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HomeMy WebLinkAbout06/14/2017 - Museums Bayham MUSEUMS BAYHAM BOARD AGENDA Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville, ON June 14, 2017 7:00 pm. 1. Call to Order: 2. Disclosure of Pecuniary Interest: 3. Review of Items Not on the Agenda: 4. Announcements: 5. Delegation(s): 7:05 pm Darya Rousseau, President— Bayham Historical Society (BHS) re: Edison Museum 6. Approval of Previous Meeting Minutes: (a) Draft Minutes meeting held May 10, 2017 (attached) — motion to adopt 7. Correspondence: 7.1 Receive for Information (a) Museum Curator's Monthly Report May 2017 (attached) — motion to receive (b) Port Burwell Marine Museum & Lighthouse Students' Monthly Report May 2017 (attached) — motion to receive 7.2 Action Required 8. Unfinished Business Arising from Minutes: (a) Summer 2017 Students' Activities and Training (b) Canada 150 Weathervane —Vienna Memorial Park Pavilion (c) Canada Day Events—site plan location for tent set-up in museum parking lot (d) Architectural Conservancy of Ontario Heritage Award —Aylmer Express article May 24/17 (attached) (e) Lighthouse re-painting/repair project—evaluation and time-line for completion 9. New Business: (a) EdisonFest June 2-4 Update from BHS (b) London Boat Show Feb 23-25, 2018 Registration (form attached) (c) Canada 150 "Transportation" Display (attached photos) (d) 3 Port Tour —Saturday, August 19, 2017 cycling tour 10. Finances (budget): 11. Other Business: 12.Adjournment: jun ly ) 7 MUSEUMS BAYHAM BOARD gpqs MINUTES Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville May 10th, 2017, at 7:00 pm Present: Chair- Bev Hickey, Vice Chair-Chuck Buchanan, Ron Bradfield, Bob Graham, Ally Shelly, Jeff Robinson, Albert White, Matt Schafer, Lynda Millard and Bayham Staff Resource: Margaret Underhill 1. Call to Order Chair Bev Hickey called the meeting to order at 7:00 Wednesday May 10th, 2017. 2. Disclosure of Pecuniary Interest None 3. Review of Items not on Agenda E.O.N Facebook Page see Section 9. (d) 4. Announcements 2017 Architectural Conservancy of Ontario Heritage Award- The Port Burwell Historic Lighthouse has been chosen as a recipient of a 2017 Heritage Award from the Architectural Conservancy of Ontario for good practices in architectural preservation. Bev Hickey, Chuck and Dorothy Buchanan will attend the ceremony May 17th representing the Museums Bayham Board. Mayor Ens or delegate may also attend. See attached ACO St. Thomas — Elgin correspondence. 5. Delegations None 6. Minutes (a) Motion to adopt minutes of April 12, 2017 Museums Bayham Meeting was made. Moved by Chuck Buchanan, Seconded Albert White to accept minutes. All in Favour. 7. Correspondence 7.1 Receive for Information (a) Museum Curator's Monthly Report March 2017 (J. Hunt-Beauchamp). Curator's report was reviewed by Board Members, items from report were discussed. Motion to accept Curator's Report as information Moved by Jeff Robinson, seconded by Albert White. All in Favour. 7.2 Action Required None 8. Unfinished Business (a) Caulking Marine Museum Floor Chuck Buchanan has completed the reparations of the Marine Museum floor. The cracks in the cement floor have been filled with mortar and grout. (b) Summer Student Hiring Two of the summer student positions have been filled, and confirmed. Two more interviews were conducted May 10th; an offer of employment will be given to one of the potential candidates May 11th The Summer Students are set to start Tuesday, May 16th with job orientation, Wednesday, May 17th for Marine Museum orientation. On Thursday, May 18th the Marine Museum will open for the 2017 season. Jennifer Beauchamp will have extra hours that week to assist with the student orientation. (c) Colonial Talbot Map acquisition and Display Chuck Buchanan explains that the Colonial Talbot Map has been printed, superimposed on a plaque, and is now on exhibit at the Marine Museum, hanging in the entryway. (d) Painting/ Repair on the Light House Ron Bradfield and Chuck Buchanan explain that the loose pieces of siding need to be removed and then adhered back on to the Lighthouse, or replaced with liquid vinyl siding. The weather still needs to improve before any repairs can be made to the Lighthouse, at a later point how to proceed will be evaluated. (e) Signage at 14 Snow Street— "Settlement Stories Quilt" and "Edison Museum" signs (Attached correspondence) The Settlement Stories Quilt sign has been removed from 14 Snow Street and has now be been placed at the Memorial Park in Vienna. The Edison Museum sign will be removed from 14 Snow Street and provided to the Bayham Historical Society. (f) King Street Road Allowance between Concession 2 & 3 (attached correspondence) The correspondence explained that the King Street road allowance is privately owned and is not a system priority, as outlined in the Roads Master Plan. 9. New Business (a) Marriage Proposal-top of the Lighthouse April 29, 2017 The municipality was contacted with a request to arrange a marriage proposal at the top of the Lighthouse. The contact was forwarded to Chuck Buchanan who made arrangements with the young man. The site was cleaned before they arrived; a photographer from St. Thomas took photographs, including some with an aerial drone at the top, to capture the moment. The Family arrived shortly afterwards to celebrate. The young couple were very pleased with the arrangements, emails have been sent to Chuck thanking him for his assistance, and final photos will be forwarded when complete. Chuck will write an article and provide photos to the Lake Erie Beacon. (b) Discussion regarding Canada Day & Canada 150 at the Museum-tent in parking lot The final Canada 150 planning meeting is set to be held May 25th at 5:30 p.m. at the Periscope Playhouse. Final site location plans should be settled at this point. The son of John Hurley is set to have a tent of items of historical interest, and possibly a computer to view digital images at the Marine Museum parking lot. (c) Bayham Historical Society Student Grant/hiring The Bayham Historical Society has one student grant position to fill. Hoping to determine and make an offer of employment May 11th The Bayham Historical Society was hoping to share in the student health/safety training and orientation day at the Municipality. Margaret Underhill will inquire and arrange joint orientation. d) E.O.N. has organized social media projects to encourage a following on the https://www.facebook.com/ElginNorfolkOxford/ Facebook Page. Museums and organizations are encouraged to send event information, and to cooperate in an Artifact of the Week project and the designated "Theme" weeks each month. All posts should be sent to Amanda VandenWyngaert and Kim Teuscher for posting. e) Vienna Weather Vane The weather vanes being commissioned for Canada 150 were to be designated at certain events in their selected communities, if possible. The Board inquires if Council has any updates regarding the weather vane project, and if Vienna's may be ready in time for a designation on Sunday, June 4th at Edison Fest, when council members will already be present for ceremonies. 10. Finances (Budget) None 11. Other Business Chuck shares that Jennifer Beauchamp has had another interesting find at the Marine Museum; an Atlas providing a history of each community in Elgin County, signed by George Suffel, from 1867 has been found at the museum. 12) Motion to Adjourn The next meeting will be held on a Wednesday, June 14th, 2017 Motion made by Albert White to adjourn at 7:53. Seconded by Bob. All in Favour. Date: Ally Shelly, Secretary Bev Hickey, Chair jOkie ry/i7 Curator's Report May 2017 Exhibits and Events The transportation exhibit "Port Burwell: Meeting Place of Water, Road, and Rail" opened on time and gives a nice overview of these three important contributors to the development of Port Burwell. The final component, a tree stump, arrived to lend some authenticity to the surveyor's chain located under the County map. The fishing exhibit has had the wall panels hung and fills the space by the emergency door nicely. The wall of shelves by the washroom has a display of informative posters and ship models. A new ship lantern display is being developed and will describe the red and green light navigational system. The Blacksmith's Shop has received some information text and an interactive component. We developed 5 information blurbs on the 5 types of saws and created flip-able flaps for the visitors to discover the blurb that goes with the photograph. The Canada Day "Selfie Booth" is taking shape. We now have some fisherman gear kindly lent by the owners of the fish market.The students and I have also identified several artifacts that will be part of the props suitable for gentle and supervised usage, and as a backdrop. Collections The project for the students and I this summer has been identified.We are going through the museum systematically and checking all artifacts with the main list to ensure that all are accounted for. We have begun the process. Staff The summer students have been hired and have started. After their orientation they got right into work, involving themselves with the new exhibits and sprucing the museum up.The bathroom has been done over—thanks to Margaret for painting the walls—with a newly painted floor, improved essential services (new paper towel holder, etc.) and some wall decorations.They will be attending an EON Student Orientation Workshop on June 5th along with summer students from many other EON member museums.They will receive training on customer service, tourism information for the area, and instruction on exhibit preparation and accessioning artifacts. This will consume most of the day and Bev Hickey will come to the museum to welcome visitors. 7 / C 6) ov Rib PORT BURWELL MARINE MUSEUM & LIGHTHOUSE &sos MONTHLY REPORT: May 2017 Projects Completed and On-the-Go: 1. Making the Blacksmith exhibit more interactive(Completed) - We and our curator have made an interactive game for the blacksmith exhibit; guessing which type of saw fits the description and hint 2. Paint bathroom floor(Completed) - The bathroom floor had some scratches on it, so we painted it in order to make it more presentable 3. Fixing the Cataloguing, Converting Cataloguing electronically, and Accessioning items that have not already been accessioned (In Progress) - Along with our curator, we have been working on converting some of our items from paper to excel, and finding items that haven't been accessioned yet. To make it more organized, we have divided the museum into zones, and are working through one zone at a time 4. Freshening up exhibits (In Progress) - As a group we have been continuing to freshen up our exhibits, notably the lanterns across from the Ashtabula, the ship-building exhibit, the front greeting sign, and the water, rail and road exhibit. 5. Advertising (In Progress) - We have been distributing events brochures and posters for upcoming events around town, as well as arranged with the local public schools to place information about the museum and the children's program in their newsletters. Projects We Intend to Start: 1. Planning for the Children's Program - While we have talked briefly about what we would like to accomplish with the children's program, we have not yet gotten into more detail about it. Staff Questions/Concerns: - Unfortunately, Port Burwell Public School's newsletter has already gone out, but they have said that they would put out a flyer with their report cards Lighthouse Visitors # of Adult # of Children Date Visitors Visitors (over (Over 12 yrs) 3yrs) 19-May 7 2 20-May 34 14 21-May 51 8 22-May 22 0 23-May 6 0 24-May 6 0 25-May 0 0 26-May 6 0 27-May 24 8 28-May 19 6 29-May 12 8 30-May 13 0 31-May 6 0 MAY TOTAL MIIIIIIIIIMIMIIIIIIIIP 46 Marine Museum Visitors # of Adult # of Children Date Visitors Visitors (over (Over 12 yrs) 3yrs) 19-May 12 4 20-May 19 9 21-May 24 7 22-May 23 12 23-May 3 0 24-May 5 0 25-May 3 0 26-May 3 1 27-May 7 3 28-May 16 2 29-May 4 2 30-May 5 1 31-May 4 0 MAY TOTAL 128 41 Lighthouse Admissions Family Day Adult Child Family Dual Dual Rc'd Dual Family Rc'd Total 1-May 2-May 3-May 4-May 5-May 6-May 7-May 8-May 9-May 10-May 11-May 12-May 13-May 14-May 15-May 16-May 17-May 18-May 19-May 0 2 0 0 7 0 0 $0.00 20-May 10 8 0 2 0 1 0 $42.00 21-May 8 0 1 1 6 0 10 $37.00 22-May 8 8 0 4 2 0 0 $54.00 23-May 0 0 0 2 0 0 0 $10.00 24-May 0 0 0 0 0 0 1 $0.00 25-May 0 0 0 0 0 0 0 $0.00 26-May 1 0 0 0 0 0 0 $3.00 27-May 9 4 0 0 0 1 0 $39.00 28-May 4 4 1 4 0 0 0 $40.00 29-May 1 5 1 0 0 0 0 $11.00 30-May 0 0 0 0 2 0 0 $12.00 31-May 3 2 0 0 1 0 0 $0.00 I 1 I `,. ),!8 (1O. Marine Museum Admissions Family Day Adult Child Family Dual Dual Rc'd Dual Family Rc'd Total 1-May 2-May 3-May 4-May 5-May 6-May 7-May 8-May 9-May 10-May 11-May 12-May 13-May 14-May 15-May 16-May 17-May 18-May 19-May 3 4 0 0 7 0 0 $44.00 20-May 10 6 0 0 1 0 1 $30.00 21-May 5 2 0 5 0 3 1 $76.00 22-May 5 5 0 2 6 0 0 $25.00 23-May 1 0 0 0 2 0 0 $3.00 24-May 0 0 0 0 0 1 0 $12.00 25-May 2 0 0 0 0 0 0 $6.00 26-May 1 0 0 0 0 0 0 $3.00 27-May 1 1 0 0 0 0 1 $3.00 28-May 10 1 0 0 5 0 0 $30.00 29-May 0 0 1 0 0 0 0 $8.00 30-May 2 0 0 2 0 0 0 $16.00 31-May 1 0 0 1 0 0 0 $8.00 i t4 1 ), I. /l ;u Historical Society Souvenir Sales -Marine Museum Item's #Items $ Item: Cost: Sold: Made: Ghost Fleet Shipwreck Map $10.00 0 $0.00 Port Burwell Memories Book $17.00 0 $0.00 "Of Ice and Men" Book $15.00 0 $0.00 License plate covers $5.00 0 $0.00 LH Key Chains $3.00 0 $0.00 LH Lapel Pins $5.00 0 $0.00 LH Mugs $9.00 2 $18.00 LH Magnets $2.00 1 $2.00 Port Burwell Hats $12.00 0 $0.00 Port Burwell T-Shirts $8.00 0 $0.00 Port Burwell T-Shirts $10.00 0 $0.00 Port Burwell Perpetual Calendar $5.00 0 $0.00 Museum Pens $5.00 2 $10.00 Last of the Curlews Book $6.00 0 $0.00 $5.00 Post Card [for 4] 4 $5.00 Ashtabula Print $10.00 0 $0.00 Port Burwell Treasured Times $5.00 0 $0.00 TOTAL N/A 6 $35.00 Historical Society Souvenir Sales- Lighthouse Item's #Items $ Item: Cost: Sold: Made: LH Key Chains $3.00 0 $0.00 LH Lapel Pins $5.00 2 $10.00 LH Mugs $5.00 0 $0.00 LH Magnets $2.00 0 $0.00 Port Burwell Hats $12.00 0 $0.00 Port Burwell T-Shirts $8.00 0 $0.00 Port Burwell T-Shirts $10.00 0 $0.00 Museum Pens $5.00 0 _ $0.00 $5.00 Post Card [for 4] 1 $5.00 TOTAL N/A 2 $15.00 Bayham Souvenir Sales #Items $ Item: Item Cost: Sold: Made: Bayham Memories and Milestones $12.60 0 $0.00 Council and Historic Highlights $3.45 0 $0.00 Vienna: Historical Highlights $10.50 0 $0.00 Discover Bayham Mugs $5.00 1 $5.00 That's the Way It Was book $3.00 0 $0.00 The Edisons of Vienna $5.00 0 $0.00 TOTAL 1 $5.00 Burwell lighthouse wins ACO award Port Burwell's historic en to "the owners of buildings have such dedicated volunteers "Since then it and the sur- wooden lighthouse, owned by which demonstrate good prac- in our community to•help pre- rounding property have been the Municipality of Bayham, tices in architectural preserva- serve our heritage," Mayor Ens beautifully maintained, first by was recently named as one of tion," Mayor Ens read from a commented after he finished the town, then by the Munici- nine heritage projects that re- notice about the award. reading the notice. pality of Bayham,"the program ceived an award from Architec- "The judges noted that the The awards program stated concluded. tural Conservancy Ontario's St. municipality has maintained the the Port Burwell Lighthouse Bayham will hold a Canada Thomas Elgin Branch. lighthouse in an excellent state was one of the oldest all-wood 150 Celebration in Port Burwell Bayham Mayor Paul Ens of preservation," he continued. lighthouses in Canada. It was on Canada Day, Saturday, July announced the lighthouse and "As a result,the 1840 landmark completed in 1840, 27 years 1 starting with a parade from Bayham had won a 2017 herit- is available for all to celebrate before Confederation. Royal Canadian Legion Branch age award near the beginning of during the 150th anniversary of While only 45-feet tall, it 524 on Wellington Street to the the Thursday, May 18 council the birth of our country. was built on a bluff and had a lighthouse followed by free meeting. "Mr. Hickey and Mr. Bu- focal plane of 90 feet. birthday cake, live music, chil- Bev Hickey, Chairman of chanan are valuable resources After operating for 122 dren's activities, tours of the Museums Bayham,attended the for the municipality and the years, mostly by various gener- Port Burwell Marine Museum May 17 ceremony at Princess community.They have dedicat- ations of the Sutherland family, and Lighthouse and more. Avenue Playhouse in St.Thom- ed enormous amounts of time the lighthouse use was discon- Other award recipients in- as to accept the award and was and effort towards historical tinued in 1962. cluded Elgin Heritage Trees, accompanied by Vice-Chair- preservation in the municipal- The village of Port Burwell Lemon's Drugs, Port Stanley man Chuck Buchanan and his ity, including that of the light- acquired it in 1965 and the tow- West Breakwater, Cedarhurst wife Dorothy,Mayor Ens said. house." er was restored in 1988 using Salon and Spa and Jennings The annual awards, chosen "I think it's a great honour the same types of hand tools as Furniture. by an"expert panel",were giv- to have that and also great to the original builders. • ; /rtei /K1.0,4 C:55 �� �f a y /7 g 4_ J q Com) LONDON February 23-25, 2018 HAMILTON March 2-4, 2018 Ju4nc IN((7 iiiik BOAT Western Fair District BOAT Canadian Warplane J,/)q FISHING & Metroland Media Agriplex & FISHING & Heritage Museum OhIr /S limp, *- OUTDOOR SHOW Arena Complex, London - OUTDOOR SHO Hamilton Exhibiting Company Name: Contact Name: Company Address: /Postal Company Phone#: COICel9115 Fax: Website: Contact Email: Products or services to be displayed I/We hereby apply for exhibit space in the London Boat Fishing&Outdoor Show,February 23-25,2018.If accepted,I/We hereby agree to abide by the show rules and regulations printed on the back of this form.I/We also agree to receive email updates and information about all upcoming Continuum Events. I/We hereby apply for exhibit space in the Hamilton Boat Fishing&Outdoor Show,March 2-4,2018.If accepted,I/We hereby agree to abide by the show rules and regulations printed on the back of this form.I/We also agree to receive email updates and information about all upcoming Continuum Events. Authorized Signature: Date: London Booth#Requested: Exhibit Space Rates: London Booth Size x = sq.ft 100-499 sq/ft $11.75 sq/ft @ Space Rate$ =$ 500-4999 sq/ft $3.00 sq/ft +Enhanced Web Listing @$95.00=$ =$ 5000+ sq/ft $2.50 sq/ft +HST @ 13% =Investment$ Exhibit Space Rates: (Exhibit in both shows) Hamilton Booth#Requested: 100-499 sq/ft $10.75 sq/ft Hamilton Booth Size x = sq.ft 500-4999 sq/ft $2.50 sq/ft @ Space Rate$ =$ 5000+ sq/ft $2.25 sq/ft +Enhanced Web Listing @$95.00=$ =$ PAYMENT OPTIONS: HST @ 13% _ $ Total Investment LBFOS+HBFOS=$ Cheque - payable to Continuum Productions Inc PAYMENT SCHEDULE Credit Card — please circle Visa MasterCard Amex 10% Deposit due upon booking =$ 30% Deposit due Aug 25, 2017= $ Card # Expiry 30% Deposit due Nov 3, 2017= $ Card Holder Name: 30% Due February 2, 2018 = $ I authorize Continuum Productions Inc. to process the interim and final payments on the given credit card on the due dates listed above. A non-refundable deposit must accompany this Exhibit Space Agreement. All agreements submitted/received after February 2, 2018 must be forwarded with full payment. Authorized Signature MAIL TO: Continuum Productions Inc. Fax to: (905) 824-9923 (Credit Card Deposits Only) 3488 Trelawny Circle Mississauga, ON L5N 6N7 Phone: (905) 824-1060 Cheques payable to: Continuum Productions Inc. FOR OFFICE USE ONLY: Date received: Booth# Booth Size X = sq/ft @ Space Rate $ Space Amount $ + Web = Sub Total $ HST13% = Total $ Salesperson: Show Management Authorization Date Agriplex P n r :rttrmae �� �I �mon SCE LONDON VALLAE.ensomMO.� BOWS LOCI=400 40404 ��406 °.410 412 414 420 422 424 Iiii4-30 432 431 IN W 1IM LT 44400 iT3BOAT LY 100 74 1�,�.,� 3+' p a .—, FISHING & 102 101 209 s5 202 301 300 cODTDO0R 3T m ENTRANCE S H O V V ill 104 • 2368 SF 401000 SF 780 9F 1020 SF nouns 107 74' 307 i 800 February 23-25th,2018 108 so' 23' >;t4ixnxcs 799 11049' 50' ,� 2016 32' 40' 733 SP • ® 3532 9F• 5400 SF 3000 9F .. �43'-6*0 s1'-19° 821 � vvmanme�mr. iiii 80' 60' J—r 818822 i0IRON"� _ 823 Iiiii 120 • r; 1000 SF ice 417 • 217 317 • I. 699 703H WESTERN FAIR 122 • © se50' 1 )1 IVVMS MIS C. i f t r i c t ® 30009F _ 600r 601 I I 8000 SF i 60' %1 — _BIRD F 602 EY 0 0 7w be entertained 8 5920 81r p $ . 327 1m P"""te 6043600 SF 711 i$ 1i 606 713 LEGEND: 161 . 74'. 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