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Home My WebLink About05/10/2017 - Museums Bayham MUSEUMS BAYHAM BOARD AGENDA Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville, ON May 10, 2017 7:00 pm. 1. Call to Order: 2. Disclosure of Pecuniary Interest: 3. Review of Items Not on the Agenda: 4. Announcements: 2017 Architectural Conservancy of Ontario Heritage Award —the Port Burwell Historic Lighthouse has been chosen as a recipient of an Award. Bev Hickey and Chuck Buchanan will attend the ceremony May 17th representing the Museums Bayham Board. Mayor Ens or delegate may also attend. (see attached ACO St. Thomas-Elgin correspondence) 5. Delegation(s): 6. Approval of Previous Meeting Minutes: (a) Draft Minutes meeting held April 12, 2017 (attached) — motion to accept 7. Correspondence: 7.1 Receive for Information (a) Museum Curator's Monthly Report April 2017 (attached) — motion to receive 7.2 Action Required 8. Unfinished Business Arising from Minutes: (a) Caulking Marine Museum floor (b) Summer Student Hiring (c) Colonial Talbot Map acquisition and display (d) Painting/Repair on the Lighthouse (e) Signage at 14 Snow Street—"Settlement Stories Quilt" and "Edison Museum" signs (attached correspondence) (f) King St Road Allowance between Concession 2 & 3 (attached correspondence) 9. New Business: (a) Marriage Proposal -top of the Lighthouse April 29, 2017 (b) Discussion regarding Canada Day & Canada 150 at the Museum - tent in parking lot (c) Bayham Historical Society student grant/hiring 10. Finances (budget): 11. Other Business: 12.Adjournment: //ern y ay/e/ 7 C ST.THOMAS-ELGIN May 2, 2017 Port Burwell Marine Museum and Historic Lighthouse c/o Paul Shipway,CAO Municipality of Bayham Via email: pshipway@bayham.on.ca Mr.Shipway: I'm pleased to inform you that the Port Burwell Historic Lighthouse has been chosen as a recipient of a 2017 ACO Heritage Award. Chosen by an expert panel,ACO Heritage Awards are given annually by the St.Thomas Elgin Branch of the Architectural Conservancy of Ontario to the owners of buildings which demonstrate good practices in architectural preservation.The judges noted that the municipality has maintained the lighthouse in an excellent state of preservation.As a result,the 1840 landmark is available for all to celebrate during the 150th anniversary of the birth of our country. The awards will be given out Wednesday May 17th at the Princess Ave Playhouse, 140 Princess Ave, St. Thomas from 7-9:30pm. Admission is free and you may bring as many associates as you wish. We hope you or your designated representatives will be able to join us in person. Please confirm your attendance directly with me at 519-859-7763 or by email at acoawards@rogers.com. Congratulations to the municipality on receiving this recognition. Sincerely, Architectural Conservancy of Ontario St.Thomas-Elgin Branch :(CCLOK ACO Awards Coordinator blerki ((i) /11Ga /0/17 MUSEUMS BAYHAM BOARD MINUTES Bayham Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville April 12 th, 2017 at 7:00 pm Present: Chair- Bev Hickey, Vice Chair- Chuck Buchanan, Ron Bradfield, Bob Graham, Ally Shelly, Jeff Robinson, Albert White, Matt Schafer, Lynda Millard and Bayham Staff Resource: Margaret Underhill 1. Call to Order Chair Bev called the meeting to order at 6:58 Wednesday April 12th, 2017. 2. Disclosure of Pecuniary Interest None 3. Review of Items not on Agenda a) Floor at Marine Museum Chuck Buchanan raises concerns regarding the expansion joints in the cement floor at the Marine Museum. The floor had expansion joints deliberately placed when installed. Those cracks in the floor need to be vacuumed and filled with caulking to prevent insects from coming into the museum and losing items in the cavities. The caulking repairs can be attended to by board members. 4. Announcements Bev Hickey thanks Chuck Buchanan for chairing the March meeting in his absence, the members who volunteered at the London Boat Show, and welcomes Jeff Robinson to Museums Bayham Board. 5. Delegations None 6. Minutes (a)With necessary corrections made to minutes, motion to adopt minutes of March 8th, 2017 Museums Bayham Meeting was made. Moved by Chuck Buchanan, Seconded Ron Bradfield to accept minutes. All in Favour. 7. Correspondence 7.1 Receive for Information (a) Museum Curator's Monthly Report March 2017 (J. Hunt-Beauchamp). Curator's report was reviewed by Board Members, items from report were discussed in Unfinished Business and New Business. 7.2 Action Required None 8. Unfinished Business a) Artifact display at Ontario Legislature (pictures attached) Margaret Underhill provided update on the Legislature display. Margaret, Jennifer Beauchamp and their partners installed the exhibit at Queen's Park. Signage in both English and French was printed by the Legislature staff; the items are now locked in the display case for exhibit until July. A date for removal in July has yet to be set. Information on the exhibit at the Legislature Building in Toronto has been provided on the website, and at the Marine Museum. b) Discuss inviting Darya Rousseau, to Museums Bayham Meeting Bev Hickey inquired to Bayham Historical Society members as to inviting their new president, Darya Rousseau to the next Museums Bayham Board meeting. Lynda Millard informs the Board that due to personal business, attendance at the May meeting will not be possible, but the invitation to attend a Museums Bayham meeting will be extended, for Darya Rousseau's attendance at her convenience. c) Summer Student's Job Posting Applications for the summer student job postings have closed, interviews have started. Chuck Buchanan, Brenda Gibbons and Margaret Underhill conducted one interview Wednesday, April 12th. The applicant interviewed well, and was offered a position. Candidate has yet to call back to confirm acceptance of job offer. Former summer student Emily Evanitski has confirmed that she would like to return for the 2017 season. At least one more position needs to be filled, interviews will be conducted as soon as students are available after exams. 9. New Business (a) 1867 Bank of North America document found in Museum and framed for display Bev Hickey unveils the framed document prepared by Jennifer Beauchamp. The document was found in a filing cabinet, noticing the date coincides with Canada 150, Jennifer had Mary Gladwin formally of Oxford County Archives conduct some paper conservation on the document. After reparations the document was professionally framed. The document was a mortgage for $19,000 for the Port Authority, the boat buildings from Port Burwell at this time. 10. Finances (Budget) a) Framing Project Framing costs were approved and paid for the 1867 Bank of North America document. At a cost of $167.82, which came from the Sundry Account 11. Other Business (a) Map of Bayham Margaret Underhill informs the Board, the Colonel Talbot map of Bayham from the Ontario Archives has been printed and mounted for the Marine Museum. The map will be printed by McBain Signs at a cost of approximately $195.00 from the Sundry Account. (b) Canada 150 Museum will have a tent at the Marine Museum parking lot on Canada Day, supervised by an attendant. The next meeting for the Canada 150 planning is April, 27 at 5:30 at the Periscope Playhouse. c)Paint on Lighthouse A company that can supply the paint has been found. Further repair on the Lighthouse will wait until spring. d) Bayham Historical Society Update Lynda Millard hands out Bayham Historical Society flyers, including information regarding their upcoming events. Bayham Historical Society has been approved for a student grant. Start date has yet to be confirmed. Student will probably work with the Edison artifacts at The Bayham's Family Table. e)Settlements Stories Quilt Jeff Robinson inquired about the Settlement Stories Quilt and other signage left at the Edison Museum. He proposes, that the signage be moved to the Vienna park with other signs. Chuck Buchanan says that there are no attachments to the group who created the signs; the signs are now property of the site. Motion to make a resolution to Council to move the Settlements Stories Quilt to Vienna park. Moved by Jeff Robinson, seconded by Matt Shafer. All in Favour. f)Edison Signs Lynda Millard moved a resolution for Council that the signage for the "Edison Museum" left at the old site, be moved into storage until requested for use in the future. Moved by Lynda Millard, seconded by Matt Schafer. All in Favour. g) See 3.a) Floor at Marine Museum: Chuck Buchanan makes a motion that Board members repair the cracks in the floor at the Marine Museum. Moved by Chuck Buchanan, seconded by Bob Graham. All in Favour h) E.O.N Student Training On Monday June 5th, the E.O.N student workshop, training the summer students in museum practices will be held at the Straffordville Community Centre. Bev Hickey will attend the Marine Museum from 10:00am to 5:00pm while the students are at training. 12) Motion to Adjourn The next meeting will be held on a Wednesday, May 10th, 2017 Motion made by Albert White to adjourn at 8:02. All in Favour. Date: Ally Shelly, Secretary Bev Hickey, Chair #e/n 7 J(a) Ma y/o//7 Curator's Report April 2017 Exhibits and Events The Elgin County curators proposed a transportation exhibit theme with an advertising campaign featuring a passport for any museum wishing to participate. "Port Burwell: Meeting Place of Water, Road, and Rail" is the title for the Marine Museum's exhibit. This exhibit will feature the newly mounted old County map on the welcome wall and the 1867 document recently framed for display. I have borrowed a surveyor's chain from the Norfolk Historical Society to illustrate the work done by Col. M. Burwell in the early 1800's, and that will be displayed near the map. Also in the exhibit will be photographs of people enjoying the beach,the piles of coal, and assorted ships that docked at the harbour.The text will explain how Port Burwell was a centre for commerce and recreation because it was a place where waterways, roads, and rails converged.This new exhibit is moving into the location where the fishing exhibit was, right behind the welcome desk. The fishing exhibit has been condensed and placed near the emergency door. It needs only to have the wall panels hung.The remainder of the fishing exhibit has been placed on the shelves, including three heavy items handled by several Public Works fellows who came over to help.To my surprise, there are three outboard motors in the collection. The General Store has had a little facelift with the addition of more hats, a crock, books, and kitchen items.These were items languishing on the storage shelves. For the Canada Day celebration, I would like to establish a "selfie" area where visitors can pose with some exciting artifacts not normally available for this purpose. For a small fee they will have access to a costume and props, allowing them to partake in this phenomena of celebrating oneself, while celebrating Canada's 150th birthday. Collections I continue to organize the storage area, both storing and bringing out artifacts.The latest find is a medallion acknowledging an event from WWI. The recently acquired collection of radio controlled ship models has been moved from the shelf it arrived on and several are now on display with some large framed posters about ships.The remainder of the models are on the storage shelves. Staff The student summer job posting was extended as there were fewer applying than hoped for.There are two hired and a third yet to be selected. Among the tasks they will be doing is the need to check the master list of accessioned artifacts with what is in the museum.This task will be a summer long one and will hopefully be reconciled by the end of the summer. The students, Margaret, and I will discuss possible options for summer activities for children Municipality of �' //rrn F(e) BAY A NI 1'-[ /nay 47 A: P.O. Box 160, 56169 Heritage Line ` Straffordville, ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 E: bayham@bayham.on.ca �'°rttinity Is� W: www.bayham.on.ca April 21, 2017 Museums Bayham c/o Mr. Bev Hickey Sent via email: mchickey@amtelecom.net Re: Advisory Board & Committee Resolution At the regular meeting held April 20, 2017 the Council of the Municipality of Bayham received Advisory Board & Committee Resolution from Museums Bayham and the following resolution was passed: THAT Advisory Board & Committee Resolution be received for information; AND THAT the Council of the Municipality of Bayham supports Museums Bayham Board request to have the "Settlement Stories" Quilt sign removed from 14 Snow Street and placed in the Vienna Memorial Park for display prior to June 3, 2017; AND THAT the "Edison Museum" sign be removed from the 14 Snow Street and provided to the Bayham Historical Society. If you have any questions or concerns feel free to contact this office. Regards, /I ?u L {frn klt \ `LL 1 Brenda Gibbons Clerk's Assistant bqibbonsbavham.on.ca cc: Bayham Historical Society Municipality of vim J J lir-i1 ?(P) BAYI-1 A M40,...:44,..„ may/oh7 �� A: P.O. Box 160, 56169 Heritage Line , Straffordville, ON NOJ 1Y0 ,- T: 519-866-5521 F: 519-866-3884 p E: bayharn@bayham.on.ca pOrtunity Ise W: www.bayham.on.ca April 21, 2017 Museums Bayham do Mr. Bev Hickey Sent via email: mchickey@amtelecom.net Re: King St. Road Allowance Between Concession 2 & 3 At the regular meeting held April 20, 2017 of the Council of the Municipality of Bayham received Report CA0-25/17 re King St. Road Allowance Between Concession 2&3, a copy of which is enclosed for your reference, and the following resolution was passed: THAT Report CAO-25/17 re King St. Road Allowance between Concession 2&3 be received for information. AND THAT a copy of Report CAO-25/17 re King St. Road Allowance between Concession 2&3 be sent to Museums Bayham. Report CAO-25/17 is enclosed as well. If you have any questions or concerns feel free to contact this office. Regards, \,' i�.,� (. } �(' (' • Brenda Gibbons Clerk's Assistant bgibbonsna.bayham.on.ca IsAYH.44? REPORT o�,�� CAO ul'tunity 11911 TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: April 20, 2017 REPORT: CAO-25/17 SUBJECT: KING ST. ROAD ALLOWANCE BETWEEN CONCESSION 2&3 BACKGROUND On January 5, 2017 the Council of the Corporation passed the following resolution: THAT the Museums Bayham Advisory Board & Committee Resolution requesting the Council of the Municipality of Bayham consider ensuring King Street and road allowance to Edison Pioneer Cemetery be treated the same as other municipal streets, public works regularly tend the gravel and roadside in accordance to grass cutting standards spring through autumn and including the cost to an existing contractor's agreement be received for information; AND THAT the request be referred to staff to draft a report. DISCUSSION The Road Allowance between Concession 2 & 3 depicted on Appendix `A', attached hereto is an unopened road allowance. As the road allowance is unopened any road built within the same would be required to be built to Provincial Design - Minimum Maintenance Standards. The works would involve slope stabilization and the possibility o acquisition of additional lands for the same. Staff would respectfully suggest opening of King St. road allowance is not a road system priority, as outlined in the Roads Master Plan, at this point in time. RECOMMENDATION 1. THAT Report CAO-09/17 re King St. Road Allowance between Concession 2&3 be received for information. 2. AND THAT a copy of Report CAO-09/17 re King St. Road Allowance between Concession 2&3 be sent to Museums Bayham. 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