Official Plan Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings for all future similar scenarios. Council can consider the two options as presented. As required,the County of Elgin was circulated for comment, see letter attached. The public meeting was held in accordance with the Planning Act requirements on March 19, 2015. Mr. Roe,appointed Agent, and Mr. Deryk were in attendance to outline their intent. Mr. Roe noted the two options for Council to consider. No public concerns were presented at the public meeting and at the time of writing this report no further submissions were received from the public. ATTACHMENTS 1. Official Plan Amendment Application 2. IBI Memorandum dated February 5,2015 3. Draft Official Plan Amendment Number 15—generic amendment 4. Draft Official Plan Amendment Number 15—property site-specific amendment 5. County of Elgin Correspondence—dated March 13,2015 RECOMMENDATION 1. THAT Report DS-21115 be received for information; 2. AND THAT By-law 2015-039, being an adopting By-law for Official Plan Amendment No. 15 regarding amending Official Plan Section 2.1.7.1 c)be presented for enactment; Or AND THAT By-law 2015-039, being an adopting By-law for Official Plan Amendment No. 15 regarding amending Official Plan Section 2.1.7 be presented for enactment; Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 55 of 303 Staff Report DS-21/15 Deryk Farms Page 3 3. AND THAT adopted Official Plan Amendment No. 15 be forwarded to the County of Elgin for approval. Respectfully Submitted by: Reviewed by: Marg ret Underhill Paul Shipway Deputy Clerk/Planning Coordinator Administrator Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 56 of 303 V' MUNICIPALITY OF BAYHAM .4114111 ' ,• P.O.Box 160 _no Straffordville,Ontario /f(drhir. NOJ 1Y0 10.ciai, Phone(519)866-5521 Fax(519)866-3884 APPLICATION FOR AMENDMENT TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000. If the application is not completed in full,the application will be returned. Robert & Michele Deryk Farms Ltd. I/WE, Robert Deryk shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Property Owner R, iert Deryk _ I have power to bind the corporation RECEIVED • JAN 1 5 2016" Property Owner MUNICIPALITY OF BAYHAM FOR OFFICE USE ONLY 1 — DATE RECEIVED: Jor;/$e3 AMOUNT RECEIVED: " r 000 "V FILE NO: a"• R y DATE ADOPTED BY COUNCIL — Therms a', : Jo a:r1/5` Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 57 of 303 Official Plan Amendment Application Page 2 1. Registered Owner's Name Robert & Michele Deryk Farms Ltd. Address RR #1, Aylmer, ON N5H 2R1 SO SO/ 7 /,jd¢ e Telephone leo.(Home) (Business) (Fax) 519-808-0364 Lot and Concession(if applicable) 2. Authorized Agent David R o e Address 599 Larch St. Delhi, ON N4B 3A7 Telephone No. 519-582-1174 Fax Please specify to whom all communications should be sent: Owner ( ) Solicitor ( ) Agent ( x) 3. Legal Description of the land for which the amendment is requested: Concession: 6 STR Lot: 109 Reg Plan# Street&Municipal Address: 53443 Heritage Line go// # - 31/4,/ 00 007 0 (95-00 4. Size of property which is subject to this Application: Lot to be Severed Frontage: 52.7m m Depth: 49.9m m Area: 214 7 m 2 sq.m 5. Existing Designations: (a)Official Plan Agricultural (b)Zoning A1-15-A 6. Present use of subject lands.(Be Specific) Agricultural _ Existing surplus dwelling to be severed. 7, Description of proposed development for which this amendment is requested(i.e. uses, buildings,or structures to be erected.(Be Specific) Require amendment to Section 2.1 .7.1(c) of the Official F1an. Theoownee,,af the farm does not own a farm within Bayham. He does own farms within the Township of Malahide adjacent to the subject lands. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 58 of 303 Official Plan Amendment Application Page 3 8. Designation requested: Relief from Section 2.1 .7.1 (c) on site specific basis to permit severance of a dwelling made surplus through farm consolidation. 9. Services existing or proposed for the subject lands:Please indicate with a 0 Water supply Existing Proposed (a) Municipal piped water supply 0 0 (b) Drilled Well ® 0 (c) Dug Well 0 0 (d) Communal Well 0 0 (e) Other Sewage Disposal Existing Proposed (a) Municipal sanitary sewers 0 0 (b) Individual septic tank ® 0 (c) Other Storm Drainage (a) Provisions existing drainage (b) Proposed Outlet 10. Reason(s)and justifications for requesting this amendment(attach separate sheet if necessary) Proposed consent complies with the policies of the PPS and the Elgin County Official Plan. Intent of OP policy will be maintained. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 59 of 303 Official Plan Amendment Application Page 4 11. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) Survey plan,or a sketch based on an Ontario Land Surveyor description of all lands in the Owner's possession in the vicinity of the subject application with the lands covered by this application outlined in red,and showing the location,size and use of all buildings and structures on the Owner's lands and on all adjacent properties. (b) Large scale detail plan of the proposed development,showing the location and type of all buildings,setbacks,number and floor area or dwelling units (if applicable)the location of driveways,parking or loading spaces, landscaping areas,planting strips,and o'her uses. (c) Written comments from the Elgin St.Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). 13. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 14. Additional information: / i o a eria sAr r�e Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 60 of 303 Official Plan Amendment Application Page 5 I/WE, D_ayid Roe (Agent) ,of the of ,in the County of Norfolk ,do solemnly declare: Agent (i) that I/We am/are the owner(s)of the lands described above (ii) that to the best of my/our knowledge and belief,all of the information and statements given in this application and in all exhibits transmitted are true. (ill) that I/we hereby appoint to act as an Agent on my/our behalf in all aspects of this application. And I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under oath,an by virtue of the "Canada Evidence Act". DECLARED BEFORE ME at the /1 eeni ciCr/i/y of 4/rYi f� Owne" Agen in the County/Region of ±1�,i/ ,this /,'5 ) day of (-)7/76427 ,20/5: ) ) Owner/Agent A Co" 1er,etc. MARGARET UNDERHILL,a Commissioner,ete. Be{ny Clerk of the Corporation of the December 15, 2014 Maaicipalltyofn2yhsm. We Robert & Michele Deryk Farms Ltd. appoint David Roe to be our agent for this application. a I have power to bind t•F corporation. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 61 of 303 PV co 0 Geocortex' Essentials 53443 Heritage Line P 3' d I �" `4' 4. ' I wt a ` sr' Q t i ��t tt.'Vit' i f l i, q } rY F F� i i. k 1`; EEI tl{ i i 1 4 ` -.4,�� 4`'-1 ( r7'1rrJ-' ". �-R;, i. I' I 1i /' '"fl 1. Legend Ci ^ i \.� X11 _ .1. r ` : '+.= ' Image 0 4'iN_ I �; '.f�'� *�' et - r , Red' nand i 44:3 iS — �' S✓ s "..' �� r .' I, - Green Land 2 -ft k ,"'t F iPil• Its 'r- * BW4.4 nand 3 �_ C I 1/ - ♦' 4. '4.4— 'i . Wand Street Map { �'_ ;_~ �''I^ ( L { Proposed dwelling rd' 1 . � f, . to he severed - A . f" ' Location of dwelling 4.,� A4!- ' In Malahide l3 .. 1 Subject Lands//// if. 1 , , a tr _'„hill Lanl3s In hfatalside1. d e. De t r r. I ,;'f ., I E4� Owned 6y ry r v ' r .. - _ I 1 - I II `` :1i. Family \\ I it' s I.` .� I i `•' II SI) 1 I4 ilicHli , Ch airs 1 1:29,420 w 1,494.5 0 747.26 1,494.5 Meters N/A . This map is a user generated static output from an Internal mapping site and is for retomnce only.Data layers that appear on this map may or may not be WGS,e1984_Web_Mercator Auxiliary_Sphere accurate,cortent,or otherwise reliable 0 Latitude Geographics Group Ltd THIS MAP IS NOT TO BE USED FOR NAVIGATION 77) ro 0 C) `" Geocortex' Essentials 53443 Heritage Line crNo''''' v cocD f+:. ,..»_ Legend 1 rif Image dI ` " Red Band 1 .aAllkt , Guar.Land 2 '-C f Blue Banc 3 (� K .. World Street Map cor .R q � E E r' _ 4 fes. II ,� - Subject Lands//// o . - «Q 9 I p . / 1 I '74-.,-„,.,_—-I/ . e, ' Proposed dwelling I..'7.'., . .., ,1.; -r . ' -III.I.-----. 'Il to be severed A / / r ,r 4/." ,7 fel es' 'W ' CiM i ,/ /It , 1: V g _ 1:3.6770Notes �1� f w ' x -- O186.8 0 93.41 186.8 Meters Nth urienormensimposemmenammtif _hwa = This map is a user generated static output Irom an Internet mapping site and WtiS_iSB�_Wotr Mercator Auxilia S here is for rotoronco only.Date layers that appear on this map may or may not be ry_ p accurate,current,or otherwise reliable. a Latitude Geograpttk:s Group Ltd. THIS MAP IS NOT TO SE USED FOR NAVIGATION r= IBI GROUP 203-350 Oxford Street West I B 1 London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 l 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date February 5,2015 From Derek Dudek,MCIP RPP Project No 3404-592 cc Steno dd Subject Application to Amend the Official Plan-Pt.Lot 109,Concession 6, STR,53443 Heritage Line Introduction 1. We have completed our review of the application to amend the Official Plan of the Municipality of Bayham submitted on behalf of Robert&Michele DeRyk Farms Ltd,in support of a proposal to sever a surplus farm dwelling that does not conform to Section 2.1.7 c)of the Official Plan as a result of the location of the retained farm dwelling by the applicants being located outside the Municipality of Bayham. The subject lands are located in Part Lot 109,Concession 6,STR,on the south side of Heritage Line,immediately east of Springer Hill Road,and known municipally as 53443 Heritage Line in the geographic Township of Bayham. The purpose of the Official Plan amendment is to permit a site- specific exemption within the"Agriculture"land use designation. The subject lands are designated"Agriculture"in the Official Plan and zoned Agricultural(A1)in Zoning By-law #Z456-2003. Provincial Policy Statement 2014 2. All Official Plan amendments"shall be consistent with the Provincial Policy Statement 2014. The PPS,in Section 2.3.4.1 c)provides direction with regards to the creation of lots in prime agricultural areas where a residence surplus to a farming operation is created due to farm consolidation.The nature of the proposed consent conforms to the intent and definitions of the PPS,given that the owner of the subject lands presently owns adjacent farm parcels in the Township of Malahide to be operated with the subject lands as a viable farm operation. In addition,the PPS states that any such form of lot creation may only be permitted provided that a) The new lot will be limited to a minimum size needed to accommodate the use and appropriate sewage and water services;and The proposed lands to be severed are approximately 2150 m2(0,5 acres)in area. Surplus farm dwelling severances in the County of Elgin are typically permitted up to an area of 1.0 to 1.5 acres in size.In this instance,a request of 0.5 acres has been made presumably due to the desire to retain as many of the surrounding agricultural buildings with the retained lands. b) The planning authority ensures that new residential dwellings are prohibited on any remnant parcel of farmland created by the severance. The approach used to ensure that IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 64 of 303 IBI GROUP MEMORANDUM 2 Municipality of Bayham—February 5,2015 no new residential dwellings are permitted on the remnant parcel maybe recommended by the province,or based on municipal approaches which achieve the same objective. All such consent applications in Bayham require a Zoning By-law amendment application to be submitted to prohibit the construction of any future dwellings on the retained lands. County of Elgin Official Plan 3. Any amendment of the Bayham Official Plan must conform to the intent and purpose of the County of Elgin Plan.Section E1.2.3.4 of the County of Elgin Official Plan states that: "new lots may be permitted if the local Official Plan supports their creation and if....b)the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever,unless the retained parcel is the product of the merging in title of two adjacent agricultural parcels in which case a dwelling unit would be permitted as part of the operation;" The proposed severance meets the intent and purpose of the policies given that the severance of the subject lands is the result of the consolidation of multiple farm properties under same ownership. As well,Bayham policy requires a zoning by-law amendment for the retained farm lot to prohibit new farm dwellings. Municipality of Bayham Official Plan 4. The applicant resides on a 29 hectare(72 acre)farm parcel at 53263 Heritage Line, adjacent to the subject lands,but on the opposite side of Springer Hill Road , in the Township of Malahide. The proposed severed lot would be 2147 m2(0.5 acre)in area with a frontage of ' �x 52.7 metres and a depth of 49.9 14.x metres.The proposed parcel would " - - contain the dwellings,driveway access _ and some landscaped areas,with no 6, _ tl cultivated areas proposed to be f removed as part of the new lot. The l proposed retained lands would be V "} approximately 83 hectares(205 acres) —^- and are characterized as approximately half cultivated field at the north end,and half woodlands at the southern end associated with the Big Otter Creek Valley. The proposed retained lands include numerous farm buildings immediately surrounding the proposed severed lot,which are associated with an agri-commercial operation(Heritage Line Herbs). Surrounding land uses are primarily agricultural in all directions,with some scattered estate non-farm residential uses in the general vicinity. There have been no apparent severances from this farm parcel in the past. 5. Section 2.1.7 states that applications for consent to sever and convey dwellings that are rendered surplus needs of a farm operation may be permitted subject to several criteria.The policy states that farm consolidation may result in the identification of existing farm dwellings Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 65 of 303 IBI GROUP MEMORANDUM 3 Municipality of Bayham—February 5,2015 that are rendered surplus to the consolidated farm operation. Consents to sever and convey existing farm dwellings which were built and occupied before the adoption of this plan(July 5,2001),and which are surplus to a consolidated farm operation,may be permitted within the"Agriculture"designation in accordance with the following criteria.Our analysis of the criteria is as follows: a) In the opinion of Municipal Council,a land use conflict shall not be created with agricultural operations or other existing land uses in the immediate area of the subject lands; The proposed lot includes vehicular access which is shared with the retained lands which may warrant further consideration,but could be addressed through landscaping. In addition,the retained lands do include additional driveway access points to the west of the proposed severed lot. The nature of the agri-commercial operation should not present any land use conflicts with a neighbouring dwelling in such close proximity. b) Only one surplus farm dwelling may be severed pursuant to each corporate farm consolidation; The applicant is pursuing the severance of only one surplus farm dwelling and no other dwellings exist on the subject lands. c) A minimum of one existing farm dwelling within the Agriculture"designation in the Municipality of Bayham must be retained by the proponent corporate farm operation,or a registered owner of the proponent corporate farm operation; This is the area of consideration for relief being applied for by the applicant as the applicant's primary farm dwelling is located in the adjacent Township of Malahide. It is also important to note that Bayham has adopted Official Plan Amendment No. 13(not yet fully approved by Elgin County)which considers changes to the above policy as follows: A minimum of one existing dwelling within the Municipality of Bayham must be retained by the proponent farm operation,or a registered owner of the proponent farm operation; This proposed change eliminates the need for the primary dwelling to be located in the "Agriculture"designation given that some farming operations may include dwelling locations that are located within one of the Municipality's settlement areas or other land use designations. The current policy in effect was carried forward from the previous Township of Bayham Official Plan with the intent of discouraging absentee farm ownership or owners who do not operate a farm. Given the immediate proximity of the applicants dwelling on the boundary of Bayham,it is our land use planning opinion that the intent of this policy would be maintained and could therefore be supported. in addition,Council may consider a generic policy change instead which captures this intent and eliminates the need for possible future site-specific amendments of a similar nature. It is noted that the Municipality of Dutton Dunwich allows the primary farm dwelling to be located within an adiacent municipality recognizing that farming operations do not always stop at municipal boundaries d) No more than one severance of a surplus dwelling shall be allowed from a farm parcel regardless of changes in boundary or ownership. As previously indicated,no dwellings have been previously severed from this farm parcel. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 66 of 303 IBI GROUP MEMORANDUM 4 Municipality of Bayham—February 5,2015 The severed lot with the surplus farm dwelling shall: a) Be no larger than is necessary to support a private sanitary sewage treatment and disposal system as determined by the appropriate approval authority,and be serviced by a potable water supply; The subject lands are 2147 m2(0.5 acres)in area which is smaller than the minimum lot area of the Rural Residential(RR)Zone,but in this instance may be appropriate given the surrounding land uses. b) Meet the provisions of the MDS 1; There are no livestock buildings or manure storage facilities on the proposed retained lands. There is a nearby dairy operation approximately 250 metres east of the proposed severed lot. However MDS guideline#8 states that MDS1 is not applicable in instances of severances of existing dwellings on lands separate from the livestock facility as the potential odour conflict is already present. c) Be rezoned in a Rural Residential Zone in the Zoning By-law of the Municipality of Bayham; As a condition of consent the applicants will be required to submit a Zoning By-law amendment application requesting a zone change from Al to RR for the severed lands. The severed lot with the surplus farm dwelling may: a) Include accessory buildings and structures if in the opinion of Municipal Council a land use conflict will not be created;and There does not appear to be any accessory buildings or structures on the proposed severed lot. This should be confirmed with future applications for consent to sever and rezoning. b) Where the property has been rezoned to prohibit the keeping of livestock This criterion has been subsequently addressed by the Municipality by allowing a small complement of livestock in the RR Zone where it can meet MDS II setbacks. While the applicants have not indicated any livestock uses,Section 7.11.1 of the Zoning By-law would effectively control future livestock uses in a manner which protects surrounding land uses. All parcels of property constituting the retained agricultural lands shall: a) Comprise a total minimum area in the same name and title of 20.0 hectares(50 acres)if zoned Agricultural(Al)or 40.0 hectares if zoned Agricultural(A1-A); The proposed retained lands are zoned site-specific Agricultural(Al-A-15),and at approximately 83 hectares in area would be larger than the required 40.0 hectare minimum. b) Meet the provisions of the Agricultural(Al/Al-A)Zone regulations of the Zoning By-law of the Municipality of Bayham; The proposed retained lands would appear to meet all the regulations of the Al-A Zone. Further information should be provided at the time of application for consent to sever and rezoning to ensure all yard provisions are satisfactory. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 67 of 303 IBI GROUP MEMORANDUM 5 Municipality of Bayham—February 5,2015 c) Be rezoned to prohibit the placement,development, or establishment of any additional type or form of residential dwelling units thereon,regardless of changes in property boundary or ownership. The applicant,as a condition of consent,will be required to submit a Zoning By-law amendment application,requesting a zone change to the Special Agricultural(A2)Zone, which prohibits new residential dwellings on retained agricultural parcels. Conclusion 6. Based on our review of the Provincial Policy Statement 2014,County of Elgin Official Plan, and Municipality of Bayham Official Plan and Zoning By-law#Z456-2003,we would have no objection to the proposed amendment as either a site-specific amendment to Section 2.1.7.1 c)or a general amendment to this section for all future similar scenarios as outlined in paragraph 5 c)of this memorandum. A draft amendment is attached for consideration. This report and supporting documentation should be forwarded to the County in accordance with the Pre-Consultation policies of Section F8.4 of the Elgin County Official Plan. A description of next steps,including public notification and meetings for any such changes will be provided following the meeting with the County. 12-4 72,-4 IBI GROUP Derek Dudek,MCIP,RPP Associate Consulting Planner to the Municipality of Bayham Attachments JA34041,Tesks\592 DeRyk SFD OPAWTMderyk2015-02-05.docx12015-02-091WU Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 68 of 303 Municipality of Bayham Official Plan Draft Amendments—Robert&Michele DeRyk Farms Ltd—Section 2.1.7.1 c) (Farm Consolidation and Surplus Farm Dwellings) 1. Site-specific amendment;or 2.1.7.5 Notwithstanding Section 2.1.7.1 c),the subject lands located in Pt.Lot 109, Concession 6,STR,and known municipally as 53443 Heritage Line,may be severed as a surplus farm dwelling,where the primary farm dwelling retained by the proponent farm operation,or a registered owner of the proponent farm operation is located in within an adjacent municipality. 2. General amendment Current Proposed(includes changes made by OPA#13) 2.1.7.1 c) A minimum of one existing farm dwelling within the A minimum of one existing dwelling within the "Agriculture"designation in the Municipality of Municipality of Bayham,or an adjacent Bayham must be retained by the proponent neighbouring municipality,must be retained by corporate farm operation,or a registered owner of the proponent farm operation,or a registered the proponent corporate farm operation; owner of the proponent farm operation; J:Y34041_Tasks1587 Ringland_SFD OPATTXdraf amendment ver7.2014-1O.23.docx12015-02-09\WU Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 69 of 303 AMENDMENT NUMBER 15 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM L f n ENT SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM DWELLINGS MUNICIPALITY OF BAYHAM The following text and map schedule constitute Amendment Number 15 to the Official Plan of the Municipality of Bayham Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 70 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 15 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2015-039,in accordance with Section 17 of the PLANNING ACT,on the 2nd day of April 2015. MAYOR CLERK Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 71 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-039 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 15 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 15 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 2nd day of April 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2015-039 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 72 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO, 15 1. PURPOSE The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings. 2. LOCATION The amendment applies to all lands designated "Agriculture" as shown on Schedule Al Municipality of Bayham Land Use of the Official Plan. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated February 5,2015 titled"Application to Amend the Official Plan-Pt.Lot 109, Concession 6, STR, 53443 Heritage Line", by IBI Group. 4. DETAILS OF THE AMENDMENT Section 2.1.7.1 c)of the Official Plan is hereby deleted in its entirety and replaced with the following: c) A minimum of one existing dwelling within the Municipality of Bayham,or an adjacent neighbouring municipality,must be retained by the proponent farm operation,or a registered owner of the proponent farm operation; Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 73 of 303 AMENDMENT NUMBER 15 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM r-T -5- cC/f G f auk SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM DWELLINGS MUNICIPALITY OF BAYHAM The following text and map schedule constitute Amendment Number 15 to the Official Plan of the Municipality of Bayham Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 74 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 15 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2015-039,in accordance with Section 17 of the PLANNING ACT,on the 2nd day of April 2015. MAYOR CLERK Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 75 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-039 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No.15 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 15 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 2nd day of April 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2015-039 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 76 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 15 1. PURPOSE The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings. 2. LOCATION The amendment applies to all lands designated "Agriculture" as shown on Schedule Al Municipality of Barham Land Use of the Official Plan. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated February 5,2015 titled"Application to Amend the Official Plan-Pt.Lot 109, Concession 6, STR, 53443 Heritage Line", by IBI Group. 4. DETAILS OF THE AMENDMENT Section 2.1.7.1 c)of the Official Plan is hereby deleted in its entirety and replaced with the following: 2.1.7.5 Notwithstanding Section 2.1.7.1 c), the dwelling located in Pt. Lot 109, Concession 6, STR, and known municipally as 53443 Heritage Line, and existing as of March 2015, may be severed as a surplus farm dwelling, whereas the primary farm dwelling retained by the proponent farm operation,or a registered owner of the proponent farm operation is located within an adjacent municipality. Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 77 of 303 .61"15 0011k- r+ RECEIVED 7 Elg-in' Co u ii ty MAR 19 2015 March 13, 2015 MUNICIPALITY OF HAYHAM Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham P.O. Box 160, 9344 Plank Rd. Straffordville, ON NOJ 1Y0 Re: Proposed Official Plan Amendment No. 15 to the Municipality of Bayham Official Plan Owner: Robert and Michele DeRyk Farms Ltd. Location: Part Lot 109 Concession 6 STR 53443 Heritage Line, Municipality of Bayham The County of Elgin received notice of a public meeting regarding the above noted Official Plan Amendment and wishes to provide the following comments: 1. Council should be satisfied that the proposed amendment is consistent with the Provincial Policy Statement and that it conforms to the policies of the Elgin County Official Plan. 2. Council should be satisfied that this amendment to the Official Plan of the Municipality of Bayham is properly justified through planning reports in support of the Official Plan Amendment. 3. If Council adopts this Official Plan Amendment, the County as the Approval Authority shall be notified within 15 days in accordance with Section 17 (23)of the Planning Act. In addition,Approval Form A(or B if it is considered a general amendment)shall be submitted along with other prescribed information including a fee of$1000.00 payable to the Treasurer of County of Elgin as required by the County's fees and charges by-law. 4. In accordance with Section 17 (40)of the Planning Act the Approval Authority has 180 days in which to render a decision after which an appeal can be made to the Ontario Municipal Board. Thank you for the opportunity to provide comments and if you have any questions please contact the undersigned. Yours truly, 0.10,-,701:.:=,:., iik— Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Steve Evans, Phone:519-631-1460 Manager of Planning www.elgincounty.ca Progres.sve by Nature Report DS-21/15 by Margaret Underhill,Deputy Clerk/Planning... Page 78 of 303 VPXY114-4 4tripple.4„„„..„,„, REPORT i•P ogr - �,c4� DEVELOPMENT SERVICES �°'�rn=�ity Ia110 TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 2, 2015 REPORT: DS-22/15 FILE NO. C-07/D13 Roll#3401-000-005-12900 split SUBJECT: Rezoning Application—Best Line Farms Ltd. File: D14.BEST BACKGROUND: Best Line Farms Ltd. submitted a rezoning application for consideration to rezone their property located at 55035 Green Line as a condition of Elgin County Land Division Application Consent E95/14. The purpose of this By-law is to change the zoning on a recently severed lot measuring 0.47 hectares(1.16 acres)in area,from the Agricultural(A10 Zone to the site-specific Rural Residential(RR-26)Zone, and to change the zoning on the retained 30 hectares(76 acres)of land from the Agricultural(A1)Zone to the Special Agricultural(A2)Zone in the Zoning By-law Z456-2003. The subject lands are located on Part Lot 9, Concession 10, on the southwest corner of Green Line and Pressey Road and known municipally as 55035 Green Line. The effect of this By-law will be to recognize an existing on-site farm-related industrial use, in accordance with the Farm-Related Industrial and Commercial Uses policies of the Official Plan. The effect of this by-law will be to accommodate the severance of a surplus dwelling with site- specific regulations for an undersized lot frontage, and to prohibit the establishment of any new residential dwellings on the retained agricultural lands in accordance with the land severance policies of the Official Plan. DISCUSSION: Council previously supported the consent application for the severance of a surplus farm dwelling with the condition to rezone both the severed and retained lands. The application being presented proposes the appropriate rezoning of both parcels to satisfy the condition. The public meeting was held in accordance with the Planning Act on March 19,2015 and the only question at the meeting pertained to the frontage measurement. No further public concerns were presented and at the time of writing this report no other comments have been Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 79 of 303 Staff Report DS-22/15 2 received. Staff and planner recommend the passing of the zoning by-law amendment as presented. ATTACHMENTS: 1. Rezoning Application February 19,2015 2. Draft Zoning By-law Z636-2015 RECOMMENDATION 1. THAT Report DS-22/15 be received for information; 2. AND THAT Zoning By-law Z456-2003,as amended, be further amended in accordance with conditions of Elgin County Land Division Application E95114 by changing the zoning on the subject lands known as 55035 Green Line, owned by Best Line Farms Ltd.,from the Agricultural(A1)Zone to Special Agricultural(A2) on the retained lands and to site-specific Rural Residential (RR-26)on the severed parcel containing the surplus farm dwelling; 3. AND THAT Zoning By-law Z636-2015 be presented to Council for enactment. Respectfully Submitted by: Reviewed by: Marg-ret Underhill Paul Shipway Deputy Clerk/Planning Coordinator Administrator Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 80 of 303 $0IL4 jkik, MUNICIPALITY OF BAYHAM Ainglip*I *4:,,, P.O.Box 160 RE C E 1 V ED ,,, jf`� Straffordville,Ontario ��� NOJ IYO FEB 19 2015 �Aporea,utq lso Phone(519)866-5521 Fax(519)866-3884 HO&IIrIPALITY OF WHAM APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning By-law Amendment or Temporary Use Zoning By-law)or$1500 (Temporary Use Zoning By-law Renewal)or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/WE, 13 ejt L..,P...12. 1 gt roll S L 4) shall assume responsibility for any additional costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Prope Owner 6 B,i+ L I. •v e- l a r stirs L.-1r/ Property Owner FOR OFFICE USE ONLY l DATE RECEIVED: AMOUNT RECEIVED: ��- � i9,:— /fid' (� /f)7 'u,3 L rc MCx-rrM/c f a--s mole 14//dr FILE NO:" a �y j' �, DATE ADOPTED BY COUNCIL: Prepared April 2007 Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 81 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's Name: o p,C r Fa r y' L+1 Address: SE( 6 ?/ ted L,:, a Riot( Ayim P' ;t3 Phone No.(Home): S/q4u-c La/ Business: 4LotFax: y— 'I6.--Q 73 Email: GD.o�nT o, etem. e4- Lot and Concession(if applicable): 10 t q Cp , • l a RP ilk SS • Are there any other holders of mortgages,charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. CigC- / /, Cr/. Ka 2. Applicant/Authorized Agent: Address: Telephone No.: Fax: Please specify to whom all communications should be sent: Registered Owner (V1' Applicant/Authorized Agent ( ) 3. Legal Description of the land for which the amendment is requested: Concession: /0 Lot: 5 N PT Reference Plan No: 3 I/-0/-000 0 0,f-j2gj4art Lot: / Street and Municipal Address No.: 5ro_f 6 re e y L,` e. What is the size of property which is subject to this Application? Area: 3 0,7 if 114 r Frontage: (12 6,e r m Depth: / '7 m When were the subject lands acquired by the current owner? .2O, 3 4. Existing Official Plan Designation: ()j • c-L) )/are 1 How does the application conform to the Official Plan? C"0/'IP `r P S 6‘11:kA rr ec4i /id PC/z`. _�.�✓ :"");,y7),6/..,,f1 /"irk, ,1/4-7 Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 82 of 303 Municipality of Bayhara Zoning By-law Amendment Application Page 3 5. Existing Zoning By-law Classification: 4 ( 45 What are the current uses of the subject lands? If known,provide the length of time these uses have continued on this property. 3o +- >r . If there are any existing buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback 1 ° 14orise 28, 90 qq:7 �. 3-).01 4.1 i gqo S40,- _ 30. 3 L,. C S. a . ,S.q 9, If known provide the dates in which each of these buildings were constructed. IOg0 6. What is the Nature and Extent of the Rezoning? 0 e (// ' ve 4-1 7 -e-z-t7 l r ( is'-t/e�av v' 7( ' ,r'-C'TLt i.'K 44i fJ 7 �E:✓[v/iJ' -74). (ifi 7. Why is the rezoning being requested? Co p[. 4 t'O,1 ( 0. 3 e..1 t Cg -//i7./ ill ru✓1 t P i J rt r I la r :e. II. Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 83 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 4 8. Does the proposed Zoning By-law amendment implement a growth boundary !v adjustment of a settlement area? A If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? lPf1 If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested(i.e.permitted uses, buildings or structures to be erected.(Be Specific) i2// For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback 11. Services existing or proposed for the subject lands:Please indicate with a 1 Water Supply Existing Proposed Municipal Piped Water Supply ( )) ( ) Private Drilled Well ( V) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 84 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 5 Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ) ( ) Individual Septic System ( ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day,the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not,where can they be found? Storm Drainage 1 /► + / Provisions: X s 1 a fJ �C[+eS c nd —ret/ ) +.I e Proposed Outlet: 12. How will the property be accessed? Provincial Highway( ) County Road( ) Municipal Road—maintained all year(1/1" Municipal Road—seasonally maintained( ) Right-of-way( ) Water( ) If access is by water,do the parking and docking facilities exist,and what is the nearest public road? Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 85 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 6 13. Has the subject land ever been the subject of an application under the Planning Act fort PIan of Subdivision( ) Consent(Y)to Zoning By-law Amendment( ) Ministers Zoning Order( ) If yes to any of the above,indicate the file number and status of the application. J `Is/)L/ f 2Y f 7u-ed .Sc(J�eCt TO LorId. 16IIJ r??/ 14. How is the proposed amendment consistent with the Provincial Policy Statement . /10,A'e1f•'Ai S. 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes,does the proposed amendment conform to the Provincial Plan(s)? /110 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing s the boundaries and dimension of the subject lands; the location,size and type of all existing and proposed buildings and structures,indicating / their setbacks from all lot lines,the location of driveways,parking or loading spaces, landscaping areas,planting strips,and other uses; Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 86 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 7 • the approximate location of all natural and artificial features(buildings,railways,roads, watercourses,drainage ditches,banks of rivers or streams,wetlands,wooded areas,wells and septic tanks)that are on the subject lands,adjacent to the subject lands,or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location,width,and name of any roads within or abutting the subject land,indicating where it is an unopened road allowance,a public traveled road,a private road,or a right-of- way; • the location of the parking and docking facilities to be used(if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St.Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). (c) If a private sewage system is necessary,pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council 20. If this application is to accommodate the consent of a surplus farm dwelling,please provide the following information: Date surplus farm dwelling was erected: �,Q ` J'9, Please provide the assessment roll number,location,and zoning of the farm parcel with which the subject lands is being consolidated. 3 %)(Oct'O®5t� '�C.,C 51/66./ / 7 L,- Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 87 of 303 Municipality of Bayham Zoning By-law Amendment Application Page 8 1/We, to4T LAC /,rims 14-1,ofthe PiueLart of 6 ay h a ,in the county of ,Ay ,do solemnly declare: (i) that I/We am/are the owner(s)of the lands described above (ii) that to the best of my/our knowledge and belief,all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/we hereby appoint to act as an Agent on my/our behalf in all aspects of this application. And I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under oath,and by virtue of the"Canada.Evidence Act". DECLARED BEFORE ME at the: 7771.14/C.:70al/ of C /4-61' ---Owner/Agent lea./v4-4- in the County/Region of C j!✓! this / 3 est F.- day of ,I�G!Ce 20 Owner/Agent b f r� i td Q 4 h e' Q 44 -at r� 1 �� +O in " 1 e (Oro A C i mmissioner,etc. MARGARET UNDTRRI[.1,,a Commissioner,etc. Deputy Clerk of the Corporation of the Municipality of Dayham. Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 88 of 303 0010 \ a'° .ma"^"`loW°..5 SKETCH d� OF=LUSIRATING PROPOSED SEVERANCE �01'6g$11°11"5.°)°°. '�°`" �+"" LOT 9 - CONCESSION 1i CONCESSION 10 P O PART OF LOT 9 Li* F 1 GEOSAAP TOWNSHIP of 9AYHA!! CONCESSION 11 t ��� PART OF THE ROAD ALLOWANCE `ern. GEOGRAPHIC IC TON90NS 10 AND 11 kills,- `� r GEOGRAPHIC TOWNSHIP OF 9AYHAM MUNICIPALITY OF NATHAN � TA,. +atm COMM IIKCIP LI ELGIN Arm c-� ,�0 NOT TO SCALE (METRIC) F ce 0 Z 3 i . To BE RETAINED 14� (50.74 I 711:: 1 , i PART 1 11F!41994 _ LOT 9 CONCESSION 1D GEOGRAPHIC TOWNSHIP OF DAMN!l w° b, LEGEND o E. TO BE SEVERED (�RECfMFST T oj� TO BE RETAINED N (SO.W HECTARE0 H DENOTES NOUSE S DENOTES SILO M, DENOTES WELL. m SEP DENOTES SEPTIC T DENOTES TREE ,I,,, ti 1,1 T,,, LTD: 30945 1�Y ProltON 11.401 IR19R91t#RE Af'; c...i.e I 11.4 ,r1 ( " C:\INC'D2014\12-9883-dwg, 11/21/2014 8:22:59 AM, KIP 7100.pc3 Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 89 of 303 z \ 48.27 V PART 1 11R-6005 `a `0 cp a CD i--1. -i ' PAR7 2 r o aa CO ri-trt NORTH -40 N 24.04 46.68 : ' I, /70.746Azdere 1,73 R1 28.90 -P . 37.090 Maar � 'fav, � 00 to r v) y `{ to GI O 0T9/p� 067.56 -pN� # LAul NI 15.00Arre.- 'rFwu',/ - 101-.0 SJ 4 J72.91 ,G� .� . w 6 9' 14 +o 'o'er.� ' 0► \.,,, k;"1) 61.i a 5 % s11 n r 1a to tt7 0 CA PA Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 90 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z636-2015 BEST LINE FARMS LTD. BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A",Map No. 1 by removing from the Agricultural(Al)Zone and adding to the site-specific Rural Residential(RR-26)Zone,which lands are outlined in heavy solid lines and marked RR-26 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A",Map No. 1 by removing from the Agricultural(Al)Zone and adding to the Special Agricultural(A2)Zone,which lands are outlined in heavy solid lines and marked A2 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 3) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Section 7.13 EXCEPTIONS— Rural Residential(RR)Zone,by adding the following new subsection. "7.13.26 7.13.26.1 Defined Area RR-26 as shown on Schedule "A",Map 1 to this By-law 7.13.26.2 Minimum Lot Frontafe 18 metres" 4) THIS By-law comes into force: a) Where no notice of objection bas been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 2nd DAY OF April 2015. READ A SECOND TIME THIS 2°d DAY OF April 2015. READ A THIRD TIME AND FINALLY PASSED THIS 2"d DAY OF April 2015. MAYOR CLERK Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 91 of 303 RR-26 __pi:001 „------ .1, --- _.---- --- 1 1 f , ... 1.- 1 I .._.._.._ .... ] I -2terrzaz„.._.. - j I i rq' I Z ..- , I , I 1 1 ...'' .i I , ...t. ...i : 0; .. I ' • II I 1 . I 1 1 . I ' I I 126-elv' lztra This is Schedule''A"to By-law No.2636-2014,passed the ...,:::,:.,:...,.. ...,..i`.;:'.; H ! 2nd day of April,2015 111— ,1,:i.,--„..4,..-:.....,,.,:;, Mayor Z eri,— MUNICIPALITY OF BAYHAM Legend AL CI ZBLA SCHEDULE A : LPRCA Regulation LimEt NORTH 0125 500 MAP No.1 .....210..E.NE Man I Report DS-22/15 by Margaret Underhill,Deputy Clerk/Planning... Page 92 of 303 $AY REPORT oAo4t� DEVELOPMENT SERVICES portunity Is 1 TO: Mayor&Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: April 2,2015 REPORT: DS-23/15 FILE NO. C-07 I D10.FROVEG Roll#3401-000-003-05300 SUBJECT: Site Plan Agreement—Froese Vegetables Inc. (D11.FROVEG) BACKGROUND: A site plan control application was received on February 23/15 and deemed complete March 27, 2015 from Froese Vegetables Inc.for their property located at 56618 Calton line. The application proposes an addition of 278.71 m2(3000 sq.ft)to the cooler and packing barn and an addition of 13.0 m2(140 sq.ft)to the office attached to the grading barn. The subject lands are designated"Agricultural"in the Official Plan and a 10 acre portion is zoned Farm Industrial(M1)as approved by By-law Z635-2015 on March 19, 2015 pending the appeal period due to expire April 14,2015. DISCUSSION: Staff reviewed the final site plan drawing and approve of the drawing details.The owners have reviewed the site plan agreement and agree to it moving forward for Council consideration. Based on the review,the site plan approval application and accompanying final drawing received on March 27,2015, staff concur that it meets the intent of the Official Plan and requirements of the Zoning By-law. The attached site plan agreement is the municipality's standard site plan agreement and includes the site-specific drawing, being a site plan and grading plan attached. Staff recommends approval of the site plan agreement as presented. ATTACHMENTS 1. Site Plan Application 2. Draft By-law 2015-041 -Site Plan Agreement attached. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 93 of 303 Staff Report DS-23/15 2 RECOMMENDATION 1. THAT Report DS-23115 be received for information; 2. AND THAT By-law No.2015-041, being a By-law to authorize the execution of a Site Plan Agreement between Froese Vegetables Inc.and the Municipality of Bayham for development at the property known as 56618 Calton Line be presented for enactment. Respectfully Submitted by: Reviewed by: al) LCL / Ma •:ret Underhill Paul Shipway Dep ty Clerk/Planning Coordinator Administrator Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 94 of 303 $moi 'ter ' FILE No. o R i RECD: �q."6- DATE f PPLICATION CONSIDERED +tunnly to COMPLETE: Mar a/1/T— FEE RECEIVED:$ ,9000 MUNICIPALITY OF BAYHAM �� $/1 SITE PLAN APPROVAL APPLICATION FORM The undersigned hereby request the Municipality of Bayham to consider a Site Plan Control application pursuant to Section 41 of the Planning Act on the lands hereinafter described. This application is accompanied by a fee of$500($250 fee+$250 deposit for properties with accumulative building area of 150 m2 or less)OR$2000($1000 fee&$1000 deposit for accumulative building area 151 m2 or greater)by cash or cheque made payable to the Municipality of Bayham. 1.BACKGROUND INFORMATION a) Applicant's Name Pr eS e 1 P c-q /e S T A,c. Applicant's Mailing Address 56 f /g Cq r-)n . L,'" e� RA Telephone Number.37 9-550-3175 Fax Number S'/9-566-3F 9R' Al or 1�b _ b) Registered Owner(if other than applicant) Owner's Address Telephone Number Fax Number c) Location of Subject Land Lot Number(s)P-1-/-7 5 Pr!53 Plan No.or Concession 5 Part Number(s) Reference Plan 911 Address(if any) .5 6 4/g Cm.Tor' £. The subject land is looted on the fvv side of, �1/ /jn-e between 16/xj /t l and TO//a=ki-c�F�D t a .. d) Existing use of Subject property Gri;r4 « n..c1 p4r sc.AS L• ►'_. C _, -r ' ••C gr 0 r � r' gfi3 'raduCdS e) Specific indication of proposed uses of land and buildings SQIv.P ac G IJC]tl ev f) Official Plan Designation 76r,cE • g) Zoning By-law-Existing Zoning �) 4 -Requested Zoning M 1 Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 95 of 303 2.SITE INFORMATION a)Zoning Provisions REQUIRED PROPOSED Lot Frontage Lot Depth _ Lot Area Lot Coverage Front Yard Rear Yard Interior Side Yard Exterior Side Yard(corner lot) Landscaped Open Space(%) No.of Parking Spaces No.of Loading Spaces Width of Planting Strip Driveway Width Handicap Spaces Other(Specify) Off-Street Parking and Loading Facilities Total number of off-street parking spaces existing Number of off-street parking spaces proposed(include existing&proposed) Number of off-street loading facilities existing Number of off-street loading facilities proposed(include existing&proposed) b) Proposed Building Size: Ground Floor Area of Existing Buildings(s) /9/3 . c5'in°I Ground Floor Area of Proposed Development /1/34,Coot L=yl c 2 15): /n a Total Ground Floor Area (including existing&proposed) )/9/ 7/ n„a Number of Storeys proposed 077 C- Building Height Proposed Total Gross Floor Area Proposed (including existing and proposed) c9/9/ 7/yr, 3. COMPLETE AS APPLICABLE: a) MULTIPLE FAMILY RESIDENTIAL Landscaped Area sq m Conversion or Addition to Existing Residential Buildings Yes No )( Amenity and/or Children's Play Area Yes No_& UNITBREAIDOWN TYPe Number of Units Floor area of Unit Type Bachelor One-Bedroom Two-Bedroom Three-Bedroom 2 Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 96 of 303 3. COMPLETE AS APPLICABLE:-(confd) a) MULTIPLE FAMILY RESIDENTIAL-(cont'd) Other Facilities provided(eg.play facilities,underground parking,games rooms, swimming pool,etc.) b) COMMERCIAL/INDUSTRIAL/INSTITUTIONAL/OPEN SPACE OR OTHER USES (as applicable) No.of New Buildings Proposed Conversion or Addition to Existing Building Yes_, No Describe Gross Floor Area(breakdown by type of use,eg.-office area,retail,storage, manufacturing area,etc.) SOX 6 c n n 1 e r 7 ntc rc e_ a x-1-,...A.,�..-. Seating Capacity(for rest.or assembly hall,etc.) Describe Type of Business Proposed r LA-rd. No.of Staff Proposed-Initially �.,,d/ a• _In future(5 yrs) Open Storage Required Yes No Describe type,location,and buffering(if any) Phasing if any Describe Type of Use Proposed No.of Beds(if applicable) Gross Floor Area by Type of Use (eg.office,common rooms,storage,etc.) Landscaped Area sq m If residential use proposed as part of,or accessory to commercial/industrial/open space/other use,please specify TYPe Number of Units Floor area of Un' Bachelor One-Bedroom Two-Bedroom Three-Bedro Dated this D3 day of re b r c.e a vy ,20)5 Signature of Owner/Agent Signature of Owner/Agent I, `/Gin / J- L of the Gi/7.'C y— of 't rZ2 •r" in the (f/ of/Z/ DO SOLEMNLY DECLARE THAT: All of the statements contained in this application are true and I make this solemn declaration conscientiously believing it to be true and knowipg that it is of the same force and effect as if made under Oath and by virtue of the Canada Evidence Act. DECLARED pefore me at the 7176e7taiciat of /'am in the �Q / of thisd3 da}rdf A07u20 / A i�/ / Signature of I r/Agent'Dmu/5.oL-5 r'70-(-Vi,e2u A or aRmLL,o Commiraianer,at.Signature of Owner/Agent Deputy Clerk of the Corporation of the Mealeipeliq of sayham Attachments: Site Plan Control By-law 2005-061 with Schedule"A"only 3 Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 97 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-041 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN FROESE VEGETABLES INC.AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS subsection 41(2) of the Planning Act, R.S.O. 1990 Chapter P.13 provides in part that where in an official Plans an area is shown or described as a proposed site Plans control area, the council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a Site Plan Control Area. AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law pursuant to Section 41 of the said Planning Act. AND WHEREAS subsection 41 (4)of the said Planning Act provides in part that no person shall undertake any development in an area designated under subsection(2) unless the Council of the municipality or, where a referral has been made under subsection (12), the Municipal Board has approved one or both,as the Council may determine,of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause(7)(a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Froese Vegetables Inc. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between the Corporation of the Municipality of Bayham and FROESE VEGETABLES INC. affixed hereto and forming part of this By-law as Schedule"A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin# 11. READ A FIRST AND SECOND TIME this 2nd day of April 2015. READ A THIRD TIME AND FINALLY PASSED this 2nd day of April 2015. MAYOR CLERK Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 98 of 303 Schedule"A"to By-law 2015-041 SITE PLAN AGREEMENT BETWEEN FROESE VEGETABLES INC. Concession 5 Part Lot 17 & South Part Lot 18 Roll#34-01-000-003-05300 AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 99 of 303 THIS AGREEMENT made in duplicate this 2nd day of April 2015. BETWEEN: FROESE VEGETABLES INC. Hereinafter called the"OWNER" OF THE FIRST PART -AND- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the"MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 5 Part Lot 17 & South Part Lot 18, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the entirety of the Municipality as a Site Plan Control Area; AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings attached hereto,as Attachment"C"(and hereafter referred to as the"Plans"); AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan Agreement with Froese Vegetables Inc. NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars($2.00)of lawful money of Canada by each to the other paid(the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that no building permit will be available until the Agreement has been approved by the Municipality, and further agrees that work will not commence prior to the issuance of the building permit. 2. The following Attachments, which are identified by the signatures of the parties to this Agreement, and which are attached hereto, are hereby made a part of this Agreement, as fully and to all intents and purposes as though recited in full herein: Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 100 of 303 ATTACHMENT"A"—LEGAL DESCRIPTION OF SUBJECT LANDS ATTACHMENT"B"-CERTIFICATE OF COMPLIANCE ATTACHMENT"C"—SITE PLAN&GRADING DETAILS 3. Attachment"A"hereto describes the lands affected by this Agreement. 4. Attachment"C" - Site Plan&Grading Details,shows: a) the location and height of all buildings and structures existing and/or to be erected; b) the location of vehicular entrances and exits; c) the location and provision of off-street vehicular loading and parking spaces, including driveways for emergency vehicles; d) building finished floor elevations(if deemed necessary by the Municipality); e) all proposed structures showing setback measurements and dimensions 5. The Owner agrees that the building or buildings will be erected or developed in accordance with the Plans approved, subject only to such changes as have received advance approval. 6. The Owner agrees that the site development and servicing will be in accordance with the Plans as approved,subject only to such changes as have received advance approval. 7. The Owner further agrees that(as applicable): a) final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer,prior to the final release of the Letter of Credit, b) all necessary provisions for service connections on site will be made to the satisfaction of the Municipality. c) construction work will be carried forward expeditiously in good and workmanlike manner, in accordance with good trade practice and so to cause a minimum of nuisance. d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the public safety will, so far as possible,be taken and which comply with The Construction Safety Act. e) all necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street, and where such tracking occurs, the street shall be cleaned at the end of each working day. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 101 of 303 f) unless otherwise provided, all parking lots and walkways will be finished with hot-mix asphalt, concrete, gravel or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the property limits. g) no topsoil shall be stockpiled on any other portion of the Owner's lands except those lands identified in Attachment"A"to this agreement;and all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds; and the Municipality may go in and do the same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. h) stock-piling of snow will not be allowed on the site where it will constitute a hazard to public right-of-ways. i) the electrical servicing of the property shall be subject to the approval of Hydro One. j) upon failure by the Owner to do any act during the development period herein, that the public safety or convenience requires,in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. k) the Municipality may treat any breach of this Agreement as a breach of the Building By-Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the breach is rectified. 1) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 8. The Owner shall: a) be responsible for consulting with and obtaining any deemed necessary approvals from the Ministry of Transportation(if applicable) b) be responsible for consulting with Hydro One regarding any matters that relate to services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from all regulatory bodies such as,but not limited to,the Long Point Region Conservation Authority, the Ministry of the Environment and the County of Elgin, as deemed necessary. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 102 of 303 10.The Owner shall satisfy all the requirements in relation to the fire protection for the building(s)to the satisfaction of the Municipality's Fire Chief. 11.The Owner agrees to pay for damages to public property including but not limited to municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems, which may occur during the period of construction. Any such repair may be undertaken by the Ministry of Transportation and/or the Municipality at the expense of the Owner, within thirty(30)days notice. 12.Any and all lighting shall be installed and maintained so as to not, in the opinion of the Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe flow of traffic on abutting or adjacent streets. 13. If the Ontario Building Code requires that an Architect or Professional Engineer or both, shall be responsible for the field review of any new building or extension,provided for in this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any said new building or extension,until after an Architect or Professional Engineer has given to the Municipality, a letter addressed to the Municipality, and signed by the said Architect or Professional Engineer,certifying that all construction and/or services on or in the said lands, required for this development or redevelopment, newly installed by the Owner in connection with this development or redevelopment,have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 14.The Municipality, through its servants, officers and agents, including it's Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time, enter on the premises of the Owner to inspect: a) the progress of development; b) the state of maintenance as provided for in this Agreement. 15.In the event of any servant, officer or agent of the Municipality, determining, upon inspection, that the development is not proceeding in the strict accord with the Plans and specifications filed, such servant, officer or agent shall forthwith,place a notice requiring all work to be stopped upon the premises and forward a copy, by registered mail, to the Owner at the last known address, on the last revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation. 16.In the event of any servant,officer or agent of the Municipality,upon inspection,be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 103 of 303 17. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham,which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. 18. In the event that the Owner shall fail to obey a stop work order issued under Section 17 hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a restraining order. 19.In the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to Section 17 or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, under Section 17, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two(2)week's notice,to it by registered mail,at the last known address of the Owner,pursuant to the last revised assessment roll of passage of such By- Law,that such matter or thing be done by the Municipality, at the expense of the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of Credit deposited as performance security. 20.Unless otherwise authorized,in the event of the Owner wishing to change at any time,the buildings, structures or facilities described in Attachment"C",it shall make application to the Council of the Municipality of Bayham, for approval, and shall not proceed with such change until approval is given by such Council, or in default by The Ontario Municipal Board,under the procedure set out in Section 41 of The Planning Act, 1990,herein before referred to. 21.The Owner agrees to pay to the Municipality all administration costs incurred in connection with this Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs. 22.LIABILITY INSURANCE Before commencing any of the work provided for herein, the Owner shall supply the Municipality with a Liability Insurance policy in the amount of $2,000,000 per occurrence, and in a form satisfactory to the Municipality,indemnifying the Municipality from any loss arising from claims for damages,injury or otherwise,in connection with the work done by or on behalf of the owner of the development. The said policy shall be provided at the time of the signing of the Agreement and remain in force, until the development is complete and all required documentation as per Article 15 has been filed with the Municipality. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 104 of 303 23.PERFORMANCE GUARANTEE The Owner hereby defines the completion date of this Agreement and project to be completed on or before April 2,2016. It will be the Owner's responsibility to require, in writing, an extension to this agreement/project, within sixty(60)days of the above stated completion date,should an extension be required. As security for the performance and completion of all works required by this agreement, the Owner shall supply the Municipality with a Letter of Credit, equal to $ nil . The Letter of Credit will be based on the estimated cost of alterations to public property, roadway, curbs and gutters and drains, and any repairs for damages to public property,roadway, sidewalks, curbs and gutters and drains,plus all site specific components as defined by the Site Plans and Site Servicing Plans, Attachment"C", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit from a Chartered Bank expressed to be pursuant to this Agreement and payable to the Municipality at any time or in part, from time to time, upon written notice from the Municipality, shall be provided at the time of signing of this Agreement, and shall remain in force,until Twelve(12)months following the completion of this project. 24.This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 25.In the event that no construction on the said lands has commenced within one (1) year from the date of registration of this Agreement the Municipality may, at its option,on one month's notice to the owner, declare this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it will not undertake any construction on the said lands until this Agreement has been re-negotiated. 26.The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 27.The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns,to save harmless and indemnify the Municipality,from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner,pursuant to this Agreement. Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 105 of 303 28.All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act,R.S.O. 1990,shall apply. 29.This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled,subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. 30.A Certification of Compliance attached hereto as Attachment "B", shall be filed by the Owner, following completion of the development to ensure all details of the Site Plan Agreement have been complied with. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and duly attested to by their authorized signing officers in that behalf. FROESE VEGETABLES INC. We have the authority to bind the Corporation. Witness Dan Froese,President Witness Isaac Froese,Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens,Mayor Lynda Millard,Clerk Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 106 of 303 ATTACHMENT 'A' Property Assessment Roll No.: 34-01-000-003-05300 Municipal Address: 56618 Calton Line Legal Property Description: Concession 5 Part Lot 17 and South Part Lot 18, Municipality of Bayham,County of Elgin PIN# Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 107 of 303 ATTACHMENT`B' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM CERTIFICATE OF COMPLIANCE To be completed and submitted to the Municipality once all works are complete. PROPERTY IDENTIFICATION: Municipal Address: 56618 Calton Line Property Roll#: 34-01-000-003-05300 Owner(s): FROESE VEGETABLES INC. This document serves to certify that the development project on the above noted lands has been completed in accordance with the terms and conditions of the Site Plan Agreement By-law No. DATED: I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT. FROESE VEGETABLES INC. I have the authority to bind the Corporation. Witness Dan Froese,President Isaac Froese,Owner Address: Phone Number Report DS-23/15 by Margaret Underhill,Deputy Clerk/Planning... Page 108 of 303 #rr,9c✓amENT 'C ' �0.nrK na 10 iiiipmi '11.1iiii II illigini f1.111•1-. 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Page 109 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 1:35PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 000023 AAROC AGGREGATES LTD 27909 WINTER SAND 02/28/2015 I 848.04 018361 Cheque Amount- 848.04 000114 BOB BUTLER service award REIMBURSE BAYHAM BUCKS 03/16/2015 I 100.00 018362 Cheque Amount- 100.00 000154 CANADIAN KOOL WATER 14609 WATER BOTTLES 03/17/2015 I 48.00 018363 Cheque Amount- 48.00 002400 CENTRIC ENGINEERING CORP. 15-099 FACILITY AUDIT MASTER PLAN 03/16/2015 I 12,995.00 018364 Cheque Amount- 12,995.00 001012 CLEARTECH INDUSTRIES INC. 610497 SJC CHLORINE 02/25/2015 I 54.94 018365 Cheque Amount- 54.94 002424 CORNELIUS HIEBERT 56549 HERITAGE LINE BLDG DEPOSIT REFUND 03/13/2015 I 1,500.00 018366 Cheque Amount- 1,500.00 000100 CORPORATE EXPRESS 38026750 PENS,HIGHLIGHTERS,PUSH PIN; 03/11/2015 I 14.79 018367 Cheque Amount- 14.79 000212 COUNTY OF ELGIN 1N000057424 JANUARY POLICE SERVICES 01/03/2015 I 76,386.00 018368 IN000057430 FEBRUARY POLICE SERVICES 01/03/2015 I 76,173.00 018368 IN000057436 MARCH POLICE SERVICES 01/03/2015 I 76,173.00 018368 Cheque Amount- 228,732.00 002202 DENCO POWER LIMITED 2015386 WIPERS AND LIGHTS 03/09/2015 I 1,550.26 018369 Cheque Amount- 1,550.26 000272 DYNAMIC FLUID PRODUCTS INC 1-56738-0 FILTER,BUSHINGS,TAPE 03/13/2015 I 177.76 018370 Cheque Amount- 177.76 000301 ELGIN-ST.THOMAS MUNICIPAL 2015 dues 2015 MEMBERSHIP 03/12/2015 I 100.00 018371 Cheque Amount- 100.00 001027 GREEN LEA AG CENTER INC 0000151215 NUT IMPELLER.SEAL HYPRO 03/13/2015 54.51 018372 Page 1 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 110 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 1:35PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number — Cheque Amount- 54.51 000427 HYDRO ONE NETWORKS INC Mar 200008419264 INTERP CENTRE 03/09/2015 I 41.92 018373 Mar 200017917685 PB LIBRARY 03/09/2015 I 170.39 018373 Mar 200026209367 FIREHALL-NOVASCOTIA LINE 03/09/2015 i 681.03 018373 Mar 200028301739 RICHMOND RD PUMP 03/09/2015 I 410.96 018373 Mar 200047344556 BEACH WASHROOMS 03/09/2015 48.61 018373 Mar 200060580006 CHATHAM ST PARK 03/09/2015 I 75.52 018373 Mar 200070323048 MARINE MUSEUM 03/09/2015 I 183.71 018373 Mar 200071537770 PB GARAGE 03/11/2015 ! 77.03 018373 Mar 200073429371 BOAT LAUNCH 03/09/2015 53.07 018373 Mar 200091397411 EDEN COMMUNITY CENTRE 03/09/2015 145.82 018373 Mar 200091680529 VIENNA MEM PARK 03/12/2015 I 126.38 018373 Mar 200118131924 EDISON MUSEUM 03/09/2015 I 106.52 018373 Mar 200123277772 PB FIREHALL 03/09/2015 I 69.50 018373 Mar 200124722163 VIENNA COMMUNITY CENTRE 03/09/2015 I 1,897.60 018373 Cheque Amount- 4,088.06 000217 IBI GROUP 342402 CONSULTING FEES 03/10/2015 I 2,973.71 018374 Cheque Amount- 2,973.71 000510 KLASSEN AUTO PARTS 1-203403 TRAILER ADAPTER 01/01/2015 I 14.23 018375 Cheque Amount- 14.23 000513 KOOLEN ELECTRIC 20784 SOLENOID VALVES 03/09/2015 I 1,445.47 018376 Cheque Amount- 1,445.47 001269 LONESTAR WELDING 9504 REINSTALL RAILING AT VCC 03/16/2015 I 2,090.50 018377 Cheque Amount- 2,090.50 000588 MCBAIN SIGNS&GRAPHIC DESIGN 15435 MAGNETIC STRIPS 03/10/2015 I 62.15 018378 Cheque Amount- 62.15 002413 MUNICIPAL TAX EQUITY CONSULTANTS 1-50003 TAX IMPACT,MEETING,PROJECT 02/28/2015 I 6.128.51 018379 Cheque Amount- 6,128.51 001480 NEVTRO SALES(2004)LTD 75120 ABS BASIC REPAIR 03/02/2015 I 386.06 018380 75125 REPAIR TRANSFER PUMP 03/03/2015 I 3,292.76 018380 Page 2 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 111 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 1:35PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 1 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number Cheque Amount- 3,678.82 000662 ONTARIO ASSOCIATION OF 51242 CONFERENCE&TRADE SHOW 0 311 3/2 01 5 I 932.25 018381 Cheque Amount- 932.25 001483 PARTSMASTER CANADA 50053179 Z-DISKS,CUTOFF WHEELS,WIRE 03/09/2015 I 506.79 018382 Cheque Amount- 506.79 002304 PAUL SHIPWAY 018 March'15 REIMBURSE CELL USE 03/1912015 I 55.00 018383 Cheque Amount- 55.00 000743 RBC ROYAL BANK 4516 050005799774Feb OGRA 02/20/2015 I 713.43 018384 45160500 05799774Feb MOE HAZ WASTE INFO NETWORK 02/19/2015 I 50.00 018384 451605000579 9774Feb SUNSHINE RESTAURANT 02/11/2015 I 36.80 018384 Fe 4516050005799774 OGRA 02/26/2015 1.94 018384 Fe'4516050005799774 OGRA 02/26/2015 12.44 018384 Fe'4516 050005799774 CIVIC INFO 02/28/2015 . 661.05 018384 Feb 4516050005799774 OGRA 02/20/2015 I 713.43 018384 Feb4516 050005799774 OGRA 02/20/2015 I 713.43 018384 Feb451605000579 9774 OGRA 02/20/2015 I 713.43 018384 Cheque Amount- 3,615.95 000745 RECEIVER GENERAL 4065343 RADIO AUTHORIZATION 03/02/2015 I 90.40 018385 4065344 RADIO AUTHORIZATION 03/02/2015 I 90.40 018385 87418 2769 RT 0001 GST/HST RETURN 03/18/2015 I 11,325.77 018385 Cheque Amount- 11,506.57 000832 SPRIET ASSOCIATES 15-0061 STEWART DRAIN NO.1 03/05/2015 I 21,752.50 018386 Cheque Amount- 21,752.50 001002 TILLSONBURG FIRE&SAFETY EQUIPMENT 26452 TEST/RECHARGE EXTINGUISHER; 03/10/2015 I 591.85 018387 Cheque Amount- 591.85 000913 TOWNSHIP OF MALAHIDE 000022 2014 CORRECTED FLOWS 02/23/2015 C -6,927.80 018388 000025 WATER BILLING-JAN 2015 03/09/2015 I 27,278.56 018388 005039 FIREFIGHTER GEAR 03/05/2015 I 183.96 018388 005053 JTAG TRAINING WEEK#1 03/05/2015 319.62 018388 005088 JAN-FEB GIS SERVICES 03/12/2015 4,337.39 018388 Page 3 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 112 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 1:35PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number Cheque Amount- 25,191.73 001578 WALKERTON CLEAN WATER CENTRE 3020777 WELL PUMPS AND WELLS COURS 03/11/2015 I 1,333.40 018389 Cheque Amount- 1,333.40 000969 WESTBURNE RUDDY ONTARIO 6920879 LIGHT 03/12/2015 I 108.57 018390 Cheque Amount- 108.57 Cheque Run Total- 332,251.36 Page Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 113 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 1:55PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice i invoice Cheque Cheque [Payee Number Date Type Amount Number — 000745 RECEIVER GENERAL 4065343 RADIO AUTHORIZATION 03/02/2015 i 90.40 018391 4065344 RADIO AUTHORIZATION 03102/2015 I 90.40 018391 Cheque Amount- 180.80 Cheque Run Total- 180.80 Page 1 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 114 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 2:02PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 000745 RECEIVER GENERAL '874182769RT0001 GST/HST RETURN 2014 03/18/2015 I 11,325.77 018392 Cheque Amount- 11,325.77 Cheque Run Total- 11,325.77 Page 1 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 115 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 2:11PM Accounts Payable Royal Bank Cheque Register- 03119!2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 000913 TOWNSHIP OF MALAHIDE 005039 FIREFIGHTER GEAR 03/05/2015 I 183.96 018393 005053 JTAG TRAINING WEEK#1 03/05/2015 319.62 018393 005088 JAN-FEB GIS SERVICES 03/12/2015 I 4,337.39 018393 Cheque Amount- 4,840.97 Cheque Run Total- 4,840.97 Page Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 116 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/19/2015 2:21PM Accounts Payable Royal Bank Cheque Register- 03/19/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 000913 TOWNSHIP OF MALAHIDE '000022 2014 CORRECTED FLOWS 02/23/2015 C .6,927.80 018394 '000025 JAN 2015 WATER BILLING 03/09/2015 1 27,278.56 018394 Cheque Amount- 20,350.76 Cheque Run Total- 20,350.76 Page Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 117 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/25/2015 11:03AM Accounts Payable Royal Bank Cheque Register- 03/25/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 000023 AAROC AGGREGATES LTD 27975 WINTER SAND 03/07/2015 I 627.57 018395 Cheque Amount- 627.57 000166 CARRIER TRUCK CENTERS D-250790049 OIL FILTER KITS,FILTERS 03/20/2015 I 708.19 018396 Cheque Amount- 708.19 000100 CORPORATE EXPRESS 38109908 CORK BOARDS-FIRE DEPT 03/23/2015 I 65.97 018397 Cheque Amount- 65.97 001432 CULLIGAN WATER 4189990 UNIT RENTAL-SCC 03/16/2015 I 29.32 018398 Cheque Amount- 29.32 000218 CUPE LOCAL 35 March'15 remit UNION DUES 03/24/2015 I 400.53 018399 Cheque Amount- 400.53 002422 DEENHAVEN FARMS LTD reimburse payment REIMBURSE CONTESTED PAYMEI 03/24/2015 I 314.00 018400 Cheque Amount- 314.00 002202 DENCO POWER LIMITED 2015396 ANNUAL INSPECTION 03/20/2015 I 639.52 018401 Cheque Amount- 639.52 001708 EASTLINK 812752245000 5842Mar STRAF FIREHALL-INTERNET/CAB 03/13/2015 160.58 018402 812752245005103Mar GARAGE-INTERNET 03/13/2015 I 63.23 018402 8127522450110352 mar BW FIREHALL-INTERNET 03/13/2015 I 85.83 018402 Cheque Amount- 309.64 000284 ED ROLOSON reimburse membership AWWA MEMBERSHIP RENEWAL 03/24/2015 I 242,89 018403 Cheque Amount- 242.89 000334 FASTENAL CANADA ONTIS89082 SUPPLIES 03/12/2015 I 23.39 018404 Cheque Amount- 23.39 000357 G&K SERVICES CANADA INC 1518420847 FLOOR MATS-FIREHALL 03/23/2015 48.22 018405 1518420853 SHOP TOWELS,FLOOR MATS 03/23/2015 324.88 018405 Cheque Amount- 373.10 000389 GREEN LANE ENVIRONMENTAL GROUP Page Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 118 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/25/2015 11:03AM Accounts Payable Royal Bank Cheque Register- 03/25/2015 Invoice Invoice Cheque Cheque I Payee Number Date Type Amount Number 0000151393 HYD MOTOR HYPRO 03/1912015 I 1,189.48 018406 Cheque Amount- 1,189.48 000427 HYDRO ONE NETWORKS INC Mar 200014511874 PUMP#5 03/18/2015 I 405.33 018407 Mar 200029957308 OFFICE 03/18/2015 I 568.25 018407 Mar 200030410578 GARAGE 03/16/2015 I 1,216.43 018407 Mar 200068238760 TREATMENT PLANT 03/19/2015 I 9,256.62 018407 Mar 200071865045 STRAF FIREHALL 03/18/2015 I 512.91 018407 Mar 200083821307 PUMP#4 03/19/2015 I 62.68 018407 Mar 200091755402 STRAF LIBRARY 03/18/2015 I 281.53 018407 Mar 200095723207 PUMP#3 03/19/2015 i 92.42 018407 Mar 200114309316 STRAFF COMMUNITY CENTRE 03/18/2015 I 517.02 018407 Mar 20011 91 071 76 PUMP#2 03/18/2015 i 294A5 018407 Mar 200137727338 STRAFF BALL PARK 03/18/2015 1 41.92 018407 Cheque Amount- 13,249.56 001678 INGENIOUS SOFTWARE 5247 CUSTOM PROPERTY IMPORT TOC 03/24/2015 I 84.75 018408 Cheque Amount- 84.75 001780 JAMIE PILKEY licence MTO DRIVETEST 03/24/2015 I 95.25 018409 Cheque Amount- 95.25 000526 LAEMERS TRUCKING LTD 22706 SAFETY INSPECTION 03/09/2015 I 101.70 018410 22707 SAFETY INSPECTION 03/09/2015 I 101.70 018410 22708 INSTALL 12V PANEL 03/18/2015 I 202.27 018410 Cheque Amount- 405.67 000572 MANULIFE FINANCIAL 181-181 April'15 APRIL REMIT 03/22/2015 4,482.57 018411 183-183 Apr'15 APRIL REMIT 03/22/2015 5,830.10 018411 Cheque Amount- 10,312.67 000605 MICHELIN NORTH AMERICA(CANADA) DA0004935463 TIRES 03/10/2015 I 1,495.53 018412 Cheque Amount- 1,495.53 000610 MINISTER OF FINANCE Lic#3267732-1 CEMETERY OPERATOR LICENSE 03/23/2015 I 345.00 018413 Cheque Amount- 345.00 000647 NORFOLK DISPOSAL SERVICES 0000283185 PURGE FILES 03/11/2015 I 68.77 018414 Page 2 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 119 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/25/2015 11:03AM Accounts Payable Royal Bank Cheque Register- 03/25/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number Cheque Amount- 68.77 000658 OMERS 041000 Mar15 MARCH REMIT 03/24/2015 I 18,933.70 018415 Cheque Amount- 18,933.70 000742 RBC LIFE INSURANCE COMPANY 21842 March'15 MARCH REMIT 03/24/2015 I 68.73 018416 Cheque Amount- 68.73 000745 RECEIVER GENERAL 87418 2769RT0001 NOTICE OF REASSESSMENT 03/19/2015 I 158,604.96 018417 Cheque Amount- 158,604.96 000747 REID'S PRE-CAST CEMENT PRODUCT 5852 WELL TOP 03/19/2015 I 114.13 018418 Cheque Amount- 114.13 000874 TEAM TRUCK CENTRES A-250790049 HOSE ASY,ARM&PVT ASY 03/20/2015 I 261.06 018419 Cheque Amount- 261.06 000903 TOM MILLARD reimburse purchases SCBA SUPPLIES,FIRE ACTIVITIES 03/24/2015 I 106.80 018420 Cheque Amount- 106.80 002332 TUC MANAGED IT SOLUTIONS LTD. IN-245255-01 INDOOR NETWORK CAMERA 03/16/2015 I 448.61 018421 Cheque Amount- 448.61 000935 UNION GAS LIMITED Mar2732106 2430725 PUMP#1 03/19/2015 I 24.57 018422 Mar2732106196-9754 ECC UTILITIES 03/19/2015 I 613.06 018422 Cheque Amount- 637.63 000954 VIKING CIVES LTD 2653025 POP UP INDICATOR 03/17/2015 I 79.67 018423 2653063 NOZZLE,FITTING 03/17/2015 I 209.59 018423 Cheque Amount- 289.26 001015 WEAO 454-2665 2015 TECHNICAL SYMPOSIUM 03/23/2015 I 914.17 018424 Cheque Amount- 914.17 000986 WORKPLACE SAFETY&INSURANCE 1625314 Mar'15 MARCH REMIT 03/07/2015 I 3,894.90 018425 Cheque Amount- 3,894.90 Page 3 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 120 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/25/2015 11:03AM Accounts Payable Royal Bank Cheque Register- 03/25/2015 Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number Cheque Run Total- 215,254.75 Page 4 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 121 of 303 2014.04.01 8.0 9759 MUNICIPALITY OF BAYHAM 03/25/2015 12:50PM Accounts Payable Royal Bank Cheque Register- 03/25/2015 I— Invoice Invoice Cheque Cheque Payee Number Date Type Amount Number 001027 GREEN LEA AG CENTER INC 0000151393 HYD MOTOR HYPRO 03119/2015 I 1,189.48 018426 Cheque Amount- 1,189.48 000986 WORKPLACE SAFETY&INSURANCE 1625314Jan-Dec'14 RECONCILIATION FORM 02115/2015 I 489.80 018427 Cheque Amount- 489.80 Cheque Run Total- 1,679.28 Page 1 Cheque Register being Cheque#018361 to Cheque#018427 inclu... Page 122 of 303 n C n ,n CD ac CD cr ADP CANADA RUN: MAR 17 2015 NO: A PAYROLL TECHNOLOGIES PAGE: 1159 CS 0Q DAILY UPDATE REPORT ,t- 80RW C OMPANY TOTALS HST REG: 100057413RT0004 m MUNICIPALITY OF BAYHAN COMPANY PAGE: 3 = DEBIT DATE: MAR 18, 2015 4 TOT PACKETS - 2 DATE OF PAY: MAR 20, 2015 O_ ao w CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL CN FEDL TAX 9,792.41 9,792.41 56,643.24 FEDL TAX 6 NR TAX NR TAX PROV TAX PROV TAX CrC E1 CONT 2,382.35 2,382.35 14,023.78 EI CONT D ()PIP QPIP n CAN PEN 5,217.52 5,217.52 30,767.68 CAN PEN 4 QC PEN QC PEN O QC HSF QC HSF CO ON EHT 1,105.95 1,105.95 6,581.55 ON EHT A MB HET MB HET N -A NL HAPSET NL HAPSET n TOT STATS 18,498.23 18,498.23 108,016.29 TOT STATS C CHEQUES CHEQUES DEPOSITS 38,559.21 38,559.21 232,882.29 DEPOSITS US DEPS US DEPS DED DEPS DED DEPS SAV DEPS SAV DEPS TOT NPAY 38,559.21 38,559.21 232,882.29 TOT NPAY RRSP RRSP RTI RTI TOT PATROL 57,057.44 57,057.44 340,898.54 TOT PATROL SERV CHRG 137.07 137.07 1,419.48 SERV CHRG HST 17.82 17.82 184.52 HST GRAND TOT 57,212.33 57,212.33 342,502.54 GRAND TOT "TJ ANALYSIS OF SERVICE CHARGES D) cp ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGE N SALARIED WORKPAYS 17 31.11 HOURLY WORKPAYS 12 21.96 PAYROLL RUNS 1 53.53 N PAY ADVICE FOLD 29 7.54 COURIER FEE 1 13.41 DELIVERY SURCHARGE 1 1.50 W SOR CRA 1 4.01 SOR EHT 1 4.01 O `t TOTAL S/C SUBJECT TO HST IS 137.07 W LO W TOTAL PAYROLL DEBIT IS 57,212.33 DEBIT INFORMATION: XXX XXXXX XXX1923 Minister Ministre delegue Responsible for aux Affaires des Seniors Affairs personnes Nees -= 6th Floor 6°stage *tic 400 University Avenue 400,avenue University rzzmi Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario Tel.:(416)314-9710 Tel.: (416)314-9710 Fax:(416)325-4787 Telec.:(416)325-4787 March 17,2015 Dear Mayor or Reeve, In advance of Seniors'Month I am writing to encourage you to proclaim June as Seniors'Month in your community. June marks the 31st anniversary of Seniors' Month in Ontario.To recognize the important achievements we have made together,and the important role seniors play in our communities, this year's Seniors'Month theme is"Vibrant Seniors,Vibrant Communities."We will be sending you promotional materials for Seniors'Month soon and have attached a sample proclamation for your consideration. I would also like to encourage you to work with your MPP(s)to host Seniors'Month events in your community. Please contact us at infoseniors@ontario.ca if you would like to post any events you are planning on the Ontario Seniors' Secretariat website(Ontario.ca/seniors). Seniors'Month presents a great opportunity to promote the Senior of the Year Award,which is awarded each year by the Government of Ontario through municipalities. I hope to visit a number of participating municipalities over the course of Seniors'Month to recognize the achievements of local seniors. We also recently celebrated the second anniversary of Ontario's Action Plan for Seniors,a plan that focuses on active aging and improved safety and security for seniors. We've made many strides including expanding the"Finding Your Way Program,"in partnership with the Alzheimer Society of Ontario to better reach Ontario's diverse and growing seniors population.The program will offer"safety kits",in four new languages:Arabic,Tagalog,Tamil and Urdu.This builds on the current languages available: English,French,Cantonese,Mandarin and Punjabi, Italian,Spanish and Portuguese.The safety kits are available for download at Findingyourwayontario.ca For more information on these programs and other supports for seniors,you can visit Ontario.ca/seniors. Thank you, (2V74:44.4r. Mario Sergio Minister Enclosure Minister Responsible for Seniors Affairs re June as Seniors ... Page 124 of 303 Seniors' Month Proclamation Seniors' Month June 1 - 30, 2015 WHEREAS Seniors'Month is an annual province-wide celebration; WHEREAS seniors have contributed and continue to contribute immensely to the life and vibrancy of this community; WHEREAS seniors continue to serve as leaders, mentors, volunteers and important and active members of this community; WHEREAS their contributions past and present warrant appreciation and recognition and their stories deserve to be told; WHEREAS the health and well-being of seniors is in the interest of all and further adds to the health and well-being of the community; WHEREAS the knowledge and experience seniors pass on to us continues to benefit all; I, Mayor , do hereby proclaim June 1-30, 2015 Seniors' Month in and encourage all citizens to recognize and celebrate the accomplishments of our seniors. Dated in the Mayor's Office on this day of , 2015. Mayor Minister Responsible for Seniors Affairs re June as Seniors ... Page 125 of 303 I 1 Minister Manistee dflegu8 E Responsible for aux Affaires des Seniors Affairs personnes Spies *"•" 8t Floor 8`Stage ttiicc 400 University Avenue 400,avenue University Toronto ON M7A 2R9 Toronto ON M7A 2R9 Ontario Tei.:(416)314-9710 T81.: (416)3149710 Fax:(416)325.4787 T818a:(416)325-4787 March 2015 Dear Mayor, Reeve and Members of Council: It is with great pleasure that I invite you to participate in the 2015 Senior of the Year Award. This annual award was established in 1994 to give each municipality in Ontario the opportunity to honour one outstanding local senior. The Government of Ontario is proud of this important initiative. You may wish to consider involving local MPPs in your selection process or presentation ceremony. Recipients are individuals who,after age 65, have enriched the social,cultural or civic life of the community without thought of personal or financial gain. A certificate, provided by the Ontario government,is signed by the Honourable Elizabeth Dowdeswell, Lieutenant Governor, myself as Minister Responsible for Seniors,and the local Head of Council. Council may also wish to host a presentation ceremony honouring the Senior of the Year Award recipient in the month of June,when we pay tribute to seniors across Ontario. The Ontario Senior of the Year Award nomination form is available on the Ministry of Citizenship, Immigration and International Trade's website at: www.ontario.calhonoursandawards Once on this site, click on the Ontario Senior of the Year Award program. You may choose to submit online or by post. Nominations must be received by April 30,2015. For additional information, please contact the Ontario Honours and Awards Secretariat by phone, at 416-314-7526,toll-free at 1-877-832-8622, or TTY 416- 327-2391. Ontario's seniors deserve recognition special for their outstanding p accomplishments. By working together,we can ensure they are honoured in a meaningful way. Sin - )a ,,,,,--/ 1 The #� rable Mario Sergio Mi e Minister Responsible for Seniors Affairs re 2015 Senior oft... Page 126 of 303 RECEIVED Ontario MAR 19 2015 LEGISLATIVE ASSEMBLY ERNIE HARDEMAN,M.P.P. MUNICIPALITY OF BAYHAM Queen's Park Office: Constituency Office: Oxford Room 413,Legislative Bldg. 12 Perry Street Toronto,Ontario Woodstock,Ontario M7A 1A8 N45 3C2 Mayor Paul Ens Municipality of Ba ham TeL(416)325-1239 Tel.(519)537-5222 p Y y Fax(416)325-1259 Fax(519)537-3577 9344 Plank Rd, Box 160 Straffordville,ON NOJ 1Y0 Dear Mayor Ens, I understand the fiscal challenges that municipalities are facing and that your tax dollars have to be used effectively.That's one of the reasons I was so disappointed to learn that some social housing providers are being forced to pay more than they should for services. As you know, provincial legislation makes it mandatory for affordable housing providers to purchase gas and insurance through the Housing Services Corporation(HSC).A number of municipalities have found that they are paying more for gas than if they were to purchase it through other sources.As well,many providers are paying HSC an opt out fee(2.5%of the premium)in order to be allowed to purchase less expensive insurance that provides equal or better coverage. I believe that affordable housing providers should be allowed to purchase these items at the best possible price—whether it is directly,jointly with the municipality,through Local Authority Services,or through HSC. I also have concerns about recent spending at the HSC,including frequent international travel and money transferred to subsidiaries and other for-profit companies. To save municipalities money and ensure affordable housing dollars are used effectively I recently introduced the Housing Services Corporation Accountability Act. If passed,this Act will: • Save affordable housing providers money on natural gas and insurance by removing the mandatory requirement to purchase them through the Housing Service Corporation; • Restore accountability by requiring HSC to report salaries over$100,000 as municipalities and government agencies do;and • Give the Provincial Auditor the authority to audit the HSC without requiring a Minister's request. I ask for your support for this bill to ensure that affordable housing dollars can provide the maximum benefit to help those who need it most. In case it is helpful I have enclosed a sample resolution of support. If you have any questions regarding the Housing Services Corporation Accountability Act,or if I can be of assistance on as - matter please contact me at ernie.hardeman@pc.ola.org or 416-325-1239. Sin • ely, //7 . Ernie Hardeman, MPP Oxford PC Critic for Municipal Affairs and Housing Ernie Hardeman,M.P.P. Oxford,PC Critic for Municipal Affai... Page 127 of 303 Housing Services Corporation Accountability Act,2015 EXPLANATORY NOTE The Bill amends the Housing Services Act, 2011 in the following ways: 1. Section 150 is amended to permit the Auditor General to audit the accounts of the Housing Services Corporation and of each of its subsidaries. 2. Section 151 is amended so that members of the Housing Services Corporation such as service managers and local housing corporations are not required to participate in any of the Corporation's programs or activities. The Bill also amends the Public Sector Salary Disclosure Act, 1996 to specify that the Housing Services Corporation and each of its subsidiaries are employers for the purposes of the Act. An Act to amend the Housing Services Act, 2011 and the Public Sector Salary Disclosure Act, 1996 Her Majesty,by and with the advice and consent of the Legislative Assembly of the Province of Ontario, enacts as follows: HOUSING SERVICES ACT,2011 1. (1) Section 150 of the Housing Services Act,2011 is amended by adding the following subsections: Auditor General (2) The Auditor General appointed under the Auditor General Act may audit the accounts of the Corporation and of each of its subsidiaries. Access to records and information (3) When the Auditor General conducts an audit under subsection(2), the Corporation and its subsidiaries shall give the Auditor General and employees of the Auditor General access to all records and other information required to conduct the audit. Ernie Hardeman,M.P.P. Oxford,PC Critic for Municipal Affai... Page 128 of 303 2 (2) Section 151 of the Act is repealed and the following substituted: Member participation not required 151. Members of the Corporation such as service managers and local housing corporations are not required to participate in any of the Corporation's programs or activities described in section 124. PUBLIC SECTOR SALARY DISCLOSURE ACT,1996 2. (1) The definition of"employer"in subsection 2(1) of the Public Sector Salary Disclosure Act, 1996 is amended by striking out"and"at the end of clause (b),by adding"and"at the end of clause(c)and by adding the following clause: (d) the Housing Services Corporation and each of its subsidiaries; (2) Subsection 2(1) of the Act is amended by adding the following definition: "Housing Services Corporation" has the same meaning as in the Housing Services Act, 2011; COMMENCEMENT AND SHORT TITLE Commencement 3. This Act comes into force on the day it receives Royal Assent. Short title 4. The short title of this Act is the Housing Services Corporation Accountability Act,2015. Ernie Hardeman,M.P.P. Oxford,PC Critic for Municipal Affai... Page 129 of 303 Sample resolution for Municipal Council WHEREAS social housing providers in Ontario are currently required to purchase natural gas and insurance through the Housing Services Corporation(HSC)or pay a fee to purchase elsewhere; and WHEREAS social housing providers should have the right to obtain natural gas and insurance at the lowest cost to provide value to those in need of affordable housing and all taxpayers;and WHEREAS the HSC should be subject the same level of accountability and oversight as government agencies; THEREFORE BE IT resolved that the Council of(name of municipality)supports the Housing Services Corporation Accountability Act introduced by Oxford MPP Ernie Hardeman which would remove the mandatory requirement for social housing providers to purchase gas and insurance through the HSC,require HSC to report salaries over$100,000, and give the Provincial Auditor General the authority to audit HSC. Ernie Hardeman,M.P.P. Oxford,PC Critic for Municipal Affai... Page 130 of 303 March 13,2015 RECEIVE0 MAR 13 2015 TOWNSHIP OF BAYHAM MUNICIPALITY OF BAYHAM 9344 Plank Road Straffordville,On NOJ 1Z0 TO WHOM IT MAY CONCERN RE...WATER CHARGES Since,I just received my water and sewer billing, I am questioning the concept,that the Township can impose these charges,without consulting the residents of Vienna and Port Burwell. I do not think,it was proper for the township to just dictate to us,these charges to help the Village of Richmond,since,I do not remember Richmond, being imposed with extra charges of fees for me. ALSO,If this is necessary,why do you not charge the whole Township,even though Straffordville decided years ago,they did not want water,and that decision was accepted by the council I would therefore,ask,the following questions How do you justify charging Vienna and Port Burwell,when we are already being charged sufficient fees,For services rendered?? Who gave the council my vote or anyone else's to take this action??? I already pay property taxes,in which,you have full control of,so once again I am protesting the extra fees to help install water to Richmond,IF...I remember correctly, Port Burwell and Vienna,had to come up with the funds to install their water and sewers...AND SO SHOULD ANY OTHER AREA OF THE TOWNSHIP ALSO,one last question,how long are you thinking of charging us for this extra outlandish charge??? .urs truly Be , a Alderw 16 Elm St.Vienna,On Berva Alderwood re Water Charges Page 131 of 303 MUSEUMS BAYHAM Minutes of March 11, 2015 Meeting Bayham Municipal Office,Straffordville,Ontario Present: Chair-Bev Hickey,Vice Chair-Chuck Buchanan, Secretary-Lynn Acre, Matt&Anna Schafer, Ray Maddox,Kimberly Legg, Susan Start,Albert White. Regrets:Ron Bradfield Absent: Council rep 1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm and welcomed back all members who had been away on vacation. 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by R. Maddox and seconded by C. Buchanan,that the agenda be approved as presented. Motion Carried. 4. MINUTES: It was moved by C. Buchanan and seconded by Matt Schafer that the minutes of the February, 11, 2015 meeting be approved as presented. Motion Carried. 5. CORRESPONDENCE: a) Letter from Marlo Davidson, of Michigan, looking for information regarding her husband's great grandfather who lived in Port Burwell during the 1870's. b) Email from Trudy Pricket, of California, a relative of Mahlon Burwell, seeking the location of his burial site as she intends to visit the area. c) Email from Ontario Ministry of Citizenship, Immigration & Inter. Trade informing us of offer for free paints from Delux Paints. It was moved by R.Maddox and seconded by L.Acre that we investigate this offer for free paint, and if we qualify to order paint for both the Scientific Buoy at the Marine Museum and the Beef Hoist at the Edison Museum. Motion Carried. The chairman will obtain paint chips from the existing artefacts to ensure a close colour match. 6. MATTERS OUT OF THE MINUTES a) Wheel House Update: A.White will meet with the "mover"to discuss transporting the wheelhouse to Port Burwell. Media coverage will be sought. Promotional brochures will be updated to include donation slips. Museums Bayham minutes of meeting held March 11,2015 Page 132 of 303 -2- b)Elgin Museum Partners: C. Buchanan reported that on February 20, 2015 he and Bev Hickey attended the County Building to hear presentations on what other Elgin Museums were planning. For example, placing exhibits on wheeled pallets allows for ease of arranging displays. Also a 3D computer program exists so museum staff can virtually experiment with the arrangement of their specific artefacts prior to actually moving them. It was noted that the OMA is now the sole entity for assisting Ontario museums and therefore membership to the OMA was strongly encouraged. It was moved by S.Start and seconded by R.Maddox that we check with L.Millard to see if we're current members of OMA, and if not, then we recommend that we join. Motion Carried. The annual membership costs $100. C.Buchanan also noted that Elgin County's Tourism Dep't will print high quality brochures for Elgin museums if we send them the layout for the brochures. c)H.M.C.S. Star Tour of Marine Museum: The tour scheduled for Tues. Feb. 17, 2015 by a naval group of 25- 30 people was cancelled due to unforeseen circumstances. They hope to reschedule. d) London Boat Show: Bev Hickey and Chuck Buchanan loaded, transported and set up the artefacts & information in a display in London. They also dismantled the display and transported the artefacts back to the museum afterwards. The chairman thanked those who attended to work at the display; Ron & Bonnie Bradfield, Ray Maddox, Kim Legg, Bob & Etoile Graham, Dorothy & Chuck Buchanan. There was a lot of interest in our exhibit and about the Wheelhouse Project. Donations received for the project totalled $47. K.Legg reported that the St.Thomas Power Squadron requested some brochures to distribute at their spring event. e)Doors Open 2015: This year the event will take place on July 11 from 10 am till 4 pm which means that summer student staff will be available. Advertising is going ahead, which includes both the Marine Museum& Lighthouse and Edison Museum. J)Edison Fest Up-date: The Edison Fest organizing committee met March 10 to continue planning. Some new competitions are planned for the local school children this year. In addition to the popular singing competition, students will be invited to submit written and illustrated reports regarding Thomas Alva Edison,his life, his inventions and his contribution to society. It was noted that if the Edison Museum remains closed during Edison Fest, then the committee plans to prepare a static display of artefacts in the park. g)EON Report: C.Buchanan reported that he was re-elected as EON treasurer for another 2-year term. Museums Bayham minutes of meeting held March 11,2015 Page 133 of 303 -3- NEW BUSINESS: a)Hamilton Boat& Fishing Show 2016: Bill Phillips, the organizer of the London Boat Show has invited us to attend next year's show in Hamilton sometime in March 2016. We are offered the same low admission price as for London. It was hoped that committee members who usually travel during January and February may be able to participate in a March event. This led to a discussion on traveling expenses for the volunteers. It was agreed that it was appropriate for volunteers to submit mileage expenses for such promotional endeavours, especially those who transport artefacts. Our budget currently includes $100 for travel expenses. A.White suggested that our 2016 budget should increase this amount to $300 to allow us to promote the museums at more distant shows. b) 175th Anniversary Celebration of Lighthouse: This celebration is scheduled for Canada Day July 1, 2015 since the crowds and dignitaries will already be in attendance. S.Start passed around several posters that had been created by Jim Tone to promote local tourism features. The committee approved the design for the lighthouse anniversary celebration. It was agreed that the appropriate lead organization for this celebration would be Museums Bayham in collaboration with the Port Burwell Historical Society, the Bayham Historical Society, the Port Burwell Polestars and the Port Burwell Public School. c)Hercules Boat Model Loan: In the past, Museums Bayham has borrowed the Hercules Boat model from Walter Stansell for a 2-year term. Now it is once again being offered to us for a similar arrangement. It was moved by C.Buchanan and seconded by R.Maddox that we seek to borrow the Hercules Boat Model, according to our standard loan agreement, if the boat is still available. Motion Carried. d)Public Meeting March23, 2015: The condition of the Edison Museum and future plans for the building will be fully disclosed at this meeting. e) Summer Students: Clerk L.Millard is taking the lead on the hiring of summer students. Pending the future of the Edison Museum, it is not known how many students to apply for. S.Start suggested that summer student staff be assigned the task of creating a facebook webpage for the museums and to write a weekly"blog" about a specific artefact or attraction using a free site called"word press". J)New Committee Member: It was noted that Kimberley Legg has attended 3 meetings and has participated in the London Boat Show and that she desires to become a full member of this committee. It was moved by L.Acre and seconded by A.White that we recommend to Council that Kimberley Legg be appointed to the Museums Bayham committee as a full member. Motion Carried. Museums Bayham minutes of meeting held March 11,2015 Page 134 of 303 -4- 9. NEXT MEETING: Wednesday, April 8, 2015, at 7:00 pm Municipal office. 10. ADJOURNMENT: Moved by Matt Schaffer that the meeting be adjourned at 8:56 pm. Motion Carried. Chairman Bev Hickey Secretary Lynn Acre Museums Bayham minutes of meeting held March 11,2015 Page 135 of 303 Elgin March 24, 2015 Ms. Laura Elliott Director of Education and Secretary Thames Valley District School Board 1250 Dundas St., P.O. Box 5888 London, ON N6A 5L1 Dear Ms. Elliott: At its March 24, 2015 meeting, County Council passed a resolution supporting the attached letter from the Municipality of Central Elgin regarding the relocation of students from Pierre Elliott Trudeau French Immersion Public School to Port Stanley Public School. Schools and educational institutions contribute considerably to the vitality of rural communities and maximizing the use of this existing space will help keep Port Stanley Public School viable in the future. Please accept this as the County's official position on this issue. Yours truly, / 6( +..A.J9-/UCAAJ2 Katherine Thompson, Marketing and Communications Coordinator cc: Don Leitch, Chief Administrative Officer, Municipality of Central Elgin Elgin County Councillors Elgin County Municipal Partners County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature Elgin County re French Immersion Public School student reloc... Page 136 of 303 The Corporation of the Municipality of E �# vot Central 3 Elgin w� � 1 450 Sunset Drive,1st Ploar,SCThomas,Qntarb N5R 5V1 P:519.631.4860 F:519.631.4036 +,�.. _..........V� aaaJJJ March 24111, 2015 Warden Paul Ens County of Elgin 450 Sunset Drive St.Thomas,ON N5R 5V1 Dear Warden Ens: Re: Thames Valley District School Board—relocating students Please be advised that Council discussed the above noted matter at their Regular Meeting dated Monday, March 23rd,2015 and the following resolution was passed: WHEREAS Port Stanley Public School is a currently underutilized school building; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Central Elgin express its support for the relocation of some students from Pierre-Elliot-Trudeau School to Port Stanley Public School to address overcrowding concerns AND THAT a copy of this resolution be forwarded to Elgin County Council and the Thames Valley District School Board. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, 0 ''2 ) Dianne Wilson Deputy Clerk c.c. Laura Elliott, Director of Education,NDSB o UT� V FRAC�1'a Elgin County re French Immersion Public School student reloc... Page 137 of 303 Ontario's Path from Recovery to Growth - - - February 2y,2015 Dear Mayor -_s, On behalf of the Ontario Chamber of Commerce(OCC),I am extending my most — cordial congratulations on your recent appc''i'pent as Mayo_of the Municipality of Bayham. The OCC represents 160 local chambers of commerce and boards of trade in communities across the province.Your local chamber or board serves as an important support for businesses in the Municipality of Bayham by fostering partnerships and providing business owners with an avenue to become civically engaged.That's why I encourage you to strengthen your relationship with the leaders at your local chamber or board,as they are a tremendous resource for insight and are your window into your business community. I am also pleased to present the most recent update to the OCC's Emerging Stronger economic agenda for Ontario,which is at the core of my organizations advocacy and research efforts.Emerging Stronger is the OCC's five-year agenda aimed at spurring growth and prosperity across Ontario by providing clear and achievable recommendations that will directly impact businesses in your community and enhance the vibrancy of your local economy. I encourage you and your staff to engage with this powerful agenda,which is enclosed in this package. Once again,congratulations on your appointment.There's much more work to do to keep our economy on the path from recovery to growth.I look forward to collaborating with you toward a more prosperous Ontario. Sincerely, 011tar1,0(61 chamber at Allan O'Dette commerce President and CEO of the Ontario Chamber of Commerce CONTACT US ernai l Into. :a:: ,_n i Itcrte 14IB.4 ! L.22 rotrc5sv a tri. RTArioC fC Ontario Chamber of Commerce re Ontario's Path from Recovery... Page 138 of 303 R MAR 3 Ng EMERGING dri,„,„ . O15 A Ontario's Path from Recovery to Growth Ontario Chamber of Commerce re Ontario's Path from Recovery ... Page 139 of 303 CONTENTS WHAT THE LEADERS ARE SAYING LETTER TO ONTARIANS ABOUT EMERGING STRONGER 2 2015 REGIONAL ECONOMIC OUTLOOK 3 2015 ONTARIO BUSINESS CONFIDENCE INDEX 4 ll FOSTERING A CULTURE OF INNOVATION AND SMART RISK-TAKING IN ORDER TO BECOME A PRODUCTIVITY LEADER 7 BUILDING A 21ST CENTURY WORKFORCE 11 dpi RESTORING FISCAL BALANCE BY IMPROVING THE WAY GOVERNMENT WORKS 15 TAKING ADVANTAGE OF NEW OPPORTUNITIES IN THE GLOBAL ECONOMY 19 IDENTIFYING, CHAMPIONING,AND STRATEGICALLY INVESTING IN OUR COMPETITIVE ADVANTAGES IN THE GLOBAL ECONOMY 23 CONCLUSION 26 ACKNOWLEDGMENTS 27 Ontario Chamber of Commerce re Ontario's Path from Recovery ... Page 140 of 303 d 0 O Reference Number: P1507 crp 9 NOI i7 Ontari Accessibility for Ontarians with Disabilities Act (AODA), 2005 2015 Reporting Requirements : ,„ What Municipalities Need to Know March 2015 d 0 2, O 2 Overview (cp 1 . The Accessibility for Ontarians with Disabilities Act, 2005 and its O accessibility regulations. 2. How you can help local organizations comply with this law. 3. Designated Public Sector Compliance Requirements: What Municipalities need to do in 2015. 4. What is coming up? 2 Ontario b .1 0 c• O n n 0 o Accessibility for Ontarians with ,-,..-, ., __. .t „D Disabilities Act (AODA), 2005 n n C cWhy Accessibility is good for Ontario • The Accessibility for w__ W______ _____ Ontarians with a`ces'slltysimy[aeans giving people omn O ____llltysd _means givingpempke MaNabp4_opportunities to participate__fury IneverydYyI ° Disabilities Act was ___ ,�►.....U1,50/131. there BS milOntario ha.a IonO torlane.b61ltY. t, 1 IIn53asthePOPWMbn6,anatomised. lnone.m ,1r passed in 2005. ,in, ____ 1 ______ 1in5 ._" zy ttitt d • Its goal i s to make Customers with dinabililies am a growing snorkel no business can afford to overlook Ontario accessible for $$ 360,000 $ Ontario businesses and organizations ties them meet people with disabilities attractthe theeople ir ith spendities nd attract their growing spending power. In the next 20 years,an aging papulation d pea with disabilities wit represent by2025. 40%o total income in Ontario —that's$536 Billion. —::$ A more accessible Onfado is good for 'rt • The act is posted on our economy and our communities C " ali se lir Improved accessibility In Ontade can help generate up to: � www.e-laws.gov.on.ca. $9P is .6BillionEnnewretellspending $1,6BIIIionInnewtovrlsmspendna CIG 0 ,lean.more about haw we are ma Ysug On..mere accessible,visit:ontarie.ca/AceessON I—r -1 .. . U farebookmm/!ress4N :w N � wwwn.• o ON 0 twlaerate oeuaIneemmeenv =:=====z—�:� donne Mardn_ W a[f�s ♦ti rmrzemn.mraree,sm,erio t .wawm r,owewarwm,a II w r" Ontario b d 0 0 0 N 0 F AODA's Five Accessibility Standards ,. 0 _,- • The law has set standards that help people with disabilities n participate fully in their communities. • Ontario has mandatory accessibility standards in 5 areas of daily life: © .-I clil'''--. . How can I help you? Customer Service is about influencing attitudes and behaviours. Employment is about making accessibility a regular part of d NMIfinding, hiring and supporting employees with disabilities. law 0 Information and communications is about helping people with disabilities access information and communications that many of us rely on every day. in;/ Transportation is about making it easier for everyone b to travel in Ontario. P rig (1) Opr Design of Public Spaces is about making public spaces more accessible. WFor more information about the AODA and it's accessibility standards visit: o www.ontario.ca/AccessON. r-1,:_� 4 r Ontario d 0 2, The AODA An accessible mindset • Many requirements under the AODA are Key principles: not prescriptive. ✓ independence • This means that while organizations must it's '4( dignity d comply with the standards, up to individual organizations to decide how ✓ integration best to do it. • Creative solutions are welcome. v/ equality of opportunity • An inclusive dialogue with people with disabilities is important. • Solutions should meet the principles of accessibility. 5r7 '" Ontario 0 ° AODA and other laws (cpAODA does not supersede the Ontario Human Rights Code • There are other laws related to accessibility that may apply to organizations such as: - Ontario Human Rights Code 11 - Ontario Building Code Act, 1992 - local by-laws • The AODA and the customer service standard do not replace or change what you must do under these and any other laws. • When two laws conflict, the law that provides the greatest level of accessibility takes precedence. 6 Ontario b d 0 c (., 0 Accessibility Advisory Committees ,E.,,' 6(cp (AAC) ,,,, • Municipal Accessibility Advisory Committees help ensure 5- people with disabilities have a platform for public 0 engagement p • Municipalities over 10,000 people are required to create Municipal Accessibility Advisory Committees 11 11" • The majority of the committee members >"- must be people with disabilities . , y ,` • The committee reports to municipal ~ �= ' ., _____ .i ,,err,_, ... 0 council; advising them on: o c - accessibility plans — new municipal buildings and renovations - o — site plans ;;' --> '7 Ontario b 0 2, Municipal Accessibility Advisory Committee Guide • Designed for AAC members and chairs t Ontario Making • Chapters focus on: Accessibility O Happen • What the law says about accessibility. Your guide[o servingona • Duties of an Accessibility Advisory E;' Municipal Accessibility Advisory Committee Committee. d • How to work effectively with municipal government. "o 4. Tips for AAC Chairs. Access / a� ON '\ • This document is also available to donne i:i acnes �„ download on our website at -.;_ www.ontario.ca/AccessON or can bic r. ordered through ServiceOntario 00 Publications. W 0 W 8 . > r Ontario d 0 2, O 2 Compliance and Reporting All Ontario businesses and organizations with one or more employees must comply with the AODA's accessibility standards. • Private or non-profit organizations with 20 or more employees, were required to file a 2014 accessibility compliance report • All public sector organizations, regardless of number of employees, must submit a compliance report in 2015 to tell us that they are continuing to meet the customer service standard and also meeting new requirements under the Integrated Accessibility Standards Regulation 9 Ontario d 0 CD CD 2, © 0 Helping Local Organizations and Businesses r, The Accessibility Compliance Wizard • The Accessibility Compliance Wizard is an online tool for all obligated organizations d - simply answer a few questions - get a personalized summary of what you have to do, by when • Also provides hyperlinks to compliance resources to help obligated organizations better understand what they need to do to comply - free and user-friendly • This online tool is posted at: www.ontario.ca/accessibilitycompliance. W 10 i ' Ontario 0 n O Helping Local Organizations and Businesses (cp AODA Help Desk a The AODA Help Desk is a two tiered phone assistance line: • Tier 1 : Service Ontario Agents address general questions around the AODA. 11 • Tier 2: Policy Liaison Officers at the Directorate address more nuanced inquiries. Phone: 1 -866-515-2025 TTY: 416-325-3408 TTY Toll-Free: 1 -800-268-7095 Fax: 416-325-3407 Email:accessibility@ontario.ca 11 Ontario b d 0 2, O 2 Helping Local Organizations and Businesses I Compliance Assistance Materials a • Information, free tools and resources distributed through: ontario.ca/accessON d Including topics such as: • Information is also available via: v at key events and conferences ✓Accessible Policies and Plans ✓ on stakeholder websites, ✓Accessible Information newsletters and publications ✓Accessible Websites ✓ through Strategic public and private ✓Training Resources sector partnerships P ✓Accessible Feedback Processes (° v by attending a free web café N 0 W W r-1,:_� 12 r Ontario d 0 Customer Service : (cp What Municipalities need to do 5- Overview of Compliance Requirements for the Accessibility 0 Standards for Customer Service Regulation (429/07) • Designated Public sector (DPS) organizations must already be in compliance with the following requirements: d - set up policies, practices and procedures. - ensure policies are consistent with principles of independence, dignity, integration and equality of opportunity. - set a policy re: personal assistive devices to access goods and use services. - communicate with a person with a disability in a manner that takes into account his or her disability. 13r Ontario d 0 Customer Service : (cp What Municipalities need to do Overview of Compliance Requirements for the Accessibility Standards for Customer Service Regulation (429/07) (continued) • Allow people with disabilities to be accompanied by their service d animal. • Allow people with disabilities who use a support person to bring that person with them while accessing goods or services. • Where admission fees are charged, provide notice ahead of time on what admission, if any, would be charged for a support person of a person with a disability. • Provide notice when facilities or services that people with disabilities rely on to access or use an organization's goods or services are temporarily disrupted. 14 Ontario d 0 Customer Service : (cp What Municipalities need to do Overview of Compliance Requirements for the Accessibility Standards for Customer Service Regulation (429/07) o (continued) • Train staff, volunteers, contractors and any other people who d interact with the public or other third parties on how to interact and communicative with people with disabilities (including those that develop an organization's customer service policies ). • Establish a process for people to provide feedback on how the organization provides goods or services to people with disabilities . • Document in writing all their policies, practices and procedures for providing accessible customer service to people with disabilities . • Let customers know that these documents are available on request. 15 Ontario 0 Customer Service : 0 2 What Municipalities need to do 9 Overview of Compliance Requirements for the Accessibility r, Standards for Customer Service Regulation (429/07) (continued) • Provide this information to a person with a disability in a format that takes into account his or her disability. d • Post a notice in an obvious place to let customers know these documents are available on request. • Have a document, or documents, that includes: - general policies, practices and procedures about providing goods or services to people with disabilities - policies, practices and procedures on service animals and support persons - the steps to take when there is a temporary disruption in services or facilities - training policy - a description of its feedback process. 16 Ontario d 0 2, F, Integrated Accessibility Standards Regulation : (cp What Municipalities need to do 5- Overview of Compliance Requirements for the Integrated Accessibility Standards Regulation (191/11 ) 0 • Although all organizations identified as designated public sector (DPS) organizations in the Province of Ontario must comply and d report, timelines for compliance and reporting are staggered depending on whether an organization has: - 1-49 employees (small DPS organization) or - 50 + employees (large DPS organizations) • Remember, as timelines vary, the easiest way to determine what your organization has to do, by when is to use the Accessibility Compliance Wizard. 17 '" Ontario d 0 2, F, Integrated Accessibility Standards Regulation : (cp What Municipalities need to do 5- Small DPS organizations (1 -49 employees) must already be in compliance with the following Integrated Accessibility Standards Regulation requirements: 2012 d • Provide accessible emergency and public safety information (s.13). • Provide individualized workplace emergency response information to employees with disabilities (s.27). 2014 • Develop accessibility policies (s.3). • Develop a multi-year accessibility plan (s.4). 18 L? Ontario 0 P.', Integrated Accessibility Standards Regulation : What Municipalities need to do r, (Small DPS continued) • Incorporate accessibility criteria when procuring or acquiring goods, services or facilities (s.5). • Incorporate accessibility features into self-serve kiosks (s.6). • Make all new internet websites and new web content on those sites conform d to WCAG 2.0 Level A (s.14). 2015 • Provide training on Ontario's accessibility laws (s.7). • Make your feedback process accessible when asked (s.11 ). • Make employment practices accessible including: - recruitment (s.22-24). riq - employee Accommodation (s.25, s.26, s.28). - employees returning to work (s.29). - performance management, career development and redeployment (s. 30-32). 19 t"-->0 ntario d 0 2, F, Integrated Accessibility Standards Regulation : (cp What Municipalities need to do 5- (Small DPS continued) • 2015 • Produce accessible textbooks (producers of educational or training material only (s.17). 11 • Provide accessible formats of print-based library materials (libraries of educational or training institutions only (s.18). • Provide accessible educational or training resources (educational or training institutions only (s.15). • Provide accessibility awareness training to educators (school boards or educational or training institutions only) (s.16). 20 'x" Ontario d 0 2, F, Integrated Accessibility Standards Regulation : (cp What Municipalities need to do 5- Large DPS organizations (50+ employees) must already be in 0 compliance with the following Integrated Accessibility Standards Regulation requirements: 2012 d • Provide accessible emergency and public safety information (s.13). • Provide individualized workplace emergency response information to employees with disabilities (s.27). 2013 • Develop accessibility policies (s.3). • Develop a multi-year accessibility plan (s.4). 21 'x" Ontario 0 P.', Integrated Accessibility Standards Regulation : What Municipalities need to do (Large DPS continued) 2013 • Incorporate accessibility criteria when procuring or acquiring goods, services or facilities (s.5). • Incorporate accessibility features into self-serve kiosks (s.6). d Provide accessible educational or training resources (educational or training institutions only (s.15). • Provide accessibility awareness training to educators (school boards or educational or training institutions only) (s.16). 2014 • Make all new internet websites and new web content on those sites conform to WCAG 2.0 Level A (s.14). • Provide training on Ontario's accessibility laws (s.7). • Make your feedback process accessible when asked (s.11 ). 22 t"-->0 ntario d 0 2, F, Integrated Accessibility Standards Regulation : (cp What Municipalities need to do (Large DPS continued) 2014 • Make employment practices accessible including: - recruitment (s.22-24). - employee Accommodation (s.25, s.26, s.28). 11 - employees returning to work (s.29). - performance management, career development and redeployment (s. 30-32). 2015 • Producer accessible textbooks (producers of educational or training material only) (s. 17). • Provide accessible formats of print-based library materials (libraries of educational or training institutions only) (s.18). • Provide accessible formats and communication supports (s. 12). 23 fir- Ontario 0 0 �-n Filing an Accessibility Compliance Report • Reminder: both small and large DPS organizations must file an accessibility compliance report that includes all AODA 11 requirements up to, and including January 1 , 2015 by December 31 , 2015. 0 W 24 fir" Ontario d 0 2, Filing an Accessibility Compliance Report Filing your Accessibility Compliance Report Step-by-step instructions: • We have a guide to take public sector ani acc5s acces organizations through the online Now to complete your Accessibility Compliance Report reporting process step-by-step. A guide for designated public sector organizations r- • Available at: Ontario.ca/AccessON r Ontario 25 fir- Ontario d 0 2, Filing an Accessibility Compliance Report 5- a • Visit the Accessibility Compliance Wizard to learn what requirements apply to you. d • Download the step-by-step guide to assist you in reporting through the online reporting process. • Visit One-key login page (Nww.iaa.gov.on.ca) to log in and file your report. - you will need your ONe-key ID and Password. - if you do not have this information the guide will tell you what you will need to create your ID and Password. 26 fir" Orfario d 0 2, Filing an Accessibility Compliance (cp Report 5- (continued) • Choose "Accessibility Compliance Reporting (ACR)" from the list of d programs to take you to your organization's profile page. • Click on the "Start Report" button in the accessibility reports section of the page. • Complete your report with the help of the step-by-step guide. • Certify the report/Get it certified. 27 'x" OrWario 0 0 Sample Reporting Questions 2. Does your organization incorporate accessibility features into its procurement Yes: or acquisition of goods, services or facilities or provide an explanation if doing so is not practicable? (0. Reg 191/11 s. 5) No: 3. Does your organization provide the required training on the IASR and the Yes: Human Rights Code as it pertains to persons with a disability? (0. Reg 191/11 s. 7) No: 4. Does your organization ensure that its feedback processes are accessible to Yes: persons with disabilities by providing or arranging accessible formats or communication supports upon request? (0. Reg 191/11 s. 11) No: 5. Does your organization have a process to provide accessible formats and communication supports for persons with disabilities in a timely manner and Yes: 0,0 C at no more than the cost for other persons who ask for the same information? No: 00 (0. Reg 191/11 s. 12) 0 w w r1,1_7 28 Ontario b d 0 F What's coming up? ,,,7 10th anniversary of the AODA r, 55-, % ' ,.:A • 2015 marks the 10th fi, "' _, 4 anniversary of the , N , � Accessibility for Ontarians with Disabilities Act. Accessibility: 10 years of action • It's the midpoint in our journey d to our goal of an accessible P Ontario by 2025. IF , , �� .,. ,.-may-- The Accessibility Directorate of Ontario has developed an itz, e-toolkit to help you organize y. a celebration. Ify ou would 'Itr- r'P II riq '�'' like to receive the toolkit via ''i al Yi 1 email, please contact i ti accessibility@ontario.ca. W r-1,:_ 29 L � r Ontario d 0 2, O 2 0 What's coming up? 10th anniversary of the AODA AODA 10th Anniversary Champion Award • One-time award will recognize outstanding individuals who have demonstrated leadership in the promotion of accessibility and inclusivity in their community. Visit: www.amcto.com • Nomination deadline: June 30, 2015 30 Ontario 0 O 2 For more information . . . 6Fi ontario.ca/AccessON 0 donne acces ServiceOntario AODA Contact Centre (ServiceOntario) Toll-Free: 1 -866-515-2025 TTY: 416-325-3408 / 1 -800-268-7095 Fax: 416-325-3407 Oil 1111 Lit Facebook.com/AccessON @ONAccessibility CM AccessOntario 31 'r Ontario '8X-Y_ . . ;w REPORT v. 41 Alt TREASURY DEPARTMENT o —fA unity is�o�t TO: Mayor&Members of Council FROM: Lorne James,Treasurer DATE: April 2, 2015 REPORT: TR-06/15 FILE NO. F12 SUBJECT: 2014 Investment Report BACKGROUND: Section 8(1)of Ontario Regulation 438/97 requires the Treasurer to prepare and provide to Council,each year,an Investment Report concerning any prescribed investments the Municipality has under said regulation. Attached in Appendix"A" is a summary of the portfolio performance for the year 2014.All investments listed are short-term, meaning the Municipality can withdraw funds at any time;the exception being the municipal drain/water debentures held.The municipal drain/water debentures portion of the portfolio is minor(less than 12%). The majority of the Municipality's investments(88%)are with The One Investment Program, a joint program administered by Local Authority Services Limited(LAS)and CHUMS Financing Corporation.These entities are wholly owned subsidiaries of Association of Municipalities of Ontario(AMO)and the Municipal Finance Officers Association (MFOA)respectively.All of the Municipality's funds in The One Fund are invested in the Bond Portfolio which is comprised of treasury bills,guaranteed investment certificates and government bonds. The One Fund Program meets all the investment requirements of Regulation 438/97 and the investment policies established by Council in By-Law No. 2002-95. RECOMMENDATION 1. THAT Staff Report TR-06-2015 be received for information. Respectfully submitted, Reviewed b Lorne Ja , CPA, CA 'au dmin' - . Report TR-06/15 by Lorne James,Treasurer re 2014 Investment... Page 172 of 303 rT 0o 0 H 0 a Municipality of Bayham LA Investment Report-For the Year 2014 r" Appendix"A"Report TR-06/15 0 fD Account Description Balance 2014 Advances Balance Interest ti AD # Dec-31-13 Interest (Withdrawals) Dec-31-14 Rate General&Reserve Funds H 01-0100-1030 General Surplus Funds - 8,578.29 - . - CD w c' 01-0100-1176 Recievables Debentures-Rich 409,420.04 6,446.17 - 56,271.84 359,594.37 1.18% CD� , 01-0100-1177 Drain Debentures 105,767.49 4,997.02 - 37,612.13 1 73,152.38 2.08% 0 5 01-0100-1460 General Funds 681,527.77 19,253.33 - 700,781.10 2.83% CD P 01-0100-1461 Reserve Funds 1,788,414.71 49,548.41 - 1,837,963.12 2.77% 01-0100-1470 Eden Cemetery 13,665.27 377.06 - 14,042.33 2.76% 01-0100-1475 OMPF 506,774.72 14,081.82 - 520,856.54 2.78% 01-0100-1480 Parkland Reserve Funds 19,195.12 537.32 19,732.44 2.80% 01-0100-1485 Edison Museum Reserve 45,757.84 1,261.34 - 47,019.18 2.76% 01-0100-1490 Development Charges 34,479.58 965.89 - 35,445.47 2.80% 3,605,002.54 106,046.65 - 93,883.97 3,608,586.93 Allocation b General Fund 55,141.13 crq Cemetery Boards 377.06 rD Reserve Fund 50,528.46 w 106,046.65 o Trust Funds L-' 01-5050-1440 Cemetery Maintence&Care 221,555.07 6,206.22 - 227,761.29 2.80% 0 La Note 1:Net debenture proceeds for 2014 g,A . ,.. REPORT ..r_~ THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.Z636-2015 BEST LINE FARMS LTD. BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003,AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No.Z456-2003,as amended; THEREFORE,the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A",Map No. 1 by removing from the Agricultural(Al)Zone and adding to the site-specific Rural Residential(RR-26)Zone,which lands are outlined in heavy solid lines and marked RR-26 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 2) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Schedule"A",Map No. 1 by removing from the Agricultural(Al)Zone and adding to the Special Agricultural(A2)Zone,which lands are outlined in heavy solid lines and marked A2 on Schedule"A"to this By-law,which schedule is attached to and forms part of this By-law. 3) THAT By-law No.Z456-2003,as amended,is hereby further amended by amending Section 7.13 EXCEPTIONS— Rural Residential(RR)Zone,by adding the following new subsection. "7.13.26 7.13.26.1 Defined Area RR-26 as shown on Schedule "A",Map 1 to this By-law 7,13.26.2 Minimum Lot Frontaie 18 metres" 4) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the expiration of the prescribed time;or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto,upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 2"d DAY OF April 2015. READ A SECOND TIME THIS 2°d DAY OF April 2015. READ A THIRD TIME AND FINALLY PASSED THIS 2"d DAY OF April 2015. MAYOR CLERK By-Law Z636-2015 Being a By-law to further amend By-Law Z456... Page 175 of 303 I RR-26 –ross°'141)- --- --- ------- -- \ , A2 —• --- - i i . 1 4............4 4 ot Li,41, i 1 g i ,-,,,71,c r...7,-L,:I...•r.•- c:, ' , ;4-1.7,r,,,,•:-11 d' 1 L I :72 ICa>, • 1.' .. i 1 1 1 I I , I 1 I . i i 1 1 , i iEt4e6 LZVE ,,, _ This is Schedule"A"to By-law No.Z636-2014,passed the ..,- --------_____, 2nd day of April,2015 .. —1_,_r—,,,l."/---- ----- tz.. ,':;-o..q.,....7.•A-?,..t,i,;•,., MayorZleW MUNICIPALITY OF BAYHAM Leaend A o ZBLA NORTH SCHEDULE A LPRCA Regulation Liroht o 125 HO 520 MAP No.1 II m..... By-Law Z636-2015 Being a By-law to further amend By-Law Z456... Page 176 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-037 A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS IN THE MUNICIPALITY OF BAYHAM IN THE COUNTY OF ELGIN KNOWN AS THE STEWART MUNICIPAL DRAIN NO.1 WHEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in accordance with Section#78(1)of the Drainage Act,R.S.O. 1990,requests that the following lands and roads be drained by drainage works: Part Lots 21 and 22,Concessions 8 and 9,Municipality of Bayham AND WHEREAS,the Council of the Municipality of Bayham has procured Engineer Report No. 208367,prepared by Spriet Associates, dated March 5,2015,which is attached hereto as Schedule"A", and forms part of this By-Law. AND WHEREAS the estimated total cost of constructing the drainage work is$63,400.00; AND WHEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No.208367,dated March 5,2015 and attached hereto,is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow,on the credit of the Corporation,the amount of$63,400.00,being the amount necessary for construction of the drainage works. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section#85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection#61(3)of the Act; and monies assessed in and payable by another municipality, and By-Law 2015-037 Being a Provisional By-law to provide for dr... Page 177 of 303 By-law No.2015-037 -2- such debentures shall be made payable within five(5)years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by a chartered bank of Canada. A special equal rate sufficient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A"to be collected in the same manner and at the same time as other taxes are collected in each year for five(5)years after the passing of this by-law. 4. For paying the amount of$0 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for five(5)years after the passing of this Provisional By- law to be collected in the same manner and at the same time as other taxes are collected. 5. All assessments of$250.00 or less are payable in the first year in which the assessment is imposed. 6. This By-law comes into force on the passing thereof and may be cited as the "Stewart Municipal Drain No. 1". READ A FIRST AND SECOND TIME this 2nd day of April, 2015 and provisionally adopted this 2nd day of April,2015. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of 2014. MAYOR CLERK COURT OF REVISION—MUNICIPALITY OF BAYHAM By-Law 2015-037 Being a Provisional By-law to provide for dr... Page 178 of 303 Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law#2015-037 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on May 7,2015 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing CLERK By-Law 2015-037 Being a Provisional By-law to provide for dr... Page 179 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015—038 BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO EXECUTE AN AGREEMENT WITH FROESE EXCAVATING LTD. FOR THE PROVISION OF DRAINAGE WORKS FOR THE MAGYAR-DIELMAN MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT,CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,for the provision of drainage works of the Magyar-Dielman Municipal Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the"Municipality")desires to enter into an agreement with Froese Excavating Ltd.for re-construction of the Magyar-Dielman Municipal Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with Froese Excavating Ltd. for re-construction of the Magyar-Dielman Municipal Drain in accordance with the Contract attached hereto as Schedule"A"and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents. 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF APRIL,2015. Mayor Clerk By-Law 2015-038 Being a By-law to authorize the Mayor and Cl... Page 180 of 303 Page 2 of 3 Revised November,2011 FORM OF TENDER AND AGREEMENT FORM OF TENDER TO:Mayor and Council: Township of Bavham RE:Construction of: Magyar-Dieteman Drain The undersigned,having carefully examined the drawings,specifications and location of the work and understanding all conditions hereby offers to enter into a contract to construct the said work for the said Municipality,complete and ready for use in accordance with drawings and specifications on file at the office of the Municipality or Engineer,which drawings and specifications form the basis of the proposal for the following prices: To Wit: COVERED PORTIONS a)Supply of Materials $ -31 b)Supply of Labour and Equipment $ ' r p oo Sub-Total $ S S"] Plus H.S.T.13% $ X ,, 0 TOTAL TENDER We understand that the Municipality may accept tenders for the complete works or a portion thereof as set out above and that the lowest or any tender may not necessarily be accepted. The Tender shall enclose the following: (a) A Certified cheque of$....74.000 representing the bid deposit as specified in the Information for Tenderers. (b) A Certificate of Clearance from the Workplace Safety and Insurance Board stating that all compensation has been paid. The Tender shall also complete the following section: (a) If awarded the Contract,the Tender agrees to commence work on or after..PI(? ,and to fully complete the work on or before ...)5............................................. . (b) The major equipment proposed for use on this project is Z�`.tP!1....IayGtfiaNM.iCr..e S�kt?ft*d.C.� (t.0. :..,1 51 + 410 a...T.fa,'4-Dr .agr1.R.- (c) If an excavator is sled in(b)above,it will be used to excavate the following sections of closed drain: (d) If apy work is to by sub-let list ;land the pr posed sub-contractqr here: t ...s `s�� �........{!...(n� -k��..... tr� t�.S.�CA... ' r.:.cor,tr�ctar LI)[1.1....b� \fcor Provisional Items-Tributary Tile Connections: e.or our ik‘iri Contractor to be paid as follows on tributary drain connections that are not noted on drawings: 100mm Total c/w 150mm Total chi/ 200mm Total c/w Connections to Coring Connections to Coring Connections to Coring 250-675 $75.00 300-575 $85.00 350-675 $115.00 750-900 $110.00 750-900 $120.00 750-900 $150.00 • The above prices include supply of up to a 3m length of tile,or tubing to make connections. - The connections in excess of 3m shall be paid for at the rate of$15.00/m for 100mm and 150mm dia.and $25.00/m for 200mm dia. All the above prices include the supply of materials. OFFERED ON BEHALF OF THE CONTRACTOR ACCEPTED ON BEHALF OF THE MUNICIPALITY COMPANY NAME:.E ese- ExkG-.-,i9.f.. )-,:kd' MAYOR ADDRESS:.5,S.g ..ia f5T314rl S4 • CLERK *( "C OKI MINS ly0 DATE Signature:.. =. .... "KP.a:4.(a-Q.. Date• C 2S t...W.5. (Seal if Incorporated) (Seal) By-Law 2015-038 Being a By-law to authorize the Mayor and Cl... Page 181 of 303 EXTENT OF WORK Page 3 of 3 MAGYAR-DIELEMAN DRAIN Municipality of Bayham Our Job No.212102 March 3,2015 Main Drain 6.0 meters of 450mm dia.,H.D.P.E.plastic sewer pipe including rodent gate Supply 6 2.5.32 L.S. Installation at tile outlet with quarry stone rip-rap around pipe and along ditch including 17m of open ditch cleanout(Approx.6m3 quarry stone req'd) q 00,e0 L.S. Installation of the following concrete field tile and sewer pipe including supply&installation of crushed stone bedding with geotextile wrap and geotextile around tile joints 292 meters of 350mm dia.concrete tile on a stone bedding with geotextile5 D-0 L.S. 230 meters of 450mm dia.concrete tile on a stone bedding with geotextile �;,4176.20 L.S. 8 meters of 450mm dia.HDPE sewer pipe on a stone bedding with geotextile $33,](o L.S. 213 meters of 450mm dia.concrete tile c ,I iib.R3. L.S. 60 meters of 450mm dia.HDPE sewer pipe with sand bedding ( , 53,,ZD L.S. Supply of the above listed tile&pipe 11,4_27—V_L.S- Supply of 400 mm wide geotextile for wrapping of tile joints $'50.00 L.S. Supply and delivery of 19mm crushed stone(Approx.200 tonnes) 4,}45.0D L.S. 16 meter length of 457mm dia,6.3mm thickness smooth wall steel pipe Supply I Doan L.S. Install under Eden Line by boring L{ Doo.oD L.S. Grout existing pipe under Eden Line 35-0 oo L.S. Supply and install two 600mm x 600mm standard catchbasins and three 600mm x 600mm ditch inlet catchbasins,including grates,berms,ditching, removal and disposal of existing catchbasins 035-9°LS. Clearing and grubbing a ,0 2.9133L.S. Restoration of Laneways and Lawn Areas cabal' L.S. Tile connections including bends 000 L.S. NOTE: The Extent of Work is to be attached to the Tender Form Company Name: Froese '=xc0.0 +Y j Lod- Address: ,5 3 h h=f-e4t S} • r4-ecar�li Il e , bN Telephone: SA-3l �-5Z.(9 j Date: yvturcJ-N- ZS) 2.015- NOTE: This"Extent of Work"form has been prepared for the convenience of the Contractor and he is to use this summary in conjunction with the plan and profile,tender form,and standard specifications available from the Clerk to tender this project. In case of any inconsistency or conflict between the drawings and this"Extent of Work"the drawings shall take precedence over the"Extent of Work." By-Law 2015-038 Being a By-law to authorize the Mayor and Cl... Page 182 of 303 AMENDMENT NUMBER 15 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM 6 t'i&X t C [ it:VOi)l ENS, SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM DWELLINGS MUNICIPALITY OF BAYHAM The following text and map schedule constitute Amendment Number 15 to the Official Plan of the Municipality of Bayham By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 183 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 15 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2015-039,in accordance with Section 17 of the PLANNING ACT,on the 2nd day of April 2015. MAYOR CLERK By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 184 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-039 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 15 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 15 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 2nd day of April 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2015-039 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 185 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 15 1. PURPOSE The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings. 2. LOCATION The amendment applies to all lands designated "Agriculture" as shown on Schedule Al Municipality of Bayham Land Use of the Official Plan. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated February 5,2015 titled"Application to Amend the Official Plan-Pt.Lot 109,Concession 6, STR, 53443 Heritage Line", by IBI Group. 4. DETAILS OF THE AMENDMENT Section 2.1.7.1 c)of the Official Plan is hereby deleted in its entirety and replaced with the following: c) A minimum of one existing dwelling within the Municipality of Bayham,or an adjacent neighbouring municipality,must be retained by the proponent farm operation,or a registered owner of the proponent farm operation; By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 186 of 303 AMENDMENT NUMBER 15 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM fORP KT 511-E - SecG {tnENa,)1a it SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM DWELLINGS MUNICIPALITY OF BAYHAM The following text and map schedule constitute Amendment Number 15 to the Official Plan of the Municipality of Bayham By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 187 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 15 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No.2015-039,in accordance with Section 17 of the PLANNING ACT,on the 2nd day of April 2015. MAYOR CLERK By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 188 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015-039 THE Council of the Corporation of the Municipality of Bayham,in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No.15 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 15 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 2"d day of April 2015. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2015-039 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 189 of 303 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 15 1. PURPOSE The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings. 2. LOCATION The amendment applies to all lands designated "Agriculture" as shown on Schedule Al Municipality of Bayham Land Use of the Official Plan. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated February 5,2015 titled"Application to Amend the Official Plan-Pt.Lot 109, Concession 6, STR, 53443 Heritage Line", by IBI Group. 4. DETAILS OF THE AMENDMENT Section 2.1.7.1 c)of the Official Plan is hereby deleted in its entirety and replaced with the following: 2.1.7.5 Notwithstanding Section 2.1.7.1 c), the dwelling located in Pt. Lot 109, Concession 6, STR, and known municipally as 53443 Heritage Line, and existing as of March 2015, may be severed as a surplus farm dwelling, whereas the primary farm dwelling retained by the proponent farm operation,or a registered owner of the proponent farm operation is located within an adjacent municipality. By-Law 2015-039 Being a By-law to adopt Official Plan Amendm... Page 190 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015—040 A BY-LAW TO ADOPT ACCESSIBILITY PLAN —POLICIES UNDER THE ACCESSIBILITY OF ONTARIANS WITH DISABILITIES ACT, 2005 WHEREAS under Section 5 (1)of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5(3)of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Accessibility for Ontarians with Disabilities Act, 2005(AODA) requires all public sector organizations to establish policies, practices and procedures to achieve accessibility for all Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, building structures and premises by 2025; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of adopting a Multi-Year Accessibility Plan. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of the Corporation of the Municipality of Bayham hereby adopts the 2015 —2020 Multi-Year Accessiblity Plan and Policies attached hereto as "Schedule A"and forming part of this by-law; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME and finally passed this 2nd day of April, 2015. MAYOR CLERK By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 191 of 303 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 192 of 303 chedLt- 1-e- kPt, 4,r3 gv_Law Ao is-N The Corporation of the Municipality of Bayham 2015-2020 Multi-Year Accessibility Plan i .40044,1113141.. March 20 t 5 I 01111. 41(-47,1"- ° Librtt.11'?Ed to; mayor aln! h lem bers of Count' MunicIpality of Bayhatn �r rIs` + r g+ } t" ,:!.` J� #r �`!__'� �r' .+6" A-ice"ili-.+J'I- vi4 AL, F C?li f N —+'..ply_ — \ — fi .: -- — - - - -- — S • a1. Jr I 411 .74 1111\1111kikS1..' { IUD 110011.131711 1,..„„- T . : : , - s' By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 193 of 303 TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 1 2. GOVERNING LEGISLATION 2 3. COMMITMENT TO ACCESSIBILITY PLANNING 4 4. HOLISTIC ACCESSIBILITY, INCLUSION &YOU 5 5. IMPORTANCE OF ACCESSIBILITY& INCLUSION 6 6. ACCESSIBILITY PARTNERSHIP IN ELGIN COUNTY& BEYOND 7 7. BARRIER EXAMPLES 8 8. REVIEW&MONITORING PROCESS 10 9. COMMUNICATION OF THE PLAN 11 10. GLOSSARY 12 11. APPENDICES Appendix'A 15 Appendix'B' 19 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 194 of 303 Executive Summary The need to improve accessibility is becoming more pronounced in -1 Ontario as the population ages and the labour force shrinks.According to the Ministry of Community and Social Services, approximately _ 1.85 million people or 15.5%of R. people in Ontario have some type of disability; that is 1 in every 7i'iiii Ontarians. By 2036,that numberwill rise to 1 in 5 as the population ages. In the next 20 years, the aging population and people with disabilities will represent 40%of the total income in Ontario,that's $536 billion dollars(Ontario Population Projections 2008-2036, Fall 2009 Ministry of Finance Report). A University of Toronto study further concluded that disability tends to increase with age,with the highest incidence of occurrence among individuals forty-five years of age and older. It is important to note the increasing aging population in the Municipality of Bayham, as older persons have higher tendencies to experience declining functional abilities.Accordingly,the 2011 Census revealed that 2,680 people, or 38%of the population of the Municipality of Bayham are forty-five years of age or older.This statistic provides the impetus for removing and preventing barriers in the Municipality of Bayham to allow for holistic accessibility and inclusion. The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan was prepared in order to meet the obligations of the Ontarians with Disabilities Act,2001 (ODA)and the Accessibility for Ontarians with Disabilities Act,2005(AODA).The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan reviews earlier efforts to remove and prevent barriers to people with disabilities and identifies the measures to be undertaken in the coming years to increase accessibility and inclusion in the Municipality.The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan also describes how the Municipality of Bayham will make the Multi-Year Accessibility Plan available to the public, provide opportunity for feedback and strive towards a holistically accessible and inclusive Municipality. 1 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 195 of 303 Governing Legislation There are two pieces of broad legislation in Ontario that speak to accessibility for individuals with disabilities as well as impact directly on the Municipality.The Ontarians with Disabilities Act,2001 (ODA)directs that municipalities with more than 10,000 residents appoint Accessibility Advisory Committees as well as create and make public an annual accessibility plan. More recently, 1111111011111 the Province passed the Accessibility for Ontarians with Disabilities Act, 2005 (AODA)which also includes the development of mandatory accessibility standards that will identify, remove and prevent barriers for people with disabilities in key areas of daily living. Enforceable requirements will ensure the removal of these barriers in both the public and private sectors with the aim of a fully-accessible province by 2025.These accessibility standards include: • Accessible Customer Service Standard This standard ensures that goods and services are provided in a manner that takes into account persons with disabilities. Requirements include policy development and extensive training thereof for all employees who deal directly or indirectly with the public.The training is key in assuring accessible customer service is provided by the Municipality. • Integrated Accessibility Standard Areas of information and communication, employment and transportation often contain barriers for persons with disabilities.The Accessibility Directorate determined that these three key areas will be combined and the accessibility requirements identified in a single regulation. Compliance deadlines vary according to the type of organization and the particular component of each individual requirement, i.e. Communications& Information,Transportation or Employment. 2 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 196 of 303 • Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015, new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Design of Public Spaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters,fixed queuing lines and waiting areas 3 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 197 of 303 Commitment to Accessibility Planning The Council of the Municipality of Bayham is committed to: • The continual improvement, over time, of access to all municipal facilities, programs and services for those with disabilities,while having regard for the financial constraints faced by the Municipality. • The concept of universal design which makes the environment more user friendly for everyone. • The provision of quality Municipal services to all members of the community. ' Accessibility training • Incorporating accessibility into the daily functions of all employees The process of accessibility planning is one that is never complete. Staff, Council and the Public are continually involved in discussions regarding accessibility planning year- round.The Municipality of Bayham Accessibility Plan provides the opportunity to demonstrate current achievements in accessibility and to establish implementation framework and future priority initiatives. Please refer to Appendix'A'attached hereto to review the Municipality's current achievements in accessibility and inclusion. Please refer to Appendix'B'attached hereto to review the Municipality's future priority initiatives to improve accessibility and inclusion. Y _4,1,1.: -I iiipp#4.),-?&,4040 *is] • 4 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 198 of 303 Holistic Accessibility, Inclusion &You Recognizing that the Municipality of Bayham, organizations, businesses,and community agencies(including businesses and organizations that provide services, supplies or products, to, or on behalf of the Municipality of Bayham)set the tone for the community, the Municipality will do the following and encourage other organizations to do the same: • ensure that this policy is widely communicated and that all employees, and others to whom the policy applies, understand its intent; • ensure that existing policies and practices, including employment policies, are built upon non-discriminatory bases such as merit; that future policies and practices meet the objectives of this policy; and that revisions are communicated to the entire organization; • review current practices to ensure that every person is treated without discrimination and to eliminate barriers in accessing goods and services; • seek opportunities to involve people of diverse backgrounds in the design, use and evaluation of goods and services; • provide training and involve staff and volunteers in activities designed to promote an awareness, acceptance, and celebration of accessibility and inclusion; • establish mechanisms to ensure that discrimination and harassment are not encouraged or tolerated; • monitor organizational compliance with this policy; and lead by example. What can you do? • recognize that social change begins with individual change;you can, as a resident or visitor of the Municipality of Bayham, initiate change; • evaluate your own actions and preconceived biases and ideas about accessibility and inclusion; • educate yourself, volunteer your time and participate in activities which will broaden your experience with accessibility and inclusion; • encourage and support the development of programs and projects that promote holistic accessibility and inclusion; • advocate for both the elimination of barriers and discrimination and the celebration of accessibility and diversity within your own workplace and community; • challenge barriers and discrimination when you experience them or become aware of their existence. 5 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 199 of 303 Importance of Accessibility & Inclusion? • When we encourage the full and active participation of every person,we are drawing on the diverse life experiences and points of view of our fellow citizens, which leads to innovative solutions; • When we promote the Municipality of Bayham as a diverse Municipality that is welcoming of all people,the Municipality is more competitive in the economic marketplace and more attractive as a destination for visitors and new residents; • When we respect,value, and nurture accessibility and inclusion as an exciting and integral part of our collective experience and identity, we can strengthen and create a safe, healthy, and vibrant community; • In order to enjoy the benefits of a holistically accessible and inclusive community,we need to address barriers that impede equal participation,work toward the elimination of bias, prejudice and discrimination • (which can be intentional, unintentional or systemic). Responsibility Every resident,organization, institution, agency, government and individual has an opportunity to make this plan successful. We are all leaders.This plan is designed to create plenty of opportunities for all voices to be heard and new leaders to emerge. 6 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 200 of 303 Accessibility Partnership in Elgin County & Beyond All lower tier Elgin County Municipalities utilize the Accessibility Coordinator services provided by Elgin County. Elgin County coordinates regular meetings with local municipal accessibility staff, which provides the opportunity to share best practices and information. Additionally,Accessibility Coordinators meet regularly with staff counterparts across the County and Southwestern Ontario to discuss ongoing planning and implementation. The Municipality of Bayham Accessibility Coordinator is also a member of the Ontario Network of Accessibility Professionals(ONAP), a group comprised primarily of staff responsible for accessibility planning in the municipal sector.The network provides the opportunity to share accessibility planning resources and initiatives across the province. f 41111111 Accessibility 7 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 201 of 303 Barrier Examples The intent of the Multi-Year Accessibility Plan is to prevent, identify and remove barriers. Barriers are obstacles that stand in the way of people with disabilities from being able to do many of the day-to-day activities that most people take for granted.A barrier is defined as anything that prevents a person with a disability from fully participating in all aspects of society because of the disability.The traditional definition of a barrier used in the context of accessibility has been expanded to include obstacles beyond physical boundaries.There are several other categories of barriers to consider, such as • Environmental Barriers:features, buildings or spaces that restrict or impede physical access. For example, a doorway that is too narrow to accommodate entry by person in a motorized scooter. • Communication Barriers:obstacles with processing,transmitting or interpreting information. For example, print on a brochure that is too small to read or documents not available in alternative formats. • Attitudinal Barriers: prejudgments or assumptions that directly or indirectly discriminate. For example,assuming that all visually impaired persons can read Braille. • Technological Barriers: when technology cannot or is not modified to support various assistive devices and/or software. For example, a website that does not provide for increased text size or contrast options. • Systemic Barriers: barriers within an organization's policies, practices and procedures that do not consider accessibility. For example, listing a driver's licence as an employment qualification for an office position may prohibit persons with visual impairments from applying. Members of Council, Municipal staff and Committee members must keep in mind that barriers can be either"systemic"or"specific": that is, barriers that are prevalent throughout the Municipality or are just specific to one process or facility. 8 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 202 of 303 Two examples are: A Systemic Barrier: Job postings and public meeting notices are advertised in local newspapers and on the website.As the Municipal website does not have a program for the visually impaired, and visually impaired residents may not be able to read the newspaper, not all residents or viewers have equal access to the information. A Specific Barrier: There is no accessible entrance at the Vienna Community Centre, therefore any person unable to utilize the stairs is prevented from participating in events hosted at the Community Centre. r ,loot 9 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 203 of 303 Review & Monitoring Process The Accessibility Plan is intended as a working document. Comments and recommendations will be noted throughout the upcoming year.These comments and recommendations will then be taken into account during the compilation of the 2016 Annual Accessibility Plan. Accessibility improvements, ideologies and benchmarks continue to be solidified with planning concepts that develop into Municipal procedures and processes. no' 1 User Testing for Web Accessibility Additional evaluation and reporting efforts include: • Annual review of the Multi-Year Accessibility Plan and preparation of a progress report. • Annual progress report prepared for Council to identify progress of the Plan's implementation, accomplishments and achievements; posted online and available in alternative formats upon request. • Compliance reports submitted to the Accessibility Directorate of Ontario,which regulates compliance for all Ontario Organizations 10 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 204 of 303 Communication of the Plan Feedback is an integral part of the evaluation process.The Municipality of Bayham will continue to review and expand consultation strategies to engage key groups in providing accessibility related feedback, including people with disabilities. Members of the public are encouraged to make comments on the Municipality of Bayham Multi-Year Accessibility Plan and accessibility matters in general.There are a number of ways you can contact the Municipality of Bayham to express your accessibility related comments including contacting the undersigned. The Corporation of the Municipality of Bayham 9344 Plank Rd Bayham ON NOJ 1Y0 Phone: 519-866-5521 Email: accessibilityabayham.on.ca The 2015-2020 Multi-Year Accessibility Plan will also be available in the following locations: Report to Council: Initially,this Accessibility Plan will be made available through a report to Council. Website:The 2015-2020 Multi-Year Accessibility Plan can be accessed through the Municipality of Bayham website www.bayham.on.ca 11 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 205 of 303 Glossary Accessibility: In a context relating to people with disabilities,the term can be defined as the degree with which people with disabilities are able to access the functionality, and possible benefit,of some system or entity. Essentially, 'Accessibility'refers to the potential for a product or service to be beneficial to as many people as possible. Accessibility for Ontarians with Disabilities Act,2005(AODA): Legislation enacted by the Province of Ontario in June of 2005,that provides the framework by which certain accessibility standards will be developed to ensure that businesses and organizations maintain practices and provide goods and services in a manner that is accessible to everyone including people with disabilities.The goal of the AODA is to build on the framework of the ODA, establish enforceable and qualitative standards in order to assist in developing a"fully accessible"province by 2025. Accessible Formats: May include, but not limited to large print, recorded audio and electronic formats, Braille and other formats useable by persons with disabilities. Assistive Device: Any auxiliary tool, aid,technology or other mechanism that enables a person with a disability to do everyday tasks and activities such as moving, communicating or lifting; assists in accessing goods, services or information and helps the person to maintain independence. Examples include but are not limited to: communication aids, cognition aids, personal mobility aids,and medical aids. Barrier: Anything that prevents a person with a disability from fully participating in all aspects of society due to their disability.The definition is not limited to structural or physical impediments, it can also relate to various other obstacles such as systemic, attitudinal, technological, informational, etc. Designated Public Sector Organization: Every municipality and every person or organization listed in Column 1 of Table 1 of Ontario Regulation 146/10(Public Bodies and Commission Public Bodies— Definitions)made under the Public Service of Ontario Act, 2006. 12 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 206 of 303 Disability: The ODA and AODA both adopt the broad definition for disability that is set out in the Ontario Human Rights Code, "Disability"is: • Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; ▪ A condition of mental impairment or a developmental disability; • A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; • A mental disorder; or. • An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ("handicap"). Information: Includes data,facts and knowledge that exist in any format, including text, audio, digital or images, that convey meaning. Multi-Year Accessibility Plan: A program and itemization of forecasted initiatives to identify past achievements with respect to improving accessibility for people with disabilities,formulating future goals and providing a context by which both can be assessed and evaluated. Ontarians with Disabilities Act,2001 (ODA): Legislation enacted by the Province in November of 2001 to'improve opportunities for persons with disabilities and provide for their involvement in the identification, removal and prevention of barriers'.The ODA required municipalities with more than 10,000 residents to develop an Accessibility Advisory Committee and to submit an annual Accessibility Plan to the province.The AODA will eventually replace the ODA; however, a date for its repeal has not yet been determined. Ontario Human Rights Code: A provincial law in Ontario that gives all citizens equal rights and opportunities without discrimination in specific areas such as employment, housing and services. The Human Rights Commission was established as an oversight and appeal body in relation to the law. Prior to the ODA being enacted in 2001,the Human Rights Code was the only applicable legislation to uphold accessibility rights. 13 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 207 of 303 Ontario Regulation 429/07(Accessible Customer Service Standard):The first standard to be released under the AODA which took force and effect for all public organizations on January 1,2010 and private organizations on January 1, 2012. The standard mandates the development of policies, practices and procedures in the areas of communication, notice for disruption of services, service and support animals, assistive devices, training and customer feedback in relation to the core principles of the standard; dignity, independence, integration and equal opportunity. Ontario Regulation 191/11 (Integrated Accessibility Standards): The second standard to be released under the AODA which took force and effect for all public organizations on July 1, 2011.The standard consolidates the development of policies, practices and procedures in the areas of information and communications, employment and transportation within a phased implementation schedule. Redeployment: The reassignment of employees to other departments or jobs within the organization Standard: The criterion establishing what a person or organization must accomplish to achieve the minimum level of compliance.Accessibility Standards will be legislated by way of Ontario Regulations pursuant to the AODA. Web Content Accessibility Guidelines (WCAG): international guidelines to ensure consistent web accessibility; the World Wide Web Consortium recommendation, dated December 2008, entitled "Web Content Accessibility Guidelines" (WCAG)2.0. 14 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 208 of 303 Accessibility for Ontarians with Disabilities Act Legislation Ontario Regulation 191111 —The Integrated Accessibility Standards Ontario Regulation 429/07— Accessibility Standards for Customer Service The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's compliance with the various regulations stemming from the Accessibility for Ontarians with Disabilities Act.The Municipality has taken a proactive approach to compliance with the legislation and regulations and is on track to satisfy all requirements under the Accessibility for Ontarians with Disabilities Act by January 2014.The Municipality's compliance with the legislation will allow resources to be directed towards increasing policy and program efficiency and effectiveness,while also reaching out into the community to assist the private sector with legislative compliance in an effort to make the Municipality of Bayham holistically accessible and inclusive. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2010 Accessibility Standards for Customer Service: CAO The Municipality is in compliance with this Establishment of policies,practices and requirement procedures regarding Accessible Customer Service Procedure,Service Animals and Support Persons Procedure,Disruption in Municipal Service Procedure,Feedback Mechanisms Procedure and the Accessible Customer Service Feedback Form. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January Emergency Procedure,Plans or Safety CAO The CAO will arrange to 2012 information- provide emergency information in accessible Provide or arrange for the provision of formats upon request accessible formats and communication supports for persons with a disability,as soon This requirement relies as is practical upon request. on the use of the Alternate Formats Policy The Municipality is in compliance with this requirement 15 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 209 of 303 compliance Legislated Requirement Area Cif Action Plan or Status Dale Respgn;ibi)ity January 2012 Workplace Emergency Response CAO The Municipality of Bayham Workplace Provide individualized workplace emergency Emergency Response response information to employees who have a Procedure is art internal disability,if the disability is such that the policy available to all individualized information is necessary and the Municipal staff and is employer is aware of the need to provide circulated to new accommodation employees dunng onentation and to If employee requires assistance,with the existing employees once employee's consent,the employer shall provide a year the individualized workplace emergency response information to the person designated This requirement relies to provide such assistance on the use of the Alternate Formats Policy Review of Individualized Emergency Response Plan- The Municipality is in compliance with this When the employee moves to a different requirement location in the organization,when the employee's overall accommodation needs are reviewed,when the employer reviews its general emergency response policies Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Establishment of Accessibility Policies CAO The Municipality documents its Develop,implement and maintain policies accessibility initiatives governing how the organization achieves or will yearly in its annual Multi- achieve accessibility through meeting its Year Accessibility Plan requirements under the accessibility standards Additionally,all Municipal policies are based on the Establishment of a Multi-Year Accessibility Plan Mission Statement The Municipality of Bayham is dedicated to promoting, enhancing and creating a barrier-free environment for ab persons regardless of needs,to participate as fully as possible in all aspects of community life The Municipality is in compliance with this requirement January 2014 Procuring or Acquiring Goods,Services or ICAO The Municipal Facilities: Treasurer Procurement By-law and Accessible Incorporate accessibility criteria and features Procurement Guide into procurement practices so that goods, satisfy this requirement. services and facilities are more accessible to people with disabilities unless it is not The Municipality is in practicable to do so. compliance with this requirement 16 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 210 of 303 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Self-Service Kiosks. CAO The Municipality of Bayham does not All organizations that offer services or products currently utilize any self- through self-service kiosks shall take steps to service kiosks make them accessible to people with disabilities so they can be used independently and securely. January 2015 Training: c.AO Municipal Staff in consultation with the All organizations will train those individuals Elgin County Accessibility (employees or volunteers)who participate in Coordinator are currently developing the organization's policies,and all developing those who provide goods or services on behalf comprehensive training of the organization,about the requirements of to satisfy this the Integrated Accessibility Standards and the requirement that will be Ontario Human Rights Code as it relates to ready for spring 2015. people with disabilities. ComplianceArea of Legislated Requirement Action Plan or Status Date Responsibility January 2015 Public Feedback Process CAO This requirement relies on the use of the Provide or arrange for provision of accessible Alternate Formats Policy formats and communication supports for persons with a disability upon request The Municipality Is In Notify the public of the availability of accessible compliance with this formats and communication supports for the , requirement feedback process • January 2014 : Internet Content and Websites: I CAO The Municipality had a website accessibility INew Internet websites and content to conform audit completed on the to the World Wide Web Consortium Web Municipal website in the Content Accessibility Guidelines(WCAG)2.0 spring or 2014 and will initially at level A. have all Internet websites &content conforming to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4&1.2.5)by May 2015 Additionally,all Municipal documents are produced in accordance with the Alternate Formats Policy. 17 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 211 of 303 Compliance Legislated Requirement Area of Action Plan or Status 1-.pate Responsibility January 2015 Recruitment Process. CAO The Municipality is in compliance with this Notify employees and public about the requirement availability of accommodation Selection&Assessment Process Notify job applicants,when individually selected,that accommodations are available upon request Documented Individual Accommodation Plans develop a wntten process for the development of documented individual accommodation plans Return to Work Develop and document a return to work process for employees who have been absent due to a disability and require disability-related accommodations in order to return to work r. FF Compliance Legislated Requirement Area of Action Plan or Status r•Date Responsibility January 2015 Accessible Formats and Communication CAO The Alternate Formats Policy ensures that all Provide or arrange for provision of accessible corporate documents are formats and communication supports for produced in an persons with a disability upon request,in a accessible format timely manner taking into account the person's accessibility needs,at a cost no more than The Municipality Is In charged by other persons compliance with this requirement January 2012 All Internet websites&content to conform to CAO The Municipality will have World Wide Web Consortium Web Content a website accessibility Accessibility Guidelines(WCAG) audit completed on the 2.0 Level AA,exceptions success criteria 1.2.4 Municipal website by the &1.2.5. spring 2015 and have all intemet websites& content conform to World I Wide Web Consortium Web Content I Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4&1.2.5). Additionally,all Municipal documents are produced in accordance with the Alternate Formats Policy. 18 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 212 of 303 Accessibility for Ontarians with Disabilities Act Legislation MUNICIPALITY OF BAYHAM PROJECTS TO DATE AND FUTURE INITIATIVES The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's initiatives completed to date and a list of proposed future initiatives to enhance accessibility in the Municipality of Bayham in an effort to make the Municipality holistically accessible and inclusive. Year 2015-2020 Task Department Municipal Facilities Accessibility Audit(2014-2015) CAO Barrier-Free Municipal Elections(2006-2010) Clerk's Department Continual monitoring of Municipal sidewalks including mud jacking Public Works (leveling sidewalks to alleviate water ponding and trip hazards), cutting (eliminating trip hazards)and replacement Utilization of the Elgin County Coordinator to ensure holistic CAO accessibility and Inclusion 19 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 213 of 303 VWXY114414 girip Ouaity IB"0. Corporation of the Municipality of Bayham Policy Name: Municipality of Bayham Accessibility Policy Section 1 -Policy Statement The Corporation of the Municipality of Bayham is committed to providing quality goods and services that are accessible and inclusive to all persons that it serves. In order to meet the needs of persons with disabilities the Municipality of Bayham will: i. Ensure policies, practices and procedures address dignity, independence, integration, inclusiveness and provide for equal opportunity for persons with disabilities; ii. Allow persons with disabilities to use their own personal assistive devices to obtain, use or benefit from the services offered by the Municipality; iii. Strive to meet the needs of persons with disabilities in a timely manner, at a cost no greater than that for persons without disabilities; iv. Accommodate the accessibility needs of persons with disabilities to ensure they can obtain, use or benefit from the Municipality's goods, services, programs and facilities. The Municipality will promote accessibility by ensuring that corn pliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005(AODA). In order to ensure that timelines are met and the Municipality continues to strive to be holistically accessible,the Municipality will establish, implement and maintain a multi-year accessibility plan. The Municipality of Bayham Multi-Year Accessibility Plan will outline the Municipality's strategy to prevent and remove barriers to persons with disabilities. The Municipality of Bayham Multi-year Accessibility Plan will be reviewed at least once every five years. Further,an annual status report will be prepared and presented to Council. Section 2-Background The Accessibility for Ontarians with Disabilities Act, 2005(AODA)is a provincial statute that allows the government to develop and enforce specific standards for accessibility.The standards,or regulations, are intended to achieve accessibility for persons with disabilities with respect to customer service,transportation, built environment, information/communication and employment. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 214 of 303 Section 3-Application This policy shall apply to every person who deals with members of the public or other third parties on behalf of the Corporation of the Municipality of Bayham,whether the person does so as an employee,agent,volunteer or otherwise. This policy applies to all services offered at facilities owned, leased or operated by the Municipality, as well as public events hosted by the Municipality, regardless of where the event takes place. This policy also applies to all external groups and agencies that use facilities owned leased or operated by the Municipality to hold a public event. Section 4-Definitions i. 'Assistive Device'shall mean a device used to assist persons with disabilities in carrying out activities or accessing the services of persons or organizations; ii. 'Barrier'shall mean an obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier,a policy or a practice; iii. 'Disability'shall be as defined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act,2005 and include any degree of physical disability, infirmity,malformation or disfigurement that is caused by bodily injury, birth defect or illness and,without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis,amputation, lack of physical co- ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment,or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device;a condition of mental impairment or a developmental disability;a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language;a mental disorder: or an injury or disability for which benefits were claimed under the insurance plan established under the Workplace Safety and insurance Act, 1997. iv. 'Discrimination'shall mean unequal treatment based upon any of the prohibited grounds as outlined in the Human Rights Code: Race,Ancestry, Creed, Place of Origin, Colour, Sex(including pregnancy), Ethnic Origin,Citizenship, Sexual Orientation,Age, Record of Offences, Marital Status,Same-sex Partnership Status, Family Status or Disability. v. 'Municipality'shall mean the Corporation of the Municipality of Bayham. vi. 'Nurse'shall mean a Registered Nurse, Registered Practical Nurse or Nurse Practitioner who is a registered member in good standing with the College of Nurses in Ontario. vii. 'Physician'shall mean a physician who is a registered member in good standing with the College of Physicians and Surgeons of Ontario. viii. 'Service Animal'shall include: a. A'guide dog', as defined in Section 1 of the Blind Persons Rights'Act;or b. an animal used by a person with a disability if it is readily apparent that the animal is used by the person for reasons relating to his or her disability;or the person provides a letter from a physician or nurse practitioner confirming that the person requires the animal for reasons relating to the disability. (as per customer service standard) c. As defined within legislation ix. 'Support Person'shall mean a person who accompanies a person with a disability in order to assist them with communication,mobility, personal care, or medical needs or with access to goods or services. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 215 of 303 Section 5—Accessible Procurement The Municipality will use reasonable efforts to ensure accessibility criteria and features are considered when purchasing goods, service and facilities. When it is not practicable to incorporate accessibility criteria,the Municipality will provide an explanation upon request. In general, procurement will be consistent with the following principles: i. The Municipality's goods and services are provided in a manner that respects the dignity and independence of persons with disabilities; ii. The provision of the Municipality's goods and services to persons with disabilities is integrated with those provided to persons who do not have disabilities unless an alternative measure is necessary to enable a person with a disability to obtain, use or benefit from the Municipality's goods and services and; iii. Persons with disabilities are given an opportunity equal to that of persons without disabilities to obtain, use or benefit from the Municipality's goods and services. Section 6-Alternate Formats—Communication Supports The Municipality will provide alternate formats of information and communication that is produced or in direct control of the Municipality. Alternate formats will be provided upon request, in a timely manner and at a cost that is no more than the cost charged for the original format. When it is not practicable to provide an alternate format,the Municipality will provide an explanation and a summary of the document in an accessible format. The Municipality will provide communication supports to members of the public upon request. If the Municipality is unable to obtain the requested communication support,the Municipality will work with the individual to determine an appropriate alternative method of communication. Section 7-Feedback Process The ultimate goal of the Municipality is to meet and surpass public expectations pertaining to public service. Comments on Municipal services regarding how well those expectations are being met are welcome and appreciated as they may identify areas that require change and encourage service improvements. Feedback regarding the way the Municipality provides goods and services can be made by completion of a Feedback Form available at all on the Municipal website. Section S-Service Disruptions The Municipality will make reasonable effort to provide notice of a disruption to the public, including information about the reason for the disruption, its anticipated duration,and a description of alternative facilities or services, if any, that may be available. The Municipality will make reasonable effort to provide prior notice of planned disruption whenever possible, recognizing that in some circumstances such as in the situation of unplanned temporary disruption, advance notice will not be possible. In such cases,the Municipality will provide notice as soon as practicable. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 216 of 303 The notice will be placed on the Municipal website and by any other method that is reasonable and applicable under the circumstances. Section 9-Suueort Persons The Municipality is committed to welcoming persons with disabilities who are accompanied by a support person.Any person with a disability who is accompanied by a support person will be allowed to enter the Municipality's premises with their support person.At no time will a person with a disability who is accompanied by a support person be prevented from having access to their support person while on Municipal premises. The Municipality may require a person with a disability to be accompanied by a support person while on Municipal premises in situations where it is necessary to protect the health and safety of the person with the disability or the health and safety of others on the premises. In certain situations,the Municipality, at its discretion, may require a support person to sign a confidentiality agreement prior to an exchange of information with the person with a disability. A support person,when assisting a person with a disability to obtain, use or benefit from the Municipality's goods or services, shall not be charged for admission to any facility owned and operated by the Municipality. Section 10-Service Animals The Municipality is committed to welcoming persons with disabilities who are accompanied by a service animal on those parts of Municipal premises that are open to the public and other third parties provided the animal is not otherwise excluded by law. If a service animal is excluded by law,the Municipality will ensure that alternate means are available to enable the person with a disability to obtain, use or benefit from the Municipality's goods and services. If it is not readily apparent that the animal is a service animal,the Municipality may ask the person with the disability for a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability.The Municipality may also, or instead, ask for a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized guide dog or service animal training school. If proper documentation is not produced,the person with the disability may be asked to remove the animal from the premises. It is the responsibility of the person with the disability to ensure that their service animal is kept in control at all times.This will include controlling the behavior of the animal(e.g. barking or growling),cleaning up after the animal(e.g.defecation)and being responsible for any damage the animal may cause to Municipal property. Section 11 -Use of Assistive Devices A person with a disability may provide their own assistive device for the purpose of obtaining, using and benefiting from the Municipality's goods and services. Exceptions may occur in situations where the Municipality has determined the assistive device may pose a risk to the By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 217 of 303 health and safety of a person with a disability or the health and safety of others on the premises. In these situations,the Municipality may offer a person with a disability other reasonable measures to assist him or her in obtaining, using and benefiting from the Municipality's goods and services where the Municipality has such other methods available. It should be noted that it is the responsibility of the person with a disability to ensure that his or her assistive device is operated in a safe and controlled manner at all times. Section 12-Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas and the Municipality is committed to the same: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015,new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Desion of Public Soaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters,fixed queuing lines and waiting areas vi. Maintenance of accessible public spaces. Section 13-Accommodation The Municipality of Bayham is an equal opportunity employer.The Municipality's commitment to a holistically inclusive work environment and universal accommodation extends to all employment activities: recruitment and selection,orientation,working conditions, promotion, training, performance management,career development and workforce transition. It also includes the purchase and management of information technology and communication systems, development and management of information services, decisions relating to real property, purchases of internal fittings,and decisions related to conferences, seminars and training. The Municipality of Bayham is an Equal Opportunity Employer If you require accommodation at any time throughout the employment activities process, please contact us at:519-866-5521,accessibility@bayham.on.ca or by visiting www.bayham.on.ca and we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham Employment Activities Accommodation Policy. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 218 of 303 Section 14-Training Training will be provided to staff members,volunteers and third parties in accordance with the Accessibility for Ontarians with Disabilities Act, 2005(AODA). The Municipality will retain records of training, including the date on which training is provided,the number of individuals to whom it is provided and the nature of the training that is provided.The names of the individuals trained will be recorded for municipal administrative purposes and all personal information collected will be managed in accordance with the Municipal Freedom of information and Protection of Privacy Act. Section 15-Responsibilities Municipal Council and staff are responsible for adhering to the parameters of this policy. Staff will consult with the County of Elgin Accessibility Coordinator on the implementation of this policy. Section 16-Modifications to this Policy The Municipality is committed to developing accessibility policies that respects and promotes the dignity and independence of persons with disabilities.Therefore, no changes will be made to this policy before considering the impact on persons with disabilities.All amendments or modifications to this policy shall be approved by Council. Section 17-Questions about this Policy This policy exists to achieve service excellence to persons with disabilities. If questions exist about the policy, or if the purpose of a policy is not understood,an explanation will be provided by the Administration of the Municipality of Bayham. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 219 of 303 I?,AY II it f �A NR. L. i a O�p°reuni1911C° Corporation of the Municipality of Bayham Policy Name:Accessible Procurement Policy Section 1 -Reference i. Integrated Accessibility Standards Regulation, Ontario Regulation 191/11 ii. Accessibility for Ontarians with Disabilities Act,2005(AODA). iii. Accessibility Standards for Customer Service,Ontario Regulation 429/07 iv. Ontario Human Rights Code, R.S.O. 1990 Section 2-Backaround The Accessibility for Ontarians with Disabilities Act,2005(AODA)received Royal Ascent on June 13th,2005 and is legislation which impacts persons, businesses and other organizations across Ontario in both the Public and Private sector. The main purpose of the legislation is the achievement of accessibility for all Ontarians with disabilities with respect to goods, services, facilities, accommodation,employment, building structures and premises on or before January 1st,2025, by developing, implementing and enforcing standards of accessibility.Compliance is mandatory and AODA has strong enforcement provisions including inspections,orders and significant penalties. As part of the ongoing requirements under AODA and Ontario Regulation 191/11,the Integrated Accessibility Standards Regulation(IASR), an obligation dealing with the procurement of goods and services has been developed. The requirement dictates the incorporation of accessibility criteria and features into procurement practices so that goods,services and facilities are more accessible to persons with disabilities unless it is not practicable to do so. Section 3-Definitions a. Barrier.An obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier,an attitudinal barrier, a technological barrier,a policy or a practice. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 220 of 303 b. Disability Under section 10(1)of the Human Rights Code, "Disability"means: any degree of physical disability, infirmity,malformation or disfigurement that is caused by bodily injury, birth defect or illness, and without limiting the generality of the foregoing, including diabetes mellitus,epilepsy,a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment,deafness or hearing impediment,muteness or speech impediment,or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device;a condition of mental impairment or developmental disability;a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language;a mental disorder;an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997 Disability does not include a minor or common medical condition such as a cold,flu or minor backache that arises from the stresses, pains and inconveniences of everyday life. Disability may be temporary, short-term, long-term or permanent. c. Discrimination: Unequal treatment based upon any of the prohibited grounds as outlined in the Human Rights Code: Race,Ancestry, Creed, Place of Origin, Colour, Sex (including pregnancy), Ethnic Origin, Citizenship, Sexual Orientation,Age, Record of Offences, Marital Status,Same-sex Partnership Status, Family Status or Disability. Section 4—Overview When procuring goods and services the Municipality of Bayham will make every attempt to incorporate accessibility criteria and features to ensure the largest amount of persons can utilize the goods and/or services. Where applicable, procurement documents will specify the desired accessibility criteria to be met and provide guidelines for the evaluation of proposals in respect of those criteria. Where it is impractical for the Municipality to incorporate accessibility criteria and features when procuring or acquiring specific goods or services,the responsible Senior Staff member will provide a written explanation on request describing the reasons for excluding accessibility criteria. Legislative Accessibility Obligations in Procurement a. Ontario Human Rights Code:All persons with disabilities have the right to equal treatment in employment,services, goods,facilities, housing,contracts and membership in trade and vocational associations. The Municipality of Bayham has a duty, as an employer and as a service provider, to ensure persons with disabilities are accommodated. b. Ontarians with Disabilities Act,2001:Section 13 states that"in deciding to purchase goods or services through the procurement process for the use of itself, its employees or the public,the council of every municipality shall have regard to the accessibility for persons with disabilities to the goods or services. 2001,c. 32, s. 13."(The Ontarians with Disabilities Act is superseded by the Accessibility for Ontarians with Disabilities Act and on a date named by the Registrar will be repealed) c. Accessibility for Ontarians with Disabilities Act, 2005:Section 5 of the Integrated Accessibility Standards Regulation states that"designated public sector organizations By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 221 of 303 shall incorporate accessibility criteria and features when procuring or acquiring goods, services or facilities, except where it is not practicable to do so"and"if the designated public sector organization determines that it is not practicable to incorporate accessibility criteria and features when procuring or acquiring goods, services or facilities, it shall provide, upon request, an explanation". Section 5-Procedure 5.1 All corporate documents shall feature the"Alternate Formats"clause as per the Municipality of Bayham -Alternate Formats Policy: "Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Request for Alternate Formats Form at www.bavham.on.ca or contact the Accessibility Coordinator at 519-866-5521or at accessibility@bayham.on.ca" 5.2 In order to meet accessibility obligations in procurement-related activities, Senior Staff shall consider the following three key questions: a. What are the barriers that persons with disabilities might face in trying to use the goods or services you are planning to acquire? b. Will these goods or services be used by members of the public or by Municipality of Bayham employees? c. What are the appropriate accessibility criteria and how can they be incorporated into the procurement process? 5.3 Senior Staff shall conduct an assessment to determine whether the goods or services may create barriers for persons with disabilities,whether they are members of the public or Municipal employees. 5.4 Senior Staff shall include accessibility considerations in their respective procurement documents. The level of detail in the procurement documents may vary, based on the nature of the acquisition. Senior Staff may wish to include the following information: a. A description of the need to provide accessible goods or services currently and in the future. b. The results of market research. c. An analysis of possible procurement strategies and options for acquiring and deploying accessible goods or services, including the associated cost/benefit analysis. 5.5 In situations where Senior Staff determines that it is not practicable to incorporate accessibility criteria and features in procurement of the goods or services, Senior Staff shall prepare an explanation regarding the exclusion of accessibility criteria in the procurement process that shall be available to the public upon request. 5.6 The procurement document,excluding procurement documents designed as per Section 5.5 of this Procedure, shall provide detailed specifications, including accessibility criteria and features, based on the identified needs. For example: a. The specifications for the provision of customer services requiring a vendor to complete training programs on accessibility before being hired to complete the contract. i. Example:A contract person providing services or goods for the Municipality would require customer service training. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 222 of 303 b. The specifications in producing a public report requiring a vendor to produce the report in a different print colour,font style and size, as well as in alternate formats as per the Municipality of Bayham Alternate Formats Policy. i. Example: Consultants reports following the Municipality of Bayham Alternate Formats Policy, or providing manipulability in an electronic document(PDF) 5.7 Senior Staff incorporating accessibility criteria and features into procurement documents may utilize sample accessibility language taken from Section 6 of this policy. 5.8 Senior Staff shall ensure that the successful vendor meets their accessibility obligations throughout the term of the contract. Section 6-Accessibility Language for Procurement Documents 6.1 Where appropriate, Municipality of Bayham Senior Staff may adapt the sample language to suit their procurement needs. Suggested Language—Accessibility Obligation "The Municipality of Bayham is dedicated to promoting,enhancing and creating,a barrier-free environment for all persons, regardless of needs,to participate as fully as possible in all aspects of community life. The Province of Ontario has passed legislation including the Ontario Human Rights Code,Ontarians with Disabilities Act,2001 (ODA)and the Accessibility for Ontarians with Disabilities Act,2005(AODA)and its regulations. The purpose of this legislation is to improve opportunities for persons with disabilities and to provide for their involvement in the identification, removal and prevention of barriers to allow for their full participation in the life of the Province. For more information on the government's commitment to accessibility, please visit www.ontario.calaccesson." Suggested Language-Scope of Services "Suppliers should be able to demonstrate an understanding of accessibility and accommodation requirements of persons with disabilities in the delivery of their programs and services." Suggested Lanauaae-Knowledge&Experience of Proponent&Associates "Demonstrates subject matter expertise in accessibility." "Provides examples of similar work assignments that demonstrate the Proponent's knowledge and experience with respect to accessibility." "Describes specific credentials and/or certificates,qualifications and/or tools with respect to accessibility." Suaaested Language-Minimum Accessibility Requirements "Minimum requirements for Suppliers have been established to help ensure that the Municipality of Bayham acquires quality resources. These minimum requirements are: By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 223 of 303 • demonstrate knowledge of and capacity to develop programs and materials which accommodate the needs of persons with disabilities utilizing the programs. • ensure that accessibility is reflected in course and training materials. • be able to provide, if required, courses, products and materials in a range of alternate formats. • ensure that programs and services take place in wheelchair accessible facilities." Suaaested Lanauaae-Accessibility Requirements "The Municipality of Bayham is committed to the highest possible standard for accessibility.Supplier(s)must be capable to recommend and deliver,as appropriate for each requirement,accessible services consistent with the Ontario Human Rights Code (HRC),the Ontarians with Disabilities Act, 2001 (ODA)and Accessibility for Ontarians with Disabilities Act,2005(AODA)and its regulations to ensure that all participants can participate and contribute equally in all Client requirements." "Suppliers are required to comply with all relevant/applicable and any future additions or modifications to legislation,as they become enacted to Accessibility standards and regulations." Suaaested Lanauaae-Accessibility Training "The Supplier must: ensure appropriate employees have completed the Municipality of Bayham Accessibility for Ontarians with Disabilities Act Compliance Statement Form prior to the start of any work; complete any future Municipality of Bayham Accessibility training courses within thirty(30)calendar days of becoming available; and be aware and sensitive to accessibility and disability issues." "Suppliers are to ensure that training records are maintained, including dates when training is provided,the number of personnel who received training and individual training records. The Suppliers are to ensure that this information is available to Municipality of Bayham Representatives any time during the Term of the Contract." Suaaested Language—Public Documents "Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Request for Alternate Formats Form at www.bavham.on.ca or contact the Accessibility Coordinator at 519-866-5521or at accessibility@bayham.on.ca" By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 224 of 303 Suggested Language-Video Production As per the IASR(Integrated Accessibility Standards Regulation)under the AODA,for January 1,2014, new websites and content proponents are to meet,at a minimum,the WCAG 2.0 Level A accessibility requirements with the exception of(live)captions and (pre-recorded)audio descriptions. This section, except where meeting the requirement is not practicable,applies to websites and web content, including web based applications and to web content published on a website after January 1,2012. Produce high-definition video products that are models of accessible formats and diversity. Videos must exemplify accommodations for persons with disabilities including but not limited to;closed captioning,transcripts and audio description Suggested Language-Event Planning The event will need to reflect the Municipality of Bayham's accessibility policies, programs and procedures(such as those posted on http://www.bavham.on.ca/accessibilitv). The organizer of the event must identify procedural and/or accessibility issues and how to resolve effectively. The event will align with the Municipality of Bayham's Accessible Customer Service Policies. The event will meet the obligations of the Municipality under the AODA and its regulation in force and effect on the date of the event. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 225 of 303 1,XY pounjty Ism' Corporation of the Municipality of Bayham Policy Name:Alternate Formats—Communication Supports Policy Section 1 -Reference i. Integrated Accessibility Standards Regulation, Ontario Regulation 191/11 ii. The Accessibility for Ontarians with Disabilities Act,2005(AODA) iii. Accessibility Standards for Customer Service, Ontario Regulation 429/07 Section 2-Backaround The Accessibility for Ontarians with Disabilities Act(AODA)received Royal Ascent on June 13th,2005 and is legislation which Impacts persons, businesses and other organizations across Ontario in both the Public and Private sector. The main purpose of the legislation is the achievement of accessibility for all Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, building structures and premises on or before January 1st,2025, by developing, implementing and enforcing standards of accessibility.Compliance is mandatory and the Act has strong enforcement provisions including inspections, orders and significant penalties. As part of the ongoing requirements under the Accessibilities for Ontarians with Disabilities Act, 2005(AODA)and Ontario Regulation 191/11,the Integrated Accessibility Standards Regulation (IASR), an obligation dealing with the provision upon request of corporate documents in alternate formats was developed. If an employee or member of the general public requests alternate formats of corporate documents for accessibility reasons,the Municipality must attempt to develop and deliver alternate formats of the corporate documents and communication supports at a cost that is no more than the regular cost charged to other persons. Section 3—Definitions a. Alternate Formats: Refers to the production of standard print and/or electronic documentation, including access to information, in a non-traditional manner.Alternate Formats in the Municipality of Bayham may include but is not limited to: By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 226 of 303 i. Accessible Adobe Acrobat PDF-(portable document format)An electronic means of presenting information in order to enable various computer programs to convert the information into a"readable"format. ii. HTML-Hyper Text Mark-up Language is an electronic means of presenting information in order to enable various computer programs to convert the information into a"readable"format. M. Rich Text-Editable text with character and paragraph format attributes that may be different for each character and paragraph of the text object. iv. Microsoft Word Document-files commonly used as the standard text format due to the transferability and versatile readability of the document v. Large Print-The enlargement of the point size for the contents of the print documents in order to enable use by persons with various degrees of visual impairment. b. Barrier.An obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier,a technological barrier, a policy or a practice; c. Communication Supports:Supports that individuals with disabilities may need to access information. d. Disability: Under section 10(1)of the Human Rights Code, "Disability"means: any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness, and without limiting the generality of the foregoing, including diabetes mellitus,epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment,or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device;a condition of mental impairment or developmental disability; a learning disability, or a dysfunction in one or more of the; processes involved in understanding or using symbols or spoken language; a mental disorder; an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997 Disability does not include a minor or common medical condition such as the cold,flu or minor backache that arises from the stresses, pains and inconveniences of everyday life. Disability may be temporary, short-term,long-term or permanent. e. Undue Hardship:The factors to be taken into account in assessing undue hardship in the Municipality are: i. cost; ii. outside sources of funding, if any; iii. health or safety factors, such as when a proposed accommodation would unduly endanger the safety of the employee and/or other people. Factors that cannot be used to justify undue hardship include business inconvenience, employee morale, and customer preference. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 227 of 303 Section 4-Overview "The Corporation of the Municipality of Bayham is committed to providing quality goods and services that are accessible to all persons that it serves" The Alternate Formats policy applies to all Municipal employees and persons with disabilities. The policy also applies to all materials produced by the Municipality.The policy is meant to serve as a compliment to the extensive list of Municipal Policies and other integration and inclusion initiatives. Should an employee or member of the general public with a disability require alternate formats of communications;the Municipality will make every possible effort to accommodate those needs short of undue hardship to the Municipality. In order to accommodate certain requests and services,the person requiring alternate formats due to a disability will be required to provide advance notice to the Municipality. The cost of the production of alternate formats will be covered by the Municipality.Where a person with a disability requests a document in alternate formats,the Municipality will provide the document,or the information contained in the document, in a timely manner, in the format that is determined to meet the needs of the requestor,as determined by the Municipality and that takes the disability into account. Section 5—Responsibilities Senior Staff are responsible for: a. Ensuring the implementation of this policy; b. Ensuring that all employees are provided information about the rights and obligations of the Municipality with respect to alternate formats, pursuant to the Ontarians with Disabilities Act,2001 and the Accessibility for Ontarians with Disabilities Act,2005. Employees and members of the General Public who require alternate formats are responsible for: a. Identifying as soon as possible any alternate formats needs that relate to their ability to perform job duties, participate fully in the workplace or comprehend corporate documents; b. Use the Municipality of Bayham "Request for Alternate Formats"form to request accessible corporate documents. Employees responding to a public request for alternate formats are responsible for: a. Making every effort to provide services that best meet the requirements of the requestor; b. Responding to the request within a reasonable timeframe. Section 6-Procedure 6.1 The Alternate Formats policy applies to all materials and communications produced by the Municipality of Bayham for release to the public or staff whether produced in house or on behalf of the Municipality. The alternate formats policy does not apply to unconvertible information and information that the Municipality does not control directly or indirectly through a contractual relationship. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 228 of 303 6.2 All Municipal documents shall be created in an accessible format using the"Municipality of Bayham-Guide to Accessible Alternate Formats"Furthermore, all Municipal documents shall be created using Arial Font,with body text being no smaller than 11 point and footer text being no smaller than 10 point,where possible; 6.3 All corporate documents including feedback mechanisms and information that the Municipality controls directly or indirectly through a contractual relationship shall feature the"Alternate Formats"clause as per the Municipality of Bayham-Alternate Formats Policy: "Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Request for Alternate Formats Form at www.bavham.on.ca or contact the Accessibility Coordinator at 519-866-5521 or at accessibility@bayham.on.ca" 6.4 If it is determined that information or communications are unconvertible,the Municipality shall provide the person requesting the information or communication with: a. an explanation as to why the information or communications are unconvertible; b. a summary of the unconvertible information or communications 6.5 Requests for Alternate Formats shall be made using the"Request for Alternate Formats Form and honoured in a practical manner depending on the media chosen,the size and complexity of the document,the quality and source of the documents,the feasibility of the request(including the cost)and the number of documents to be converted. 6.6 At all times throughout the alternate formats procedure Senior Staff holds the position of authority and responsibility,the Accessibility Coordinator only acts in a consulting or liaison role. 6.7 Conversion to alternative formats shall be processed in-house whenever possible.When a request for documents in alternate formats cannot be processed in-house;the department of origin will be responsible for the cost of conversion, materials and distribution. 6.8 If it is determined that the format requested is not feasible, other alternative methods of providing the information shall be explored that will meet the needs of the person with the disability and be agreed to by both the individual and the Municipality. 6.9 In the event that the Municipality of Bayham needs to charge for a document,the cost will remain the same for methods of duplication or conversion which are similar in nature and according to Municipality of Bayham Fee By-law By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 229 of 303 Accessible Digital Office Documents Guide to Creating Accessible Microsoft Office Documents County of Elgin ,., s,-4111P- E1 lnounty Progressive by Nature Updated:February 14,2014 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 230 of 303 TABLE OF CONTENTS GENERAL 3 Tips and Best practices 3 Styles and Guidelines 3 Check Accessibility 4 Colour Contrast 6 Avoid Using Images of Text 7 Write Clearly 8 Document Properties 10 Templates 10 HYPERIinks 12 MICROSOFT WORD 13 Styles 13 Headings 14 Alternate Text(Alt Text) 15 Is a Picture Really Worth a Thousand Words? 16 Long Descriptions 16 Lists 18 Page Breaks 18 TABLES 21 Setting the Table 22 Mind Your Table Manners 22 Charts 24 MICROSOFT POWERPOINT 25 Use Built-In Layout and Styling Features 25 Use Built-In Slide Layouts 25 Customize Using Master Slides 26 Set a Logical Tab Order 26 Use Slide Notes 28 Multimedia and Figures 29 Shapes 29 MICROSOFT EXCEL 30 Common-Sense Practices in Excel 30 Screen Reader Help Text in Cell Al 35 Defining the Title Region—a Very Important Step 37 SAVING YOUR DOCUMENT AS A.PDF 40 Test for Accessibility Compliance 41 Tags 41 Run Accessibility Checks 41 Logical Reading Order 41 Checking for Accessibility 42 Document Structure Tags 43 Reading Order 44 1 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 231 of 303 INTRODUCTION This document was created using the Accessible Digital Office Document(ADOD)Project and resources developed by the Office of the Governor Rick Perry,the State of Texas. The ADOD Project was developed by the Inclusive Design Research Centre,and OCAD University as part of an Enabling Change Partnership project. The purpose of this document is to ensure that County of Elgin public documents are created in a way that allows them to be viewed by assistive devices. This is a training manual and reference document for staff. The software described in this manual includes: • Microsoft Office 2010 and; • Adobe Acrobat Professional Version 10(X) Sighted people can look at a printed page and easily discern the difference between titles, subtitles,columns of text,headers,footers,and so on.Visual cues,such as location of the text on the page, bold text,and large font sizes help them determine the structure of a document so they can read and navigate it easily. Unfortunately,assistive technologies such as screen readers can't depend on these visual cues. They must instead rely on the underlying computer-based information to provide that same structure. DISCLAIMER Following these techniques will increase the accessibility of your documents,but it does not guarantee accessibility to any specific disability groups. In cases where more certainty is required,it is recommended that you test the office documents with end users with disabilities, including screen reader users. 2 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 232 of 303 GENERAL TIPS AND BEST PRACTICES The following rules can be applied to most documents created in Microsoft Word,Excel and PowerPoint: • Design the source document with accessibility in mind; • Use program styles available in the application rather than character formatting for headings; Add alternative text to all graphics and images; • Create the PDF in a manner that generates tags; • Check the accessibility of a document using the Accessibility Check in Office or, after conversion using the Full Check feature in Adobe Acrobat Professional (available in both version X or XI) • When adding accessibility features to a document they should always be added to the source document first(if possible)as it is often faster and easier. STYLE GUIDELINES When formatting text,especially when the text is likely to printed,try to: • Use font sizes between 12 and 14 points for body text. • Use fonts of normal weight,rather than bold or light weight fonts. If you do choose to use bold fonts for emphasis,use them sparingly. • Use standard fonts with clear spacing and easily recognized upper and lower case characters.Sans serif fonts(e.g.,Arial,Verdana)may sometimes be easier to read than serif fonts(e.g.,Times New Roman,Garamond). • Avoid large amounts of text set all in caps,italic or underlined. • Do not condense or stretch lines of text.It is recommended that text align to the left margin as it is easy to find the start of the next line,and keeps the spaces even between words.("Ragged Right" is the best approach) • Use bullets and numbering to create lists and outlines • Choose a sharp colour contrast for all elements of a document • Avoid using text boxes • Set font colour to"automatic"or"black" • Use heading styles to control line spacing rather than the enter key • Place white space between text and graphics/images • Do not use watermarks or backgrounds By taking the time to design your content in a consistent way,it will be easier to access, navigate and interpret for all users: • Whenever possible,write clearly with short sentences. • Introduce acronyms and spell out abbreviations. • Avoid making the document too"busy" by using lots of whitespace and by avoiding too many different colors,fonts and images. 3 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 233 of 303 • If content is repeated on multiple pages within a document or within a set of documents(e.g.,headings,footings,etc.),it should occur consistently each time it is repeated. • Ensure text for links is descriptive(e.g.don't use"click here") *This general section of this document provides techniques that can be used in any of the Microsoft Office programs. CHECK ACCESSIBILITY The accessibility checker assists with finding accessibility errors in Word,PowerPoint and Excel. Although the checker can find a variety of issues,it cannot find every possible error.If you get a clean bill from the accessibility checker,you still need to follow the rules for creating accessible Office files. *Note—in order to use the accessibility checker,your file must be saved as a.docx The"Accessibility Checker"classifies issues as • Error—content that makes a file very difficult or impossible for people with disabilities to understand • Warning—content that in most,but not all,cases makes a file difficult for people with disabilities to understand • Tip—content that people with disabilities can understand,but that might be better organized or presented in a way that would maximize their experience 1. To use the"Accessibility Checker" 2. Go to menu item:File 3. Select Info in the left window pane 4. Under Prepare for Sharing,an alert will appear if a potential accessibility issue has been detected Prepare for Sharing - steak Into. Noelay+i nere.enees Kiang, aeA.e, Y .r .4dd•ae Before sharing this file,be aware that it con Comments and revisions Check for Dissues• ocument properties,author's name,r c data Pnmiaaicaa Alii ' Any.ae care open,copy,end change any part ethic.:orwnam. lag ed.OKUrnent ext Protect Check tre dr currant tai hidden properties Recent Rem, NS or It %Pntmn M Sharing M1 hndcit .' •Prat • Seimsheiing nes rue ee awntNn;:craftingComments and revisions 1 Check the document far content that people I sate rt sena i c Oeaumml P.PenkL mimes name retHed data and cropped out Wag* —.--- —. data with disabilities might find(Jakob to read. 1 t chatactara fa m„ted at Wad=deo taM cmmm/WI a:ca �.�. ."l;i Z4 U�1.7iY�1 l :Addam- Canteatthetpcopta,.dthdndirdteaate anametoteed Cil fournc'itupoortedbyearlier veisions cT 1 a{•d. 4 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 234 of 303 AccrAntirty Clave ter v To view and repair the issues,select Check for Issues and then Check a!`1nspedicnRemit ..'%1 Accessibility f Errors 1. An Accessibility Checker task pane will open,showing the ® Missing Alt Text;12) I inspection results yrs 2. Select a specific issue to see Additional Information © Unclear Hyperlink Text tB) 3. Follow the steps provided to fix or revise the content T1ps El Skipped Heading Level(t5) .• ...• The task pane is divided into two sections:Inspection Results and Additional Information. The Inspection Results section shows the list of accessibility issues X found in the document. If you click on the issue,the Additional Information section gives you details on why this is a problem and tips ifispection f#esui'ls a on how to fix it. r t was I — ( a I'tiss`ngAlt TText „_ i You should correct all of the issues listed,if possible. If you have any PtctusE.— p----- questions,ask your Municipal Accessibility Specialist. pictuve.2 ____ Picture's Picture Now that the checker has given you a list of issues,what do you do? P;clue s Let's look at an error listed by the checker. picture l' Notice that the issues are listed in categories. The first category in our Picture E. list is Missing Alt Text. Alt text must be provided for any element that Pictuie9 . cannot be fully described by a screen reader. In this example,there are Picture It 11 pictures that are missing Alt Text. Picture 16 Picture 17 Picture 18 To find the error in the document,click on an element in the error list. Picture 11 Word will move to the place in the document where the error was t, Warnings ""' found. By clicking on Picture 2,the picture moves to the top of the Unclear Hyperlink Text(8) window. i Addibonai information �� v t If you are unsure how to fix the error,remember that the checker also WhyF°c provides more information. If the Additional Information area is not emote text helps readers understand information visible,click on the up-arrow character next to the Additional other objects. b ectsn pictures and Information headingat the bottom of the task pane. The additional other objects. � How To filo information not only explains why the problem should be fixed,but To add alternate text to a how to fix it. picture or object 1)Right-click on the object and select the Format command. { 2)Switch to the Alt Text tab. 3)Type a description of the ♦ J 5 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 235 of 303 COLOUR CONTRAST Appropriate colors and contrast are necessary for people to see our words and understand their meaning.This is especially true for people who are colorblind or have other visual disabilities. We create documents to communicate.We invest our time organizing our thoughts and carefully choosing our words so we can deliver a clear,concise message.If we then put it all down in a way people cannot read or understand,we have not done our best at communicating. There are two very simple rules when it comes to color and contrast in our documents: Rule 1:Do not ask your reader to make a choice based on color alone If color is used as the only visual means of conveying a message,asking for a response,or identifying a visual element,then what is a person who is colorblind to do? Let's suppose for a moment that you are asking your reader to make a choice based on color. Your closing line may go something like, "If you want to generously donate your next paycheck to my favorite charity,sign in the green box. If you prefer to donate the five dollar minimum, sign in the red box." Sign the green box e to donate your paycheck. �i n the red box to keep your rmone . !signature: Signature Where should the colorblind reader sign?Most likely,they won't sign at all. If you do choose to add color or shading to your document,make sure that the information conveyed in color is also available without color. In the prior example,you might add the appropriate text to the two boxes just to be sure the message is clear. 6 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 236 of 303 Rule 2:Use sufficient contrast A recent design trend involves presenting grey text in small,sans serif fonts on a white background. People with visual disabilities,including those with aging eyes,cannot read this. In fact,even people with perfectly good eyesight have some problems with this. In most cases,it is enough to say we must use sufficiently contrasting foreground and background colors.But,for those who want a more exacting definition,here is some help. Text should have a minimum contrast ratio of 4.5 to 1.This is the minimum ratio,not the recommended one. I • This is pure red on white... did you know it does NOT provide sufficient contrast, only 4 to 1? • Darker colors like this (dark blue) on a white background are good, at 9.1 to t _ • Slack on white has the best contras: ',21 .0 1 '1. AVOID USING IMAGES OF TEXT Before you use an image to control the presentation of text(e.g.to ensure a certain font or colour combination),consider whether you can achieve the same result by styling"real text". If this is not possible,as with logos containing stylized text,make sure to provide alternative text for the image following the techniques noted above. Logos using the corporations name are acceptable in most cases;however,try to limit the information to only the corporation's name. 7 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 237 of 303 WRITE CLEARLY By taking the time to design your content in a consistent way,it will be easier to access, navigate and interpret for all users. • Whenever possible,write clearly with short sentences. • Introduce acronyms and spell out abbreviations. • Avoid making the document too"busy"by using lots of whitespace and by avoiding too many different colours,fonts and images. To turn on Readability Statistics • Select the Office Button • Select Word Options • Select Proofing • Ensure Show Readability Statistics box is checked Word IliaGiros - -_ _ .JI General L�!i- Change how word corrects and formats your test. DispPay AutoCorrert options Sane nge how Word corrects and formats test as;OU type autoCorrect Opbvns. I Language hen corredilg spelling In Microson Dints programs krrranced F Ignore words in jpPERCKsE Customize Ribbon 17 Ignore words that contain numbers Quick Access Toolbar F ignore Internet and file addresses 17 Flag repeated words r Enforce accented uppercase in French Trust renter r Suggest from main dictionary only Lustom Dlctio-rasie:. French Mbar ITr d4icnflOrdne.tspellingsJ Spanish moder ITcrtea,eit form:only J When corroding spelling and grammar in Word ✓ Check sgelling as you type 17 Use contests*spelling l Mark grammar errors as you type ✓ Check grammar with spelling 17 Show readability statistics Writing style: (Grammer Only 2,1 Sejtsngs.. Frchrt Document I Exceptions for: Ig REVISED-Training ✓ Hide gpelling errors in this document only r (lige grammar r:rrors it;this document only �t trawl l 8 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 238 of 303 To check your grade level 1. Select the Review tab 2. Select Spelling and Grammar 3. When spell check is complete,your grade level will pop up in a dialogue box. Reading Ease • Paragraphs with a high"reading ease"tend to be easier to read. • Scores 0—100 • Plain English=65 Grade Level • Paragraphs with a lower"grade level"tend to be easier to read. Readability Statistic* Counts a Words 65 Characters 326 Paragraphs 1 Sentences 2 Averages Sentences per Paragraph 2.0 Words per Sentence 32.5 Characters per Word 4.8 Readability - Passive Sentences 0% I Flesch Reading Ease 41.0 Flesch-Kincaid Grade Level 15.6 OK 119 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 239 of 303 DOCUMENT PROPERTIES In case the document is ever converted into HTML,it should be given a descriptive and meaningful title. To change the title of the current document 1. Go to menu item:File>Info>Properties 2. in the Document Properties section that appears,select the Title text box 3. Enter the Title Note:The Title defined in the properties is different than the file name. TEMPLATES All office documents start with a template,which can be as simple as a blank standard-sized page or as complex as a nearly complete document with text,graphics and other content.For example,a "Meeting Minutes"template might include headings for information relevant to a business meeting. Because templates provide the starting-point for so many documents,accessibility is critical.If you are unsure whether a template is accessible,you should check a sample document produced when the template is used. It is possible to create your own accessible templates from scratch in Office 2010. As well,you can edit and modify the existing pre-packaged templates,ensuring their accessibility as you do so and saving them as a new template. To create an accessible template 1. Create a new document(from the default blank template or from one of the pre- packaged templates) 2. Ensure that you follow the techniques in this document 3. When you are finished you should also check the accessibility of the document (See Technique 10,below) 4. Go to menu item:Office>Save As>Word Template 5. Save the template in the Microsoft>Templates folder 6. In the File name box,type a name for the template. Using a descriptive File name(e.g.,"Accessible Memo Template") may increase the prominence of the accessibility status. As well,filling in the text box labelled Tags with the term "accessibility"may improve its searchability as an accessible file. 7. Select Save To select an accessible template 1. Go to menu item:Office>New 2. Under Templates,select My templates... 10 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 240 of 303 3. In the New document dialog,select your accessible template from the list in the My Templates tab 4. Select OK 5. A new document based on the template will be displayed.If you have chosen an accessible template,the document will be accessible at this point.As you add your content(e.g.,text,images,etc.),ensure that you consult the sections that follow to preserve accessibility. 11 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 241 of 303 HYPERLINKS Use Meaningful Link Text Modern screen readers are able to make a list of all the links inside a document.This helps the user quickly find the link they are looking for.If the link text is meaningful,the right link is easily found. inks Lipa l !u'.I LI I - 1Nard2Rla Mypelhka1 An Example 1 Lo to Make a Mt read 1 efck here �'Horrro Makeariyperr,kl Met lithe Doomed W9 Be Prided?1 0 Two examples of JAWS E W - screen reader links lists: DlSplay - +h^ r SEA 1.rill ql Linke "nLa6Q. S hlebWtlev ��weroLkYl� - #1 has meaningful link text. --_ YAW Wks Ord, qs.thabeda X it Alghebettedy rAdivaleLink k,,,Olmsted Wu; #2 has meaningless link text (' ciancal htlp hvww.Doremer aketeix w harrik w«gavanar Side ix,uel All too often,we see links in a document with the text"Click Here".If the author writes"Click Here"for all links,guess what the screen reader will say?That's right,a tiresome refrain of "Click Here,Click Here,Click Here." When we link with words like"Click Here"or"Read More,"we aren't giving the user any useful information about that link.And that's not accessible. To make the links accessible,use contextual links,or links made of meaningful words that describe the hyperlink.Use concise and descriptive text and not the actual hyperlink address or URL. In fact,the Word Accessibility Checker will flag URLs as unclear text. To make a hyperlink,follow these five simple steps: • First,select the meaningful text that will be used for the link. • Then,click on Hyperlink in the Insert ribbon. • Next,select the appropriate Link to choice on the left side of the Insert Hyperlink dialog box.You can also verify your text selection at the top of the box. • Now,add the complete URL in the Address field at the bottom and click OK. • Finally,check that your link goes to the proper location. • If linking to internal documents,make sure the document will only be used on internal server systems. 12 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 242 of 303 MICROSOFT WORD STYLES You should attempt to make use of the named styles that are included in Microsoft Office. Styles make a document easier to navigate for users of assistive technology. Word includes a number of built-in styles that are always available,some of which are key to using different Word features. For example,Normal style is the default paragraph style for all text in your Word document. Normal is the style on which most other paragraph styles are based.That means if you change Normal style(such as changing the font style or size), many other styles will automatically change to match.As you can imagine,this kind of link between styles can be incredibly useful.It can also be incredibly frustrating if used incorrectly. REVISED-Treininp(ComPatibilityMod,-kticro;oft Nord o F3 Lao 'TrlAk. 41 Find AaBbCI Aa9bCccc AaBbCc Ar33Cc: AnIc:: Aa3'*Ce: AaBbCci AsBbCC " l c: AaBbCrDi ?x Recm:e He,ii 1 `rJormzl .s Or -taC-.-;a ,.;telt Subtle Em.., Wen:e E.,. Qu to Intense Q... : TV: St,9lskj•SEIe^ • ..' Edd3r.- Perhaps the most dynamic of the built-in styles are the paragraph styles Heading 1 through Heading 9. Styles can be found by clicking on the"Home"tab. There are two types of styles: Styles Paragraph style (1) Clear AI NOrme1 1r Character style (a) ..1 .(Sirong 41 • Paragraph Styles(also known as block styles)are identified by the paragraph symbol after the style name. To apply a paragraph style,place your cursor anywhere in the paragraph in front of the paragraph marker,and click the style name. • Character Style are identified by the lower-case"a"after the style name.To apply a character style,highlight the desired text,then click on the style name. When applying styles,remember that the last applied style determines the formatting.Also, when you apply a character style over a paragraph style,the character style will be dominant. 13 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 243 of 303 HEADINGS Documents that are longer than a few paragraphs require structuring to make them easier for readers to understand. The easiest way to do this is to use"Headings". Headings create logical divisions between paragraphs. Headings are structural elements that provide a meaningful sequence to users of assistive technologies. Headings can be found under"Styles"in the Home Ribbon in Microsoft Word. Headings orient a user to a particular section or element. It is important that you use the numerical order of headings within your document. You can only have one Headingl;followed by Heading2 etc. You can have multiple Heading2 or Heading3. To modify a style/heading: 1. Right click on the style 2. Select Modify 3. In the Modify Style dialog make the appropriate changes to the style 4. Select OK a0 3 _ •.. X•' w - .. :R'eV el t Amato 40e0(CA Aa9bCc aaebcc faNtR MMirD abbul �+bF6r nex-usi+rw-T_ •(1 �Y_' a J b••m a.w 4•y sr 9 ' y .•, . r a n Yu-.a ,444.4 .,;.st r w�roa .s. b — _ ane icauna1;Mama Iv Walkoak G ..a.+ ez. Mrddryj. Pa 7eNlp a hNCaabi ••- .y s 1. Wahl dick onxtia a To apply a heading: 1. Highlight the text you wish to apply the heading to. 2. Select the appropriate heading from the Styles List. 14 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 244 of 303 ALTERNATE TEXT(ALT TEXT) When using images or other graphical objects,such as charts,tables and graphs,it is important to ensure that the information you intend to convey by the image is also conveyed to people who cannot see the image. This can be done by adding alternative text to each image. If an image is too complicated to concisely describe in the alternative text alone(flowcharts,etc.), you should provide a short text alternative and longer description as well. To add alternative text to images,tables and graphical objects 1. Right click the object 2. Select Format Picture,Table Properties or Size 3. Select the Alt Text tab in the Size dialog 4. Fill in the Alterative Text under Description(leave the"Title"blank) 5. Close Ell III it)' 0 RE4SEl7-training Cervatibilit.WM,-hip estt'e'-d Home Triat,t Page Ewe _Relertnte5 FAahpnps Rein!0, Vitu= Acrobat— J Format 1 ct BriphtneEs'•X Compress Actwrea Imo! [7} pe 871 �7P I .` ! i -'.: I.li ri �— 4)Contrast- #a Reset Picture U N D. t.,_! Eleshe5+ ,� -I-) Try. rEli'I up ,,,,,,m,Y.0' Shadow: Picture =vfoght.. Position Wrap Bring Send _,last„,: Crop width; RAS' Recalm+ Effects- Qii emelt, - Text- Forward.'Backward v Pane RE.tade- ...dJur' Shndo;'Effect, E0rder i ,arrange Size . .Alt Text Leave the Title If your document r `' blank. originated in an earlier version of Word,it will Description: open in the Compatibility 1Mode and the process will �+, be slightly different.When Use the Description ; the Alt Text dialog box field for your alt text. ? opens,select the Alt Text tab,then enter a brief description in the alt text field. IJ44Mal O. ''"' P .5:7.6% : �a . .ii`.. 'Au roc..-.... .. ..,-: i r ac .,g,a-kJ IM 'ate m arenne reneweatemeterner ageiii , Face Coaens: •cadmr✓iJopn ai Chjege Pdute.,, Mue'd,my r''''''tp.vaawwa,er.r.+a,tn,* . ) nntmYl,t✓ae.remcnm: nws fe,M .4 Belch.Flom , fsxren vw�Ji.. � earnpe.ekwr.wsdkryeu Sendlo Bark CI" monbette,eratrm..a..emtn tna.wr f Add Alt ` IL tPu6gi,.,. Mown Other rer mil Wm/Ow despolon eta ft.,e OOP* Text to l Sere as Picture... Tiie" 15 t-\, .,, pictures ..y,fSye and PosAran.. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 245 of 303 ISA PICTURE REALLY WORTH A THOUSAND WORDS? Sometimes figures are extremely important to the content of a document. They provide nonverbal information to readers.As the document author,you must decide whether a picture contains information that will be useful to the reader of the document. If the information in an image adds meaning to the document,explain the figure succinctly but accurately in the alt text. However,if an image is there merely for decorative purposes and does not add meaning to the text,type a pair of quotation marks("")in the alt text.This lets the reader know that the alt text was not forgotten. If you add a very complex image,such as a graph or chart, it may not be possible to describe the picture in a few words. If that is the case,it may make sense to repeat the information from the image in that page text that follows the image. Everyone who reads the document can then focus on the important information found in the image,including assistive technology users. For example,if a graph of quarterly earnings is followed by a paragraph that describes the earnings report,then the alt text for the image might just say"quarterly earnings,details to follow in page text". Tips for writing alternative text • Try to answer the question"what information is the image conveying?" • If the image does not convey any useful information,think about not using the image at all. • If the image contains meaningful text,ensure all of the text is replicated • Alternative text should be fairly short, usually a sentence or less.(rule of thumb 40- 60 characters) • If more description is required,provide a short description in the alternative text and more detail in the long description • Test by having others review the document with images replaced by the alternative text LONG DESCRIPTIONS Long descriptions should be use when text alternatives are insufficient to answer the question "what information is the image conveying?". • In some situations,the information being conveyed will be how an image looks. In these cases,try to describe the image without making too many of your own assumptions. • One approach is to imagine you are describing the image to a person over the phone. • Ensure that you provide a concise alternative text to help readers decide if they are interested in the longer description. 16 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 246 of 303 Long descriptions can be used in place of alt text and used when more information is required to explain a chart or graph. 17 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 247 of 303 LISTS When you create lists,it is important to format them as"real lists". Otherwise,assistive technologies will interpret your list as a series of short separate paragraphs instead of a coherent list of related items. You can apply the list style before or after you type the list. If you choose to type first,highlight the list when you are done and click on the style of your choice. To create an ordered or unordered list 1. Go to menu item: Home 2. In the Paragraph section,select the Bullets icon for unordered list or select the Numbering icon for ordered lists 3. To choose a different list format,select the arrow beside the icon 4. Select a format from the format Library that appears in the drop-down menu. PAGE BREAKS The Page Break feature is very important for assistive technology. Whenever you need to start a new page,select the Page Break feature instead of repeated hard returns(enter key). Page Breaks can be found under the Insert tab,or for other types of Breaks,click on the Page Layout tab and choose the down arrow beside Breaks. 7 E.IS Home Insert Page Layout 7eitie•te. h=_±1-;i: 'r%,>.• .;r:. :.cectst 711PCiaal;e1: Page TE. Picture clip Sh pes Sma•rt:rt =h=rt ;. .c . ... Ff;,perlink Z okmark Cross-refererce Page &reale - Art - t,nr: 18 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 248 of 303 TABLE OF CONTENTS Creating an index or table of contents to outline office documents can provide a means of navigating the content in a meaningful sequence. The best way to generate a table of contents is after applying the predefined heading styles, such as"Headingl"to the headings that you want to include in your table of contents. After you apply these styles,you can then create a table of contents. When headings are organized in a table of contents,the reader can quickly review the information contained in the document. Like the document navigation map,a table of contents outlines structure and allows for quick navigation. From the table of contents,you can skip to a certain topic by pressing the control key and clicking on the heading. To insert a Table of Contents 1. Place the cursor in your document where you want to create the table of contents. 2. Go to menu item: References 3. In the Table of Contents section,select Table of Contents 4. Select the style that you want to use 1171 61 7 F !v Horne Insertr"_? �a,'; References Mailings Ladd Text v ABI r] r 1R n I 572 Ly. Update i'LGle t d°!:1� _+. _¢ v _Qer Table of ir it it Contents v i Footnote SI"."ilateSC,7:Vjar � tri II lii 3 r? r'+ Table of Contents i Footnotes , .:t ,. E.'' - To update the Table of Contents TableaFs7-kri l I 1. Select the table PRtPrabrn +IEbh PRAM Heading 1 i MIAMI 2. Go to menu item:References ewct z a Heedma2 3. In the Table of Contents section,select ,es0"-g3 5 ' e,d�, 3 • the Update Table button j F Vim page wears +Wu.mWra'ksrsaadet on.oath.. Select the type of table you would like to insert: TEh a'°""" a. Automatic b. Manual or; Fainiro l Id c. "Insert" (this option gives you the ability p to control the properties of the table) If you use a manual table,you must add I Ppd I r I ok I __J 19 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 249 of 303 the title of each item and enter all updates and changes yourself. 20 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 250 of 303 TABLES Tables can be great for presenting data,but we need to avoid using tables simply to format other content. When using tables,it is important to ensure that they are clear and appropriate structured. This helps all users to better understand the information in the table and allows assistive technologies(e.g.screen readers)to provide context so that the information within the table can be conveyed in a meaningful way. Tips for tables • Use"real tables"rather than text formatted to look like tables using the TAB key or space bar. These will not be recognized by assistive technology. • Keep tables simple by avoiding merged cells and dividing complex data sets into separate smaller tables,where possible. Whenever possible,use just one row of headings. • Create a text summary of the essential table contents. Any abbreviations should be explained in the summary. • Table captions or descriptions should answer the question"what is the table's purpose and how is it organized?". • Table cells should be marked as table headers when they serve as labels to help interpret the other cells in the table. • Table header cell labels should be concise and clear. • Avoid merging or splitting cells,where possible. • Do not control spacing in your table with blank rows or columns.Adjust line spacing instead. To add a table with headings 1. Gotolnserttab 2. Select the Tables icon 3. Select the number of rows and columns you would like your table to have 4. Select the table and a Table Tools menu item should appear 5. Go to menu item Table Tools>Design 6. In the Table Style Options section,select the Cilia 41- Header -Header Row Check box Hvm :,;e;,;..,, Fere errs Cover Blank ca;e .. ..,t Pape" Page P.ear • ble Ft;e: 'fisert:y . . ... .. ❑❑❑❑❑❑❑❑❑0 ❑❑❑❑❑❑❑❑❑0 ❑❑❑❑❑❑❑❑❑0 ❑0❑❑❑❑❑❑❑0, ❑000❑❑❑❑❑❑ ❑❑❑0❑❑❑❑❑❑ ❑❑❑0❑❑❑❑❑❑ ❑❑❑❑0000❑❑ 7 prow Table C:onuerY Text to 21 • Excel Spreadsheet El Quirk;awes By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 251 of 303 SETTING THE TABLE Before you insert your table,it's a good idea to know how many columns and rows you need. Remember to allow for the column headers. The width of your columns should also be given some consideration,so that the table does not exceed the width of the page.For some tables you may need to change the page orientation to landscape to give yourself more room horizontally. MIND YOUR TABLE MANNERS • Give your table a title using the Caption tool. Make sure the label field indicates Caption Figure ii Figure Position: !Below erected item El Exclude Iab_ ! from caption New Label— 'etc . '_,Jb I Ngrnberitng..,. OK Cancel that this is a caption for a table. Identify the header row.Here's how: 1. Select just the top row of your table,right click and choose Table Properties 2. Select the Row tab 3. Check the box labelled Repeat as header row at the top of each page Ra, Qpeons Fle,'Alm row to break across popes Li _an bender rah,et the top d eth ap zee 22 OK 1_ Cancel_ By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 252 of 303 w / =.0�-, •--- • AIM ION, Design Layout —� t t s alsas c twit s1 1110110=1 - at Shading- A • . — - Borders- E- 1 - ..i Eiteds Quick Styles-quick ,... ei, Table L Styles WordArt Styles t1.,= - Select a table style that sets the text,background and grid colours for the table.When selecting a style,consider the following issues: • Be sure there is enough contrast between the text and background colours of each cell. • Choose a table style that provides grid lines to separate the data cells.If someone is using a screen magnifier to view the table,the grid lines help them follow each row across the page,especially if there is a lot of space between the text in adjacent cells. The grid lines are also useful for separating cells if there is a lot of text. Use simple data tables. Never merge two or more cells into a single larger cell or split into smaller cells. The table should be a simple grid with predictable rows and columns.Complex table structure is nearly impossible to follow with a screen reader. Home Address Work Addr s Horne Phone Work Phonei Do this. 123 Home St nr9 Wolk sc. 123u150.7890 Z21-854-0987 Not this: Home Work Home - Work 123 Home St 789 Work St. 123-456-7890 321-654-0987 Provide column headers for your data table.This helps people understand the meaning of each column of data. Type the column header text into the first row of the table,and be sure to select the Header Row option on the Table Tools Design tab. Add alt text to make your table more accessible.To add alt text,right click within the table, select the Format Shape option,and then select Alt Text tab. 23 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 253 of 303 CHARTS Charts,graphs,and other complex images may contain so much information that it is difficult to sufficiently describe them with Alt Text. You can approach this problem in several ways. • First,consider whether it is possible to simplify the chart,or split it into multiple charts, so that each one contains a smaller amount of information.This will not only simplify the alt text required for each chart,but will make the information more understandable for everyone in your audience. • If the image is still too complex to describe the alt text,you will need to provide a text description elsewhere.(One possibility is to add the full description to the Notes section if using PowerPoint).If you do this,add alt text to the picture with a very short description of the picture,and end with the words"Full text description in the Notes section of this slide."You can even place that note on the slide itself,so even people who do not use screen readers can find the text description. • Another possibility for describing a complex picture is to type the description into a text box placeholder on the slide,and then place the picture OVER the text,so that only the picture is visible on the page.The screen reader will announce the hidden text even though it is not visible on the page. Hide text on page underneath Image of a complex chart Add text description on the page, then ..:lure over 115/2002 35 30 25 11912002 1/612002 6 -.-suiea 1 n o -e-Series 2 fl 1/612002 1/7/2002 24 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 254 of 303 MICROSOFT POWERPOINT USE BUILT-IN LAYOUT AND STYLING FEATURES PowerPoint 2010 does not offer"True Headings"or"Named Styles"as does Word 2010. USE BUILT-IN SLIDE LAYOUTS Instead of creating each slide in your presentation by starting from a blank slide,check whether there is a suitable built-in layout. Note:The built-in layouts can be more accessible to users of assistive technologies because technologies sometimes read the floating items on the slide in the order that they were placed on the slide.The built-in layouts have usually taken this into account(e.g.,"Title"first followed by other items, left to right and from top to bottom).If you create slide layouts from scratch,it is sometimes difficult to keep track of the order elements were placed. To apply"true layout"to a slide 1. Go to menu item:Home 2. In the Slides section,select the Layout button 3. Select the layout you would like to use from the drop down menu LFI iH ';`,' d 1= -um�a insert aesig=r� Tr r itians Animations Slide Show 7e•e;. C:-r °� Cut 1 ;. ,'"":1 Layout 1 --: 10S11.:e Theme„,1 pf Pate — Al Forrt;at Pa ' i " e"I ' :tl pg3 L ;liin! i' r a: i _ 71:1E. -I,. Eitl'anO C•6 ?e+:} C'7sPleader I - ---- -- -- -- -- -----------------_...... _.* •, ..'N.• .. 7v.. C-31ii?io; _4'F.,'rpari4Oil YttieCrtly I . , it �io. I • dant Cz-•tert.viR,.;, Pottya 5'.'i i" 'Ca ttldr• `6Pilon I 25 By-Law 2015-040 Being a By-law to adopt the Accessibility Pt... Page 255 of 303 CUSTOMIZE USING MASTER SLIDES If a layout must be customized,it is recommended that Master Slides be used. Every slide layout in a presentation is defined by its master slide. A master slide determines the formatting style for various elements of the slide layout. This includes font styles,character formatting,and the positioning of elements. Essentially,each master slide acts as a design template for the slide layout. If you edit any aspect of the slide layout in the master slide,the change will affect all slides that were created based on it. For this reason,it is good practice to edit the master slide and use the slide layouts before building individual slides. It is essential that you create and use master slides that meet the accessibility requirements outlined in this document. To create or customize a master slide 1. Go to menu item:View 2. In the Presentation Views section,select the Slide Master icon 3. The current slide master with its associate layouts appears Note:If you have the Normal view open,the slide master is the larger slide image in the slide thumbnail pane. The associated layouts are positioned beneath the slide master. 4. Customize the existing master slide and its associated layouts to suit your needs(e.g., apply a design,theme-based colors,fonts,effects,backgrounds)ensuring that your changes meet accessibility requirements 5. Go to menu item:Office>Save As>Other Formats 6. In the File name box,type a file name 7. In the Save as type list,select PowerPoint template 8. Select Save 9. On the Slide Master tab,in the Close section,select Close Master View SET _ A Click to edit Master title style _ J Click to edit Master subtitle style 26 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 256 of 303 LOGICAL TAB ORDER Many presentation applications create content composed almost exclusively of"floating" objects.This means that they avoid the transitions between in-line content and secondary "floating"objects(text boxes,images,etc.)that can cause accessibility issues in word processors. However,when you are working with"floating"objects,it is important to remember that the way objects are positioned in two dimensions on the screen may be completely different from how the objects will be read by a screen reader or navigated using a keyboard.The order that content is navigated sequentially is called the"Tab Order"because often the"Tab"key is used to navigate from one"floating"object to the next. Tips for setting a logical"tab order"for"floating"objects • The tab order of floating objects is usually from the"lowest"object on the slide to the "highest". • Because objects automatically appear"on top"when they are inserted,the default tab order is from the first object inserted to the last.However,this will change if you use features such as"bring to front"and"send to back". • The slide's main heading should be first in the tab order. • Headings should be placed in the tab order immediately before the items(text, diagrams,etc.)for which they are acting as a heading. • Labels should be in the reading order placed immediately before the objects that they label. • For simple slide layouts,it may be possible to simply insert objects in a logical tab order. • For more complex layouts,it may be easier to simply to create the slide as usual and then set the tab order(see below). it a llllllllllin. .Y+I M1. n.. •a=v.+n saw, Yr'- im raw •R - Jy„}Stat• ,f:r ` 351 •-•:. .'71. -..ef �jx e� • �k as -$ j, .• ie.-.e a.r-+n• s ■y r 4 4 z:�i7 ci -... y :.:,i R - n.1 ls+1e• a.. 7"$ 1481 .T.1+tnr in.S 1,4 rd Click to add title Click to add subtitle '..1 ., , aldduaai1wu. 7 27 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 257 of 303 To set the tab order using the'Selection Pane' 1. Go to menu item:Home 2. In the Drawing section,select Arrange>Selection Pane... 3. In the Selection and Visibility pane,all the elements on the slide are listed in reverse chronological order under Shapes on this Slide 4. Elements can be re-ordered using the Re-order buttons located at the bottom of the Selection and Visibility pane USE SLIDE NOTES A useful aspect of presentation applications is the facility to add notes to slides,which can then be read by assistive technologies. You can use these slide notes to explain and expand on the contents of your slides in text format. Slide notes can be created as you build your presentation. To add notes to your slides 1. Go to menu item:View 2. In the Presentation Views section,select Normal to ensure that the notes panel is in view Note:You can then select menu item Home,to access text formatting options 3. The Notes Pane can be found at the bottom of the window,below the slide 4. Type and format your notes within the Notes Pane below each slide w. F ho-�✓: leek Mtip 7'an_maFs anknatx:ns 3!FdF We* ;kleiuri Luw -s,_$. -..fr, j� .=: ice I 1,1 GRule, negml idGhry nke l w,w S.Mt pets Reach% Suet WaMoul Hous tool Fate, Naw Salle% Mums I, „Sane[ Face Vow turiet :alto Master !�G��lides Window id811 n0WMIe t ldow' Windows, fl a tri emir T7i- - 'A CIdY.sT►1[W2 _ ._F1f::.:` ILtf4,`• 7-, Clldc r�add rotes i — -; `fide!a k«.` ...•.,."'� Ly{ah iCe..ruN --- tP 9 4 3bY Put a unique title on every slide.Since PowerPoint does not provide a document heading structure,people using screen readers will use the slide titles when looking for a specific page in the slideshow.If duplicate slide titles are found on multiple slides,it will be much harder to locate a specific slide. 28 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 258 of 303 MOTION,BLINKING,TRANSITIONS AND ANIMATIONS A common accessibility issue concerns moving or blinking content. Blinking or flashing elements can cause seizures in some people.Do not use any element that flashes,blinks or has a repetitive motion that repeats faster than 3 times per second. Even people who are not susceptible to seizures are often distracted by these types of content,so it is better to just avoid them altogether. Slide transitions are effects used to move from one slide to the next,for example,slowly fading away from one slide while the next slide slowly appears.An example of an animation is when you have bullet points appear one at a time on a page,until the entire slide is displayed. If used sparingly,transition and animation effects can be useful during a live presentation. However,they should be removed if you distribute the presentation as a resource for people to review after the presentation.Screen readers do not work well with transitions,and they can be distracting and confusing for people who are reviewing the presentation. MULTIMEDIA AND FIGURES If you include multimedia content,such as audio or video,in your presentation,you will need to make it accessible. • Video content must have closed captions • Audio content must have a transcript • You may find it easier to remove the audio and video from the PowerPoint presentation and provide those elements in different formats. SHAPES PowerPoint also allows you to add shapes to a page.The Insert Shapes dialog has a number of geometric shapes,arrows,equation signs and more that you can add to a page.Some of the shapes,like the speech bubbles,allow you to type text into them,while other shapes,like the arrows,do not.But all shapes allow you to add alt text by right clicking on the shape and opening the Format Shape option. A screen reader will treat shapes much the same as it will other content on the slide.In other words,you need to add alt text to the shape if you want the screen reader to announce any information about the shape itself.Also,when you insert a shape on a page,it goes to the end of the reading order.In order for it to make sense,you may need to adjust the reading order for the entire slide. Consider testing the slide with a screen reader to see if it makes sense. If you are creating a complex chart using shapes,you may need to provide a text description for the entire page,as we did in our discussion of complex chart images. 29 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 259 of 303 MICROSOFT EXCEL To make an Excel spreadsheet accessible,we want to do many things that are good practice anyway,and some specific things for visually impaired users,such as those using assistive technology screen readers. COMMON-SENSE PRACTICES IN EXCEL These practices not only make sense for all spreadsheets,they also help make your spreadsheets more accessible at the same time. Worksheet Names and Table Titles Provide descriptive titles in the worksheet name tab and for each table. • To change the name of a worksheet,double-click on the tab name and type in a new name. Worksheet names can only have 31 characters.There are also some characters it will not accept,including backslash and brackets. II 20 21 i'Module e scripts can be co piieANt' r 22 est a: 23 I .arn' 1_24- NH 4 O. G'Cl Tide 21nd N ,_Assir� a c fhdr Pc , ,pith bla edyjljY y . __ - - • Give your table a descriptive name that explains what information it contains. For example,instead of the title,"Project Plan,"use a title that will tell the reader five years from now what the table is about,such as,"Office 2010 Accessibility Training Module Timeline,Summer 2012." It's fine if the title takes more than one row. It's also OK if you would like to merge cells to center your title. 1 Project?lar, I z Completnos Use descriptive titles 3 ;Find t. '.t/volunteers May 9 _ ._ - 4 'Assi.'9, 'les May 14 write modules,schedule narrations Rib..' for Excel and May:LS 5 :Powe ':+int A i 5 j `_ i Office 2010 Accessibility Training Module Timeline, Summer 2012. i 2 i Completion Date Concurrent Activity 3 j Find talent/volunteers May 9 assign roles 4 i Assign roles May:4 write modules,schedule narrations ribbons for Excel and May 155 'PowerPoint 30 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 260 of 303 Here's how to merge cells: • Start by putting all your titles in the first column(this helps the screen reader find them easily). • Next,select the cells you want to merge,then right-click and choose Format Cells. The Format Cells dialog box opens up. • Then,choose the Alignment tab,and check the Merge cells box. • Finally,in the Horizontal text alignment box,choose Center(assuming you want your title centered),then choose OK. Row and Column Headers Each table should have row and column headers for every column and every row in a way that makes sense. Don't leave any headers blank,even if the meaning seems obvious to you. i ,Completion Date ." _ °.- l� meals 3 ty9-s No blank column Tasks -ompletion Date headers - t e:.e .'vo un reels May ,9 _E:2: :::,.ss- May ?a No Blank Data Cells Cells should not be left blank either. If the cell really has no data,then you can put in: "This cell intentionally left blank"or"No data." This could be in normal text,or change the text color to match the background so only screen readers will read it. - 1_ . NøDat - Home t bled Page layout Formulas Data Review ,ie �' /`..r. --;,_ B I II — JTA i ,, = ---E s iF 14!1 i Aro icTti G. Foot ■' Automatic I r The•eColom •LZ ■I11• 'NM/!' To hide text that is meant for a ' 'Ake,Background 1 t screen reader, set the text J" 1 color to the same as the i 11110110 j Stars ndard Colo ' background. .. . a, •1111•11 More Colors.., 31 By-Law 2015-040 Being a By-law to adopt the Accessibility Pl... Page 261 of 303 Remove Comments Remove extraneous comments before publishing(such as those you used when peer- reviewing). Screen readers can't read these,so if that information is important to your audience,copy it out of the comments and put it in a cell. 13 it Commenter's name: don't forget o ti zlt x +1 4 Remove cell comments ) ,,1 Set Print Area Ensure the print area is set correctly. IMIE Home inert111=-- Form/al Data Re, 1 ' a 7 .._., I .. Set Print Area option size i,; sa,k,rn;r on Page Layout tab ' ' £ -. ._� . 1 rrropmerenr ;,r.•.'4.rififrrit fir.? On F'rtelt area • Highlight the entire area of the table including titles and other information • In the Ribbon,select the Page Layout tab. • In the Page Setup group,select Print Area,and Set Print Area. Hide Unused Rows and Columns Hide extra rows and columns that are outside the print area.This makes the worksheet look less cluttered and prevents screen reader-users and keyboard navigators from wasting time wandering off into a trackless waste of blank cells. AT. Jsriern C!les —�_ t Orice 2e16 Accent'I Tra it G,g%,1.1¢v a Tir*�1 i,re,Sumner 2012. a 2 Tasks Cce ipPedton Date Ca�vcn�rnt Arthity i i � ._.3 Find reient,IvG:.::r�9.E ��aa•� a5�gn Y"J14S I 'Assign roles May 14 Arlie modules,schedule narrations Ribbons for Excel and May 15 Mo Caa �_. 6 'PowerPoint ' Quick Reference Guides-May ag I 6 develop produce : i -- I Hidden rows and columns )) -I a dr , . --- " i H 4 iii;Md Title and treader "Missing a rd hdr etc ._ ;aah htadil� 32 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 262 of 303 To hide columns: • To begin,select the first column you want to hide.Now,while holding down the Shift key,press and release the End key on your keyboard. Still holding down the Shift,now choose the right arrow key. This selects all columns from the first one you selected all the way to the right end of the spreadsheet. • Now,with your cursor hovering in the selected area,right-click and choose Hide. To hide rows: • To hide unused rows below your data,follow a similar procedure. Leave one blank row below your data,then select the first row you want to hide.Hold Shift as you press and release End and then press and release the down arrow key.Right-click and choose Hide. If you need to unhide these cells later follow these steps: • First,select the last visible column. • Next,hover just to the right of the right edge of the column header. Your cursor should turn from a single cursor with arrows into a double cursor with arrows. Click and drag to the right,exposing the very last column. • Now select the new,final column,and right-click and choose Unhide. Delete Unused Worksheets Delete unused worksheets.Right-click on the tab of the unused worksheet and choose Delete. Using the keyboard,press Alt,H,D,S. r _ exCit t\L Data may exist in the sheet(s)selected for deletion.To permanently delete the data,press Delete. LLd Delete Cancel Confirm by selecting Delete in the dialog box that pops up. Be careful, because this cannot be undone. Check Spelling Be sure to do a spell-check. Unlike Word, Excel doesn't automatically put a squiggly red line under any word it thinks is misspelled. - - — NEHome insert Page Layout Formulas Data 111 Ota Shaw 1 Spelling fsesearch Thesaurus Translate New Cel=.`e Previous Nett I Comment 4_.,Show Proofing Language' Comments • In the Review tab,choose Spelling in the Proofing group. Follow the prompts. 6 Also,Excel will only spell-check one worksheet at a time, not the whole workbook. 33 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 263 of 303 Document Properties Fill out the Document Properties to assist all people in finding your document if it gets put on a website. Click the File tab,and choose the Info tab seen on the left. On the right side there is a frame containing the properties.You may insert your properties directly here,or access the traditional document properties by clicking the word Properties and choosing Show Document Panel. Either way works. EN dA ome Insert — Gel yc:�bst ,` Ar sale Document Properties on the Info -- i i welts tab of the Excel Ribbon's File tab. ':-._:-.7" 3 i :� s:aas adobe GDF I KompatibHlty AAade .. i I Aa clos. SiSome new features ere disabled to FY I�,Re t',:- ...-.... orwsnr�..... ..>n arrlg with previous versions of Office.Converting Sfze MO �• onvert this file will enable thEcefeatures,but Trtle Recent may result in layout changes. ! 73gs -;,-•. :aiegcrrc: •..: , Here is a screenshot of the document panel: Use Show Document Panel option to display ` seo.unee,.ra Document Properties h... • pere,aco-e,„,,..,...c . — f .'.I Sho ope 'glop bus. I0AMIXOWX41.14X.x -.•-.•.• 4:.'a4- Ovie •4F1s r•r`u ft a..:^!tY_1,1ir:WW1. •uma—A1= if FOfs'AalyallfypfOC6lSa_ !—... _ if _ '. ... ...._.-_,._.. When completing the document panel: • For author,follow your agency's practices. For external publication,some agencies suggest putting the agency name instead of the person's name. • Choose keywords that fit the subject matter,such as the name of your division and the year. • Whatever you put as the subject should probably also be in the keywords or tags. • In status,you might put Draft or Final. Don't forget to change that if the status changes! • Close the document properties by clicking on the X in the top right corner. • Don't forget to save your document! 34 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 264 of 303 SCREEN READER HELP TEXT IN CELL Al Provide help text for navigation using screen readers,in cell Al. • For example,"Press TAB to move to input areas. Press UP or DOWN ARROW in column A to read through the document." • You can make this text fairly small,or even change the color to match the background color. This way it will not show up visually,but will still be read by the screen reader. Ctipboarn ,I Font r.i :.Ityninen; rs: N�nr.ei ,: brae, .r:.: Al • ssT'3• ^tc ' p r e ,Tiss 's .Do,,m 4 r i ec.l -t l •:ea.:., :e.ig6 _c Table Titles Table titles should be placed in the first column so screen readers can find them easily,as discussed in the previous module. A 2 Texas Commission on Environmental Quality 3 Texas Emissions Reduction Plan (T'ERP) 4 1List of All Projects Awarded Through August 3102011 5 August 31,2011 If that looks funny you can merge cells and center them,but keep the original text in the first column. EggName Insert Pape Layout Formulas Data .Renew %law a Sial 135• t0 A -i .r Ir.:es€ .- .`j+l°Lrap Teat General - • Delete• Conditional FmINt 'el! - • Famrallir -arTa6k-fit;1e:• '.��F7ri4at• ' !.tvp Sye+a• s3' timelge Cris; ' I: 00111001000 twEnviroturiental Quality' "4.e•y...9z .p..j,...n 2,..,...J.I i....Hl...q'Trr�F t ---.� Avoid Blank Rows and Columns Avoid blank rows and columns within a table. • Resize your rows and columns to give the spacing that helps make the table readable rather than using blanks to create your spacing. 35 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 265 of 303 • One really common mistake is leaving column A blank(because it makes it look like a margin). • Also,if you have two or more tables on the same worksheet,leave a single blank row between each table. You can resize the blank row to create a space that is visually appealing. Merged Cells • It's OK to have merged cells in titles but not in the data part of the table. End of Worksheet • Type End of Worksheet in the row immediately after the last row of your table. 4$ LV VJ 1'.'`JIJLe: JP..W11.31/L:.flu 1.nn.. I I VUJiuln W.a19bJPVI GI V1 IAL VI III i VI MI163G 49 200310013ER Houston/GalvestordBrazoria Purchase 50 200310015ER HoustonlGaIvestoniBrazwia Purchase 51 CEnd of Worksheet 36 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 266 of 303 DEFINING THE TITLE REGION—A VERY IMPORTANT STEP One final,advanced step is"defining the Title Region"which is a little bit of code so the screen reader knows to repeat the row and column titles when reading the data. We'll walk you through that. First,a little about how a screen reader reads a table:the default for a screen reader in English is to read starting at the top,and going left to right. When it gets to the end of a line,it goes to the next line down and reads,again,from left to right. Now imagine a screen reader reading this table[example defining title region.xlsx]. Without some help from you,the screen reader reads it like a book. After the title,it will read,"Type, January,February,March,April,etc. Then it will go to the next line and read Sci Fi 4,3,3,2,5, 6,and so on. As sighted readers,we are constantly referring back to the row and column headers to see what the numbers refer to. Visually impaired users need those references too. What we need is for the screen reader to read this way: • Sci Fi:January,4; • February,3; • March,3; • And so on. In other words,the screen reader should repeat the column header each time before it reads the value. The good news is that screen readers are smart enough to do that! We just have to tell them how our table is set up and how to read it. in our example,we'll just use a standard table with several columns and several rows. Here's how to do it: 1. Before we get going,we need to know three things about our table: • Is this the first(or only)table on this worksheet? • What are the addresses of the top left and bottom right cells in your table? • Is this worksheet the first(or only)worksheet in this workbook? 2. To get started,select the top-left cell in your table. Don't count the titles,but you do count all row and column headers as part of your table. 3. Go to the Formulas tab in the Ribbon,and choose Name Manager in the Defined Names group. Choose New in the top left corner.A new dialog box opens. In the Name field, we are going to type a fairly complicated name. 37 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 267 of 303 Example Defnin Trite Re ion.xlsx i= P 9 9 r it Home Insert Page Layout Formulas Data Review View j' E AutoSum- L g-.at Lookup&Reference -7 - Define Name• X t'e;entii :J:+1 R Text F9:.13th A Trig 1 Use in Formula Irsert ., Name urvtifln G Financial t-I Gate fa.T:mt _,r':Jur F4 t_::: tUvarsaner =Create from Selection 7. - - ;rt ve alter l 1 Name Value Refer To Sc Comment CcIumn i .R •ai 1110-14' {=J Row1TheReglan... Januar,/ tv'Titlei$;4e`2LILL C-1 RowTit]eRegion... ems_? urtnTitlel$A$2 Workbook 4. Type TitleRegion then put a 1 if this is the first table on your worksheet;then a period; then the range of cells in your table from top left to bottom right(with a period in between);then another period;then the worksheet number.So in this case our Title code looks like this: • TitleRegionl.a2.g7.2 You can ignore all other fields in this dialog box. Click OK and Close. Dont forget _—_ __ the periods! = 1 if is is ► the first f F ew Name 111711377_ l+ `table on the Name T:. La24g7.2 'worksheet. 2 if this is the war second A2 is thew0rkstleet in top-lett cell G7 is this the Excel file_ In the table. bottom-right cell in the table. 5. That's it! You've just given JAWS the instructions for how to properly read the table so the listener can easily understand it. 6. By the way,if your table only has one column header,define a ColumnTitleRegion instead of a TitleRegion. If your table only has one row header,define a RowTitleRegion. The rest of the coding is the same. 7. Finally,if you create these titles and then make a simple change,such as moving your worksheet tabs around or adding an extra row,you'll have to recode the titles to match your spreadsheet's new reality. So save this step for when you are ready to publish. 38 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 268 of 303 8. If you do need to edit these names,go back to the Name Manager,select the name you wish to edit,and choose the Edit button. 39 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 269 of 303 SAVING YOUR DOCUMENT AS A .PDF For staff who do not have access to Adobe Professional,there is an alternate way to save your document to ensure the accessibility features are retained. 1. File 2. Save as 3. Select PDF from drop down list 4. Select Options 5. Ensure"Document structure tag for accessibility"is checked g u, r 0- • 4n r linkup r [- AMCSOpnd.h.m 21.,':III 12,0. e lft:. . tea e OOPS It 2',. Srsc-;, .w Muriel ES. 174'1 Lr4: r -:,4 5Lt{2i s: ,1 _. -7.. .1:- I.. Pdxy.nd Pun.W.ACl .4.1.0.1 PAH Yea I.eh.v ;- :.Y,'..14 .▪Y SdeOn W '0131;1'Si 4)& eat 41440 .110[1_R4y..:d_wNldugwod,1.aJ•- -- - -'dn.S •c:Tt•':;e a-..n = '' ...,4 whom past,Aid change II^ i '-!�[.nprm !.''p an(ediensmdrea4rp(Kt'}e,A.. 4a I[ :t2Ee s a ; :s e a:� �..a:.- Li4xNN6':') Fl 7eNpfoi a.ra�twr +'I yr[ee.'efAr les FlR.g�- M 11.Ysal 1 '4 ]a :: {9.y eie aePvrmsnPu Awooahme 1.04 a. LAW i • ! "r.Hearings I1 Ale JpPS 'arm Oairom-Ur.LIs.1A;raIC13 0Document PlPPe ribity iReHbµYlPy6 .v:....... a. -.n ._e`rti_ - et.W�eltOmar@ Opifefm .,..>uxir,. .s.b..!'r....q ._ I, v°v:.97G5- ,tea.:??-,W MPII11 NpA..y ----1.4,. L.i'. -"•aa xy 7.1'...5:4S•r'i j ecr e_v • 00e.in.a...r open lAeaheePO`iAOn! I c::::aa +.t,a:e1=h ti (cA4J.is 0.1.10 1'. I ' Ir 7C caui ,aaeaaM4n 40 By-Law 2015-040 Being a By-law to adopt the Accessibility Pl... Page 270 of 303 ADOBE In the Adobe Acrobat X Pro workflow,all PDF documents start with a source document created in an office document authoring application,such as Microsoft Word. Because source documents provide the starting-point for the PDF documents,accessibility is critical. See above techniques in order to create an accessible source document using Microsoft Office. For additional information,please contact the Accessibility Coordinator for direction. TEST FOR ACCESSIBILITY COMPLIANCE The best way to test the accessibility of a document is to attempt to use the document with the tools that your readers will use. However,even if you don't have a screen reader or other assistive device,you can use any of the following methods provided by Acrobat 10 Pro for checking the accessibility of a PDF. TAGS Creating a tagged document directly from an authoring application is the best way to make PDFs accessible. However,if a PDF was created without tags,you can add them,using Add Tags to Document. Often Acrobat tags PDFs when you create them. RUN ACCESSIBILITY CHECKS For a more thorough review of the accessibility compliance of a document, use one of the accessibility check features available in Acrobat 10 Pro. The Accessibility Quick Check examines the PDF to see if it has searchable text,document structure tags,and appropriate security settings to make it accessible. To check for other types of accessibility problems,it is best to use the Accessibility Full Check. LOGICAL READING ORDER The order in which elements in a document are read by assistive software is determined by the reading order. Each section of page content appears as a separate highlighted region and is numbered according to its placment in the reading order. You can change the reading order of the highlighted regions without changing the actual appearance of the PDF. For example,by reordering highlighted regions on the page,you can make a figure and caption read at the specific point that they are referenced in the text without actually moving the elements on the page. 41 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 271 of 303 CHECKING FOR ACCESSIBILITY It is important to remember that creating tagged PDF documents is only one aspect of PDF accessibility. No matter which authoring application is used to add accessibility x features and create a PDF document,the following should also be performed in Adobe Professional to improve accessibility: Shar • Tag the document(if it is not already completed) Tools Commente • Perform an accessibility Full Check pages b Fix any reading order problems with the TouchUp Reading Order ►Content tool ►Forms • Add additional accessibility features(set document language). ►Arbon Wizard ___ ►Rhe Text The accessibility Full Check will provide a detailed report of the accessibility 'ProtectionSign --._ fy problems within the document. Each type of error detected by the checker may - B` " - -- Accessibility require adjustments to one of the following: — ®Change Readrg options • Adjustments to the conversion settings:the conversion settings in Quick Check PDF Maker must be set correctly prior to conversion to enhance FuICheck accessibility. 0 oma,accessuiny Report • Repairs to the Source File:Repairs made directly to the PDF file will be erased in subsequent PDF documents created from the sameForMRaid aanon source file;therefore,it is recommended that all repairs/revisions are made to the source document and converted to PDF. ip • Repairs to the PDF File:a few repairs must be completed to the PDF ` rorteaanu oder file to improve accessibility. This includes setting the document Setup Assistant language,ensuring tab order is consistent with structure order and establishing headings for tables. Continue to check the document until there are no more accessibility issues to report. 42 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 272 of 303 DOCUMENT STRUCTURE TAGS PDF tags are a mechanism for indicating the organizational structure of documents(e.g., headings,paragraphs,sections,tables,and other page elements)without changing the visual appearance of the PDF. These tags enable use with assistive devices,such as screen readers, indicate the document reading order and also enable mobile devices to reflow and display the document on a small screen. An untagged document does not have structural information,and Acrobat must infer a structure.This situation often results in page items being read in the wrong order or not at all. For best results,tag the document when converting it to PDF from the authoring application. komaksaon To add tags automatically 1. Go to menu item: Q4'+ + _ • d b _. Soda Advanced>AccessibilityACC•SabartyfOr Oftlrlins With Cu.blAtn Ael.2005 VOW'HU >Add Tags To Document I='r' ",� ,,, ,Y„hf9,,,,,,, 2. 11.21 Note:This command �.,� li...l..h",,�' 'i`�_i• .F"l.e� MlYa+s.A'eAm mko�ehKrt le the uaYlW raMr Muuwlmw.vuArw4lrr'RwvaM¢ sia/w-W ea removes any tags that •*". tater"°"'� it, r.0.14424 Indgeotod Amsdkky Imes*ParlagiOlJ were in the document =+« • InhametImarfelCceamodutko before the command ' '"'"°'°""" . iuPlw.is.rw pig w+v.lal was run. If any potential problems were ; I encountered,an Add Tags Report appears in the navigation pane. The automatic tagging feature is h r •k.,6 i', usually sufficient for most standard / layouts,but it sometimes cannot correctly interpret the structure and reading order of complex page elements(e.g.closely spaced columns,irregular text alignment, and tables without borders.). If testing(see Technique 2)reveals problems,it is necessary to edit and add tags manually using the following techniques. To add tags manually 1. Using the TouchUp Reading Order tool,drag within the document pane to select a region of the page that contains one type of content(e.g.a text block) 2. To add more page content to the current selection,Shift+drag 3. To remove page content from the current selection,Ctrl+drag 4. Select the appropriate button in the TouchUp Reading Order dialog to specify the tag type 43 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 273 of 303 READING ORDER The order in which elements in a document are read by assistive software is determined by the reading order. Each section of page content appears as a separate highlighted region and is numbered according to its placement in the reading order. You can change the reading order of the highlighted regions without changing the actual appearance of the PDF. For example,by reordering highlighted regions on the page,you can make a figure and caption read at the specific point that they are referenced in the text without actually moving the elements on the page. WHEN TO USE THE TOUCHUP READING ORDER TOOL The TouchUp Reading Order Tool provides a quick and easy way of fixing reading order and tagging problems in a PDF document. The TouchUp Reading Order Tool can be used for the following: =',:.'",.=:* , 1. Check and repair reading , order of content "'`" '-.' "•'' i 2. Tag interactive form fields r '* 3. Add alternative text to •t figures/images .,,,e.t.•(...,.,.,....1*1... ":1 P.V e.t.• fiber+l6i.�owl.r.,.u.erp�>�� mumo"umu i 4. Add alternative 4 11,10`"'F..-y~^'~"p"m ..: 4t!•M�wn-1tw..:a� ..� » 11frAiwilwryl. ,. ..'7,.w,,,,,......:-b,+"� `/C_wwwrgM descriptions to form fields -` ;;;; *4- .__,..._._.__..__.._ 5. Fix tagging of basic tables °°�°"'"°"""" and ', ` x 6. Eliminate nonessential a :413.. s. content from the tag tree 3.-i 1 .._:-,.._1 - (ornamental page borders) # � t . 4 i 44 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 274 of 303 The TouchUp Reading Order Tool provides the following options to users as part of the dialogue box: Drowarectandearound the -- • Show page content order:Page elements are shown as content thee *one°Fthe4.4 buttons beim highlighted numbered regions. The reading order of the document is associated with the sequence of the numbers on r -- r the highlighted regions. Form Field I Fgu►Ncavt+on I • Show Table Cells:The content of individual cells are shown in Hamm,1 I TableI highlighted regions.This option allows the user to view any � Healing 2 I Cel rows and/or columns that have been incorrectly merged/split. • Show Tables and Figures:Each table and figure in the " Heedrg3 I RCM& I document is outlined with a crossed-out box. This option Sadaound allows the user to view the boundaries of a table and shows the alternative text for each figure. r411 Mitt I • Clear Page Structure:Tags from all visible pages will be removed. This option can be used if a page contains too r910W page content order `-- many tagging problems and the user wishes to start again. rShow table cells MI • Show Order Panel:Selecting this option opens the Order ! `7 17 Show tables and fares 1.1 Panel in the navigation pane.The order Panel can assist userswith restricting and the reading order of the document. oearPage Structtre,„ I Show Order Panel I • Table Editor: By selecting this option,selected text will beHelp I automatically analyzed into cells with applicable tags. Please note that in order to use the Table Editor option,the table must be tagged as such. • Edit Alternative Text:When a figure is highlighted and the user right-clicks on it,the edit alternative text option can be chose. This option allows users to edit or add a text description to a figure. • Edit Form Field Text:When a user right-clicks on a form field,the edit form field text option can be chosen. This option allows users to edit or add a text description to a form field. • Edit Table Summary:When user right-clicks on a highlighted table,the edit table summary option can be chosen. This option allows users to edit or add a text description in regards to the table properties. 45 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 275 of 303 DOCUMENT LANGUAGE In order for assistive technologies(e.g.,screen readers)to be able to present your document accurately,it is important to indicate the natural language of the document. If a different natural language is used for a paragraph or selected text,this also needs to be clearly indicated. To change the default language 1. Go to menu item:File>Properties 2. Select the Advanced to b 3. In the Reading Options section,select the language from the Language drop-down list 4. Select OK To apply a language directly to selected element 1. Go to menu item:View>Navigation Panels>Tags 2. In the Tags tab,select the element 3. Right-click*the element and select Properties... 4. In the Tag tab,select the language from the Language drop-down list 5. Select Close DOCUMENT TITLE In case the document is ever converted into HTML,it should be given a descriptive and meaningful title. To change the title of the current document 1. Go to menu item:File>Properties 2. Select the Description tab 3. Enter a descriptive title in the Title box. It is also helpful to enter descriptive information in the text boxes that follow(Author,Subject,Keywords or select Additional Metadata) 4. Select OK 46 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 276 of 303 SCANNED DOCUMENTS Scanned documents are particularly difficult for assistive technology. They appear as an image. Assistive Technology does not read images unless there accompanied by"alt text". Because a scanned document may be several pages long,it is impossible to provide adequate"alt text". It is important to ensure that you are always starting with a source document that is not scanned. If you have a scanned document and do not have access to the original source document,in order to make the document accessible,you must run it through Optical Character Recognition (OCR).This feature can be found in all Professional versions of Adobe. OCR will force Adobe to recognize the text. Once OCR has been run,you can manually add tags and alter the reading order. On occasion,the OCR tool cannot recognize all of the text within a document. The tool, however,gives the user the ability to examine,confirm and correct questionable text in the document. SEARCHABLE TEXT Searchable text is an essential characteristic of an accessible PDF document.Assistive technology devices,such as screen readers,require documents to have searchable text to allow text to be converted into speech. A document that has been scanned creates a graphic representation of the content which prevents the text from being searchable;therefore, making scanned images inherently inaccessible. Users of screen readers cannot select or edit the text of a PDF document that is essentially a scanned image. 47 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 277 of 303 ACKNOWLEDGMENTS This document was developed based on documents from the Accessible Digital Office Document(ADOD)Project and resources developed by the Office of Governor Rick Perry for the State of Texas. This document was produced as part of the Accessible Digital Office Document(ADOD)Prosect. This project has been developed by the Inclusive Design Research Centre,OCAD University as part of an EnAbling Change Partnership project with the Government of Ontario and UNESCO (United Nations Educational,Scientific and Cultural Organization). Pr. Ontario United Nations Inclusive Design Educational,Scientific and • Research Centre Cultural Organization • ((MAD Univeraltyy Copyright©2011 Inclusive Design Research Centre,OCAD University This material may be reproduced and distributed in print or electronic format only as long as: (a)the reproduction is offered at no cost to the recipients;and (b)the reproduction must preserve the"Version"section;and (c)the reproduction must preserve the"Acknowledgments"section;and (d)the reproduction must preserve this copyright notice. Version Adobe-Date of Current Version:14 June 2012 Microsoft Word-Date of Current Version:04 Feb 2011 Microsoft Excel—Date of Current Version:04 Feb 2011 PowerPoint—Date of Current Version:04 Feb 2011 48 By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 278 of 303 -oxY11444-t h1111 0 7- Ao nfty i&L0 Corporation of the Municipality of Bayham Policy Name: Employment Emergency Response Information Section 1 -Background The Accessibility for Ontarians with Disabilities Act(AODA)received Royal Ascent on June 13th,2005 and is legislation which impacts persons, businesses and other organizations across Ontario in both the Public and Private sector. The main purpose of the legislation is the achievement of accessibility for all Ontarians with disabilities with respect to goods, services, facilities, accommodation,employment, building structures and premises on or before January 1st,2025, by developing, implementing and enforcing standards of accessibility. Compliance is mandatory and the Act has strong enforcement provisions including inspections, orders and significant penalties. On January 1,2012,as part of the ongoing requirements under the Accessibilities for Ontarians with Disabilities Act,2005(AODA)and Ontario Regulation 191/11,the Integrated Accessibility Standards Regulation(IASR)an obligation dealing with emergency preparedness came into effect.The requirement deals with emergency preparedness for employees. If employers have employees with disabilities,either permanent or temporary,they must now provide them with individualized emergency response information, if requested. Section 2—Procedure 2.1 Once a year the CAO shall circulate a memorandum to staff reminding them of the opportunity to develop individual emergency response information. 2.2 During new employee orientation each individual shall be provided with a copy of the emergency response information memorandum. 2.3 It is incumbent upon each individual employee to request personal emergency response information. 2.4 Upon request for the development of individual emergency response information the CAO and the Health and Safety Coordinator shall develop an individualized plan with the aid of an employee submitted confidential questionnaire. 2.5 Alter review of the confidential employee questionnaire the CAO will return to the employee individualized emergency response information. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 279 of 303 i,AY o pp(inanity 'WI Corporation of the Municipality of Bayham Policy Name:Accessible Employment Activities Accommodation Section 1 -Reference i. Accessibility for Ontarians with Disabilities Act,2005(AODA). ii. Integrated Accessibility Standards Regulation,Ontario Regulation 191/11 iii. Workplace Safety&Insurance Act,S.O. 1997 Ontario Human Rights Code, R.S.O. 1990 iv. Municipal Freedom of Information and Protection of Privacy Act, R.S.O. 1990 Section 2—Background The Accessibility for Ontarians with Disabilities Act,2005(AODA)received Royal Ascent on June 13th,2005 and is legislation which impacts persons, businesses and other organizations across Ontario in both the Public and Private sector. The main purpose of the legislation is the achievement of accessibility for all Ontarians with disabilities with respect to goods, services, facilities,accommodation, employment, building structures and premises on or before January 1st,2025, by developing, implementing and enforcing standards of accessibility.Compliance is mandatory and AODA has strong enforcement provisions including inspections,orders and significant penalties. As part of the ongoing requirements under AODA and Ontario Regulation 191/11,the Integrated Accessibility Standards Regulation(IASR),an obligation dealing with individual employment activities accommodation was developed.The requirement specifically concerns: recruitment and selection, orientation,working conditions, promotion,training, performance management, career development and workforce transition. It also includes the purchase and management of information technology and communication systems,development and management of information services, decisions relating to real property, purchases of internal fittings and decisions related to conferences,seminars and training. If employees or potential employees request individual employment activities accommodation the Municipality must attempt to develop and deliver individualized plans short of undue hardship for the Municipality. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 280 of 303 Section 3-Definitions a. Accommodation: i. Universal Accommodation:The process of identifying and eliminating barriers for everyone.This can be done by modifying facilities, policies, programs, procedures and practices,and ensuring that potential barriers are identified and resolved before engaging in new corporate actions. ii. Individual Accommodation:An adaptation or adjustment that may be required to enable an employee to perform his or her essential job responsibilities effectively. This may involve purchasing equipment,changing certain duties or hours of the employee, reassignment of the employee, or provision of specific services such as providing attendant care or sign language interpretation. b. Barrier.An obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier,an attitudinal barrier, a technological barrier, a policy or a practice. c. Disability: Under section 10(1)of the Human Rights Code, "Disability"means: any degree of physical disability, infirmity,malformation or disfigurement that is caused by bodily injury, birth defect or illness, and without limiting the generality of the foregoing, including diabetes mellitus, epilepsy,a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment,or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; a condition of mental impairment or developmental disability;a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; a mental disorder; an injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997 Disability does not include a minor or common medical condition such as a cold,flu or minor backache that arises from the stresses, pains and inconveniences of everyday life. Disability may be temporary,short-term, long-term or permanent. d. Discrimination: Unequal treatment based upon any of the prohibited grounds as outlined in the Human Rights Code: Race,Ancestry, Creed, Place of Origin, Colour,Sex (including pregnancy), Ethnic Origin, Citizenship,Sexual Orientation,Age, Record of Offences, Marital Status,Same-sex Partnership Status, Family Status or Disability. e. Senior Staff..Shall mean the respective Department Head of the employee or potential employee seeking accommodation,the CAO and at the discretion of the CAO,the Council of the Corporation of the Municipality of Bayham. At all times Senior Staff shall include external healthcare professionals and/or external human resources professionals as per Section 6—Overarching Procedures. f. Undue Hardship: Excessive disruption of, or interference with the Municipality's operation.Two of the main relevant factors determining what constitutes undue hardship are: I. Financial Costs:Associated with the accommodation are prohibitive to the point that it would alter the nature or substantially affect the viability of the By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 281 of 303 Corporation of the Municipality of Bayham.The Municipality is expected to canvas funding, and as such outside funding will be considered in the costs determination. ii. Health and Safety Risks: May be considered, in particular the degree of risk to the remainder of the workplace after the accommodation has been made, whereby it is so significant that it outweighs the benefits of the accommodation. Both public safety and the health and safety of employees are key considerations. Section 4—Overview "The Municipality of Bayham is dedicated to promoting,enhancing and creating,a barrier-free environment for all persons, regardless of needs,to participate as fully as possible in all aspects of community life." The Municipality of Bayham is an equal opportunity employer.The Municipality's commitment to a holistically inclusive work environment and universal accommodation extends to all employment activities: recruitment and selection, orientation,working conditions, promotion, training, performance management,career development and workforce transition. It also includes the purchase and management of information technology and communication systems, development and management of information services, decisions relating to real property, purchases of internal fittings and decisions related to conferences, seminars and training. Prospective Municipal employees may request accommodation for an interview or test;qualified candidates offered employment may request accommodation to start a new job; and current employees may request accommodation to pursue training opportunities. The duty to accommodate recognizes that true equality means respect for a person's unique needs.As such,the guiding factors of the Municipal Employment Activities Accommodation Policy are listed below: a. Individual Assessment: Individual accommodation is assessed and delivered on a singular basis for persons who make their needs related to employment activities known. Each situation must be considered individually in order to assess appropriate accommodation. Requests for employment activities accommodation must be dealt with quickly and effectively so employees and potential employees can fully participate in all aspects of employment and recruitment, except where undue hardship can be demonstrated. b. Dignity and Privacy: Individuals must be accommodated in ways that respect their dignity,worth,and right to privacy in the workplace.All information relating to specific requests for accommodation will be treated as confidential and will only be used for the purpose of meeting accommodation requirements. The Municipality will comply with all privacy,confidentiality and security requirements of the Municipal Freedom of information and Protection of Privacy Act. c. Legal Obligations and Limits: Employment activities accommodation is a legal obligation for the Municipality under the Human Rights Code,AODA and related legislation;failure to accommodate on any of the Code's protected grounds or relevant legislation regulations may constitute discrimination. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 282 of 303 The Municipality is obligated to fully explore accommodation within the employee's own job. Accommodation outside of the employee's position may be considered;for example,when the employee cannot perform the essential duties of the position and accommodation in the current position would create undue hardship. However,this does not mean that a new job must be created for an employee, nor does the application of this policy constitute a guarantee to continued employment.The Municipality is not obligated to accept substandard or less than competent performance from an employee or potential employee once they have been accommodated. The Municipality as Employer has the right to ensure that accommodation results in a qualified employee performing meaningful work of benefit to the Municipality. Accommodation is intended to enable an employee to perform the essential core functions of a particular job and/or assignment. Section 5—Responsibilities Accommodation within the workplace is a multi-party process whereby the Municipality,the employee and,where applicable,the respective bargaining unit are responsible for actively contributing to the process in compliance with the relevant legislation. Senior Staff a. Develop a temporary or permanent modified work plan in collaboration with external professionals where required. b. Remain receptive to the varying methods capabilities can be accommodated. c. Document all details of the accommodation process—be specific and thorough. d. Maintain confidentiality. e. Make every effort to communicate with employees failing to correspond with the Municipality during an absence. f. Liaise with Union representatives where applicable. g. Retain copies of permanent and/or temporary modified work plans for accommodation in the respective employee file. h. Forward copies of accommodation plans for occupational disabilities to The Workplace Safety and Insurance Board(WSIB), as required. I. Coordinate third-party Functional Abilities Evaluations and other Assessments. j. Advise the employee of the availability of the Individual Employee Activities Accommodation Policy. k. Provide leadership in creating and maintaining workplaces that support and facilitate individual employment activities accommodation. I. Address co-worker cooperation issues throughout the individual employment activities accommodation process. Employees Seeking Accommodation a. Make accommodation needs known to the Municipality of Bayham,to the best of their ability. b. Provide timely,accurate and objective medical information(progress reports)-specific information about capabilities,to the satisfaction of Senior Staff is a requirement. c. Participate in discussions regarding possible modified work solutions. d. Cooperate and abide by the terms and conditions of the modified work plan. e. Promptly advise Senior Staff of difficulties experienced in the modified work plan. f. Promptly inform Senior Staff of changes regarding capabilities that may alter or end the need for accommodation. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 283 of 303 g. Accept reasonable offers of accommodation. h. Attend medical and/or therapy appointments during non-work hours;difficulties with these arrangements must be coordinated with Senior Staff. i. Co-operate with requests for information about capabilities supported with independent medical evaluations,when required,to provide clear and sufficient information to support individual employment activities accommodation plan. j. Accept an individual employment activities accommodation solution that meets the employee's accommodation needs and treats the employee with dignity,even if the solution is not necessarily the one the employee would have preferred. Union a. Remain receptive to the varying methods capabilities can be accommodated. b. Cooperate and not unreasonably block viable return to work options. c. Make reasonable efforts to place accommodated workers. d. Consider the impact of the modified work plan on both the organization and other employees whom the Union represents. Section 6—Overarching Procedure 6.1 All corporate documents shall feature the"Alternate Formats"clause as per the Municipality of Bayham -Alternate Formats Policy: "Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Request for Alternate Formats Form at www.bayham.on.ca or contact the Accessibility Coordinator at 519-866-5521or at accessibilitvCa bavham.on.ca" 6.2 All corporate documents pertaining to employment activities: recruitment and selection, orientation,working conditions, promotion,training, performance management,career development and workforce transition shall feature the Municipality of Bayham Employment Activities Accommodation clause: "The Municipality of Bayham is an Equal Opportunity Employer. If you require accommodation at any time throughout the employment activities process, please contact us at: 519-866-5521,accessibilitvCa)bavham.on.ca or by visiting www.bavham.on.ca and we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham Employment Activities Accommodation Policy." 6.3 All employees and potential employees will be notified of the Municipality of Bayham Employment Activities Accommodation Policy. 6.4 During the recruitment process all job descriptions shall list a summary of the physical and cognitive demands of the position. 6.5 Employees and potential employees seeking individual employment activities accommodation shall request individual employment activities accommodation in writing using the Municipality of Bayham Employment Activities Accommodation Request Form, giving as much notice as possible to Senior Staff to initiate accommodation proceedings By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 284 of 303 and then be referred to Section 7-Accommodation—Permanent Restrictions Policy or Section 8-Accommodation—Temporary Restrictions Policy. 6.6 It is incumbent upon each individual employee or potential employee to request individual employment activities accommodation to Senior Staff. 6.7 If accommodation issues are beyond the scope and expertise of Senior Staff, an external professional's advice shall be sought outside the Municipality.Supporting or expert documentation shall be required to verify the need for accommodation.This information should be limited to facts relevant to identifying the appropriate accommodation. In cases involving accommodation of persons with a disability, employees have a right to privacy and need only provide information about their functional capabilities, not the specific details of their disability. In some circumstances, medical information may be required to verify a disability or clarify the time period for accommodation. Medical reports will be treated as strictly confidential and only shared on a need-to-know basis,with consent of the employee. 6.8 The duty to accommodate does not create an endless obligation on the Municipality. Circumstances of the individual,the ability to perform the essential duties of the job, the success of accommodation attempts,the co-operation of the employee and performance issues will all be relevant in determining where the duty to accommodate ends. 6.9 Employees requiring permanent accommodation shall refer to Section 7- Accommodation—Permanent Restrictions Policy. Employees requiring temporary accommodation shall refer to Section 8-Accommodation—Tern porary Restrictions Policy. Section 7-Accommodation—Permanent Restrictions Policy 7.1 The Municipality of Bayham will make every attempt possible to accommodate job applicants and employees with permanent medical restrictions to the point of undue hardship. 7.2 The objective of this policy is to facilitate the process for the reintegration of employees with permanent or long-term disabilities into the work environment in a safe and timely manner,through accommodation and/or modified work plan. 7.3 Employees who have temporary medical restrictions,whereby it is the expectation that the employee will make a full return to regular duties, should be referred to the Section 8 -Accommodation—Temporary Restrictions Policy. 7.4 The fundamental consideration of the duty to accommodate is individualized treatment reflective of the specific needs or restrictions of each individual. 7.5 The employee will provide to Senior Staff an objective medical report issued by a health care professional. The report will state that the current restrictions are not expected to change and that the employee has reached maximum medical recovery(may be defined as: prolonged, indefinite,or unknown).The report must clearly state the recommended work capabilities of the employee. The employee shall forward the report directly to Senior Staff. The WSIB Return to Work and Recovery—Worker's Progress Report By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 285 of 303 Form,may be used for occupational or non-occupational injuries/illnesses, if Senior Staff deems it appropriate. 7.6 It is not appropriate to pursue accommodation in the absence of clear medical report information.Senior Staff may request medical report clarification from the employee. 7.7 It may be necessary for a WSIB Functional Abilities Evaluation(FAE)to be conducted. This objective tool is obtained from an outside third party health care professional and assists in determining suitable job duties based on the employee's functional abilities. The FAE is coordinated through Senior Staff and paid for by the originating department. 7.8 Senior Staff may use the information provided by the health care professional from Section 7 of this Policy to develop a modified work plan to safely accommodate the employee with the appropriate modified work tasks. 7.9 In the event of an occupational disability,the employee may be entitled to retraining benefits through the WSIB. The WSIB will determine when and if retraining is necessary, and is responsible for coordinating the details necessary to pursue the retraining. Retraining benefits through WSIB pose a significant financial consideration for the Municipality. 7.10 In the event of non-occupational disabilities, long-term disability benefits may be available, at the discretion of Senior Staff,for full-time employees who are unable to perform substantially all of the duties of their job classification. Accommodation-Same Job Classification 7.11 Senior Staff will prepare a list of tasks and parts of tasks which are determined to be compatible with the employee's capabilities and within the scope of the employee's job classification. It is not a requirement that the employee be able to perform all of the job tasks. 7.12 To assist the employee in performing job tasks or parts of tasks that accommodate his or her restrictions; at the discretion of Senior Staff,consideration shall be given to the purchase and/or utilization of special devices or equipment. 7.13 Consideration shall be given to tasks or parts of tasks that are performed by other employees within the same job classification to determine if they could be assigned in a different manner. This is referred to as"bundling of tasks". Bundling is not limited by factors such as the current work location or job routine. 7.14 The final list of tasks and portions of tasks identified as suitable by Senior Staff may encompass less than the employee's normal hours of work. This may present challenges if the employee has full-time status and consideration may be given to accommodation within a different job classification. 7 15 Accommodation may be best achieved within another department.Senior Staff will consult with the respective Department Head and Union,where applicable, regarding the potential arrangements. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 286 of 303 Accommodation—Different Job Classification 7.16 When accommodation within the same job classification cannot be achieved,or when the employee is reasonably unwilling to accept accommodation involving less than his or her normal hours of work,the following process will apply: a. Senior Staff will identify suitable positions that are compatible with the employee's permanent restrictions, considering other job classifications in the same department and other job classifications outside of the department. b. Senior Staff will meet for the purpose of reviewing and recommending appropriate individual case strategies for: i. safe and successful return to work of employees with disabilities as soon as possible after an illness or accident,work-related or non-work-related;and ii. the return to productive and gainful employment,where practicable, for employees who have become incapable of fully performing the core duties of their own classification but who are medically certified as capable of performing duties of another classification,with reasonable accommodation where required. c. Senior Staff may consider issues including,the waiving of job postings and the transfer of seniority dates when an employee transfers outside the job classification or department.Senior Staff and the respective bargaining unit,where applicable,will work cooperatively to reach agreement on such issues. d. Retraining or upgrading of skills may be necessary to achieve placement in another position. Consideration will be given to absorbing the costs associated with this initiative, provided that the costs do not result in undue hardship and the training is reflective of the operational requirements of the organization. e. An Employee may be asked to provide an updated resume and participate in a skills assessment process to determine their current skill level. f. Senior Staff may identify a number of productive tasks that could be bundled together to form a meaningful and productive position. g. The employee's salary placement will reflect the new job classification and shall be referred to the Job Evaluation process where applicable. If the accommodation arises from a workplace injury, salary supplement or"top up"may be possible through WSIB. Duty to Accommodate 7.24 The duty to accommodate does not require the displacement of other employees, nor does it require measures to be taken that would substantially interfere with the seniority rights of other employees. 7.25 Ultimately,Senior Staff must be able to demonstrate that it has followed the appropriate process for exploring all possible accommodations. The obligation on the Municipality is to provide reasonable accommodation. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 287 of 303 7.26 To prove that accommodation efforts were sincere and reasonable,the Municipality will demonstrate that it has engaged in a process that includes, but is not limited to: a. Determining if the employee is capable of performing his or her existing job as it currently exists; b. If (a)is not possible, reconfigure or modify tasks within the current job classification; c. If(b)is not possible, make a determination as to whether the employee is able to perform another job,which may be within or outside his or her department;and d. 11(c)is not possible,determine whether the employee can perform another job which may be within or outside his or her department,where applicable,when accommodations are implemented. 7.27 Senior Staff is not required to put together a job that has little productive value. 7.28 This policy applies to all Municipality Employees. Where the employee is part of a Union,the Collective Agreement may take precedence. Section 8-Accommodation—Temporary Restrictions Policy 8.1 The Municipality of Bayham will make every attempt possible to accommodate job applicants and employees with any condition that restricts or impairs an individual on a temporary or short-term basis necessitating temporary medical restrictions. 8.2 The objective of this policy is to facilitate the process for the reintegration of employees with temporary disabilities into the work environment in a safe and timely manner, through a modified work plan, and to regularly review progress. To ensure that all job applicants and employees are aware of their right to accommodation. To be in compliance with applicable legislation. 8.3 Employees who have permanent medical restrictions,which may include a recurring medical condition, are referred to Section 7-Accommodation—Permanent Restrictions Policy. 8.4 The fundamental consideration of the duty to accommodate is individualized treatment reflective of the specific needs or restrictions of each individual. 8.5 Job applicants requesting accommodation shall be accommodated during the application process to the extent required by law. 8.6 Senior Staff shall coordinate such accommodation efforts as are required by law for job applicants. 8.7 It may be necessary for a WSIB Functional Abilities Evaluation(FAE)to be conducted. This objective tool is obtained from an outside third party health care professional and will provide clear temporary capabilities and/or restrictions, including the duration, and whether a complete recovery is expected,assisting in the development of an early and safe return to work plan based on the employee's functional abilities. The FAE is coordinated through Senior Staff and paid for by the originating department. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 288 of 303 8.8 The employee will provide to Senior Staff an objective medical report issued by a health care professional. The report must clearly state the recommended restrictions for the employee. The employee shall forward the report directly to Senior Staff. The WSIB Return to Work and Recovery—Worker's Progress Report Form may be used for occupational or non-occupational injuries/illnesses, if Senior Staff deems it appropriate. 8.9 Senior Staff may use the information provided by the health care professional from Section 8 to develop a temporary modified work plan to safely accommodate the employee with the appropriate temporary modified work tasks. 8.10 Work plans will be progressive and lead the employee to the resumption of full regular duties.The plan may incorporate temporary modified tasks and hours or a combination of both. 8.11 Prior to the commencement of the temporary modified work plan,there must be an expectation, stated in writing from a health care professional, of a full return to regular duties within a short period of time(usually within 3 months). This will be clearly documented on the temporary modified work plan. 8.12 Depending on the nature of the disability,there may be exceptions to details outlined in Section 8;clarification may be required from a health care professional before developing a temporary modified work plan. 8.13 The employee will provide regular medical progress reports from a health care professional at approximately 2 week intervals to Senior Staff,these dates will be clearly stated on the temporary modified work plan.Without updated medical information,the plan may not be extended. 8.14 As medical updates are received,Senior Staff will ensure that the temporary modified work plan is compatible with the new and most current medical information. 8.15 The disability or condition should improve while the employee is on the temporary modified work plan; clarification will be requested from a health care professional if there are little or no signs of improvement. Continuation of the temporary modified work plan may be delayed until clarification is provided. 8.16 A change in the health care professional's assessment,which reflects that the disability is unknown or permanent in nature, necessitates referring to the Section 7- Accommodation—Permanent Restrictions Policy. 8.17 Temporary modified work for occupational and non-occupational disabilities may include the following within the department,where applicable: a. regular duties or routines with restrictions; b. modification of work schedule; c. modification of tasks and/or duties within the current job classification; d. short-term approved projects; e. changing the environment in which the tasks are performed in. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 289 of 303 8.18 Assigning tasks that belong to the regular job classification is preferable,facilitating a smoother transition from modified to regular duties. 8.19 As noted in Section 8.17, assigning tasks that belong to the regular job classification is preferable; however the temporary modified work plan may include tasks that do not belong to the employee's regular job classification. 8.20 The employee's salary placement will reflect the job classification and shall be referred to the Job Evaluation process where applicable. If the accommodation arises from a workplace injury, salary supplement or"top up"may be possible through WSIB. 8.21 Additional hours that exceed the assigned number of hours in a particular shift are not considered rehabilitative and are not acceptable during a temporary modified work plan, unless medical documentations provided stating that working extra hours will not impact on the period of modified work, or recovery, in accordance with operational needs. 8.22 This policy applies to all Municipality of Bayham Employees and job applicants. Where the employee is part of a Union,the Collective Agreement may take precedence. By-Law 2015-040 Being a By-law to adopt the Accessibility P1... Page 290 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO.2015-041 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN FROESE VEGETABLES INC.AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS subsection 41(2) of the Planning Act, R.S.O. 1990 Chapter P.13 provides in part that where in an official Plans an area is shown or described as a proposed site Plans control area, the council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a Site Plan Control Area. AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law pursuant to Section 41 of the said Planning Act. AND WHEREAS subsection 41 (4)of the said Planning Act provides in part that no person shall undertake any development in an area designated under subsection (2)unless the Council of the municipality or, where a referral has been made under subsection (12), the Municipal Board has approved one or both,as the Council may determine,of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause(7)(a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Froese Vegetables Inc. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between the Corporation of the Municipality of Bayham and FROESE VEGETABLES INC. affixed hereto and forming part of this By-law as Schedule"A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin# READ A FIRST AND SECOND TIME this 2"d day of April 2015. READ A THIRD TIME AND FINALLY PASSED this 2"day of April 2015. MAYOR CLERK By-Law 2015-041 Being a By-law to authorize the execution of... Page 291 of 303 Schedule"A"to By-law 2015-041 SITE PLAN AGREEMENT BETWEEN FROESE VEGETABLES INC. Concession 5 Part Lot 17& South Part Lot 18 Roll#34-01-000-003-05300 AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM By-Law 2015-041 Being a By-law to authorize the execution of... Page 292 of 303 THIS AGREEMENT made in duplicate this 2"day of April 2015. BETWEEN: FROESE VEGETABLES INC. Hereinafter called the"OWNER" OF THE FIRST PART -AND- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the"MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being Concession 5 Part Lot 17 & South Part Lot 18, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the entirety of the Municipality as a Site Plan Control Area; AND WHEREAS the Owner intends to develop lands in accordance with the Site Plan drawings attached hereto,as Attachment"C"(and hereafter referred to as the"Plans"); AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan Agreement with Froese Vegetables Inc. NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars($2.00)of lawful money of Canada by each to the other paid(the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that no building permit will be available until the Agreement has been approved by the Municipality, and further agrees that work will not commence prior to the issuance of the building permit. 2. The following Attachments, which are identified by the signatures of the parties to this Agreement, and which are attached hereto, are hereby made a part of this Agreement, as fully and to all intents and purposes as though recited in full herein: By-Law 2015-041 Being a By-law to authorize the execution of.. Page 293 of 303 ATTACHMENT"A"—LEGAL DESCRIPTION OF SUBJECT LANDS ATTACHMENT"B"- CERTIFICATE OF COMPLIANCE ATTACHMENT"C"—SITE PLAN&GRADING DETAILS 3. Attachment"A"hereto describes the lands affected by this Agreement. 4. Attachment"C" -Site Plan&Grading Details,shows: a) the location and height of all buildings and structures existing and/or to be erected; b) the location of vehicular entrances and exits; c) the location and provision of off-street vehicular loading and parking spaces, including driveways for emergency vehicles; d) building finished floor elevations(if deemed necessary by the Municipality); e) all proposed structures showing setback measurements and dimensions 5. The Owner agrees that the building or buildings will be erected or developed in accordance with the Plans approved, subject only to such changes as have received advance approval. 6. The Owner agrees that the site development and servicing will be in accordance with the Plans as approved,subject only to such changes as have received advance approval. 7. The Owner further agrees that(as applicable): a) final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer,prior to the final release of the Letter of Credit. b) all necessary provisions for service connections on site will be made to the satisfaction of the Municipality. c) construction work will be carried forward expeditiously in good and workmanlike manner, in accordance with good trade practice and so to cause a minimum of nuisance. d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the public safety will, so far as possible, be taken and which comply with The Construction Safety Act. e) all necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street, and where such tracking occurs, the street shall be cleaned at the end of each working day. By-Law 2015-041 Being a By-law to authorize the execution of... Page 294 of 303 f) unless otherwise provided, all parking lots and walkways will be finished with hot-mix asphalt, concrete, gravel or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the property limits. g) no topsoil shall be stockpiled on any other portion of the Owner's lands except those lands identified in Attachment"A"to this agreement;and all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds; and the Municipality may go in and do the same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. h) stock-piling of snow will not be allowed on the site where it will constitute a hazard to public right-of-ways. i) the electrical servicing of the property shall be subject to the approval of Hydro One. j) upon failure by the Owner to do any act during the development period herein, that the public safety or convenience requires,in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security. k) the Municipality may treat any breach of this Agreement as a breach of the Building By-Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the breach is rectified. I) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 8. The Owner shall: a) be responsible for consulting with and obtaining any deemed necessary approvals from the Ministry of Transportation(if applicable) b) be responsible for consulting with Hydro One regarding any matters that relate to services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from all regulatory bodies such as,but not limited to,the Long Point Region Conservation Authority, the Ministry of the Environment and the County of Elgin, as deemed necessary. By-Law 2015-041 Being a By-law to authorize the execution of.. Page 295 of 303 10.The Owner shall satisfy all the requirements in relation to the fire protection for the building(s)to the satisfaction of the Municipality's Fire Chief. l 1.The Owner agrees to pay for damages to public property including but not limited to municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems, which may occur during the period of construction. Any such repair may be undertaken by the Ministry of Transportation and/or the Municipality at the expense of the Owner, within thirty(30)days notice. 12.Any and all lighting shall be installed and maintained so as to not, in the opinion of the Municipality, interfere with the use or enjoyment of adjacent properties, or with the safe flow of traffic on abutting or adjacent streets. 13.If the Ontario Building Code requires that an Architect or Professional Engineer or both, shall be responsible for the field review of any new building or extension,provided for in this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any said new building or extension,until after an Architect or Professional Engineer has given to the Municipality, a letter addressed to the Municipality, and signed by the said Architect or Professional Engineer,certifying that all construction and/or services on or in the said lands, required for this development or redevelopment, newly installed by the Owner in connection with this development or redevelopment,have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 14.The Municipality, through its servants, officers and agents, including it's Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time, enter on the premises of the Owner to inspect: a) the progress of development; b) the state of maintenance as provided for in this Agreement. 15.In the event of any servant, officer or agent of the Municipality, determining, upon inspection, that the development is not proceeding in the strict accord with the Plans and specifications filed, such servant, officer or agent shall forthwith,place a notice requiring all work to be stopped upon the premises and forward a copy,by registered mail, to the Owner at the last known address, on the last revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation. 16.In the event of any servant,officer or agent of the Municipality,upon inspection,be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. By-Law 2015-041 Being a By-law to authorize the execution of.. Page 296 of 303 17.In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution, which shall constitute a final determination of the matter. 18.In the event that the Owner shall fail to obey a stop work order issued under Section 17 hereof; the Owner recognizes the right of the Municipality to apply to the Courts for a restraining order. 19.In the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to Section 17 or after notice of an opinion, which the Council of the Municipality of Bayham determines is correct, under Section 17, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner,after two(2)week's notice,to it by registered mail,at the last known address of the Owner,pursuant to the last revised assessment roll of passage of such By- Law,that such matter or thing be done by the Municipality, at the expense of the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of Credit deposited as performance security. 20.Unless otherwise authorized,in the event of the Owner wishing to change at any time,the buildings,structures or facilities described in Attachment"C",it shall make application to the Council of the Municipality of Bayham, for approval, and shall not proceed with such change until approval is given by such Council, or in default by The Ontario Municipal Board,under the procedure set out in Section 41 of The Planning Act, 1990,herein before referred to. 21.The Owner agrees to pay to the Municipality all administration costs incurred in connection with this Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs. 22.LIABILITY INSURANCE Before commencing any of the work provided for herein, the Owner shall supply the Municipality with a Liability Insurance policy in the amount of $2,000,000 per occurrence, and in a form satisfactory to the Municipality,indemnifying the Municipality from any loss arising from claims for damages,injury or otherwise,in connection with the work done by or on behalf of the owner of the development. The said policy shall be provided at the time of the signing of the Agreement and remain in force, until the development is complete and all required documentation as per Article 15 has been filed with the Municipality. By-Law 2015-041 Being a By-law to authorize the execution of.. Page 297 of 303 23.PERFORMANCE GUARANTEE The Owner hereby defines the completion date of this Agreement and project to be completed on or before April 2, 2016. It will be the Owner's responsibility to require, in writing, an extension to this agreement/project,within sixty(60)days of the above stated completion date,should an extension be required. As security for the performance and completion of all works required by this agreement, the Owner shall supply the Municipality with a Letter of Credit, equal to $ nil The Letter of Credit will be based on the estimated cost of alterations to public property, roadway, curbs and gutters and drains, and any repairs for damages to public property,roadway, sidewalks, curbs and gutters and drains,plus all site specific components as defined by the Site Plans and Site Servicing Plans, Attachment"C", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit from a Chartered Bank expressed to be pursuant to this Agreement and payable to the Municipality at any time or in part, from time to time, upon written notice from the Municipality, shall be provided at the time of signing of this Agreement, and shall remain in force,until Twelve(12)months following the completion of this project. 24.This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 25.In the event that no construction on the said lands has commenced within one (1) year from the date of registration of this Agreement the Municipality may, at its option,on one month's notice to the owner, declare this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it will not undertake any construction on the said lands until this Agreement has been re-negotiated. 26.The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term, covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 27.The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns,to save harmless and indemnify the Municipality,from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner,pursuant to this Agreement. By-Law 2015-041 Being a By-law to authorize the execution of... Page 298 of 303 28.All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof, and without limiting other remedies available to the Municipality, the provisions of Section 326 of The Municipal Act,R.S.O. 1990,shall apply. 29.This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. 30.A Certification of Compliance attached hereto as Attachment "B", shall be filed by the Owner, following completion of the development to ensure all details of the Site Plan Agreement have been complied with. IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and duly attested to by their authorized signing officers in that behalf. FROESE VEGETABLES INC. We have the authority to bind the Corporation. Witness Dan Froese,President Witness Isaac Froese,Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens,Mayor Lynda Millard,Clerk By-Law 2015-041 Being a By-law to authorize the execution of.. Page 299 of 303 ATTACHMENT'A' Property Assessment Roll No.: 34-01-000-003-05300 Municipal Address: 56618 Calton Line Legal Property Description: Concession 5 Part Lot 17 and South Part Lot 18, Municipality of Bayham,County of Elgin PIN# By-Law 2015-041 Being a By-law to authorize the execution of... Page 300 of 303 ATTACHMENT'B' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM CERTIFICATE OF COMPLIANCE To be completed and submitted to the Municipality once all works are complete. PROPERTY IDENTIFICATION: Municipal Address: 56618 Calton Line Property Roll#: 34-01-000-003-05300 Owner(s): FROESE VEGETABLES INC. This document serves to certify that the development project on the above noted lands has been completed in accordance with the terms and conditions of the Site Plan Agreement By-law No. DATED: I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT. FROESE VEGETABLES INC. I have the authority to bind the Corporation. Witness Dan Froese,President Isaac Froese,Owner Address: Phone Number By-Law 2015-041 Being a By-law to authorize the execution of.. Page 301 of 303 4 TTRGNmENT 1C r w'4 Na aV 4444 iO O�yRyglaa SI.R@ 11 1/11i i A........4..4.44-.-.-. 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Page 302 of 303 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2015— 042 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD APRIL 2, 2015 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held April 2, 2015 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 2nd day of April, 2015. MAYOR CLERK By-Law 2015-042 A By-law to confirm all actions of Council Page 303 of 303