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HomeMy WebLinkAbout02/06/2017 - Museums Bayham Agenda for the Museums Bayham Meeting February 6t" 2017 at 7:00 pm in the Municipal Office, Trackless Lounge 56169 Heritage Line, Straffordville 1. Call to Order 2. Disclosure of Pecuniary Interest 3. Review of Items Not on the Agenda 4. Announcements 5. Delegations 6. Minutes x (a) Motion to adopt minutes - December 14, 2016 Museums Bayham Board meeting 7. Correspondence * (a) Museum Curator's Report January 2017 (J. Hunt-Beauchamp) * (b) Advisory Board& Committee Memo dated February 2, 2017 (J. Hunt- Beauchamp) 8. Unfinished Business * (a) Nominations for long term volunteers members of Museum Board * (b) London Boat Show Feb 24 to 26/17—Attendance - Who will man booth#144? (c) Paint Storage at the Marine Museum - Cabinet to be donated by the Municipality (d) Paint on the Lighthouse—loose/fading paint southside (e) Bayham Historical Society Rep. to the Board - R. Maddox (to be confirmed) 9. New Business * (a) Curator Contract extended to December 31, 2017 (b) King Street maintenance—street to Edison cemetery * (c) Alarm panel at Marine Museum replaced (d) Changes to the Edison Museum items at the Bayham's Family Table restaurant (e) Edison Museum artifacts donated to Bayham Historical Society—update (f) Summer Student Job Postings—update on timeline 10. Finances (Budget) 11. Other Business 12. Adjournment * See attachment to Agenda ACX Bayham Municipal Office Committee Room re 10 (s, I I December 14th, 2016 at 7:00 pm Present: Chair- Bev Hickey, Vice Chair- Chuck Buchanan, Ron Bradfield, Ray Maddox, Albert White, Matt Schaffer, Ally Shelly, Lynda Millard, Bob Graham 1. Call to Order Chair Bev Hickey calls the meeting to order at 7:02 December 14th, 2016 2. Disclosure of Pecuniary Interest None 3. Review of Items not on Agenda None 4. Announcements Welcome Bob Graham the newest member of the Museums Bayham Board. Bev Hickey, thanks Bob on behalf of the board for showing an interest and joining the committee. 5. Delegations None 6. Minutes (a) Motion to adopt minutes of October 12th, 2016 Museum Meeting. Moved by Chuck Buchanan, Seconded Albert White by to accept minutes. All in Favour. A November 2016 meeting was not held. 7. Correspondence a) Chairpersons Report b) Seniors Grant An email from Jo Ann Hutchison of the Ministry of Tourism and Sport has been received. Applications for Senior's Community Grants for the 2017 year have been opened. Grant will give funding to programs encouraging seniors to be involved in the community, learn new skills and lead active lives. Currently, the Marine Museum programs do not suit this criteria, Jennifer Beauchamp will be asked if she can create or see the benefits of creating a program to suit this grant. Possibly, a program that involves both students and seniors, such as an oral history project and encourages seniors continued volunteerism in the community. Motion to ask Jennifer Beauchamp, curator, to create seniors related program from this grant Moved By Ray Maddox, Seconded by Albert White. All in Favour Lynda Millard will discuss with Jennifer and provide update at next meeting. c) Volunteer Service Awards Due January 25th 2017 Admissions for nominees for the Volunteer service awards are due January 25th, 2017. Ray Maddox, Chuck Buchanan, Bev Hickey, Ron Bradfield and Matt Schaffer have served on the Museums Bayham Board for ten years, Albert White has been on the Board for five years. Resolution has been made to recommend that Council supports and nominates these candidates for Volunteer Service Awards. Motion to have Council endorse nominees made by Ally Shelly, Seconded by Bob Graham.All in Favour. d) Ships Model from St.Thomas picked up by Chuck Buchanan Chuck Buchanan went to May Riley's residence and picked up six model ships that were to be donated to the Marine Museum. Amanda, curator of the Aylmer Museum and Archives recommended the Marine Museum as suitable institution to acquire these models. Models had been made by May Riley's late husband. Models are handmade, some are working remote controlled models. Donation form has been signed. Bev Hickey will send Mrs. Riley a letter of thanks regarding her donation. e) London Boat Show The London Boat Show will be held February 24th, 25th and 26th. The volunteers that will tend the display at the Boat Show will be determined at the February meeting. 8. Changes to the items at the Bayham Family Table restaurant from the Edison Museum. Lynda Millard appraised Jennifer Beauchamp's display changes to the Edison exhibit at the Bayham Family Table. Display now has a Christmas theme and is very well done, receiving a great deal of admiration. 9. New members for the Museums Bayham Committee report from Margaret Underhill Report informs the Board that Bob Graham has been selected to join the Committee. Thanks given again to Bob for joining. 10. Staff Resource Margaret Underhill re. Contact information update A request will be sent to Margaret Underhill to provide the Board with a copy of the member's contact list for the February meeting. 11. Life Boat covered at the Marine Museum Thanks to Chuck Buchanan for covering the Lifeboat at the Marine Museum 12.Any Other Items for Discussion a)New Meeting Space Bev Hickey will inquire regarding the meeting space at the new municipal building. Location details will be provided before the next meeting b) Bayham Historical Society, Report to Council Darya Rousseau the new president of the Bayham Historical Society has sent a message to Council regarding the changes and plans for the Bayham Historical Society's strategy for the Edison Museum. A meeting is not required at this time, message to be received as information. Ray Maddox will speak to the new executive of the Bayham Historical Society to inquire if he is to remain the society's representative or if they wish to appoint another. c) Paint Storage at Marine Museum Ron Bradfield explains approximately 25 cans of paint that are stored by the furnace at the Marine Museum, which is a fire hazard. It is suggested that a new cabinet is acquired to store the paint properly. Motion to purchase or acquire (if able) a steel storage cabinet was made. Moved by Ron Bradfield, Seconded by Bob Graham. All in Favour. d) King Street Maintenance That the Museums Bayham committee have discussed concerns raised regarding King Street in Vienna. The street from North Street up to the Edison Pioneer Cemetery is poorly kept and unappealing to local residents and visitors. It is recommend that Council ensure that King Street and road allowance to cemetery be treated the same as other municipal streets. Public Works should regularly tend the gravel and roadside, in accordance to grass cutting standards, spring through autumn; and that Council considers including the cost to an existing contractor's agreement during 2017 operating budget discussion in January. Motion to recommend that these concerns be address by Council moved by Lynda Millard, Seconded by Ray Maddox. All in Favour. e) Paint on Lighthouse Albert White raises concerns about the paint on the South side of the Lighthouse. The paint is bubbling away from the building. The paint was guaranteed for 40 years, it is suggested that the company that painted the lighthouse be contact in the first steps examine what the future needs may be. f) Wheelhouse Ray Maddox makes an inquiry regarding the Wheelhouse. Chuck Buchanan reports that a grant from the East Elgin Foundation has been received. The next stages of work will begin when the weather improves. 13. Date of the next Museum Meeting Ally Shelly informs the Board that she will be unable to attend the January meeting, and suggests appointing an acting secretary. Members are unable to fill position and discuss the necessity of a January meeting. It is determined that all new business can wait until the February meeting. Motion passed to hold no January meeting moved by Ron Bradfield, seconded by Matt Schaffer. All in Favour. Next meeting to be held February 8th, 2017. 14) Motion to Adjourn Thanks to all members for their support in the 2016 season. Motion to Adjourn made by Ron Bradfield, Seconded by Albert White. All in Favour Date: Ally Shelly, Secretary Bev Hickey, Chair (a) Curator's Report January 2017 �� (,�It Exhibits and Events Last December I applied for the Marine Museum to participate in the Community Exhibits Program at the Legislative Assembly of Ontario for the March-July 2017 session. In January, Margaret received an email stating the application was successful. During the week of the 13th-17th in March, Margaret and I will install an exhibit on shipwrecks in Lake Erie. I have written a report for Council and it is attached. I will be taking a few artifacts for this exhibit, and they are currently out of their usual place, in case you are in the museum and wondering why they are near the door. The museums of Elgin County are embarking on a county-wide exhibit theme of transportation,with a passport for visitors to get stamped at each museum site and a prize at the end of the season for a winner. The MM will be part of this and taking advantage of the group advertising through Elgin Tourism.The MM exhibit title is"Roads, Rails, and Water" and will use photographs, artifacts and text to tell how these modes of transportation were linked, making Port Burwell a transportation centre.This exhibit will be placed in the new seasonal exhibit location,which will be where the fishing display is, right behind the front desk.The fishing display will be relocated. I am currently preparing a potential event for a car club to be held August 12th.The event is called "Driving The Plank Road" and would start around 9-10 am in Ingersoll at the two museums there. Participants would receive a map of the road with sites of interest and proceed to drive along the Plank Road, making various stops along the way, and ending in Port Burwell in the afternoon. I have been contacting possible sites and already have received interest in being part of this event.The Edison Museum display in Vienna will be a stop, along with its transportation exhibit on driving the Plank Road in Elgin County. Once in Port Burwell, participants will be offered the opportunity to tour the sub at a discounted price and to tour the Marine Museum. Restaurants will be contacted to see if they would make special offers to the participants. I would like to have a nice map printed up so that may be the only expense. This event will be open only to the car club, but we can use the route another time. Collections The Edison Museum is currently packed and ready to move.All artifacts and items are listed, either on the main list,the restaurant display list, or out on loan.The museum has been able to loan a number of artifacts to the Oxford County Museum School and the Ingersoll Cheese and Agricultural Museum for upcoming events relating to WWI.This helps keep the Edison collection visible to the public. The Marine Museum will be getting a makeover in the storage area that will hopefully allow more items to be stored and to make that space function better.As noted above,a seasonal exhibit area will be arranged, allowing for a yearly theme to provide a fresh look to the museum. Staff I am pleased to be able to continue working for the museums in 2017.Although my time with the Edison collection is nearing an end, it has been enjoyable to see all the artifacts. I am looking forward to the exciting activities coming up for the Marine Museum. Students will soon be applying for summer work and I will be developing with Margaret a plan of action so as to take advantage of the skills they will bring, and those they wish to develop, to make some positive changes in the museum.As usual, the students will attend the EON student orientation,which will teach them accessioning, exhibit techniques,and customer service skills. 7 ( h) $AY ADVISORY BOARD & COMMITTEE MEMO 4uPpoj.t 119. 143**unity DATE: February 2, 2017 TO: Municipality of Bayham Members of Council The Port Burwell Marine Museum is pleased to announce its successful application to the Ontario Legislature's Community Exhibit Program. Twice a year the Community Exhibit Program offers Ontario's museums and community organizations the opportunity to apply for one of the 10 exhibit cases so that they may promote their institution. This year, unlike other years, there is a theme - Canada's 150th Anniversary. With that in mind, the Port Burwell Marine Museum's proposal was to look at the history of shipwrecks in Lake Erie, beginning in the 1850's. Some of the artifacts to be displayed would be some shipwreck wood, a few navigational devices, such as a binnacle, and photos of ships, the harbor, and the lighthouse from many years ago. We were thrilled when we were informed our proposal was approved. What this means for the Marine Museum is the opportunity to prepare a display and have the interpretive text translated into French, then professionally printed up for us to keep afterwards. Once installed by Margaret and myself, the exhibit will be visited by all visitors and school groups that come to the Legislative building. We are ensured to have good visibility as at the end of the exhibit hallway are the washrooms. Security is strict, with access carefully monitored. There is a security guard at the end of the hallway at all times and the exhibit case is locked. This opportunity for publicity continues, as the MPP for each institution is encouraged to drop by during installation for a photo op. The Legislative photographer takes a shot and sends a matted photograph commemorating the event. The exhibit will be up from late March to early July. All in all, this provides the Marine Museum with tremendous exposure, both at the Ontario Legislature and in local papers, social media, and back at the museum when the exhibit "comes home". IVlunicipality of iNAY 1-1Aiy BAYHAMFe rrt / ( A: P.O. Box 160, 56169 Heritage Line Straffordville, ON N0J 1Y0 T: 519-866-5521 0 F: 519-866-3884 PP �OiS 0 E: bayham@bayham.on.ca rtunity IS W: www.bayham.on.ca January 6, 2017 Museums Bayham c/o Mr. Bev Hickey Sent via email: mchickey@amtelecom.net Re: Advisory Board & Committee Resolutions At the regular meeting held April 21, 2016 the Council of the Municipality of Bayham received two Advisory Board & Committee Resolutions from Museums Bayham and the following resolutions were passed: THAT the Council of the Municipality of Bayham supports the Museums Bayham Board nomination of the following long term Museums Bayham Board Volunteers under the Ontario Volunteer Service Awards 2017 program — 5 years —Albert White; 10 years — Ray Maddox, Chuck Buchanan, Bev Hickey, Ron Bradfield and Matt Schaffer. THAT the Museums Bayham Advisory Board & Committee Resolution requesting the Council of the Municipality of Bayham consider ensuring King Street and road allowance to Edison Pioneer Cemetery be treated the same as other municipal streets, public works regularly tend the gravel and roadside in accordance to grass cutting standards spring through autumn and including the cost to an existing contractor's agreement be received for information; AND THAT the request be referred to staff to draft a report. If you have any questions or concerns feel free to contact this office. Re:ards, do, , / / Paul Shipway CAO pshipwav(cilbayham.on.ca 6.) Subject: RE:FW:museums bayham correspondence Date: 12/01/17 10:13 AM It 7 To: Bev Hickey(mchickey@amtelecom.net)<mchickey@amtelecom.net> From: Marg Underhill<MUnderhill@bayham.on.ca> Cc: Charles E Buchanan<cbuchanan@amtelecom.net>, Brenda Gibbons<BGibbons@bayham.on.ca> Good Morning Bev The Ontario Volunteer Service Awards 2017 deadline for nominations is January 25, 2017. The Municipality will be submitting the nominations by the deadline date. The awards are presented at ceremonies across Ontario from March to June. The date, time and location are all "to be determined"at this point. When the Municipality knows more information, the Board and the Nominees will be notified. Thank you. Regards, Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, PO Box 160 Straffordville ON NOJ 1Y0 Ph: 519-866-5521 Ext 222 Fx: 519-866-3884 munderhill@bayham.on.ca www.bayham.on.ca WE HAVE MOVED!Our Municipal Office is open at our NEW location at 56169 Heritage Line,Straffordville. Phone numbers and emails remain the same. . W or.) ) F-io Co/0 ANNUAL, LONDON BOAT, FISHING AND LONDONOUTDOOR SHOW M1 � &;FISHING .41111 FEBURARY 24-26 2017 11111111111r co -OUTDOOR SHOW SOCIAL MEDIA EXHBITOR HIGHLIGHTS As part of the Show's promotional campaign we would be interested to showcase what your company will be exhibiting at the show. Please provide the following information to help us better promote your offering. EXIBITOR COMPANY NAME: MUSEUM BAYHAM BOOTH# 144 MUNICIPALITY OF BAYHAM CONTACT: NAME: BEV HICKEY OR CHUCK BUCHANAN EMAIL: mchicLeyEamtelecom.net cbuchanan amtelecom.nt PHONE: 519-874-4901 519-874-4963 WEBSITE: 1. What are your social media accounts? FACEBOOK: @ NIL TWITTER: @ NIL OTHER: NIL 2. Please give us 1 to 2 sentences about what you will showcase at the show Ship models, marine photos, miniture lighthouse and other artifacts Brochures for the times the Marine Museum is open in Port Burwell - May to Sept 2017 3. Please attach the following image files (PNG, JPG, GIF) you would like us to use. Note: Photos must be royalty free or/granted permission for marketing use - NIL [ ] Company Logo [ ] Product Images [ ] RV Lifestyle images (families, campfires, etc) Please submit completed form and photos to kelt iota lorfa?'t:Fwwerfactontonet (a:) Subject: RE: Meeting re the Marine Msueum Date: 08/01/17 06:11 PM To: mchickey<mchickey@amtelecom.net> From: curator<curator@bayham.on.ca> Hi again, Bev, I've been asked to come up with an exhibit on the theme of transportation as part of the Elgin County museums' 2017 exhibit schedule. There will be promotional material prepared for all the museums, so we want to be part of that. I hadn't given it much thought when I was told about it at a meeting last year, since I knew my contract ended at the end of 2016. As you may know, it has been extended for a whole year- which I am very excited about. Now I have to prepare this exhibit and I wanted to get your thoughts on my plan. It has to be in to Mike Baker at the Elgin County Museum by the end of this week. I'm thinking that the lighthouse and ship travel be linked to land travel, both the Plank Road and the railway,to show how Port Burwell was an early hub of transpotation over the years. I would keep the focus on Port Burwell, showing how these methods of transportation came together there and the effects they had over the years on the community. Let me know if you think this will be interesting and suitable, and I will procede. I will need a catchy title too, but that will come once I get the ok. Jennifer 9 (0) Subject: PBMM alarm system Date: 17/01/17 10:10 AM To: Charles E Buchanan<cbuchanan@amtelecom.net> From: Marg Underhill<MUnderhill@bayham.on.ca> Cc: Bev Hickey(mchickey@amtelecom.net)<mchickey@amtelecom.net> Good Morning The alarm panel at the PBMM has been replaced as of yesterday afternoon. It was tested multiple times and TYCO is now receiving the system test signal. Hopefully, no more late night early morning phone calls from TYCO. Thank you. Regards, Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line,PO Box 160 Straffordville ON NOJ 1Y0 Ph:519-866-5521 Ext 222 Fx:519-866-3884 munderhill@bayham.on.ca www.bayham.on.ca WE HAVE MOVED!Our Municipal Office is open at our NEW location at 56169 Heritage Line,Straffordville. Phone numbers and emails remain the same.